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Item C16BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 28, 2009 Division: Engineering Bulk Item: Yes X No ! Department: Facilities Development Staff Contact Person/Phone #: Jerry Barnett X4416 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There was one change order considered and approved by the County Administrator for the period beginning December 1, 2008 and ending December 31, 2008. There were no change order requests rejected by the Engineering/Facilities Development. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non -cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A BUDGETED: Yes N/A No COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 W rL LL 000 ao oC � M N " V4 z� LU Vq O a O W N ago =off V UWa H=LL W r WLLL ce 0 U) Z O V -v a W c Lei m v �i L 3 W� C W p {(A rn Z v* E g 43o Ln N U W o �E co Z N g zo 4# O M V Ey � Z cd uj a c� G. a a O O F MONROE COUNTY / ENGnvEmm /FACH U..S DEVELOPMENT CONTRACT CHANGE ORDER PROJECT TITLE: MwW E. Newon GoMe naw t 3 Cultural Center 102050 Overseas Highway Key Largo, Florida TO CONTRACTOR: AFCO Constructors, Inc. 1804 NW Madrid Way Boca Raton, FL 33432 The Contract Is changed as follows: 9100 A411el 0l e , INITIATION DATE: 11/01/08 CONTRACT DATE: November 15, 2006 The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $10,8872M.00 Net change by previously authorized Change Orders ................................................ $ (878,988.02) Tiro (Contmcl Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... S 9,988,299.98 The (Contract Sum) (Guaranteed Maximum Price) will be pncreased) (decreased) (yam by this Charge Order ...................5 0.00 The new (Contract Sum) (Guaranteed Maximum Price) Including this Charge Order is .....$ 9,988,299.98 The Contract Time will be 6 (decreased) (unchanged) by .............................. 55 Days The date of Substantial Completion as of the date of this Change Order Is ..................... December 19, 2008 Detailed description of change order and justification: ARCHITECT: CONTRACTOR: DIRECTOR, FACILITIES DEVELOPMENT: COUNTY ENGINEER: COUNTY ADMINISTRATOR (Z( It (0K 12 /T Date /y - L) 5a Date �T laliqla Ronian GastA Date Debbie Frederick — Deputy Change Order Attachment per Ordinance No. 004-IM • Change Order was not included in the original contract ins. Yes ® No ❑ If Yes, explanation: WeeMw dahps wow not antic somo Mon for pmv%us change ordws were deh"d saivhg at tlM slta, • Change Order was included in the original specifications. Yes ❑ No If Yes, explain what event or circumstance compels an I.ia ase in the contract price: • Charge Order exceeds $25,000 or 5% of contract price (whichever Is greater). Yes ❑ No If Yes, explanation as to why it Is not subject for a calling for bids: • Project architect approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order Is correcting an error or omission in design document. Yes []No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CbiD007-1/20/06 CONSTRUCTORS, INC. 1804 NW Madrid Way Boca Raton, FL 33432 T. (561) 339-2160 F: (561) 339-5037 Attention: Mr. Kevin Wilson Monroe County Board of Commissional November 11, 2007 1100 Simonton Street AFCO #06-119-265 Key West, FL 33040 Project: Murray E. Nelson Government and Cultural Center - Key Largo, Florida -T7777._ Because of conditions beyond our control which include weather delays and items from change orders that have not yet arrived, AFCO Constructors respectihtty request additional time for the completion of the Murray R Nelson Please see included herewith up dated schedule that shows current completion date of 12-19-2008. I would like to point out that per the schedule there are still items and needed change orders that still may effect this new completion date. Sbould you have any questions relative to the above, please feel free contact me at anytime. very truly yam, AFCO Constructors, Inc. Kevin Land Project Maumgtr CC: J. Barnett, Monroe County L Aguila, CSA Architects Wenclosure A. ferrem 13© G: � • eti a � Jl y •. •. ._ :' :Z •6 r::t .� iF ..: k u � i •! JY 7 = F y , f .1 [. 1 � ; i � • 83 3 _' r ;i ' a' �! S -r Y L.•! `Y+� "1 s6- I n .. 4:3,i 1+� ,� —:]►7K i!e GG■■■■■■■■■■■G■■■■■■■/■■■ ■■■GGG■/■©■G■■■■■G■■■ ccomom■■■■■eco■■■m■■ccc■■■■■c■e■■■e■o■C■■mC■■■ oo■■■■■■■■■ccc■■mm■mccc■■m■■c/G■■■©■c■c■■■c■■■ o©■■■■■■■mccccc■mmc■m■■■■cccc■c■■■■■Gc■Gmmm■■m oL/■■■■■■■CCCCC■■■e■■■■/■cccc■Commeoec■omo■■■■ ©E■■■m■■■■occcG■■■s�Cm■■■■o©Go■c■■■■■GC■CiOm■■/0 GL1■Cm■■■■GC■■■CD■CD©■■■G■■■■■■■■■\■■GG■■■■■■■■ 83UNCm■■■■CC■■■CG■GCC■■■©C■■■m■■G■/■Gc■■■■■■■■■ ©G■Cm■■■■cc■■■ccC■Go■/■m■■■■■/■GC■mccommu■■■■■ G©©C■■■GCC■C■■C©C■■■■■■■■■■■■■■GGG■■G■■■■■■■■■ Ct0■G/■■G■G■■■■GGG■■■/■■■■■■■■■■C■G/■C■■■■■■■■■ L n kq F. . X J .A •m rage 1 01 1 Campo-Abra From: Campo-Abra Sent: Thursday, December 18, 2008 2:50 PM To: County Commissioners and Aides Subject: Change Order Attachments: Change Order.pdf Please review the attached Change Order #13 by AFCO Constructors, Inc. for the Murray E. Nelson Governement Center. For any questions pertaining to this change order please contact Ann Riger in Facilities Development/Engineering at ext. 4439. Abra Campo Sr. Administrative Assistant Office of County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key West, FL 33040 Office 305-292-4441 Fax 305-292-4544 cameo-abra cvmonroecounty-fl.aov Help us Help You! Please take a moment to complete our Customer Satisfaction Survey.- http://monroecofl.virtualtownhall. net!Pages/MonroeCoFL_WebDocs/css Your feedback& important to us! Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record available to the public and media upon request. Your email may be subject to public disclosure. 12/19/2008 MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: December 18, 2008 RE: Change Orders FAC;Ir. ,SENT r��:ktrcu Jv Attached is a proposed change order for AFCO Constructors, Inc. (Change Order #13 for the Murray E. Nelson Government & Cultural Center is for a no cost time extension of 55 days due to weather delays and items from previous change orders that had not arrived on time. This changes the date of completion from 10/25/08 to 12/19/08. According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator intends to approve this change order on Friday, December 19, 2008. Roman Ga esi County Administrator RG/ac I