Item O1 MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: September 3, 2013
SUBJECT: County Divisions' Monthly Activity Report for August, 2013
MONTHLY ACTIVITY REPORT-AUGUST,2013
KEY WEST AIRPORT
• In August, passenger figures for July were compiled. During that month, the five
airlines serving Key West International Airport carried a total of 63,766
passengers. This is a 5.4% increase over July of 2012. The year to date passenger
numbers for the first seven months of 2013 are 5.4% higher than the same period
in 2012.
• In early August, the Director of Airports made a presentation to the Key West
Business Guild. The topics discussed included Airport finances, current and future
domestic air service, and the possibility of air service to Cuba.
• In August our two airport system received a total of$2,677,299.00 in Grants from
the FAA. This money will be used to fund much needed capital improvement
projects at The Florida Keys Marathon Airport and Key West International
MARATHON AIRPORT
• On August 13Ih, a review of the Airport Emergency Plan was conducted with the
MTH Fire Department, 911 coordinator, Jet Center & General Aviation FBO's,
Antique Air and airport personnel. The meeting focused on aircraft removal
procedures, 911 contact procedures and implementing the new notification
checklist.
• On August 16Ih, a meeting was held at the airport with City Councilmember
Ramsay, County Commissioner Rice, and Keith Kroft / Sara Hamilton from the
Florida Keys Electric Co-op. The meeting focused on the City of Marathon Bike
Path Project along Aviation Blvd, and airport/FKEC coordination issues.
• At the August 21" BOCC meeting the Board approved the "No Action"
alternative regarding the Environmental Assessment for Relocating Rwy 7/25 -
40' to the north at the Marathon Airport.
• On Friday August 23rd the monthly Airport Tenant meeting was held at
Marathon. Our guest speaker was Stephen Bradshaw, Supervisor of Aerial
Operations for the Florida Mosquito Control District at Marathon. Also in
attendance was Susan Moore, FAA Program Manager Orlando Airport District
Office. Current and future airport projects were discussed at the meeting. 12
1
attendees....
• On August 27th Don DeGraw presented an Airport Update to the Marathon City
Council at the 8/27/13 City Council Meeting. General items of interest were
discussed in a Power Point presentation.
• Airport Intern Matt Herum completed his summer internship with Monroe
County. Matt provided the two Airports with an enthusiastic work ethic and a
high quality work. He assisted in many different areas, but two key tasks at
Marathon included; updating the Airport Certification Manual and also organizing
all 27 tenant airport leases/agreements.
EMPLOYEE SERVICES
L Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Newsletters
IL TURNOVER NUMBERS TO DATE:
Monthly Turnover: .77% Turnover to date: 7.14%
Resignations: 3 Terminations: 0 Retired: I Deceased: 0 Layoffs: 0
III.
Human Resources
Personnel Policy & Procedure committee meeting
Staff conducting benefit and salary survey for Teamster positions
1 interview—Internal Investigation
Bid opening/Ranking meeting—Firm to conduct Comp & Class study
Risk
Representative from League of Cities performed inspections of Parks & Beaches. 88
deficiencies found. To date, 22 corrected by PW staff.
Ace Insurance Company - KW Airport annual inspection performed.
Benefits (Group/Workers Comp)
Health insurance benefits survey with three other local entities to compare
Finalizing Wellness point plan and meet individually with BOCC
RDS application started (Medicare Part D reporting)
Wellness reward program meeting with staff
SAFETY
Coordinated forklift certification training with Solid Waste and FKAA to be
conducted in September.
FDOT campaign on anti-texting "Put It Down" campaign for distracted driving.
Distributed 70 campaign posters to facilities personnel for placement in County
facilities. Coordinated with IT and placed campaign banners on County website and
placed graphic ads on MCTV.
Spoke to lower keys PW employees on several safety related topics during safety
meetings.
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COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (Ihns)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 07/21/13-8/20/13):
• C-1 Congregate Meals totaled 955 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
• C-2 Home Delivered Meals totaled 2787 units. We continue to receive a large number
of referrals for Home Delivered Meals. Several Social Services employees have been
recently trained to enroll new Home Delivered Meal clients.
In-Home Services (Information in this section is for the period 6/21/13-7/20/2013):
• III-B Chore: 80.75 units this period, 143.75 units year-to-date, 46.06% achieved,
12.28% underachieved. Outreach efforts are ongoing. We expect that many clients
will need help with their hurricane shutters now that the hurricane season is here.
• III-B Screening and Assessment: 9 units this period, 33.50 units year-to-date,
137.97% achieved.
• III-B Homemaking/Personal Care: 78.5 units this period, 271.50 units year-to-date,
73.37% achieved, 15.04% overachieved. There is one client left on the wait list.
• III-E Screening and Assessment: 0 units this period, 22 units year to date, 52.7%
achieved, 2.7% overachieved.
• III-E Chore: 0 units this period, 35 units year-to-date, 46% achieved, 4.01%
underachieved. We expect that many clients and their caregivers will need help with
their hurricane shutters now that hurricane season is here.
• III-E In-Home Respite: 169.50 units this period, 857 units year-to-date, 85.81% year-to-
date-achieved,27.48%overachieved.
• III-E Facility Respite: 419 units this period, 2316.50 units year to date, 68% year-to-date
achieved, 10%overachieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults)for July 2013:** start of the 2nd year funding
• Case Management: 18.50 units for the month were produced; 18.5 units year-to-date.
• Homemaking: 133.5 units for the month were produced; 133.5 units year-to date.
• Home-Delivered Meals: 140 meals for the month were provided; 140 meals year-to
date.
• Personal Care: 48.5 units for the monthly were produced; 48.5 units year-to-date.
Overall Program Achievement was 7.25%, 1.08%underachieved.
CCE(Community Care for the Elderly) for the period 7/l/13-7/20/13: *** new contract
year
• Case Management: 29.25 units for the period and 29.25 units year-to-date. 2.84%
achieved year-to-date. There are 157 clients on the waiting list.
• Case Aide: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Companionship: 12.50 units achieved and 12.50 units year-to-date, 1.63% achieved
year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to-
date.
• Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
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• Homemaking: 423.50 units for the period and 423.50 units year-to-date. 10.33%
achieved year-to-date. There are 145 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 0 units year-to-date, 0%
achieved year-to-date.
• Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-
date.
• Personal Care: 283.75 units for the period and 283.75 units year-to-date. 7.85%
achieved year-to-date. There are 36 clients on the waiting list.
• Respite: 0 units for the period and 0 units year-to-date. 0% achieved year to date.
There are 12 clients on the waiting list.
ADI(Alzheimer's Disease Initiative)for the period 7/1/13 —7/20/13: 150.75 units were
produced in the period and 150.75 units year to date. 6.38% achieved at the start of the
contract period. There are 12 clients on the waiting list.
HCE(Home Care for the Elderly Program) for the period 7/16/13 —8/15/13: 12.75
billable units this period, 24.5 billable units year-to-date at the beginning of the contract
year, 6.67% achieved. An additional client is being added during the next month.
Monroe County Transit
• One-way trips provided: 2062
• Unduplicated clients served: 264
• Special Needs Clients registered: 653
Deposited Revenue: $ 2,105.50
Expenditures: $64,913.30
Percentage Spent Fiscal YTD: 73 %
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls,provision of information and referrals 827
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for
Food Stamp benefits, where the closest food bank is located, how to report suspected
abuse, or to find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
possible programs such as LIHEAP, ESG rent assistance,prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 112
New Welfare cases receiving service 18
Low Income Home Energy Assistance Grant Program cases- 109 $28,250.00
Low Income Crisis Assistance cases — 45 $ 12,048.50
Home and field visits 26
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent
clients.
Case Managers make these visits to perform annual or semi-annual updates for In-
Home and Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the
Habitability Study required prior to receiving rental assistance through this grant.
ESG Rental Assistance 16 $5,302.00
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Office visits 320
Office visits reflects the number of visitors that come into to all three locations of
our Social Services offices throughout the month.
Prescriptions 2 $ 440.97
Pauper burials 9 $ 6,519.69
WAP (5)houses fixed/repaired $24,500.00
Interesting Community Support Services Updates:
• Edith Zewadski-Bricker CSS Case Mgr nominated for Alliance for Aging Positive
Living Award.
• Teresa Nicolas attended the SHINE Volunteer training.
• Edith- gave a presentation at the Alzheimer's Caregiver's Group.
• Suzanne Dowling- Marathon-Community Outreach Field Work on 4 Nutrition
Cases.
Bayshore Manor
Bayshore Manor's current census is 16 residents. The current census is three private pay
and 13 subsidized residents. BSM provided 518.50 hours of OA3E respite care and 0
hours of Medicaid Waiver care this month. Bayshore Manor has seven OA3E clients.
Revenue for August 2013 $30,821.09
Expenditures for the same period $36,788.63
Percentage of the budget spent year to date 75.59%
LIBRARY
• Library usage figures continue to reflect an increase in Library onsite services as well
as in e-visits and patron appreciation of our electronic offerings:
• A total of 329 new Library cards were issued in July, a 24% increase over
June
• Circulation also was high in July: 33,201 items were checked out, and our
onsite visitors numbered 35,572. These figures showed an increase over June
of 7% and 10.5% respectively. Circulation of eBooks and eAudiobooks broke
all previous records, as there were 1,078 checkouts of nearly 2,500 titles, 70%
above the figure for a year ago. This increase is attributed to a more robust
collection of these materials which is being expanded on a regular basis and to
a system of easier discovery and downloading of eBooks recently introduced
by the vendor
• The public internet sessions provided to the community continue to be an
attraction for many of our visitors. 6,940 public access computer sessions
were provided to our patrons in July, while Wi-Fi usage could be observed
inside and outside the Library buildings during and beyond service hours, with
a result of an increase of 155% over the month last year. The increase in this
activity is attributed to the lower cost of portable devices and the increased
bandwidth now available to Library patrons ; smartphones and other smaller
devices are also being used to connect to the public Wi-Fi unobserved, driving
the actual customer usage number even higher
• While our onsite visits increased noticeably, our customers who made eVisits
to our website, online catalog, and digital photo exhibits showed an even more
impressive increase of 86% over last year's number, with nearly 250,000 page
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views. Many of these were logged by our Flickr site, a frequent event
whenever more photos are added to our online collection.
• eReference numbers continue to increase, as more customers and staff become
familiar with instant messaging, chat and social media exchanges. Library
staff answered 9,443 questions from customers in June. These questions were
answered in person, by phone, and electronically, the latter of which formats
increased by 16% over the previous month.
• The annual FLYP (Florida Library Youth Program) presentations concluded
special summer activities at the branches, with over 1,700 participants in the
various programs.
EXTENSION SERVICES
• Number of services provided: 272 phone calls, 34 office visits, 20 visits to
clients, 6 learning events with 44 participants, 5 media submissions, and 402
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to
Date Expenditures and Encumbrances: $167,815.29; Remaining Balance:
$22,079.71; Percentage of budget spent and/or encumbered year-to-date: 88%.
The Family & Community Development Agent/Interim Extension Director
accomplished the following activities:
• Received the Seymour Goldweber Extension Professional and Enhancement
Award for her climate program. This award was based on success in
generating high value impacts through contributions and development of
climate initiatives.
• Trained seven Monroe County teachers on the program modules of the High
School Financial Literacy program for the 2013-14 school year.
• Clarified greenhouse gas emissions (GHG) inventory questions for updates to
the development of the Sustainability Master Plan.
The Environmental Horticulture Agent accomplished the following activities:
• Conducted a Green Industries-Best Management Practices (GI-BMP)
workshop at the Gato Building in Key West. Eighteen commercial and
municipal landscapers who attended and passed the exam will be able to apply
for the Limited Commercial Fertilizer License through the Florida Department
of Agriculture and Consumer Services.
• The Agent and seven Master Gardeners were team leaders on proper planting
for 45 volunteers installing 400 native plants at Horace O'Bryant Middle
School.
• Was involved with the Bahama Village Community Garden committee:
visited two Key West Community Gardens, followed by a meeting to discuss
the beginning framework for the Bahama Village Community Garden.
EMERGENCY SERVICES
FIRE RESCUE
• Prepared and completed ISO audit of county-wide fire service delivery.
• Completed all Business Associate Agreements between BOCC and Volunteer
Corps/ regarding HIPAA (privacy standards) and the role of each agency with
regard to compliance.
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EMERGENCY MANAGEMENT
• The REP Administrator conducted, in conjunction with the Florida State Division
of Emergency Management and Bureau of Radiation Control, a Risk County
Nuclear Power Plant Ingestion Incident Response Training to Collier County
Emergency Responders.
• Updated Emergency Operations Center badges, distribution, contacts and
conference call participants list.
• Attended the Florida Emergency Preparedness Association mid-year seminar
where new/proposed emergency management requirements and various other
State/counties emergency management issues/concerns were addressed/discussed.
• Conducted emergency preparedness, response and recovery protocols presentation
to the Secretaries of National Emergency Offices from various Andean Countries
and their Senior Management Team. The presentation was requested by the
Florida International University Latin American and Caribbean Center.
• Participated in a sheltering facilities inspection with the American Red Cross, FIU
and the State EM Area 7 Coordinator.
EMS/TRAUMA STAR
• Evaluated 60 firefighter applicants in medical ability testing.
• Trauma Star flew twenty-seven (27) visitors and residents of Monroe County to
Mainland hospitals for definitive care.
• Presented six (6) employees with the Phoenix Award for outstanding service in
life threatening emergencies.
• Implemented new Telemedicine medical evaluation for stroke patients through
the use of Trauma Star transport to mainland trauma centers.
KWIA
• Continue project of updating and professionalizing the exterior of FS 7; redo
signage and painting.
• Placed a new `public access' AED in-service in the renovated Arrivals Lounge at
KWIA.
• Trained and drilled with Crash Trucks; drafting water for on-site wells.
• Trained and drilled with fire boats; access to salt ponds on KWIA property.
• Continued Turbo Draft training with FS 8 personnel.
FIRE MARSHAL
• Participated in Growth Managements `industry' meeting.
• Completed and received grant from Firehouse Subs Foundation for new EMS
device.
FIRE ACADEMY
• Conducted MECA Air Medical Crew Core Curriculum class.
• Prepared all Target Solutions reports for ISO audit of county-wide fire service
delivery.
• Administered Physical Agility Testing (PAT) and Medical Ability Testing (MAT)
to potential new hires off the eligibility list.
• Prepared for Monroe County Firefighter 1 course to be administered online
beginning in September.
• Attended South Florida Training Directors meeting in Plantation Florida.
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PUBLIC WORKS
CORRECTION FACILITIES:
• Successfully completed Florida Model Jail Standards inspections for all correctional
facilities
• Substantial repair of MCSO Substation roof was completed
Monroe County Detention Center-Stock Island
Percentage of requested work orders completed within 3 days with KPI
92%of 155 Customer requested work orders were completed within three days during July 2013
KIPI %x requested x.01-
1.80
1.60
1.40
1.20 ------
1.00
0.80
0.60
0.40
0.20
0.00
IZAug 125ept 120ct 12No 13Feb 13Mar 13Apr 13may 13Jun 13jW
W%Compete 73.40% 82.40% �35.40% )3.00. 85.50% 89.20% 754.30% 84.40%. 84.60% 92.00%
1_ 1 1_
W KP11 0.67 0.75 0.88 1.06 0.98 1.56 1.14 1.24 1.22 1.24 1.21 1.43
Qiia%Compete KM —2 per.Mov.MR.(%Compete) —,2 per.Mov.Avg.(01)
FACILITIES MAINTENANCE/PARKS & BEACHES:
• Two (2) events at the Nelson Gov't. Center required four(4) hours of staff overtime
• Old Tavernier Health Clinic Trailer demolished and removed
• Completed interior painting and installed new air conditioning system at Marathon
Clerk of Courts
• Completed repairs on the ECO stone grate system at the Harvey Government Center
driveway
• Started the replacement of the Jackson Square Records Facility computer room fire
suppression system
• Completed the Big Pine Key Watson Field concession restroom renovations
• Replaced the Lighthouse Museum pressurized water tank
• Started the Key West Library window repairs
• Issued a purchase order for the addition of roof gutters at the Big Pine Key Fire
Station
• Issued a purchase order for the replacement of floor the in the Key West Library
Florida History office
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Total kilowatt-hour Savings = 1,017,628
Total CO2 Reduction =718 Metric Tons = CO2 Emissions from electricity use of 107
homes for one year
Total Energy Dollar Savings = $110,891
FLEET MANAGEMENT:
• Completed annual FDEP mandated fuel tank inspections
• Completed FDEP mandated replacement of gasoline/diesel fuel piping at Marathon
fuel facilities
• Received/processed a new Ford Fusion for Social Services/Nutrition Dept.
• Completed bid package and began advertising for gasoline/diesel fuel delivery
• Contracted and completed extreme welding/fabrication on County's sewer clean-out
truck
• Key West garage completed extreme welding/fabrication on Road Department buzz
bar tree trimmer
• Repaired exercise clock on Big Coppitt Fire Station's emergency power generator
• Completed repair of unleaded fuel pump at Marathon fuel facilities
• Completed/passed annual FDEP mandated inspection of Plantation Key fuel facilities
• Completed repair of emergency generator transfer switch at Sugarloaf Fire Station
• Marathon Garage began extreme repairs on super heavy duty Oshkosh Fire Rescue
truck
ROAD DEPARTMENT:
• Assisted with Bucket truck to trim & chip trees at Higgs Beach
• Assisted City of Key West with signs
• Delivered 49 tons of mulch to Monroe County taxpayers saving $6,051.50 in
dump fees
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FUNlD 102 GAS TAX RECEIPTS
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000 ,,.~:;rAal1111111lDI��a1111101�
500,000
0
Auuiguuist 2012 Auuiguuist 2013 FY2012 FY2013
$482,891 $477,783 Oct -Auuiguuist Oct -Auuiguuist
$4,618,133 $4,385,137
FUND 401 CARD SOUND TOLL
RECEIPTS
1,000,000
800,000
600,000
400,000
200,000
0
August 2012 August 2013* IFY2012 IFY2013
$85,157 $52,297 Oct-August Oct-August
$873,995 $876,222
receipts through 08/23/2013
SOLID WASTE MGMT:
Household Hazardous Waste (HHW):
• In the month of August, the HHW Department held six (6) collections at three (3)
different sites collecting waste from 68 unincorporated residents, and 10 incorporated
cities residents for recycling.
• Our Hazardous and E-Waste Commercial Collection participants included Waste
Management, Key West(2,480 lbs. E-Waste and 360 lbs. HHW), Monroe County IT
Dept. (1,540 lbs. E-Waste) Monroe County Public Works (340 lbs. Electronic Waste)
Historic Tours of America(99 fluorescent bulbs, 260 lbs. E-Waste, 320 lbs. HHW)
Monroe County TV Dept. (800 lbs. E-Waste) and The Fury (440 lbs. of HHW).
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• Monroe County staff has recycled 18 boxes to our new battery recycling company
Call2Recycle. (Approximately 500 lbs. of batteries with an estimated savings to the
County of$1,600 this month)
• Monroe County HHW staff recycled 296 fluorescent bulbs, 1,280 lbs. of lead seal
batteries to Interstate Battery Company, crushed 308 aerosol paint cans filtering out
the gas and bulking the paint which will be recycled.
• For the month of August Monroe County Staff shipped 25 boxes of Electronic Waste
weighing (23,080 lbs.) and three (3) 55-gallon drums of crushed CFL's weighing
(1,480 lbs.) for recycling to Intercon Solutions.
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Shipment to Intercon Solutions 8/27/2013
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Shipment 0aites 191300 23,080
• Staff Collected and Bulked for Recycling: 82 TV's, 128 Computers, 12 Microwaves,
and 78 Printers throughout Monroe County.
• Monroe County staff collected and recycled 171 fluorescent mercury containing bulbs
that were illegally dumped in Key Largo.
------------------
ll
Recyclin2:
• Staff and Waste Management started the commercial co-mingle recycling pilot
project with Mangrove Mama's and Kaya restaurants on August 1st. The Wharf Bar
and Grill restaurant joined the program on August 6fh and also began twice a week
pick ups
• Staff met with participants of the program. Handed out multi-lingual recycling flyers
to the commercial businesses staff and discussed the proper way to co-mingle their
recycling
• Staff has been monitoring the participant's progress throughout the month to insure
they are co-mingling correctly. Participants are doing very well and are happy with
the outcome and savings so far.
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• Staff will continue to monitor the participant's progress and look for new commercial
businesses in the lower keys to add to the program.
• Staff provided recycling brochures to the Lower Keys Chamber of Commerce and
met with executive director Susan Miller to discuss recycling. Staff will be giving a
recycling presentation, question and answer session to the Chamber members in
September focusing on the potential savings their businesses could obtain by
recycling.
• Staff will be making a recycling presentation to the Lower Keys Rotary Club on
9/3/13.
• Staff provided recycling brochures and met the home owners association at Silver
Shores community in Key Largo about their concerns of the small 18 gallon bins not
being sufficient. Discussed the ways they could increase recycling by using larger 32
12
gallon containers marked recycling instead of the 18 gallon bins now being provided
for them. Keys Sanitation confirmed that they will pick up the 32 gallon cans.
• Staff met with Keys Sanitation to go over their recycling proposals for Tradewinds
Plaza in Key Largo and discuss other potential commercial recycling accounts.
• Staff will submit their recommendations and proposals to Patty with Corporate
Service Consultants for recycling at the Tradewinds Plaza.
• Staff had a meeting to discuss America Recycles Day in November. The Solid Waste
and Recycling Department will be hosting an electronic waste/household hazardous
waste collection at Bernstein Park on Stock Island on November 161h. Staff will not
only be collecting materials but will also distribute recycling information and free
recycling bins provided by Waste Management.
• Staff coordinated a tour of the Waste Management materials recovery facility in
Pembroke Pines for Girl Scout troop 105 out of Key Largo.
• Staff is helping with the setup of the Girl Scouts of Monroe County annual meeting
located at camp Wasumkee in Big Pine Key on September 21st. Waste Management
has agreed to provide the recycling services for this event. Staff will be setting up an
information booth at this event. This is a great event where hundreds of Girl Scouts
will be in attendance.
• Staff provided six (6) office recycling containers to Monroe County Marathon
facilities and maintenance.
• Staff inspected all county parks south of the seven mile bridge to access their
recycling programs. Will set up meetings in September to address the needs of each
park with the exception on Big Pine Community Park which should be used as a
model for the rest of the county. Staff will be inspecting all county parks north of the
seven mile bridge in September.
• Staff inspected Marathon and Key West International Airport. Key West International
has set up a recycling program and is implementing it well. Staff will meet with the
Marathon airport to help improve their recycling procedures.
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• Staff was on WKYZ morning show discussing recycling rates and upcoming events.
• Staff met with the new Stock Island Marina Village and Discussed recycling and the
Green Marina program. Their goal is to be the greenest marina on the east coast that
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will not allow plastic bags and includes a community garden. Staff will be working
with them thru September to reach their goals by the grand opening in October.
• Staff met with Mr. Kenny Vail from Mosquito Control to see how their recycling
efforts have progressed since our first meeting. Mr. Vail stated they have recycled
460lbs more in two months
• Staff was in contact with Judge Slaton's office about his concerns on how to increase
recycling in his department. Staff is waiting for his assistant to return to work and will
set up a time to meet and assist them.
Pollution Control:
• Pollution Control Long Key Staff responded on August 21 st to a report of debris left
out in front of a house set for foreclosure by Code Enforcement. Staff cleared 1,800
lbs. of debris from the location after finding it to be a health hazard full of vermin for
Monroe County Residents.
• Pollution Control Cudjoe Key Staff removed many illegal dumps throughout the
month of August from the 7 Mile Bridge though Stock Island on the county right of
ways.
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• Post Closure Operations at Key Largo and Long Key were non eventful though staff
was busy with monthly maintenance.
• The Cudjoe landfill cells retained water from the recent rains, a berm had to be
repaired and water had to be pumped out. The liner was not impacted.
• Pollution Control was very active with approximately 52,820 netted from
miscellaneous clean-ups. Additionally, we also handled 15.36 tons of debris from
other departments (Key West Garage, Marathon Public Works, etc.)
ENGINEERING
• Tom's Harbor Channel — Substantial completion August 27, 2013; demobilized
and punch list in progress.
• Old SR 940 Leg A (Watson Boulevard) Bridge — Pre-construction meeting
August 71h. Mobilization and MOT equipment on August 161h. Utility relocation
and deck demolition has begun.
• US 1 Bayside Pedestrian Bridge/Bayside Trail — Awaiting final version of revised
draft plans for submittal to FDOT.-SFWMD exemption letter for the trail portion.
Requested cost proposal to prepare NEPA documentation necessary for the
pedestrian bridge due to award of enhancement(federal) funds for construction.
• No Name Key Bridge — FDOT provided draft funding agreement. Anticipate
agreement on October BOCC agenda.
• Asphalt Pavement Evaluation and Management — Reviewed GIS files in
preparation for commencement of consultant field work. Corrections were
processed.
• Card Sound Bridge Repair Project — Consultant is preparing the design
development report.
• CR905 Bike Lanes — Awaiting coordination letter from US Fish and Wildlife and
Crocodile Lake National Wildlife Refuge in order to bid the project. Public
meeting to discuss additional safety striping possibilities.
• All American Road Wayfinding Sign Project — Finalizing specs prior to
advertising for construction bids. Negotiating CEI contract with CSA.
Old Seven Mile Bridge — condition assessment report submitted. Results will be
presented at September BOCC meeting.
Hurricane Debris Management Plan—Addressing comments from FL Department
of Emergency Management for final approval of plans.
PROJECT MANAGEMENT
• Freeman Justice Center Drug Court Offices — close out documents received;
substantial completion. Two small items to be resolved.
• Stock Island Fire Station — Roof substrate dried in; metal roofing to be started.
Drywall studs 75% complete, 95% of all concrete completed, stucco 80%
complete. Windows should be on site on September 101h.
• Lester Building Roof Repair - metal roof installed. installation of membrane
started
15
• Conch Key F.S. - Completed; CO, closing docs, substantial completion to be
issued.
• FJC Lobby expansion Floor poured, walls completed 50% of stucco completed.
Interior temporary wall installed. Conduit to new section being ran.
• Marathon Courthouse — close out documents and substantial completion upon
canopy being installed.
• Monroe County Space Planning/ Facilities Assessment — Initial final report
completed;presented to BOCC at August meeting.
• ADA Compliance Segments 41 and 42- Continuance of projects pending.
• ADA Segment 43- Time extension to October 12, 2013
• ADA Segment 44- Project on time as scheduled.
TDC PROJECT
• AIDS Memorial —substantially completed; few minor issues to resolve. 100%
completion anticipated by August 23' .
• Key West Lighthouse Preservation — Coordinated "condition assessment"
agreement between the Key West Arts & Historical Society and Architect for
repairs and restoration; work to be done early 2014.
• Martello East—proceeding with repairs & restoration for historical preservation.
work to be done in early 2014.
• Tennessee Williams Theater on Campus on Stock Island —final inspections
August 30, 2013 for extensive renovations, alterations & improvements; created
new 160 seat"Cabaret Theater" where the lobby use to be.
• W. Martello fence replacement- front section of old fencing removed; new
pickets painted, installation upcoming. Double metal gates will be painted;
retaining wooden enclosure to be installed to control the mulch pile up.
16
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availabilitv of Entire Network
99.32%
Total Bytes Transferred over Entire Network
Traffic from all Interfaces on all Nodes Every 2 Hours
Last Month
Total Bytes """"Trend
2.0 Tbytes
1.6 Tbytes
1.2 Tbytes
600.0 Gbytes
400.0 Gbytes
0 bytes
Aug 7 Wed 13 Tue 19 Mon 25 Sun 31 Sat
2013
SolarWnds Orion Core Services 2012.1
This is a chart of the total network throughput on all monitored network interfaces for the
last month. Basically we are showing approximately 500 Gigabytes of data moving
across our network every hour.
MIA Firewall-ethfl-Outside Internet Interface
MinlMaHlAverage bps of Recv 100.0 Mbps Xmit 100.0 Mbps
Last Month
601 MiniMas Receive bps E..1 MiniMas Transmit bps """"Average Receive bps""""Average Transmit bps """"'Trend
100.0 Mbps 1
60.0 Mbps
60.0 Mbps i
40.0 Mbps t [ f
r
20.0 Mbps
0.0 bps
Aug 7 Wed 13 Tue 19 Mon 25 Sun 31 Sat
2013
95th Percentile:Average Receive bps is 55.8609 Mbps,Average Transmit bps is 24.0669 Mbps
SolarWnds Orion Core Services 2012.1
17
This chart represents the data throughput for the last month on the County's internet
connection which is shared by us, MCSO, the Property Appraiser, the Clerk's Office, the
Public Defender's Office, and the Courts.
We completed 284 work orders, rolled out updates to main County website designed to
reduce clutter and improve navigation, continued to rolled out new computers, renewed
the County's Microsoft Licensing Agreement, installed new Comcast circuit between
HGC and the County Attorney's office in time for the August BOCC meeting, issued
network switch RFP on 8/26/13, updated library computers, engaged with Catapult
Software to review our existing Lync environment and to enable outside communication
with Lync, registered Polycom camera's with Lync system, moved more data into the
SAN for Alchemy, further developed the new SharePoint trial site, continued to relocate
numerous production servers to Miami, installed new podium computers for
presentations during board meetings in Marathon and Key West, and pushed out
Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 969
Office visits: 271
New clients: 69
Field visits: 19
Benefits Delivery at Discharge: 6
Transportation program:
Transportation calls: 290
Veterans transported: 137
Financial data:
The financial data for the month of August totals $416,245.37 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
18
GROWTH MANAGEMENT DIVISION-ACCOMPLISHMENTS JULY 2013
Total Total Revenue Total Total Total Revenue Total Revenue
Account Number Revenue FVII Revenue BUDGETED FYTD as of FYTD as of JULY
FY'10 FV12 Revenue FV13 JULY2012 2013
REVENUE
Administrative Engineering 001-000000-341921-SG $2,052 $19,866 $7,636 $0 $6,886 $4,125
Boat Improvement Fund 157-347270-SP/347271-SP $668,103 $699,750 $674,826 $690,000 $529,014 $528,420
BuildingBook/Copy/etc. 180-369001-GM $8,867 $10,836 $8,283 $8,000 $6,880 $12,384
Building-Income from Permits/Applica 180-322005-SG $2,134,998 $2,180,439 $1,928,235 $2,100,000 $1,574,930 $2,112,608
Certificate of Competency/Contractor E 180-322103-SG $160,815 $18,817 $158,5151 $18,500 $154,175 $21,350
Code Compliance 148-341916-SG/148-354001-SG $348,442 $532,445 $423,630 $470,000 $380,028 $416,145
EducationFees-Building 158-322005-SG $32,420 $24,677 $23,496 $0 $19,868 $23,348
EducationFees-Environmental 158-322006-SG $2j20 $14,254 $14,242 $0 $12,002 $14,434
Environmental Mitigation 160-351400-SP $133,368 $155,042 $240,275 $170,000 $227,634 $117,602
Fire Marshal 148-341906-SG $45,571 $15,240 $18j881 $16,250 $14,028 $24,293
Flood Review(sub-account of Building 180-322005-SG $0 $54,630 $16,897
Flood Variance 148-341907-SG $50 $0 $50 $0 $50 $0
Historic Preservation 148-341913-SG $0 $0 $800 $0 $400 $50
Impact Fees 130-131-132-133-134-135-136 $176,996 $163,363 $165,601 $125,108 $131,261 $139,747
Conservation Land Purchase(ROGO Bi158-341905-SG $0 $0 $0 $7,088 $0
Marine Resources 157-62613-343700-SP/157-0000 $3,079 $1,300 $3,000 $1,300 $0
Planning Admin/Research/Copy/etc. 148-369001-GM $1,629 $295 $1)79 $2,300 $875 $734
Radon/DCA 180-341904-SG $2,459 $26,526 $23,780 $26,000 $20,119 $28,756
Recovery/DBPR 180-341908-SG $2,459 $26,551 $23,780 $26,000 $20,119 $28,756
Wastewater 310-000000-325100-GM $0 $0 $0 $37,042 $89)17
Zoning/ROGO/Environmental 148 341905-SG 1 $443,2781 $471,4011 $425,3081 $440,000 $362j741 $474,503
Revenue Total 1 $4,163,6271 $4,362,581 $4,139,9241 $4,095,1581 $3,560,5011 $4,054,069
EXPENSES
Total
Fund-Cost Center Total Actual Total Actual Actual Total Total Expense Total Expense
Expense FY10 Expense FYll Expense BUDGETED FYTD as of FYTD as of JULY
FY12 Expense FY13 JULY2012 2013
Boating Improvement-County$ 157-62613 $13,784 $106,379 $248,2161 $401,394 $157,499 $144,961
Boating Improvement-State$ 157-62520 $292,524 $364,167 $218,771 $1,750,000 $201,581 $154,256
Building Dept. 180-52502 $2,144,364 $2,351,380 $2,208,997 $2,422,701 $1,783,228 $1,592,839
Code Compliance 148-60500 $1,157,050 $995,330 $1,045,479 $1,329,423 $812,702 $896,420
Comprehensive Plan 148-51000 $380,765 $240,249 $202,756 $270,000 $101,568 $81,413
Environmental Resources 148-52000 $280 j08 $295 j42 $355 j 16 $592,251 $273,729 $320,379
Environmental Restoration 160-52002 $153,611 $158,229 $120,893 $170,528 $106,009 $104,469
Geographic Info.(GIS) 148-50002 $209,676 $168,827 $172,444 $173,801 $126,893 $128,047
Growth Mgmt.Admin. 148-50001 $464,890 $909,891 $434,698 $754,277 $339,670 $322,322
Planning 148-50500 $990,168 $1,052,377 $1,182,900 $1,240,239 $933,816 $951,891
Planning Commission 148-51500 $80,563 $81,844 $76,0301 $82,002 $59,984 $56,094
Expenses Total $6,167,503 $6,723,815 $6,266,300 $9,186,616 $4,896,679 $4,753,091
Difference(Revenue vs.Expense) I S2,01013,8761 22a361g231 22g120g376 S5,091,OX001 21g336,177M 2u100g022o02�
19
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Three Month - Yearly Comparison
Does not include"Boat Improvement Fund"Revenue
$450,000
$400,000 $394,046
$350,000 $346
$300,000
$2.50,000
$200,000
$150,000
$100,000
$50,000
IIIIIIIIIIIIII IIIIIIIIIIIIIL
$® May-2012 May-2013 Juini-2012 Juini-2013 Jul-2012 Jul-2013
uuuuu Upper Keys $117,917.84 $138,9O9 87.... $186,420.24 $118,205.84 $105oO76.67 $137oO93.65
iiiiiiiiii Middle Keys $194,494.34 $181,211.34 $143,629.03 $232,551.21 $169,175.26 $139,396.64
IIIII Loweir Keys $33,774 37 $73,924.62 $21,764.02 $31,509.00 $22,950.84 $15,909.05
TOTAL $346,186.55 $394oO45.83 $351,813 29.... $382,266.05 $297,2O2 77 $292,399.34
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year TO Date Comparison
Does not include"Boat Improvement Fund"Revenue
$4,100,000 $4,054,0691
$4,000,000
$3,900,000
$3,800,000
$3,700,000
$3,600,000 $3,560,501
$3,500,000
$3,400,000
$3,300,000
Revenue Total
IIIIIIIIII Total Revenue FYTD as of JULY 2012. 111111111111 Total Revenue FYTD as of JULY 2013.
20
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
J U LY 2013
Lower Keys
$15,909
Upper Keys
$137,094
Diddle Keys
$139,397
Dees not include"Beat Improvement(Fund"Revenue
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
J U LY 2013
Lower Keys
$97,827
Upper Keys_ _
$140,758
��` .._ IIIIIIIIII Diddle Keys
$12,983
w IIIII Other(Disc.)
$49,427
Does not include"Boat Improvement.Fund"Revenue
BUILDING DEPARTMENT
21
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVTY BY OFFICE
Offiice designation Lased on permlit number.
ISSUED PERMITS PLAN REVIEWS INSPECTIONS
2,500 l Ertel'.only 6uidlirrg,electric,Incl.only PASS or FAIL Reviews
,forbuidling,electric, plumbing,rnecharricalfgas
2,000 plumbing,mecharricallgas
2,288 2,072
1,500
1,000
EIl� 7'33
500 418 4t7i
® 006 uJ ������������ IIIIIIIIIIIIIIIIIIIIIIIIIIIII
Jul-2012 Jul-2013 Jul-2012 Jul-2013 Jul-2012 Jul-2013
uuuuu Lower Keys 150 145 286 263 752 715
uuuuu Middle Keys. 15 68 32 47 161 121
011 Upper Keys 253 188 293 423 1,375 1,236
TOTAL 418 401 611 733 2,288 2,072
M ONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - FLAN REVIEW ACTIVITY
Fiscal Year Comparison
8,000
7,000 �xmm
6,000 6,5OU
5,000
4,000
3,000
2,000
1,000
0ME ONE=� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Oct 2011-Sept 2012 Oct 2012-Sept 2013
IIIIIIIII ELECT 1,577 1,661
1111111111 EXAM 3,428 3,624
IIIII MECH 622 836
PLUMB 873 929
TOTAL 6,500 7,050
22
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
30,000
2.5,000 25,C,76
20,000
15,000
10,000
5,000
o IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Oct 2011-Sept 2012 Oct 2012-Sept 2013
IIIIIIIIII lBuilding 12,955. 9,817
IIIIIIIIII Electric 4,156 2,702
IIIII Mechanical/ILP 1,312 1,103
IIIIIIIIII Plumbing 7,253 3,874
TOTAL 25,676
17,496
GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
- Permit Referral Process —Mapping/Analysis—Planning
- Florida Keys —Wall Maps —Engineering—David Hill
- Public Lands GIS Layer -Planning
- Key Deer Mortality GIS - Environmental
- Paradise Pit—FLUM Mapping -Planning
- Addressing Tool — Code Compliance—Karen Pleasant
Data Requests:
Land Cover Habitat— City of Marathon— George Garrett
Sea-Level Rise Inundation GIS Data—Cardno Entrix
GIS Addressing
- 21 New physical address assignments
MARINE RESOURCES OFFICE
Channel Marker Program:_
23
Channel Marker/Buoy Replacements
30
25
20
15
10
5
0 0 0 0
"L71 -I I
0
August seek Oct Nov Dec Jan Felt March April May June July
2012 2013
August 2012 $5,988.00
September $11,3 80.00
October $3,663.00
November $0.00
December $14,419.00
January 2013 $0.00
February $0.00
March $14,090.00
April $16,874.00
May $3,974.00
June $0.00
July $0.00
Total $70,388.00
No marker replacement or repairs were completed during July 2013. Several marker
repair jobs were assigned to marine contractors during July, and completed in early
August 2013. Total annual costs as of July 2013 were slightly lower than costs in July
2012 ($76,508).
24
Derelict Vessel Program:
Derelict Vessels Removed
16
12
8
4
0
Aug seek Oct Nov Dec Jan Feb March April May June July
2012 2013
II�V m u m m u
August 2012 $32,984.00
September $24,490.00
October $2,500.00
November $30,323.00
December $7,298.00
January 2013 $19,198.00
Feb $3,195.00
March $9,350.00
April $0.00
May $0.00
June $0.00
July $12,488.00
Total $141,826.00
Removal costs for the past twelve month period are approximately 20% lower than the
same timeframe in 2012 ($178,020). FWC has recently the stepped up processing of
derelict vessels, and removals are anticipated to be on the increase over the next several
months.
25
Vessel Pumpout Program:
Number of Pumpouts
900
800
700
600
500
400
300
200
100 .......... .........I
0
Aug Sept Oct Nov Dec Jan Feb March April May June July
2012 2013
Sewage Removed (gat.)
25000
20000
15000
10000
5000 0 .........
Aug Sept Oct Nov Dec Jan Feb March April May June July
2012 2013
Vessel pumpout service for unincorporated Monroe County is provided through a
contract with Pumpout USA. Pumpout numbers have steadily increased since February
as the program has phased-up service in six coverage areas during the first quarter of
service. Pumpout numbers further increased in the early summer as more vessels are
complying with the Pilot Program anchoring ordinance in the 'managed anchoring zones'
26
in the Key West area, and utilizing the free service. The number of pumpouts is
anticipated to increase in the fall with the return of many vessels for `season' and
increased enforcement of managed anchoring zone requirements.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department Totals July 2013 New Cases 219 Inspections 1719
2000
11804
1800 -L719
1600
60 1392,
140 114...�3
�118 Il2�5 . .. . 119
1200
953
1000
817
800
60
40
2i� 1 1 2 i i
200 1.
01/0
'
ji
/MOTI �;i � �R.
/ ;i1
27
July 2013 shows 9% increased activity with two hundred and nineteen (219) new cases
over the two hundred and one (201) in July of 2012. This is up 13% from June 2013.
Code case types show little change with the largest numbers in Overgrown Properties and
Unpermitted Structures. Unpermitted structure cases resulted in a 110% increase of ATF
fees over last month, $3000.00 to $6313.00. There were eleven (11) citations issued.
Total inspection numbers continue to rise. In addition to reviewing and inspecting current
cases, old cases are being reviewed, updated and re-assigned if needed. The re-
assignment of areas has resulted in complete and systematic coverage.
The Code Compliance staff is continuing to raise awareness and understanding of the
county code and regulations through education. This month staff attended the DAC 5
meeting in Key Largo focusing on Vacation Rentals. The group left with a better
understanding of the enormous task one inspector has covering all of unincorporated
Monroe County collecting and compiling adequate evidence for prosecution. Discussion
led to possible collaboration with the Clerk's Office, Tax Collector and the Property
Appraiser's office to deter unlicensed rental activity. The group received informational
material with the county code pertaining to Vacation Rentals and a map of the areas
where they are permitted.
Two inspectors attended Level I Training offered by the Florida Association of Code
Enforcement in Dania Beach at FAU. The course entitled, "Fundamentals of Code
Enforcement" was a 40 hour course concentrating on report writing, communications
skills,property ownership and principles and practices.
All staff is continuing to cross train with in-house training sessions scheduled for the
upcoming months.
The demolition of an Uninhabited, Non-Homesteaded and Unsafe Structure was
approved and is underway in Key Largo. This is the first demolition project contracted
through the County utilizing our Unsafe, Uninhabitable, Non-Homesteaded Structure
process.
There were twenty (20) cases placed on the agenda for the Special Magistrate with the
following results:
Cases Continued 10
Stipulated Agreements Signed 3
Compliant Prior to Hearing 0
In Violation w/Findings of Fact 4
Withdrawn (new owners/rec'd payment) 0
Approval for Collections 2
Dismissed & Closed 1
There were five cases placed on the agenda for CEB with results as follows:
28
Cases Continued 1
Withdrawn 1
In Violation w/Findings of Fact 3
UPPER KEYS
NEW CASES 47 INSPECTIONS COMPLETED 239 SM 2
300
" 6
250 29...: <
200
150
1,14
700
7 4550
0
e`er <z ��� �
a
29
MIDDLE KEYS
NEW CASES 63 INSPECTIONS COMPLETED 719 SM 14
NEW CITATIONS 12 CITATIONS ISSUED 11 CEB 5
30
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
800
736,
700
600
500 /
400
�r
300
200 -1641-74--
152
110106
100 6 /
13 14 12 11
0
All
0
� o y lip-
LOWER KEYS
NEW CASES 109 INSPECTIONS COMPLETED 761 SM 4
31
800 ftt
700
600 r
400 � .... ... .� ......... .... .. ... .... �' ,,,
304
300
200
i
10 12
100 ......; 7a
23 11 20 �
0
yea 1� �� Ca ,,�`�, �,`�• �`�- � .,�,CF �.C' G`�` •��
go
a s O� y V�' �`
�, � �
C
oo
PLANNING AND EVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY-July 2013
Appeal to Planning Commission, In Progress .........................................................................2
Alcoholic Beverage Permit, Applied....................................................................................... 1
Alcoholic Beverage Permit, Completed .................................................................................. 1
Alcoholic Beverage Permit, In Progress..................................................................................2
Conditional Use, Major, Permit, In Progress...........................................................................3
Conditional Use, Minor, Permit, Applied................................................................................ 1
Conditional Use, Minor, Permit, In Progress...........................................................................2
Conditional Use Minor Deviation Applied.............................................................................. 1
Conditional Use Minor Deviation In Progress......................................................................... 1
32
Conditional Use, Time Extension, Issued................................................................................ 1
ConditionalUse, TRE, Issued.................................................................................................. 1
Conditional Use, TRE, In Progress.......................................................................................... 1
Conditional Use, TDR, In Progress ......................................................................................... 1
Development Agreement, In Progress ..................................................................................... 1
Inclusionary Housing Completed ............................................................................................ 1
Road Abandonment, In Progress .............................................................................................3
Variance, Administrative, In Progress.....................................................................................2
Variance, Planning Commission, Completed..........................................................................2
PermitReviews ..................................................................................................................... 164
VacationRental, Applied.........................................................................................................2
Vacation Rental Mgr. License, Applied ..................................................................................2
Plats, In Progress...................................................................................................................... 1
LUD Map Amendment, In progress ........................................................................................4
MCC Text Amendment, Initiated............................................................................................ 1
MCC Text Amendment, In progress....................................................................................... 10
ROGOExemptions, Applied...................................................................................................4
ROGO Exemptions/Denials, Issued.........................................................................................3
Pre-Application Conferences...................................................................................................2
Lettersof Understanding..........................................................................................................3
Historic Preservation Committee Applications ....................................................................... 1
ADMINISTRATIVE MEETINGS-July 2013
Development Review Committee— 1 meeting, 2 items
Planning Commission Meeting— 1 meeting, 1 item
PLANNING& ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING Examples/Details
AMS MH ES
TOTAL
CP/LDR Text Amendment, In progress 2 1 1 4
FLUM/LUD Map Amendment, In progress 4 1 5
Other Report or Special Project, In progress:
Research, LHAP, Public Facilities Capacity Report,
Press Release, RESTORE, White Paper, etc. 2 2 3 7
Other Report or Special Project, Completed 1 1 2
Development Review Committee meeting 1 1 2
Planning Commission meeting 1 1 1 3
Board of County Commission Meeting 2 1 3
Other intergovernmental or community group meeting:
DEO, SFRPC, WQPP, Climate Change Committee, Homeowners
Association, NAS`KW, Keys Days, Seven50, US`FWS; etc 1 1 2
Keith& Schnars Teleconference meeting 1 1
Keith& Schnars Contract Management—invoices 4 4
Keith& Schnars Contract Management—scheduling:
Meetings, notices, advertising 1 1
33
Keith& Schnars Contract Management—deliverables:
Review of elements/amendments, distrihution 1 1
Pre-Application Conferences 1 2 3
Beneficial Use, In Progress 1 1
Coordination & Assistance -other County Departments:
WW, Land Authority,Fire, etc 1 1
Training completed :
Budget/Gov Max/Climate/PDRP/Annual Training/NROGO 2 2
PLANNING& ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications, review of applications for Conditional Use approvals, variances to dock &
shoreline regulations and preparing amendments to the Comprehensive Plan and Land
Development Code (including Tier Overlay District map amendments). In addition,
Environmental Resources staff provides staff support to the County's Climate Change
Advisory Committee and the Southeast Regional Climate Change Compact.
Building Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
• Storm water management
• Land Clearing
• Landscaping
• Shoreline setbacks
• Docking facilities
• Wetland fill
In addition to the above, Biologists review building permit applications for compliance
with the recently adopted Permit Referral Process (PRP), which requires the County to
evaluate applications for new development for potential impacts to Federally listed
species under the Endangered Species Act. Staff reviewed 30 applications for new
residential dwelling units for compliance with the PRP. The U.S. Fish & Wildlife
Service is in the process of revising the Species Assessment Guides used in the review of
permit applications, and Environmental Resources staff is assisting the Service in these
revisions.
Building permit reviews for the month of July 2013 consisted of 249 plan reviews not
associated with the PRP. Biologists conducted 79 field reviews in July in support of
permitting services, either to aid in the review of current applications or inspections of
34
permitted activities. Staff conducted an additional 10 site reviews in support of Code
Compliance,primarily for overgrown canals.
Conditional Use Applications & Pre-application meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre-application conferences (along with the
preparation of Letters of Understanding). Four pre-application conferences were held in
July.
BOCC Hearings
In July, Environmental Resources staff presented items related to Land Acquisition as
well as updates to the status of the Key Deer Habitat Conservation Plan and Incidental
Take Permit to the Board.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and continued efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non-permit related services provided in June included coordination and meetings
with numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
• Southeast Florida Climate Change Compact
• USFWS Permit Referral Process coordination
Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
35