Item C02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 9/16/09 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Construction Phase Services/RPR for the
Runway Safety Area at the Key West International Airport.
ITEM BACKGROUND: This project is funded 95% by the Federal Aviation Administration, 2.5% by the Florida
Department of Transportation, and 2.5% by Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 9 to the Federal Aviation Administration,
8/18/04, and PFC Application # 14, 1/18/08.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $419,790.00 INDIRECT COST: None BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO AIRPORT: None SOURCE OF FUNDS: FAA, FOOT, PFC Revenue
COST TO PFC: $10,494.75
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: Execution
Expiration Date: 365 days
Contract Purpose/Description: Construction Phase Services/RPR - Runway Safety Area, Key West Airport
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext. ) (Department! Stop)
for BOCC meeting on: 9/16/09 Agenda Deadline: 9/1109
CONTRACT COSTS
Total Dollar Value of Contract: $419,790.00 Current Year Portion: -$10,000.00
Budgeted? Yes Account Codes: 406-636134-560630-GAKAP 129
Grant: FAA & FOOT
County Match: PFC Revenue
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director ~_I- ( ) ( ) ~~I C1q
Risk Maniement U ;n/1:6 ( ) (~ &-- / JJ../ 0 '(
~ g \:1,\ :LJl:3./~ ( )(.{ <3_~1
O. .B.lP rchasing
County Attorney ~~- ( ) ( ) ~p 1 0Cf
Comments:
--
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: URS Purchase Service Order No. 08/09-43
Re: PSA Agreement, Dated: 4-1-07 Resolution
Project Name: Kev West lntemational- Construction Phase Services! RPR - RSA
Description of Services:
(See Attached Scope of Services)
Multiple of Direct Salaries
Lump Sum X Reimbursable Expense
Days to Complete 365 Fee this Service Order $ 419.790.00
Payment for Services shall be in their entirety as per PSO.
Prepared by: Recommended by:
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Milford A. Reisert
Date: /-Z/-?-3 Date: ?rLCo -oct
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Accepted by: Approved by:
Date: Date:
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AUG 3 1 2009 . ' c:t1VED ,I] JRM:. \ ./
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Oat", N:IADM ISTRATIVE A I - PTIONISnPSOI08-
09\PSo-08-0943.DOC
Scope of Services
Construction Phase Services, RPR
Runway Safety Area Construction
Key West International
A. Construction Phase Services:
1. Construction Management
a) A ward of contract
b) Contract Documents
c) Preconstruction conference
d) Shop drawings/change orders
e) Periodic site visits
:f) Review/Approve pay applications
g) As-built drawings
h) Project close-out documents
B. Resident Project Representative:
1. Full-time project Inspection
C. Other Services:
1. Environmental Consultant for construction site and mitigation
2. Testing Services
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RUNWAY SAFETY AREA
KEY WEST INTERNATIONAL AI RPORT
MAN-HOUR ESTIMATE
URS
25-Jun-09
I DESCRIPTION I TOTALS I
RESIDENT INSPECTION
Based on 240 calendar days contract-time
a) labor: 240 calendar days x 5 working daysn days= 172 days
labor: 172 days x 8 (hrs.lday) = 1376 hours
Labor: 1376 hours x $1 25th r= $172,000.00
b) Ground transportation (tolls, parking, auto rental & gas) $19,000.00
c) Lodging: 172 days x $125/day= $21,500.00
d) Meals: 172 days x $60/day= $10,320.00
e) Document reproduction, courier, and communication= $1,200.00
I Total Resident Inspection Cost II $224,020.001
F:\keywest\RSA\New ASA <1 1-26-Q7)\PSO Inspeclion (6.25-DS}.xls
IKE\
INDEPE~-DENT KOST ESTIMATES
P. O. Box 46681 (727) 367-2910
S t. Pete Beach
Florida 33741
August 6, 2009
Ms. Bevette Moore
Airport Operations
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
Attached is my assessment of the consultant fees for the proposed AlP Project
(Runway 9-27 Safety Area-Construction Administration Services) at Key West
International Airport. This estimate covers all tasks which are included in the scope
of services for this project.
The estimated consultant fee for the proposed project is $460,410
I am also attaching an invoice for $700 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future, please let me know.
Sincerely,
Ikars (Ike) A. Cakarnis
Airport Engineer
Attachments
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August 6, 2009
KEY WEST INTERNATIONAL AIRPORT
RUNWAY 9-27 SAFETY AREA
CONSTRUCTION PHASE SERVICES
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1. Construction Phase Services (URS) $ 140,040
2. Resident Project Representative $269,720
3. Direct Costs $ 14,560
4. Subconsultant (Environmental/Mitigation) $ 36,090
TOTAL $ 460,410
1. Construction Phase Services
~ ~ .Qg
Principal 119 $ 185 $ 22,015
Project Manager 219 175 38,325
Senior Engineer 252 140 35,280
Engineer 232 125 29,000
CADD Technician 92 90 8,280
Clerical 11 9 60 7,140
TOTAL $ 140,040
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2. Resident Project Representative
A. RPR Salary Costs
180 days x 10 hrs/day x$125/hr. $ 225,000
B. Travel
Mobil./Demobil. 320 mi.
Local Travel 180 days x 15 mi/day 2.700 mi.
Total 3,020 mi.
3,020 mi. x $0.55/mi. $ 1,660
C. Per Diem
248 days x $170/day $ 42,160
D. Supplies $ 900
TOTAL $ 269,720
3. Direct Costs (URS)
A Travel - Miami to Key West
( 1 ) Airline Tickets
, 4 tickets x $500/ticket $ 7,000
(2) POV
8 trips x 320 mi/trip x $0.S5/mi. $ , ,41 0
B. Rental car -'2 days x $50/day $ 600
C. Lodging
14 nights x $250/night $ 3,500
D. Per Diem
14 days x $50/day $ 700
E. Printing, Mailing & Telephone
9 months x $, SO/month $ 1,350
TOTAL DIRECT COSTS $ 14,560
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Hours Rate Cost
Sr. Scientist 208 $ 100 $20,800
CADD Technician 24 65 1,560
Clerical 16 50 800
Sub-Total $ 23,160
Direct Costs
A Airline Tickets (Tampa - Key West)
10 tickets x $500/ticket $ 5,000
B. Lodging
9 nights x $250/night $ 2,250
C. Per Diem
19 days x $50/day $ 950
D. Rental Car
19 days x $50/day $ 950
E. Miscellaneous $ 500
Sub-Total $ 9,650
TOTAL $32,810
TOTAL + URS HANDLING FEE (10%) $36,090
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