Item C15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
01/28/09
Division: Community
Services
Bulk item: Yes
X No T
Department: Transportation
Staff Contact Person: Sheryl Graham x4510
AGENDA ITEM WORDING: Approval of an amendment to the agreement between the Monroe
County Community Transportation Coordinator/Guidance Clinic of the Middle Keys and Monroe
County Board of County Commissioners for contract period of 01/01/2008 through 12/31/2008
ITEM BACKGROUND: This agreement is funded by Medicaid money allocated by the State of
Florida Commission for the Transportation Disadvantaged to the County's CTC to pay Monroe County
Transit for providing Medicaid trips.
PREVIOUS RELEVANT BOCC ACTION: Approved at 04/18/07 BOCC Meeting see a4adoerA vti4*c
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 BUDGETED: Yes N/A No
COST TO COUNTY: $0 SOURCE OF FUNDS: N/A
(Space) Match. No Cash Match is required.
REVENUE PRODUCING: Yes X No — AMOUNT PER MONTH: SK-7KYEAR $70,000
Max
APPROVED BY: County Atty�✓�OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: CTC Contract # AA-929
Effective Date: 01/01/2008
Expiration Date: 12/31/2008
Contract Purpose/Description: The agreement with the State of Florida Commission for the Transportation
Disadvantaged/CTC will allow Monroe County Transit payment for transit services rendered to Monroe County's
Medicaid population for their medical trips.
Contract Manager: Sheryl Graham 4510 Social Services/Stop 1
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 01/28/2009 Agenda Deadline: 01/13/2009
CONTRACT COSTS
Total Dollar Value of Contract: $0 Current Year Portion: $ 0
Budgeted? Yes X No Account Codes: N/A - - - -
Grant: $0 - - - -
County Match: $0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 0 /yr For:
of included in _dollar value above Maintenance, utilities, janitorial, salaries, etc
CONTRACT REVIEW
Changes
Date Out
Division Director
Date In
-Nee
Risk Mana meato,
'()q
D.M.B. hang -
- - 3 - -
Yea -- -No--
-
County Attorney
t `C;\ 0
Yes
Comments:
OMB Form Revised 2/27/01 MCP #2
C
UNTYSo�MONROE
KEY WEST ORIDA 33040
(305)294-4641
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern Sylvia I Murphy, District 5
IGm Wigington, District 1
Heather Carruthers, District 3
Marta Di Gennaro, District 4
To: 'Monroe County Board of County Commissioners
From: ' Sheryl Graham, Community Support Services Director
Date: January 28, 2009
Subject: Medicaid Contract between MCT & CTC/CGMK
The agenda item requests that there be an approval for the agreement that is funded by Medicaid
money allocated by the State of Florida Commission for the Transportation Disadvantaged to the
County's CTC to pay Monroe County Transit for providing Medicaid trips. During a review of our
contract file, we discovered there was no amendment for the year 2008. This amendment corrects
that oversight. The 2009 amendment will presented at a future BOCC meeting.
MEMORANDUM
To: Jerry Eskew,
Transportation
From: Isabel DeSantis, Deputy C1erk,4;,�w J
Date: September 27, 2007
-)�- 7(tviolk's
TFdU.V&
bocc &+-Iuy�,
At the BOCC meeting of April 18, 2007 the BOCC granted approval and authorized
execution of the following items:
Contract between Monroe County and the Community Transportation
Coordinator/Guidance Clinic of the Middle Keys for the 12 months contract July 1, 2007
through June 30, 2008.
Agreement�between the Monroe County Community Transportation
Coordinator/Guidance Clinic of the Middle Keys and Monroe County Board of County
Commissioners for contract period of 7/2/2007 through 12/31/2007 to provide fee -for -
service for Medicaid Non -Emergency Transportation as a Subcontracted Transportation
Provider. Note the contract is for 6 months to run concurrently with the current contract
between the Commission for the Transportation Disadvantaged and Monroe County's
CTC.
Attached hereto are duplicates of the subject documents for your handling. Should you
have any questions concerning this matter, please do not hesitate to contact my office.
Cc: County Attorney
Finance
File
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
MEDICAID NON -EMERGENCY TRANSPORTATION (NET) PROGRAM
SUBCONTRACTED TRANSPORTATION PROVIDER AGREEMENT
AMENDMENT NO 1
This agreement, entered into on January 1, 2008, by and between the Guidance Clinic of the
Middle Keys, hereinafter called "Coordinator" and Monroe County Board of County Commissioners,
hereinafter called "Subcontracted Transportation Provide'.
WITNESSETH:
WHEREAS, the Coordinator and the Subcontracted Transportation Provider heretofore on
July 1, 2007, entered into an Agreement, hereinafter called the Original Agreement;
WHEREAS, the Coordinator desires to participate in all eligible items of development for this
project as outlined in the attached amended Exhibit B.
WHEREAS, this amendment is necessitated by the amendment of the contract between the
Coordinator, and the Commission for Transportation Disadvantaged.
NOW, THEREFORE, THIS INDENTURE WITNESSETH; that for and in consideration of the mutual
benefits to flow from each to the other, the parties hereto agree that the above described Agreement is to
be amended as follows:
1. Purpose of Agreement: The purpose of the agreement is not changed.
2. Accomplishment of the Agreement: The accomplishment of the agreement is not
changed.
Expiration of Agreement: Paragraph 2, TERM of said agreement is amended to be
December 31, 2008.
4. Amount: The reimbursement amount for this amendment has not changed. The Provider
shall be paid up to a maximum amount of $70.000. The Provider shall submit monthly
trip data in a format acceptable to the Coordinator. The Provider will be paid, after the
Coordinator has received payment from the Commission in the amount of $3.00 per mile
with a 5 mile minimum, $2.00 per mile for preauthorized out -of -County trips and $3.00 flat
rate J*r ctlent per mulitload Tor-Medicaid-eligthlelnps. - -
5. Exhibit B of said Agreement is replaced by Amended Exhibit B and is attached
hereto and made a part hereof.
EXCEPT as hereby modified, amended, or changed, all ether terms of the Agreement dated
January 1, 2007, shall remain in full force and effect. This amendment cannot be executed unless all
previous amendments to this Agreement have been fully executed.
x
AGREEMENT AMENDMENT DATE: January 1, 2008
EXHIBIT B
AMENDMENT#1
METHOD OF COMPENSATION
For the satisfactory performance of the services and the submittal of Encounter Data as outlined
in Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be paid up to
a maximum amount of $70.000. The Provider shall submit monthly trip data in a format acceptable to the
Coordinator. The Provider will be paid, after the Coordinator has received payment from the Commission
in the amount of $3.00 per mile with a 5 mile minimum, $2.00 per mile for preauthorized out -of -County
trips and $3.00 flat rate per client per mulitload for Medicaid eligible trips. The Subcontracted
Transportation Provider shall submit invoices in a format acceptable to the Coordinator. The
Subcontracted Transportation Provider will be paid after the Coordinator has received payment from the
Commission.
1. Project Cost:
The Subcontracted Transportation Provider shall request payment through submission of a properly
completed invoice to the Coordinator. Once the Coordinator has signed the invoice for approval, the
Coordinator shall submit the approved invoice to the Commission for Transportation Disadvantaged.
County: Monroe
2. Disbursement Schedule of Funds
January 1, 2008 — December 31, 2008: not to exceed $70,000.00
In witness whereof, the parties hereto have caused these presents to be executed, the day and year first
above written.
Guidance Clinic of the Middle Keys, Inc.
4GAftr
Transportation Director
TITLE
Maureen Grynewicz
PRINTED NAME
Board of County Commissioners, Monroe County
SIGNATURE
TITLE
PRINTED NAME