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07/23/1999 Special 99/272 MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting Board of County Commissioners Friday, July 23, 1999 Key West, Florida A special Meeting of the Monroe County Board of County Commissioners convened at 10:00 A.M., on the above date, at the Harvey Government Center at Historic Truman School. Present and answering to roll call were Commissioner shirley Freeman, Commissioner George Neugent, Commissioner Mary Kay Reich, Commissioner Nora Williams and Mayor Wilhelmina Harvey. Also present were Danny L. Kolhage, Clerk; Isabel C. DeSantis, Deputy Clerk; James T. Hendrick, County Attorney; James Roberts, County Administrator; County Staff, members of the press and radio; and the general public. All stood for the Invocation and Pledge of Allegiance. FISCAL YEAR 2000 BUDGET MEETING County Administrator James Roberts gave an overview of the proposed Fiscal Year 1999-2000 Tentative Budget for Monroe County. John Carter, Senior Director - Office of Management & Budget indicated that the budget format is in keeping with the Government Finance Officer's Association National Standards. Mr. Carter informed the Board that the budget may be found in all of Monroe County's five (5) libraries and is also located on the Internet. The Board discussed allocation of indirect costs. Motion was made by Commissioner Williams and seconded by Commissioner Neugent to vary the location of the budget meetings throughout the County from year to year. Mr. Roberts and Clerk of Court Danny L. Kolhage addressed the Board. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich Yes Commissioner Williams Yes Mayor Harvey No 99/273 Motion carried. SHERIFF'S DEPARTMENT Sheriff Richard D. Roth and Finance Director Eva Limbert discussed with the Board the proposed Fiscal Year 1999- 2000 Budget for the Monroe County Sheriff's Department. After Board discussion, motion was made by Commissioner williams and seconded by Commissioner Neugent directing the Sheriff to hold the line on his current budget as in Fiscal Year 1998-99 in the amount of $30,949,545 plus what is required to meet the 8% Cost of Living Allowance and Merit with the savings of the retirement fund in the amount of $863,812 to be utilized towards the increase. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich No Commissioner williams Yes Mayor Harvey Yes Motion carried. Mayor Harvey excused herself from the meeting. JUDICIAL Chief Circuit Court Judge Mark Jones discussed with the Board the proposed Fiscal Year 1999-2000 Budget for the 16th Judicial Circuit. CAPITAL PROJECTS PLAN Mr. Roberts and Mr. Carter discussed with the Board the Capital Projects Plan. Motion was made by Commissioner Williams and seconded by Commissioner Neugent to adopt the proposed budget with a request to Staff to return with a revised calendar of the Capital Projects Plan indicating $1,000,000 set aside to help with the funding of wastewater facilities. Chief Circuit Court Judge Mark Jones addressed the Board concerning the planned capital improvements for the judicial facilities in the Capital Projects Fund. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich No 99/274 commissioner williams Yes Motion carried, with Mayor Harvey not present. Mayor Harvey returned to the meeting. MANAGEMENT SERVICES Mr. Carter and Human Resources Director Sheila Barker discussed with the Board the proposed Fiscal Year 1999-2000 Budget for Management Services. The Board also discussed costs associated with the Group Insurance Fund. PUBLIC WORKS Public Works Director Dent pierce and Administrative Assistant Beth Leto discussed with the Board the proposed Fiscal Year 1999-2000 budget for Public Works. After discussion, motion was made by Commissioner Neugent and seconded by Mayor Harvey directing the Tourist Development Council to budget funds for beach improvements/maintenance and operations in the amount of $548,257. Roll call vote was taken with the following results: commissioner Freeman Yes Commissioner Neugent Yes Commissioner Reich No Commissioner Williams Yes Mayor Harvey Yes Motion carried. Motion was made by Commissioner Williams and seconded by Commissioner Neugent directing the Tourist Development Council to fund museums in the amount of $17,615. Roll call vote was unanimous. The Board discussed costs associated with the Fleet Maintenance Department and Interlocal Agreements with the Monroe County School Board. Mr. pierce discussed a janitorial budget comparison for the cleaning of County buildings. GROWTH MANAGEMENT Growth Management Director Tim McGarry discussed with 99/275 the Board the proposed Fiscal Year 1999-2000 budget for the Growth Management Division. Code Enforcement Director Tom Simmons addressed the Board concerning Board action taken on July 22, 1999 on enforcement of the Vacation Rental Ordinance. The Clerk read a letter into the record a letter from H.T. Pontine Mr. Roberts discussed additional funding for canal cleaning with the County's match coming from the 304 Capital Projects Fund. COMMUNITY SERVICES Acting Community services Director James Malloch discussed with the Board the proposed Fiscal Year 1999-2000 budget for the community services Division. SOLID WASTE MANAGEMENT Solid Waste Director Clark Lake discussed with the Board the proposed Fiscal Year 1999-2000 budget for the Solid Waste Management Division. Motion was made by Commissioner Freeman and seconded by Commissioner Williams granting approval of the following: permission to advertise Public Hearings concerning the Annual Non-Ad Valorem Assessment for the Collection, Disposal, and Recycling of Residential Solid Waste; and the establishment of Collection, Disposal, and Recycling Rates for Commercial Waste Stream Generators. Resolution adopting the Tentative Residential Solid Waste Collection, Disposal and Recycling Rates for the Fiscal Year 1999-2000. RESOLUTION NO. 353-1999 See Res. Book No. 143 which is incorporated herein by reference. Resolution establiShing the Tentative per month Solid Waste Collection, Disposal, and Recycling Service Rates for Commercial Property in the various Solid Waste Collection Franchise Areas. RESOLUTION NO. 354-1999 99/276 See Res. Book No. 143 which is incorporated herein by reference. Roll call vote was unanimous. SHERIFF Sheriff Roth discussed with the Board their previous action requesting the Sheriff to hold the line on his current budget as in Fiscal Year 1998-99 in the amount of $30,949,545 plus what is required to meet the 8% Cost of Living Allowance and Merit with the savings of the retirement fund in the amount of $863,812 to be utilized towards the increase. Sheriff Roth acknowledged the Board's action and advised that his revised budget request for Fiscal Year 1999-2000 was now $31,672,726. Mr. Carter, Mr. Kolhage, and Mr. Roberts addressed the Board. There being no further business to come before the Board, motion was made by Commissioner Neugent and seconded by Commissioner Williams to adjourn the meeting. Motion carried unanimously. Clerk to the Board of County Commissioners of Monroe County &~c.1fJvJJ~ Isabel C. DeSantis / Deputy Clerk