Resolution 107-1986
Louis LaTorre, Director
Social Services
RESOLUTION NO. 107 -1986
A RESOLUTION AUTHORIZING THE MAYOR AND
CHAIRMAN OF THE BOARD OF COUNTY COMMIS-
SIONERS OF MONROE COUNTY, FLORIDA, TO APPROVE
AND EXECUTE AMENDMENT /11 AMENDING CONTRACT
KG518 BY AND BETWEEN THE STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABILITATIVE
SERVICES AND THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA.
y
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
The Mayor and Chairman of the Board of County Commis-
sioners of Monroe County, Florida, is hereby authorized to
approve and execute Amendment #1 amending Contract KG518 by and
between the State of Florida Department of Health and
Rehabilitative Services and the Board of County Commissioners of
Monroe County, Florida, a copy of same being attached hereto.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 4th day of April, A.D. 1986.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
( Seal)
At te s t : DANNY L. KOLHAGE Clerk
- - '" ,
:t2aL: /J~, J)L
BY
-.,
CONTRACT KG518
AMENDMENT 111
This Amendment, entered into between tbe ,State of Florida, Department of Health
and Rehabilitative Service.s, hereinafter ref.erred to as the "Department" and
Monroe County, Board of County Commissioners, hereinafter referred as to the
"Provider", Amends Contract KG518.
1. Section I, Paragraph L, page 3, is hereby amend to read:
Local Match.
The provider agrees to provide local match in the amount of $5,388.88.
2. Section II, is hereby am~nded to read:
To pay for contracted services according to conditions of ATTACHMENT I
in an amount not to exceed $48,500.
3. Section III, The Provider and Department Mutually Agree, is hereby
amended to read:
F. Total Project Cost.
The Department's share of the total project cost is $48,500.
The provider's share of the total project cost is $5,388.88, for a
total project cost of $53,888.88.
4. Attachment I, Section C. Method of Payment, Paragraph I is hereby
amended to read:
1. Subject to the availibility of funds, the Department is identifying
no more than a total General Revenue dollar amount of $48,500 for
expenditures made in accordance with budget attached hereto.
5. Exhibit I, page 12, is substituted by the revised Face sheet.
6. Budget: Exhibit I. Budget Summary. Detailed Budget, pp 51 to 56, is
substituted by the Attached Exhibit I revised Budget, pp 3 to 11.
7. This Amendment shall begin on February 15; 1986 or the date on which the
Contraet has been signed by both parties whichever is later.
All the provisions in the Contract and any attachments hereto in conflict with
this Amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this Amendment are still in effect and are
to be performed at the level specified in the Contract.
I
Page 2.
Amendmen t II 1
Contract # KG 518
This amendment and all attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this~page amendment to be
executed by their undersigned officials a~ duly authorized.
PROVIDER
STATE eF FLORIDA
DEPARTMENT OF HEALTH AND
REHABILITATIVE SERVICES
BY:
BY:
NAME:
NAME:
TITLE:
TITLE:
DATE:
DATE:
FEDERAL In NUMBER:
~P. VFD AS TO FORM
. ,.1N GilL s~rnCll:r IJ
B.Y, .~. lf~/!
Att"rn~v's Ofr;r:P~ ~
2
APPLICATION FOR PURCHASE OF SERVICE
Department of Health and Rehabilitative Services
Face Sheet
Date of ,this Application:
May 1, 1985
Contact Person:
Name:
Louis LaTorre
Legal Name of Agency:
Monroe County Board of
County Commissioners
P.O. Box 1680
Key West, Florida
Position: Executive Director
33040
Address: Monroe County Social Services
Wing III-Publie Service Bldg.
Stock Island,
Key West, Florida 33040
Name of Program:
Monroe County In-Home Services
Phone:
(305)294-8468
Name: Gwen Rodriguez
Position: Project Director
Type of Service:
Address: Monroe County In-Hqme Services
Wing III-Public Service Bldg.
Stock Island,
Key West, Florida 33040
~omemaking/Personal Care for County
resident between the ages of 18 and
59 with physieal disabilities.
Number to be Served:
Phone: (305)294-8468
Monthly
45
Yearly
45
Funds:
Client Donations:
$ 2,228.84
Payee: Monroe County Board of
Commissioners
Local:
$ 5,388.89
Federal: 48,500.00
Name: Wilhelmina Harvey
Total:
56,117.73
Position: Mayor/Chairman
Beginning and Ending Dates of Contract
Period:
Address: P.O. Box 1680
July 1, 1985 - June 30, 1986
Key West, Florida
33040
Phone: (305)294- 4641
"3
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COMMUNITY CARE FOR DISABLED ADULTS
February 1986
BUDGET SUMMARY
I. Personnel and Fringe $46,918.25
tI. Travel 3,573.00
III. Printing and Supplies 1,621.44
IV. Communications and Utilities 274.04
V. Other 3,731.00
, TOTAL BUDGET
CLIENT DONATIONS
LOCAL CASH MATCH
$56,117.73
2,,228.84
- 5,388.89
GENERAL REVENUE REQUEST
$48,500.00
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OF COUNTY COMM1~lONERS
MA YOR Wilhelmina Harvey, D,StrIct 1
Ed SWift. D,s'tr,ct 2
Wm, BIlly Freeman, D'STrict 3
liWyor Pro Tem AhS,on F8h.' ef",p'.,I~Trlct 4
!1 aim. STormont, DISTrict 5 : ~! 1
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MAR '1 1986
~Yy~~I: 3F!~~~~~~E
IJ051 2944641
Gwen ROdriguez, Project Director
Monroe County In-Home Serviees
Wing III-Publie Service BUilding
Key West, Florida 33040
AgIng &d1rl'J!t S~"rVj-r.'i.
HRS are~ '....119Cl6
I'::' I 1111." ^
Concha' Lopez', Program Analyst
Aging and Adult Serviees
Department of HRS
401 N.W. 2nd Avenue, Suite 1080
Miami, Florida 33128
Dear Coneha:
This letter is submitted for the purpose of justifY1ng the inerease of $14,000.00
~or Co~munity Care for Disabled Adults Program for FX 1985-86. For clarification,
this additional money is not (as per your letter of January 23, 1986), a six month
increase, but is for a eontinuation of our twelve month contract of July 1, 1985 _
June. 30, 1986,
In order to 'maintain Our goals and level of serviee we have submitted to you our re-
vised budget, reflecting the additional monies.
To further clarify, our explanation for our needs to accomplish stated goals and units
of service are:
Salaries have increased due to the case load of clients, requiring that the two
Homemaker/personal'Care Provider positions be 100% funded full time, 40 hour
positions in CCDA, Our case load for this FY was projected at 45 unduplicated
clients. During the first six month periOd, we have servieed 37 unduplicated
clients. We will over-achieve in this area, due to need, and will require the
minimum of these two positions to accomplish serviees, an inerease of $7,259.76.
Also, fr~nge costs (Group Insuranee, F,I.C.A.) have risen this year to an actual
cost of $12,634.25 or 66\ over the original budget request,
In-Area travel has been revised to reflect an increase of 76\, or $840.00. This
is due to the geographical area requiring coverage to service clients both in
Key West and along the Keys.
Miscellaneous direct serviee supplies and office supplies have been increased
aceordingly to accomodate more services required by the clients.
Professional fees for payment to ,our SUb-contract with the Florida Health Profess-
ional Services to provide registered nurses on an individual basis for initial
assessment of personal care needs of all CCDA e1ients and to review those needs
every sixty days on a continuing basis,reflects an increase of $2,250.00. This
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March 3, 19bv
Page 2
is required in order to perform personal care. We do not have any CCDA clients
who only require homemakin9 serviees, to the eontrary, these elients require
more personal care than homemaking. The use of ' these services by sub-contact
in lieu of employment of Registered Nurses by the project is extremely cost-
effeetive in favor of the project.
This $14,000.00 increase in our FY 85-86 eontra~t will assure continuing servic~s to
45 unduplicated clients with 528 units of service in Case Management and 3,960 units
of service in Homemaking andPer90nal Care. This 'breaks down to a cost of $14.17
over~all cost per unit of service, which is in line with other program eosts of projects
adminis,tered .by Monroe County In-Horne Serviees.
May I, hasten to add, that Monroe County In-Horne Services through the CCDA Grant is the
sole resource for these much needed services to the clients in Monroe County. Our
elient's needs in this area are vital to their being maintained in their homes with
dignity and self-respect.
Should you require additional information, please do not hesitate to eall on me.
Thank you for your assistance and eooperation.
Sincerely,
~.~ .
G n'Rodriguez,
oject Director
GRlgs
~
February 19.86
I. PERSONNEL AND FRINGE
FRINGE:
F.I.C.A.:' 7.05% of salaries from 7/1/85-12/31/85
7.15% of salaries from 1/1/86-6/30/86
$1,208.51
1,225.65
TOTAL F .LC.A.
$2,434.16
RETIREMENT: 12.24% of Salaries
$4,196.36
TOTAL RETIREMENT
$4,196.36
GROUP INSURANCE:
$130.00 per mo. for all FTE
8 FTE @10%
2 FTE Homemaker/Personal Care Providers
1 FTE Homemaker/Personal Care Provider
. x 3 mos.
$1,248.00
3,120.00
390.00
TOTAL GROUP INSURANCE
$4,758.00
WORKMEN'S COMPENSATION:
1 Piojeet Director: $6.27 per $100 of Salary $ 116.18
3 Clerieal .37 per $100 of Salary 14.25
(Program Specialist, Program Secretary,
Bookkeeper)
4 Case Managers
: .98 per $100 of Salary
49.53
3 Homemaker/Personal Care Providers:
$4.53 per $100 of Salary 1,065.77
TOTAL WORKMEN's COMP. $1,245.73
TOTAL FRINGE $12,634.25
TOTAL PERSONNEL 34,284.00
TOTAL PERSONNEL &
FRINGE $46,918.25
-40- 7
II . TRAVEL
bUT OF AREA:
IN AREA
1 Round Trip Key West/Miami
@$72.00 + $21.00 per. diem
F "'~... "w,ry 1986
$ 93.00
:@20ct p~r mile
1 Project D~rector-l00'miles/mo. x 12 mos. 240.00
4 Case Manqgers-l00 mile$/mo. x 4 x 12 mos. 960.00
1 Homemaker/Personal Care provider-
200 miles/mo. x 3 mos.
2 Homemaker Personal Care providers-
450 miles/mo. x 12' mos.
TOTAL TRAVEL
III. PRINTING AND SUPPLIES
Miscellaneos Direct Service Cleaning
Supplies=@$30.00/mo. x 12 mos
Office Supplies-@$30.00/mo. x 12 mos.
Xerox Copies-500 Copies/mo. x 12 mos.
x 10ct each
Printing Training Manu~ls, Educational
Material
TOTAL PRINTING &
SUPPLIES
IV. COMMUNICATIONS AND UTILITIES
Postage-$13.67 mo. x 12 mos.
Long Distance Calls
Certified Mail
TOTAL COMMUNICATIONS
& UTILITIES
-41-
120.00
2,160.00
$3,573.00
360.00
360.00
600.00
301.44
$1,621.44
$ 164.04
50.00
60.00
$ 274.04
J
V. OTHER
INSURANCE & BONDS: (*200% increase over
last year)
PROFESSIONAL FEES: (Nurses Contract)
30' Actual Clients for Initial Visit @$15.00 ea.
45 Actual Clients for Review Every 60 days
@$10.00 each
MEDICAL EXk~S: for new employees
1 @$35.00
ADVERTISING: for vacant positions
1 @$20.00
TOTAL OTHER
* See memo from County Administrator
-41a-
February 1986
$ 1,426.00
450.00
1,800.00
35.00
20.00
$ 3,731.00
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TI~E ALLOC~TION CHART
7/1/85- 10/1/8<
9/30/85 6/30/8E OTHER
POSITION LSP LSP CCE III-B PROJECTS
Project Direetor 10%+32.23 10% 65% 25%
hrs overtimE
Program Speeialist 21 hrs over 10% 65% 25%
time
Program Seeretary 19.5 hrs 10% 90%
overtime
Bookkeeper 21.75 hr-s:,-= 10% 20% 20% 50%
overtime
Case Management Supervisor 21 hrs over 10% 65% 25%
time
Case Manager/Area Coordinator, Lower Keys 10%+21 hrs 10% 65% 25%
overtime
Case Manager/Area Coordinator, Middle Key~ 10%+21 hrs 10% 65% 25%
overtime
Case' Manager/Area Coordinator, Upper Keys 10% 10% 65% 25%
Homemaker/Personal Care Provider 100% 100%
Homemaker/Personal Care Provider 100% 100%
Homemaker/Personal Care Provider 100% 100%
~
-44_-
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