Resolution 445-2022 RESOLUTION NO. 445 -2022
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS DELEGATING SIGNATURE AUTHORITY TO THE
COUNTY ADMINISTRATOR OR HIS DESIGNEE FOR ALL OWNER DIRECT
PURCHASE ORDERS FOR THE EMERGENCY OPERATIONS CENTER/
FL KEYS MARATHON AIRPORT NON AERONAUTICAL USE
BUILDING PROJECT.
WHEREAS,Monroe County (County)has contracted with a construction contractor Ajax
Building Company, LLC ("Ajax"), employing a Construction Manager at Risk project delivery
method for the FL Keys Marathon Airport Non-Aeronautical Use project, otherwise known as the
new Emergency Operations Center("Project"); and
WHEREAS, as a political subdivision of the State of Florida purchases, including
construction materials, supplies and equipment, made by the County are exempt from state
taxation; and
WHEREAS, the tax exemption provides the County with an opportunity for significant
savings in construction costs; and
WHEREAS, under the terms of the pre-construction and construction phase services
contract, Ajax is required to identify Owner Direct Purchase materials, supplies and equipment
items to be used on the Project that can be purchased by the County; and
WHEREAS,in order to obtain the tax exemption/savings on the purchase of the materials,
supplies and equipment items for the project, the County must issue a County Purchase Order
directly to the vendor and pay for the item directly; and
WHEREAS, the County has a Board approved Purchasing Policy, which sets forth
purchasing authority thresholds and delegates purchasing authority to;the Department Director or
their designees for purchases of $.01 - $19,999.99, and to the County Administrator, Assistant
County Administrator or Purchasing Director for purchases of$20,000.00 - $49,999.99; and
WHEREAS, the Purchasing Policy requires that purchases of $50,000.00 and greater be
approved by the Board; and
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WHEREAS, the County anticipates that the dollar value of many of the purchase orders
for the project will exceed the purchase authority of the County Administrator under the
purchasing policies and procedures; and
WHEREAS, the County anticipates that the delay engendered in placing each Direct
Purchase Item on the agenda for approval at a regularly scheduled Board of County
Commissioners meeting will slow down the purchases,result in the County not being able to keep
to the construction schedule laid out in the contract with Ajax as well as the schedules in the three
grants being used to fund the Project, and will also result in the loss of the opportunity to realize
significant tax savings on the Project;
NOW THEREFORE, BE IT RESOLVED THAT THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA HEREBY:
1. Finds it to be in the best interests of the County to avail itself of all possible opportunities
for savings on the Project.
2. In addition to the delegated authority set forth in the Purchasing Policy, Delegates to the
County Administrator or his designee purchase and signature authority to the County
Administrator or his designee, purchase and signature authority for all Direct Purchase
items on the Project of$50,000.00 and over that will provide a tax savings on the Project.
3. Directs the Director of Project Management to include a list of all Direct Purchase Orders
issued by the County Administrator for the preceding month on the Project, to be included
and reported in the Change Order section of each month's Board of County Commissioners
agenda, whenever Direct Purchase Orders have been issued in the preceding calendar
month.
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PASSED AND ACCEPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the 15th day of November, 2022.
Mayor Craig Cates, District 1 Yes
Mayor Pro Tern Holly Merrill Raschein, District 5 Yes
Commissioner Michelle Lincoln, District 2 Yes
Commissioner James K. Scholl, District 3 Yes
Commissioner David Rice, District 4 Yes
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o„, Svizi BOARD OF COUNTY COMMISSIONERS
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MADOK, Clerk OF MONROE C!. TY, FL
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� 0040 By: L _.../ .
As DepOty Clerk May
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 11-1-2022
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