Item D39
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 21, 2006
Division: Budqet and Finance
Bulk Item: Yes
NoD
Department: Grants Administration
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Approval to apply for Residential Substance Abuse
Treatment Grant and for the Mayor, Chief Financial Officer, and Grants Administrator to
siqn the application and related certifications and attachments, and complete the qrant
application online at the Florida Dept. of Law Enforcement website.
ITEM BACKGROUND: Federal funds are provided throuqh the Florida Dept of Law
Enforcement to implement the Residential Substance Abuse Treatment Proqram for
inmates in correctional institutions with six to twelve months remaininq on their
sentence. This qrant is currently used to fund the Jail Incarceration Proqram,
administered by the Care Center for Mental Health at the Detention Center on Stock
Island. This will be the fifth year of qrant fundinq for the proqram. Attached is a copy of
the current year's application for reference.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply past four years; approval of
contracts with FDLE and Care Center for Mental Health past four years.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,667.00
COST TO COUNTY: $16,667.00
BUDGETED: Yes L8J No [J
SOURCE OF FUNDS: Fine and Forfeiture
Fund - ad valorem taxes.
REVENUE PRODUCING: Yes D No L8J AMOUNT PER MONTH~___
~ YEAR
'L/
APPROVED BY: COUNTY A TTY rtO~PURCHASING ~NAGEMENT I'/iI'S
DIVISION DIRECTOR APPROVAL: 4~~~fi-
/ Salvatore a
DOCUMENTATION: INCLUDED: NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #:
FEDLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Gerald M. Bailey
Commissioner
May 16, 2006
The Honorable Dixie Spehar
Mayor, MonroeCounty
500 Whitehead Street, Suite 102
Key West, Florida 33040
Dear Mayor Spehar:
The Florida Department of Law Enforcement (FDLE) is pleased to announce that your agency is
eligible to apply for a second year of Residential Substance Abuse Treatment (RSA T) for
Prisoners Held in Local Correctional Facilities Grant funding. The substance abuse treatment
program, which was implemented by your agency last year, has met the criteria to receive
$50,000 for the State Fiscal Year 2006-2007.
During this funding period, each award must be matched in cash in an amount equal to but not
less than twenty-five (25) percent of the total program cost.
Subgrant applications must be received by FDLE no later than 30 days before your current grant
ends. Applications received after that date may not be considered. Recipients must apply on-
line using FDLE's new grant management system, Subgrant Information Management On-Line
(SIMON). In addition to the on-line submission, recipients must submit two hard copies (with
original signatures) of the subgrant application to the Office of Criminal Justice Grants.
SIMON can be accessed at http://simon.fdle.state.fl.us. The following steps should be taken
prior to completion of an application:
1. The Project Director is typically responsible for the administration of the subgrant activities
and; therefore, should create a user account for the Chief Official, Chief Financial Officer, as
well as themselves for submission of the application. Users will then receive an email
containing the username and password. These are computer generated and only the
person whose email address appears in the request will receive the username and
password. The user may now proceed to the next step.
1. Enter the Subgrantee Organization and Implementing Agency (if different from the
subgrantee) into SIMON. User will receive an email approving the Organization(s) and may
now proceed to the next step.
2. The Project Director should then modify or request permission to fill out an application
Email notification will be sent approving the applicants' request and granting clearance to
proceed with the application itself.
Due to the time involved in processing and approving user accounts and organization(s) requests, it
is imperative that these steps be taken as soon as possible.
Comm t:tecl to
Service. Integrity' t . Quality
Application completion will require an "Announcement Code" which is a security feature allowing
access to the application. The Announcement Code is RSA T2007. Application completion will not
be possible without this code. A user manual is available on the website. The project start date is
the day after your current grant ends. The project end date is 365 days after that. In addition, two
hard copies of the application must be submitted (both with original signatures) to:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
A detailed user manual, complete with screen shot examples, can be found on the website.
Please read this manual before beginning the application process in SIMON. Please refer to
the manual before calling for assistance. For technical assistance with SIMON not provided in
the user manual you may contact Maria Santos mariasantos@fdle.state.fl.us at (850) 410-8700.
Otherwise please feel free to call either Susan Adams or Martha McWilliams at (850) 410-8700.
Sincerely,
~~k-~Ji; ~
Administrator
Office of Criminal Justice Grants
CHW/mm/sba
cc Mr. David Owens
Committed to
Servi ce . Tn teqr i ty .
. Quaity
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrantee Organization
Organization Name: Monroe County Board of County Commissioners
Organization Type: COUNTY
County Organization is Located In: Monroe
FEID OR SAMAS:
596000749
Chief Official Position
Name:
Title:
Address:
City:
State:
Email:
Phone:
Dixie Spehar
Mayor
500 Whitehead Street, Suite 102
Key West
FL Zip: 33040
boccdis 1 @monroecounty-f1.gov
305-292-3440 Ext: Fax: 305-292-3466
Suncom:
Chief Financial Official Position
Name:
Title:
Address:
City:
State:
Email:
Phone:
Danny Kolhage
Clerk
500 Whitehead Street
Key West
FL Zip: 33040
d kolhage@monroe-clerk.com
305-292-3550 Ext:
Fax: 305-295-3663
Suncom:
Application Ref #
Contract
2006-RSAT-10
-RSAT-MONR-
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency Organization
Organization Name: Monroe County Board of County Commissioners
Organization Type: COUNTY
County Organization is Located In: Monroe
FEID OR SAMAS:
596000749
Chief Official Position
Name:
Title:
Address:
City:
State:
Email:
Phone:
Dixie Spehar
Mayor
500 Whitehead Street, Suite 102
Key West
FL Zip: 33040
boccdis 1 @monroecounty-fl.gov
305-292-3440 Ext: Fax 305-292-3466
Suncom:
Project Director Position
Name: David Owens
Title:
Address:
City:
State:
Email:
Phone:
Grants Administrator
1100 Simonton Street
Key West
FL Zip: 33040
owens-david@monroecounty-f1.gov
305-292-4482 Ext: Fax 305-292-4515
Suncom:
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Project Sequence No: 0
Subgrantee: Monroe County Board of County Commissioners
Implementing Agency: Monroe County Board of County Commissioners
Project Start Date: 7/1/2005 End Date: 6/30/2006
Problem Identification
N/A (as specified in instructions)
Application Ref #
Contract
2006-RSAT-10
-RSAT-MONR- -
Section #2 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Project Summary
The Jail Incarceration Program is an in house substance abuse treatment program. It began in
1997, funded by a Byrne Grant, and has served approximately 900 inmates with an overall
recidivism rate of thirty-five per cent compared to a seventy per cent recidivism rate for the jail. It
provides the administrative and case management services as mandated by Florida
Administrative Code 10-E16.
Under the RSA T grant, the program has been expanded and enhanced. This year, the program
will serve approximately 190 inmates. The inmates (male) are housed in a separate dorm with its
own recreation area. All the inmates in the program are screened to determine special needs.
They have liaison and advocacy to help them get treatment in JIP or another appropriate
program. All participants have individualized treatment plans that plan are reviewed monthly and
adjustments are made if needed. The program includes special counseling in anger management,
domestic abuse, parenting classes, conflict resolution, grief work, life skills, and job skills. Inmates
are screened and referred for mental health counseling, educational and/or vocational training,
transitional housing, aftercare, work release, and medical assistance. This helps increase
success in the recovery process and decreases the criminal activity associated with substance
abuse.
Referrals will be made for inmates that need English as a second language, literacy skill
improvements, and GED classes. Life Skills will address how to find a place to live, how to open a
bank account, how to make a budget, and basic nutrition. Job Skills will address how to look for
work, fill out a job application, interview, and obtain a job (work release if possible). All inmates
will create a resume to take with them. Educational assistance will be given, providing basic
communication skills, computer literacy, and how to mentor. The Substance Abuse counseling
will continue in its present form. The emphasis on cognitive behavioral therapy and rational
emotive therapy (RET) is its backbone. The twelve-step approach, life skills, art/music therapy,
and group therapy provide a well-rounded approach.
Last year the program, ?Touchstones? was added. Touchstones discussion groups are aimed at
developing verbal skills, active listening, using evidence to support an opinion and the
development of careful, respectful and yet critical consideration of the opinions of others. Its
central purpose is to enable people who are products of a technological world to become
responsible, thoughtful inhabitants of that world. The texts are chosen from Western classical
thought because they are characteristically abstract and impersonal and allow the group to bring
their own experience to bear. Touchstones is selected as an adjunct to therapy to see if the
inmates could follow the arguments of the reading, present their own ideas in a logical fashion
and deal with conflict in a dialectical manner rather than using old patterns of behavior involving
unsubstantiated opinions reinforced by acting out behavior. From a therapeutic point of view, it is
an excellent way to reduce aggression and expand cognitive skills.
The Detention center continues to operate a farm and petting zoo that is maintained by inmates
in JIP. It is very therapeutic to work with the animals and to give something
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #2 Page 2 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Project Summary (Continued)
while getting no tangible reward. This is a concept new to many of the inmates.
Treatment is a minimum of six months with the possibility of lasting one year. Aftercare is six
months and is provided by the Care Center for Mental Health in Key West.
Objectives
The number of inmates expected to complete the program is 100.
It is also projected that:
70% of the inmates served will complete the Aftercare Program.
97% of the inmates served in the program will remain drug free while participating.
70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
75% of the inmates will not violate probation during aftercare and
70% of the inmates served will not return to jail during the first year after release.
The program will have administrative coordinator who also serves as a counselor. There will be
two additional full-time counselors and two part-time counselors. All staff will have a strong
background in substance abuse counseling with appropriate certification or work towards
certification. Staff expertise has a direct impact on the program efficiency.
Random drug testing is conducted weekly with all inmates being tested at random. The program
coordinators further evaluate the program?s effectiveness by tracking the inmates who have
completed the program through probation and checking for any new arrests in Monroe County
and nationwide. For recidivism purposes, a sample of the program?s inmates is compared to a
random sample of inmates who received no treatment.
The Program Coordinators will review all the testing and screening of the inmates and make the
final selection of appropriate inmates to participate in JIP.
The enhancement for the coming year is the DOGS to CLAS program. This is a service dog
training program in which the inmates train dogs that have been rescued from the local pound. It
teaches inmates how to change their own behavior while shaping dog behaviors. The dogs are
then given to a community member with special needs, to enhance their independence.
Aftercare priority is given by the Care Center for Mental Health, in Key West, not funded by
RSAT.
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #2 Page 3 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency for this Subgrant:
Quarterly
Application Ref #
Contract
2006-RSAT-10
-RSAT-MONR- -
Section #3 Page 1 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0002 - To provide treatment beds with RSA T funds during this grant cycle.
Measure: 0002
Specify the number of new treatment beds added with RSA T funds during this grant
cycle.
Goal: 0
Application Ref #
Contract
...
2006-RSAT-10
-RSAT-MONR-
Section #3 Page 2 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0004 - To maintain adequate sentencing so that a minimum of 6 months and a
maximum of 12 months of residential treatment is provided to each participant
during this grant cycle.
Measure: 0004
State the anticipated average length of stay (in days) for those who will complete the
residential program during this grant cycle.
Goal 182
Application Ref #
Contract
2006-RSAT-10
-RSAT-MONR- --
Section #3 Page 3 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0005 - To provide a minimum of six months and a maximum of 12 months of
residential treatment services to each participant during this grant period.
Measure: 0005
Specify the number of days residential treatment services are to be provided during the
grant period.
Goal: 260
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #3 Page 4 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0006 - To make aftercare treatment available to offenders completing the RSA T
program.
Measure: 0006
Specify the anticipated number of days aftercare will be provided to offenders
completing the RSAT program.
Goal 120
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #3 Page 5 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0007 - To enroll adult male offenders into the RSA T program during the grant
cycle.
Measure: 0007
Specify the anticipated number of adult male offenders who will enter the RSA T
program during the grant cycle.
Goal 150
...
Section #3 Page 6 of 11
Application Ref #
Contract
2006-RSA T -10
-RSAT-MONR- -
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Leadership Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0011 - To enroll adult male RSA T completions into an aftercare program during
this grant cycle.
Measure: 0011
Specify the anticipated number of adult male RSA T completions to enter an aftercare
program during the grant cycle.
Goal: 95
----
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR-
Section #3 Page 7 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0015 - To successfully treat RSA T paticipants enrolled in the residential program
during the grant cycle.
Measure: 0015
Specify the anticipated number of successful RSA T completions during the grant cycle.
Goal 95
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR- --
Section #3 Page 8 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives:
0018 - For RSA T completions to successfully complete the aftercare program.
Measure: 0018
Specify the anticipated number of RSAT completions who will successfully complete
the aftercare program during the grant cycle.
Goal 47
Application Ref #
Contract
2006-RSA T -10
-RSAT-MONR- -
Section #3 Page 9 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
--
Section #3 Page 10 of 11
Application Ref #
Contract
--
2006-RSAT-10
-RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area:
0001
Residential Substance Abuse Treatment
State Purpose Area: 0001 Residential Substance Abuse Treatment
Activity Description:
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR-
Section #3 Page 11 of 11
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee
Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
SAMAS I Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $50000.00 $16667.00 $66667.00
Contractual Services $0,00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $50000.00 $16667.00 $66667.00
Percentage 74.99 25.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? : No
Application Ref# 2006-RSAT-10
Contract -RSA T -MONR-
Section #4 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Salaries and Benefits:
Substance Abuse Counselor 1.85 FTE 59,152.00
FICA @ .0765 4,525.00
Health Insurance @ 249.24/month 2,990.00
Total $66,667.00
Match will be provided from the Monroe County Board of County Commissioners Fine and
Forfeiture Fund
Application Ref# 2006-RSAT-10
Contract -RSAT-MONR-
Section #4 Page 2 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Identify specific sources of matching funds.
Ans Monroe County Board of County Commissioners Fine and Forfeiture Fund
Indicate the Operating Capital Outlay (OCO) dollar threshold established by the subgrantee.
Ans 750
Are indirect costs included in the budget? If so, has a copy of the subgrantee's Indirect Cost Plan
approved by the cognizant federal agency, been submitted to the OCJG?
Ans: No
If a contract for contractual services will be executed by the subgrantee, has a copy been received by
the OCJG?
Ans: Copies have been provided in prior years, and a copy will be sent with our application.
If salaries and benefits are included in the budget, is there a net increase in personnel?
Ans: No
Will the project earn Program Generated Income?
Ans: No
Will the applicant be requesting an advance of federal funds?
Ans No
Application Ref #
Contract
2006-RSAT-10
-RSAT-MONR- -
Section #4 Page 3 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Standard Conditions Page here.
Application Ref #
Contract
Section #5 Page 1 of 1
2006-RSAT-10
-RSAT-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Section #6 Page 1 of 1
Date
Application Ref #
Contract
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
2006-RSA T -10
-RSAT-MONR- --
Section #7 Page 1 of 1