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Item H1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 18":' 19, 2005 Division: Public Safety Bulk Item: Yes No ....lL- Department: Public Safety Staff Contact Person: James R. "Reggie" Paros AGENDA ITEM WORDING: Approval offunding in an amount not to exceed $184,000.00 for Enhanced Hurricane Protection Area (ElIP A) Upgrade Cost at new Poinciana Elementary School. ITEM BACKGROUND: EBP A Criteria included in the design of new Poinciana Elementary School and Gross Maximum Price (GMP): ElIP A Envelope: 16,000 sf-Cafeteria, Administration, Music and Art rooms; EHP A Capacity: 600; EHP A Manager's Office: Receptionist's area EBPA Criteria not included in GMP and EBPA Upgrade Cost . Storm Shutters $25,000 * This anticipates using an existing County-owned mobile . Electrical $50,000 generator set. A permanently installed generator with . Generator By Others* automatic transfer switch and connections is estimated . Water Storage $25,000 to be an additional $45,000. The Monroe County School . Sanitary Storage NIC District (MCSD) has taken a stance against the permanent . Doors $15.000 generator because of the on-site fuel and maintenance Total $115,000 requirements. If the BOCC elects to go further with the EHP A, then it would need to formally request the MCSD to re-examine its present stance PREVIOUS RELEVANT BOCC ACTION: October 20, 2004 - Commissioner Rice discussed entering into negotiations with the MCSD regarding proposed construction of new schools currently in the planning stages to possibly include the requirements to enable use of the school facilities as hurricane shelters. Motion was passed requesting that School Board Member Dr. Walker present this request to the School Board for consideration and return to the BOCC with their decision. CONTRACT/AGREEMENT CHANGES: This is not a contract. STAFF RECOMMENDATIONS: Discussion - NotTo EXG~~d ,$184,(jUO.OO TOTAL COST: BUDGETED: Yes -= NoX COST TO COUNTY:Not To Exceed $184,000.00 SOURCE OF FUNDS:To Be Determined REVENUE PRODUCING: Yes_ NOA AMOUNTPERMONm_ Year_ APPROVED BY: O~~p/~SJIDs~~/~~~/:._/;~yk Manag::/;/ ,-- DIVISION DIRECTOR APPROVAL: ---r-Y:4::::;/(// /" (/ -'--7~~--~)//~/ (~)[)..S / James R. "Reggie" Paws-/ " Included _ X/ Not Requircd_,___ County Atty n/a DOCUMENTATION: DISPOSITlON~___ Revised 2/05 AGENDA ITEM # Ii : I~-.~:::'::--::--- : :. -:-,;;2:; ""'. ,"" -J:I::~l~::' 'Jr~l~ 'jW,>" '_j;ii'~! ,'1,-- , ..!..-- We _I-"'Z :$::> ~c ," "",0 <Cw~ , · :!: ::a:, ,(!), D2~> :... ~ <C ....r-u g:a. Ww c..o::: 0:::)' w.... O:::<J wo "'" >0::: 01-' uti) ~.~~~.~..... w~:.-.-.-.~ ., , , .. . , " ~,.~,.~.^',..^^~^ ~ ,..' <C: ::::. . 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"i-.:~'. <,~~, : __ . ._,. __. ...' ... :.n_!nn;^"'..~U }n'~ ,..!_.. ,.._ .~+n); ...- -. .~-. -i. ..-~....:~ ",t... : ; 'T:;' .! :TT~j:"! j....;.. ___' n+ nj" ,in" .c' in+- : ,..t.l-+n. _.L_ j: . .......... ~ . .n_: ( _.;....i. ~ .~. . 5...- (1.)" """~:" '(0 '$' .... . ........ .. ...: . . . .c' Nt cf5 .. o. '.. ..-..-....;. ""'J) ...,..f. . .. .. .. :nn~ . ~ . . ;~,..:,~.~~._..~_~ _;._.~.:~:t..~~^~, . .. (, '.W ".j n:._........j...~ :.n.f.-.~:........,-;-.~~ ~t -..{..;.f-.i.. .~n _..../ Y:t;~T_:_j: ~~~^ ~~ ~--' - : ,,' :t .~:~ ~,--~~, : ': 1-1 n~m.~_._ ._+ ..n:~_ ~ .-~~.-.... ... I.. ..n:.--rm .. :.. "j_" .~. ._~_ . . . .,.... ____ :nn~- . ,.. .~..+_.+.n'_~_'. Message Page 1 of2 From: Pelinsky, Eric [EPelinsk@heery.com] Sent: Wednesday, April 20, 2005 2:34 PM To: Paros- Reggie@MonroeCounty-FL.Gov; simsf@monroe.k12.f1.us Cc: Smith, Linda J.; Hubbell, Niels Subject: RE: generator A rough estimate would be $450 per KW installed with A TS and connections. The electrical contractor I, spoke to thought 100 KW would provide the necessities to power lights, fans and provide some additional for outlets on the wall. At 100 KW this would be ball park $45,000 Eric Pelinsky Project Manager (p) 305 289 5787 (f ) 305 289 5669 (c) 305 797 0169 From: Paros-Reggie@MonroeCounty-FL.Gov [mailto: Paros-Reggie@MonroeCounty-FL.Gov] Sent: Wednesday, April 20, 2005 2:18 PM To: Pelinsky, Eric; simsf@monroe.k12.fI.us; Paros-Reggie@MonroeCounty-FL.Gov Cc: Smith, Linda J.; Hubbell, Niels Subject: RE: generator Eric, I was hoping to at least get a rough estimate for a permanent generator so that the county commissioners could be able to consider whether or not they even wanted to pursue that feature with the school board. However, I can fully understand your position of not wanting to spend the District's monies at this time do to the uncertainty of the matter. Is there anyway to get such a rough estimate, even a best guess price range, without actually getting into the design, etc.? Reggie Paros ~----Original Message----- From: Pelinsky, Eric [mailto:EPelinsk@heery.com] Sent: Wednesday, April 20, 2005 12:51 PM To: simsf@monroe.k12.fl.us; Paros-Reggie@MonroeCounty-FL.Gov Cc: Smith, Linda J.; Hubbell, Niels Subject: generator Fred / Reggie It is my understanding that the permanent generator issue is on hold pending discussion between the county board and school board. If the county requests that the school board re-examine the request for a permanent generator / fuel storage then the issue may come to fruition. I am currently not pricing a generator because in order to do so I need the electrical engineer to help provide sizing requirements, and design etc. We do not want to spend MCSD monies on design if this is not going to happen. I suspect that at the May 18th meeting if the county board elects to go further with the EHPA at POinciana then they would formally request the MCSD to re-examine the stance against the permanent generator. If this is not each of yours understanding please let me know. Eric Pelinsky Project Manager (p) 305 289 5787 (f ) 305 289 5669 file:/ /C: \Documents%20and%20Settings\devane~stacy\LoCll:I%20Settings\ T emporary%20Int...! 5/3/2005 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 18, 2005 Division: Engineering Bulk Item: Yes No X Department: Engineering Staff Contact Person: David S. Koppel, P.E. County Engineer AGENDA ITEM WORDING: Presentation and approval of development program for the Upper Keys Government Center. ITEM BACKGROUND: Concurrent with consultant selection process, the Engineering Division was working with the Quay Committee and various County Departments, Divisions and Constitutional Offices. The product of this effort is a program to guide the development of the new facility. The document is complete and, once approved, will be presented to the consulting team. PREVIOUS RELEVANT BOCC ACTION: This project is included in the County's Capital Improvements Plan. CONTRACT/AGREEMENT CHANGES: nla STAI?F RECOMMENDATIONS: Staff recommends approval of development program. TOTAL COST: nLL BUDGETED: Yes --L No COST TO COUNTY: nla SOURCE OF FUNDS: Infrastructure/Bond Funds (307-2400 1-560620-CE0303- 560(20) REVENUE PRODUCING: Yes No-...X AMOUNT PER MONTH_ Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management:~ DIVISION DIRECTOR APPROVAL: David S. 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