Item C20
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16, 2009 Division: _Employee Services
Bulk Item: Yes ~ No - Department: Employee BenefIts
Staff Contact Person/Phone #: Maria Fernandez-Gonzalez, Ext. 4448
AGENDA ITEM WORDING: Approval to renew current policy for full-insured voluntary
dental benefits with Delta Dental for the period of January 1,2010 through December 31,2010
and waive purchasing policy in order to renew for a second consecutive term which will run
from January 1,2011 through December 31,2011.
ITEM BACKGROUND: April 17, 2003 BOCC approved recommendation to make dental
benefits available through a fully-insured voluntary plan. BOCC approved completion of
application for fully-insured voluntary dental benefits through American General effective
January 1, 2004 at their October 15, 2003 meeting. BOCC approved renewal with American
General at the November 15, 2005 meeting for FY 05-06. BOCC approved renewal with
American General at the October 18, 2006 meeting for FY 06-07 and RFP to be done prior to
next renewal.
PREVIOUS RELEVANT BOCC ACTION: RFP done 2007 resulting in the approval of Delta
Dental by the BOCC for a two year policy term at the November 14, 2007, effective January 1,
2008.
CONTRACT/AGREEMENT CHANGES: Two-year renewal effective January 1,2010 with a
4% premium increase (see attached rates).
ST AFF RECOMMENDATIONS: Approval
TOT AL COST: N/A INDIRECT COST: BUDGETED: Yes - No
-
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes NO(b.~ AMOUNT PER MONTH Year
CJJ - -
APPROVED BY: County Ally J ~rChaSing ~ Risk Management J1l5.
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
Revised 7/09
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Offi.,e of the Employee Sen'iI.'.." Oivi~ion ()jrector
The J1i~torie Cato Cigar Fa..tory
1100 Simonton Street, Suite 268
Key West, FL :J301.0 ,,~, "0
(30;;) 292-!-t58 - Phone
(30;;) 292-t5M - Fax
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TO: Board of County Commissioners DATE: August 26, 2009
FROM: Teresa E. Aguiar,
Employee Services Director
SUBJ: Renewal of fully-insured voluntary dental benefits
This item requests approval to renew the County's dental benefit with Delta Dental Insurance Company
for the period of January 1,2010 through December 31,2010 and waive purchasing policy in order to
renew for a second consecutive term which will run from January 1, 2011 December 31, 2011. During
2011, before the policy expires, we will bid this service in accordance with policy.
Delta Dental has agreed to renew the current policy for an additional two years with a small increase of
only 4% of the current rates. This Company has provided excellent service and we are confident that they
will continue to do so.
If you have any questions on this item, please do not hesitate to contact me at X4458.
( ,
June 5, 2009
(revised July 1,2009)
Maria Fernandez-Gonzalez
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
1100 Simonton Street, Room 2-268
Key West, FL 33040
RE: Monroe County Board of County Commissioners - 2010 Contract Renewal
Contract #10-9595
Dear Maria:
We welcome this opportunity to acknowledge and thank: you for your two years with Delta Dental Insurance
Company. Your employees are among the millions of employees nationwide who enjoy dental benefits from
Delta Dental. This renewal letter should be kept with your contract documents and will serve as an
amendment to your Delta Dental contract.
Your two-year contract renewal period is January 1, 2010 through December 31, 2011. To renew your
contract, you need only begin paying the rates outlined below with the new contract tenn.
Current Rates Renewal Rates
Employee: $31.80 $33.96
Employee & Spouse: $61.64 $64.28
Employee & Child(ren): $66.51 $69.36
Family: $96.34 $100.46
The crucial assumption made by Delta Dental in the calculation of your rates is that the employer/employee
contribution levels as stated in your contract remain the same. If the contribution levels and/or enrollment
guidelines have changed, please notify us immediately.
We also have other program designs that are very comprehensive in coverage and affordably priced. In fact,
some of these programs can decrease your premiums by anywhere from 10 to 30%. Please contact Rosie
Marrero at (888) 715-0335 should you be interested in looking at alternate plans.
Should you choose not to renew your contract, written notification must be received by Certified Mail on or
before December 1, 2009.
Your continued confidence in Delta Dental is appreciated. Weare proud of our association with you and look
forward to a long and mutually successful relationship in the future.
Sincerely,
DELTA DENTAL INSURANCE COMPANY GK~ ~a.MVU)
~--- --
Anthony S. Barth Rosie Marrero k
President Account Manager
cc: Gallagher Benefits Services, Inc., Rosie Marrero, Miami Office, Group Records, Contracts, Billing
258 Southhall Lane Telephone: 407-660-9034
Suite 350 Toll-Free: 800-662-9034
Maitland, FL 32751 Facsimile: 407-660-2899