Item C04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16. 2009 Division: Administration
Bulk Item: Yes -2L No - Department: Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the County
Administrator for the period beginning August 1, 2009 and ending August 31, 2009 at no additional
cost. No change order requests were denied by Project Management or Engineering Services.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No -
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes - No X AMOUNT PER MONTH_ Year -
APPROVED BY: County Arty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION: Included X Not Required_
DISPOSmON: AGENDA ITEM #
Revised 11106
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MONROE COUNfY / ADMINISTRATION DMSION/PROJECf MANAGEMENf
CONfRACf CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 3
Big Pine Key Fire Station INITIATION DATE: 07/31/09
Key Deer Blvd. CONTRACT DATE: 12/19/07
Big Pine Key, Florida
TO CONTRACTOR:
Pedro Falcon Electrical Contractors, Inc.
31160 Avenue C
Big Pine Key, FL 33043
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) .., ............ ... ...... ... ... .......... $3,222,000.00
Net change by previously authorized Change Orders ..................... ...... ... ......... ...... ... $(10,916.25)
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ... ...... $3,211,083.75
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanaecO by this Change Order .................. $0.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $3,211,083.75
The Contract Time will be (increased) (decreased) (unchanged) by... ... ...... ...... ......... ... 14 Days
The date of Substantial Completion as of the date of this Change Order is ......... ... ... ... .. August 14, 2009
Detailed description of change order and justification:
Substantial Comoletlon time extension of 14 daYS. from Julv 31. 2009 to Auaust 14. 2009 to have the
Senior Center stair ralllnas Installed. Insoected. and have a Certificate of Occuoancv Issued. This
Time extension Is at no additional cost
a
Not valid until sianed bv Owner. and Contractor
ARCHITECT:
CONTRACTOR:
DIRECTOR, PROJECT MANAGEMENT
COUNTY ADMINISTRATOR L
Roman Gastesi
Debbie Frederick, Deputy
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes 181 No D
If Yes, explanation: The Change Order Is for a time extension of 14 days.
. Change Order was included in the original specifications. Yes D No 181
If Yes, explanation of increase in price:
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes D No 181
If Yes, explanation as to why it is not subject for a calling for bids:
. Project architect approves the change order. Yes 181 No D
If no, explanation of why:
. Change Order is correcting an error or omission in design document. Yes DNo 181
Should a claim under the applicable professional liability policy be made? Yes D No 181
Explain:
-
Pedro Falcon
Electrical Contractors, Inc.
31160 Avenue C, Big Pine Key, FL 33043-4516
(305)872-2200' Fax (305)872-2219' falconel@bellsouth.net
CGC 1507617 I EC0001491 / EC 13003416
31 July 2009
Mr. Jerry Barnett
Director Facilities Development
Monroe County Florida
1100 Simonton Street
Room 2-216
Key West, Florida 33040
Re: Monroe County Fire Station No. 13
Time Extension
Dear Mr. Barnett,
Pedro Falcon Electrical Contractors, Inc. is requesting a two week time extension
to complete the above referenced project. This will allow us to complete the
Senior Center stair railings and acquire the Certificate of Occupancy for the
project. The new contract end date would be August 14,2009. We can have the
railings installed, inspected, and the Certificate of Occupancy issued by the
Building Department by the above referenced date. The project is currently 99.5%
complete including the above exception.
If you have any questions, or I can be of further assistance, please feel free to give
me a call.
Sincerely,
~~
Ken Bygler
Project Manager
Pedro Falcon Electrical Contractors, Inc.
I
Industrial · Commercial · Institutional · Utility
Established 1985
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: August 3, 2009
RE: Change Orders
Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc.
for the Big Pine Key Fire Station (Change Order #3 is for a no cost time extension
of 14 days changing the completion date from 7/31/09 to 8/14/09. This is to have
the Senior Center railing installed, inspected and receive the Certificate of
Occupancy.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Tuesday, August 4GiJit~:cK
Debbie Frederick
Deputy County Administrator
DLF: ade
rage 1 01 1
Campo-Abra
From: Campo-Abra
Sent: Monday, August 03,200910:45 AM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order.pdf
Please review the attached change order submitted by Pedro Falcon Electrical Contractors for the Big Pine Key
Fire Station.
Abra Campo
Sr. Administrative Assistant
Offk:e of County Administrator
The Histork Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-292-4441
Fax 305-292-4544
@mpo-abr~@!DQf1roeg:>i!n~t1gQ'{
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8/3/2009