02/10/2016 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Regular Meeting
Board of County Commissioners
Wednesday, February 10, 2016
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Harvey Government Center. Present and answering to roll call were Commissioner Danny
Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner David
Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger, County
Attorney; Roman Gastesi; County Administrator; Amy Heavilin; Clerk of Court, Cheryl
Robertson, Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item Al Motion was made by Commissioner Kolhage and seconded by Commissioner
Neugent granting approval of the additions, corrections and deletions to the
agenda. Motion carried unanimously. A copy of the approved changes are
attached at the end of these minutes for reference.
PRESENTATION OF AWARDS
Item B 1 Presentation to Tom Hambright, Senior Librarian — Local History for his thirty
years of services to Monroe County. Each member of the Board expressed their
appreciation and thanks to the work that Tom Hambright had done over the years.
Tom Hambright addressed the Board expressing his appreciation. Also to express
appreciation was Anne Layton Rice, Library Administrator.
BULK APPROVALS
Commissioner Danny Kolhage addressed the audience regarding the Rules of Bulk Approval's
items. Motion was made by Commissioner Kolhage and seconded by Commissioner Rice
granting approval of the following bulk items. Motion passed unanimously.
Item C2 Board granted approval of an amended Ground Transportation Resolution (GTR)
for the Key West International Airport.
RESOLUTION #031 -2016 IS INCORPORATED HEREIN BY
REFERENCE
Item C3 Board granted approval to accept a bid proposal and approve a contract with the
most responsive bidder "USA Parking System, Inc." providing parking lot
management services at the Key West International Airport, including full
staffing during normal operating hours and fully automated after hours "pay in
lane" device.
Page 1 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Item C5 Board granted approval of amendment to the Subscription Agreement with
Worx:time LLC covering calendar year 2015, in order to engage Worx:time LLC
to direct mail IRS forms 1095 -C (required by IRS Sections 6055 and 6066 to
confirm health insurance coverage) for all employees and retirees.
Item C6 Board granted approval of a Service Agreement with Worxtime LLC covering
calendar year 2016, in order to engage Worxtime to prepare and direct mail IRS
forms 1095 -C (required by IRS Sections 6055 and 6066 to confirm health
insurance coverage) to all employees and retirees.
Item C7 Board granted approval of Statement of Work with AT &T to exercise the
County's option to extend the Dedicated Technician Services for an additionall2
month term.
Item C8 Board granted approval of a Resolution removing previous appointments of
authorized agents of Animal Control Contractors.
RESOLUTION #032 -2016 IS INCORPORATED HEREIN BY
REFERENCE
Item C9 Board granted Issuance (renewal) of a Class A Emergency Medical Services
Certificate of Public Convenience and Necessity (COPCN) to Monroe County
Fire Rescue for the operation of an ALS transport ambulance service.
Item C10 Board adopted the following approval of various resolutions for the transfer
of funds and resolutions for the receipt of unanticipated revenue. REVISED
BACK UP: Resolutions 18 -30 added. This said resolutions are incorporated
herein by reference:
Resolution #033 -2016 amending resolution #275 -2015 for Fund 125
Resolution #034 -2016 amending resolution #282 -2015 for Fund 125
Resolution #035 -2016 amending resolution #283 -2015 for Fund 125
Resolution #036 -2016 amending resolution #284 -2015 for Fund 125
Resolution #037 -2016 amending resolution #286 -2015 for Fund 125
Resolution #038 -2016 amending resolution #287 -2015 for Fund 125
Resolution #039 -2016 amending resolution #290 -2015 for Fund 125
Resolution #040 -2016 amending resolution #296 -2015 for Fund 125
Resolution #041 -2016 amending resolution #305 -2015 for Fund 125
Resolution #042 -2016 amending resolution #306 -2015 for Fund 125
Resolution #043 -2016 amending resolution #307 -2015 for Fund 125
Resolution #044 -2016 amending resolution #308 -2015 for Fund 125
Resolution #045 -2016 amending resolution #309 -2015 for Fund 125
Resolution #046 -2016 amending resolution #310 -2015 for Fund 125
Resolution #047 -2016 amending resolution #312 -2015 for Fund 125
Resolution #048 -2016 amending resolution #314 -2015 for Fund 125
Resolution #049 -2016 amending resolution #315 -2015 for Fund 125
Page 2 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Resolution #050 -2016 amending resolution #317 -2015 for Fund 403
Resolution #051 -2016 amending resolution #318 -2015 for Fund 403
Resolution #052 -2016 amending resolution #319 -2015 for Fund 403
Resolution #053 -2016 amending resolution #320 -2015 for Fund 403
Resolution #054 -2016 amending resolution #321 -2015 for Fund 403
Resolution #055 -2016 amending resolution #323 -2015 for Fund 404
Resolution #056 -2016 amending resolution #324 -2015 for Fund 404
Resolution #057 -2016 amending resolution #328 -2015 for Fund 404
Resolution #058 -2016 amending resolution #330 -2015 for Fund 403, 404, 406
Resolution #059 -2016 amending resolution #357 -2015 for Fund 304
Resolution #060 -2016 receipt of unanticipated funds for Fund 157
Resolution #061 -2016 transfer of Funds 001, 148,157, 304
Resolution #062 -2016 receipt of unanticipated funds for Fund 125
Item C11 Board granted approval of the Fiscal Year 2017 Budget Timetable. REVISED
BACK UP: Calendar Added.
Item C12 Board granted approval of Federally - funded reoccurring Low Income Home
Energy Assistance Program (LIHEAP), Subgrant Agreement # 16EA- OF- 11 -54-
01 -019 between the State of Florida, Department of Economic Opportunity
(DEO) and Monroe County Board of County Commissioners (BOCC) /Monroe
County Social Services for the contract period of 3/1116 to 3/31117, in the
amount of $199,740.
Item C13 Board granted approval of Amendment #001 to Standard Contract AA -1629,
Older Americans Act (OAA) between the Alliance for Aging, Inc. (AAA) and the
Monroe County Board of County Commissioners (Monroe County Social
Services /In Home and Nutrition Programs) for the current contract period of
111/2016 to 12/31/2016.
Item C15 Board granted receipt of monthly report on change orders reviewed by the County
Administrator's Office.
Item C16 Board granted approval to waive Sections 17 -4 and 18 1 ofthe County Code to
allow for daily and overnight camping in the S.E. corner of Key Largo
Community Park by volunteers and cyclists participating in the 2016 Bike MS:
Breakaway to Key Largo on March 5, 6 & 7, 2016, for use of Card Sound Road
and Bridge, and for waiver of all fees associated with the use of Monroe County
facilities and roads and bridges during those dates.
Item C17 Board granted approval to award Public Works surplus items as described in
attached Recap of Bid Opening on January 5th, 2016 (County ID #s: 1638,
1667, 1689, 1698, 1702, 2088, 3681, 4334, 4443, 4444, 4500, 4973, 4926,
5586, 1518, 1790, 2025, 2038, 2039, 2163, 3433, 4491, 1134, 1422, 1466, 2162
& 2178).
Page 3 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Item C18 Board granted approval of 8th .Amendment with Humane Animal Care Coalition,
Inc. (HACC) for CPI U adjustment of 0.8% from December 1, 2015 to June 30,
2016 and 0.7% from July 1, 2016 to June 30, 2017 and amending deadline for
requesting CPI -U adjustment to May 1st.
Item C19 Board granted approval of bid award and to enter into Agreement with second
lowest bidder A -1 Property Services Group, Inc., for the Pigeon Key Gang
Quarters Roof Replacement. Project is funded by the Tourist Development
Council.
Item C20 Board granted approval of Third Amendment to Agreement with Stockton
Maintenance Group, Inc., for janitorial services, to add day porter janitorial
services at the Harvey Government Center (excluding the Tax Collector's Office
areas) and the Monroe County Social Services Key West Nutrition Site.
Item D 1 Board granted approval to advertise a Request for Applications for FY 2017
Capital Project Funding.
Item D2 Board granted approval to advertise a Request for Applications for FY 2017
Destination and Turnkey Event Funding.
Item D3 Board granted approval to advertise a Request for Proposals for Professional
Advertising Agency Services for Monroe County Tourist Development Council.
Item D4 Board granted announcement of one vacant position on the Tourist Development
Council District I Advisory Committee for one "At Large" appointment.
Item H1 Board granted approval of the selected contractor, Earth Tech Enterprises, Inc.,
and contract for a habitat restoration project within Dagny Johnson Key Largo
Hammock Botanical State Park as mitigation for the construction of the Key
Largo Wastewater Treatment District (KLWTD) wastewater treatment plant.
Item H2 Board granted approval of Mr. Frank Herrada, CAC1817003 , to one three -year
term to the Contractors Examining Board (CEB) beginning March 23, 2016 and
ending March 23, 2019. This is Mr. Herrada 's first tenn. REVISED BACK -UP
Corrected meeting date on AJS to BOCC 2/10/16.
Item H3 Board granted approval of Amendment No. 4 to Contract for permitting, plan
review and inspections as needed professional support services with M.T.
Causley, Inc. maintaining the same rates and extending to September 30, 2020.
Page 4 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Item H4 Board granted approval, pursuant to Section 163.3184(4)(e)l., F.S., for the
Director of Planning & Environmental Resources to send a letter to the State Land
Planning Agency requesting an additional extension of time to adopt the Future
Land Use Map amendments transmitted to the State Land Planning Agency on
December 10, 2014 via Resolution 374 -2014 (two parcels on Key Largo from
Residential Low (RL) to Mixed Use /Commercial (MC), for property located at
97770 and 97702 Overseas Highway, MM98, Key Largo, described as parcels of
land in section 6, townsh ip 62 south, range 39 east, Island of Key Largo, Monroe
County, Florida having real estate numbers 00091000.000000and
00091020.000000.
Item H5 Board granted approval of contract amendment to the agreement between Florida
State University and the Monroe County Board of County Commissioners for
professional services to be performed by FSU- Florida Conflict Resolution
Consortium Center facilitators for staff support for an additional four meetings
(12 total meetings) of the Monroe County Affordable Housing Advisory
Committee at an additional cost of$23,800.00.
Item K1 Board granted request for expenditure from the Law Enforcement Trust Fund.
$25,000.00 Take Stock in Children
$2000.00 Military Affairs Committee, Key West
Item L1 Board granted approval by the Board of County Commissioners to reappoint
Todd German to the RESTORE Act Local Committee with term expiring March,
2017.
Item L4 Board granted approval of a resolution urging the Florida Legislature to enact
House Bill 45 or Senate Bill 120, both entitled "The Florida Competitive
Workforce Act", or similar legislation that would prohibit discrimination in
Florida on the basis of sexual orientation and gender identity or expression.
RESOLUTION #028 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item M1 Board granted County Clerk Report.
Item M2 Board granted Official Approval of December 9, 2015 Regular BOCC Meeting
minutes.
Item M3 Board granted approval of BOCC Warrants (Including Payroll) for the Month of
January 2016.
A/P and Grant Warrants #10003499 - 10004288
Payroll Warrants #50000805 - 50000924
Payroll Vouchers #306247 - 3063247
Page 5 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
• W /Comp Warrants #200259- 200413
001
General Fund
3,539.396.84
101
Fine & Forfeiture
4,093,014.45
102
Road/Bridges
477,798.59
115
Tourist Development Council (TDC) - Two Penny
456,963.31
116
TDC - Admin Promo 2 Cent
1,153,183.77
117
TDC - District 1 Third Cent
341,040.85
118
TDC - District 2 Third Cent
16,964.29
119
TDC - District 3 Third Cent
40,198.05
120
TDC - District 4 Third Cent
29,455.43
121
TDC - District 5 Third Cent
34,589.99
125
Grant Fund
815,611.72
130
Impact Fees /Roadways
141
Fire /Ambulance
764,838.72
144
Upper Keys Health Care
865.10
147
Unincorporated Service
91,573.04
148
Planning Building
370,583.50
149
Municpal Policing
150
E911 Enhancement Fund
43,670.27
152
Duck Key Security
5,495.23
153
Local Housing Assistance
29,199.50
157
Boating Improvement Fund
15,213.24
158
Miscellaneous Special Revenue Fund
27,566.81
160
Environmental Restoration
17,282.82
162
Law Enforcement Trust -600
404,321.16
163
Court Facilities
6,793.01
164
Drug Facilities Fees
6,709.27
166
Marathon Munincipal Service
168
Bay Point Wastewater MSTU
45.13
169
Big Coppitt Wastewater
170
Key Largo Wasterwater
171
Stock Island Wastewater
300.96
172
Cudjoe - Sugarloaf MSTU
174
Conch Key MSTU
175
Long Key - Layton MSTU
135.42
176
Duck Key MSTU
180
Building Funds
244,071.05
201
Building Dept. (PK)
207
2003 Revenue Bonds
1,000,300.00
301
Building Dept (MTH)
304
1 Cent Infrastructure
1,478,768.31
308
Infrastructure Sales Tax Reveue Bond
8,560.00
310
Big Coppitt Wastewater
255.80
311
Duck Key Wastewater
1,197.07
312
Cudjoe Regional WW Project
8,180.34
Page 6 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
314 Series 2014 Revenue Bonds
69,885.99
401 Card Sound Bridge
77,515.59
403 Marathon Airport
200,975.68
404 Key West Int'1 Airport
738,365.59
406 PFC & Operating Restrictions
71,815.69
414 MSD Solid Waste
1,917,401.69
501 Workers' Compensation
180,450.84
502 Goup Insurance Fraud
2,428,438.91
503 Risk Management Fund
26,613.39
504 Fleet Management Fund
113,890.26
512 Transit (KW)
610 Fire /EMS LOSAP Trust Fund
2,580.00
Totals
$ 21,352,076.67
Item M4 Board granted Fixed Asset Reconciliation for FY 16 - for
information only.
Item M5 Board granted assets inventoried in FY 16 by custodian - for information only.
Item M6 Board granted request to surplus assets no longer useable.
Item M7 Board granted approval of Tourist Development Council expenses for the month
of January 2016.
Item M8 Board granted for information only- FKAA invoices over $50,000 for the fiscal
year (to include salaries), relating to the Cudjoe Regional Wastewater System
Project.
Item M9 Board granted for information only - FKAA invoices under $50,000 for the fiscal
ear (to include salaries), relating to the Cudjoe Regional Wastewater System
Project.
Item N2 Board granted approval to enter into a contract with Earth Tech Enterprises, Inc.
for $202,384 to remove an existing ineffective weed barrier system and install a
new air curtain system on Canal #266 (located between Bailey's Lane and Witters
Lane in Doctor 's Arm Big Pine Key); to demolish portions of an existing
ineffective weed barrier and install a new air curtain system at on Canal #287
(located between Atlantis Drive and Hollerich Drive in Big Pine Key); and to
waive the requirements to submit financial statements with their proposal.
Item N3 Board granted approval of a Resolution adopting a revised Table of Organization
dated February 10, 2016 and repealing Resolution 181 -2015.
RESOLUTION #063 -2016 IS INCORPORATED HERERIN BY REFERENCE
Item N4 Board granted confirmation or reconfinnation of Assistant County Administrators
and Department Head s under the new Table of Organization.
Page 7 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Item N7 Board granted approval to negotiate a contract withPublic Financial
Management, Inc. (PPM) for financial advisory services. This is a professional
service contract to provide financial planning, policy development, services
related to debt transactions and other financial services.
Item N9 Board granted approval of a resolution expressing support of the Monroe County
Board of County Commissioners for HB 1223 and SB 1544 that will enact State -
level coordination of efforts and activities being taken around the State to prepare
for and respond to impacts related to extreme weather and climate change
including flooding, drought, storm surge, high tides, tropical -storm winds,
extreme heat, and saltwater intrusion of drinking -water aquifers.
RESOLUTION #030 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item N10 Board granted approval of Amendment No. 3 to the Task Order with HDR
Engineering, Inc.
Item N11 Board grantedapproval of Second Amendment to Agreement with Peebles -
Smith, LLC, and Capitol Insight, LLC extending the contract for one year for
state lobbying services retroactive to January 1, 2016.
Item 02 Board granted approval to advertise a public hearing to consider an ordinance
creating Sections 23 -43 through 23 -47 of the Monroe County Code, to provide a
reduction in assessed value for construction or reconstruction of homesteaded
property completed after January 7, 2003 for the purpose of providing living
quarters for parents or grandparents of property owners, pursuant to F.S 193.703
and the 2002 amendment to the Florida Constitution known as the "Granny Flats"
Amendment.
Item 04 Board granted authorization to initiate litigation against H. Keith Munt and the
property located at 1238 Long Beach Drive, Big Pine Key, Florida, to seek
compliance with the County Codes and enforce a lien arising from Code
Compliance Case Number CE08080209.
Item 05 Board granted approval of a settlement agreement for Code Compliance Liens
regarding real property located at 537 Plante Street, Key Largo, FL.
BULK APPROVALS
Item C1 Don DeGraw, Airport Director, addressed the Board. A Motion was made by
Commissioner Kolhage and seconded by Commissioner Murphy for approval to
accept a bid proposal, waiver of bid irregularities, and approve a contract with the
most responsive bidder "Cliffhanger Janitorial, Inc. ", providing janitorial services
at the Key West International Airport, in the annual amount of $394,999.92, to be
funded in full with Airport Operating Fund 404. Motion carried unanimously.
Page 8 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
Item C14 Kevin Wilson, Assistant County Administrator/Public Works & Engineering,
addressed the Board. Mayor Carruthers commented. A Motion was made by
Mayor Carruthers and seconded by Commissioner Murphy for approval of
Amendment 2 to task order with EAC Consulting, Inc. for engineering design and
permitting services for Lake Surprise Estates (Key Largo) Roadway and Drainage
Improvements project. The amendment provides modified design and revised
construction drawings to adapt the project for sea level rise (SLR) projections
based on 2015 tidal data for an additional fee of$42,510. Motion carried
unanimously.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS — BULK APPROVALS
Item H6 Mayte Santamaria, Senior Director, provided a presentation of a resolution to the
Board of County Commissioners from the Affordable Housing Advisory
Committee (AHAC) recommending and supporting the County funding and
completing a workforce housing study to support development of inclusionary
housing requirements for hospitality and commercial sector to build
workforce housing. Mayte Santamaria indicated that staff has reached out to the
consultant that did the Islandmorada study and we are working with them to
develop a scope of work. We anticipate within the next month or two to have a
contract before the Board for consideration and approval. Bob Shillinger, County
Attorney, asked a procedural question. Staff was directed by Board that in these
instances, rather than Bulk; we prefer to have someone speak on the item's behalf.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
Item I1 Discussion and direction related to the Administrative Fees included within the .
ground leases the County has approved for the development of affordable housing
and direction on requests to waive the administrative fees which were originally
intended to reimburse the County for the coordination of affordable housing.
After discussion Mayte Santamaria, Senior Director, addressed the Board as well
as Christine Hurley; Assistant County Administrator and Bob Shillinger; County
Attorney. Commissioner Kolhage moved and seconded by Commissioner
Neugent to approve that request for waiver (name to be provided to the Clerk) and
motion to include a refund for the 2 nd individual as well. Motion carried
unanimously. Also Board was directed to go back and amend the ground leases,
set a flat fee, and indicate what it covers.
Page 9 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
COMMISSIONERS' ITEMS
Item L2 Approval of a resolution requesting SB 306 /HB 143 be amended to also authorize
Counties to qualify as a "coastal community" as defined in the proposed bills
which create F.S. 403.70325,to allowing qualifying counties to also participate in
a pilot program to regulate or ban disposable plastic bags, in addition to
municipalities. Public Speaker Robby Majeska. After discussion, a Motion was
made by Commissioner Kolhage and seconded by Commissioner Murphy to
adopt the following resolution.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION #026 -2016 IS HEREIN INCORPORATED BY
REFERENCE
Item L3 Approval of a resolution urging the passage of SB 1554/HB 4063 to repeal F.S.
386.209 to allow local control of smoking regulations and urging citizens to
recognize the negative impact of second hand smoke and refrain from smoking or
using tobacco products on County property. After the Agenda Item's wording
was clarified for the Board, a Motion was made by Commissioner Murphy and
seconded by Commissioner Neugent to adopt the following resolution. Motion
carried unanimously.
RESOLUTION #027 -2016 IS HEREIN INCORPORATED BY
REFERENCE
STAFF REPORTS
Lisa Tennyson, Intergovernmental Affair, presents a video of the Stewardship
Bill and a Legislature Update (see attached for reference).
COUNTY ADMINISTRATOR
Item N1 Roman Gastesi, County Administrator, provided staff report to the Board to
which was indicated the budget is moving forward and things are going well.
Page 10 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
PROJECT MANAGEMENT
Item Q 1 Discussion and direction regarding adopting a resolution, ordinance and rules
and regulations to allow the use of bikes in Monroe County skate parks.
REVISED BACK -UP: 3 pieces of additional back -up added. Kevin Wilson,
Assistant County Administrator /Public Works & Engineering, addressed the
Board recommending that we move forward with this. Chris Ambrosio, Assistant
County Attorney explains further the details of the process and the statute that is
in place that provides immunity to the County except in cases of gross negilence.
After discussion, there were no strong objections from the Board of County
Commissioners.
COUNTY ADMINISTRATOR
Item N8 Approval of a resolution expressing support for Florida Department of
Environmental Protection's 2016 Legislative budget request to address the safety
conditions of the historic pedestrian bridges along the Florida Keys Overseas
Heritage Trail. Item was held by a member of the audience Bill Hunter on behalf
of two individuals from their association; Public Speaker Bill Hunter. The Board
directed staff to pay attention to the particular area that Bill Hunter was speaking
about. Lisa Tennyson, Intergovernmental Affairs, addressed the Board indicating
we are aware of Bill Hunter's issue and have started to speak to DEP but not
related to this legislature budget request but we can start to work on it next year or
the next legislature session. Mayte Santamaria; Senior Director Planning and
Environmental Resources, and Chrstine Hurley; Assistant County Administrator
addressed the Board. After discussion, a Motion was made by Commissioner
Kolhage and seconded by Commissioner Neugent to adopt the following
resolution. Motion approved unanimously.
RESOLUTION #029 -2016 IS HEREIN INCORPORATED BY
REFERENCE
COUNTY ATTORNEY REPORT
Item O1 Bob Shillinger, County Attorney reported that Monday we picked a jury in the
case of Galleon Bay and the trial should end early next week; also extending a
thank you to the colleagues and other departments that were a part of putting the
trial team together. We have push back the roll -out of the automative agenda
software process till April in order to finalized the templates and offer another
round of training before going live.
Item 03 Report on status of Key West Resort Utilities (KWRU) rate
application pending in front of Florida Public Service Commission, Docket No.
150071 -SU; discussion and direction to staff. Bob Shillinger; County Attorney,
announced that Bart Smith attorney for Key West Resort Utilities just entered an
appearance in the Galleon Bay Case. Cynthia Hall; Assistant County Attorney
Page 11 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
provided a status of the KWRU Rate Appication currently pending before the
Public Service Commission. A time -line of steps and options were explained to
the Board with the intent of coming back at the March meeting with another
update and if necessary requesting specific authorization as to what direction to
take next.
BULK APPROVALS
Item C4 Announcement to accept public comment on the County,s application for
Passenger Facility Charge Application #16 funding at Key West International
Airport and the Florida Keys Marathon International Airport. Don Degraw,
Director of Airports, provided an update on the Passenger Facility Charge
Application #16. No public speakers or comments by the Board.
CLOSED SESSION
Item J1 An Attorney- Client Closed Session in the matter of Tropical Bayside Leasing,
LLC. v. Monroe County & State of Florida Department of Transportation,
Case No. 15 -CA- 000115 -P. Bob Shillinger, County Attorney, request to
postponed to the next BOCC Meeting in Key Largo March 23` at 1:30 p.m. A
motion was made by Commissioner Murphy and seconded by Commissioner
Kolhage to approve this request. Motion passed unanimously.
Item J2 Bob Shillinger; County Attorney announced an Attorney - Client Closed Session in
the matters of Monroe County BOCC v. Construct Group Corp. and Berkley
Regional Ins. Co., Case No. CA -K -15 -844 and Construct Group Corp. v. Monroe
County BOCC, Case No. CA -P -15 -563.
The persons attending the meeting were the County Commissioners, County
Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County
Attorney Chris Ambrosio, Special Litigator Ira Libanoff, and Certified Court
Reporter.
Mayor Heather Carruthers declared the closed meeting ended and returned to the
open session.
COUNTY ATTORNEY 01 RECALLED
Bob Shillinger; County Attorney request to hold an Attorney- Client Closed
Session in the Matters of Monroe County v. Marine Mammal Conservancy, Case
Nos. CE06030008, CE09030107, CE011060014 related litigation Deneberg v.
Marine Mammal Conservancy, & Gudoian , Jr., Monroe County Case No.
CAK14 -364 at the March 23` BOCC Meeting in Key Largo at 1:30 p.m.. A
motion was made by Commissioner Rice and seconded by Commissioner
Kolhage to approve this request. Motion passed unanimously.
Page 12 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
COUNTY ADMINISTRATOR
Item N6 Kevin Madox, Sr. Director of Strategic Planning, presents a presentation seeking
direction on borrowing strategy on the current debt - funded construction projects
as well as presentation on the general long -term countywide capital requirements
versus resources (see attached for reference). Kevin Wilson, Assistant County
Administrator; Public Works/Engineering as well as Roman Gastesi, County
Administrator, addressed the Board. After discussion and comments, Board
agreed with staff in presenting a RFP in detail next month for a debt offering.
PUBLIC HEARINGS
Item P1 A public bearing to consider an ordinance by the Monroe County Board of
County Commissioners Amending the Monroe County Future Land Use Map
from Industrial (I) to Commercial (COMM) for property located at approximate
mile marker 9, described as four parcels in Section 21, Township 67 South,
Range 26 East, Rockland Key, Monroe County Florida, having Real Estate
Numbers 00122080.000000, 000122081.000200, 00122010.000000 and
00121990.000000; and from Mixed Use /Commercial Fishing (MCF) and
Industrial (I) to Mixed Use /Commercial (MC); creating Policy 107.1.6 Big
Coppitt Mixed Use Area 1, to provide limitations on development and specific
restrictions; for property located at approximate mile marker 9, described as a
parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt Key,
Monroe County, Florida, having Real Estate Number 00120940.000100; as
proposed by Rockland Operations, LLC and Rockland Commercial Center, Inc.
(Legislative Proceeding). Mayte Santamaria, Sr. Director of Planning and
Environmental Resources, explained the difference between Item P 1 and Item P2.
Staff is seeking direction on the three options but staff is recommending Option 3.
Attorney Bart Smith on behalf of the applicant provides a powerpoint of the
Rockland Operations and too is seeking assistance from staff with the permitting
process.Kevin Wilson; Assistant County Administrator Public Works/Engineering
also addressed the Board. Public Speakers; Virginia Panico (representing Key
West Chamber of Commerce), Matthew Dowling (representing F.O.P.), Bob
Pabian, Margaret Romero, Sheriff Rick Ramsay (representing MCSO), Ed Swift,
Captain Ed Davidson (representing County School Board), Gregory Sullivan
(representing Toppino), Keith Snyder, Kevin Best (representing Big Coppitt),
Richard Payne, Michael Halpern (representing Rockland Commercial Center,
Inc.), Ron Denies (representing Naval Air Station Key West), Greg Daniels,
Donna Daniels, Lucinda Kennedy, Mike Bellows, Robin Lockwood, Mark
Buckner, Chris Majchrowicz, Joyce Newman, Gary & Dawn Osborn. A motion
was made by Commissioner Neugent and seconded by Commissioner Rice for the
zoning change, Option 2. Attorney Bart Smith addressed the Board to state his
concerns. After further discussion of Option 3 vs Option 2 previous motion was
withdrawn. A motion made by Commissioner Murphy and seconded by Mayor
Carruthers to adopt Option 3 with the process of development agreement and to
include the map amendment portion.
Page 13 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion carried.
ORDINANCE #003 -2016 IS HEREIN INCORPORATED BY REFERENCE
Item P2 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners Amending the Monroe County Land Use District
(Zoning) Map from Industrial (I) and Commercial Fishing Area (CFA) to Mixed
Use (MU) for property located at approximate mile marker 9, described as a
parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt
Key, Monroe County, Florida having Real Estate Number 00120940.000100,
and from Industrial (I) to Commercial 2 (C2) for property located at mile marker
9, described as four parcels of land in Section 21, Township 67 South, Range 26
East, Rockland Key, Monroe County, Florida, having Real Estate Numbers
0012280.000000, 00122081.000200, 00122010.000000 and 00121990.000000; as
proposed by Rockland Operations, LLC and Rockland Commercial Center, Inc.
(Quasi- Judicial Proceeding). A motion was made by Commissioner Murphy to
adopt the record from the previous item and seconded by Commissioner Kolhage.
Attorney Bart Smith on behalf of the applicant is in agreement. Motion approved
unanimously. A motion was made by Commissioner Murphy and seconded by
Commissioner Neugent to accept the same motion as stated in the previous item.
Motion passed unanimously.
ORDINANCE 004 -2016 IS HEREIN INCORPORATED BY REFERENCE
Page 14 of 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
FEBRUARY 10, 2016
There being no further business, the meeting of the Board of County Commissioners was
ADJOURNED.
obe,�fs�n
ilfjh, CPA
Wl'o Clerk to the Monroe County, FL
of County Commissioners
By: Cheryl Robertson
Executive Aide /Deputy Clerk
Page 15 of 15
r
J r-
v
D r
�
CD C^.
x7
Page 15 of 15
BOCC Regular Meeting
Wednesday, February 10, 2016
Add Ons, Corrections and Deletions
Add Ons Corrections and Deletions on Revised Agenda = Blue
Add -Ons Corrections and Deletions for Day of Meeting (after Revised Agenda) = Red
ADD -ONS
Page 4 C -19 PROJECT MANAGEMENT: Approval of bid award and to
enter into Agreement with second lowest bidder A -1 Property
Services Group, Inc., for the Pigeon Key Gang Quarters Roof
Replacement. Project is fiinded by the Tourist Development
Council.
Page 4 C -20 PUBLIC WORKS /FACILITIES MAINTENANCE: Approval
of Third Amendment to Agreement with Stockton Maintenance
Group, Inc., for janitorial services, to add day porter janitorial
services at the Harvey Government Center (excluding the Tax
Collector's Office areas) and the Monroe County Social Services
Key West Nutrition Site.
a;;e 7 L� MAYOR CARRUTHERS: Approval of a resolution urging the
Florida Legislature to enact House Bill 45 or Senate Bill 120, both
entitled "The Florida Competitive Workforce Act ", or similar
legislation that would prohibit discrimination in Florida on the
basis of sexual orientation and gender identity or expression.
(ADD -ON 2/9/16)
Page 7 M -2 CLERK: Official Approval of December 9, 2015 . Regular BOCC
Meeting minutes.
Page 7 M -3 CLERK: Approval of BOCC Warrants (hlcluding Payroll) for the
Month of January 2016.
Page 7 M -4 CLERK: Fixed Asset Reconciliation for FY16 — for information
only.
Page 7 M -5 CLERK: Assets inventoried in FY16 by custodian — for
information only
Page 7 M -6 CLERK: Request to surplus assets no longer useable.
Page 7 M -7 CLERK: Approval of Tourist Development Council expenses for
the month of January 2016.
Page 7 M -S CLERK: For information only — .FKAA invoices over $50,000 for
the fiscal year (to include salaries), relating to the Cudjoe Regional
Wastewater System Project.
As of 2/9/16 (kp) 1
ITEMS IN RED ONLY TO I3E READ INTO •I HE
THE RECORD DAY OF MEETING. —BLUE MADE REVISED AGENDA
� I
BOCC Regular Meeting
Wednesday, February 10, 2016
Add Ons, Corrections and Deletions
Add Ons Corrections and Deletions on Revised Agenda = Blue
Add -Ons Corrections and Deletions for Day of Meeting (after Revised Agenda) = Red
ADD -ONS (Continued):
Page 7 M -9 CLERK: For information only — EKAA invoices under $50,000
for the Fiscal year (to include salaries), relating to the Cudjoe
Regional Wastewater System Project.
Page 49 N -10 COUNTY ADMINISTRATOR: Approval of Amendment No. 3
to the Task Order with HDR Engineering, Inc.
Page )4q N -11 COUNTY ADMINISTRATOR: Approval of Second
Amendment to Agreement with Peebles - Smith, LLC, and Capitol
Insight, .L.LC extending the contract for one year for state lobbying
services retroactive to January 1, 2016.
Page0q N -12 COUNTY ADMINISTRATOR: Approval of Amendment No. 7
to the Contract for Engineering, Design and Pernaitling Services of
the Demonstration Projects, with AMF,C Foster Wheeler
Environment and Infrastructure, Inc. to increase the scope of
services to provide Additional Engineering Services related to a
new sixth Canal Restoration .Demonstration .Project in amount not
to exceed $35,365.10.
CORRECTIONS/NOTES
Page 3 C -10 BUDGET AND FINANCE: Approval of various resolutions for
the transfer of funds and resolutions for the receipt of unanticipated
revenue. REVISED BACK -UP: Resolutions 18 -30 added.
Page 3 C -11 BUDGET AND FINANCE: Approval of the Fiscal Year 2017
Budget Timetable. REVISED BACK -UP: Calendar Added.
Page 4 F -4 LAND AUTHORITY: Approval of an employment agreement
with Charles Pattison as Executive Director. REVISED BACK-
UP: Employment Agreement now included.
Page 5 H -2 PLANNING AND ENVIRONMENTAL RESOURCES,
BUILDING AND CODE COMPLIANCE: Approval of Mr.
Frank Herrada, CAC1817003, to one three -year term to the
Contractors Examining Board (C.EB) beginning March 23, 201.6
and ending March 23, 201.9. This is Mr. Herrada's first term.
REVISED BACK -UP: Corrected meeting date on AIS to
BOCC 2/10/16.
As of 2/9/16 (kp) 2
ITEMS IN RED ONLY TO BE READ INTO THE
THE RECORD DAY OF MEETING. —BLUE MADE: REVISED AGENDA
BOCC Regular Meeting
Wednesday, February 10, 2016
Add Ons, Corrections and Deletions
Add Ons Corrections and Deletions on Revised Agenda = Blue
Add -Ons Corrections and Deletions for Day of Meeting (after Revised Agenda) = Red
DELETIONS:
Page 8 N -5 COUNTY ADMINISTRATOR: Approval to advertise a Request
for Proposals for installing an in situ muck aeration system in
Canal 448 in Key Largo, or an alternate location if needed, and
providing a 2 -year period of operations and maintenance.
(DELETED 2/9/16).
Page 8 N -12 COUNTY ADMINISTRATOR: Approval of Amendment No. 7
to the Contract for Engineering, Design and Permitting Services of
the Demonstration Projects, with AMEC .Foster Wheeler
Environment and Infrastructure, Inc. to increase the scope of
services to provide Additional Engineering Services related to a
new sixth Canal Restoration Demonstration Project in amount not
to exceed $35,365.10. (DELETED 2/9/16).
Pago 0-2 COUNTY ATTORNEY: TIME APPROXIMATE 10:30 A.M.
Discussion and direction regarding formation and implementation
of a County public- private partnership policy, procedures, and
guidelines consistent with F.S. 287.05712.
Note: Deletion of item 0-2 resulted in the renumbering of items
previously numbered 03 through 0-6 to 0-2 through 0-5 on the
Revised Agenda.
As of 2/9/16 (kp) 3
ITEMS IN RED ONLY TO BE READ INTO THE
THE RECORD DAY OF MEETING. —BLUE MADE; REVISED AGENDA
bs.4
Between the unique island lifestyle, the third- largest coral reef in the world and its incomparable natural beauty, it is
easy to see how the Florida Keys is truly one of Florida's environmental treasures. But, it's also much more, as the Florida
Keys is a premier tourist destination, with a world -class recreational and industrial fishing industry; and one of the
foremost naval training facilities in the nation. All of this makes the Florida Keys a significant economic driver for the
local area and the entire State of Florida.
In order to protect and preserve the Florida Keys and ensure it continues to be an economic driver for our state, Senator
Wilton Simpson (R Trilby) and Representative Holly Raschein (R -Key Largo) have introduced the Florida Keys Stewardship
Act, Senate Bill 770 and House Bill 447 respectively.
THE FLORIDA KEYS STEWARDSHIP ACT DOES THE FOLLOWING:
Aims to invest $25 million per year for 10 years in water
quality and, supply protection, and land;
Encompasses the remaining $100 million for wastewater
infrastructure in the standing authorization for the Florida
Keys under the Mayfield Authorization;
Maintains the current ILA distribution amounts as outlined
in the authorization;
Expands beyond the Mayfield Authorization for wastewater;
Adds in essential components to prevent the degradation
of nearshore waters and the one -of =kind marine ecosystem
of the Florida Keys, such as stormwater management,
the restoration of impaired canal waters and advanced
wastewater treatment;
u Enhances water supply through alternative water resources;
__ ' Invests in land for critical habitat protection, public safety
in case of an evacuation, property rights and military base
protection;
Creates an invaluable partnership between the Florida Keys
and the State of Florida, allowing the state to protect the
investments they have already made in the area; and
i Yields a significant return on investment for the entire State
of Florida.
Making investments now is vital to ensuring that the Florida Keys
continue to thrive for years to come, and that its environment is
preserved for future generations of Floridians.
CONTACT
State Representative Holly Raschein, District 120
Holly .Raschein @MyFloridaHouse.Gov
Erin.Muir @MyFloridaHouse.Gov
Monroe County Administrator Roman Gastesi
Gastesi - Roman @MonroeCounty- FL.Gov
Monroe County Director of Legislative Affairs Lisa Tennyson.
Tennyson- Lisa @MonroeCounty- FL.Gov
• � ,. nay f ��
FLo.,d cYS
f
Debt Financing
Long -Term (20 yr) Capital Outlook
f .
t
History of Debt - funded Projects &Budgets
Plantation Key Govt Center (Courthouse &Jail)
Crawl Key Fire Training Academy
Marathon Library
Summerland Fire Station
Jefferson Browne Rehab
$
10.6m
$
1.2m
$
3.Om
$
4.5m
6.Om
$ 25.3m
Issued $25m bond in October, 2014 to fund these projects
Present Estimate of Debt - Funded Projects &Budgets
Plantation Key Govt Center (Courthouse & Jail) $ 24.6m
Crawl Key Fire Training Academy $ 2.1m
Marathon Library $ 6.8m
Cudjoe / Summerland Fire Station $ 4.Om
Jefferson Browne Rehab
$ 9.7m
Added Projects
Bernstein Park
$ 8.Om
Sugarloaf Fire Station
$ 3.3m
Gulf Seafood
5.Om
$ 63.5m
Strategy to Fund the $39m Shortfall
Options:
•Issue $39m Bond
•Cut Projects by $39m
*Hybrid:
• Bond a Portion of the Need
• Delay, Trim or Cancel Some Projects
• Pay -as- you -go for Latter Portion of some Projects
Recommend the Hybrid Option
Strategy to Fund the Shortfall
Hybrid Option
•Issue $16m Bond
*Prioritize Currently Planned Projects
*Pay -as- you -go for Latter Portions of Projects
oAcknowledge the Possibility of Needing to Issue Short -term borrowing (1 -2 yrs)
The need for this is unknowable at the present time
Debt Strategy Advice
•Term Loan $16 million
•10 Year Term
•This will Provide $41m in Available Funds ($25m 2014 issue + $16m 2016 issue)
Spend Profile
Source: Project Management
Spent Thru 2615.
2016
2017
2018
2019.
$
24,600,000
Plantation Key Govt Center
$ 110,000
$ 2,090,000
$ 7,250,000
$ 8,950,000
$ 6,200,000
Crawl Key fire Academy
$
351,000
$
1,696,000
$
2,047,000
Marathon Library
$
4,500,000
$
2,250,000
$
6,750,000
Cudjoe Fire Station
$
550,000
$
2,800,000
$
650,000
$
4,000,000
Jefferson Browne
$
585,000
$
1,030,000
$
1,615,000
Rockland
$
50,000
$
450,000
$
200,000
$
3,700,000
$
3,700,000
$
8,100,000
Bernstein Park
$
150,000
$
3,000,000
$
4,850,000
$
8,000,000
Sugarloaf Fire Station
$
300,000
$
3,000,000
$
3,300,000
Gulf Seafood
$
5,000,000
$
5,000,000
Annual Total
Running Total
$
661,000
$
13,371,000
$
20,630,000
$
15,850,000
$:
12;900,000
$
63,412,000
$. 661,000
$. 14,032,000
$ .. 34,662,000
$ .50
$ 63,412,000
Source: Project Management
Spend Profile— With Deferrals
Spent Thru 20.15
2016.
.2017.
2018
2019
$
24,600,000
Plantation Key Govt Center
$ 110,000
$ 2,090,000
$ 7,250,000
$ 8,950,000
$ 6,200,000
Crawl Key fire Academy
$
351,000
$
1,696,000
$
2,047,000
Marathon Library
$
4,500,000
$
2,250,000
$
6,750,000
Cudjoe Fire Station
$
550,000
$
2,800,000
$
650 ,000
$
4,000,000
Jefferson Browne
$
585,000
$
1,030,000
$
1,615
Rockland
$
50,000
44 e,eeaso;eea
0
$
8,100,000
3;. ,
Bernstein Park
$
150,000
$
3,000,000
$
4,850,000
$
8,000,000
Sugarloaf Fire Station
14
3e ^
=
,3-o�p
$
3,300,000
Gulf Seafood
seesca
$
5,000,000
Annual Total;
Running Total
$
661,000
$
7,921,000
$
20,430,000
$
11,850,000
$
6,200,000
$
63,412,000.
. $ . 661,000
$, 8,582,000
$ : 29,012,006
$ .40,862,000
$ 47,062,000
20 Year View
Long -Term View Capital Demands Vs Resources
•20 Year Overview Chart — Discuss Big Picture
*Isolate Chart Details
*Future Demands
o Future Construction Projects
o The "Big 3" — Land Acquisition, Sea Level Rise Adaptation, Canals
•Tota I Resources
o Unencumbered Infrastructure Surtax
o Restore Act
o Florida Key Stewardship Bill
o State Participation in Land Acquisition
One Cent Infrastructure Surtax
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
2017 2018 2019 2020 2021
2022 2023 2024 2025 2026 2027
2028
2029
2030 2031
2032
2033
�On -going ®Fire /Rescue
o5 -yrCIP ®Debt � Bridge Program
— Cumulative
$ 20 mil per year revenue
x 17 years
$340 mil total revenue
minus
$260 mil total spending
$ 80 mil unencumbered
Construction Projects
Project Name
Type
Est Cost (million)
Rowells
Park
5
Layton Fire Stn
Replace
4
Marathon Jail
Replace
12
Marathon Court
Replace
12
Mid -Keys. PD /State Atty
New
5
Marathon Gov Center
Rehab
3
EOC- Emergency Svcs HQ
New
15
Habitat Building BPK
Rehab
3
Sugarloaf Fire Stn
Replace
4
KW Library (new branch)
New
7
Records Storage
New
5
Harvey Govt Center ($ 2 -15)
Rehab
15
$ 90
The "Big Three"
*Land Acquisition -
*Sea Level Rise Adaptation -
•Canal Restoration -
$300 million
$250 million
$400 million
Potential Range $500 million - $1.5 billion
Demands Vs Resources
Resources
Demands
$ 1,040 m
Restore Act
$ 20 million
Stewardship Bill
$125 million
Infrastructure SL
$ 80 million
'Construction Projects
$ 90 million Sea Level Rise Adaptation
$ 250 million
$ 375 m Cana[Restoration
$ 400 million