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01/30/1991 Regular UU033 Regular Meeting Board of County Commissioners Wednesday, January 30, 1991 Key West ~ . A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. on the above date at the Lions Club in Key West. Present and answering to roll call were Commissioner Earl Cheal, Commissioner Douglas Jones, Commissioner Jack London, Commissioner John Stormont, and Mayor Wilhelmina Harvey. Also present were Danny Kolhage, Clerk~ Rosalie Connolly, Deputy Clerk~ Randy Ludacer, County Attorney~ Tom Brown, County Administrator~ County Staff~ members of the Press and Radio~ and the general public. All stood for the Invocation and Pledge of Allegiance and observed a moment of silent prayer for the American and Allied Troops in the Persian Gulf. Motion was made by Commissioner Jones and seconded by Commissioner London to approve additions, deletions and corrections to the Agenda. Motion carried unanimously. PRESENTATION OF AWARDS The Board presented to the Latin American Chamber of Commerce of the Lower Keys a Mayor's Proclamation declaring the month of October 1991/1992 as "The Month Of The Americas" in Monroe County. Presentation of the October Employee of the Month Award was made to Anne Wimmer, Training Associate, Training and Development Department. The Board presented a Mayor's Proclamation proclaiming the week of February 3rd through February 10th, 1991 as "Boy Scout Week" throughout Monroe County. Motion was made by Commissioner Jones and seconded by Commissioner London to adopt the following Resolution proclaiming support for American and Allied Forces in the Desert Storm Operation in the Persian Gulf Conflict. During discussion, the Clerk was advised to direct a copy of this Resolution to the President of the United States and to make copies available to all members of the Board and all County Libraries for the benefit of the general public. Mayor Harvey urged every household in Monroe County to display the American Flag and/or a Yellow Ribbon for our troops. Roll call vote on the motion to adopt was unanimous. RESOLUTION NO. 023_-199l See Res. Book No. 97 which is incorporated herein by reference. UU U 3 4 BULK APPROVALS Motion was made by Commissioner London and seconded by Commissioner Cheal to approve the following items by una- nimous consent: MISCELLANEOUS BULK APPROVALS Board adopted the following Resolution concerning the filing of homestead exemption renewals. RESOLUTION NO. 024-l991 See Res. Book No. 97 which is incorporated herein by reference. Board approved and authorized execution of Addendum to Agreement with Jayne's Cleaning Service so as to include the cleaning of District II's office at The Alamo Building one day per week. Board adopted the following Resolution concerning the transfer of funds. RESOLUTION NO. 025-l99l See Res. Book No. 97 which is incorporated herein by reference. Board adopted the following Resolution concerning the receipt of unanticipated funds. RESOLUTION NO. 026-1991 See Res. Book No. 97 which is incorporated herein by reference. Board adopted the following Resolution authorizing the sub- mission of a Grant Application to the Florida Game and Fresh Water Fish Commission under the Florida Non-game Wildlife Program to restore and enhance the habitat of the Stock Island Tree Snail. RESOLUTION NO. 027-199l See Res. Book No. 97 which is incorporated herein by reference. Board approved donation of the following surplus property to the Land Authority: 3500-1 3500-2 3500-3 3500-4 Side Chair, walnut with black cushion Sofa, walnut with black cushions Side Chair, walnut with black cushion Executive Chair, walnut with black cushion Board approved removal of the following surplus property from the Fire Marshal's inventory: l4l5-39 35mm Minolta Camera w/zoom lens ADVERTISEMENTS Board granted approval to advertise for Public Hearing a proposed Ordinance amending Section 2-458(9), Monroe County Code, in order to delete the subparagraph concerning auto liability, general liability and medical malpractice, risks of fire and ambulance operations, in order to include such UU035 liability in the risk management; providing for severabili- ty; providing for repeal of all Ordinances inconsistent herewith; providing for incorporation into the Monroe County Code; and providing an effective date. - Board granted approval to the Public Safety Division to advertise for Sealed Bids for Maintenance of the Monroe County T.V. Translator System Installations. REFUND REQUESTS Board authorized payment of refund in the amount of $42.00 to Marathon Electric & Sign for a fee charged in error for installation of a neon sign. Board authorized payment of refund in the amount of $93.75 to Brian R. Veale inasmuch as application for a home occupa- tional license was withdrawn. MISCELLANEOUS BULK APPROVALS Board approved removal of the following surplus property from the inventory of the HRS Public Health Unit: 2000-688 Whirlpool Air-conditioner Board approved removal of the following surplus property from the inventory of the Veterans Affairs Department: 2991-2 Typing Stand Board adopted the following Resolution concerning the transfer of funds for Boot Key Bridge maintenance. RESOLUTION NO. 028-l991 See Res. Book No. 97 which is incorporated herein by reference. Board adopted the following Resolutions concerning the receipt of unanticipated funds for Law Enforcement Trust Fund and Court Facilities Trust Fund. RESOLUTION NO. 029-199l RESOLUTION NO. 030-199l See Res. Book No. 97 which is incorporated herein by reference. TOURIST DEVELOPMENT COUNCIL Board approved payment of Tourist Development Council expen- ditures in the amount of $69,049.29 (Input Date 1/2/9l), subject to final invoice approval by the County Finance Department. -- Board approved payment of Tourist Development Council expen- ditures in the amount of $23,834.97 (Input Date l/2/9l), subject to final invoice approval by the County Finance Department. Board approved payment of Tourist Development Council expen- ditures in the amount of $9,012.74 (Input Date 1/2/91), subject to final invoice approval by the County Finance Department. UU 0 3 6 Board approved payment of Tourist Development Council expen- ditures in the amount of $l8,080.95 (Input Date 1/8/9l), subject to final invoice approval by the County Finance Department. Board approved payment of Tourist Development Council expen- ditures in the amount of $2,l27.87 (Input Date 1/8/9l), subject to final invoice approval by the County Finance Department. Board approved payment of Tourist Development Council expen- ditures in the amount of $31,900.20 (Input Date 1/8/9l), subject to final invoice approval by the County Finance Department. Board adopted the following Resolutions transferring Tourist Development Council funds. RESOLUTION NO. 03l-l99l RESOLUTION NO. 032-l99l See Res. Book No. 97 which is incorporated herein by reference. Board approved and authorized execution of the amended ver- sion of a Trade Show Assistant Contract with Betty Hibbs. Board approved the purchase of one hundred generic posters, in an amount not to exceed $lOO.OO, from District II, Third Penny, Promotional and Advertising. Board approved an amount not to exceed $l,900.00 from District II, Third Penny, Promotional and Advertising, for participation in the New York Times and Chicago Tribune Co- op Programs with Tinsley Advertising. Board approved an amount not to exceed $l25.08, from Two Penny, Mail Fulfillment Trade, to puchase ninety-six mailing tubes. Board approved payment of Tourist Development Council expen- ditures in the amount of $236.25 (Input Date l/10/91), sub- ject to final invoice approval by the County Finance Department. Board approved and authorized execution of Amendment to Contract witb Keys Advertising & Marketing, Inc. to include the services of a Marketing Research Analyst. DIVISION OF PUBLIC WORKS Board approved and authorized execution of Change Order No. 1 to the contract with The Brewer Company of Florida, Inc. for the Summerland Key Roads II Roadway Improvements Project showing a net increase of thirty days and Zero Dollars. Board approved and authorized execution of Change Order No. 2 to the contract with Coastal Electric Service, Inc. for Traffic Signal Maintenance and Repair - Seven Mile Bridge to Dade County Line - showing a time extension to April 21, 1991. Board approved Monroe County's revised Seven-Year Roadway/ Bicycle Path Plan. UU 0 3 7 Board accepted recommendation of the Roads and Bridges Department to award the bid for one new 1991 Portable Air Compressor to Dan O'Malley Inc. of Medley, Florida in the amount of $l2,445.00. Board accepted recommendation of the Roads and Bridges Department to award the bid for two new 1991 Heavy-Duty -- Truck Tractors to South Florida Mack Trucks, Inc. of Miami, Florida in the amount of $48,019.49 each, for a total amount of $96,038.98. Board accepted the recommendation of the Roads and Bridges Department to award the bid for one new 1991 Stake Body Dump Truck to Atlantic Ford Truck Center of Fort Lauderdale, Florida in the amount of $23,l70.00. Board accepted the recommendation of the Roads and Bridges Department to award the bid for one new 1991 Loader-Backhoe to Kelly Tractor Company of Miami, Florida in the amount of $38,193.00. DIVISION OF COMMUNITY SERVICES Board approved and authorized execution of an Amendment to the Lease with Federal Express Corporation concerning air cargo facilities at Key West International Airport. Board accepted the recommendation of the Social Services Department to award the bid for Nutrition Services for Congregate and Home-Delivered Meals to GA Food Service, Inc. of St. Petersburg, Florida in the amount of $2.30 per meal. - DIVISION OF PUBLIC SAFETY Board approved and authorized execution of Agreement with Southern Coach" Inc. concerning refurbishment of a 1978 American LaFrance Fire Engine for MSTD 6 in the amount of $98,450.00. Board accepted Staff recommendation to approve having work done to County-owned translator and medical radio antenna towers by S & S Towers Inc. of Okeechobee, Florida at a total cost of $24,626.00. Motion carried unanimously. CONSTRUCTION PROGRAM MANAGEMENT - MK/G The following persons addressed the Board regarding claims by Advanced Structures, Inc. for work performed at the Marathon Jail Project: Doug Fuller of Morrison-Knudsen/Gerrits, Sheri Smallwood, attorney for Advanced Structures, and Joe Antal and Paul Toppino of __ Advanced Structures. After lengthy discussion with all par- ties, motion was made by Commissioner Jones and seconded by Commissioner Cheal to refer this matter to the County Attorney for study and a recommendation back to the Board for a course of .action. Roll call vote was unanimous. UU 0 3 8 ADVERTISEMENTS The Board entered into a discussion regarding the requested approval to advertise for Public Hearing a pro- posed Ordinance to clarify what types of work require building permits; providing what types of work do not require building permits, etc. Bill Smith of the Florida Keys Contractors Association addressed the Board. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to approve advertising the proposed Ordinance for three Public Hearings. Motion was then made by Mayor Harvey and seconded by Commissioner London to postpone the item. Roll call vote on the motion to postpone was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No No Yes No Yes Motion failed. Roll call vote on the original motion to advertise for three Public Hearings was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes No Yes No Motion carried. Don Brassington of the Florida Keys Contractors Association addressed the Board. DIVISION OF COMMUNITY SERVICES Peter Horton, Division Director, addressed the Board with a reappraisal of the Facilities Plan for the Key West Branch Library. Motion was made by Commissioner Stormont and seconded by Commissioner London to approve the reappraisal with funding of $224,000.00 to be transferred from the 304 account to the Key West Library Fund for a total of $374,000.00 in the Key West Library Fund. Barbara Larcom, Kermit Lewin and Pat Green addressed the Board. Roll call vote was unanimous. CONSTRUCTION PROGRAM MANAGEMENT - MK/G Danny Kolhage, Clerk, advised the Board of late receipt of a Letter of Interest regarding Project Monitoring at Truman School from BCM Engineers Inc. of Orlando, Florida. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to reject opening of the pro- posal and to direct the Clerk to return same to BCM Engineers. Roll call vote was unanimous. Doug Fuller of Morrison-Knudsen/Gerrits addressed the Board regarding the selection of an air monitor. After discussion, motion was made by Commissioner Cheal and seconded by Commissioner Jones to accept the recommendation of Morrison- Knudsen/Gerrits to approve selection of Falkanger, Snyder and Awsumb as the Project Monitor/Air Monitor for monitoring during asbestos abatement of the Truman School building. Roll call vote was unanimous. UU 039 DIVISION OF PUBLIC WORKS Dent Pierce, Division Director, addressed the Board and gave a status report on the Boot Key Bridge. The Board commended the Roads and Bridges Department, the Engineering Department and the Central Services Department for their dedicated performance regarding the operational problems. - Dent Pierce, Division Director, and Bob Harris of Post Buckley Schuh & Jernigan, addressed the Board. After discussion, motion was made by Commissioner Jones and seconded by Commissioner Cheal to grant approval to adver- tise a Request For Proposals for a consultant to prepare a Long-Range Transportation Plan for Monroe County and the formulation of a short-list committee consisting of repre- sentatives from Public Works, Planning and the Department of Transportation to evaluate submitted proposals and rank, at a minimum, the top three firms. Motion was made by Commissioner Cheal to amend to insure that the Long-Range Transportation Plan is incorporated in the Comprehensive Land Use Plan planning process. The amendment was accepted by the maker and became part of the original motion. Roll call vote was unanimous. DIVISION OF MANAGEMENT SERVICES George Harper, Division Director, addressed the Board regarding the Anti-Drug Abuse Advisory Board's recom- mendation concerning the award of contract to implement a pilot residential/work release program. The following per- sons also addressed the Board: William Irby of Life Center Foundation, The Honorable Sandra Taylor, David Rice of the Guidance Clinic of the Middle Keys, and The Honorable Richard Fowler. Commissioner Jones noted for the record that he was in no way connected with Life Center Foundation and that he and Mayor Harvey had only served as members of the Advisory Board. After lengthy discussion, motion was made by Commissioner Jones and seconded by Mayor Harvey to award the contract to Life Center Foundation, Inc. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes No No Yes Motion failed. After further discussion, motion was made by Commissioner Stormont and seconded by Commissioner Cheal to accept the recommendation of the Drug Policy Board to award the contract to implement a pilot residential/work release program to Guidance Clinic of the Middle Keys. Roll call vote was unanimous. The Board recessed for lunch. - * * * * * The Board reconvened with all Commissioners pre- sent. UU 0 40 COMMISSIONERS' ITEMS Motion was made by Commissioner Jones and seconded by Commissioner London to freeze and roll-over into next year's unanticipated funds the receipt of rent from the Land Authority in the sum of $7,3l2.20. Motion carried unani- mously. MISCELLANEOUS Elaine Gorman of the Upper Keys Health Care Taxing District Trauma Office addressed the Board and requested approval to waive County Purchasing Policies and Procedures and approval to purchase one hematology analyzer and one angiography suite from particular sources. Dr. Joanne Mahoney also addressed the Board. After lengthy discussion, motion was made by Commissioner Cheal and seconded by Commissioner Jones to request Staff to go through the Purchasing Department and solicit RFP's for the equipment. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No No Motion carried. DIVISION OF PUBLIC WORKS The Clerk advised the Board of the receipt of a late bid from Anti-Pollution Associates, Inc. for operation andd maintenance of the Public Service Building's sewage treatment plant. He discussed the length of time the postal authorities took to deliver same. Don Evans, President of Anti-Pollution Associates, addressed the Board. Motion was made by Commissioner Jones and seconded by Mayor Harvey to direct the Clerk to open the bid and turn it over to the Public Works Director for consideration later in the meeting. Roll call vote was unanimous. Division Director Dent Pierce addressed the Board and advised that Staff recommended the award of bid for the X-Ray Security Inspection System to EG&G Astrophysics Research Corporation in the amount of $23,250.00 for the Key West Courthouse. Robert Skelsi of World-Wide Security and Nationwide Inspection Systems addressed the Board. After discussion, motion was made by Commissioner Jones and seconded by Commissioner Cheal to postpone and return the item to Staff for further evaluation and a report back to the Board at the next meeting. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. Robert Skelsi requested permission to re- address the Board. Motion was made by Mayor Harvey and seconded by Commissioner Jones that Robert Skelsi be allowed to re-address the Board. Roll call vote was taken with the following results: UU041 Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes No No Yes Motion failed. Mr. Pierce addressed the Board regarding a pro- posed Highway Lighting Maintenance Agreement with the Florida ,Department of Transporation. Motion was made by Commissioner Jones and seconded by Commissioner London to approve and authorize execution of a Highway Lighting Maintenance Agreement with the Florida Department of Transportation for certain street lights on U.S. 1. David Koppel, County Engineer, addressed the Board. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. Motion was made by Commissioner Cheal to request Staff to survey the group of lights approved and determine which of them could be eliminated but still provide for safety at intersections and take out inessential ones. David Koppel and Bob Harris of Post Buckley Schuh & Jernigan addressed the Board. Motion died for lack of a second. Motion was then made by Mayor Harvey and seconded by Commissioner Jones to direct the County Attorney to confer with Staff and with Bob Harris to contact the legislative delegation in an attempt to describe our highway bridges as causeways and treat U.S. 1 in Monroe County as a different part of the State primary system. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. After further discussion, motion was made by Commissioner Cheal and seconded by Commissioner Stormont to reconsider the previous motion approving the Agreement. Motion carried unanimously. Motion was then made by Commissioner Cheal and seconded by Mayor Harvey to table this issue until results are received back from the County Attorney and Engineers. Roll call vote was taken with the following results: .- Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No No Yes Yes No Motion failed. Motion was made by Commissioner Jones and seconded by Mayor Harvey to adopt the following Resolution authorizing the Mayor of Monroe County to enter into an Agreement with the Florida Department of Transportation for the repair, maintenance and payment of fees for electricity for certain street lights on U.S. l. Roll call vote was taken with the following results: UU 0 4 2 Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. RESOLUTION NO. 033-199l See Res. Book No. 97 which is incorporated herein by reference. Mr. Pierce addressed the Board. He advised that he had reviewed the proposal of Anti-Pollution Associates, Inc. for the operation and maintenance of the Public Service Building's sewage treatment plant. He then recommended that the County accept the low bid from Davis Water Analysis, Inc. Motion was made by Mayor Harvey and seconded by Commissioner London to accept Staff's recommendation to award the bid for the operation and maintenance of the Public Service Buiding's sewage treatment plant to the low bidder, Davis Water Analysis, Inc., in the amount of $200.00 per month and to approve and authorize execution of the contract with Davis Water Analysis, Inc. Roll call vote was unanimous. Commissioner London discussed enforcement of the existing Ordinance concerning illegal overnight parking. After lengthy discussion, the Board directed the County Attorney to meet with the Sheriff, the County Engineer and the Florida Department of Transportation regarding this matter and bring a report back to the Board. Vern Pokorski addressed the Board. DIVISION OF COMMUNITY SERVICES Division Director Peter Horton addressed the Board regarding the imposition of an annual registration fee on vessels registered, operated or stored in Monroe County and the funding of a possible Marine Resources Department. Vern Pokorski addressed the Board. After lengthy discussion, motion was made by Mayor Harvey and seconded by Commissioner Jones to direct the County Attorney to pursue contact with the State Legislature in an effort to increase the uses covered by the Boating Improvement Fund to include administrative costs. Roll call vote was unanimous. Pam Martin and Peter Horton addressed the Board. Motion was made by Commissioner Stormont and seconded by Commissioner Jones to refer this entire matter to the County Attorney for investigation and report back to the Board. Roll call vote was unanimous. Motion was made by Commissioner Cheal and seconded by Commissioner Stormont to adopt a Resolution amending Resolution Nos. 24-1977 and 55-1977 in order to clarify that the governing body of the Monroe County Port Authority is the Board of County Commissioners of Monroe County and in order to reactivate the Port Authority Advisory Committee and to establish staggered terms for the members thereof. After discussion, the motion was withdrawn. Motion was then made by Commissioner Stormont and seconded by Commissioner Jones to defer action on this item and also on appointments to a Marine and Port Advisory Committee until the next meeting and request each Commissioner to be prepared to address this proposed Resolution and the Committee appoint- ments. Roll call vote was unanimous. UU 043 DIVISION OF MANAGEMENT SERVICES Division Director George Harper addressed the Board regarding parks and recreation facilities and programs in Unincorporated Monroe County. After discussion, motion was made by Commissioner Cheal and seconded by Commissioner Jones to direct Staff to contact all present appointees of the Parks and Recreation Board and request that they meet and begin to consider the various functions they have been charged with under the enabling Ordinance. Roll call vote was unanimous. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to continue to the next meeting appro- val of a contract with AT&T for the purchase of AT&T Spirit Telephone System in the amount of $6,358.09. Roll call vote was unanimous. Mr. Harper and the Board entered into a discussion regarding a proposed Contract For Sale And Purchase of Tract IH, Pine Key Acres, Big Pine Key, in the amount of $30,000.00. The following individuals also addressed the Board: Penny Perian with the Coalition for Big Pine Education and Recreation; Peter Ryan, individually and as President of C.A.R.E.S.; Sue Abbott; and Vern Pokorsi, representing the Big Pine Key Civic Association. Motion was made by Commissioner Jones and seconded by Commissioner I Stormont to approve the purchase of the land. After further discussion, motion was made by Mayor Harvey and seconded by Commissioner Jones to postpone until additional studies can be made. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. Motion was made by Commissioner Jones and seconded by Commissioner Cheal to approve and authorize execution of an Amendment to the Consulting Agreement with Langton Associates, Inc. regarding administration of the 1990 Anti-Drug Abuse Grant. Roll call vote was unanimous with Commissioner Stormont not present. Motion was made by Commissioner Jones and seconded by Commissioner Cheal to approve and authorize execution of an Amendment to the Consulting Agreement with Langton Associates, Inc. regarding grantsmanship which changes the representative of Langton Associates, Inc. who is respon- sible for the administration of the Agreement. Roll call vote was unanimous with Commissioner Stormont not present. MUNICIPAL SERVICE DISTRICT Motion was made by Commissioner Cheal and seconded by Commissioner Stormont to award the bid for Waste Management Data System Computer Hardware and Software to The Main Line Corporation, Inc. in the amount of $79,935.00. Roll call vote was unanimous. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to award the bid for Removal UU 0 4 4 and Disposal of Septage outside of the boundaries of Monroe County to Environmental Sciences Corporation in the amount of $0.122 per gallon for the term of one year with a one- year option. Roll call vote was unanimous. Motion was made by Commissioner Stormont and seconded by Mayor Harvey to direct Staff to meet with the Department of Environmental Regulation and the contractor to review interim disposal options and to clarify regulatory issues. Roll call vote was unanimous. Motion was made by Commissioner Jones and seconded by Commissioner London to postpone consideration of a pro- posed Change Order for Ground Improvement Techniques, Inc. in the amount of $260,559.64. During discussion, the motion was withdrawn. After further discussion, motion was made by Commissioner Jones and seconded by Commissioner London to postpone. This motion was also withdrawn. After continued discussion, motion was made by Commissioner Jones to post- pone. Motion died for lack of a second. Motion was then made by Commissioner Cheal and seconded by Commissioner Jones to allow the County Attorney time to review and report back to the Board. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No Yes Motion carried. COMMISSIONERS' ITEMS Commissioner Cheal addressed the Board regarding Bayshore Manor. Motion was made by Commissioner Cheal and seconded by Commissioner Stormont to direct the County Administrator to develop and send out a Request For Proposals to provide care for the present residents of Bayshore Manor under the existing eligibility criteria. During discussion, motion was made by Commissioner Jones and seconded by Mayor Harvey to postpone until a report is received from Social Services Director Louis LaTorre. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes Yes No Yes Motion carried. DIVISION OF PUBLIC SAFETY Motion was made by Commissioner Jones to postpone consideration of a request to reorganize the Emergency Management Department to provide for a full-time Radiological Emergency Preparedness Coordinator. Motion died for lack of a second. Motion was made by Commisisoner cheal and seconded by Commissioner Stormont to approve the request to reorganize the Emergency Management Department to provide for a full-time Radiological Emergency Preparedness Coordinator. Roll call vote was taken with the following results: UU 0 4 5 Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes Yes Motion carried. Motion was made by Commissioner Cheal and seconded by Commissioner London to direct Staff to consider the proposal of placing the Emergency Management Department under the Sheriff and to determine if it would be more appropriate under his office. Roll call vote was unanimous. Motion was made by Commissoner Stormont and seconded by Commissioner Jones to postpone consideration of a proposed Resolution providing that Frank Bagnardi, Fire Inspector, would be vested with power to issue citations and notices for violations of the Monroe County Code. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes Yes Yes Yes Motion carried. COMMISSIONERS' ITEMS Motion was made by Commissioner Stormont and seconded by Commissioner London to postpone a request to develop data base on the AS/400 computer which would list studies done by or for the County. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes Yes Motion carried. Motion was made by Commissioner Cheal and seconded by Mayor Harvey to request the County Administator to investigate the cost of the Growth Management Division and suggest changes that accurately apportion costs to develop- ment through fees charged, and to include the Code Enforcement Department. Motion carried unanimously. The Board discussed a plan to review and update all County Ordinances over a three-year period. Community Services Division Director Peter Horton addressed the Board. This matter was referred to Staff. Motion was made by Commissioner Cheal and seconded by Commissioner Stormont to adopt the following Resolution, as amended, requesting sponsorship of legislation which would eliminate the Mosquito Control Board and move those functions to the responsibility of the Board of County Commissioners. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes No UU u 4 6 Motion carried. RESOLUTION NO. 034-l99l See Res. Book No. 97 which is incorporated herein by reference. Motion was then made by Commissioner Cheal and seconded by Commissioner Stormont directing the County Attorney to draft legislation to accomplish the action of the Board and refer it to the legislative delegation. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes No Motion carried. Commissioner Jones discussed illegal units. Motion was made by Commissioner Cheal to write a letter to FEMA concerning the matter. Motion died for lack of a second. No further action was taken. COUNTY ADMINISTRATOR Tom Brown, County Administrator, addressed the Board regarding appraisals of Lot 302 of the Truman Annex Company for the Thomas Street parking lot. Pritham Singh addressed the Board. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to postpone consideration of this matter until further information concerning financing could be obtained. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes Yes Yes No No Motion carried. Mr. Singh requested that the Board cancel its existing lease with the Truman Annex Company concerning property used for parking. Motion was made by Commissioner Jones and seconded by Commissioner London to cancel the lease with the Truman Annex Company. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes No Yes Yes Motion carried. Motion was made by Mayor Harvey to authorize the County Administrator to continue negotiations with Mr. Singh concerning the purchase of the property. During discussion, the motion was withdrawn. COMMISSIONERS' ITEMS Commissioner Jones discussed a letter dated January 14th to Mayor Tarracino from Commissioner Cheal con- cerning the proposed Key West Jail Facility. Commissioner uu 0 4 7 Cheal responded. The Board discussed the matter. No action was taken. Motion was made by Commissioner Cheal and seconded by Commissioner Stormont to grant approval to advertise a Request For Proposals to local attorneys to collect and/or foreclose upon Code Enforcement Board liens. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes No Motion carried. The Board entered into a lengthy discussion of Administrative Procedures as set out in Commissioner Stormont's memoranda of December lO, 1990 and January 25, 1991, and took the following actions: l. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to modify Sec. l.Ol Governing Rules, Page 1, to now read as follows: "Except as may be provided by these Rules and By-Laws, questions or order, the methods of organization and the conduct of business of the Commission shall be governed by Robert's Rules of Order, Newly Revised, 1990 Edition, and by adopted Policy decisions of the Commission." Motion carried unanimously. 2. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to approve changes to Sec. l.02 Meetings, (b), Page 2, so as to now read: "(b) Special Meetings: A special meeting of the County Commission may be called by the Chairman whenver, in his opinion, the public business may require it, and shall be called whenever a majority of the Commission request a special meeting. - "(l) Whenever a special meeting shall be called by the Chairman, a written request signed by the Chairman shall be delivered to the Clerk after having been certified by two other members of the Commission upon poll by the County Administrator. Any Commissioner requesting a Special Meeting shall inform the County Administrator, who shall then poll the Commission strictly as to whether the meeting is necessary or not, after informing them of the purpose of the meeting. He shall then prepare a written request signed by at least three members of the Commission which shall be delivered to the Clerk. "(2) Whenever a special meeting shall be called by members of the Commission, a written request signed by at least three (3) members of the Commission shall be delivered to the Clerk." UU 0 4 8 Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No No Yes No Motion failed. 3. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to amend the second paragraph to Sec. 1.03 Agenda (a), Page 3, to read as follows: "AlI regular meeting agenda items will be delivered to the Administrator's Office by 4:00 P.M. on the second Friday preceding the scheduled meeting date. Add-on agenda items will be delivered to the Administrator's Office by 4:00 P.M. on the Thursday preceding the scheduled meeting date. The agenda shall be prepared and distributed not later than six (6) days preceding the meeting on Tuesday. No items on either the Regular Agenda or the Add-On Agenda shall be considered unless backup materials are received by Commissioners at least one day prior to the meeting date." Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No No Yes No Motion failed. 4. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to amend Sec. (l.04) Presiding Officer, Election, Duties, (a), Page 4, by adding the following new paragraph to subparagraph (a): "Selection of the Chairman shall be by nomination from the floor, with no second required, followed by alphabetical roll call vote of Commissioners on each nomination, in order of the nominations made. Selection of the Vice Chairman shall be in an identical manner." Motion carried unanimously. 5. Motion was made by Commissioner Stormont and seconded by Commissioner London to amend Sec. l.l3 Votes by Roll Call, Page 8, by adding the following new paragraph after the current paragraph: "Each Resolution and Ordinance shall contain, at the conclusion of the 'Passed And Adopted' clause, a list of the members of the Commission and the vote cast by each ('Yes', 'No', 'Abstention', or 'Not Present' )." Motion carried unanimously. UU 049 6. Motion was made by Commissioner Stormont and seconded by Commissioner London to amend Sec. Cl.l6) Ordinances, Resolutions, Motions, Contracts, and Other Documents, Cc), Page lO, to now read: "Introducing for Passage or Approval: Ordinances, resolutions and other matters and subjects requiring action by the Commission must be introduced and sponsored by a member of the Commission, except that the County Attorney may present ordinances, resolutions and other matters or subjects to the Commission for consideration, and any Commissioner may assure sponsorship thereof by moving that such ordinance, resolutions, matter or subject be adopted in accordance with law; otherwise they shall not be considered. Any ordinance or resolution prepared at the request of a Commissioner or Department Director shall bear the name of the person on the document. "Prior to placement on the Agenda of contracts or other similar matters to be approved by the Board as official actions, such documents shall have been completely processed according to Administrative Orders issued by the County Administrator." Motion carried unanimously. 7. Motion was made by Commissioner Stormont and seconded by Commissioner Cheal to add under Section l.03 Agenda: "Invocation will be a moment of silent prayer." Motion carried unanimously. 8. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to amend Section 1.l9 Committees by adding the following: "Cd) Committees shall adhere to the rules adopted by the Board of County Commissioners as Governing Rules Section 1.01 of these procedures." Motion carried unanimously. 9. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to amend Section l.l9 Committees by adding the following: -- "Ce) Committees shall provide the Board of County Commissioners with a written or oral report at least twice a year based on a schedule developed and distributed by the County Administrator." Motion carried unanimously. Al Griffin addressed the Board. Motion was made by Commissioner London and seconded by Commissioner Jones to adopt the following Resolution concerning an increase in the contract payments from the United States Postal Service to UU U 5 0 the Sugarloaf Shores Contract Postal Station. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey No Yes Yes Yes Yes Motion carried. RESOLUTION NO. 035-199l See Res. Book No. 97 which is incorporated herein by reference. Mayor Harvey discussed the Joint City/County meeting held on January 14th concerning Higgs Beach. Motion was made by Commissioner Stormont and seconded by Commissioner Jones to advertise a proposed Ordinance regu- lating the hours of closing for Higgs Beach to coincide with those hours for City beaches. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Mayor Harvey to authorize that the fence will remain around the perimeter, eliminate the fence on the White Street side near the beach, and direct the County Administrator to coordinate a planting plan with Public Works. Roll call vote was unanimous. Motion was made by Commissioner London and seconded by Commissioner Jones to direct Public Works and the Sheriff's Department to determine the necessary signage to enforce the Ordinance and that copies of the pro- posed Ordinance be provided to the Sheriff. Motion carried unanimously. Mayor Harvey and Community Services Director Peter Horton discussed the unsanitary conditions at the Overseas Trailer Park on Stock Island. Motion was made by Commissioner London and seconded by Commissioner Jones directing that a letter be sent to the Department of Environmental Regulation concerning this matter. Motion carried unanimously. Mayor Harvey discussed the proposed appointment of R. Duncan Mathewson III to the Parks and Recreation Board. During discussion, the matter was withdrawn. No action. Mayor Harvey discussed her appointment to the Florida Keys Resource Planning and Management Committee by Governor Lawton Chiles. Commissioner Cheal nominated Grace Manillo to the Planning Commission. Commissioners Stormont and London also indicated for the record their nomination of Grace Manillo. Motion was made by Commissioner Cheal to close nominations, resulting in the appointment of Grace Manillo to the Planning Commission. Roll call vote was taken with the following results: Commissioner Cheal Commissioner Jones Commissioner London Commissioner Stormont Mayor Harvey Yes No Yes Yes No Motion carried. Motion was made by Commissioner Stormont and seconded by Commissioner Jones directing Staff to prepare a UU051 Resolution concerning appointments to the Sign Ordinance Committee, as well as method of selection, terms, and duties. Roll call vote was unanimous. Commissioner Jones discussed Municipal Service District replacement positions. Motion was made by Commissioner Stormont and seconded by Commissioner Jones to authorize the following travel approvals: Commissioner London - meetings of the South Florida Regional Planning Council the first Monday of every month Commissioner London - meetings of the Area Agency On Aging For Dade And Monroe Counties the fourth Thursday of every month Any Commissioner - the 1991 Mid-Year Legislative Conference of the Florida Association of Counties in Tampa on February l3 - l5, 1991 Motion carried unanimously. COUNTY ATTORNEY Randy Ludacer, County Attorney, discussed a request by Tax Collector Harry Knight concerning possible changes in the Occupational License Ordinance relative to fortune tellers and clairvoyants. Mr. Ludacer advised the Board of a seminar con- cerning the Federal legislation relative to hiring han- dicapped persons and advised that he would be sending Mary Greenwood, Assistant County Attorney, to that seminar. The County Attorney discussed recent hearings on appeals concerning New Port Largo and the Department of Environmental Regulation/Mangroves case. COUNTY ADMINISTRATOR Tom Brown, County Administrator, discussed the Budget Workshop scheduled for February 7th and also indi- cated that it would be necessary to call a District #1 Special Taxing District meeting for 1:30 p.m. at the Chapel in Key West to discuss budget matters. Motion was made by Commissioner Cheal and seconded by Commissioner London to approve and authorize execution of a Contract Amendment with Morrison-Knudsen/Gerrits con- cerning road projects. Motion carried unanimously. ~ The Board discussed an extension of the Interlocal Agreement relating to the South Florida Cultural Consortium. The matter was referred to the County Administrator and the County Attorney. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to approve and authorize payment of the following invoices: UU 052 l. Public Financial Management, Inc., in the amount of $2,50l.50, for financial advisory services for the month of December, 1990. 2. Curry & Sons Printing, in the amount of $350.00, for Conch Certificates (from Promotional Account). 3. Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick, P.A., in the amount of $1,3l6.40, for professional services through December 27, 1990. 4. Dean-Lopez Funeral Home, in the amount of $485.00, for professional services re Pauper Burial. Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Commissioner Jones to approve the appointment of the following officers to serve on the Older American Advisory Board in 1991: Chairman - Jim Ruddy of Marathon Vice Chairman - Jean Paulson of Big Pine Key Secretary - Louis Schwartz of Key Colony Beach Motion carried unanimously. Motion was made by Commissioner Stormont and seconded by Mayor Harvey to approve Governor Martinez' appointment of Greg Goebel to the Monroe County Housing Authority. Motion carried unanimously. COUNTY CLERK Danny Kolhage, Clerk, advised the Board of receipt of a late bid from David Harum Associates of Key Largo, for AE Services, Monroe County Fire Facilities. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to reject and authorize the Clerk to return the bid. Motion carried unanimously. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to approve the following Warrants: GENERAL REVENUE FUND, #l41983-#142956, in the amount of $5,24l,254.ll. GENERAL REVENUE FUND, Barnett Bank, #75, in the amount of $l6,000.00. SUPPLEMENT TO GENERAL REVENUE FUND, #363-#365, in the amount of $69,lOI:97. FINE & FORFEITURE FUND, #l05l-#l062, in the amount of $2,32l,462.79. AIRPORT OPERATION & MAINTENANCE FUND, #647-#649, in the amount of $43,138.85. ROAD & BRIDGE FUND, #640-#64l, in the amount of $80,919.5S:-- UU053 MSD TAX DISTRICT, #1508-#l5l5, in the amount of $2l6,486.07. --- MSD TAXING DISTRICTS 70l-7ll, #584-#585, in the amount of~l9,870.58. LAW LIBRARY FUND, #324-#325, in the amount of $1,ll2.80:-- ---- CAPITAL PROJECTS FUND, #47l, in the amount of $18l,084.75. MONROE COUNTY GROUP INSURANCE, #427-#429, in the amount of $305,202.95. CARD SOUND BRIDGE FUND, #359-#360, in the amount of $16,445.2a:-- WORKERS COMPENSATION, #3543-#3553, in the amount of $l9,336.47. TOURIST DEVELOPMENT COUNCIL, #686-#693, in the amount of $5l,507.04. $920.00. TRANSLATOR FUND, #297-#298, in the amount of RISK MANAGEMENT FUND, #l14-#ll5, in the amount of $6,056.79:--- ..--. PLANNING, BUILDING & CODE ENFORCEMENT, PARKS & BEACHES UNINCORPORATED, #292=#294, in the amount of $l99,406.93. UPPER KEYS TRAUMA DISTRICT, #67-#68, in the amount of $8,709.0l. MONROE COUNTY SALES TAX BOND ANTICIPATION NOTES, SERIES 1990, #14, in the amount of $927.41. Motion carried unanimously. Motion was made by Commissioner Cheal and seconded by Commissioner Jones to approve the following Fine and Forfeiture Expenditures: COMPETENCY & PSYCHOLOGICAL EVALUATIONS, Richard Hellmann, Ph.D., in the amount of $200.00; Janet Lewis, M.D., in the amount of $l,13l.00; Guillermo D. Marcovici, in the amount of $l,lOO.OO; Mental Health Care Center of the Lower Keys, in the amount of $l,400.00; Louis A. O'Connor, Ph.D., in the amount of $300.00. COURT-APPOINTED ATTORNEYS, Arthur Joel Berger, in the amount of $3,073.79; Susan M. Cardenas, in the amount of $350.00; Michael E. Cox, in the amount of $l,050.00; Roberta S. Fine, in the amount of $925.00; Max C. Fischer, -- in the amount of $l,364.49; Hershoff & Levy, in the amount of $2,252.50; William Kuypers, in the amount of $844.25; Jeffrey B. Meyer, in the amount of $7,776.25; Leonard F. Mikul, in the amount of $7l3.00; Timothy Nicholas Thomes, in the amount of $350.00. OTHER EXPENSES, Louis Spallone, in the amount of $250.00; State of Florida, in the amount of $l,153.95. UU 0 5 4 COURT REPORTER SERVICES, Associated Court Reporters, in the amount of $295.10; Billee Jean Fase, in the amount of $54.00; Florida Keys Reporting, in the amount of $397.50; Amy Landry, in the amount of $920.25; Nancy J. Maleske, in the amount of $974.25; Nichols & Hardy, in the amount of $l82.25; Lisa Roeser, in the amount of $388.75. COURT INTERPRETER SERVICES, J. R. Alayon, in the amount of $280.00; Juan Borges, in the amount of $460.00; Shirley Brown, in the amount of $l4.65; Juli Barish, in the amount of $l35.00; Jacques Depart, in the amount of $25.00; Mayda Maloney, in the amount of $25.00; Manuel Marcial, in the amount $35.00; Alexandra Ramos, in the amount of $210.00; Susan Tellez, in the amount of $50.00. EXTRADITION COSTS, Sheriff Richard Roth, in the amount of $7,641.13. WITNESS PAYROLL, Auto Allowance and Travel, in the amount of $l,122.30; Regular Witness Fees, in the amount of $445.00. Motion carried unanimously. There being no further business, the meeting was adjourned. * * * * *