Item C09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/21/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Disadvantaged Business Enterprise
Implementation Services for the Key West and Marathon Airports.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration.
PREVIOUS RELEVANT BOCC ACTION: Approval of Federal Aviation Administration grants to fund this project, February
27, 2009, July 15, 2009, and September 9, 2009.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $107,300.00 INDIRECT COST: n/a BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO AIRPORT: $5,365.00 SOURCE OF FUNDS: FAA & Airports Operating
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
revised 7/09
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: 10/1/09
Expiration Date: 9/30/10
Contract Purpose/Description: DBE Implementation Services for the Key West and Marathon Airports.
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/21/09 Agenda Deadline: 10/6/09
Total Dollar Value of Contract: $107,300.00
Budgeted? Yes
Grant: Yes - FAA
County Match: Airport Operating
Estimated Ongoing Costs: n/a
(not included in dollar value above)
Airports Director
Risk Manacchahg�e►►me,, n
0.I�PuPin
9
County Attorney
Comments:
Date In
�41
I L� U f5 i1 L'J l5 I I �
SE 2 2009
CONTRACT COSTS
Current Year Portion: $107,300.00
Account Codes: 404-630144-GAKA137
404-630145-GAKA138
404-630147-GAKA140
ADDITIONAL COSTS
For: .
CONTRACT REVIEW
Changes
Needed
Yes No
utilities, janitorial, salaries, etc.)
Reviewer Date Out
County Attorney
F
PURCHASE / RVICE ORDER
11
FOR
MONROE COUNTY
To: URS Purchase Service Order No. 08/09-55
Re: PSA Agreement, Dated: 1-1-02 Resolution
Project Name: EYW / MTH — DBE Implementation Services
Description of Services:
(SEE ATTACHED SCOPE OF SERVICE)
Services are from 10/1/09 to 9/30/10
Multiple of Direct Salaries
Lump Sum X Reimbursable Expense
Days to Complete 365 Fee this Service Order $ 107,300.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
--Mi ford A. Reisert
Date: 9 —/ S o g
Accepted by:
Carlos Garcia
9
Date: C
Recommended by:
JT! \ I 1 p
Date:
Approved by:
Date:
0
ME OUNTY A ORN
RO D AST
-PEDRO J. M RCADO J
ASSISTANT COU TY ATTORNEY il
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IKE,
INDEPENDENT KOST ESTIMATES
P. O. Box 46681
St. Pete Beach
Florida 33741
September 28, 2009
Ms. Bevette Moore
Airport Operations
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
(727) 367-2910
Attached is my assessment of the consultant fees for the proposed DBE Support
Services for DBE Implementation Plan for Key West International Airport and Florida
Keys Marathon Airport. This estimate covers all tasks which are included in the scope
of services for this project.
The estimated consultant fee for the proposed project is $110,470.
1 am also attaching an invoice for $500 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future, please let me know.
Attachments
0 C T a 2 2009
Sincerely,
J%1k'=(lke) A. Cakarnis
Airport Engineer
September 28. 2009
KEY WEST INTERNATIONAL AIRPORT AND
FLORIDA KEYS MARATHON AIRPORT
DBE SUPPORT SERVICES FOR
DBE IMPLEMENTATION PLAN
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1. DBE Certification Support Services $ 19,700
2. DBE Outreach Support Services $ 12,980
3. DBE Program Monitoring and Compliance $ 44,680
4. Direct Costs $ 21,700
Sub -Total $ 99,060
URS Handling Fee (10%) $ 91910
URS* $ 11500
TOTAL $ 1 10,470
1. DBE Certification Support Services
9
Hours
Rate
C=
Project Manager
16 $
133
$ 2,128
DBE Coordinator
178
86
15,308
Admin. Assistant
42
54
2,268
TOTAL
$ 19,700
* Providing Project Data a
OCT -(2�200 i
Z . utst uutreacn auppvi L aci vn vz
Hours
Rate
cost
Project Manager
16 $
133 $
2,128
DBE Coordinator
96
86
8,256
Admin. Assistant
48
54
2,592
TOTAL
$ 12,980
3. DBE Program Monitoring and Compliance
Project Manager 268 $ 133 $ 35,644
DBE Coordinator 80 86
6,880
Admin. Assistant 40 54
2,160
TOTAL
$
44,680
4. Direct Costs
A Airline Tickets
Orlando - Key West 4 x $550
$
2,200
B. Lodging
4 nights x $175/night
$
700
C. Per Diem
8 days x $50/day
$
400
D. Local Telephone - 12 months x $125/month
$
1,500
E. Newsletter copying & distribution
3 newsletters x $500/newsletter
$
1,500
F. Miscellaneous - 12 months x $350/month
$
4,200
G. Internet Website Updating & Hosting
1) Website updating 40 hrs x $125/hr x 2
=$1 0,000
2) Hosting 12 months x $100/month
= 1200
Total
$
11,200
TOTAL DIRECT C - $ 21,700