Item C03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/21/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Noise Program Coordinator for the Part
150 Program for the Key West International Airport.
ITEM BACKGROUND: This project is funded 95% by the Federal Aviation Administration and 5% by Passenger Facility
Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 14 to the Federal Aviation Administration,
1 / 18/08.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $68,695.00 INDIRECT COST: n/a BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO AIRPORT: None SOURCE OF FUNDS: FAA, PFC Revenue
COST TO PFC: $3,434.75
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTH NEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
revised 7/09
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: 10/1109
Expiration Date: 9/30/10
Contract Purpose/Description: Noise Coordination — Part 150 Program
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/21/09 Agenda Deadline: 10/6/09
Total Dollar Value of Contract: $68,695.00
Budgeted? Yes
Grant: Yes - FAA
County Match: PFC Revenue
Estimated Ongoing Costs: n/a
(not included in dollar value above)
Date In
Airports Director
Risk Management
OtB./Purch%sing 61 / / �q
County Attorney
Comments:
CONTRACT COSTS
Current Year Portion: $68,695.00
Account Codes: pending account set up for 037-41
ADDITIONAL COSTS
For: .
CONTRACT REVIEW
Changes
Needed
Yes No
O O
utilities,
Reviewer
County Attorney
Date Out
09
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: URS Purchase Service Order No. 08/09-53
Re: PSA Agreement, Dated: 4-1-07 Resolution
Project Name: Noise Coordination - Part 150 Program
Description of Services:
Multiple of Direct Salaries
Lump Sum X
Days to Complete 365
(See Attached Exhibit A Scope of Services)
Reimbursable Expense
Fee this Service Order $ 68,695.00
Payment for Services shall be in their entirety as per PSO.
Prepared by: Recomme
Milford A. Reisert
Date: /- ? '- G y'
Accepted by:
i
Carlos Garcia
Date: 6 (�I 0
AiJG 3 1 2069
Date: 6f- C, —Oa
Approved by:
Date:
WADMINISTRATIVE ASSISTANTAAA-PEEEPTIONISTIPSO'08-C9`.PSO-08-09-53.DCC
EXHIBIT A
SCOPE OF SERVICES
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary for URS to assist the airport with duties
previously performed by the Airport Noise Program Coordinator, including certain homeowner
liaison tasks as described below.
The PSO associated with this Scope of Services will cover services for Fiscal Year 2010
(October 1, 2009 through September 30, 2010).
URS will provide staff on an as -needed basis to answer inquiries from and provide information
to the public, the media, the County, and the NIP Consultant Team, as appropriate. URS will act
as the liaison between the Homeowners and the County, and will attend the bi-monthly meeting
of the airport's Ad -Hoc Committee on Noise. URS will assist with the preparation of the Agenda
Package for the Ad -Hoc Committee meetings, in advance of these meetings. URS will also
prepare minutes of these Ad -Hoc Committee meetings.
URS will provide Homeowners with a telephone number, and monitor an answering machine
connected to the local phone number. URS will maintain contact with Homeowners in all phases
of the NIP to ensure homeowner satisfaction, answer questions, and assist in the resolution of
any issues that arise during the NIP.
URS will monitor the NIP Consultant Team during the Phase 6 and 7 construction periods, and
the Phase 8 design period if appropriate.
URS will attend some of the Measurement Visits, with the NIP Consultant Team and the
Contractor. If necessary, URS will verify with the Homeowner the product selection styles,
colors and finishes, the window grille configuration (if applicable), and the location of the air
condensing unit (if applicable). URS will follow up with Homeowners to assist in collecting this
information as needed.
URS will make frequent visits during construction to observe progress, ensure compliance with
contract requirements, and monitor Homeowner satisfaction.
URS will verify Homeowner satisfaction and document that the Homeowner has received their
warranty manuals. The manuals will list the length of workmanship and product warranties, and
the names and telephone numbers of whom to call should warranty service be required.
URS will attend some of the post -modification noise measurements, and review the final report
that documents acoustical improvements.
D:1Key West)Scopes and CosislExtension of Staff FYI O.doc August 2009
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