Resolution 494-2023 RESOLUTION NO. 494 -2023
A RESOLUTION OF THE BOARD OF GOVERNORS OF
MONROE COUNTY FIRE AND AMBULANCE DISTRICT 1,
MONROE COUNTY, FLORIDA, APPOINTING AND
AUTHORIZING A DESIGNEE TO SIGN AND EXECUTE
REQUESTS TO PURCHASE UP TO AND INCLUDING THE
AMOUNT GIVEN TO THE COUNTY ADMINISTRATOR,
ASSISTANT COUNTY ADMINISTRATOR OR
PURCHASING DIRECTOR AS AUTHORIZED IN THE
MONROE COUNTY PURCHASING POLICY.
WHEREAS, Section 125.01(1)(q), Florida Statutes, grants to counties the authority to
establish and abolish municipal service taxing units for the provision of numerous municipal
services; and
WHEREAS, on January 25, 1977, municipal service taxing or benefits units were
created by the Board of County Commissioners ("Board") via Ordinance No. 5-1977, later
amended by Ordinance No. 4-1981 for the purpose of providing fire protection and ambulance
services; and
WHEREAS,Ordinance No.4-2022 created Section 22-129 of the Monroe County Code
which codified the name of the District as Fire and Ambulance District 1 ("District"), set forth
District boundaries and the composition of, and powers and duties of,the governing body of the
District; and
WHEREAS, the District is currently comprised of three members of the Board of
County Commission: Mayor Cates, Mayor Pro Tem Raschein and Commissioner Rice, who
were designated by Resolution No. 45-2023, and two members of the governing body of the
City of Layton: Mayor Halle and Councilman Lewis, who were designated by Resolution No.
46-2023; and
WHEREAS, the District, through its governing body ("Board of Governors"), is
granted certain powers which are set forth in Ordinance No. 4-2022 and include the power to
enter into contracts and make certain purchases; and
WHEREAS, the District routinely makes purchases in conjunction with Monroe County
Fire Rescue; and
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WHEREAS, Monroe County Fire Rescue ("MCFR") is able to make purchases by
utilizing the purchasing authority granted to the County Administrator, Assistant County
Administrator or Purchasing Director which streamlines the purchasing process for certain goods
and services; and
WHEREAS, MCFR is currently unable to utilize the same purchasing process when
utilizing Fire and Ambulance District 1 funds (District 1 Funds) and requires the Board of
Governors to convene and approve the same purchases that MCFR is able to purchase when
utilizing non-district funds as allowed by Monroe County's Purchasing Policy; and
WHEREAS, oftentimes this process utilizing District 1 funds can result in up to several
weeks of delay which can lead to inefficiencies and delays in making necessary purchases; and
WHEREAS, the Board of Governors desires to eliminate the delay of certain purchases
that are within the purchasing authority of the County Administrator, Assistant County
Administrator or Purchasing Director by delegating the same purchasing authority to the County
Administrator, Assistant County Administrator or Purchasing Director when utilizing District 1
funds; and
WHEREAS,the Board of Governors seeks to streamline this process by granting County
Administrator, Assistant County Administrator or Purchasing Director purchasing authority up to
and including the amount granted to the County Administrator, Assistant County Administrator or
Purchasing Director in the purchasing policy when utilizing Fire and Ambulance District 1
funding; and
WHEREAS, the Board of Commissioners for Monroe County would necessarily have to
approve an Ordinance change to allow the change to the County Administrator, Assistant County
Administrator or Purchasing Director's purchasing authority.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF
MONROE COUNTY FIRE AND AMBULANCE DISTRICT 1, MONROE COUNTY,
FLORIDA:
1. The foregoing recitals and statements of legislative intent are true and correct and are
hereby incorporated as if fully stated herein.
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2. Finds that it is in the best interest of Monroe County Fire Rescue if purchases made utilizing
Fire and Ambulance District I funding, which are made for the purpose of providing fire
protection and ambulance services within Monroe County, by the County Administrator,
Assistant County Administrator or Purchasing Director were allowed subject to the
purchasing authority granted to the County Administrator,Assistant County Administrator
or Purchasing Director in the Monroe County Purchasing Policy, as amended from time to
time, without the need to convene the Board of Governors of Monroe County Fire and
Ambulance District I for purposes of approval prior to purchase and/or execution.
3. The Board of Governors hereby designates and authorizes the County Administrator,
Assistant County Administrator or Purchasing Director to execute such documents as
necessary, not to exceed the County Administrator, Assistant County Administrator or
Purchasing Director's purchasing authority, as may be amended from time-to-time
pursuant to the Monroe County BOCC Purchasing Policy, when utilizing Fire and
Ambulance District 1 funds on behalf of the Board of Governors, following review and
approval by the County Attorney's Office.
4. After execution, such documents shall be brought before the Board of Governors at the
next meeting in the form of a report to inform the Board of Governors of the purchase(s)
but is not to be voted on.
PASSED AND ADOPTED by the Board of Governors of Fire and Ambulance District 1
of Monroe County, Florida, at a meeting of said Board held on the 18th day of October, 2023.
Mayor Cates Yes
Mayor Pro Tem Raschein Yes a _' _n
y,;,�� Commissioner Rice Yes •- LC) �-
' f` 3 Chairperson Mayor Halle Yes / c
(14'''Y -°- Vice Chair Vice-Mayor Lewis Yes :")
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4-teEry via Madok, Clerk BOARD OF GOVERNORS,MONROE c3
COUNTY FIRE AND AMBULANCE
DISTRICT 1,OF MONROE COUNTY,
FLORIDA
By: f'*
1 o Deputy
� By:
s De u Clerl: Chairman
LLJ:k0U-1) ,
3 Approved as to form and legal sufficiency
Monroe County Attorney's Office
Christina Cory,Assistant County Attorney