Item C14BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/21/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of award of bid to Class Act Cleaning Services, LLC, in the amount of $17,536.63
per month, as the most responsive low bidder, for janitorial services at the Key West International Airport. And approval for
Class Act to commence services on October 1, 2009, on a month to month basis, at the rate of $17,536.63 per month,
pending a contract for services.
ITEM BACKGROUND: Two lower bidders were not found responsive for reasons noted in the attached.
PREVIOUS RELEVANT BOCC ACTION: Approval to advertise a request for proposals for Janitorial Services 4/15109.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval
TOTAL COST: 17,536.63 per month INDIRECT COST: n/a BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO AIRPORT: 17,536.63 per month SOURCE OF FUNDS: Airport Operating Budget
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH NEAR. -
APPROVED BY: County Attorney n/a OMB/Purchasing n/a Risk Management n/a
DOCUMENTATION: Included X Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
revised 7/09
C
UNTY JoMONROE
KEY WESTFLORIDA 33040
(305)294-4641
To: Mayor & Board of County Commissioners
From: Peter Horton, Director of Airports
Date: 10/1 /09
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem Sylvia I Murphy, District 5
Kim Wigington, District 1
Heather Carruthers, District 3
Mario Di Gennaro, District 4
Re: Award of Bid — Janitorial Services — Key West International Airport
Airport staff has reviewed the bids for janitorial services, received in response to advertised
Request for Proposals.
XS Solutions, the lowest bidder, was not determined to be responsive as — They offered
staffing of only one person per 12 hour shift, with one `rover' to fill in as needed. This staff
level is not at all adequate to fulfill the requirements of the scope of work specified in the
contract documents. Also, this vendor has no previous airport cleaning experience.
American Sales & Management, the second lowest bidder was not determined to be
responsive as — Although not mandatory, a site -visit conducted by Airport Staff prior to the
bid, was offered to all prospective bidders. American Sales did not take advantage of this
opportunity, and bid the contract site unseen. Consequently, this bidder was not aware of
the number of bathrooms in the buildings, the type of flooring and its cleaning requirements,
the number of windows and doors, outside areas to be cleaned, or areas that require
janitorial staff to have a SIDA badge. KWIA Staff feels that this bid does not indicate the
amount, or quality of service to be provided. Proposed vendor staff level costs exceed the
monthly bid amount, and therefore is inadequate to cover cleaning supplies, equipment, or
unbudgeted expenses, etc.
Staff recommendation is to award bid to Class Act Cleaning, as the most responsive bidder
for Janitorial Services at the Key West International Airport. Class Act was providing
services for the original terminal building, and was asked to clean the new terminal building,
upon opening, on a month to month basis.
PJH/bev
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