Item C13BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/21/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of award of bid to Castle USA Corporation, for Wind Protection Improvements
(Shutters Phase II) for the Florida Keys Marathon Airport, and approval of contract with Castle USA Corporation, in the
amount of $23,313.91, for Window Protection Improvements for the Florida Keys Marathon Airport.
ITEM BACKGROUND: This project will be funded 75% by a sub grant from the State of Florida Division of Emergency
Management, and 25% by the County 304 fund.
PREVIOUS RELEVANT BOCC ACTION: Approval of federally funded sub grant agreement between Monroe County and
the State of Florida Division of Emergency Management, for the Florida Keys Marathon Airport Terminal Wind Retrofit
Project, July 16, 2008.
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATION: Approval
TOTAL COST: $29,313.91
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: 304 fund, $7,328.47
REVENUE PRODUCING: No
INDIRECT COST: n/a
BUDGETED: Yes
SOURCE OF FUNDS: State Emergency Management Grant & 304 fund
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
revised 7/09
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Castle USA Corp. Effective Date: Execution
Expiration Date: 180 days from NTP
Contract Purpose/Description: Window Protection Improvements for the Florida Keys Marathon Airport
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/21/09 Agenda Deadline: 10/6/09
CONTRACT COSTS
Total Dollar Value of Contract: $29,313.91 Current Year Portion: $29,313.91
Budgeted? Yes Account Codes: 403-63567-560620-GAM0901
Grant: Yes — StatB=Ernefgency Management
County Matc�f: 304 Fund i
- ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In
Needed
Yes No
Airports Director
10/ 2,/Cq
( )
RiskCManag ment
O.M.B./Purchasing
61—,12,a/
j0 /L/__Q 1
( )
County Attorney
Comments:
OCT - 2 2009
Reviewer
for B
� IQ�ct1VO` LILCAdc,
County Attorney
Date Out
9
September 25, 2009
Mr. James R. "Reggie" Paros
Airport Manager
Florida Keys Marathon Airport
9400 Overseas Highway
Marathon, Fl 33050
Reference: Wind Protection Improvements (Shutters Phase II)
Florida Keys Marathon Airport
Recommendation to Award and Contract Execution
Dear Mr. Paros,
The bid provided to URS Corporation on September 16, 2009 for the referenced project
has been reviewed and tabulated by URS Corp. (See attachment.)
Based on the bid proposal, URS recommend the low responsive Bidder Castle USA
Corporation in the amount of $ 29,313.91
Subject to the BOCC's concurrence in the bid documents requirements, it is
recommended that Castle USA Corporation be awarded the contract for the Wind
Protection Improvement at Florida Key Marathon Airport.
A draft of the award letter to the contractor is also included.
See attachments.
Sincerely,
URS Corporation
An estGutierre,E.
Project Manager
xc: Mil Reisert, P.E. URS Corporation
Project File
URS Corporation
7650 Corporate Center Drive, Suite 400
Miami, FL 33126-1220
Tel: 305.262.7466
Fax: 305.261.4017 F:\marathonLSHiTI MRS\recomtoaward.doc
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SECTION D
CONTRACT TO
Window Protection Improvements
Florida Keys Marathon Airport
THIS AGREEMENT made and entered into the day of 2U09
by and between C AS" C L r= 05AL (ZCV-, , Contractor,
and the Monroe County Board of Commissioners, Key West, Florida, Owner.
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out hereby agrees with
the Owner as follows:
That the Contractor, shall furnish all the materials, and perform all of the work in
the manner and form as provided by the following enumerated Instruction to
Bidders, Form of Proposal, General Provisions, Special Provisions, Technical
Specifications, Form of Contract, Form of Bond, Drawings and Addenda, which
are attached hereto and made a part hereof, as if fully contained herein, for the
construction of:
Window Protection Improvements
Florida Keys Marathon Airport
Monroe County, Florida
2. That the Contractor shall commence the work to be performed under this
agreement on a date to be specified in a written order of the Owner and shall
fully complete all work hereunder within one -hundred and eighty (180) calendar
days from the Notice -to -Proceed (Construction) as per Special Provision No. 2.
3. The Owner hereby agrees to pay to the Contractor for the faithful performance of
the agreement, subject to additions and deductions as provided in the
specifications or proposal in lawful money of the United States as follows: t
Approximately`(& I'llim4m 4AM 46 Dollars (awj ail
($ zli, 313`��1 �) in accordance with lump sum and unit prices set forth in the
proposal.
4. On or before the 15th day of each calendar month, the second party shall make
partial payment to the on the Contractor basis of a duly certified and approved
estimate of work performed during the preceding calendar month by the
Contractor, less ten percent (10%) of the amount of such estimate which is to be
M
retained by the Owner until all work has been performed strictly in accordance
with this agreement.
5. Upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills and other costs incurred by the Contractor in connection
with the construction of the work have been paid in full, final payment on account
of this agreement shall be made within twenty (20) days after the completion by
the Contractor of all work covered by this agreement and the acceptance of such
work by the Owner.
6. It is mutually agreed between the parties hereto that time is of the essence in this
contract and in the event the construction of the work is not completed within the
time herein specified, it is agreed that from the compensation otherwise to be
paid to the Contractor, the Owner may retain the amounts described in the
Liquidated Damages Section per day for each day thereafter, Sundays and
holidays included, that the work remains uncompleted, which sum shall represent
the actual damages which the Owner will have sustained per day by failure of the
Contractor to complete the work within the time stipulated and this sum is not a
penalty being the stipulated damages the Owner will have sustained in the event
of such default by the Contractor.
7. It is further mutually agreed between the parties hereto that if at any time after
the execution of this agreement and the surety bond hereto attached for its
faithful performance, the Owner shall deem the Surety or sureties upon such
bond to be unsatisfactory, or if, for any reason, such bond ceases to be adequate
to cover the performance of the work, the Contractor shall, at its expense within
five (5) days after the receipt of notice from the Owner so to do, furnish an
additional bond or bonds in such form and amount and with such surety or
sureties as shall be satisfactory to the Owner. In such event, no further payment
to the Contractor shall be deemed to be due under this agreement until such new
or additional security for the faithful performance of the work shall be furnished in
manner and form satisfactory to the Owner.
IN WITNESS WHEREOF the parties hereto have executed this agreement on the day
and date first 5bove written in two (2) counterparts, each of which shall, without proof or
accoun n f6r the other counterpart, be deemed an original contract.
(Contractor) (Monroe County Board of Commissioners)
By: tlu By:
Title:
President'
WITNESS:
11-7
Title:
WITNESS:
certify that L._j( k I LEI:�Iit1 wriubu i+airic as rr �_�'i%_ 14 r_I
signed to the foregoing instrument and who is known to me, acknowledged before me
on this day that being informed of the contents of the within instrument, he, in his
capacity as such, executed the same voluntarily on the date the same bears date.
Given under my hand and seal this 11'i day of:c'�7}(�'r"11_ �C'r 200�(.
KAIINA ROUSSEVA
s
NO" Public - State of Florida
Notary Public MY Comm. Expires Dec 3, 2012
COmmissior r 00 842705
Ber" Through Nai onai Notary Assn.
If 0 - - - — — Who is authorized by the corporation to execute this contract.
If
If
11
or
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