Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: Emergency Services
Bulk Item: Yes -2L No - Department: Fire Rescue
Staff Contact Person/Phone # Susan Hover/x6088
AGENDA ITEM WORDING: Approval to issue a Purchase Order to Medtronic Physio-Control, Inc.
in the amount of$109,821.71 to purchase six LifePak 12 cardiac monitor defibrillator units and integral
components.
ITEM BACKGROUND: In January 2009, we applied to the State of Florida, Department of Health,
Bureau of Emergency Medical Services for an EMS matching grant (75% State/25% local funds) and
rural county matching grants (90% State/lO% local funds). EMS matching grants are for projects that
demonstrate an improvement and/or expansion of services, while mral cOlmty matching grants are
additionally for continuation of service proj ects. We applied concurrently thTough both Grant Programs
for the purchase of LifePak 12 cardiac monitor defibrillator units including all integral components.
These new cardiac monitor defibrillator units are needed to enhance the older, and soon to be obsolete
LifePak 10 units that are currently in use on our ALS First Response (non-Transport) engines, and on
our back-up Rescue (ALS transport) units, to achieve compliance with FIOlida Administrative Code
611-1, Table II, items (p),(q),(r),and (v). On June 1,2009 we received a letter of approval for the EMS
matching grant (75% state/25% local funds) and shortly thereafter a check from the state in the amount
of $82,500.00. We requested and received a quote from Physio-Conh'ol, Inc., division of Medtronic,
Inc., the soul source provider of the LlFEP AK family of products, in the amount of $1 09,821.71 for 6
LifePak 12 cardiac monitor defibrillator units and integral components.
PREVIOUS RELEVANT BOCC ACTION: On January 28, 2009, the Board granted approved to
submit grant applications to the Florida Dep81tment of Health, Bureau of Emergency Medical Services,
to fund EMS related equipment and to have the applications signed by' the proper County authorities.
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: $109.821.7l /INDIRECT COST: NI A BUDGETED: J ~No
Yes -
DIFFERENTIAL OF LOCAL PREFERENCE: N/A I/!;oo ~4t>6 votSDt>I5"60(.YO
COST TO COUNTY: $27,321.71(25%) SOURCE OF FUNDS: Grant(75%) Ad valorem taxes(25%)
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY, C011llly AttY~ ~~asing _ Risk Management ~ ~
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
/
Contract with: MedtTOnic Pnysio-Control Contract # -
, Inc. Effective Date:
Expiration Date:
Contract Purpose/Description:
Approval to issue a Purchase Order to Medtronic Physio-Control, Inc. in the amount of
$109,821.71 to purchase six LifePak 12 cardiac monitor defibrillator units and integral /
components.
Contract Manager: Susan Hover 6088 Fire Rescue / Stop 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 9/16/2009/' Agenda Deadline: 09/0l/2009
CONTRACT COSTS
Total Dollar Value of Contract: $ $109,821.71 / Current Year
,.' POliion: $
Budgeted? YeslSJ NoD Account Codes: 800MGQ640 and 11500560640 IP.O. 0OO21mJ
Grant: $ 82,500.00 ',25; - \3 f:5:J, - 33L(4LlOC s- qfO,?OY
County Match: $ 27,321.71 I
- - - -
------+~-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed ~ tf:s (--0
DivisionDirector g~L-O'7 YesONo[i?( .._~
RiskManage~ent 'CL1L0 YeSONo~1l}' . 51-1 L{ -(D
",\l~\ d!(Yl0 ~ &;_ -~ C6 'Ole!
O.M.B.lPurc asing ~6q YesD No ---\--=.
County Attorney >?[t3.~.~ YesO Nor:;;( ~ t. f.hJ)
Comments:
OMB FOinl Revised 2/27/0] MCP #2
II PL'J'..~().Cnntr0~_ In(
i. ~ ~q 1 't\'d:c\..<, r~nrJtj !'H: IFF. 0 t<".';.; /,:H.J. 'j//\ 980~2
Iel .~ :'~::!c~~.ki 7 ,'.; (;00 Ti)f ~+free ~Y:c1. ~1(~ ~~ j ,;
,.-~- - ,~.'-~" ..- '______u..--..~_ __._~__..~ ~'_.~_.'~~._~'~u.~-...---..-o..-.'~r,.u
WWW.[)hYSiD.calltroLcOtn
August 5, 2009
Monroe County Fire Rescue
Chief Gary Boswell
490 63rd 3t
Marathon, FL 33050
To Chief Boswell: ./
In response to your recent request, I am writing to confinn that Physio-Control, division of
Medtronic, Inc., is the only source from which to obtain the LIFEP AK@ family of products,
including upgrades, and services in your marketplace. Physio-Control does not utilize the services of
any authorized dealers or distributors in the sale of ow' products in your marketplace.
Best rlgarcts,
J!~~y
Gonnan Wong
Customer Services Director
I
Physio.Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-controLcom
www.medtronic.com
tel 800.442.1142
fax 800.732.0956
To: Chief Gary Boswell
Monroe County Fire Rescue Quote#: 1-139356053
490 63rd St
Ste 160 Rev#: 2
MARATHON, FL 33050 Quote Date: 08/07/2009
Phone: (305) 289-6004 Sales Consultanl: Debbi Stanfield
boswell-ga ry@monroecounty-fl.gov 800-442-1142 x 72305
FOB: Redmond, WA
Terms: Net 30, all quotes subject to credit approval
and the following terms & conditions
PLEASE SEE NOTES BELOW
Contract: None Exp Date: 10/06/2009
Line Catalog #/ Description Qty List Price Unit Disc Trade-In Unit Price Ext Total
1 99400-003505 - LP12 DEFIB/MON, ADAPTIV 6 $24.995.00 $7,748.45 $1,000.00 $16,246.55 $97,479.30
BIPHASIC, AED, EL SCREEN, PACING, SP02,
12LEAD, FAX, NIBP, ETC02, TRENDING,
100MM PRINTER
THE BIPHASIC L1FEPAK 12 IS AN ADAPTIV FULLY
ESCALATING (TO 360 JOULES} BIPHASIC MULTI-
PARAMETER DEFIBRILLATOR/MONITOR UNIT. SHIP
KIT INCLUDED. HARD PADDLES, BATTERIESAND
CARRYING CASE NOT INCLUDED.
2 41310-002432 - L1FEPAK 12 SHIPKIT USA, 6 $0.00 $0.00 $0.00 $0.00 $0.00
ENGLISH, BIPHASIC, C02, 12 LEAD, SHORT
CABLE, NIBP, 100MM PRINTER
3 11150-000015 -Internal Modem-for cellular 6 $275.00 $41 .25 $0.00 $233.75 $1,402.50
and land transmission
4 11150-000009 - Modem Door Assembly 6 $52.00 $7.80 $0.00 $44.20 $265.20
5 11141-000026 - L1FEPAK NiCd battery, 2.4 30 $268.00 $40.20 $0.00 $227.80 $6,834.00
amp hour capacity
Rechargeable nickel-cadmium with fuel gage. Must be
used with an AC or DC Power Adaptor that is compatible
with 2.4 amp hour batteries. Same size and weight as 1.7
amp hour battery.
6 11171-000007. MASIMO SET SP02 SENSOR- 6 $320.00 $48.00 $0.00 $272.00 $1.632.00
ADULT REUSABLE
LNOP DCI,ADULT SP02 SENSOR,REUSABLE,REF
1269
7 11260-000030 - Basic Carrying Case 6 $250.00 $37.50 $0.00 $212.50 $1,275.00
Includes shoulder strap, left and right pouches and vinyl
front cover.
8 11260-000029 - Back Pouch 6 $69.00 $10.35 $0.00 $58.65 $351.90
Pouch Ideal for accessory storage. Not recommended for
use with SLA batteries.
9 11220-000028 - Top Pouch 6 $46.00 $6.90 $0.00 $39.10 $234.60
Storage for sensors and electrodes. Insert in place of
standard paddles.
2
Quote#:
1-139356053
Rev#: 2
Quote Products (continue(j) Quote Date: 08/07/2009
Line Catalog # I Description Qty List Price Unit Disc Trade.ln Unit Price Ext Total
10 11!i96-000022 . Child Cuff (pediatric), 9x27cm 6 $21.00 $3.15 $0.00 $17.85 $107.10
Reusable
11 11996-000025 - Large Adult Cuff, 16x42cm 6 $29.00 $4.35 $0.00 $24.65 $147.90
Reusable
SUB TOTAL $109,729.50
ESTIMATED TAX $0.00
ESTIMATED SHIPPING & HANDLING $92.21
GRAND TOTAL $109,821.71
Trade-in Detail
Product Qty Unit Value Total Value
Pricing Summary Totals
List Price: $164,382.00
Trade-ins: - $6,000.00
Cash Discounts: - $48,652.50 ./
Tax + S&H: + $92.21
GRAND TOTAL FOR THIS QUOTE $109,821.71
TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER TO: # 800-732-
0956, ATTN; REP SUPPORT
PHYSIO-CONTROL, INC. REQUIRES WRITTEN CUSTOMER APPROVAL (AUTHORIZED SIGNATURE)
VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS
REQUIRED ON ALL ORDERS $10,000 OR GREATER BEFORE NAME
APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS
AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE TITLE
TO THE TERMS AND PRICES DENOTED HEREIN. SIGN TO
THE RIGHT: DATE
Ref. Code: JEf03189501t1-2AYVSX
Notes:
TAXES, SHIPPING AND HANDLING FEES ARE ESTIMATES ONLY AND ARE SUBJECT TO CHANGE AT THE TIME OF ORDER.
SHIPPING AND HANDLING ESTIMATE APPLIES TO GROUND TRANSPORT ONLY.
ABOVE PRICING VALID ONLY IF QUOTE IS PURCHASED IN ITS ENTIRETY. (OPTIONAL ITEMS NOT REQUIRED).
IF QUOTE REFLECTS TRADE-IN VALUES,CUSTOMER ASSUMES RESPONSIBILITY FOR SHIPMENT OF TRADE-IN UNITS TO
PHYSIO-CONTROL, INC.
ITEMS LISTED ABOVE AT NO CHARGE ARE INCLUDED AS PART OF A PACKAGE DISCOUNT THAT INVOLVES THE PURCHASE OF A
BUNDLE OF ITEMS. CUSTOMER IS SOLELY RESPONSIBLE FOR APPROPRIATELY ALLOCATING THE DISCOUNT EXTENDED ON
THE BUNDlE WHEN FULFILLING ANY REPORTING OBLIGATIONS IT MIGHT HAVE.
Until further notice, Physio-Control is limiting shipments of the following products: L1FEPAK@ 12 defibrillator/monitor,L1FEPAK 20
defibrillator/monitor, L1FEPAK 500 defibrillators, L1FEPAK 1000 defibrillator and L1FENET@ RS Receiving Station. In addition,
Physio.Control has suspended shipments of L1FEPAK CR@ Plus AED and L1FEPAK EXPRESS@AED and some upgrades until
further notice. At this time, Physio-Control is not able to provide estimated delivery dates.
We are committed to providing customers with updated product and shipping information.
If you place an order based on this quote, when the products become available Physio-Control will contact you to confirm your
order. At that time you may elect to (1) proceed with your order, (2) cancel all or part of your ordi:!r (3) request a revised quote.
3
PHYSIO-CONTROL, INC'S ACCEPTANCE OF THE BUYER'S ORDER IS EXPRESSLY CONDITIONED ON PRODUCT AVAILABILITY
AND ON THE BUYER'S ASSETN TO THE TERMS SET FORTH IN THIS DOCUMENT AND ITS ATTACHMENTS
L1FEPAK 10 TRADE.IN SERIAL NUMBERS: 001137; 004475; 007300; 007308; 007442; 070414
4
TERMS OF SALE
General Terms
Physio-Control. Inc. acceptance of the Buyer's order is expressly conditioned on the Buyer's assent to the terms set forth in this document and its
attachments. Physio-Control, Inc. agrees to furnish the goods and services ordered by the Buyer only on these terms, and the Buyer's
acceptance of any portion of the goods and services covered by this document shall confirm their acceptance by the Buyer. These terms
constitute the complete agreement between the parties and they shall govern any conflicting or ambiguous terms on the Buyer's purchase order
or on other documents submitted to Physio-Control, Inc. by the Buyer. These terms may only be revised or amended by a written agreement
signed by an authorized representative of both parties.
Pricing
Unless otherwise indicated in this document, prices of goods and services covered by this document shall be Physio-Control, Inc. standard prices
in effect at the time of delivery. Prices do not include freight insurance, freight forwarding fees, taxes, duties, import or export permit fees, or any
other similar charge of any kind applicable [0 the goods and services covered by this document. Sales or use taxes on domestic (USA) deliveries
will be invoiced in addition to the price of the goods and services covered by this document unless Physio-Control, Inc. receives a copy of a valid
an exemption certificate prior to delivery. Please forward your tax exemption certificate to the Physio-Control, Inc. Tax Department, P.O. Box
97006, Redmond, Washington 98073-9706.
Payment
Unless otherwise indicated in this document or otherwise confirmed by Physio-Control, Inc. in writing, payment for goods and services supplied
by Physio-Control. Inc. shall be subject to the following terms:
Domestic (USA) Sales - Upon approval of credit by Physio-Control, Inc., 100% of invoice due thirty (30) days after invoice date.
International Sales - Sight draft or acceptable (confirmed) irrevocable leller of credit.
Physio-Control, Inc. may change the terms of payment at any time prior to delivery by providing written notice to the Buyer. Physio-Control, Inc.
reserves the right to charge a 15% restocking fee for returns.
Delivery
Unless otherwise indicated in this document, delivery shall be FOB Physio-Control, Inc. point of shipment and title and risk of loss shall pass to
the Buyer at that point. Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with the
payment terms. In the absence of shipping instructions from the Buyer, Physio-Control, Inc. will obtain transportation on the Buyer's behalf and
for th e Buyers accou nt.
Delays
Delivery dates are approximate. Physio-Control, Inc. will not be liable for any loss or damage of any kind due to delays in delivery or non-delivery
resulting from any cause beyond its reasonable control, including but not limited to, acts of God, labor disputes. the requirements of any
governmental authority, war, civil unrest, terrorist acts, delays in manufacture, obtaining any required license or permit, and Physio-Control, Inc.
inability to obtain goods from its usual sources. Any such delay shall not be considered a breach of Physio-Control, Inc. and the Buyer's
agreement and the delivery dates shall be extended for the length of such delay.
I nsp eetions
Claims by the Buyer for damage to or shortages of goods delivered shall be made within thirty (30) days after shipment by providing Physio-
Control, Inc. with written notice of any deficiency. Payment is not contingent upon immediate correction of any deficiencies and Physio-Control,
Inc. prior approval is required before the return of any goods to Physio-Control, lnc..
Warnmty
Physio-Control, Inc. warrants its products in accordance with the terms of the standard Physio-Control, Inc. product warranty applicable to the
product to be supplied, and the remedies provided under such warranty shall be the Buyers sole and exclusive remedies. Physio-Control, Inc.
makes no other warranties, express or implied, Including, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, AND IN NO EVENT SHALL PHYSIO-CONTROl, INC. BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL
OR OTHER DAMAGES.
Patent & Indemnity
Upon receipt of prompt notice from the Buyer and wilh the Buyer's authority and assistance, Physio-Control, Inc. agrees to defend, indemnify and
hold the Buyer harmless against any Claim that the Physio-Control. Inc. products covered by this document directly infringe any United States of
America patent.
Miscellaneous
a) The Buyer agrees that products purchased hereunder will not be reshipped or resold to any persons or places prohibited by lhe laws of the
United States of America.
b) Through The purchase of Physio-Control, Inc. products, the Buyer does nol acquire any interest in any looling, drawings, design information,
computer programming, palents or copyrighted or confidential information related to said products, and the Buyer expressly agrees not to reverse
engineer or decompile such products or related software and information.
c) The rights and obligations of Physio-Control, Inc. and the Buyer related to the purchase and sale of products and services described in this
document shall be governed by the laws of the State of Washington, United States of America. All costs and expenses incurred by the prevailing
party related to enforcement of its rights under this document, including reasonable attorneys fees, shall be reimbursed by the other party.
5
FLORIDA DEPARTMENT OF
HEALT
- ,
Charlie Crist Ana M. Viarnonte Ros, M.D., MP.H.
Governor State Surgeon General
May 27, 2009
111 .~C ''e;.,
'_Z'" /f:., if V fG! b
The Honorable George Neugent ~ .t~' ;.., .f,.~~ ~ ,
JU!\/ 01 2000
Mayor
Monroe County Board arV, .1
of County Commissioners ~. 11 ~~:?:.:-..:'.,."..."'uv;~"
25 Ships Way fRE; RE.g&Tif-"'"'~-',-,
Big Pine Key, FL 33043
Dear Mayor Neugent:
It gives me great pleasure to inform you that your organization has been awarded an
emergency medical services (EMS) matching grant, number M9088', in the amount of
/ $82,500.00, which is 75 percent of the total project costs. According to section 401.113, Florida
Statutes, the grant is 75 percent state funds and 25 percent matching funds, which must be
provided by the applicant. Your required local cash match for this grant is $27,500.00. The
purpose of this grant is to assist your organization in the purchase of five UfePak 12 cardiac
monitors.
You acknowledge acceptance of the grant terms and conditions when you draw or otherwise
obtain funds from the grant payment system. Your signed grant application acknowledges you
have read, understood, and will comply with all terms and conditions of the approved grant and
departmental rules. You may place these funds in any type of bank account you choose;
however, any interest earned on these funds must be returned to the department.
The Bureau of Emergency Medical Selllices w[[l provide by separate leUer a copy of the
approved grant budget, a list of any special grant conditions, and the due dates of the required
grant reports. This matching grant begins on the date of this leUer and will end June 30, 2010.
Thank you for your continued support and involvement in improving and expanding the
prehospital EMS system. If you need assistance, please feel free to contact Mr. Alan Van
Lewen, Health Services and Facilities Consultant in the Bureau of EMS, at (850) 245-4440,
extension *2734.
Sincerely,
~)tI."~-~4~..c.1(:.~
Ana M. Viamonte Ros, M.D., M.P.H.
State Surgeon General
A VR/avl
cc: Mr. James K. Callahan, Division Director
Office ofthe State Surgeon General
4052 Bald Cypress Way, Bin ADO. Tallahassee, FL 32399.1701
, <I'. f") if
. . 1.....;;,r<" fl~~ ,c' ~
~ r .., ;~ ~r' -I ~'
, ,
$ 1'0# 00027373
MONROE COUNTY BOARD or COUNTY COMMISSIONERS
"
. PAGE NO. 1
+-----------------------------+ ,
I PUR C HAS E 0 R D E R'j
+--~--------------------------+
COUNTY SAL.E:S TAX EXEMPT NUMB.ER:
85-8013825294C-7
'.
VENDOR ~ SHIP TO:
001248 M.C. GOVT DIST.1 AMBULANCE
MEDTRONIC PHYSIO CONTROL 490 63RD 3T OCEAN [ STE 170
12100 COLLECTIONS CENTER DRIVE MARATHON, FL 33050
CHICAGO II. 60693 ATTN: BILljY PRUITT
A'fTN:
DI-\TE: 03/09/09 BUYER: B11,I,Y PRUITT REQ. NO: 00024075 RQ:
TERMS:NET 30 DAYS FOB: DESC:
ITEM# QWI.'Y UOM DESCRIPTION UNIT PRICE EXTENSION
01 2.00 OPEN PO WITH HEDTRONISC PHYSIO CONT 20000.0000 40,000.00
E'OR REPLACMENT PROGRAM FOR LIFE PACK 12
,''!to
.-
-
0t~
:2 '7/ 3 :;/.71
PAGE 1. TOTAL:
~CCOUNT PO TOTAL: ,~\
AMOUNT PROJ CD
01 11 . 560640 20,000.00
OJ , 001 j' 560640 20,000.00
INV # AUTHORITY: 1!lJRC 1i.A::i J. l\f(;-}.\:GEN'I.--.----
- ._.~----...-.-......-.........-.---.......--------
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