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Resolution 687-1988 RESOLUTION NO. 687-1988 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, AUTHORI ZING THE MAYOR/CHAIRMAN OF THE BOARD TO EXECUTE A CONTRACT BY AND BETWEEN PROMPT COURIER SERVICE AND MONROE COUNTY CONCERNING COURIER DELIVERY SERVICE BE IT RESOLVED, by the Board of County Commissioners of Monroe County, Florida that the Mayor/Chairman of the Board is hereby authorized to execute a contract by and between Prompt Courier Service and Monroe County concerning courier delivery service, a copy of same attached hereto. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the ~ day of December, A.D. 1988. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By , .MA~", er{,1" / /;t7. <::;/.... P//AJ/~c. .IV/~?.)) Mayor/Chairman (Seal) Attest: DANNY L. KOLHAGE, Clerk ~L~J~/ APPROVED AS TO FORM AND LEGAL SUFFICIENCY. r? LL-- By Attorney's Office , . ,--:"~ ~OUR lER SERVI CE..~ AGREEMENT THIS AGREEMENTJ MADE AND ENTERED INTO THE DAY OF J 19 J BY AND BETWEEN PROMPI COURIER Sl:.RVI C1:',J WHOSE' PRINCIPAL- PLACE OF BUSINESS IS AT 1009 PACKER STREETJ KEY WESTJ FLORIDA 330'~OJ HEREINAFTER REFERRED TO AS "VENDOR"J AND MONROE COUNTYJ WHOSE ADDRESS IS 5825 JUNIOR COLLEGE ROAD WESTJ PUBLIC SERVICE BUILDINGJ WING IIJ STOCK ISLANDJ KEY WEST FLORIDA 33040, HEREINAFTER REFERRED TO AS "CLIENT", WHEREASJ VENDOR HAS AN ABILITY TO RENDER COURIER SERVICESJ AND THE CLIENT IS DESIROUS OF OBTAINING THE SERVICES OF VENDOR, NOWJ IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINEDJ AND OTHER GOOD AND VALUABLE CONSIDERATIONJ THE SUFFI- CIENCY OF WHICH IS ACKNOWLEDGED BY BOTH PARTIESJ THE PARTIES AGREE AS FOLLOWS: 1. LOCATIONS To BE SERVICED DEPARTMENTS/AGENCIES KEY LARGO LAND FILL VOLUME REDUCTION PLANT #1 STATE RD, 905 KEY LARGOJ FL 33037 PLANTATION KEY GOVERNMENT CENTER PLANTATION KEYJ FL 33070 M,S,D, ~ ! .:' ,-' ..' SbCIAL'SERVICES VETERANS AFFAIRS GROWTH MANAGEMENT CODE ENFORCEMENT TAX COLLECTOR COUNTY CLERK . COUNTY COMMISSIONER PUBLIC WORKS LONG KEY LAND FILL VOLUME REDUCTION PLANT #2 MM 68 1/2 U,S, 1 LONG KEYJ FL MARATHON GOVERNMENT CENTER 3117 OVERSEAS HWY, MARATHONJ FL 33050 PUBLIC WORKS 10600 AVIATION BLVD, MARATHONJ FL 33050 CHAPLIN BUILDING 5192 OVERSEAS HWY, MARATHONJ FL 33050 M,S,D, GROWTH MANAGEMENT TAX COLLECTOR COUNTY CLERK PUBLIC WORKS COUNTY COMMISSIONER 3180 OVERSEAS HGWy/BAY POINT KEY WESTJ FL 33040 COUNTY. COMMISSIONER FIRE MARSHAL E,M,S. VETERANS AFFAIRS SOCIAL SERVICES CODE ENFORCEMENT COUNTY COMMISSIONER ~=:::::-~,~==>-=,~~.:=.~~::~:--_._....>..>^,.- """,..,.:.-.t,.'"_"""""",'~d.',>-,~""",:"",~""",,. .,..\......"""',,..~ -....,-.--,.--.... SOCIAL SERVICES/VETERANS AFFAIRS !315 WHITEHEAD STREET KEY WESTJ FL 33040 COUNTY ADMINISTRATOR MANAGEMENT SERVICES GROWTH MANAGEMENT COMMUNITY SERVICES PUBLIC WORKS CODE ENFORCEMENT SAFTY EXTENTION SERVICES SOCIAL SERVICES VETERANS AFFAIRS :'UBLIC SERVICE BUILDING 5325 JR. COLLEGE RD, WEST :' I aCK ISLAND K~~ WEST; FL 33040 M~NROE COUNTY COURTHOUSE ~OQ WHITEHEAD STREET ~EY WESTJ FL 33040 COUNTY CLERK TAX COLLECTOR COUNTY COMMISSIONERS COUNTY ATTORNEY I rIME OF PICK-UP AND DELIVERY TIMES SPECIFIED FOR PICK-UP AND DELIVERY BY VENDOR ARE 'I"~ ':>(jXIMATE WITH THE EXCEPTION OF THE LOCATIONS IN KEY WEST AND ~ ISLAND WHICH MUST REMAIN FIRM, , ) : "(': 1, NO VENDOR WILL PICK-UP AT EACH LOCATION FOR DELIVERY TO Ii' Ff; LOCATIONS. PICK -UP AND DEL I VERY IS REQU I RED MONDAY ,:rHROUGH FR I DAY /!'H THE EXCEPTION OF HOLIDAYS, A LIST OF HOLIDAYS WILL BE 'Hill DED TO THE VENDORJ AND THE VENDOR WILL BE NOT I F I ED SHOULD ':H ':CES TO THE LIST OCCUR. PIC~-UP WILL BEGIN AT THE MONROE COUNTY COURTHOUSE; KEY SOl~)NER THAN 4:00 P.M. AND NO LATER THAN 4:30 P.M, DAILY. ) ." " , PICK-UP AND ENROUTE DELIVERIES AT SOCIAL SERVICES AND AFFAIRSJ KEY WEST; WILL BE NO SOONER THAN 4:30 P.M, AND THAN 5:00 P.M. DAILY, .J;: r!~FANS 'j' J L /. T E R PICK-UP AND ENROUTE DELIVlRIES AT THE PUBLIC SERVICE BU:l..DINGJ STOCK ISLANDJ WILL BE NO SOONER THAN 5:00 P.M, AND NO :..,: F THAN 5:30 P.M. DAILY, PICK-UP AND ENROUTE DELIVERIES AT THE COMMISSIONER'S D,: ICEJ BAY POINTJ WILL BE FROM APPROXIMATELY 6:00 - 6:30 P.M. i)!\:1 L.r' I PICK -UP AND ENROUTE DEL I VER I E S AT THE GOVERNMENT t:eiTERJ MARATHON; WILL BE FROM APPROXIMATELY 7:00 - 7:30 P.M, J)1\1LY, PICK-UP AND ENROUTE DELIVERIES AT THE CHAPLIN BUILDING; MA ATHONJ WILL BE FROM APPROXIMATELY 7:30 - 8:00 P.M, DAILY, PICK-UP AND ENROUTE DELIVERIES AT PUBLIC WORKS; ~fi A1HONJ WILL BE FROM APPROXIMATELY 8:00 - 8:30 P.M. DAILY. PICK -UP AND ENROUTE DEL I VER I E S AT THE LONG KEY LAND :. L i...I LON G KEY" W ILL BE FRO MAP PRO X I MAT E L Y 9: 30 - 10: 00 p, M , DJlrLY, PICK-UP AND ENROUTE DELIVERIES AT THE PLANTATION KEY GOvERNMENT CENTER" PLANTATION KEY,) WILL BE FROM APPROXIMATELY 11;00 - 11:30 P.M. DAILY. ;'1,"'1'" J>' , PICK -up AND ENROUTE DEL I VER I E S AT THE KEY LARGO LAND FILL., KEY LARGOJ WILL BE FROM APPROXIMATELY 12:30 P,M, - 1:00 A,M. DAILY, DELIVERIES TO ALL LOCATIONS ENROUTE FROM KEY LARGO LAND F I LLJ KEY LARGOJ TO AND I NCLUD I NG THE MONROE COUNTY COURTHOUSE J KEY WESTJ WILL BE MADE PRIOR TO 7:00 A,M, DAILY, 3. MATERIALS To BE TRANSPORTED .. .. VENDOR WILL BE REQUIRED TO TRANSPORT INTER OFFICE ENVELOPESJ MAIL BAGSJ COMPUTER PRINT-OUTSJ AND COPY MACHINE PAPER AND GENERAL OFF ICE SUPPL I ES SO LONG AS THEY ARE BOXEDJ SEALED AND WEIGH NO MORE THAN 50 POUNDS PER BOX. BOXES BEING USED FOR THE TRANSPORTATION OF COPY MACHINE PAPER AND GENERAL OFFICE SUPPLIES MAY BE NO LARGER THAN 18" WIDEJ 15" DEEPJ AND 10" HIGH. ALL ITEMS BEING TRANSPORTED MUST BE PROPERLY SEALED AND HAVE THE DEL I VERY LOCA T I ON AND THE PHYS I CAL ADORE SS OF THE DEL I VERY LOCA T I ON CLEARLY MARKED ON THE EXTE R I OR OF THE ITEM, ITEMS SHOULD INDICATE THE SENDER AND THE PERSON TO WHOM THE ITEM IS BEING TRANSPORTED TO, 4. PROVISION OF LOCK Box~~ LOCK BOXES FOR THE PURPOSE OF TEMPORARILY STORING ITEMS UNT I L SUCH T I ME AS THEY ARE PICKED UP BY VENDOR OR BY THOSE DEPARTMENTS AND/OR AGENCIES AT EACH LOCATION (SEE ITEM "1, LOCATIONS To BE SERVICED") WILL BE INSTALLED AT EACH LOCATION, CLIENT WILL BE RESPONSIBLE FOR THE PURCHASE OF LOCK BOXES TO BE INSTALLED AT EACH LOCATION SERVICEDJ AND SUCH PURCHASE (S) J...lWI LL BE MADE I N AC~J)RD~NCE WI TH MONROE COUNTY PURCHASING POLICIES AND PROCEDURES, i;' , VENDOR INSTALLATION OF PROVIDED HEREIN PROCEDURES. VENDOR WILL UNDER NO CIRCUMSTANCES PROVIDE OR INSTALL ANY LOCK Box(s) WITHOUT WRITTEN APPROVAL OF CLIENT IN ACCORDANCE WITH THE MONROE COUNTY PURCHASING POLICIES AND PROCEDURES. WILL BE RESPONSIBLE FOR THE PROVISION AND LOCK BOXES IN ACCORDANCE WITH SPECIFICATIONS AND THE MONROE COUNTY PURCHASING POLICIES AND LOCK BOXES WILL BE CONSTRUCTED OF MATERIAL(S) SUITED FOR EXTENDED EXPOSURE TO THE ELEMENTSJ WHETHER THEY BE LOCATED UNDER COVER OR IN AN OUTSIDE AREA, LOCK BOXES WILL HAVE A KEYED LOCKING DEVICEJ AND A SUFFICIENT NUMBER OF KEYS WILL BE PROVIDED TO CLIENT FOR DISBURSEMENT TO EACH DEPARTMENT AND/OR AGENCY HAVING AUTHORIZED ACCESS. LOCK BOXES WILL BE A MINIMUM OF 17" WIDEJ 17" DEEP AND 36" HIGH. VENDOR WILL IN EVERY CASE BE RESPONSIBLE FOR THE PROV I S I ON OF LOCK BOXE S SU I TED TO THE AVERAGE DA I L Y VOLUME OF MATERIALS BEING TRANSPORTED TO EACH LOCATION, LOCK BOXES WILL BE CONSTRUCTED I N SUCH A WAY THAT ALL MATERIALS STORED THEREIN WILL BE A MINIMUM OF 6" ABOVE THE BOTTOM OF THE LOCK Box. I' LOCK BOXE S WI LL BE CONSTRUCTED I N SUCH A WAY THAT THE DOOR(S) WILL SEAL SO AS TO PROVIDE MAXIMUM PROTECTION AGAINST LEAKAGE" AND ALL HINGES WI LL BE ATTACHED TO THE I NS I DE OF THE BOX, VENDOR WILL INSTALL EACH LOCK Box IN SUCH A WAY THAT IT IS SECURELY FASTENED TO THE SURFACE UPON WHICH IT IS PLACED, 5, PROVISION OF MAI~ BAG~ MAIL BAGS ARE TO BE USED AS THE TRANSPORTATION MEDIA OF CHOICE" AND ARE TO BE PROVIDED By CLIENT AT THE EXPENSE OF EACH DEPARTMENT AND/OR AGENCY AS SPECIFIED IN ITEM "1. LOCATIONS To HLSERVICEI2~~, ------- MAIL BAGS BEING USED FOR TRANSPORTATION MAY BE NO LARGER THAN 18" WIDE" 5" DEEP" AND 30" HI~H, MAIL BAGS SHOULD BE MADE OF CANVAS OR AN EQUALLY DURABLE MATERIAL" AND HAVE A LOCKING MECHANISM, 6, fROV I S I ON OF INSURANCE By___YENDOR VENDOR SHALL PROCURE AND MA I NT A IN DUR I NG THE TERM OF THIS AGREEMENT THE FOLLOWING INSURANCES WITH LIMITS: A. COMPREHENSIVE GENERAL LIABILITY INSURANCE OF $100,,000 PER PERSON" $200,,000 PER OCCURRENCE FOR BODILY INJURY TO THIRD PERSONS AND $100,,000 FOR PROPERTY. DAMAGE, B, AUTOMOBILE LIABILITY COVERING ALL VEHICLES" TO BE USED I N THE FULF I LLMENT OF THE OBL I GAT I ON S OF THE VENDOR" WITH LIMITS OF $100,,000 PER PERSON" $200,,000 PER ACCI- DENT FOR BODILY INJURY AND $100,1000 FOR PROPERTY DAMAGE. ~ C. WoldER' S COMPENSAT I ON AS 'REQUI RED BY CH 440 F, S, AND EMPLOYER'S LIABICITY WITH A LIMIT OF NO LESS THAN $100,,000 PER ACCIDENT, THE INSURANCE REQU I RED SHALL BE PR I MARY AND ANY INSURANCE CARRIED BY CLIENT SHALL BE EXCESS AND NOT CONTRIBUTORY, ALL POLICIES SHALL BE ISSUED BY COMPANIES AUTHORIZED TO DO BUSINESS IN FLORIDA AND WHICH HAVE A BEST'S RATING NO LESS THAN A:VII. A CERT I FICA TE OF INSURANCE FOR EACH POL I CY SHALL BE FURNISHED TO CLIENT'S OFFICE OF RISK MANAGEMENT" AND SHALL STATE THAT COVERAGE SHALL NOT BE CANCELLED" VOIDEDJ SUSPENDED OR REDUCED WITHOUT 30 DAYS PRIOR WRITTEN NOTICE TO CLIENT. 7, PAYMENTS VENDOR WILL BE PAID $125.00 PER MONTH FOR EACH LOCATION S E R V ICE D AS PER I T EM " I. L 0 CAT I ON S To BE S E R V ICE D If AND OR ANY MODIFICATION TO SAID ITEMi AS PER THE SPECIFIC TERMS AND CONDITIONS OF THIS AGREEMENT. VENDOR WI LL BE REQU I R ED TO SUBM I T AN I NVO I CE EACH AND EVERY MONTH FOR SERVICES RENDERED IN ACCORDANCE WITH MONROE COUNTY PURCHASING POLICIES AND PROCEDURES, VENDOR WILL RECE I VE P A YME NT FOR SERV I CE S ON A MONTHLY BASIS, '\ 8. OTHER PROVISI~N~ THE TERM OF THIS AGREEMENT SHALL BE FOR A PERIOD OF ONE (1) YEAR AND COMMENCE UPON EXECUTION BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY~ FLORIDA AND VENDOR. THIS AGREEMENT MAY BE EXTENDED FOR SUCCESSIVE ONE (1) YEAR TERMS THEREAFTER. EITHER PARTY MAY CANCEL THIS AGREEMENT UPON SIXTY (60) DAYS WR I TTEN NOT I CE AFTER COMMENCEMENT ~ EXCEPT THAT VENDOR MAY NOT DO SlICH FOR ONE HUNDRED AND EIGHTY DAYS AFTER COMMENCEMENT. ANY AND ALL DELIVERY ITEMS SHALL BE PICKED UP AT THE LOCATIONS SPECIFIED IN ITEM "1. LOCATIONS To BE SERVICED" OR BY REASONABLE CHANGE S NOT ICE D TO THE-'VENTJOlr--J\ND'-jJ-ECf VER-i E S SHALL LIKEWISE BE MADE. VENDOR SHALL KEEP AND MAINTAIN ANY AND ALL PROPERTY PLACED IN ITS POSSESSION WITH PROPER CARE SO THAT IT SHALL NOT BE DAMAGED OR LOST~ AND ASSUMES LIABILITY FOR DAMAGE OR LOSS FROM ALL CAUSES EXCEPT WAR~ CONF I SCAT ION~ ORDER OF ANY GOVERNMENT OR PUBLIC AUTHORITY~ DISCOLORATION OR DETERIORATION FROM NATURAL OR INHERENT CAUSES~ OR FROM LIKE REASONS. THE PROPERTY TRANSPORTED BY VENDOR IS~ AND WILL REMAIN~ AND AT ALL TIMES SHALL BE DEEMED TO BE THE SOLE AND EXCLUSIVE PROPERTY OF CLIENT AND VENDOR HAS NO RIGHT OF PROPERTY THEREIN. THE PROPERTY SHALL NOT BE TRANSPORTED OR DELIVERED TO ANY OTHER PERSON" CORPORATION" OR OTHER ENTITY WITHOUT ,PRIOR WRITTEN CONSENT OR INSTRUCTION OF CLIENT, REQUESTS FOR PICK-UP AND DELIVERY AT LOCATIONS NOT SPECIFIED IN ITEM "I, LOCATIONS To BE SERVICED" WILL BE THE SOLE RESPONSIBILITY OF THE REQUESTOR AND ARE NOT A PROVISION OF THIS AGREEMENT. t./ ,> . . REQUESTS FOR PICK~UP AND DELIVERY BY DEPARTMENTS AND/OR AGENCIES OTHER THAN THOSE SPECIFIED IN ITEM "1. LOCATIONS To BE SERV ICED" WILL BE THE SOLE RE SPON SIB I L I TY OF THE REQUE STOR AND ARE NOT TO BE CONSTRUED AS A PART OF THIS AGREEMENT, REQUESTS FOR PICK-UP AND DELIVERY OF ITEMS NOT INCLUDED I N ITEM "3. MATE R I A~ 0_-.I3~ T RAN SPORTED" OR WH I CH DO NOT ME ET SPECIFICATIONS PROVIDED THEREIN~ SHALL NOT BE TRANSPORTED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT, 9, ENTIRE~GBEEMENT CLIENT AND VENDOR UNDERSTAND AND AGREE THAT THIS AGREEMENT SUPERSEDES AND CANCELS ANY AND ALL PRIOR AND EXISTING AGREEMENTS" UNDERSTANDINGS" REPRESENTATIONS OR STATEMENTS" ORAL OR IN WRITING.I BETWEEN THE PARTIES WITH RESPECT TO THE SUBJECT MATTER OF THIS AGREEMENT. ' 10. PARTIAL INVALIDITY IF ANY TERMS OR PROVISIONS OF THIS AGREEMENT SHALL BE FOUND TO BE ILLEGAL OR UNENFORCEABLE.I THEN.I NOTWITHSTANDING SUCH ILLEGALITY OR UNENFORCEABILITY" THIS AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT AND SUCH TERM OR PROVISION SHALL BE DEEMED TO BE DELETED. II. CHOICE OF LAW THIS AGREEMENT.I ITS PERFORMANCE AND ALL DISPUTES ARIS- ING HEREUNDER.I SHALL BE GOVERNED BY THE LAWS OF THE STATE OF FLORIDA AND BOTH PARTIES AGREE THAT A PROPER VENUE FOR ANY AC- TION SHALL BE MONROE COUNTY. 12. ATTORNEY'S FEES THE PREVAILING PARTY IN ANY ACTION BROUGHT TO ENFORCE THE PROVISIONS OF THIS AGREEMENT SHALL BE ENTITLED TO AN AWARD OF ALL COSTS.I INCLUDING REASONABLE ATTORNEY'S FEES, 13. SUCCESSORS,AND A~~1.~!'I~ THIS AGREEMENT SHALL INURE TO THE BENEFIT OF AND BE BINDING UPON THE RESPECTIVE SUCCESSORS.I HEIRS AND ASSIGNS.I IF ANY.I OF THE PARTIES.I EXCEPT THAT NOTHING CONTAINED IN THIS PARA- GRAPH SHALL BE CONSTRUED TO PERMIT ANY ATTEMPTED ASSIGNMENT WHICH WOULD BE VOID OR UNAUTHORIZED PURSUANT TO ANY OTHER PROVI- SION OF THIS AGREEMENT. IN WITNESS WHEREOF.I THE PARTIES HAVE CAUSED THIS AGREE- MENT TO BE EXECUTED ON THE DAY AND YEAR WRITTEN ABOVE, MONROE COUNTY -~CLIENT) PROMPT COURIER SERVICE BY: (SIGNATURE) ~ I. ,\ (PRINTED NAME) r"-~ -/ /7,,~ BY:{..d~~Q~ ) (SIGNATURE AND IITLE ~ ~_y~ D 1/1- 2- " ---\ PRI NT"ED NAME j--- (SEAL) ATTEST: I APPpOVED ~S fO FORM AND ~fGAt,SU'fIC'fNCY I , ,. /. '" A' . f' CLl:RK BY ANomey's OffIce