Item C47BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 21, 2009
Bulk Item: Yes ® No ❑
Division: OMB
Department: Grant Management
Staff Contact Person: Lisa Tennyson 'r
AGENDA ITEM WORDING: Approval to apply to the State of Florida Department of
Emergency Management for the 2010 Pre -Disaster Mitigation Grant Program.
ITEM BACKGROUND: Habitat for Humanity, Fair Insurance Rates in Monroe (FIRM),
and Monroe County are working in collaboration to secure funding for citizens under
the FEMA Pre -Disaster Mitigation Grant Program. The program will reduce wind
insurance rates and assist our homeowners with installation of hurricane shutters
and various roof improvements. The grant will pay for 75% of the mitigation costs
for each home, which are estimated to range from $5,000 to $10,000. Each
participating homeowner will pay 25% of the costs -- meeting the grant match
requirement of 25%. Habitat for Humanity will manage the program once FEMA/DEM
has awarded the funding. The grant application is due December 4, 2009. A draft
response and an advertisement to solicit interested homeowners are attached.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
TOTAL COST: $1.5 million (approx j
COST TO COUNTY: $00
REVENUE PRODUCING: Yes ❑ No
BUDGETED: Yes ® No ❑
SOURCE OF FUNDS: Florida Dept of
Emergency Management
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTYJj OMB/PURCHASING ❑ RISK MANAGEMENT ❑
DOCUMENTATION: INCLUDED: ® NOT REQUIRED: ❑
DISPOSITION: AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
I Contract with: State of Florida, DEM Effective Date:
Expiration Date:
Contract Purpose/Description: Funding for hurricane mitigation for homeowners.
Contract Manager: Lisa Tennyson 4444 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for BOCC meeting on
enda Deadline: 10/06/10
CONTRACT COSTS
Total Dollar Value of Contract: $1.5 million Current Year Portion:
(approx.)
Budgeted? Yes X No Account Codes: - -
Grant: $1.5 million
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
Da n Needed
Division Director Yes[] No[�
Risk Man met Rai Yes❑ NoEf
O.M.B./Pur asiii9 w �' Yes❑ No
County Attorney �4� Yes❑ No®
Comments:
UMb corm Kevlsea 9/11/95 MCP #2
Revised 2/95
--XXXXXX
2010 Pre -Disaster Mitigation Program
Application Cycle is Open!
Deadline for Submission of Applications to the
State of Florida's Division of Emergency Management is
November 6, 2009, 4: 59 PM EST
Program Overview
The Pre -Disaster Mitigation (PDM) program is a nation wide competitive grant program that was
created to assist State and local governments, including Indian Tribe governments, with the
implementation of cost-effective hazard mitigation activities prior to disasters. The intent of this
program is to reduce overall risk to people and property, while also minimizing the cost of disaster
recovery.
For information about the PDM program, please go to the following web addresses:
http:/hvww.florid,idisaster,or, Mitication/PreDisaster/index.hon
http:Llwww.leina.gov/govemmenthrrant/I)dtu/index.slitm .
For additional information about the PDM program requirements, eligibility, and grants management
go to http:/,'www.feina.aovilibrary/yiewRecord.do?id=3649 and click on Resource File:
View/DownloadiPrint (pdf 1021K) link.
The deadline for submitting FY 2010 PDM grant applications to the State of Florida is Friday,
November 6, 2009 by 4:59 (EST). The State of Florida must review the applications and submit them
to FEMA on or before November 6, 2009. With a limited time -frame for submitting and reviewing
the applications, it is important that potential applicants work with the State prior to the actual
submission of the application.
If you are interested in participating in this year's PDM application cycle, please complete and
return via email the Notice of Intent to Participate form (see below) on or before June 30, 2009,
The completion and return of this form are necessary for the State can determine the
appropriate level of resources that will be needed to assist with the application. The Notice of Intent
to Participate forni can be found in the 2010 PDM Announcement.
Eligible Sub -Applicants:
The following entities are eligible to apply to the Applicant for assistance: State -level agencies
including State institutions (e.g., State hospital or university); Federally -recognized Indian tribal
governments; local governments, including State -recognized tribes, authorized tribal organizations,
and Alaska Native villages; public colleges and universities; and tribal colleges and universities.
Private non-profit (PNP) organizations and private colleges and universities are not eligible
Sub -Applicants; however, an eligible, relevant State agency or local governments may apply to
the Applicant as the Sub -Applicant for assistance to benefit the private entity.
Sub -applicants may request up to 10% of the funds requested for their mitigation project sub -
application for information dissemination activities (public awareness and education)
regarding cost-effective mitigation technologies. These activities may include marketing and
outreach (e.g., brochures, videos) and must relate directly to the project sub -application. Any
information dissemination activities should be identified as separate line items in the Cost.
Sub -applicants may include a maximum of 5% of the total funds requested (Federal and non -Federal
shares) for their project sub -application for management costs to support the project. Sub -applicant
cost activities must be consistent with the Office of Management and Budget Circular A-87.
Electronic Submissions
Applicants MUST use the electronic grants (eGrants) management system to submit PDM grant
applications. Only PDM-C grant applications submitted through the eGrants system will be accepted
by FEMA. In order to log on to the eGrants system, please go to
littps:!/portal.fema.lrov/famsVu/dyLiamic/index.html . Click on the New User button. Enter the
information the system is requesting. Once the registration form is completed the System is going to
ask you for an Access Code. At this time you should enter 512. Please email me once you have
completed your registration so that I can give you access to create an application. If your
community's delegation of signature authority will require that someone other than the preparer of
the application sign off on it, please be aware that you will need to create a separate registration for
that person.
If you have any questions regarding this information or the Pre -Disaster Mitigation Program, please
contact Quinton Williams at quinton.williams((uem.ni0lorida.coni or
(850) 487-1584.
2010 Pre -Disaster Mitigation Grant Program
Notice of Intent to Participate
Projects
Sub -Grantee Name Monroe County
Type of Sub -Grantee Local Government — County
Point of Contact
Name Lisa Tennyson, Grants Coordinator
Phone 305-292-4444
Address 1100 Simonton Street, Key West Florida 33040
Email tennyson-lisa(a�monroecounty-fl.gov
Registered in e-Grants
Do you have authority to sign off on contracts?
If not, who is the authorized to sign contracts?
Are they registered in e-Grants?
Project Name: Wind Mitigation of Commercial and Residential Properties
Project Type Wind Mitigation (Wind, Drainage, etc,)
Scope of Work: Partner with Habitat for Humanity to provide up to 400 homes and
businesses with wind mitigation audits, recommending improvements including
additional nailing of roof material, gable end bracing, roofing improvements and shutter
installation. Provide a contractor to implement up to five specific audit
recommendations:
1. Shutter with Miami -Dade Co. approved shutter systems;
2. Install gable -end bracing;
3. Install corner hurricane strapping;
4. Install attic gable end bracing where appropriate;
5. Additional nailing of metal roofs at corners and edges.
Additionally, provide educational material for marketing and outreach to building owners
and renters designed to increase the number of mitigated structures and ensure proper
installation and deployment of shutter systems in Monroe County.
Project Cost: Estimated $1 500 000, but a smaller award will still provide a positive
benefit to cost ratio well over 1.0.
Timetable for Project Completion: 24 months
Is the Project currently listed in the community's Local Mitigation Strategy: No, but we
will asked to be ranked prior to the grant submission
2010 PDM Application Cycle Schedule
Date
Activities
June 15th
Notice of Intent (NOI) to participate sent to potential sub -applicants via
email informing them of open application cycle.
June 30th
NOI due to State
July 17th
State reviews applications for eligibility and informs sub -applicant on how
to proceed. (Application check list available)
September 4th
First (1st) submission of application/BCA./Environmental for technical
review. Notes Finance & Accounting ofsubmission of applications by November 16.
September 25th
Review outcomes sent to sub -applicant for corrections.
October 9th
Second (2nd) submission of applicationBCA/Environmental for technical
review. Second notification to Finance & Accounting.
October 23
State completes reviews and notifies sub -applicants of any necessary
corrections.
November 6
Sub -applications due in e grants systemto State by close of business.
November 6
Notification to Finance & Accounting.
November 13
PDM application complete and ready for submission. Final notification to
Finance & Accounting
November 16
Coordinate with Finance & Accounting for submission of State's application
to FEMA.
December 4
FEMA's application cycle ends. (State's deadline)
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Mitigation -Pie-Disaster Mitigation Program
Organization
About the Division
Program Overview
Directors orrice
The 2010 Pre -Disaster Mitigation Program Application Cycle is Now Open.
Finance and Administration
Deadline for Submission of Applications to the State of Florida's Division of
Emergency Management is November 6, 2009, 4:59 PM EST.
Preoarednem
The Pre -Disaster PDM
Mitigation g (PDM) is a nation wide competitive grant program that was created
R esm
to assist State and local govemments, including Indian Tribe governments, with the Implementation of
Recovery
cost-effective hazard mitigation activities prior to disasters. The intent of this program is to reduce overall
risk to people and property, while also minimizing the cost of disaster recovery.
M;Hoation
For Information about the PDM program, please go to the Following web address:
Mitigation Sections
hito://www.Tema.gov/governmeWarant/odm/index,shtm. For additional information about the PDM
program requirements, eligibility, and grants management go to
Hazard Mitlaatign Grant
httn•//titi w fema goy/Iibnry/viewRecord do?Id 3649 and click on the Resource File: View/Download/Print
r r m
(pdf 1021K) link,
RepetitiveI" Claims
The deadline for submitting FY 2010 PDM grant applications to the State of Florida is Fnday, November 6,
Proaram
Flood Mitigation Assistance
2009 by 4:59 (EST). The State of Florida must review the applications and submit them to FEMA on or
PP gram
before December 4, 2009. with a limited time -frame for submitting and reviewing the applications, it Is
National Flood Insurance
important that potential applicants work with the State prior to the actual submission of the application.
Program
Please see 2010 PDM Announcement and Aguilcation Cycle Schedule.
Local Mitigation Straleov
If you are interested in participating in this year's PDM application cycle, please complete and return via
State Mitioation Straleav
email the attached Notice of Intent to Participate form on or before June 30, 2009. The Notice of Intent to
Residential Constwolon
Participate form can be found in the 2010 PDM Announcement. The completion and return of this form are
Mitigation Program
necessary for the State to determine the appropriate level of resources that will be needed to assist with
Pre Disaster Mitigation Grant
the application, Please Forward the Notices to Quinton Williams at gWnton.williams0em myflorida com.
P>M
Eligible Applicants
Severe Reoeli ive Loss
Program
Only the State emergency management agencies or a similar office ( i.e., the office that has emergency
management responsibility) of the State, the District of Columbia, the U.S. Virgin Islands, the
Customer Service Hotline
Commonwealth of Puerto RICO, Guam, American Samoa, and the Commonwealth of the Northem Mariana
Islands, as well as Federally -recognized Indian tribal governments are eligible to apply to FEMA for
(850)487 2083
assistance as Applicants under this program. Each State, Territory, or tribal government shall designate
one Agency to serve as the Applicant for this program. Each Applicant may submit an unlimited amount of
Resources
sub -applications for eligible planning/project activities that the Applicant has reviewed and approved In e
Grants.
MlHgation Publications
Eligible Sub -Applicants:
Mltkjatton LinksOEM Library
The following entitles are eligible to apply to the Applicant for assistance: State -level agencies Including
State institutions (i.e., State hospital or university); Federally -recognized Indian tribal governments; local
Disasters
governments, including State -recognized tribes, authorized tribal organizations, and Alaska Native
villages; public colleges and universities; and tribal colleges and universities. Private non-profit (PNIP)
Previous Disasters
organizations and private colleges and universities are not eligible Sub -Applicants; however,
an eligible, relevant State agency or local governments may apply to the Applicant as the Sub -
Applicant for assistance to benefit the private entity.
Sub -applicants may request up to 10% of the funds requested for their mitigation project sub -application
for information dissemination activities (public awareness and education) regarding cost-effective
mitigation technologies. These activities may include marketing and outreach (i.e., brochures, videos) and
must relate directly to the project sub -application. Any information dissemination activities should be
Identified as separate line items in the Cast.
Sub -applicants may include a maximum OF 5% of the total funds requested (Federal and non -Federal
shares) for their project sub -application for management costs to support the project. Sub -applicant cost
activities must be consistent with the Office of Management and Budget Circular A-87,
Eligible Activities
Proposed hazard mitigation projects must primarily focus on natural hazards but also may address
hazards caused by manmade forces. Funding Is restricted to a maximum of $3 million Federal share per
project sub -application. The Federal share will cover 75% of the project cost. Sub -applicants are required
to provide the remaining 250/4 in matching funds. All project submissions must have a Benefit Cost
Analysis of 1 or greater.
http://www.floridadisaster.org/MitigationiPreDisaster/index.htm 10/6/2009
FloridaDisaster.org - Mitigation - Pre -Disaster Mitigation Program Page 2 of 4
The following are examples of eligible mitigation projects:
Voluntary acquisition of real property (i.e., structures and land, where necessary) for conversion to
open space In perpetuity.
Relocation of public or private structures;
Elevation of existing public or private structures to avoid coastal or riverine flooding;
Structural retrofitting and non-structural retrofitting (i.e., storm shutters, hurricane clips, bracing
systems) of existing public or private structures to meet or exceed applicable building codes relative
to hazard mitigation (select from the 205 series in the Mitigation Activity section In a Grants);
Construction of safe rooms (tornado and severe wind shelters) for public and private structures that
meet the FEMA construction criteria in FEMA 320 "Taking Shelter from the Storm" and FEMA 361
"Design and Construction Guidance for Community Shelters;
Hydrologic and Hydraulic studies/analyses, engineering studies, and drainage studies for the
purpose of project design and feasibility determination;
Vegetation management for natural dune restoration, wildfire or snow avalanche;
Protective measures for utilities (i.e., electric and gas); water and sanitary sewer systems and/or
Infrastructure (i,e., roads and bridges)
Storm water management projects (i.e., culverts, retention basins) to reduce or eliminate long-term
risk from flood hazards (select from the 403 series in the Mitigation Activity; and
Localized flood control projects, such as certain ring levees, bank stabilization, and floodwall
systems that are designed specifically to protect critical facilities (defined as Hazardous Materials
Facilities, Emergency Operation Centers, Power Facilities, Water Facilities, Sewer and wastewater
Treatment Facilities, Communications Facilities, Emergency Medical Care Facilities, Fire Protection,
and Emergency Facilities) and that do not constitute a section of a larger flood control system
(select 404.1, Localized Flood Control System to Protect Critical Facility).
Any of the above mitigation projects for a critical facility, as defined above, may include the purchase of a
generator or related equipment purchases (i.e., generator hook-ups) as a functional portion to the larger
eligible mitigation project sub -application, as long as the generator or related equipment purchase directly
relates to the hazard(s) that threatens the critical facility.
In -Eligible Project Activities
The following project activities are not eligible for the PDM grant program:
Major flood control and/or erosion projects such as the construction or repair of dikes, levees,
floodwalls, seawalls, groins, jetties, breakwaters, dams, waterway channelization, and beach
nourishment or re -nourishment;
Water quality infrastructure projects
Projects that address ecological or agricultural issues related to land or forest management (i.e.,
insects, diseases, weather -related damages, Infestations);
Warning and alert notification systems (i.e., NOAA weather radios);
Any phase or part of a project that is dependent on another phase or part that is not included in the
project sub -application to be effective and/or feasible;
Studies that do not result In a project (i.e., engineering designs, feasibility studies, flood studies, or
drainage studies that are not integral to the proposed project);
Flood studies or flood mapping (i.e., general hydrologic and hydraulic studies/analyses not integral
or necessary for project design or feasibility determination);
Dry flood proofing of residential structures;
Generators and related equipment (Le., generator hook-ups) for non -critical facilities;
Generators and related equipment (i.e., generator hook-ups) for critical facilities that are not part of
a larger eligible mitigation project sub -application and is not directly related to the hazard(s) that
threaten that critical;
Any mitigation activities involving demolishing an existing structure (i.e., commercial or residential
building) and building a new structure (i.e., demolition/rebuild) in floodplains;
Projects that solely address a manmade hazard;
Response and communication equipment;
Projects that solely address maintenance or repairs of existing structures, facilities, or infrastructure
(i.e., dredging, debris removal, and dam repair/reliabilitation);
Localized flood control projects that do not protect a critical facility;
Localized flood control projects that constitute a section of a larger flood control system;
Any project for which another Federal agency has primary authority
Electronic Submissions
Applicants MUST use the electronic grants (eGrants) management system to submit PDM grant
applications. Only PDM-C grant applications submitted through the eGrants system will be accepted by
FEMA. In order to log on to the eGrants system, please go to
gttas�//ogftal,fema.ciovlfamsVu/dynamic/index html. Click on the New User button. Enter the
information the system is requesting. Once the registration form is completed the System is going to ask
you for an Access Code, At this time you should enter 512. Please email the Division once you have
completed your registration so that you can be granted access to create an application. If your
communities delegation of signature authority will require that someone other than the preparer of the
application sign off on it, please be aware that you will need to create a separate registration for that
person.
Application Assistance
In order to help sub -applicants with applications below are items that will help with completing the Pre -
Disaster Mitigation application in eGrants:
http://www,floridadisaster.org/Mitigation/PreDisaster/index.htm 10/6/2009
FloridaDisaster.org - Mitigation - Pre -Disaster Mitigation Program Page 3 of 4
Scope of Work
The purpose of the scope of work in the PDM is to describe what needs to done to mitigate a problem as a
result of a hazard. It describes the methodology for implementing the mitigation activity. The scope of
work should define the mitigation activity. A good scope of work is clear and concise. The scope of work
should not be confused with the problem description. The hazard information and scope of work sections
require a detailed explanation of the history of the problem and existing conditions in addition to the
proposed solution to address the problem. Refer to the Florida Greenbook for the complete project
description and scope of work examples.
Sample scopes of work:
"The following scopes of work are examples only. The intent is not imply or
endorse a specific product for use. Please make the necessary revisions
applicable to your specific project."
Wind Retrofit Project
The proposed project is to protect the Name of Facility in Any Town, Florida from damages during high
wind events. The proposed wind retrofit project will consist of installing a steel roll -down shutter system
to cover all exterior openings. The shutter system will be designed to withstand wind speeds up to 140
mph and to meet the Florida Building Code or Miami -Dade Code ( specify which code ),
Acquisition and Demolition
The proposed project is to acquire and demolish one residential structure located at 123 Mockingbird
Lane , Any Town; Florida that suffers repeated damage from floods. The land will be converted to open
space.
Elevation
The Citizen residence, located in Any Town, Florida , experiences frequent and significant flooding during a
100-year storm event. The structure is significantly below the SFE of 11 ft. The proposed elevation project
will eliminate damage to the structure due to a 100-year storm event. The proposed project is to elevate
the structure FFE from 6 ft. to 13 ft., which is 2 ft. above the base flood elevation.
Small-scale Drainage Improvement
The proposed project is to reduce flooding in the Friendly Neighborhood In Any Town, Florida . During rain
events the homes and building experience run-off flooding. The proposed project is to construct a 1-acre
stormwater retention pond, re -shape an existing diversion ditch, construct swales and Install French
drains. The proposed project will prevent this type of flooding from affecting 30 homes and 1 school. (will
vary considerably from sample SOWS)
Budget/Timelines
The budget section requires that you provide detailed costs for the project. These costs should Include but
are not limited to materials, labor and any associated fees. All sub -grantees are eligible for a 5%
administrative fee. However, It must be shown separately In the line item budget.
The project timeline section requires that the sub -grantee identify all project milestones and associated
Lime of completeness for each milestone.
Budget! Timelines — Sample
Fnuding Summary:
Federal Share: $ 84.213.93 (750/*)
Local Share: $ 26.072,00 2C, 5°!0)
Total Project Cost
$112,285,93 (200%)
Lure item budget:
Total Project
Federal
Non -Federal
Cost
Share
Share
Material: $ 77.437.93
$ 58,078 27
$ 19,359.66
Labor: $ 26,927.00
$ 20,195.07
$ 6,731.93
Fees $ 7.921.00
$ 5.94059
$ 1,970,41
Tota4 $112,285,93
$ 34,213.93
$ 28,072.00
http://www.floridadisaster.org/Mitigation/PreDisaster/index.htm 10/6/2009
FloridaDisaster.org - Mitigation - Pre -Disaster Mitigation Program Page 4 of 4
Schedule of work:
Formal RFP for contract to design and install shutter system -process to select the winning bid: 4 Months
Secure contract for Engineer/Architect to Inspect the building: 3 Months
Schedule inspection and obtain the report: 2 Month
Secure contract for Services to purchase and install Shutters: 3 Months
=r—
Installation of shutters and operating mechanisms: 4 Months
Close out and final inspection: 2 Months
Total: 18 Months
Environmental Review
Several sections of the application are designed to provide the necessary background for the
environmental review, including a detailed description, scope of work, budget, maps, photographs, and
consideration of alternatives.
Documentation Checklist
For additional help in completing the PDM application, please go to Forms, and on the page under the
heading of Application Completeness Checklist there is the sample of the Joint Hazard Mitigation
Grant Program and Flood Mitigation Assistance checklist. This checklist should prove to be helpful in
understanding and compiling some of the Information that Is required In the PDM application. This is only
to be used a tool to assist in the development of the PDM application. All PDM applications will be
evaluated on the Information that is required in the PDM application.
Submission Deadline
The deadline for submitting FY 2010 PDM grant applications to the State of Florida is Friday, November
6, 2009 by 4:59 (EST) . The State of Florida must review the applications and submit them to FEMA on
or before December 4, 2009. If your application is received by the State before the State's deadline,
technical assistance can be provided. Once the application period closes, all applications will be treated as
submissions for a competitive award and only be reviewed for eligibility verification.
If you require assistance in completing the Benefit Cost Analysis or have any technical questions regarding
the application, please contact latifu Jinadu at lat�jinadu9bem.myflorida.com or (850) 922-0602. For
questions regarding the Environmental section of the application, please contact Kaydiann Campbell at
kaydiann.camnbell2pm myflorida.com or (850) 487-2053.
Contact
Quinton Williams
qwnton.williams@em,mvflorida.com
850.487-1584
Updated:
June 16, 2009 14:36
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http://www.floridadisaster.org/MitigatioDJPreDisaster/index.htm 10/6/2009
EXECUTIVE SUMMARY
_s_
TO: George Nugent, Mayor, Monroe County
FROM: Annalise Mannix, P.E., Fair Insurance Rates in Monroe
CC: FIRM Board
Habitat for Humanity Key West and Lower Keys
DATE: October 6, 2009
RE: State of Florida Division of Emergency Management/PDM Grant
Funding for the Residential Hurricane Shutters — Monroe County
Project
ACTION STATEMENT: Resolution authorizing the application for a State of Florida
Division of Emergency Management Pre Disaster Mitigation Grant for installation of
wind mitigation measures in the amount of $1,123,688 with a local (resident owner)
match of $$374,562. for a total project cost of $1,498,250
MISSION
The mission of Monroe County is to provide outstanding public service responsive to the
needs of our citizens, our unique community, and our environment. This project
provides support of the mission in meeting the needs of those citizens as of yet
unprotected from wind storms. It also meets the needs of the community by causing no
cost to the taxpayers. T
BACKGROUND:
Mitigation is one of the cornerstones of emergency management. Its goal is to lessen
the impact that disasters have on people's lives and property.
This Pre Disaster Mitigation Grant Program (PDA) is administered by the Federal
Emergency Management Agency (FEMA) and the Florida Division of Emergency
Management (DEM).
Wind storms at high rates of speed cause substantial damage to individual homes,
causing economic hardship to citizens, possible lower tax values, and use of FEMA
disaster funding. In addition, the entire county is affected by higher windstorm rates if
everyone in the county is not substantially protected by mitigation devices. Fair
Insurance Rates in Monroe (FIRM) and Habitat for Humanity Key West and the Lower
Keys would like to assist the citizens of Monroe by promoting mitigation systems and
seeking funding to assist people in installing wind mitigation devices in their homes.
The PDM program only allows grant application by government agencies and allows
sub -granting to other non-profit agencies. This project proposes to have Monroe
County assist in obtaining federal finding of the75% of the project and sub -granting it to
H Humanity Key West and the Lower Keys for implementation.
PURPOSE & JUSTIFICATION:
This application is in draft form. If authorized by the County Commission, actually
homeowners information will be input into a benefit to cost analysis program to ensure
the applicants meet the FEMA requirements
Problem Description and Proposed Solution
The homes are primary residences located in Monroe County Florida. A detailed map,
showing the location of the sites will be attached. The buildings are in an area in which
similar structures have sustained wind damage from several hurricanes and tropical
storms due to its close proximity to the Atlantic and Gulf coast. A list of these windstorm
events along with damage costs associated with each event, is attached.
This project proposes to reduce future wind damage at each structure by installing
shutters and other mitigation techniques to prevent contents damage, window damage
and structural damage as well as functional downtime caused by damage.
A detailed description of each home will be included, including: foundation type (e.g.
slab -on -grade, crawl space, piles), roof type (e.g. hip roof on plywood with v-crimp
roofing, gable roof with asphalt shingles on plywood supported by timber trusses, etc),
construction type (e.g. engineered or non -engineered wood frame, masonry,
manufactured), square footage, age, building construction codes and standards (if any),
value of structure, condition, number of stories, etc.
A list of the damages that have occurred to the home for various high -wind events and
the costs associated with those damages will be attached, including a history of
insurance claims made for each property if possible.
Scope of Work
The proposed shutter project will consist of wind retrofitting of up to 135 residential
structures including a shutter system covering every opening or glazed opening on the
residential structure, and one or more of the following mitigation features: installation of
fasteners every 4-6 inches at the edge of v-crimp metal roofing; installation of gable end
bracing; and installation of hurricane strapping at building corners.
The system to be installed will be determined by a Florida licensed Professional
Engineer who will perform the appropriate calculations and plans for submittal to the
building departments. All work will be designed to withstand positive and negative wind
pressures associated with wind speeds up to 150 MPH 3-second gust wind load in
exposure category C as a partially enclosed structure.
The shutter system will be Florida Building Code approved storm panels for accessible
windows and doors. One exit door accessible from the interior shall be installed. The
shutter system for this will vary depending upon the exit door; if it opens into the home
or is a sliding door an accordion system will be used, if the door opens out a manual
steel roll up shutter will be installed. If a second or third floor window is not readily
accessible accordion shutters will be used for those windows to ensure shutters are
used in all wind events.
The gable end reinforcement will consist of installation of 2x4 members at
approximately a 30 degree angle to the existing trusses.
The V-crimp roofing mitigation will consist of fasteners installed 6-inches on center
within 3-inches of the edge of the roof and 4-inches on center at the corners.
Corner fastening will be designed individually but will be galvanized or stainless steel
straps manufactured for this purpose and Florida Building Code approved.
An engineering analysis of each structure selected will indicate that adding the shutter
system will reduce structural wind damages from a Category 2 Hurricane (wind speed
range 96-110) by 80 percent and provide partial protection from Category 3, 4 and
some Category 5 storm events. The analysis will also confirm that the building
elements around the windows can withstand the forces transferred from the shutter
system to the building.) Refer to the attached sample design calculations for additional
details.
Additional program work will include a public awareness campaign promoting the
installation and use of hurricane shutters and other mitigation devices through various
media outlets including radio, newspapers, handouts, and television.
The time schedule for implementation of the grant program is attached.
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OPTIONS:
Apply for the competitive grant and possibly enjoy a successful result.
Do apply for the grant.
FINANCIAL IMPACT:
U-1F
HIM
The total project cost for this program will be $1,498,250. Under the FEMA/Division of
Emergency Management grant program the local match, which will be collected from
homeowners prior to installation of shutters, will be 25% ($374,562.). There will be no
unfunded cost to the County. Any time spent coordinating and ensuring the grant is
successfully completed will be funded by the grant and local match. The project cost
schedule is below:
Scope of Work
Unit
Cost
Total Cost
Sub grantee management costs (Monroe County) - manage grant, technical monitoring, and
auditing
1
75,000
75000
Public awareness campaign, educational material, grantee meeting with applicants
1
20,000
20000
Inspect, measure, wind modeling and develop engineering/permitting installation plans 3 sets
135
750
101250
Install Hurricane Shutters as directed
135
7500
1012500
Install metal roof screws in V-crimp roofing as directed
100
600
60000
Install gable end bracing as needed
60
950
57000
Install comer strapping as needed
45
550
24750
Building permitting
135
390
52650
Engineer inspection
135
210
28350
25% cash match collection/reporting
135
50
6750
Management costs (reporting, bidding, of work)
1
60,000
60000
1,498,250,00
Sample Benefit Cost Analysis
2 story 1600sf residence
Property appraiser appraisal $250,000
30 year life
5 storm events cat 1 or above
Damage estimate over 30 years: $30,000
Wind mitigation cast $7,500
B/C Ratio: $30,000/$7500=4.0
RECOMMENDATION:
Approve the application of this grant
PDM Planning Application
To facilitate eGrants online Application
*Application Title: Residential Hurricane Shutters — Monroe County
*Sub -Grant Applicant: Monroe County, FL
*Application Number:
*Application Year: 2009
*Grant Type: PDM Competitive Grant Application
*Address: 1100 Simonton Street, Key West, FL 33040
_ __ - �� Applicant Information
* Name of Applicant
Monroe County, FL
* State
Florida
Congressional District
18
*Type of Applicant
Legal status, function, and
facilities owned: -
State Tax Number:
Federal Tax Number:
Other type name:
Federal Employer Identification Number (EIN). If Indian Tribe,
this `is`Tribal Identification Number.
What is your DUNSNumber?
* Are you the application preparer?
*Is the application preparer the Point of Contact?
No
*Is application subject to review by Executive Order12372
Process?
Is the applicant delinquent on any Federal debt?
Explanation:
Community:
*Is this a small, impoverished community?
No
Page 1 of 15
PDM Planning Application
--
Confact fnformat�on
Point of Contact tnformat�on
Title
MS.
*First Name
Lisa
Middle Initial
*Last Name
Tennyson
Title
Grants Administrator
*Agency/Organization
Monroe County
*Address 1
1100 Simonton Street
Address 2
*City
Key West
*State :
FL
*ZIP
33040
*Phone
305 292-4444
Fax
305 292 4515
*Email
tennyson-lisa@monroecounty-fl.gov
Alternate Point of Contactlnforrriation=�7,7
Title
i MS.
First Name
Susan
Middle Initial
K.
Last Name
Miller
Title
Operations Director
Agency/Organization
Habitat for Humanity of Key West & Lower FL Keys
Address 1
402 Appelrouth Ln., Ste 3
Address 2
City
Key West
State
FL
ZIP
33040
Phone:
305 294-9006
Fax ,
Email
opsdirector@habitatlowerkeys.org
Page 2 of 15
PDM Planning Application
*Commumty Informat�ort
Please provide the name of each community that will ~benefit from this mitigation activity.
N
State
County Community
CID CRS CRS State
Legislative Congressional
US
Code Name
Number Community Rating
District
District
FL
Key West
Y
T8
FL
12087 Unincorporated MC
Y
18
FL
Marathon
Y
18
FL
Islmorada
Y
18
FL
Layton
Y
18
FL
Key Colony Beach
Y
18
,� Mittigatwn Plan Information
*Does your community have a current FEMA approved multi -hazard Y
mitigation plan?
*What is the name of the plan? Monroe County Hazard Mitigation Plan
*What is the type of plan? Hazard Mitigation (including flood)
*When was the current multi -hazard mitigation plan approved
by FEMA?
If your community does not have a current FEMA approved multi -hazard mitigation plan please answer the
following.
Do you have any other mitigation plans adopted in your community? No
If Yes, please provide the following information.
Plan Name Plan Type Attachment
If you would like to make any comments, please enter them below:
Page 3 of 15
PDM Planning Application
Ha TY
� xa rd p3e
Identify the source(s) of hazards speck to the geographic area to be addressed in the plan.
Hazards S of Hazard
Wind
If you would like to make any comments, please enter them below.
- "Scope of Work _
*Describe the plan development process. (If updating an existing plan, please indicate here.)
The proposed shutter project will consist of wind retrofitting of up to 135 residential structures including a shutter
system covering every opening or glazed opening on the residential structure, and one or more of the following
mitigation features: installation of fasteners every 4-6 inches at the edge of v-crimp metal roofing; installation of gable
end bracing; and installation of hurricane strapping at building corners.
The system to be installed will be determined by a Florida licensed Professional Engineer who will perform the
appropriate calculations and plans for submittal to the building departments. All work will be designed to withstand
positive and negative wind pressures associated with wind speeds up to 150 MPH 3-second gust wind load in
exposure category C as a partially enclosed structure.
The shutter system will be Florida Building Code approved storm panels for accessible windows and doors. One exit
door accessible from the interior shall be installed. The shutter system for this will vary depending upon the exit door;
if it opens into the home or is a sliding"door an accordion system will be used, if the door opens out a manual steel roll
up shutter will be installed. If a second or third floor window is not readily accessible accordion shutters will be used
for those windows to ensure shutters are used in all wind events.
The gable end reinforcement will consist of installation of 2x4 members at approximately a 30 degree angle to the
existing trusses.
The V-crimp roofing mitigation will consist of fasteners installed 6-inches on center within 3-inches of the edge of the
roof and 4-inches on center at the corners.
Corner fastening will be designed individually but will be galvanized or stainless steel straps manufactured for this
purpose and Florida Building Code approved.
An engineering analysis of each structure selected will indicate that adding the shutter system will reduce structural
wind damages from a Category 2 Hurricane (wind speed range 96-110) by 80 percent and provide partial protection
from Category 3, 4 and some Category 5 storm events. The analysis will also confirm that the building elements
around the windows can withstand the forces transferred from the shutter system to the building.) Refer to the
attached sample design calculations for additional details.
Additional program work will include a public awareness campaign promoting the installation and use of hurricane
shutters and other mitigation devices through various media outlets including radio, newspapers, handouts, and
television.
If you would like to make any comments, please enter them below.
Page 4 of 15
PDM Planning Application
�
Work Schedcile
Phase
Total Phase Duration
Sub Grantee and sub -sub grantee
month 1-2
meetings
Bidding of construction and
month 2-6
engineering work
= r-
Public Awareness campaign
month 4-8
engineering and grantee meetings
month 7-16
Building permitting
month 10-17
Construction
month 11-19
Building Dept Inspection
month12-20
Engineering Inspection and
month 13-21
approval
Contractor Invoicing
month 14-22
Project Management
Month 1-28
Estimate the duration for all phases
If you would like to make any comments, please enter them below.
Please see attached schedule
Page 6 of 15
PDM Planning Application
- -
'Cost Estimate _
Grant Sub -Grant
Unit
_
Unit of
Unit Cost
Cost
Item Name
Budget Budget .
Quantity Measure
($)
Estimate ($)
Class Class
Sub grantee rnanagernent costs
1
ea
$75,000.00
$75,000.00
Public aw,_I -rr S campa!gn,
1
ea
$20,000.00
$20;000.00
it pect, r eas re, vAiind mode`ing and deers lcp
135
ea
$750.00
$101,250.00
engineering
In�zt =i = ir,zc �,� r�,t is r i tc:,
135
ea
$7,500.00
$1,012,500.00
Instalf met-} roof Crews
100
ea
$600.00
$60,000.00
to tafl-gabie end, oracing60
ea
$950.00
$57,000.00
instaff Corner strapping
45
ea
$550.00
$24,750.00
Building permi¢ting � 4
135
ea
$390.00
$52,650.00
Engineer in-sp ctfar:
135
ea
$210.00
$28,350.00
25% cash r-naV; h fl(A; ec ion/vepof 3=ig
135
ea
Man, .e; — rco-- �
1
ea
.
T otal Cost Estimate s
y a, chmg funds
f
Source Agency Name oFunding Type Amount ($)
Source Agency
Property Owners Cash $374,562.00
*Grand Total $1 498 250 �0
If you would like to make any comments, please enter them below.
Please see attached cost estimate
Page 6 of 15
PDM Planning Application
. _, *Evaluation In#orrnat�on {Part 2,of 4)._
*Describe the desired Outcome and methodology of the mitigation activity in terms of mitigation Objectives to be
achieved.
Problem Description and Proposed Solution
The homes are primary residences located in Monroe County Florida. A detailed map, showing the location of the
sites will be attached. The buildings are in an area in which similar structures have sustained wind damage from
Page 7 of 15
PDM Planning Application
several hurricanes and tropical storms due to its close proximity to the Atlantic and Gulf coast. A list of these
windstorm events along with damage costs associated with each event, is attached.
This project proposes to reduce future wind damage at each structure by installing shutters and other mitigation
techniques to prevent contents damage, window damage and structural damage as well as functional downtime
caused by damage.
A detailed description of each home will be included, including: foundation type (e.g. slab -on -grade, crawl space,
piles), roof type (e.g. hip roof on plywood with v-crimp roofing, gable roof with asphalt shingles on plywood supported
by timber trusses, etc), construction type (e.g. engineered or non -engineered wood frame, masonry, manufactured),
square footage, age, building construction codes and standards (if any), value of structure, condition, number of
stories, etc.
A list of the damages that have occurred to the home for various high -wind events and the costs associated with those
damages will be attached, including a history of insurance claims made for each property if possible.
*Describe performance expectations and timeline for interim milestones and overall completion of mitigation activity.
Please see attached schedule and timeline. The project will protect homes for 30 years. The project milestones will be
communty education, engineering design, construction incpection, grant closeout.
*Describe the: staff and resources needed to implement this mitigation activity and applicant's ability to provide these
resources.
The Sub-aplicat will require a part time or contract staff member to perforrre contract management and sub contracting
to Habitat for Humanity of Key West and the Lower Keys. The sub -sub grantee will require one part time staff member
for 2 years. Habitat for Humanity of Key West and the Lower Keys will bid contractors and engineers to perform the
work in one phase. The agency has implemented a similar project in Monroe County in 2004. The agency is well
equiped to manage this grant.
*Describe how this mitigation activity will incorporate State, Tribal, private, or local Community' involvement to enhance
its outcome through partnership.
This partner ship will be the first multi agency PDM grant awarded in our county. This project and the associated
partnership is a goal of the MC Hazard Mitigation Planning Committee.
r K
Evallua ion Informa�on (Part 3 of 4}
*Describe how your community uses incentives to encourage mitigation (e.g., tax credits; building codes, waiver of
building permit fee, FEMA-approved mitigation plan in place). .
Monroe County waives all building permit fees for hurricane shutters.
*Describe any outreach activities that are planned relative to this mitigation activity (e.g., signs, press releases,
success stories, developing package to share with other communities, losses avoided analysis).
,Additional program work will include a public awareness campaign promoting the installation and use of hurricane
shutters and other mitigation devices through Community meetings and various media outlets including radio,
newspapers, handouts, and television. Ads and handouts will be created using grant funds.
"Describe how this mitigation activity is creative / innovative.
This program is innovative due to its partner ship with 3 agencies to reduce wind storm insurance rates and protect
citizens and their homes.
*Describe how this mitigation activity will serve as a model for other communities (i.e., Do you intend to mentor other
communities, Tribes or States? Do you intend to prepare a description of the process followed in this activity so that
others may learn from the example?).
An after action report will be written and the program will be promoted thrpough Habitat for Humanity news and
through the state office of insurance regulation.
Evaluation lnforriiat�on (Part 4 of 4j
Please provide an assessment of the frequency (very low, low, moderate, high) and severity (minor, serious,
extensive, catastrophic) of an event for each of the following hazards: Coastal storms, Earthquake, Windstorms, Fire,
Flood, Freezing, Hurricane, Mud/landslide, Severe ice storms, Severe storms, Snow, Tornado, Tsunami, Typhoon,
Page 8of16
PDM Planning Application
and Volcano.
Hazard Frequency Severity
Hazard
Frequency Severity
Coastal storms 4
Severe ice storms
0
Earthquake 0
Severe storms
15 in 50 yrs
Windstorms 19 in 50 years
Snow
0
Fire 1
Tornado
12 in 50 years
Flood 4
Tsunami
0
Freezing 0
Typhoon
0
Hurricane 21 in 50 years
Volcano
0
Mud/landslide 0
Hail
4
Describe how this mitigation activity supports National priorities.
Reduction in lives lost, damage to homes and FEMA expenditures are all national priorities.
Environmental Infonn_at�on -_
� �:
*Is CATEX review applicable?
If yes, why is CATEX review applicable?
*Is CATEX review completed?
If yes, when was CATEX review completed?
Page 9of16
PDM Planning Application
r _ ...
Assurances74
anr! Cert�ficatioris _ - _
Pleaseclick the link in the status column to view forms.
Forms Status
Part I: FEMA Form 20-16A, Assurances Non -Construction
Programs.
:r-
Part II: FEMA Form 20-16C, Certifications Regarding Lobbying;
Debarment, Suspension and Other Responsibilities Matters; and
Drug -Free Workplace Requirements. Will be completed when entered on eGrants
Part III: SF-LLL, Disclosure of Lobbying Activities (Complete only if
applying for a grant of more than $100,000 and have lobbying
activities using Non -Federal funds. See Form 20-16C for lobbying
activities definition.)
FEMA Form 20-16A, Assurances -Nan -Construction Programs
....�SF�
,^-
AR �Certam ofifhese�assurances may not be applicabfefta your protect o program if you have questions, please
contact the awardmgage�roy Further, certain Federal'awardmg agencses'may requrreapphcants +ocert�fy to=
add itionalassurances If sueh�srthe cast, you vnll be rtotrfied:
As the duly authorized representative of the applicant, 1 certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State,
through any authorized representative, access to and the right to examine all records, books, papers, or
documents related to the award; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 USC Section 4728-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5
CFR 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)
Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race,
color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 USC Section
1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 USC Section 794), which prohibits discrimination on the basis
of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 USC Section 6101-6107), which
prohibits discrimination on the basis of age; (e) The Drug Abuse Office and Treatment Act of 1972 (PL 92-
255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) The Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and
527 of the Public Health Service Act of 1912 (42 USC 290-dd-3 and 290-ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42
USC Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of
housing; (i) Any other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and (j)The requirements of any other nondiscrimination statute(s)
which may apply to the application.
Page 10 of 15
PDM Plannina Application
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (PL 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally
assisted programs. These requirements apply to all interests in real property acquired for project
purposes regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (5 USC Section 1501-1508 and 7324-7328) which limit
the political activities of employees whose principal employment activities are funded in whole or4n part
with Federal funds.
9. Will comply, as applicable, with the provisions of Davis -Bacon Act (40 USC Section 276a to 276a-7),
Copeland Act (40 USC Section 276c and 18 USC 874), and the Contract Work Hours and Safe Standards
Act (40 USC Section 327-333), regarding labor standards for federally assisted construction sub -
agreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of 1969
(PL 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738;
(c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in
accordance with EO 11988; (e) assurance of project consistency with the approved State management
program developed under the Coastal Zone Management Act of 1972 (16 USC Section 1' 1451 et seq.);
(f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the
Clear Air Act of 1955, as amended (42 USC Section 17401 et seq.); (g) protection of underground source
of drinking water under the Safe Drinking Water Act of 1974, as amended, (PL 93-523); and (h) protection
of endangered species under the Endangered Special Act of 1973, as amended, (PL 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 USC Section 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 USC Section 470), EO 11593 (identification and protection of
historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 USC Section 469a-1
et seq.)
14. Will comply with PL 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (PL 89-544, as amended, 7 USC 2131 et
seq.) pertaining to the care, handling, treatment of warm blooded animals held research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 USC Section 4801 et seq.) which
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act (29 USC Section 201), as they apply to employees of institutions of higher education, hospitals, and
other non-profit organizations.
Page 11 of 15
PDM Planning Application
Signed by (Name/Date)
Sign only if submitting by paper application.
You must read and sign these assurances by providing your password and checking the box at the bottom of
this page.
Note: Fields marked with an * are required.
Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free
Workplace Requirements.
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form,
Signature on this form provides for`compliance with certification requirements under 44 CFR Part 18, "New
Restrictions on Lobbying; ,and 28' CFR Part 17, "Government-wideDebarment and suspension (Nonprocurement) and
Government -wide Requirements' for Drug -Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which' reliance will be placed when the Federal Emergency Management, Agency (FEMA)
determines to award the covered transaction;, grant, or cooperative agreement.
1 LOBBYING�_ _
A. As required b the section 1352, Title 31 of the US Code and implemented at 44 CFR Part 18 for persons entering q Y p P n9
into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in connection
with the making of any Federal grant, the entering into of any cooperative agreement and extension,
continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form
LLL, "Disclosure of Lobbying Activities", in accordance with its instructions;
Standard Form LLL Disclosure of Lobbying Activities Attached
(c) The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontract(s)) and that all subrecipients shall certify and disclose
accordingly.
2 BARMENT; SUSPENSIQN AN_D OTHER RESPONS
DEIBILITY MATTERS (DIRECT`RECIPtENT)
As required by Executive Order 12548, Debarment and Suspension, and implemented at 44 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A. The
applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
Page 12 of 15
PDM Planning Application
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions
by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civilian
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of _
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or locally) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
Explanation:
As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as
defined at 44 CFR part 17, Sections 17.615 and 17.623:
(A) The applicant certifies that it will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing; possession, or use of a controlled substance is prohibited in the
grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an on -going drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2)Notify the employee in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
Page 13 of 15
PDM Pianninal Application
title, to the applicable FEMA awarding office, i.e. regional office or FEMA office.
(f) Taking one of the following actions against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2), with respect to any employee who is
so convicted:
(1) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Require such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good effort to continue to maintain a drug free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
(B) The grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Section 17.630 of the regulations provides that a grantee that is a State may elect to make one certification in each
Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State
agencies may elect to use a statewide. certification.
Signed by (Name/Date)
*1. Type of Federal Action
*2. Status of Federal Action
4. *Name and Address of Reporting Entity
Reporting Entity Type:
Tier (if known):
Congressional District:
*3. Report Type
Material Change
Year:
Quarter:
Date of Last Report:
5. If Reporting Entity In No.4 is a Sub-awardee, Enter Name and
Address of Prime:
Page 14 of 15
PDM Planning Application
k6. Federal Department/Agency *7. Federal Program Name/Description
B. Federal Action Number if Known:
10a. Name and address of Lobbying Registrant:
(if individual, last name, first name, MI)
9. Award Amount if Known:
10b. Individuals Performing Services:
(including address if different from No. 1Oa)
(last name, first name, MI)
11. Information requested through this form is authorized by title 31 U.S.C. sections 1352. This disclosure of lobbying
activities is a material representation of fact upon which reliance was placed by the tier above when this transaction
was made or entered into. This will be reported to the Congress semi-annually and will be available for public
inspection. Any person who fails to file the required disclosure shall be subject to civil penalty of not less than $10,000
and note more than $100,000 for each such failure.
Signed by (Name/Date)
Page 15 of 15
Scope of Work
The proposed shutter project will consist of wind retrofitting of up to 135 residential
structures including a shutter system covering every opening or glazed opening on the
residential structure, and one or more of the following mitigation features: installation of
fasteners every 4-6 inches at the edge of v-crimp metal roofing; installation of gable end
bracing; and installation of hurricane strapping at building corners.
The system to be installed will be determined by a Florida licensed Professional Engineer
who will perform the appropriate calculations and plans for submittal to the building
departments. All work will be designed to withstand positive and negative wind
pressures associated with wind speeds up to 150 MPH 3-second gust wind load in
exposure category C as a partially enclosed structure.
The shutter system will be Florida Building Code approved storm panels for accessible
windows and doors. One exit door accessible from the interior shall be installed. The
shutter system for this will vary depending upon the exit door; if it opens into the home
or is a sliding door an accordion system will be used, if the door opens out a manual steel
roll up shutter will be installed. If a second or third floor window is not readily
accessible accordion shutters will be used for those windows to ensure shutters are used
in all wind events.
The gable end reinforcement will consist of installation of 2x4 members at approximately
a 30 degree angle to the existing trusses.
The V-crimp roofing mitigation will consist of fasteners installed 6-inches on center
within 3-inches of the edge of the roof and 4-inches on center at the corners.
Corner fastening will be designed individually but will be galvanized or stainless steel
straps manufactured for this purpose and Florida Building Code approved.
An engineering analysis of each structure selected will indicate that adding the shutter
system will reduce structural wind damages from a Category 2 Hurricane (wind speed
range 96-110) by 80 percent and provide partial protection from Category 3, 4 and some
Category 5 storm events. The analysis will also confirm that the building elements
around the windows can withstand the forces transferred from the shutter system to the
building.) Refer to the attached sample design calculations for additional details.
Additional program work will include a public awareness campaign promoting the
installation and use of hurricane shutters and other mitigation devices through various
media outlets including radio, newspapers, handouts, and television.
Problem Description and Proposed Solution
The homes are primary residences located in Monroe County Florida. A detailed map,
showing the location of the sites will be attached. The buildings are in an area in which
similar structures have sustained wind damage from several hurricanes and tropical
storms due to its close proximity to the Atlantic and Gulf coast. A list of these windstorm
events along with damage costs associated with each event, is attached.
This project proposes to reduce future wind damage at each structure by installing
shutters and other mitigation techniques to prevent contents damage, window damage and
structural damage as well as functional downtime caused by damage.
A detailed description of each home will be included, including: foundation type (e.g.
slab -on -grade, crawl space, piles), roof type (e.g. hip roof on plywood with v-crimp
roofing, gable roof with asphalt shingles on plywood supported by timber trusses, etc),
construction type (e.g. engineered or non -engineered wood frame, masonry,
manufactured), square footage, age, building construction codes and standards (if any),
value of structure, condition, number of stories, etc.
A list of the damages that have occurred to the home for various high -wind events and
the costs associated with those damages will be attached, including a history of insurance
claims made for each property if possible.
Cost Estimate
Scope of Work
unit
Cost
Total Cost
Sub grantee management costs (Monroe County) - manage grant, technical monitoring, and
auditing
1
75,000
75000
Public awareness campaign, educational material, grantee meeting with applicants
1
20,000
20000
Inspect, measure, wind modeling and develop engineering/permitting installation plans 3 sets
135
750
101250
Install Hurricane Shutters as directed
135
7500
1012500
Install metal roof screws in V-crimp roofing as directed
100
600
60000
Install gable end bracing as needed
60
950
57000
Install corner strapping as needed
45
550
24750
Building permitting
135
390
52650
Engineer inspection
135
210
28350
25% cash match collectionlreporting
135
50
6750
Management costs (reporting, bidding, of work)
1
60,000
60000
TOTAL
$ 1,498,250.00
Sample Benefit Cost Analysis
2 story 1600sf residence
Property appraiser appraisal $250,000
30 year life
5 storm events cat 1 or above
Damage estimate over 30 years: $30,000
Wind mitigation cost $7,500
B/C Ratio: $30,000/$7500=4.0
Wind Events in Monroe County:
cent analyses.
post-
al
county
fips hazard
property_da
crop fatal-
injur- num
code
name
code code desc year
mage
damage ides
ies records
FL
Monroe
12087 Coastal 1962
380954,415
0
0 0 2
FL
Monroe
12087 Coastal 1974
30092,495
301
0 0 1
FL
Monroe
12087 Coastal 1993
0
1848
0 0 1
FL
Monroe
12087 Coastal 2004
13714.2867
0
0 0 2
FL
Monroe
12087 Rooding 1965
346668.52
0
0 0 2
FL
Monroe
12087 Flooding 1974
30092,495
301
0 0 I
FL
Monroe
12087 Rooding 1979
110873.745
0
0 0 1
FL
Monroe
12087 Rooding 1980
649992.2
0
0 0 1
FL
Monroe
12087 Hail 1980
3880.552
3881
0 0 1
FL
Monroe
12087 Hail 1983
18055.5
0
0 0 1
FL
Monroe
12087 Hail 1993
0
1848
0 0 1
FL
Monroe
12087 Had 2003
292.13
0
0 0 I
FL
Monroe
12087 Hurricane!' 1960
0
0
0 44 1
FL
Monroe
12087 Hurricanes 1964
1507254.39
0
2 2 1
FL
Monroe
12087 Hurricane/- 1965
10196132.8
0
0 0 1
FL
Monroe
12087 Hurricaner 1966
1077466.3
464274
0 7 2
FL
Monroe
12087 Hurricanes 1968
8048856.29
0
0 0 2
FL
Monroe
12087 Hurricaner 1972
77611.15
388
0 2 1
FL
Monroe
12087 Hurricaner 1974
0
1806
0 0 1
FL
Monroe
12087 Hurricaner 1979
3229798.89
322980
0 0 1
FL
Monroe
12087 Hurricaner 1981
90908.43
9090B4
0 0 1
FL
Monroe
12087 Hurdcaner 1985
'150253.8
0
3 0 2
FL
Monroe
12087 Hurricanes 1987
13506.4
0
0 0 1
FL
Monroe
12087 Hurricanes 1992
'191175346
191175346
4 0 1
FL
Monroe
12087 Hurricanes 1994
3009244.41
3009244
0 0 1
FL
Monroe
12087 Hurricanes 1995
2931267.8
200772
0 0 2
FL
Monroe
12087 Hurricanes 1996
684209.81
0
0 0 1
FL
Monroe
12087 Hurricanes 1998
173489000
13634637
0 9 2
FL
Monroe
12087 Hurricanes 1999
17550017.6
0
0 0 1
FL
Monroe
12087 Hurricanes 2001
0
0
1 0 1
FL
Monroe
12087 Hurricanes 2004
2'11428.57
0
0 0 3
FL
Monroe
12087 Hurricanes 2005
15699507.7
0
1 1 3
FL
Monroe
12087 Hurricanes 2006
214.43
0
0 0 1
FL
Monroe
12087 Lightning 1974
0
0
1 0 1
FL
Monroe
12087 Lightning 1976
192.59
0
2 1 2
FL
Monroe
12087 Lightning 1980
3880.552
3881
1 0 2
FL
Monroe
12087 Lightning 19B2
0
0
1 1 1
FL
Monroe
12087 Lightning 1983
0
0
1 0 .I
FL
Monroe
12087 Lightning 1995
0
0
0 1 '1
FL
Monroe
12087 Lightning 1997
0
0
0 E '1
FL
Monroe
12087 Lightning 2000
0
0
0 1 1
FL
Monroe
12087 Lightning 2001
0
0
0 1 .I
FL
Monroe
12087 Lightning
2007
20799.97
0
0
0
1
FL
Monroe
12087 Severe Sto
1965
346668.52
0
0
0
2
FL
Monroe
12087 Severe Sto
1969
14228.62
0
0
0
1
FL
Monroe
12087 Severe Sto
1971
94796.32
1940
0
0
2
FL
Monroe
12087 Severe Sto
1979
110873.745
0
0
0
1
FL
Monroe
12087 Severe Sto
1980
718871.972
3881
2
0
3
FL
Monroe
12087 Severe Sto
1983
80845,54
0
0
0
1
FL
Monroe
12087 Severe Sto
1993
0
'1848
0
0
1
FL
Monroe
12087 Severe Sto
1996
17105.245
0
0
1
2
FL
Monroe
12087 Severe Sto
1997
666.665
0
0
0
1
FL
Monroe
12087 Severe Sto
1998
0
0
1
0
1
FL
Monroe
12087 Severe Sto
2002
3287.35
0
0
0
2
FL
Monroe
12087 Severe Sto
2003
292.135
0
0
0
FL
Monroe
12087 Severe Sto
2004
137142867
0
0
0
2
FL
Monroe
12087 Severe Sto
2005
33467.945
0
0
0
2
FL
Monroe
12087 Severe Sto
2007
4679,995
0
0
0
4
FL
Monroe
12087 Tornado
1980
133878.992
3861
0
10
2
FL
Monroe
12087 Tornado
1982
110639.05
0
0
0
1
FL
Monroe
12087 Tornado
1983
1164175.26
0
0
0
2
FL
Monroe
12087 Tornado
1986
98112.32
0
0
0
1
FL
Monroe
12087 Tornado
1987
94544.77
0
0
0
1
FL
Monroe
12087 Tornado
1993
'17686.99
1848
0
0
2
FL
Monroe
12087 Tornado
1995
91351.16
0
0
0
2
FL
Monroe
12087 Tornado
1997
200000
0
0
0
1
FL
Monroe
12087 Tornado
1998
59457360.3
0
0
20
5
FL
Monroe
12087 Tornado
2000
18795.11
0
0
0
1
FL
Monroe
12087 Tornado
2005
5537423.24
0
0
0
2
FL
Monroe
12087 Tornado
2007
23399.97
0
0
0
2
FL
Monroe
12087 Wildfire
1998
3733209.89
0
0
2
1
FL
Monroe
12087 Wind
1962
380954,415
0
0
0
2
FL
Monroe
12087 Wind
1963
34666.85
0
0
0
1
FL
Monroe
12087 Wind
1971
94796.32
1940
0
0
2
FL
Monroe
12087 Wind
1978
42763,46
0
0
0
1
FL
Monroe
12087 Wind
1979
32298
0
0
0
1
FL
Monroe
12087 Wind
1980
68879.772
3881
2
0
2
FL
Monroe
12087 Wind
1983
34224,61
0
0
0
2
FL
Monroe
12087 Wind
1990
4*1269.79
0
0
0
1
FL
Monroe
12087 Wind
1991
60605.62
0
0
1
1
FL
Monroe
12087 Wind
1993
'17686.99
1848
0
0
2
FL
Monroe
12087 Wind
1994
5555.53
0
0
0
1
FL
Monroe
12087 Wind
1996
51315.735
0
0
1
3
FL
Monroe
12087 Wind
1997
666.665
0
0
0
1
FL
Monroe
12087 Wind
1998
0
0
1
0
2
FL
Monroe
12087 Wind
2001
0
0
1
0
1
FL
Monroe
12087 Wind
2002
3287.35
0
0
0
2
FL
Monroe
12087 Wind
2003
292.135
0
0
0
'1
FL
Monroe
12087 Wind
2004
13714.2867
0
0
0
2
FL
Monroe
12087 Wind
2005
33467.945
0
0
0
2
FL
Monroe
12087 Wind
2007
4679.995
0
0
0
4
FL
Monroe
12087 Winter Wet
1968
0
35159
0
0
1
FL
Monroe
12087 Winter Wei
1977
0
2676237
0
0
1
FL
Monroe
12087 Winter We,
1985
0
149254
0
0
1
FL
Monroe
12087 Winter Wei
1989
0
3263241
0
0
2
FL
Monroe
12087 Winter Wei
1993
0
1848
0
0
1