11/17/2015 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Regular Meeting
Board of County Commissioners
Tuesday, November 17, 2015
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Harvey Government Center. Present and answering to roll call were Commissioner
Heather Carruthers, Commissioner Sylvia Murphy, Commissioner David Rice and Mayor Danny
Kolhage. Also present at the meeting were; Bob Shillinger, County Attorney; Amy Heavilin,
County Clerk; Cheryl Robertson, Deputy Clerk; county staff and members of the general public.
Item A PRESENTATION TO MAYOR KOLHAGE
Item B COMMENTS FROM COMMISSIONERS
CALL TO ORDER OF 2015 BOARD OF COUNTY COMMISSIONERS
COMMISSION ORGANIZATION
Item C 1 Selection of Mayor and Mayor Pro Tem of the Commission. A Motion was made
by Commissioner Murphy and seconded by Commissioner Rice to select
Commissioner Carruthers as the next Mayor. Motion was carried unanimously.
A Motion was made by Commissioner Rice and seconded by Commissioner
Kolhage to select Commissioner Neugent as the next Mayor Pro Tem. Motion
was carried unanimously.
Item C2 A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice for approval of a resolution electing the Mayor and Mayor Pro Tem for the
Board of County Commissioners. Motion was carried unanimously.
RESOLUTION #343 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item C3 A Motion was made by Commissioner Murphy and seconded by Commissioner
Kolhage for approval of a Resolution authorizing the Mayor and Clerk of the
Board to sign all warrants, legal documents and any other necessary papers and
documents; and stating that the presently authorized signatures validating County
checks are hereby continued for sixty days from this date in order to meet payroll
and other necessary obligations. Motion was carried unanimously.
RESOLUTION #344 -2015 IS INCORPORATED HEREIN BY
RFERENCE
Page I of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
ADDITIONS, CORRECTIONS, DELETIONS
Item D 1 Motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval of the additions, corrections and deletions to the
agenda. Motion carried unanimously. A copy of the approved changes are
attached at the end of these minutes for reference.
PRESENTATION OF AWARDS
Item E1 Proclamation proclaiming November 14 -22, 2015 as National Hunger and
Homelessness Awareness Week in Monroe County, FL.
Item E2 Proclamation designating December 21, 015 as National Homeless Persons
Memorial Day.
Item E3 Proclamation designating November 2015 as National Home Care Month in
Monroe County, FL.
Item E4 Presentation of the 3` Quarter Employee Service Award to Ms. Anna Haskins,
Special Needs Coordinator, Social Services Department.
BULK APPROVALS
Mayor Carruthers addressed the audience regarding the Rules of Bulk Approval's items. Motion
was made by Commissioner Rice and seconded by Commissioner Murphy granting approval of
the following bulk items. Motion passed unanimously.
Item F1 Board granted approval of the FY 2016 Airline Rates and Charges for the Key
West Intenational Airport, effective October 1, 2015.
Item F2 Board granted approval to enter into a Supporting Sponsor Agreement with
Naval Air Station Key West in the amount $5000 (Airport Operating Funds), in
support of the 2016 Southernmost Air Spectacular Air Show to be held on April 2
& 3, 2016.
Item F3 Board granted approval of Jacobs Project Management Co.'s Task Order# 12/14-
43 for the Services Authorized: Emergency Alert System PSO #43 in the amount
of $83,404 to be funded by FDOT -AQE35 Suplemental #4 grant executed
10/29/2015 and local match from Airport Operating funds (Planning Studies).
Item F4 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number Four for Contract #AQE35
(Planning Studies at both EYW & MTH Airports), which increases the funding of
the original grant by $650,000. Key West International Airport is funded 50%
FDOT and 50% KWIA operating funds while Marathon Airport is funded 80%
FDOT and 20% MTH operating funds.
Page 2 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item F5 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number AQH 10 providing
funding for EYW Termi • RESOLUTION nal Annex Modification Phase II,
Customs and Border Protection facility at the Key West International Airport
in the total amount of $597,202 to be funded 50% FDOT ($298,601) and 50%
Airport operating funds ($298,601). (AIRPORT: REVISED BACK -UP ONLY —
AIS NOW INITIALED.)
Item F6 Board granted approval to extend the existing fuel contract with Dion Oil
Company, LLC for the second (2nd) additional one year term beginning
January 21 st, 2016.
Item F7 Board granted approval for the Library to close on Saturday, December 26, 2015.
Item F8 Board granted approval of the Library Plan of Service for the year 2016.
Item F9 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. (OMB REVISED
BACKUP 11/9/15 : Revised Resolution Nos. 8, 10, 19, 25 and 28 and added
Resolutions #29 -37)
• Resolution #345 -2015 amending of resolution #116 -2015 Fund 312
• Resolution #346 -2015 receipt of unanticipated funds for Fund 158
• Resolution #347 -2015 receipt of unanticipated funds for Fund 158
• Resolution #348 -2015 receipt of unanticipated funds for Fund 001
• Resolution #349 -2015 receipt of unanticipated funds for Fund 158
• Resolution #350 -2015 receipt of unanticipated funds for Fund 158
• Resolution #351 -2015 transfer of funds for Fund 001 & 502
• Resolution #352 -2015 transfer of funds for Fund 001,149, 166, 175
• Resolution #353 -2015 receipt of unanticipated funds for Fund 312
• Resolution #354 -2015 rescinding resolution 334 -2015 receipt of
unanticipated funds for Fund 312
• Resolution #355 -2015 rollover of unanticipated Fund 125
• Resolution #356 -2015 transfer of funds for Fund 001
• Resolution #357 -2015 rollover of unanticipated Fund 304
• Resolution #358 -2015 transfer of funds for Fund 158
• Resolution #359 -2015 transfer of funds for Fund 158
• Resolution #360 -2015 transfer of funds for Fund 158
• Resolution #361 -2015 rollover of unanticipated Fund 125
• Resolution #362 -2015 rollover of unanticipated Fund 125
• Resolution #363 -2015 transfer of funds for Fund 403, 404, & 406
• Resolution #364 -2015 receipt of unanticipated funds for Fund 125
• Resolution #365 -2015 receipt of unanticipated funds for Fund 125
• Resolution #366 -2015 receipt of unanticipated funds for Fund 125
Page 3 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
• Resoltuion #367 -2015 receipt of unanticipated funds for Fund 101
• Resolution #368 -2015 transfer of funds for Fund 304
• Resolution #369 -2015 rescinding resolution 260 -2015 receipt of
unanticipated funds for Fund 404
• Resolution #370 -2015 receipt of unanticipated funds for Fund 404
• Resolution #371 -2015 receipt of unanticipated funds for Fund 404
• Resolution #372 -2015 transfer of funds for Fund 148 & 180
• Resolution #373 -2015 receipt of unanticipated funds for Fund 406
• Resolution #374 -2015 receipt of unanticipated funds for Fund 403
• Resolution #375 -2015 receipt of unanticipated funds for Fund 403
• Resolution #376 -2015 receipt of unanticipated funds for Fund 403
• Resolution #377 -2015 receipt of unanticipated funds for Fund 125
• Resolution #378 -2015 receipt of unanticipated funds for Fund 406
• Resolution #379 -2015 receipt of unanticipated funds for Fund 406
• Resolution #380 -2015 transfer of funds for Fund 312
• Resolution #381 -2015 receipt of unanticipated funds for Fund 312
• Resolution #382 -2015 receipt of unanticipated funds for Fund 312
• Resolution #383 -2015 receipt of unanticipated funds for Fund 314
Item F10 Board granted approval of a General Fund Transfer for the Sheriff. to transfer
funds for FY15 between functional distributions in accordance with F.S.
30.49(2)(a).
Item F12 Board granted approved by the Board, acting as Plan Administrator of the Length
of Service Award Plan ( LOSAP) to begin 10 -year disbursement of funds to one
eligible participant, with a monthly benefit of $165.00 commencing December 01,
2015.
Item F13 Board granted approved by the Board, acting as Plan Administrator of the Length
of Service Award Plan ( LOSAP) to begin 10 -year disbursement of funds to one
eligible participant, with a monthly benefit of $240.00 commencing November
01, 2015.
Item F14 Board granted acceptance of the Monroe County Length of Service Award
Program ( LOSAP) actuarial valuation report for the Plan Year 2015 and
transfer of funds for Plan Year 2015 into the LOSAP Trust Fund.
Item F17 Board granted approval of a Resolution establishing a revised Fee Schedule for
use in providing Emergency Medical Air Transport Services as voted on by the
Board of County Commissioners and unanimously passed at the June 10, 2015
regular meeting.
RESOLUTION #386 -2015 IS INCORPORATED HEREIN BY REFERENCE
Page 4 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item F18 Board granted approval of a Resolution adopting the 2015 update of the Local
Mitigation Strategy as required by state and federal regulations to qualify for
certain mitigation grant funding.
RESOLUTION #387 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item F19 Board granted approval to negotiate a contract with Kisinger Campo &
Associates, the highest ranked respondent, for Design & Permitting Services for
the Garrison Bight Bridge Repair Project. The Engineering Design & Permitting
Services will be funded by the Florida Department of Transportation (FDOT)
through a Local Agency Program (LAP) Agreement. If an agreement cannot be
reached, request approval to negotiate with the next highest ranked respondent
and to continue until a satisfactory negotiation is achieved.
Item F20 Board granted approval to negotiate a contract with Parsons Brinckerhoff, Inc.,
the highest ranked respondent, for Construction Engineering and Inspection (CEI)
Services for the Card Sound Road Bridge Repair Project. If successful
negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations are reached.
Item F21 Board granted approval of Amendment 1 to the contract for Hurricane Debris and
Disaster Response and Recovery Services with DRC Emergency Services, LLC to
update contractor contact and personnel information.
Item F22 Board granted receipt of monthly report on change orders reviewed by the County
Administrator's Office.
Item F24 Board granted approval of First Renewal Amendment Agreement with Black Fire
Protection, Inc. for "Full Maintenance — Fire Protection Systems ".
Item F25 Board granted approval to award bid and execute a contract with Air Mechanical
& Service Corp., Inc., for Middle Keys facilities central air conditioning
maintenance and repair.
Item F26 Board granted approval to award bid and execute a contract with Master
Mechanical Services, Inc., for Upper Keys facilities central air conditioning
maintenance and repair.
Item F27 Board granted approval of First Renewal Amendment Agreement with Stockton
Maintenance Group Inc. (SMG) for janitorial services at the Big Pine Key
Library.
Item F28 Board granted approval of First Renewal Amendment Agreement with Stockton
Maintenance Group Inc. (SMG) for janitorial services at the Islamorada Library.
Page 5 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item F29 Board granted approval of First Renewal Amendment Agreement with Stockton
Maintenance Group Inc. (SMG) for janitorial services at the Key Largo Library.
Item F30 Board granted approval of First Renewal, Second Amendment Agreement with
Stockton Maintenance Group Inc. (SMG) for janitorial services in Marathon.
Facilities include Marathon Library, Marathon Courthouse, Marathon
Government Center, Marathon Government Center Annex, Marathon Senior
Center, Marathon Supervisor of Elections, Marathon Tax Collector & Marathon
Clerk of Courts.
Item F31 Board granted approval to enter into a one - year's residential lease agreement with
a Sheriff's Deputy for Location B to commence December 01, 2015 and terminate
November 30, 2016.
Item F32 Board granted approval to rescind BOCC approval action of October 21, 2015
agenda item D -53 and approval of revised (with the final version of Exhibit D and
the labeled version of Exhibit F) renewal of the License Agreement with the
United States Department of the Navy for use of Navy shoreline on Boca Chica
Beach.
Item F33 Board granted approval of Amendment #002 to the Older Americans Act (OAA)
Contract AA -1529 between the Alliance for Aging, Inc. (AAA) and the Monroe
County Board of County Commissioners (Monroe County Social Services /In
Home Services and Nutrition programs) to deobligate funding in the amount of
$3,371.77 for the current contract period of 1/1/15 to 12/31/15.
Item F34 Board granted approval of Amendment #003 of the Alliance for Aging, Inc.
Standard Contract, Older Americans Act (OAA) Contract AA- 1529 between the
Alliance for Aging, Inc. (AAA) and the Monroe County Board of County
Commissioners (Social Services /In Home and Nutrition programs) for the current
contract period of 111115 to 12/31/15 to increase funding from $444,245.92 to
$456,558.
Item F35 Board granted approval of Amendment #004 of the Alliance for Aging, Inc.
Standard Contract, Older Americans Act (OAA) Contract AA- 1529 between the
Alliance for Aging, Inc. (AAA) and the Monroe County Board of County
Commissioners (Social Services /In Home and Nutrition programs) for the current
contract period of 111115 to 12/31/15 to increase funding from $456,588 to
$462,507.23.
Item F36 Board granted approval to hire a Community Resource Development (CRD)
Agent to report directly to the Extension Director.
Item F38 Board granted approval of a resolution for the rollover of unanticipated revenue.
RESOLUTION #389 -2015 IS INCORPORATED HEREIN BY REFERENCE
Page 6 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item G1 Board granted approval of a Turnkey Event Agreement with Upper Keys
Community Pool, Inc. covering Orange Bowl Classic and Winter Training in
December 2016 - January 2017 in an amount not to exceed $50,000, DAC V, FY
2016 Event Resources.
Item G2 Board granted approval of an Agreement with Florida Keys Community College
and the Letters "FKCC" covering FKCC Swim Around Key West in an amount
not to exceed $10,000, DAC I, FY 2016 Event Resources.
Item G3 Board granted approval of an Agreement with The Key Lime Festival covering
The Key Lime Festival in July 2016 in an amount not to exceed $17,000, DAC I,
FY 2016 Event Resources.
Item G4 Board granted approval of a Turnkey Agreement with Friends of the Pool, Inc.
covering 4th Swim for Alligator Light House in September 2016 in an amount not
to exceed $50,000, DAC IV, FY 2016 Event Resources.
Item G5 Board granted approval of an Amendment to Agreement with The City of
Marathon for the Ocean Front Park Phase 4 -Road Paving, Safety Elements and
Commercial Fishing Monument Project to November 17, 2015.
Item G6 Board granted approval of an Agreement with New Orleans House of Key West,
Inc. covering New Year's Even Shoe Drop in December 2016 in an amount not to
exceed $10,000, DAC I, FY 2016 Event Resources.
Item G7 Board grantd approval of an Agreement with Bogart Film Festival, L.L.C.
covering Humphrey Bogart Film Festival in October 2016 in an amount not to
exceed $25,000, DAC V, FY 2016 Event Resources.
Item G8 Board granted approval of an Agreement with Lazy Dog Adventures, L.L.C.
covering Key West Paddle Classic in April -May 2016 in an amount not to
exceed $17,000, DAC I, FY 2016 Event Resources.
Item G9 Board granted approval of an Agreement with University of Florida Alumni
Association, Inc. covering Southernmost Marathon & Half/Key West Running
Festival in an amount not to exceed $25,000, DAC I, FY 2016 Event Resources.
Item G10 Board granted approval of an Agreement with Conch Foundation of the Upper
Keys, Inc. covering Conch Scramble "on the water" Golf Tournament in
September 2016 in an amount not to exceed $10,000, DAC IV, FY 2016
Event Resources.
Item GI 1 Board granted approval requesting to waive policies and enter into a contract with
STR, Inc.
Page 7 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item G12 Board granted approval of a Turnkey Agreement with Key West Tourist
Development Association, Inc. covering Fantasy Fest in October 2016 in an
amount not to exceed $140,000 ($120,000 = DAC I, $20,000 = DAC I1) FY
2016 Event Resources.
Item G13 Board granted approval of an Agreement with Key West Tourist Development
Association, Inc. covering Fantasy Fest in October 2016 in an amount not to
exceed $20,000, DAC III, FY 2016 Event Resources.
Item G14 Board granted approval of an Amendment to Agreement with the Florida Keys
Community College and the Letters "FKCC" to extend the termination date for
the Tennessee Williams Theater Lobby Expansion Project.
Item G15 Board granted approval of an Agreement with Beach Road Trip Weekend, Inc.
covering Beach Road Trip Weekend in November 2016 in an amount not to
exceed $20,000 (DAC IV = $10,000, DAC V = $10,000) FY 2016 Event
Resources.
Item G16 Board granted approval of an Agreement with Islamorada Running Company,
L.L.0 covering Islamorada Half Marathon & IOK in December 2016 in an
amount not to exceed $20,000, DAC IV, FY 2016 Event Resources.
Item G17 Board granted approval of an Amendment to Agreement with the City of Key
West to extend the termination date for the Rest Beach Renourishment Project to
September 30, 2016.
Item G18 Board granted approval of an Amendment to Agreement with the City of Key
West to extend the termination date for the Rest Beach Renourishment Phase II
Project to September 30, 2016.
Item G19 Board granted announcement of one vacant position on the Tourist Development
Council District III Advisory Committee for one "At Large" appointment.
Item K1 Board granted approval of Amendment No. 1 to contract between Earthbalance
Corporation and Monroe County, extending the existing contract to May 27,
2016.
Item K2 Board granted approval of a resolution of the Monroe County Board of County
Commissioners establishing the monetary value for payment to the County's
land acquisition fund for an applicant to receive additional points (max of 2)
within the Rate of Growth Ordinance/Non- Residential Rate of Growth
Ordinance (ROGO/NROGO) allocation systems.
RESOLUTION #391 -2015 IS INCORPORATED HEREIN BY REFERENCE
Page 8 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item K3 Board granted approval of the 2015 Monroe County Area of Critical State
Concern (ACSC) Annual Work Program Report, pursuant to Rule 28- 20.140,
F.A.C., which will be sent to the Department of Economic Opportunity (DEO).
Item K4 Board granted approval of a resolution setting December 9, 2015, at the Nelson
Government Center, Key Largo for a public hearing for a proposed abandonment
of a portion of the right -of -way of Nautilus Street and Corsair Road of "Plantation
Island ", Duck Key, adjacent to Lot 14, Block 5 according to the plat thereof,
recorded in Plat Book 5, Page 82 of the public records of Monroe County,
Florida.
RESOLUTION #392 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item K5 Board granted approval of Occupancy Agreement and 99 -year Ground
Lease between Monroe County and Habitat for Humanity of Key West and Lower
Florida Keys, Inc., for four (4) parcels of land on Cudjoe Key (RE Nos.
00178350- 000000; 00178360 - 000000;0178370 - 000000; and 00178380 - 000000),
on which sixteen (16) owner- occupied affordable employee housing units will be
built.
Item K6 Board granted approval of Agreement No. MV 174 between Monroe County
(County) and the Florida Department of Environmental Protection (DEP) Clean
Vessel Act (CVA) Program providing $250,000 in grant reimbursement funding
to the County to assist with funding for the County's Mobile Vessel Pumpout
Service (Pumpout Service) for one year of operation.
Item K7 Board granted approval of Agreement No, S0901 between Monroe County
(County) and the Florida Department of Environmental Protection (DEP)
providing $100,000 in reimbursement funding to the County to assist with
funding for the County's Mobile Vessel Pumpout Service (Pumpout Service).
Item K8 Board granted approval of Amendment No.6 to the Agreement (Amended
Agreement or Agreement) between Monroe County (County) and Pumpout USA,
Inc. (Contractor) for Keys -Wide Mobile Vessel Pumpout Service (Pumpout
Service), to: 1) include reference to the Department of Environmental Protection
(DEP) agreement with the County which is providing $100,000 of (non -CVA)
reimbursement funding towards the cost of the Pumpout Service, 2) include
reference to the DEP Clean Vessel Act (CVA) grant agreement with the County
which is providing $250,000 in reimbursement funding towards the cost of
allowable expenses for the Pumpout Service for one year, 3) providing up to
$379,800 from Boating Improvement Funds towards the cost of the Pumpout
Service, 4) providing for a total cost of up to $729,800 for one year of Pumpout
Service, 5) establishing the term of the Amended Agreement between the County
and Pumpout USA to be for one year, commencing November 1, 2015 and ending
October 31, 2016, and 6) providing for conditions based on sufficient, continuous
funding provided by the two above described agreements with DEP.
Page 9 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item K9 Board granted approval to add one (1) full -time equivalent (FTE) for Building to
advertise and hire a Senior Director Building Official (Building Official) position,
replacing the M.T. Causley, Inc. contracted position with a Monroe County
BOCC employee.
Item K10 Board granted approval of County Administrator's and Assistant County
Administrator's appointment of Rick Griffin to the position of Sr. Director,
Building Official.
Item N1 Board granted approval of a Memorandum of Understanding (MOU) between the
Monroe County Sheriff's Office and Monroe County Board of County
Commissioners allocating funding in the amount of $255,000.00 from within
the County's budget to install and configure a jail security camera and
intercom system.
Item O1 Board granted approval of a Resolution of the Board of County Commissioners
of Monroe County, Florida, supporting and encouraging collaboration between
the County of Monroe and incorporated municipalities of Monroe County
on addressing the issues of affordable and workforce housing; directing the
County Affordable Housing Advisory Committee (AHAC) to invite
representatives from the Cities of Layton, Key Colony Beach, Marathon and Key
West, as well as the Village of Islamorada, to an AHAC meeting;
and providing for an effective date.
RESOLUTION #393 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item P2 Board granted approval of Assets inventoried in FY 16 by custodian.
Item P3 Board granted approval of Seven assets request for Surplus for FY -16.
Item P4 Board granted approval of Assets added FY 16 YTD.
Item P5 Board granted approval of BOCC Warrants (Including Payroll) for the Month of
September 2015.
• A/P and Grant Warrants
• Payroll Warrants
• Payroll Vouchers
• W /Comp Warrants
001 General Fund
101 Fine & Forfeiture
102 Road/Bridges
115 Tourist Development Council (TDC) - Two Penny
116 TDC - Admin Prom62 Cent
Page 10 of 20
#10002328 - 10003498
#50000360 - 50000565
#3058809- 3060271
#19863 -20009
3,913,660.71
7,510,603.17
361,920.67
396,062.91
638,562.18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
117
TDC - District 1 Third Cent
504,205.17
118
TDC - District 2 Third Cent
22,217.55
119
TDC - District 3 Third Cent
81,945.14
120
TDC - District 4 Third Cent
94,302.62
121
TDC - District 5 Third Cent
64,055.01
125
Grant Fund
582,435.40
130
Impact Fees/Roadways
4,786.10
141
Fire /Ambulance
636,111.81
144
Upper Keys Health Care
1,002.76
147
Unincorporated Service
123,492.80
148
Planning Building
380,796.90
149
Municpal Policing
1,455,765.82
150
E911 Enhancement Fund
3.22
152
Duck Key Security
14,898.86
153
Local Housing Assistance
71,293.00
157
Boating Improvement Fund
114,007.22
158
Miscellaneous Special Revenue Fund
29,295.83
160
Environmental Restoration
11,152.35
162
Law Enforcement Trust -600
-
163
Court Facilities
5,976.72
164
Drug Facilities Fees
6,123.16
166
Marathon Munincipal Service
-
168
Bay Point Wastewater MSTU
88.12
169
Big Coppitt Wastewater
170
Key Largo Wasterwater
-
171
Stock Island Wastewater
2,403.03
172
Cudjoe - Sugarloaf MSTU
1,143.65
174
Conch Key MSTU
655.24
175
Long Key - Layton MSTU
1,138.10
176
Duck Key MSTU
1,087.74
180
Building Funds
357,720.98
201
Building Dept. (PK)
207
2003 Revenue Bonds
706,912.20
301
Building Dept (MTH)
-
304
1 Cent Infrastructure
603,736.42
308
Infrastructure Sales Tax Reveue Bond
-
310
Big Coppitt Wastewater
4,670.65
311
Duck Key Wastewater
656.56
312
Cudjoe Regional WW Project
7,015,111.27
314
Series 2014 Revenue Bonds
43,622.78
401
Card Sound Bridge
63,431.64
403
Marathon Airport
167,180.23
404
Key West Int'l Airport
564,262.02
406
PFC & Operating Restrictions
8,166.00
414
MSD Solid Waste
1,376,849.22
501
Workers' Compensation
249,881.57
Page 11 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
502 Goup Insurance Fraud
1,851,981.59
503 Risk Management Fund
131,117.94
504 Fleet Management Fund
135,267.58
512 Transit (KW)
610 Fire/EMS LOSAP Trust Fund
8,880.25
Totals
$ 30,320,641.86
Item P6 Board granted approval of Tourist Development Council Expenses for the
month of October 2015.
Item P7 Board granted approval of the July through September 2015 FKAA invoices (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
These invoices are under $50,000 and exceed the County staff's signing authority
per BOCC policy and, therefore, are being submitted for approval.
Item P8 Board granted approval of the July through September 2015 FKAA invoices (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
These invoices are over $50,000 and exceed the County staff's signing authority
per BOCC policy and, therefore, are being submitted for approval.
Item P9 Board granted Official approval of a request for the Clerk to reallocate the
approved FY 15 Clerk's budget for financial statement purposes as well as
transparency of how the funds were actually spent.
Item Q4 Board granted approval to enter into Amendment No. 3 with JND Thomas
Company, Inc. for removing organic muck material from Canal #266 and Canal
#290 utilizing vacuum dredging, to authorize the County to mail invoice
payments payable to JND to the Allied World Surety (Contractor's Surety
Company) for disbursement.
Item Q5 Board granted approval to enter into a Contract with the Reel Ting Band to
provide music services during the 7th Annual Southeast Florida Regional Climate
Leadership Summit.
Item Q7 Board granted approval to enter into Amendment No. 1 to the Interlocal
Agreement with the South Florida Regional Planning Council ( SFRPC) for
conference planning and implementation services for the 7th Annual Southeast
Florida Regional Climate Change Summit to authorize travel for SFRPC staff to
the Summit and miscellaneous expenditures supporting the event.
Item Q 8 Board granted approval to enter into a contract with the following speakers to
allow them to be paid a reimbursed for lump sum honorarium for their speaking
services travel expenses after they present at the 7th Annual Southeast Regional
Climate Leadership Summit: Ernesto L. Diaz, Paul Wolfe, Cynthia Barnett, David
Guggenheim, and Elizabeth Fly.
Page 12 of 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item Q9 Board granted approval of a grant application submitted October 30, 2015 to the
Florida Department of Environmental Protection (FDEP) to conduct a
vulnerability assessment of an important community asset in Monroe County
area. This work, if awarded, will include the identification of risk and loss for one
asset, Bayshore Manor Assisted Living Facility, as a means of developing a
method to quantify potential losses for various important assets in the Keys
exacerbated by sea level rise. This method is being developed to facilitate later
dialogue which will be focused on developing methods to prioritize assets to be
considered for protection across all county controlled or influenced asset types.
Item Q10 Board granted approval to enter into Amendment No. 1 to a contract with Casa
Operating Lessee Inc., d/b /a Casa Marina, A Waldorf Astoria Resort, for
conference hosting and implementation services for the 7th Annual Southeast
Florida Regional Climate Change Summit to authorize additional food and
beverage services and audio visual services in support of the Summit;
authorization for the Sustainability/Projects Director to execute necessary
documentation.
Item Q1 I Board granted approval to enter into Amendment No. 1 to Grant Agreement
awarded by the Environmental Protection Agency (EPA) for the South FL
Geographic Initiative Grant Improving Water Quality in Residential Canals to
increase the grant amount by $15,001 to equal the amount originally anticipated
under the Grant Award.
Item R2 Board granted approval of a mediated settlement agreement for a Code
Compliance Lien Foreclosure Case styled Monroe County v. Simon L. Sherrill
and Sandra Jo Sherrill, Case No. 15 -CA- 223 -P, regarding real property located at
102870 Overseas Highway, Key Largo, FL.
Item R3 Board granted authorization to initiate litigation against James C. and Brenda R.
Edwards and the property located at 18 Cactus Dr., Big Coppitt Key, Florida, to
seek compliance with the County Code and enforce a lien arising from Code
Compliance Case Number CE14100095.
Item R4 Board granted authorization to initiate litigation against Silvia N. and Hercules J.
Ferrandi and the property located at 889 Ellen Dr., Key Largo, Florida, to seek
compliance with the County Code and enforce a lien arising from Code
Compliance Case Number CE 14090140.
Item R5 Board granted authorization to initiate litigation against David R. Rowland and
Denise Rowland and the property located at 912 LaPaloma Rd., Key Largo,
Florida, to seek compliance with the County Code and enforce a lien arising from
Code Compliance Case Number CE 14010062.
Item R6 Board granted authorization to initiate litigation against Gregory P. Sutton and the
property located at 25 North Dr., Key Largo, Florida, to seek compliance with the
Page 13 of 20
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
County Code and enforce a lien arising from Code Compliance Case Number
CE13100009.
Item R7 Board granted approval of and authorization for the County Attorney to execute
the conflict waiver letter dated October 26, 2015, authorizing Ira Libanoff, Esq.,
to represent the County in two lawsuits in which Berkley Regional Insurance
Company ( "Berkley ") is an adversarial party to the County.
Item S2 Board granted approval of revised BOCC policy statement for provision of sewer
connections in County funded wastewater systems at County expense.
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS BOARD
MEETING
FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Present and answering to the Roll Call were Commissioner Danny Kolhage,
Commissioner /Chairman David Rice, and Councilwoman Katie Scott.
Item J2 A Motion was made by Concilwoman Katie Scott and seconded by Commissioner
Kolhage granting approval of Resolution authorizing the write -off of 659 Fire
Rescue ground ambulance accounts receivable for CY 2011, totaling $360,837.34
from the Fire Rescue District 41 Fund. Motion was approved unanimously.
RESOLUTION # 390 -2015 IS INCORPORATED HEREIN BY REFERENCE
FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS ADJOURNED AND
THE BOARD OF COUNTY COMMISSIONER'S MEETING RECONVENED
Item F1 I A Motion was made by Commissioner Kolhage and seconded by Commissioner
Murphy granting approval of agreements with Guidance Care Center for the
Baker Act Transportation Services and Community Transportation for the
Disadvantaged for FY 2016.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Murphy
Commissioner Rice
Commissioner Kolhage
Mayor Carruthers
Yes
Abstain, Voting Conflict
Yes
Yes
Motion carried.
Item F15 Approval of Resolution authorizing the write -off of 67 accounts
receivable covering the time period of November 2011 through August 2015
totaling $388,998.33 for Monroe County residents who qualified for the
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BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Trauma Star Air Ambulance Waiver Program. Chief Callihan; Director
Emergency Services and Bob Shillinger; County Attorney and Christine Hurley;
Director of Growth Management addressed the Board. Staff is studying the
concerns of Blue Cross Blue Shield and will provide data to the Board.
After discussion, a Moton was made by Commissioner Murphy and seconded by
Commissioner Rice granting approval to adopt the following resolution.
Motion was approved unanimously.
RESOLUTION #384 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item F16 A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice granting approval of Resolution authorizing the write -off of 102 Fire Rescue
air ambulance accounts receivable for CY 2011, totaling $875,822.46 from the
Fine and Forfeiture Fund Account 101- 115002. Motion was approved
unanimously.
RESOLUTION #385 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item F23 A Motion was made by Commissioner Kolhage and seconded by Commissioner
Rice granting approval to award bid and enter into a contract with Sea Tech of the
Florida Keys, Inc. for the Harvey Government Center painting and repairs, funded
through the one -cent infrastructure tax. Commissioner Comments. Motion was
approved unanimously.
Item F37 Approval of a Resolution adopting the recommendation of the Climate
Change Advisory Committee (CCAC) and asking the Florida Department
of Transportation to conduct a feasibility study of light rail /monorail system in
Monroe County that includes an assessments of anticipated carbon emission
reductions, traffic reductions, and sea level rise accommodations. Judy Martinez
and Deb Curlee addressed the Board as public speakers. After discussion, a
Motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval to adopt the following resolution with the additional
language. Motion carried.
RESOLUTION #388 -2015 IS INCORPORATED HEREIN BY REFERENCE
COUNTY ADMINISTRATOR
Item Q6 Approval of Amendment No. 9 with AMEC Foster Wheeler
Environment & Infrastructure, Inc. to provide canal restoration water quality
improvement services, as provided and funded under EPA Grant Agreement X7-
OOD40915-01 entitled Improving Water Quality in Residential Canals. Rhonda
Haag, Sustainability Director, addressed the Board. After discussion, a Motion
was made by Commissioner Murphy and seconded by Commissioner Rice
Approving Amendment No. 9 with AMEC Foster Wheeler Environment &
Infrastructure, Inc.
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OF THE MONROE COUNTY
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NOVEMBER 17, 2015
A Roll -Call was taken by the Clerk with the following results:
Commissioner Murphy
Yes
Commissioner Rice
Yes
Commissioner Kolhage
Yes
Mayor Carruthers
Yes
Motion carried.
After discussion of the two workshops scheduled for January the Sea Level Rise
Workshop and the Canal Workshop, Rhonda Haag requested more time on the
Canal Workshop. Upon agreement, will work with staff on open dates for the
Canal Workshop and the Sea Level Rise Workshop was moved to January 26
Item Q2 Discussion and approval of the Board of County Commissioners
monthly meeting dates for 2016 Report. After discussion, a Motion was made by
Commissioner Kolhage and seconded by Commissioner Rice approving monthly
meeting dates for 2016 Report which included locations and dates as placed on
the record.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Murphy
No
Commissioner Rice
Yes
Commissioner Kolhage
Yes
Mayor Carruthers
Yes
Motion carried.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
Item L1 Initial public input and discussion in regards to the proposed Florida
Departmentof Economic Opportunity (DEO) "Vacant Lot Retirement and Hotel
Unit Allocation Rule." Mayte Santamaria; Senior Director of Planning &
Environmental Resources, set the table as to the proposed rule. Deb Curlee
(representing Last Stand), Bart Smith (representing Stock Island Marina Village),
Ed Swift, Bill Hunter, and Jim Rhyne addressed the Board as public speakers.
COUNTY ADMINISTRATOR
Item Q3 Discussion and direction regarding permit request for Ragnar Relay for February
2016. Bob Shillinger; County Attorney provides information as to the permitting
process. Keith Nix (not pres), Deb Curlee, Steven Dimse, Michael Stafanowicz,
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Allison Delashnmit (representing Team Lily Bow), Bill Hunter, Cornelis
Pameijer, Karen Moore (representing Team Lily Bow), Lisa Borzy (representing
Team Lily Bow), Donna Dye, Chuck Licis (representing SSPOA), Tony Yaniz
(representing Team Lily Bow), Steve Fraze (representing Ragnar Relay), Rebecca
Balcer (representing Team Lily Bow), Carson Comeau (representing Ragnar
Relay), Joe Gardner (representing The Keys Collection), and Chris Infurchia
(representing Ragnar Relay) addressed the Board as public speakers. The Board
suggested Ragnar Representatives to come back within 2016 before the Board
with a new plan, number of participants and a new date.
CLOSED SESSION
Item M1 Bob Shillinger; County Attorney announced an Attorney - Client Closed Session in
the matters of Monroe County BOCC v. Construct Group Corp. and Berkley
Regional Ins. Co., Case No. CA -K -15 -844 and Construct Group Corp. v. Monroe
County BOCC, Case No. CA -P -15- 563.
Mayor Heather Carruthers declared the closed meeting ended and returned to the
open session.
WASTEWATER
Item S 1 Discussion and direction on the effect on solar powered homes of the expansion
onto No Name Key of the Cudjoe Regional Wastewater system. Kevin Wilson,
Assistant County Administrator Public Works /Engineering, presented a
presentation of the NNK Sewer Review. Staff recommendations stay the course
with No Name Key. Bart Smith (representing Bob Reynolds), Kathy Brown
(representing No Name Key Property Association), Ed Cook (Anne Press
representing), Matthew Stokes, Michael Press, Alicia Putney, Beth Ramsey -
Vickrey, Anne Press, and Mary Bakke addressed the Board as public speakers.
Board in agreement with staff to stay the course and to include any suggestions.
SOUNDING BOARD
Item U 1 Request to speak to the County Commissioners in regards to Free Public
Transportation for Senior's ages 60 and older — Darleen Bennett, President,
AARP Local 1351. Darlene Bennett; President of the Local Chapter 1351 AARP
addressed the Board as well as other public speakers: Henry Fuller (senior AARP)
Louis Latorre (AARP), Susan Hawxhurst (representing herself and other
handicapped seniors), and Rev. Dr. Gwendolyn D. Magby. No action taken.
Commissioner Kolhage will be placing this on the agenda for our next BOCC
meeting to make a recommendation. Board suggested to staff to do an analysis as
to the kinds of transportation, cost associated with it, and other options.
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
PUBLIC HEARINGS
Item T 1 A public hearing for an ordinance pertaining to human trafficking by requiring
that all adult entertainment workers obtain a worker identification card after
providing age verification through the Tax Collector. Bob Shillinger, County
Attorney, reads two tweeks into the record pertaining to the ordinance on behalf
of Catherine Vogel; State Attorney. If acceptable by the Board, please include in
the motion to adopt. Rev. Gwendolyn Magby addressed the Board as a public
speaker. A motion was made by Commissioner Murphy and seconded by
Commisioner Rice to pass the motion with the amendments. Motion carried.
ORDINANCE #027 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T2 A public hearing to consider an ordinance amending the noise ordinance as found
in Monroe County Code, Chapter 17, Section 17 -129, et seq. Steve Williams,
Assistant County Attorney, addressed the Board. No public speakers. After
discussion, a motion was made by Commissioner Rice and seconded by
Commissioner Kolhage to adopt the following ordinance. Motion carried.
ORDINANCE #028 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T3 A public hearing for a proposed abandonment of a portion of the right -of -way of
Seventh Avenue West Right of Way, adjacent to Lot 13, Block 18, Cudjoe
Gardens Sixth Addition, according the Plat thereof as recorded in Plat Book 6, at
Page 66, of the public Records of Monroe County Florida. Christine Hurley on
behalf of applicant requested to have this agenda item tabled for January 20, 2016
BOCC Meeting. A Motion was made by Commissioner Rice and seconded by
Commissioner Murphy to approve the request. Motion carried.
Item T4 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners Amending the Monroe County Future Land Use Map
from Industrial (I) to Commercial (COMM) for property located at approximate
mile marker 9, described as four parcels of land in Section 21, Township 67
South, Range 26 East, Rockland Key, Monroe County Florida, having Real Estate
Numbers 00122080.000000, 00122081.000200, 00122010.000000 and
00121990.000000; and from Mixed Use /Commercial Fishing (MCF) and
Industrial (1) to Mixed Use /Commercial (MC); creating Policy 107.1.6 Big
Coppitt Mixed Use Area 1, to provide limitations on development and specific
restrictions; for property located at approximate mile marker 9, described as a
parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key,
Monroe County, Florida, having Real Estate Number 00120940.000100; as
proposed by Rockland Operations, LLC and Rockland Commercial Center,
Inc. (Legislative Proceeding). Christine Hurley on behalf of applicant requested
to have this agenda item tabled for February 10` BOCC Meeting held in Key
West, Florida. A Motion was made by Commissioner Rice and seconded by
Commissioner murphy to approve the request. Motion carried.
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
Item T5 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners Amending the Monroe County Land Use District
(Zoning) Map from Industrial (1) and Commercial Fishing Area (CFA) to Mixed
Use (MU) for property located at approximate mile marker 9, described as a
parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key,
Monroe County, Florida, having Real Estate Number 00120940.000100, and from
Industrial (1) to Commercial 2 (C2) for property located at approximate mile
marker 9, described as four parcels of land in Section 21, Township 67 South,
Range 26 East, Rockland Key, Monroe County Florida, having Real Estate
Numbers 00122080.000000, 00122081.000200, 00122010.000000 and
00121990.000000; as proposed by Rockland Operations, LLC and Rockland
Commercial Center, Inc. (Quasi- Judicial Proceeding). Christine Hurley on behalf
of applicant requested to have this agenda item tabled for February 10' BOCC
Meeting held in Key West, Florida. A Motion was made by Commissioner Rice
and seconded by Commissiner Murphy to approve the request. Motion carried.
STAFF REPORTS
Christine Hurley, Assistant County Administrator/ Growth Management,
indicated to the Board Dec 3` and 4' their department will be closed for
inspections to help with maintaining continuing educational training. Discussion
of CDBG Grant lein list. Steve Williams; Assistant County Attorney and Bob
Shillinger; County Attorney addressed the Board. Staff has their direction
pertaining to this particular issue.
COUNTY ATTORNEY REPORT
Bob Shillinger; County Attorney provides a brief report. The County Attorney
indicated they received an adverse ruling in the cross claim Marine Mammal
Conservancy Case and consequently requesting a closed session to be held on
December 9 2015 at the BOCC Meeting in Key Largo, Florida. A Motion was
made by Commissioner Murphy and seconded by Commissioner Rice granting
the closed session meeting. Motion was approved unanimously. A
Communication Media Technology Bill legislative delgation meeting will be held
Dec 4' 11:00am in the State Building in Marathon, Florida. Also the Agenda for
the Dec 9' BOCC Meeting will be uploaded by Monday November 30th. There is
no revised agenda for December; this Friday is the agenda deadline. Accella is
still on target for January. The Code Fine Report has been emailed.
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 17, 2015
There being no further business, the meeting of the Board of County Commissioners was
ADJOURNED.
Clerk to the Monroe County, FL
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Page 20 of 20
Board of County Commissioners
By: Cheryl Robertson
Executive Aide /Deputy Clerk