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Resolution 090-1989 4 i = Division of Public Safety RESOLUTION NO. 090 - 1989 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AUTHORIZING THE MAYOR AND CHAIRMAN OF SAID BOARD TO EXECUTE A CONTRACT FOR THE MAINTENANCE OF THE MONROE COUNTY TELEVISION TRANSLATOR SYSTEM BY AND BETWEEN THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND CARMELITA T. GOSSARD D/B/A C & M ELECTRONICS CO. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIOLD4 OF MONROE COUNTY, FLORIDA, that said Board hereby authorizes the Mayor and Chairman of the Board to execute a Contract for the maintenance of the Monroe County Television Translator System by and between the Monroe County Board of County Commissioners and Carmelite. T. Gossard d/b/a C & M Electronics Co., a copy of same being attached hereto and made a part thereof. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a'regular meeting of said Board held on the #7 k day of #1 qua w i , A.D. 1989. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA �j BY: �g�-l 2 MAYOR/CHAIRMAN (SEAL) ATTEST:DANN3t L KOLETAGE, Clerk c 1 APPROVED AS TO FORM AND LEGAL- SUFFICIENCY. BY: ��v�� 6 .� Attorney i s Office L 0: 0111 in Ell 69. • • I I DNrRACT FOR THE MAIN OF THE MONROE COUNTY TELEVISION TRANSLATOR SYSTEM INSTALLATIONS THIS AGREEMENT made on the day of 1989 by and between the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS constituting the governing body of the Monroe County Special Taxing District for the Television Translator System, hereinafter referred to as the County rind CARMELITA T. GOSSARD d/b/a C&M ELECTRONICS CO., hereinafter referred to as the Contractor, ,.whose mailing address is P.O. Box 10, Summerland Key, Florida 33042. . It is agreed and understood that wherever used herein, the term "County" shall mean the governing body of the Monroe County Special Taxing District for the Television Translator System. In consideration of the mutual covenants set forth below, County and Contractor agree as follows: I. Description of Work: 1. .This contract is for the maintenance of the Monroe County Television Translator System Installations, at five sites located approximately as follows: a. Key Largo b. Islamorada c. Grassy Key d. West Summerland Key • • e. Key West Each site consists of an antenna tower and five translator units and associated electronic equipment and devices in a co-located, air conditioned building. The Contractor shall be responsible for main- taining all translator units and its associated electronic equipment and devices. Fault isolation of antennas and transmission lines is the responsibility of the Contractor. The repair of the air conditioner, maintenance of the site, the building, antennas, the antenna towers, and transmission lines are excepted from this contract and are specifically not required as duties of the Contractor, however, the Contractor shall act as Coordinator between the County and other Contractors or Sub-Contractors in such instances. The Contractor shall upon each visit make visual inspection of the building, roads and grounds, work area; air conditioners and general conditions of the various sites, and shall notify the County when repair or refurbishment becomes necessary: Upon approval by the County for repair, refurbish- ment or additions; the Contractor will coordinate with other contractors or sub-contractors to assure proper workmanship and to maintain site security during the work period. 2. The Contractor shall respond to and perform unscheduled maintenance resulting from equipment malfunction or failure in a timely manner. To facilitate services and quick response, the Contractor may sub-contract with strategically located technicians so that response to a service requirement at any of the sites at any time does not exceed two hours. 3. The Contractor must certify the possession of a valid county occupational license and FCC radiotelephone license meeting the requirements for maintenance• of this equipment. All sub-contractors shall have the sane licenses as the bidder; occupational and FCC. The Contractor. shall certify that all personnel performing maintenance, repairs, adjustments, and related work .to the translator equipment must possess the proper F.C.C. license(s) for such work. Personnel who do not have the proper license(s) shall perform work only under the direct supervison of a licensee; supervision in person. 4. The Contractor must certify the possession of, or avail- ability for his use; the required minimum test equipment in Section III. 5. Regularly scheduled maintenance shall be conducted mainly in accordance with tasks outlined in Section II. Scheduled maintenance requiring translator shut down shall be performed between the hours of midnight and 8:00 a.m. 6. All unscheduled maintenance resulting from equipment malfunction or failure requiring service may be billed by Contractor at the rate of $40.00 per hour. The Contractor shall notify the County, in a timely manner; of the occurance of 'an equipment malfunction or failure requiring unscheduled maintenance and upon completion Of same, the outcome:and cost. The County shall issue a separate purchase order for each occurrence of unscheduled maintenance. The Contractor shall indicate on the repair invoice the method of discovery for each incidence of unscheduled maintenance. . 7. One jure t parts kit shall be supplied by the CoaCounty expense ftranslator equipment. The kit consists specialized parts not usually stocked by commercial parts suppliers. Upon use, the failed parts must be returned to the County along with a request to reorder as required. All other parts will be supplied by the Contractor and billed to the County at a price not to exceed thirty five percent (35%) above actual cost to the Contractor. The Contractor shall provide to the County a copy of the original parts supplier's invoice which shows the actual cost of the parts to the Contractor. All provisions and requirements of the Purchasing Policies for Monroe County shall be adhered to unless otherwise specifically stated elsewhere in this agreement. 8. The Contractor shall provide regularly scheduled semi- monthly inspection and maintenance visits to all sites and perform all . maintenance tasks as detailed in Section II of this agreement. 9. The Contractor shall verify and log each day, the proper operation of the hazard lighting as required by F.C.C. Rules 17.37 and 17.38, and shall notify F.A.A. of hazard lighting failures and when restoration is accomplished. 10. The Contractor shall be. responsible for the training of his sub-contractors. 11. The Contractor shall provide and maintain a "Maintenance Log" at each site. The log shall contain the following information: a. Date b. Equipment serviced c. Service performed d. Name of technician e. Total down time of equipment The log shall be stored at the site and shall not be removed without the specific authorization of the County. 12. The Contractor shall install at his central shop location a "dedicated telephone" connected to the system failure alarm located in the Key West site. The Contractor shall also connect the alarm to a paging system, and equip the duty technician with a paging receiver to alert him to a system failure in the event he is remote from the central shop location and therefore unable to receive the telephone alarm. The cost of same will be an expense of the Contractor. 13. The Contractor shall in a courteous, direct manner answer all inquiries from the general public concerning the operational status and system reception problems; a written log of all inquiries from the general public shall be maintained at the Contractor's place of busi- ness, with copies of same being provided to the County on a monthly basis. 14. All work.'is to be performed in a workmanlike manner. II. Regularly Scheduled Maintenance Tasks 1. Clean air filters on all equipment and air conditioners. 2. Inspect and service all line dehydrators. 3. Inspect and clean and oil all blower motors. 4. Inspect all unenclosed relays and 'burnish contacts as required. 5. Inspect all meters for proper operation of translator and specified power output. 6. Make required adjustments to bring equipment to specified operating' levels. 7. Inspect high voltage/high power components for signs of impending:'breakdown.. Replace as required. 8. Enter required data on "Maintenance Log". 9. Return faulty parts to proper County Department with request for replacement and or reimbursement. III. Minimum: Required Test Equipment: 1. VHF/UHF Sweep Generator with internal or external marker generator. 2. VHF/UHF Field Strength Meter 3. VHF/UHF Frequency Counter 4. Oscilloscope (15 Mhz minimum frequency response) 5. VHF/UHF Spectrum Analyzer 6. Thruline Power Meter 0-150 watts • 7. High input,impedance Voltmeter 8. 50 Ohm Detector • 9. Attenuators (10DB, 20DB, 30DB) 10. Dummy Load 150 watts, 50 ohm IV. Generisions: 1. This contract shall become effective upon its execution by both parties and shall continue in force for one (1) year.- 2. The County and/or its representative shall have free access . to make on-site'inspections, and shall have the authority to reject or stop work which in its opinion does not conform to the contract. 3. The Contractor shall be fully responsible for all acts or . omissions of his employees or sub-contractors or any other persona doing work under his direction. 4. The Contractor agrees to. indemnify the County and hold the County harmless from and against all claims, damages, losses and expenses, including reasonable attorneys' fees in case it shall be, necessary to file an action arising out of performance of the work herein including bodily injury, illness or death, or for property • damage including loss of use, resulting from the Contractor's work. 5. Termination. The County may, without advance notice to the Contractor, terminate this contract before the termination date hereof, and without prejudice or any other remedy it may have, when Contractor defaults in performance of any provision herein, or fails to carry out his duties in accordance with the provisions of this contract. 6. This contract may not be assigned by either party. V. Contract Compensation: The County agrees to pay the Contractor for the herein described work at the rate of Thirty-One Thousand One Hundred Twenty- Five Dollars ($31,125.00) for 120 regularly scheduled semi-monthly maintenance visits to the translator sites. In no event shall travel time be paid for. Payment is subject to additions in accordance with • Section I, paragraph '6 hereof The Contractor shall bill the County monthly for the specified services at the rate of TWO Thousand Five Hundred Ninety-three and 75/100 Dollars ($2,593.75), plus any additional amount due in accordance with Section I, paragraph 6 hereof. IN WITNESS WHEREOF this Agreement was executed in Monroe county on the date first above written. -. . BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Mayor/Chairman (Seal) • • • • Attest: • • Clerk CARMELITA T. GOSSARD d /a C & M ELECTRONICS CO. ejei,"42. - /Witnesses • Approved as to form and legal sufficiency. `40