Resolution 355-1983
Billy Wagner, Director
Civil Defense
RESOLUTION NO. 355 -1983
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA,
TO EXECUTE A RADIOLOGICAL EMERGENCY PREPAREDNESS
AGREEMENT BY AND BETWEEN THE STATE OF FLORIDA,
DEPARTMENT OF COMMUNITY AFFAIRS AND THE COUNTY OF
MONROE.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
That the Mayor and Chairman of the Board of County
Commissioners of Monroe County, Florida, is hereby authorized to
execute a Radiological Emergency Preparedness Agreement by and
between the State of Florida, Department of Community Affairs and
the County of Monroe, a copy of same being attached hereto.
Passed and adopted by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 16th day of December, A.D. 1983.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA,
By
~~
Chairman
(Seal)
Attest:
DANNY. ~. KOLHARE, ClerK
1 "1..w rv\. V~
Clerk
APPROVED AS TO fOli/VI
A ALSUFn~ENC~
BY
AGREEMENT BETWEEN
THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
THE CQUNTl OF Monroe
This Agreement is between the State of Florid~l Department of Communi~y
Affairs (hereinafter called "De'partment") and the Cou'nty of Monroe
(hereinafter' called "County").
I. PURPOSE
A. Certain responsibilities have been defined by the U. S. Nuclear
Regulatory Commission (hereinafter referred to as "NRC") in its Rule
10 CFR 50 and ]0 (August 1980) and NUREG 0654, FEMA-REP-l,
"Radiological Emergency Response Plans and Preparedness in Support of
Nuclear Power Plants". There exists a possibility of duplication of
effort in meeting those responsibilities, which effort would be
expended by the Department and County. The resultant increased finan-
cjal burden on taxpayers and consumers can be avoided by the develop-
ment of a cooperative relationship between state and local public
agencies. The Department and County are authorized in 9252.35. F.S.,
and 9252.60, F.S.. (1982) to participate in such cooperative rela-
tionships, and are further authorized in 9252.49. F.S., to accept ser-
vices, equipment. supplies, materials or funds for civil defense and
emergency preparedness. The Department may assign the right(s) to
accept such services, equipment, supplies. materials, and funds to any
appropriate local gover.ning body or agency. The purpose of this
Agreement is to define certain laspects of the relationship between the
Department and the County.
B. The NRC regulations cited above are incorporated in this Agreement by
reference. All activities which are the subject of the Agreement must
be consistent with those regulations.
II. PUBLIC EDUCATION AND INFORMATION PROGRAM
The Department shall establish procedures for continuing a public
education and information program. Any or all of the Department's
responsibilities for the preparation and distribution of materials and
for continuing the program may be delegated or subcontracted.
III. PLANNING AND IMPLEMENTATION
The County shall assure only to the extent of funds available under this
Agreement:
A. The maintenance of local radiological emergency plans and implementing
procedures;
B. That the requisite personnel complete required radiological emergency
training;
C. Participation as is required in exercises and the evaluation thereof;
D. Continued and further radiological emergency planning as required by
the above regulations and "Florida's Radiological Emergency Management
Plan for Nuclear Power Plants."
IV. FUND ING
A. The Department will provide funding to the County to enable the County
to carry out their responsibilities above and to comply with 10 CFR
Parts 50 and 70, (August 1980), NUREG 0654. dated November 1980; and
to carry out the provisions of the plan mandated thereby. At execu-
tion, the Department will furnish to the County copies of the
Regulations and revisions as they are enacted.
.
.
VI I.
B. The parties have agreed to the bud~let attached hereto as Exhibit /lA/I
and the Scope of Services attached hereto as Exhibit "BII. Said budget
provides that the County will require the sum of $ 187.690.00 to
carry out its responsibilities hereunder, which sum includes 15% of
itemized costs as administrative overhead.
C. The County shall account to the Department by submi tti ng a quarterly'
financial report which reflects the actual costs incurred by the
County and a quarterly progress report briefly describing the progress
made during the previous quarter in performing the tasks and/or '
purchasing the equipment required as outlined in Exhibit /18/1. This
accounting shall be provided to ,the Department within 30 days of the
end of each quarter. Unless such reports are received in a timely
manner, the Department may withhold funds pending receipt of the report.
The quarterly fi nanci a 1 report forms to be used wi 11 be sent to the
County upon execution of the Agreement.
D. Within forty-five (45) days of the date of execution of this Agreement.
the Department shall provide to the County one-quarter of the total,
contract amount. The Department sha 11 thereafter, quarterly in
advance, pay over to the County one-quarter of the total contract
amount to be utilized by the County to carry out its responsibilities
under this Agreement. Expenditures by the County shall be based
upon approved budget attached hereto and incorporated herein. The
County may transfer amounts between various line items of the
attached budget provided that any such transfer does not exceed ten
percent (10%) of the budgeted amount of the item from,which the
transfer is made. Transfers between budget categories of more than
ten percent (10%) shall require prior written approval of the
Department. Without said prior approval, the Department shall have
no obligations to honor reimbursement requests from the County
inconsistent with the attached budget.
E. In the event that the Department and County are unable to resolve dif-
ferences regarding funding for preparation, testing and implementation
of radiological emergency response activities, the Secretary of the
Department shall convene an informal meeting to attempt to mediate the
dispute. If an informal mediation fails, the affected parties will be
given the opportunity for a hearing pursuant to Section 120.57. F.S.
V. TI TLE TO EQUI PMENT.
Any equipment purchased by the County under this Agreement shall be the
property of the County, to be used for the activities described herein for
the term of this Agreement and subsequent Agreements between the parties.
Upon termination of the Agreements and cessation of the County activities,
the equi pment wi 11 rema in the property of theCoun ty .
VI.
AUDIT
The County shall provide to the Department, as part of their regular
annual audit, a full ,account of the funds expended under this Agreement.
The County shall, at any time during normal business hours and with
notification, make available for examination to the Department and any
of its duly authorized representatives, all of the records and data
with respect to all matters covered by this Agreement and shall permit
the Department and its designated authorized representatives to audit
and inspect all cost and supporting documentation for all matters
covered by this Agreement.
TER~1S OF AGREEMENT
A. This Agreement shall cover the period from January 1, 1984 through
December 31, 1984.
B. However, either party may terminate this Agreement in whole or in part
without cause, by providing sixty (60) days notice in writing to the
other party. Upon termination of this Agreement, all funds unexpended
shall be returned to the Department and an audit perfonned in accor-
dance with the terms set forth above.
-2-
.
VIII. MODIFICATIONS
Any modifications to the Agreement shall be in writing and signed by
officials of both parties. '/
. I
By their signatures below, the following officials have agreed to these terms
and conditions.
FOR THE DEPARTMENT
FOR THE COUNTY
BY:
BY:
Secretary
Department of Community Affairs
(Title)
(Title)
(Attest)
(Attest)
(Date)
(Date)
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