Resolution 288-2023RESOLUTION NO. 288 -2023
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY,
FLORIDA, RECOGNIZING THEIR COMMITMENT TO
HOSTING THE REGIONAL CLIMATE LEADERSHIP
SUMMIT IN THE KEYS, ENACTING THE
ORGANIZATIONAL PROCEDURES FOR THE
SUMMIT, AND AUTHORIZING THE COUNTY
ADMINISTRATOR TO SIGN NECESSARY
DOCUMENTS.
WHEREAS, there is consensus among the world's leading scientists that global climate
change is among the most significant problems facing the world today; and
WHEREAS, the United States Environmental Protection Agency has determined
that climate change, in conjunction with changes in land use and demographics, will
affect important human dimensions in the United States, especially those related to
human health, settlements and welfare; and
WHEREAS, Florida is considered one of the most vulnerable areas in the country
to the consequences of climate change with Southeast Florida on the front line to
experience the impacts of climate change, especially sea level rise; and
WHEREAS, it is a valid public purpose for local and regional governments, and
Southeast Florida as a whole, to give significant consideration to adaptation strategies
designed to protect public infrastructure, property, water resources, natural areas and native
species, and basic quality of life; and
WHEREAS, Broward, Miami -Dade, Palm Beach and Monroe Counties
(Compact Counties), as the four counties who are party to the Southeast Florida
Regional Climate Change Compact, have demonstrated national and international
leadership through the formation and execution of the Compact; and
WHEREAS, Monroe County adopted Resolution 022-2010 on January 20, 2010,
pledging to work with other counties party to, among other things, participate in the
Regional Climate Team with other counties, within budget constraints, toward the
development of a Southeast Florida Regional Climate Change Action Plan; and
WHEREAS, the four counties have in turn each held Regional Climate
Leadership Summits in their respective county; and
WHEREAS, Monroe County has agreed to host a summit for the four counties on
December 17-18, 2024 in Key West; and
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WHEREAS, it serves a public purpose for Monroe County to host the Regional
Climate Leadership Summit; and
WHEREAS, Monroe County will not pledge public credit, nor will Monroe
County use its taxing power to host the summit, all venue expenditures will be raised by
donations and registrations for the public purpose of hosting the Regional Climate
Leadership Summit; and
WHEREAS, budgeted County funds may be used for independent contractors who
may need to be hired to assist in event planning, arrange for audio visual and other
equipment, provide decorations, arrange for various activities, and draft programs,
brochures, and announcements.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY:
SECTION 1: That Monroe County shall host a Regional Climate Leadership Summit
for the members, staff and interested parties related to the four county compact, which is
presently in the planning stages but will be held in Key West on December 16-18, 2024.
SECTION 2: That Rhonda Haag shall be the designated staff member in Monroe
County, reporting to the County Administrator, who shall serve as supervisor, to organize
the contracts, people and events for the summit and to coordinate with the other counties
and their representatives. Rhonda Haag, Chief Resilience Officer, or her designee, shall
be responsible for seeking and collecting any donations from the public to sponsor the
summit;
SECTION 3: It is the intent of the Board of County Commissioners that the venue
for the event be paid for exclusively from the Climate Leadership Summit Cost Center in
Fund 158 Miscellaneous Special Revenue Fund as well as donations and registrations for the
event. Depending upon the amount of donations and registrations received the summit may
be expanded or reduced in size and activities offered to attendees.
SECTION 4: ACCEPTANCE OF DONATIONS. Monroe County and/or an
authorized entity hired by Monroe County is hereby authorized to accept donations and
registrations for the purpose of hosting the summit; all donations shall ultimately be given
to Rhonda Haag for deposit into Climate Leadership Summit Cost Center in Fund 158 held
by the Clerk of Court to be used solely for the purpose of and preparation for the summit
and its events. If any other staff member or contractor receives or accepts donations they
shall be given to Rhonda Haag along with supporting documentation. Ms. Haag will
provide a receipt for the donation, a copy of which will be retained along with a copy of the
donation check. An accurate list of all donors, amounts of donations, supporting
documentation on donors and a record of deposits shall be kept by Ms. Haag or an
authorized entity and shall be provided to the Clerk of Courts at the time of the deposit of
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donations. At no time shall expenditures exceed deposits and no money other than
donations and registrations shall be used for the Summit venue.
SECTION 5: DEPOSIT AND DISBURSEMENT OF DONATIONS. Donations
and registrations may be in the form of a check, cash or credit card if an authorized
entity is hired to receive and manage the payments. If not, all donations shall be in the
form of a check, no cash or credit cards shall be accepted by the County directly.
Checks should be made out to Monroe County Board of County Commissioners and shall
be accompanied by the sponsorship form indicating that they are for the Regional Climate
Leadership Summit. All donations and registrations shall be deposited into a separate
account specifically for the purpose of supporting the Regional Climate Leadership Summit.
The Clerk of Court shall determine, in his sole discretion, what expenses shall be paid upon
submission of an invoice or statement of expense accompanied documentation showing the
validity of the expense.
SECTION 6: Individuals or corporations making donations shall receive no benefit
or special treatment from the County as consideration for the donation, all donations shall
be given freely for the public purpose stated herein. Recognition for donations shall be
listed in Summit brochures, the County website and signage at the event. Individuals
providing an event registration fee shall be allowed access to the Climate Summit.
SECTION 7: UNUSED DONATIONS. If any donations are unused after
the summit has been concluded and all persons, and contractors have been paid, the
remainder shall be used in Monroe County for a purpose related to the goals of the summit.
The use of any unused funds shall be specifically approved by the BOCC prior to
disbursement.
SECTION 8: HIRING OF CONTRACTORS. It is anticipated that
independent contractors may need to be hired to assist in event planning, set up the site,
cleanup before and after the event, arrange for audio visual and other equipment,
provide decorations, arrange for various activities, organize food and beverage for
attendees, and draft programs, brochures, and announcements. In the event that
professional services are needed, the County Administrator may sign a contract for
said services up to the amount of his purchasing authority and obtain County
Commission ratification afterwards and such ratification shall not be unreasonably
withheld.
SECTION 9: PURCHASING POLICY. The Monroe County Purchasing Policy
shall be followed all aspects of the Summit, including but not limited to agreements with
contractors, rental equipment, food and beverage, entertainment, provisions for insurance
and all aspects of any such agreement.
SECTION 10: PROCEDURE FOR SPEAKER ACCEPTANCE. Some speakers
will be invited specifically for the summit; however, other individuals or corporations who
wish to participate in the summit as a speaker may submit a letter of interest including an
abstract of their topic, and the speaker's biography. All such inquiries will be considered by
the 4 County Compact Planning Team, the final speakers shall be chosen for relevance to
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by Rhonda Haag. Donated funds may be used for the purpose of paying the speaker
registration fees and/or travel expenses.
1MMINHWHWE", let, I
Mayor Craig Cates
Mayor Pro Tem Holly Merrill Raschein
Commissioner Michelle Lincoln
MADOK, CLERK BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
eputy Clerk
By: . ... ....
Craig Ca es, Mayor
Approved as too and legal sufficiency:
Monroe County Attorney's Office 8-7-2023
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