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09/04/2013 BudgetMINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Special Meeting/Budget Hearing Board of County Commissioners Wednesday, September 4, 2013 Key Largo, Florida A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00 A.M., at the Harvey Government Center. Present and answering to roll call were Commissioner Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David P. Rice and Mayor George Neugent. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy Heavilin, County Clerk; Vitia Fernandez, Deputy Clerk; County Staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS, DELETIONS Item A There were no Additions, Corrections and Deletions to the Agenda. PRESENTATION OF AWARDS Item B1 Presentation of Proclamation declaring September 11, 2013 as First Responder Appreciation Day. COUNTY ATTORNEY Item C 1 Approval to advertise a Public Hearing to consider approval of an Ordinance amending Section 21 -71 of the Monroe County Code extending the allowable term of solid waste collection agreements from five years to ten years. After discussion, a motion was made by Commissioner Murphy and seconded by Commissioner Rice to approve the item. Motion carried unanimously. Item C2 Approval to advertise a Public Hearing to consider approval of an Ordinance amending Sections 2 -346 and 2 -347 of the Monroe County Code clarifying the definition and exception from competitive bidding relating to utilities OR, alternatively, amending Section 2- 347 to add solid waste services to the exemptions as outlined in subsection (e)(5). After discussion, a motion was made by Commissioner Murphy and seconded by Commissioner Rice to approve the item. Motion carried unanimously. 09/04/2013 Pagel BUDGET Item D Tina Boan, Director of the Office of Budget & Management announced the rolled -back rate, the proposed millage rate the percent above/below the rolled -back that was certified to the Property Appraiser at the July 30 2013 meeting. These are the rates that Citizens received on their TRIM notices. Item E Roman Gastesi, County Administrator provided discussed the Board with the document entitled Monroe County, Florida Board of County Commissioners Fiscal Year 2014 Proposed Budget, dated September 4, 2013. Said document is incorporated herein by reference. * * * * * * * * * * * * FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS The Board of Governors for the Fire and Ambulance District I convened. Present and answering to roll call were Commissioner Danny Kolhage, Commissioner David P. Rice, Mayor George Neugent, Mayor Norm Anderson and Councilman Clark Snow. Item J1 District 1 Board of Governors directions for changes to the Tentative Fiscal Year 2014 Budget. Roman Gastesi, County Administrator and James Callahan, Fire & Rescue Chief addressed the Board concerning the Sugarloaf House. The Insurance Service Organization (ISO) came to Monroe County and evaluated different fire houses including the Sugarloaf Fire House and there was some concerns with personnel, training, record keeping and so forth. The ISO staff shared with the Volunteer Chief and Mornoe County Representative that the Sugarloaf Fire House would probrably have a 10 ranking score. A score of 10 means that everyone in that area has no fire protection and with that happening, the fire insurance in that area would double, triple or cancel the fire insurance. After discussion, the Board directed staff to go back to find a solution before the final budget hearing and give the Board an update on the next budget meeting that's being held on September 9, 2013 in Marathon, Fl. Roman Gastesi, County Administrator requested the Board to add $100,000.00 to the budget for new fire hydrants in Key Largo. The following individual addresse the Board: Bob Thomas, representing the Key Largo Fire Disctrict C3. Item J2 Tina Boan, Director of the Office of Budget & Management announced District 1 Tentative roll -back millage rate and percent increase over roll -back rate. Item J3 District 1 Board of Governors Resolution adopting the Tentative millage rate for Fiscal Year 2014. After discussion, a motion was made by Mayor Anderson and seconded by Commissioner Rice to approve the following Resolution. Motion carried unanimously. RESOLUTION NO. 233-2013 Said Resolution is incorporated herein by reference. 09/04/2013 Page 2 Item J4 District 1 Board of Governors Resolution adopting the Tentative Budget for Fiscal Year 2014. After discussion, a motion was made by Commissioner Rice and seconded by Councilman Snow to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 234-2013 Said Resolution is incorporated herein by reference. There being no further business, the meeting of Board of Governors for the Fire and Ambulance District I was adjourned. * * * * * * * * * * * * The Board of County Commissioners meeting reconvened with all the commissioners present. BUDGET Item F The Board accepted public input and discussion of the Tentative Fiscal Year 2014 Monroe County Budget. The following individual addressed the Board: Robby Majeska. Item G Public Hearing and approval of Resolution to adopt Residential Solid Waste Collection, Disposal, and Recycling Rates for Fiscal Year 2013/14. No public input. After discussion, a motion was made by Commissioner Murphy and seconded by Commissioner Kolhage to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 235-2013 Said Resolution is incorporated herein by reference. Item H Public Hearing and approval of Resolution to adopt the final Fiscal Year 2014, Commercial Solid Waste Collection, Disposal, and Recycling Rates. No public input. After discussion, a motion was made by Commissioner Rice and seconded by Commissioner Murphy to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 236-2013 Said Resolution is incorporated herein by reference Item K Approval of a Resolution to continue the imposition of the Cudjoe Regional Centralized Inner Islands annual wastewater assessment at a rate of $302.53 per EDU; and to continue the imposition of the Cudjoe Regional Centralized Outer Islands annual wastewater assessment at a rate of $310.29 per EDU; and to continue the imposition of the Big Coppitt and Duck Key Annual wastewater assessments at a rate of $271.88 per EDU; and to continue imposition of the Stock Island annual wastewater assessments at the rate of $339.97 per EDU for those property owners who elected to pay the Capacity Reservation Fee over 20 years. The following individual addressed the Board: Robby Majeska. After discussion, a motion was made 09/04/2013 Page 3 by Commissioner Rice and seconded by Commissioner Carruthers to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 237-2013 Said Resolution is incorporated herein by reference Item L Discussion and approval of the County Administrator's recommended changes to the Fiscal Year 2014 millage and budget. The Board discussed the following issues: Sugarloaf Fire House and the FY14 Capital Projects. The following individuals addressed the Board concerning these issues: Roman Gastesi, County Administrator and Kevin Wilson, Public Works & Engineering Director. The Board directed staff to go through the FY14 Capital Projects before we go into the final hearing to make sure that the numbers that are there and how they are spread out across the various Fiscal Years make sense from an engineering point of view. The Board also discussed the Marathon Jail not being on the FY14 Capital Projects. The Board further discussed the Rowell's Marina, the 3% salary increase and the funding of the Capital Projects. Kevin Madok, Sr. Director of Strategic Planning also addressed the Board regarding the Capital Projects. After discussion, a motion was made by Commissioner Murphy and and seconded by Commissioner Rice to approve the changes to the Fiscal Year 2014 millage and budget. Motion carried unanimously. Item M Tina Boan, Director of the Office of Budget & Management announced the Tentative roll -back millage rates and percentage increases over roll -back rates. Item N County Commission Resolution adopting the Tentative millage rates for Fiscal Year 2014. After discussion, a motion was made by Commissioner Murphy and seconded by Commissioner Kolhage to adopt the following Resolution. Motion carried unanimously. RESOLUTION NO. 238-2013 Said Resolution is incorporated herein by reference Item O County Commission Resolution adopting the Tentative Operating Budget for Fiscal Year 2014. After discussion, a motion was made by Commissioner Rice and seconded by Commissioner Kolhage to adopt the following resolution. Motion carried unanimously. RESOLUTION NO. 239-2013 Said Resolution is incorporated herein by reference Item P County Commission Resolution adopting the Tentative Capital Budget for Fiscal Year 2014. After discussion, a motion was made by Commissioner Murphy and seconded by Commissioner Rice to adopt the following Resolution. Roll call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Kolhage No Commissioner Murphy Yes 09/04/2013 Page 4 Commissioner Rice Yes Mayor Neugent Yes Motion carried. RESOLUTION NO. 240-2013 Said Resolution is incorporated herein by reference. Item Q Tina Boan, Director of the Office of Budget & Management announced the Public Hearing for Final Adoption of the Fiscal Year 2014 millage rates and budget at 5:05 P.M. Harvey Government Center, 1200 Truman Avenue, Key West, Florida September 12, 2013 (the second special meeting is scheduled to occur at 5:05 P.M. September 09, 2013 Marathon Government Center, 2798 Overseas Highway, Marathon, Florida) There being no further business, the meeting of the Board of County Commissioners was adjourned. Amy Heavilin, CPA, Clerk and ex- officio Clerk to the Board of County Commissioners Monroe County, Florida 09/04/2013 Page 5 This is the reading of the rolled -back rate, the proposed millage rate the percent above/below the rolled -back rate that was certified to the Property Appraiser at the July 30 2013 meeting. These are the rates that Citizens received on their TRIM notices. ANNOUNCEMENTS: Taxing Authority: Monroe County Board of County Commissioners Rolled back millage rate is 3.0265 Proposed millage rate is 3.1380 Proposed millage rate is 3.69% above the rolled -back rate Taxing Authority: General Purpose Municipal Service Taxing Unit Rolled back millage rate is 0.2256 Proposed millage rate is 0.2252 Proposed millage rate is - 13.57% below the rolled -back rate Taxing Authority: Local Road Patrol Law Enforcement District Rolled back millage rate is 0.4527 Proposed millage rate is 0.4630 Proposed millage rate is 2.28% above the rolled -back rate Taxing Authority: Lower & Middle Keys Fire and Ambulance Rolled back millage rate is 2.5387 Proposed millage rate is 2.4847 Proposed millage rate is -2.13% below the rolled -back rate Aggregate Rolled back millage rate is 3.9125 Proposed millage rate is 4.0167 Proposed millage rate is 2.67% above the rolled -back rate Agenda item D This is the reading of the rolled -back rate, the proposed millage rate the percent above/below the rolled -back rate that was certified to the Property Appraiser at the July 30 2013 meeting. These are the rates that Citizens received on their TRIM notices. ANNOUNCEMENTS: Taxing Authority: Lower & Middle Keys Fire and Ambulance Rolled back millage rate is 2.5387 Proposed millage rate is 2.4847 Proposed millage rate is -2.13% below the rolled -back rate Agenda item J BOG Fire & Amb Dist 1