Fiscal Year 2013MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
FINANCIAL STATEMENTS
As of and for the Year Ended September 30, 2013
And Report of Independent Auditor
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2013
TABLE OF CONTENTS
PAGE
Table of Contents A-1 - A-3
Basic Financial Statements
Report of Independent Auditor B-1 - B-2
Fund Financial Statements:
Balance Sheet - Governmental Funds C-1 - C-2
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds C-3 - C-4
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
General Fund C-5 - C-9
Fine and Forfeiture Fund C-10 - C-11
Road and Bridge Fund C-12
Governmental Grants Fund C-13 - C-15
Statement of Net Position - Proprietary Funds C-16 - C-19
Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds C-20 - C-21
Statement of Cash Flows - Proprietary Funds C-22 - C-25
Statement of Fiduciary Net Position - Fiduciary Funds C-26
Statement of Changes in Fiduciary Net Position - Fiduciary Funds C-27
Notes to the Statements D-1 - D-37
Combining and Individual Fund Statements and Schedules:
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
One Cent Infrastructure Surtax Capital Project Fund E-1
Big Coppitt Wastewater Capital Projects Fund E-2
Cudjoe Regional Wastewater Capital Projects Fund E-3
All Debt Service Funds E-4
Combining Balance Sheet - NonMajor Governmental Funds F-1 - F10
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
NonMajor Governmental Funds F-11 - F-20
(Continued)
A-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2013
TABLE OF CONTENTS - Continued
Combining and Individual Fund Statements and Schedules (Continued): PAGE
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Special Revenue Funds:
Affordable Housing Programs
F-21
Tourist Development, All Districts, Two Cent
F-22
Tourist Development, Administration and Promotional, Two Cent
F-23
Tourist Development, District #One
F-24
Tourist Development, District #Two
F-25
Tourist Development, District #Three
F-26
Tourist Development, District #Four
F-27
Tourist Development, District #Five
F-28
Impact Fees - Roadways
F-29
Impact Fees - Parks and Recreation
F-30
Impact Fees - Libraries
F-31
Impact Fees - Solid Waste
F-32
Impact Fees - Police Facilities
F-33
Impact Fees - Fire and EMS
F-34
Impact Fees - Employee Fair Share Housing
F-35
Fire and Ambulance, District #1 - Lower and Middle Keys
F-36
Upper Keys Health Care Special Taxing District
F-37
Unincorporated Area Service District - Parks and Recreation
F-38
Unincorporated Area Service District - Planning, Building & Zoning
F-39 - F-40
Municipal Policing
F-41
911 Enhancement Fees
F-42
Duck Key Security District
F-43
Local Housing Assistance
F-44
Boating Improvement
F-45
Miscellaneous Special Revenue
F-46 - F-47
Environmental Restoration
F-48
Law Enforcement Trust
F-49
Court Facility Fees
F-50
Drug Abuse Trust
F-51
Marathon Municipal Service Taxing Unit
F-52
Bay Point Municipal Service Taxing Unit
F-53
Big Coppitt Municipal Service Taxing Unit
F-54
Key Largo Municipal Service Taxing Unit
F-55
(Continued)
A-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2013
TABLE OF CONTENTS - Continued
Combining and Individual Fund Statements and Schedules (Continued): PAGE
Stock Island Wastewater F-56
Cudjoe-Sugarloaf Municipal Service Taxing Unit F-57
Conch Key Municipal Service Taxing Unit F-58
Long Key -Layton Municipal Service Taxing Unit F-59
Duck Key Municipal Service Taxing Unit F-60
Building Fund F-61
Combining Statement of Net Position - Internal Service Funds G-1 - G-2
Combining Statement of Revenues, Expenses and Changes in Net Position -
Internal Service Funds G-3 - G-4
Combining Statement of Cash Flows - Internal Service Funds G-5 - G-8
COMPONENT UNIT
Comprehensive Plan Land Authority - Statement of Net Position H-1
Comprehensive Plan Land Authority - Statement of Activities H-2
OTHER REPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and other matters Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards 1-1 - 1-6
Independent Auditors' Management Letter 1-7 - 1-11
A-3
Cherry Bekaert"P
Report of Independent Auditor
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
Report on the Financial Statements
We have audited the accompanying financial statements of each major fund, the discretely presented
component unit, and the aggregate remaining fund information of the Monroe County, Florida Board of County
Commissioners (the "Board") as of and for the year ended September 30, 2013, and the related notes to the
financial statements, which collectively comprise the Board's basic financial statements as listed in the table of
contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Board's preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the Board's internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the major funds, the discretely presented component unit, and the aggregate remaining fund
information of the Board as of September 30, 2013, and the respective changes in financial position and, where
applicable, cash flows thereof, and the respective budgetary comparison for the General Fund, Fine and
Forfeiture Fund, Road & Bridge Fund and Governmental Grants Fund for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
B-1
Emphasis of Matter
Change in Accounting Principles
As discussed in Note 22 to the financial statements, the County adopted the provisions of Governmental
Accounting Standards Board Statement No. 61, The Financial Reporting Entity: Omnibus, an amendment of
GASB Statements No. 14 and No. 34 and Governmental Accounting Standards Board Statement No. 63,
Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position,
effective October 1, 2012.
Prior Period Adjustment
As discussed in Note 23 to the financial statements, management discovered inaccuracies in the reporting of the
wastewater project assessments and airport receivables in prior years. Accordingly, beginning net position and
fund balances as of October 1, 2012 have been restated to properly reflect these changes.
Other Information
As described in Note 1, the financial statements are not intended to be a complete presentation of the financial
position, changes in financial position and cash flows, where applicable, of the Board. Additionally, the financial
statements present only the Board and are not intended to present the financial position and the changes in
financial position and cash flows, where applicable, of Monroe County, Florida, taken as a whole.
Our opinions are not modified with respect to the matters described above.
Other Matters
Supplementary and Other Information
Our audit was conducted for the purpose of forming opinions on the special-purpose financial statements of the
Board taken as a whole. The combing and individual fund statements and schedules, as listed in the table of
contents, is presented for purposes of additional analysis and is not a required part of the special-purpose
financial statements.
The accompanying combining and individual fund statements and schedules is the responsibility of management
and was derived from and relates directly to the underlying accounting and other records used to prepare the
special-purpose financial statements. Such information has been subjected to the auditing procedures applied in
the audit of the special-purpose financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the special-
purpose financial statements or to the special-purpose financial statements themselves, and other additional
procedures in accordance with accounting standards generally accepted in the United States of America. In our
opinion, this information is fairly stated, in all material respects, in relation to the special-purpose financial
statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated June 30, 2014 on our
consideration of the Board's internal control over financial reporting and our tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is
to describe the scope of our testing of internal control over financial reporting and compliance and the results of
that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing Standards in considering
the Board's internal control over financial reporting and compliance.
`�"A �_ N_ R
Orlando, Florida
June 30, 2014
B-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
Assets
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Inventory
Total Assets
Liabilities, Deferred Inflows of
Resources and Fund Balances
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Unearned Revenues
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Total Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows of
Resources and Fund Balances
General
$ 5,813,922
25,723,615
8,735
Fine &
Forfeiture
$ 4,159,551
12,403,000
1,117,366
Road &
Bridge
$ 2,688,159
7,935,080
Governmental
Grants
$ 616,867
1,766,026
1,910,226
-
- 1,231,029
325,542
315,068
490,335 1,732,802
4,859,027
1,242,467
- -
-
-
- 335,049
-
-
- (335,049)
65,250
31,461
20,128 4,480
5,450
-
- -
$ 38,711,767
$19,268,913
$ 11.,133,702 $ 5,351,204
$ 1,400,167 $
131,253
$ 10,807
$ 977,878
-
-
-
323,785
602,245
74,718
82,790
49,413
323,505
-
870,942
18,587
683,779
2,657
37,378
77,547
49,185
12,823
-
62,587
150
-
-
-
5,410
-
375
-
3,064,441
221,451
1,002,292
1,509,797
- - 381,199
838,382 - 1,071,748
- 838,382 - 1,452,947
5,450 - - -
102,461 18,209,080 10,131,410 2,388,460
14,044,788 - - -
21,494,627 - - -
35,647,326 18,209,080 10,131,410 2,388,460
$ 38,711,767 $19,268,913 $ 11,133,702 $ 5,351,204
The notes to the financial statements are an integral part of these statements.
C-1
One Cent
Big Coppitt
Cudjoe Regional
Nonmajor
Total
Infrastructure
Wastewater
Wastewater All
Governmental
Governmental
Surtax
Project
Project Debt Service
Funds
Funds
$ 2,523,102 $
768,710
$ 2,453,309 $
914,291
$ 16,015,252
$ 35,953,163
7,553,349
2,301,502
7,331,012
1,707,509
49,420,455
116,141,548
208
-
-
-
286,967
1,413,276
-
4,463,366
-
-
1,274,916
5,738,282
-
-
54,000
-
297,620
3,492,875
1,403,914
-
8,088,339
-
490,975
12,846,975
-
11
949
-
4,447,432
10,549,886
-
-
-
-
8,741,776
9,076,825
-
-
-
-
(8,741,776)
(9,076,825)
-
-
4,727,156
-
157,497
4,884,653
19,160
5,838
18,596
4,332
122,293
291,538
-
-
-
-
-
5,450
$ 11,499,733 $
7,539,427
$ 22,673,361 $
2,626,132
$ 72,513,407
$ 191,317,646
$ 191,551 $
10,931 $
76,600 $
- $ 2,178,835
$ 4,978,022
93,000
-
-
- 334,020
750,805
20,732
1,396
3,621
- 791,738
1,626,653
-
54,087
-
- 2,225,582
3,492,703
74
-
-
- 317,498
1,118,933
-
-
-
- 75,629
200,224
-
-
7,141,676
- -
7,141,676
-
-
-
- 14,983
15,133
-
-
-
- 11,762
17,547
305,357
66,414
7,221,897
- 5,950,047
19,341,696
-
-
-
- 30,271
411,470
-
4,391,609
3,504,016
- 1,431,911
11,237,666
-
4,391,609
3,504,016
- 1,462,182
11,649,136
- - - - - 5,450
11,194,376 3,081,404 11,947,448 2,626,132 57,637,781 117,318,552
- - - - 1,870,622 1,870,622
- 5,592,775 19,637,563
- - - - - 21,494,627
11,194,376 3,081,404 11, 947,448 2,626,132 65,101,178 160,326,814
$ 11,499,733 $ 7,539,427 $ 22,673,361 $ 2,626,132 $ 72,513,407 $ 191,317,646
C-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Fine &
Road &
Governmental
General
Forfeiture
Bridge
Grants
Revenues:
Taxes
$ 20,565,188
$ 39,223,057
$ 2,024,580
$ -
Licenses and Permits
-
-
-
-
Intergovernmental
7,723,149
66,396
3,292,092
7,269,645
Charges for Services
796,652
4,289,551
65,080
211,355
Fines and Forfeitures
15,047
77,682
-
-
Investment Income
115,482
71,368
27,312
1,578
Miscellaneous
1,045,026
2,064
52,513
47,390
Total Revenues
30,260,544
43,730,118
5,461,577
7,529,968
Expenditures:
Current:
General Government
25,186,549
458,115
- -
Public Safety
1,211,512
44,884,006
- 924,433
Physical Environment
168,134
-
- 277,415
Transportation
546,307
-
4,077,749 2,814,624
Economic Environment
560,665
-
- 833,347
Human Services
6,701,957
-
- 1,821,722
Culture and Recreation
3,134,592
-
- 74,939
Court Related
3,067,558
1,722,665
- -
Capital Projects
-
-
- -
Debt Service
-
-
- -
Total Expenditures
40,577,274
47,064,786
4,077,749 6,746,480
Excess/Deficiency of Revenues
Over/(Under) Expenditures (10,316,730) (3,334,668) 1,383,828 783,488
Other Financing Sources/(Uses):
Transfers from Other Funds 4,894,986
Transfers to Other Funds (319,522)
Debt Proceeds -
Transfers from Constitutional Officers 3,950,304
Total Other Financing Sources/(Uses) 8,525,768
Net Change in Fund Balances
Fund Balances -October 1
Prior Period Adjustment
Fund Balances -October 1, Restated
Fund Balances -September 30
(1,790,962)
30,000 1,212,719
- (1,356,869) (155,934)
1,320,524 - -
1,320,524 (1,326,869) 1,056,785
(2,014,144) 56,959 1,840,273
37,438,288
20,223,224
10,074,451
548,187
37,438,288
20,223,224
10,074,451
548,187
$ 35,647,326 $ 18,209,080 $ 10,131,410 $ 2,388,460
The notes to the financial statements are an integral part of these statements.
C-3
One Cent
Big Coppitt
Cudjoe Regional
Nonmajor
Total
Infrastructure
Wastewater
Wastewater All
Governmental
Governmental
Surtax
Project
Project Debt Service
Funds
Funds
$ 17,172,360 $
-
$ -
$ - $
44,254,602
$ 123,239,787
-
337,694
-
-
3,607,024
3,944,718
-
-
4,584,323
-
5,654,858
28,590,463
-
-
-
-
6,594,261
11,956,899
-
-
-
-
801,042
893,771
38,775
132,396
23,612
9,880
492,370
912,773
65,843
39,902
-
-
397,537
1,650,275
17,276,978
509,992
4,607,935
9,880
61,801,694
171,188,686
-
-
-
-
3,333,560
28,978,224
-
-
-
-
21,075,867
68,095,818
-
-
-
-
1,250,173
1,695,722
-
-
-
-
441,585
7,880,265
-
-
-
-
25,989,712
27,383,724
-
-
-
-
206,935
8,730,614
-
-
-
-
1,567,118
4,776,649
-
-
-
-
893,421
5,683,644
2,161,000
30,873
19,296,675
-
7,778,484
29,267,032
-
-
-
6,182,695
-
6,182,695
2,161,000
30,873
192296,675
6,182,695
62,536,855
188,674,387
15,115,978 479,119 (14,688,740) (6,172,815) (735,161) (17,485,701
21,1.32 - 19,404,000 6,271,340
4,055,934
35,890,111
(28,814,563) (1,022,969) - -
(3,092,606)
(34,762,463)
- - 5,461,341 -
-
5,461,341
- - 926 -
1,037,842
6,309,596
(28,793,431) (1,022,969) 24,866,267 6,271,340
2,001,170
12,898,585
(13,677,453) (543,850) 10,177,527 98,525 1,266,009 (4,587,116)
24,871,829 3,552,047
3,203,828 2,527,607
64,196,489
166,635,950
- 73,207
(1,433,907) -
(361,320)
(1,722,020)
24,871,829 3,625,254
1,769,921 2,527,607
63,835,169
164,913,930
$ 11,194,376 $ 3,081,404 $ 11,947,448 $ 2,626,132 $ 65,101,178 $ 160,326,814
C-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$ 20,829,155
$ 20,829,155
$ 20,565,188
$ (263,967)
Intergovernmental
7,339,188
7,339,188
7,723,149
383,961
Charges for Services
883,400
883,400
796,652
(86,748)
Fines and Forfeitures
9,200
9,200
15,047
5,847
Investment Income
160,900
160,900
115,482
(45,418)
Miscellaneous
518,500
574,811
1,045,026
470,215
Total Revenues
29,740,343
29,796,654
30,260,544
463,890
EXPENDITURES:
Current:
General Government:
Board of County Commissioners Admin
1,640,769
1,640,769
1,418,517
222,252
Clerk to BOCC-Financial Package
5,000
5,000
-
5,000
Gov't Enterprise Management System
200,000
200,000
26,386
173,614
Clerk Comm & Fees-TDC
105,862
105,862
105,862
-
Clerk Comm & Fees-Noncourt
2,607,263
2,607,263
2,607,263
-
Insurances -Supervisor of Elections
129,086
129,086
116,792
12,294
Promotional Advertising
5,000
5,000
549
4,451
Value Adjustment Board
35,000
351000
24,695
10,305
Tax Increment Payment
300,000
300,000
205,666
94,334
Employee Suggestion Plan
10,000
10,000
-
10,000
Lobbyist
126,000
164,000
128,318
35,682
County Administrator
873,829
1,039,295
833,490
205,805
Technical Services
1,497,167
1,497,167
1,257,187
239,980
Technology
412,730
412,730
250,162
162,568
Grants Administration
175,803
175,803
140,274
35,529
Office of Management & Budget
456,115
456,115
314,732
141,383
Purchasing
214,217
214,217
183,421
30,796
Personnel
358,360
358,360
355,263
3,097
Public Works Management
125,723
127,868
124,483
3385
Public Works Facilities Maintenance
7,694,245
7,694,245
6,464,497
1,229:748
ADA Compliance
10,000
10,000
1,840
8,160
FJC Lobby
329,310
329,310
2,333
326,977
MenB Dressing Room
30,000
30,000
-
30,000
County Attorney
1,528,977
1,528,977
1,152,563
376,414
Tax Collector
4,500,000
4,500,000
4,251,007
248,993
Property Appraiser
3,526,738
3,526,738
3,377,382
149,356
Supervisor of Elections
1,624,000
1,724,000
1,724,000
-
Quasi External Services
125,000
125,000
119,867
5,133
Total General Government
28,646,194
28,951,805
25,186,549
3,765,256
The notes to the financial statements are an integral part of these statements_ (Continued)
C-5
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Public Safety:
Hurricane
Emergency Management
Marathon Emer Operations Center
Medical Examiner
American Red Cross Lower Keys
Fire Academy
Total Public Safety
Physical Environment:
Extension Service
Transportation:
County Engineer
Economic Environment:
Literacy Volunteers of America
Veteran's Affairs
Veteran's Affairs Transportation
Total Economic Environment
Human Services:
Middle Keys Guidance Clinic
Older Americans Volunteer Program
Helpline
Domestic Abuse Shelter
Hospice of the Florida Keys
Florida Keys Outreach Coalition
Samuel's House
Womankind
Grace Jones
AIDS Help
Good Health Clinic
Monroe Cty Assn for Retarded Citizens
Heron/ Peacock
Florida Keys Children's Shelter
Wesley House
MCEF/ Monroe
Florida Keys Area
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
300,000
300,000
-
300,000
218,795
221,457
219,233
2,224
71,054
71,054
30,633
40,421
589,505
589,505
584,837
4,668
15,000
15,000
15,000
-
569,707
569,707
361,809
207,898
1,764,061
1,766,723
1,211,512
555,211
189,895 189,895 168,134 21,761
471,195 671,195 546,307 124,888
10,000
10,000
10,000 -
436,081
431,990
417,724 14,266
129,802
133,893
132,941 952
575,883
575,883
560,665 15,218
32,290
32,290
29,599
2,691
500
500
299
201
10,000
10,000
10,000
-
30,000
30,000
30,000
-
141,000
141,000
141,000
-
43,000
43,000
43,000
-
90,000
90,000
90,000
-
96,000
96,000
96,000
-
40,000
40,000
36,433
3,567
30,000
30,000
30,000
-
63,400
63,400
63,400
-
155,000
155,000
155,000
-
35,000
35,000
35,000
-
159,000
159,000
159,000
-
160,000
160,000
160,000
-
25,000
25,000
22,566
2,434
45,000
45,000
45,000
-
The notes to the financial statements are an integral part of these statements. (Continued)
C-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Rural Health Network
300,000
300,000
300,000
-
FL Keys Healthy Start Coalition
30,000
38,500
38,500
-
Keys Area Interdenominational Resources
25,000
25,000
25,000
-
Star of the Sea Foundation
55,000
55,000
55,000
-
Independence Cay
25,000
25,000
25,000
-
Be the Change of the FL Keys
25,000
25,000
25,000
-
Anchors Aweigh
2,200
2,200
2,200
-
Baker Act LKMC FS 394.463
83,334
83,334
83,333
1
Baker Act GCC FS 394.463
775,792
-
-
-
GCC Baker Act Transp
146,000
146,000
134,415
11,585
GCC SamH FS 394.76
-
657,066
657,066
-
GCC Jail Inhouse Program
-
118,726
94,245
24,481
Health Department Lease
66,000
66,000
66,000
-
Historic FI Keys Foundation
28,500
28,500
28,500
-
Animal Shelters
962,925
975,325
973,993
1,332
Welfare Administration
468,871
511,871
508,876
2,995
Welfare Services
1,113,200
1,000,935
941,571
59,364
Health Care Respite Act
40,000
40,000
-
40,000
Bayshore Manor
764,129
764,129
703,176
60,953
Social Service Transportation
842,100
924,100
893,785
30,315
Total Human Services
6,908,241
6,941,876
6,701,957
239,919
Culture and Recreation:
Fine Arts Council
57,000
57,000
57,000
-
Lower Keys AARP
4,500
4,500
4,500
-
Middle Keys AARP
4,500
4,500
2,465
2,035
Big Pine Key AARP
4,500
4,500
4,058
442
Upper Keys AARP
4,500
4,500
2
4,498
Boys and Girls Club
65,000
65,000
65,000
-
Big Pine Athletic Association
44,000
44,000
44,000
-
Heart of the Keys Recreation
34,000
34,000
34,000
-
Higgs Beach Maintenance
96,339
96,339
95,503
836
Library Admin Support
585,396
592,896
587,551
5,345
Library Key West
856,377
848,277
803,954
44,323
Library Key West Donations
-
119,031
41,787
77,244
Library Marathon
350,022
350,022
346,037
3,985
Library Marathon Donations
-
14,207
4,431
9,776
Library Islamorada
304,220
316,575
303,360
13,215
Library Islamorada Donations
-
1,109
474
635
The notes to the financial statements are an integral part of these statements. (Continued)
C-7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Library Key Largo
Library Key Largo Donations
Library Big Pine Key
Library Big Pine Key Donations
Total Culture and Recreation
Court Related:
Law Library
Guardian Ad Litem
Clerk of the Court - General Mgt
Clerk of the Court - Jury Management
Clerk of the Circuit Court - Criminal
Clerk of the Circuit Court - Civil
Clerk of the Circuit Court - Family
Clerk of the Circuit Court - Juvenile
Clerk of the Circuit Court - Probate
Clerk Records Management
Clerk County Court - Criminal
Clerk County Court - Civil
Clerk County Court - Traffic
State Attorney
Public Defender
Court Administration
Court Admin-Judicial Support
Court Admin-Circuit Ct Reporter Svcs
Court Admin-Circuit Drug Court
Court Admin-Pretrial Release
Court Admin-Family Ct Case Mgmt
Ct. Admin-Other Circuit Court Juvenile
Ct_ Admin-Pretrial Svcs Drug Diversion
Court Admin-Information Systems
Total Court Related
Total Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
413,682 413,682
403,404
10,278
- 2,706
-
2,706
343,853 344,453
334,423
10,030
- 12,134
2,643
9,491
3,167,889 3,329,431
3,134,592
194,839
67,156
67,156
66,518
638
167,005
167,005
116,295
50,710
13,671
13,671
13,671
-
12,667
12,667
12,667
-
118,430
118,430
118,430
-
86,863
86,863
86,863
-
22,236
22,236
22,236
-
14,438
14,438
14,438
-
16,361
16,361
16,361
-
41,905
41,905
41,905
-
101,182
101,182
101,182
-
38,696
38,696
38,696
-
112,114
112,114
112,114
-
317,167
317,167
228,060
89,107
567,100
567,100
563,918
3,182
4,325
4,325
3,644
681
172,793
172,793
167,810
4,983
1,675
1,675
1,418
257
387,596
387,596
374,425
13,171
464,117
468,597
463,462
5,135
146,491
148,979
148,216
763
45,895
45,895
43,013
2,882
128,846
128,846
127,805
1,041
184,239
185,016
184,411
605
3,232,968
3,240,713
3,067,558
173,155
44,956,326 45,667,521 40,577,274 5,090,247
Excess/Deficiency of Revenues
Over/(Under) Expenditures (15,215,983) (15,870,867) (10,316,730) 5,554,137
The notes to the financial statements are an integral part of these statements. (Continued)
C-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Original Final
Budget Budget Actual
Other Financing Sources/(Uses):
Variance with
Final Budget
Positive
(Negative)
Reserve for Contingencies
(1,491,299)
(678,250)
-
678,250
Reserve for Cash Balance
(5,400,000)
(5,400,000)
-
5,400,000
Transfers from Other Funds
4,336,757
4,336,757
4,894,986
558,229
Transfers to Other Funds
(250,000)
(408,165)
(319,522)
88,643
Transfers from Constitutional Officers
4,000,000
4,000,000
3,950,304
(49,696)
Total Other Financing Sources/(Uses)
1,195,458
1,850,342
8,525,768
6,675,426
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(14,020,525) (14,020,525) (1,790,962) 12,229,563
14,020,525 14,020,525 37,438,288 23,417,763
$ 35,647,326 $ 35,647,326
The notes to the financial statements are an integral part of these statements.
C-9
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Increment Payment
Public Safety:
Sheriff Law Enforcement
Sheriff Corrections
Bond Refunds
LEER Funds
Correction Facilities
Medical Air Transport
Interagency Communications
Juvenile Detention Cost Share
Total Public Safety
Court Related:
Sheriff Extradition
Sheriff Court Security
Total Court Related
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 40,420,585 $ 40,420,585 $ 39,223,057 $ (1,197,528)
-
-
66,396
66,396
3,795,600
3,795,600
4,289,551
493,951
92,200
92,200
77,682
(14,518)
135,500
135,500
71,368
(64,132)
3,000
152,999
2,064
(150,935)
44,446,885
44,596,884
43,730,118
(866,766)
550,000 550,000 458,115 91,885
19, 714, 864
19, 874, 894
19, 863,563
11,331
20,313,337
20,269,213
20,182,949
86,264
25,000
25,000
-
25,000
75,000
75,000
75,000
-
2,925,118
2,925,118
1,686,418
1,238,700
2,600,413
2,669,506
2,315,262
354,244
398,282
362,282
361,422
860
401,448
420,100
399,392
20,708
46,453,462
46,621,113
44,884,006
1,737,107
50,000
1,704,064
50,000
1,705,064
20,041
1,702,624
29,959
2,440
1,754,064
1,755,064
1,722,665
32,399
48,757,526 48,926,177 47,064,786 1,861,391
(4,310,641) (4,329,293) (3,334,668) 994,625
The notes to the financial statements are an integral part of these statements. (Continued)
C-10
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Original Final
Budget Budget
Other Financing Sources/(Uses):
Variance with
Final Budget
Positive
Actual (Negative)
Reserve for Contingencies
(440,000)
(792,222)
- 792,222
Reserve for Cash Balance
(10,146,846)
(9,775,972)
- 9,775,972
Transfers to Other Funds
(16,667)
(16,667)
16,667
Transfers from Constitutional Officers
1,100,000
1,100,000
1,320,524 220,524
Total Other Financing Sources/(Uses)
(9,503,513) (9,484,861)
1,320,524 10,805,385
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(13,814,154) (13,814,154) (2,014,144) 11,800,010
13,814,154 13,814,154 20,223,224 6,409,070
$18,209,080 $18,209,080
The notes to the financial statements are an integral part of these statements.
C-11
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR `rHE YEAR ENDED SEPTEMBER 30, 2013
Revenues:
Taxes
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
Transportation:
Road Department
County Engineer Road and Bridge
Paving Evaluation and Management
Street Lighting
Local Option Gas Tax Projects
80% Gas Tax
20% Gas Tax In -House Projects
No Name Key Bridge Emerg Repair
Total Transportation
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 2,250,000 $ 2,250,000 $ 2,024,580 $ (225,420)
3,256,000
3,256,000
3,292,092
36,092
42,000
42,000
65,080
23,080
37,000
37,000
27,312
(9,688)
33,000
33,000
52,513
19,513
5,61.8,000
5,618,000
5,461,577
(156,423)
3,176,570
3,176,570
3,044,215
132,355
502,057
302,057
261,398
40,659
--
200,000
6,364
193,636
223,606
223,606
212,050
11,556
417,583
417,583
336,683
80,900
1,000,000
1,000,000
216,683
783,317
600,000
600,000
-
600,000
-
40,000
356
39,644
5,919,816
5,959,816
4,077,749
1,882,067
(301,816) (341,816) .1,383,828 1,725,644
Reserve for Contingencies (855,479) (93,259) - 93,259
Reserve for Cash Balance (1,828,174) (1,828,174) - 1,828,174
Transfers from Other Funds 48,374 48,374 30,000 (18,374)
Transfers to Other Funds (537,399) (1,259,619) (1,356,869) (97,250)
Total Other Financing Sources/(Uses) (3,172,678) (3,132,678) (1,326,869) 1,805,809
Net Change in Fund Balances
(3,474,494) (3,474,494) 56,959 3,531,453
Fund Balances, October 1 3,474,494 3,474,494 10,074,451 6,599,957
Fund Balances, September 30 $ - $ - $10,131,410 $10,131,410
The notes to the financial statements are an integral part of these statements.
C-12
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Revenues:
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
Public Safety:
Emergency Management Base Grant
Federal Emergency Base Grant
Radiological Emerg Preparedness
EMS Award Grant
SHSGP ISS7 CSP/ICS Grant
SHSGP IS10 ICS/WEB
SHSGP 11DS-40-11-54-01
SHSGP 12DS-20-12-54-01
SHSGP 12SS-00-10-9S-01
ODP UASI 07 Grant
MCSO/Emg Mgmt UASI 09 Grant
MCSO/Emg Mgmt UASI 10 Grant
MCSO/Emg Mgmt UASI 11 Grant
FEMA-Tropical Storm Isaac
Total Public Safety
Physical Environment:
Canal Management Master Plan
Bathymtrc Srvys MC Canal
IE Plant Removal Crew FK103
IE Plant Removal Crew FK109
IE Plant Removal Crew FK116
IE Plant Removal Crew FK119
Clean Vessel Act 10-575
Total Physical Environment
Variance with
Final Budget
Original Final
Positive
Budget Budget
Actual
(Negative)
$ - $49,315,914
$ 7,269,645
$ (42,046,269)
- 148,270
211,355
63,085
- 33,004
1,578
(31,426)
- 55,895
47,390
(8,505)
- 49,553,083
7,529,968
(42,023,115)
- 211,612
109,527
102,085
- 94,164
65,761
28,403
- 142,278
120,047
22,231
- 118,683
14,502
104,181
- 14,402
13,967
435
- 56,500
56,500
-
- 14,500
-
14,500
- 20,000
19,910
90
- 35,500
34,395
1,105
- 34,461
-
34,461
- 85,319
81,644
3,675
- 394,000
327,440
66,560
- 176,744
58,585
118,159
- 150,000
22,155
127,845
- 1,548,163
924,433
623,730
- 100,000
99,846
154
- 100,000
97,039
2,961
- 17,644
-
17,644
- 91,039
55,053
35,986
- 75,000
2,506
72,494
- 50,000
-
50,000
- 84,121
22,971
61,150
- 517,804
277,415
240,389
The notes to the financial statements are an integral part of these statements. (Continued)
C-13
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Transportation:
Old SR940 Leg A Bridge Repair
No Name Key Brdg #904320
Card Sound Bridge Repair
Tom's Harbor Channel Bridge
Transp Planning Prog 07-09
Transp Planning Prog 2012
Pigeon Key Ferry Service
LAP Wayfinding Signage
Total Transportation
Economic Environment:
Disaster Recovery CDBG
Small Cities CDBG 2010
CBDG DR 2008 DREF
Total Economic Environment
Human Services:
Drug Court Pgm Urin Lab
Cit/Reentry Diversion Pgm V
B&G Club Smart Kids Prm
DCF#LHZ237 CJMHSA RA GRN
GCC Jail inhouse Program
Samuel House Crt Mand Subst Abuse
H/P Res: Prevention of Mental Illness
Be The Change -Viol & Subst Abuse
GCC Male Jail inhouse Program
Title IIIB Supportive Services - 2012
Title IIIB Supportive Services - 2013
Title IIIC1 Congregate Meals - 2012
Title IIIC1 Congregate Meals - 2013
Title IIIC2 Home Delivered Meals-2012
Title IIIC2 Home Delivered Meals-2013
Title Ill-E Caregiver Support Svc-2012
Title III-E Caregiver Support Svc-2013
Low Income Home Energy Prog 12/13
Low Income Home Energy Prog 13/14
Alzheimer's Disease Initiative 11/12
Alzheimer's Disease Initiative 12/13
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
( Negative)
- 796,121
250,611
545,510
- 6,414,489
55,201
6,359,288
- 580,000
66,814
513,186
- 2,078,163
2,018,854
59,309
- 26,183
27,310
(1,127)
- 380,000
164,030
215,970
- 406,268
231,249
175,019
- 1,098,586
555
1,098,031
- 11,779,810
2,814,624
8,965,186
- 1,395,200
440,610
954,590
- 728,895
128,703
600,192
- 844,752
264,034
580,718
- 2,968,847
833,347
2,135,500
- 12,447
8,600
- 10,947
1,896
- 16,499
10,093
- 499,384
193,193
- 16,500
16,500
- 16,499
16,499
- 16,499
16,499
- 16,499
16,400
- 67,000
67,000
- 1,765
488
- 50,289
16,714
- 59,413
50,980
- 176,415
130,034
- 83,165
78,055
- 255,160
157,493
- 22,474
17,853
- 70,348
66,464
- 105,768
102,215
- 245,491
133,564
- 51,569
50,033
- 76,408
17,482
3,847
9,051
6,406
306,191
1,277
33,575
8,433
46,381
5,110
97,667
4,621
3,884
3,553
111,927
1,536
58,926
The notes to the financial statements are an integral part of these statements.
(Continued)
C-14
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Community Care Disabled Adults 12/13
Community Care for the Elderly 11/12
Community Care for the Elderly 12/13
Home Care for the Elderly 11/12
Home Care for the Elderly 12/13
ESG KPZ06 13/14
ARRA Weatherization Asst Program
Low Income Home Weather Asst Prgm
Weather Asst Prgm
Total Human Services
Culture and Recreation:
State Aid to Libraries
Total Culture and Recreation
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
- 146,656
69,046
77,610
- 300,287
300,109
178
- 337,299
107,170
230,129
- 21,391
12,531
8,860
- 14,104
4,643
9,461
- 111,608
91,752
19,856
- 61,289
51,891
9,398
- 12,572
11,267
1,305
- 18,792
5,258
13,534
- 2,894,537
1,821,722
1,072,815
107,978 74,939 33,039
107,978 74,939 33,039
- 19,817,139 6,746,480 13,070,659
- 29,735,944 783,488 (28,952,456)
- 2,438,982 1,212,719 (1,226,263)
- (32,174,926) (155,934) 32,018,992
- (29,735,944) 1,056,785 30,792,729
1,840,273 1,840,273
548,187 548,187
$ - $ - $ 2,388,460 $ 2,388,460
The notes to the financial statements are an integral part of these statements.
C-15
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET POSITION
PROPRIETARY FUNDS
SEPTEMBER 30, 2013
ASSETS
Current Assets:
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Interest Receivable
Total Current Assets
Noncurrent Assets:
Restricted Cash and Cash Equivalents
Restricted Accounts Receivable
Land and Other Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Claims and Judgements Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Accrued Comp. Absences Payable
Capital Leases Payable
Deposits in Escrow
Total Current Liabilities
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 2,975,360
$ 1,687,956
$ 3,023,125
8,822,612
4,995,129
1,401,365
421,744
200
832,772
89,506
2,573
1,132,882
3,983
-
41,378
22,379
12,670
3,555
12,335,584
6,698,528
6,435,077
1,701,521
-
2,740,009
-
-
214,349
3,629,620
50,000
2,901,914
218,658
8,197,831
58,097,528
5,549,799
8,247,831
63,953,800
17,885,383 14,946,359 70,388,877
1,158,568 4,920 899,189
- 627,575
51,156 34,773 90,991
- - 1,145
17,015 1,109 11,086
- 1,928 -
- 10,608 5,753
50,000
76,498
1,353,237
- 8,000
53,338 1,643, 739
The notes to the financial statements are an integral part of these statements.
C-16
Governmental
Major Funds Activities
Internal
Marathon Service
Airport Total Funds
$ 260,923 $ 7,947,364 $ 7,229,947
722,181
15,941,287
21,376,087
33,745
1,288,461
714,249
1,145
1,145
-
140,655
1,365,616
99,505
-
45,361
447,029
1,831
40,435
54,222
1,160,480
26,629,669
29,921,039
-
4,441,530
-
-
214,349
-
1,476,659
8,058,193
54,000
10,048,127
76,562,144
924,305
11,524,786
89,276,216
978,305
12,685,266 115,905,885 30,899,344
118,133
2,180,810
-
627,575
19,681
196,601
-
1,145
3,674
32,884
-
1,928
-
16,361
-
50,000
6,306
90,804
147,794
3,198,108
1,785,522
86,512
2,269,375
172
16,902
12,018
9,677
4,180,178
C-17
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET POSITION - CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2013
Noncurrent Liabilities:
Payable from restricted assets -Landfill
closure/post closure costs
Accrued Comp. Absences Payable
Claims 8 Judgements Payable
Capital Leases Payable
OPEB Liability
Total Noncurrent Liabilities
Total Liabilities
NET POSITION
Net investment in capital assets
Restricted for:
Passenger Facility Charges
Landfill
Unrestricted
Total Net Position
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
169,028 -
81,360
62,528
120,660
129,632
-
6,053
467,270
-
-
513,783
271,413
503,424
1,361,073
333,941
630,137
2,714,310
387,279
2,273,876
3,331,008 8,247,831 60,999,442
2,954,358
1,532,493 - -
10,307,572 6,311,249 4,161,201
$ 15,171,073 $ 14,559,080 $ 68,115,001
The notes to the financial statements are an integral part of these statements.
;a M.
Major Funds
Marathon
Airport
Total
169,028
Governmental
Activities
Internal
Service
Funds
14,685 279,233 93,609
- 135,685 -
- 467,270 -
290, 631 1,579,251 649,771
305,316 2,630,467 743,380
453,110 5,828,575 4,923,558
11, 524, 786
707,370
84,103,067
2,954,358
1,532,493
21,487, 392
978,305
24,997,481
$ 12,232,156 $ 110,077,310 $ 25,975,786
C-19
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN NET POSITION
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Operating Revenues:
Franchise Fees
Charges for Services
Fines and Forfeitures
Miscellaneous
Total Operating Revenues
Operating Expenses:
Personnel Services
Operations
Depreciation and Amortization
Asserted and Paid Claims
Total Operating Expenses
Operating Income/(Loss)
Nonoperating Revenues/(Expenses):
Operating Grants
Grants and Donations - Other Sources
Other Income - PFC
Grants and Donations
Investment Income
Insurance Recoveries
Gain (Loss) on Disposition of Assets
Interest Expenses and Fiscal Charges
Total Non -Operating
Revenues/(Expenses)
Income/(Loss) Before
Contributions and Transfers
Transfers from Other Funds
Transfers to Other Funds
Transfers from Constitutional Officers
Capital Grants and Contributions
Change in Net Position
Total Net Position -October 1
Prior Period Adjustment
Total Net Position -October 1, Restated
Total Net Position -September 30
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 514,965 $ - $ -
17,362,182 961,458 6,325,224
- - 648
917 - 6,723
17,878,064 961,458 6.332,595
1,104,549
758,717
1,841,249
15,002,936
177,558
4,304,742
75,986
357,714
2,181,216
16,183,471
1,293,989
8,327,207
11694,593 (332,531) (1,994,612)
70,588 - 1,585,808
50,000 - -
- - 1,434,234
38,594 18,284 31,508
(536) (4,528) -
(299,015)
158,646 13,756 2,752,535
1,853,239 (318,775) 757,923
(215,407) (195,499) (50,888)
3,704 - -
- - 2,243,781
1,641,536 (514,274) 2,950,816
13,529,537 15,073,354 64,954,706
- - 209,479
13,529,537 15,073,354 65,164,185
$ 15,171,073 $ 14,559,080 $ 68,115,001
The notes to the financial statements are an integral part of these statements_
C-20
Major Funds
Marathon
Airport
Total
Governmental
Activities
Internal
Service
Funds
$ -
$ 514,965
$ -
816,578
25,465,442
22,304,499
-
648
-
330
7,970
78,759
816,908
25,989,025
22,383,258
334,211
4,038,726
1,587,935
749,826
20,235,062
4,669,473
637,056
3,251,972
70,033
-
-
14,420,821
1,721,093
27,525,760
20,748,262
(904,185) (1,536,735) 1,634,996
344,668
2,001,064
-
-
50,000
-
-
1,434,234
-
-
12,728
2,077
90,463
76,986
-
-
941,129
(411)
(5,475)
700
-
{299,015)
-
346,334
3,271,271
1,031,543
(557,851) 1,734,536 2,666,539
50,888 50,888 -
- (461,794) (716,742)
- 3,704 -
99,923 2,343,704 -
(407,040) 3,671,038 1,949,797
12,639,196 106,196,793 24,025,989
- 209,479 -
12,639,196 106,406,272 24,025,989
$ 12,232,156 $ 110,077,310 $ 25,975,786
C-21
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash received from insurance recoveries
Cash received from others-PFC
Cash payments to suppliers for goods and svcs
Cash payments for employee services
Cash payments to other funds
Cash payments for claims
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Operating grants received
Transfers from other funds
Transfers to other funds
Net Cash Provided/(Used) by Noncapital
Financing Activities
Capital and Related Financing Activities:
Proceeds from capital grants
Acquisition of capital assets
Principal paid on capital debt
Interest and fiscal charges paid on capital debt
Proceeds from sale of capital assets
Net Cash Provided/(Used) by Capital and
Related Financing Activities
Investing Activities:
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 17,931,121 $ 958,685 $ 5,680,923
1,429,364
(14,982,854) (73,339) (4,905,970)
(880,211) (558,132) (1,518,771)
(544,313) (256,463) (379,012)
917 - 7,371
1,524,660 70,751 313,905
70,588 - 1,655,754
3,704 - -
(215,407) (195,499) (50,888)
(141,115) (195,499) 1,604,866
1,546,126
(98,012) (40,689) (1,679,785)
(6,060,000)
(54,052)
(98,012) (40,689) (6,247,711)
Investment income 132,910 79,015 57,746
Proceeds from sales and maturities of investments 3,654,252 3,138,178 3,400,392
Purchase of investment securities (3,921,999) (2,417,417) (709,130)
Net Cash Provided/(Used) in Investing Activities (134,837) 799,776 2,749,008
Net Increase/(Decrease) in Cash and
Cash Equivalents
Cash and Cash Equivalents:
October 1
September 30
1,150,696 634,339 (1,579,932)
3,526,185 1,053,617 7,343,066
$ 4,676,881 $ 1,687,956 $ 5,763,134
The notes to the financial statements are an integral part of these statements.
C-22
Governmental
Major Funds Activities
Internal
Marathon Service
Airport Total Funds
$ 810,837 $ 25,381,566 $ 4,456,681
- - 17,586,723
- 235,043
1,429,364 -
(751,294) (20,713,457) (4,999,435)
(264,897) (3,222,011) (1,004,081)
(125,070) (1,304,858) (625,014)
- - (14,605,053)
330 8,618 78,694
(330,094) 1,579,222 1,123,558
362,766 2,089,108 -
50,888 54,592 -
- (461,794) (716,742)
413,654 1,681,906 (716,742)
145,510 1,691,636 -
(269,240) (2,087,726) (30,048)
(6,060,000) -
(54,052) -
- - 700
(123,730) (6,510,142) (29,348)
10,864 280,535 321,070
457,908 10,650,730 11,109,656
(350,276) (7,398,822) (9,917,898)
118,496 3,532,443 1,512,828
78,326 283,429 1,890,296
182,597 12,105,465 5,339,651
$ 260,923 $ 12,388,894 $ 7,229,947
C-23
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS -CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Reconciliation of operating income/(loss)
to net cash provided by/(used in) operating
activities:
Operating income/(loss)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization
Nonoperating Income-PFC
Nonoperating Income -Insurance Recoveries
Change in Assets and Liabilities:
(Increase)/Decrease in Accounts receivable
(Increase)/Decrease in Due from other funds
(Increase)/Decrease in Due from other gov't units
(Increase)/Decrease in Due fm constitutional ofcrs
(Increase)/Decrease in Due from prepaid expense
Increase/(Decrease) in Accounts payable
Increase/(Decrease) in Accrued wages/benefits
Increase/(Decrease) in Claims/judgments payable
Increase/(Decrease) in Due to other funds
Increase/(Decrease) in Due to other gov't units
Increase/(Decrease) in Due to constitutional ofcrs
Increase/(Decrease) in Comp, absences payable
Increase/(Decrease) in Deposits in escrow
Increase/(Decrease) in Landfill Closure Costs
Increase/(Decrease) in Deferred revenue
Increase/(Decrease) in OPEB liability
Total adjustments
Net Cash Provided by/(Used in)
Operating Activities
Noncash investing, capital, and financing activities:
Contribution of capital assets from gov't
Gain (Loss) on disposition of assets
Forgiveness of capital lease amount
Change in fair value of investments
Cash Reconciliation:
Unrestricted
Restricted
Total
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 1,694,593 $ (332,531) $ (1,994,612)
75,986 357,714 2,181,216
- - 1,429,364
46,973
(200)
(96,861)
(989)
-
-
12,797
(2,573)
-
(335)
-
48,218
-
-
30,000
(23,581)
2,843
(739,947)
(11,392)
4,434
9,084
-
(631)
983
(39,738)
1,109
(1,546)
-
377
(3,412)
(33,653)
5,219
(7,692)
(5,461)
-
-
(255,956)
-
-
-
-
(595,658)
65,416
34,990
54,768
(169,933)
403,282
2,308,517
$
1,524,660
$
70,751
$
313,905
$
(536)
$
(4,528)
$
-
$
50,000
$
-
$
-
$
(87,955)
$
(54,213)
$
(19,210)
$ 2,975,360 $ 1,687,956 $ 3,023,125
1,701,521 - 2,740,009
$ 4,676,881 $ 1,687,956 $ 5,763,134
The notes to the financial statements are an integral part of these statements_
C-24
Major Funds
Marathon
Airport Total
Governmental
Activities
Internal
Service
Funds
$ (904,185) $ (1,536,735) $ 1,634,996
637,056 3,251,972 70;033
- 1,429,364 -
- 941,129
(4,812)
(54,900)
(704,937)
(1,145)
(2,134)
25,576
216
10,440
(24,622)
-
47,883
(272,715)
-
30,000
-
(89,073)
(849,758)
595,157
5,929
8,055
12,264
-
-
(732,467)
(92)
260
(470,800)
662
(39,513)
8,010
-
(3,035)
9,452
(4,062)
(40,188)
(44,599)
-
(5,461)
-
-
(255,956)
-
-
(595,658)
-
29,412
184,586
77,081
574,091
3,115,957
(511,438)
$ (330,094) $ 1,579,222 $ 1,123,558
$ - $ - $ 12,728
$ (411) $ (5,475) $ -
$ - $ 50,000 $ -
$ (7,855) $ (169,233) $ (222,421)
$ 260,923 $ 7,947,364 $ 7,229,947
- 4,441,530 -
$ 260,923 $ 12,388,894 $ 7,229,947
C-25
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS
SEPTEMBER 30, 2013
Fire and
EMS
Pension
Trust Fund
ASSETS
Cash and Cash Equivalents
$ 216,959
Investments:
US Treasury Notes
268,355
Federal Agency Bonds/Notes
381,749
Interest Receivable
1,649
Total Assets
868,712
LIABILITIES
Accounts Payable 4,755
NET POSITION
Held in Trust for Pension Benefits and Other Purposes $ 863,957
The notes to the financial statements are an integral part of these statements.
C-26
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Additions:
Employer Contributions
Investment Income
Total Additions
Deductions:
Administration
Pension Benefits
Total Deductions
Change in Net Position
Total Net Position- October 1
Total Net Position- September 30
Fire and
EMS
Pension
Trust Fund
$ 36,788
2,344
39,132
(4,754)
(27,900)
(32,654)
6,478
857,479
$ 863,957
The notes to the financial statements are an integral part of these statements.
C-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County, Florida Board
of County Commissioners (Board) is presented to assist the reader in interpreting these financial
statements and should be viewed as an integral part of this report.
Reporting Entity:
Monroe County, Florida (County) is a Non -Charter County established as provided by Article VIII
Section 1 of the Florida Constitution and Section 125 of the Florida Statutes. The primary government
of the County is comprised of the Board of County Commissioners and five "constitutional officers" as
follows: Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax
Collector.
Entity status for financial reporting purposes is governed by Statement No. 14, as amended, of the
Governmental Accounting Standards Board (GASB) and Rules of the Auditor General, State of Florida.
The GASB is the standard -setting body for the establishment of accounting principles generally
accepted in the United States of America (GAAP) for governmental entities. The financial statements
of the Board, when combined with all of its blended component units and the constitutional officers,
constitute the "primary government" of Monroe County according to GAAP. The primary government
constitutes the complete GAAP basis financial reporting entity of the County which is presented in the
Monroe County, Florida Comprehensive Annual Financial Report.
These financial statements include all funds of the Board and its "blended" component units, if material.
"Component units" are legally separate entities for which operational or financial responsibility rests
with the Board or for which the nature and significance of their relationship to the Board is such that
exclusion would cause the financial statements to be misleading or incomplete.
Since this report excludes the constitutional officers, these Board financial statements do not purport to
reflect the financial position or the results of operations of Monroe County, Florida taken as a whole.
Rather, they have been prepared to provide information at this level of detail greater than what is
available in the County's financial statements.
The Board of County Commissioners, composed of five members, is the legislative body for Monroe
County and as such budgets and provides funding used by the separate Constitutional Offices with the
exception of fees collected by the Clerk of the Circuit Court and the Tax Collector. Under the direction
of the Clerk of the Circuit Court, the Monroe County Finance Department maintains the accounting
system for the Board's operations, but excluding those of the Property Appraiser, Sheriff, Tax Collector,
Clerk of the Circuit Court and Supervisor of Elections, each of which maintains its own accounting
system.
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County; health and social services; emergency medical
services; cultural and recreational programs; solid waste services and other governmental services.
Blended component units are legally separate entities that are in substance part of the Board's
operation, as they either have governing bodies that are substantively the same as the Board or they
provide their services exclusively or almost exclusively to the Board. The financial transactions of the
component unit are merged in with similar transactions of the Board as part of the primary government.
D-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
The blended component unit of the Board is as follows:
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and provides
services exclusively to the Board. Therefore, the MCIDA for financial reporting purposes is
considered a blended component unit of Monroe County, Florida. The MCIDA is not legally
required to adopt a budget; however, the Board must authorize the issuance of bonded debt.
Neither the MCIDA nor the Board has any legal obligation for repayment of the revenue bonds of
the MCIDA. As an issuer of "conduit" debt obligations, the MCIDA has no assets or liabilities.
Discretely -presented component units are legally separate entities which do not meet the criteria for
blending. They are reported in a separate column to emphasize that they are legally separate. The
Board does not have any discretely -presented component units. The following is a discretely -
presented component unit of the County that is reported on the County financial statements:
Monroe County, Florida Comprehensive Plan Land Authority (MCLA) - The MCLA was created
by Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is
considered a legally separate entity from Monroe County. Its purpose is to operate a land
acquisition program in Monroe County, to implement the Monroe County Comprehensive 'Plan
and address issues created by it. The Monroe County Board of County Commissioners serves
as the governing board but there is no financial benefit or burden relationship. Therefore, the
MCLA, for financial reporting purposes, is considered a discretely -presented component unit of
Monroe County, Florida and is presented as a separate column in the County's financial
statements. Complete financial statements for MCLA can be obtained from MCLA's
administrative office at 1200 Truman Avenue, Suite 207, Key West, Florida 33040.
Basis of Presentation:
The Board's financial statements are prepared in accordance with Chapter 10.550, Rules of the Auditor
General — Local Governmental Entity Audits (the "Rules"), which do not require separate financial
statements for the Board but which specify certain requirements if such financial statements are
presented. Requirements include presentation of fund -level and component unit financial statements.
Government -wide financial statements, related disclosures and management's discussion and analysis
are not required by the Rules and are not presented. As such, these statements present information
about the Board's funds, including fiduciary funds, but do not present a complete presentation of the
Board's financial position and changes in financial position. Separate columns are presented for each
major governmental fund and for each major enterprise fund.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating
revenues and other receipts that are not required either
generally accepted in the United States of America to b
e
D-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Fine and Forfeiture Special Revenue Fund - The Fine and Forfeiture Fund is used to account for
revenues received from fines and forfeitures imposed from the commission of statutory
offenses, ad valorem taxes that are transferred to the Sheriff and to account for operations of
the County's court support system.
Road and Bridge Special Revenue Fund - The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges which are not grant funded.
Governmental Grants Special Revenue Fund - The Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmental activity of federal and
state grants.
One Cent Infrastructure Surtax Capital Pro'ect Fund - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.
Big Coppitt Wastewater Capital Project Fund - The Big Coppitt Wastewater Capital Project Fund
is used to account for the revenues and expenditures for the wastewater infrastructure for the
Big Coppitt, Geiger Key, Shark Key and Rockland Key areas of Monroe County.
Cudioe Regional Wastewater Capital Project Fund - The Cudjoe Regional Wastewater Capital
Project Fund is used to account for the revenues and expenditures for the wastewater
infrastructure for the Cudjoe Regional area of Monroe County.
All Debt Service Fund — The All Debt Service Fund is used to account for accumulation of
resources for, and payment of, interest and principal on the long-term debt incurred in the
issuance of various revenue bonds.
The following are reported as major enterprise funds:
Municipal Service District -Waste - The Municipal Service District -Waste Fund is used to account
for the operations of solid waste collection, disposal and recycling activities, as well as the
closure and post closure of the landfills.
Card Sound Bridge - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Key West Airport - The Key West Airport Fund is used to account for the operations of Monroe
County's Key West International Airport.
Marathon Airport - The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The Board also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for the financing of
worker's compensation insurance, health insurance, general liability insurance and fleet
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
maintenance services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund - The fiduciary pension trust fund is used to account for assets held by the
Board in a trustee capacity for a volunteer firefighters and emergency services length of service
award plan; and therefore, not available to support Board programs.
Measurement Focus and Basis of Accountin
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when
they become susceptible to accrual; that is, when they become both "measurable" and "available" to
finance expenditures of the current period." The Board considers amounts collected within 60 days
after year-end to be available and thus recognizes them as revenues of the current year, except for
property taxes since such taxes are collected to finance expenditures of the subsequent period.
Expenditures are recognized in the accounting period in which the related fund liability is incurred, if
measurable. Principal and interest on general long-term debt are recorded as fund liabilities when due
or when amounts have been accumulated in the debt service fund for payments to be made early in the
following year. In addition, expenditures related to compensated absences are recorded only when
leave has been taken.
Revenues of the Board, which are susceptible to accrual under the modified accrual basis of
accounting, include property taxes, gas taxes, sales taxes, interest revenue, and charges for services.
In applying the susceptibility -to -accrual concept to intergovernmental revenues, the legal and
contractual requirements of the numerous individual programs are used as guidance. There are,
however, essentially two types of these revenues. In one, monies must be expended for the specific
purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized
based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of
expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed
compliance requirements, such as with equal employment opportunity. These resources are reflected
as revenues at the time of receipt or earlier if they meet the availability criterion. If revenues are
expected to be received later than 60 days following the end of the fiscal year, then a receivable is
recorded, along with deferred inflows of resources. Once the funds are received, revenue and cash are
recorded and the receivable and deferred inflows of resources are eliminated.
The proprietary fund and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Revenues are recognized when earned and
expenses are recognized when incurred, regardless of when the related cash flows take place.
Non -exchange transactions, in which the board gives (or receives) value without directly receiving (or
giving) equal value in exchange, include grants. On an accrual basis, revenue from grants is
recognized in the fiscal year in which all eligibility requirements have been satisfied.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the Board's enterprise funds are charges to customers for sales and services. Operating expenses for
M
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Use of Estimates - The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
Budgets and Budgetary Data -The following are the statutory procedures followed by the Board of
County Commissioners in establishing the budget for Monroe County:
1) On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and
the Supervisor of Elections shall each submit to the Board a tentative budget for their respective
offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the Board a proposed budget for the fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of financing
them.
3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to
obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and
adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets.
6) During the year, the Office of Management and Budget acts on intradepartmental budget changes
that do not alter the total revenue or expenditures budgeted to a cost center. A cost center
represents a particular area of Board operations or a department. All other budget changes
(whether they are transfers between cost centers or alterations of total revenues and expenditure
in a fund) are approved by the Board. Supplemental appropriations were necessary and the
budgetary data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control.
8) Budgeted to actual expenditure reports are employed as a management control device during the
year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type.
10) All appropriations lapse at year end.
Encumbrances - Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of moneys are recorded in the restricted, committed or assigned fund
balance classifications, and is employed as an extension of the statutorily required budgetary process.
Under Florida Statutes, appropriations, even if encumbered, lapse at fiscal year end. It is the Board's
intention to substantially honor these encumbrances under authority provided in the subsequent year's
budget.
D-5
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Cash and Cash Equivalents — Cash balances from the majority of funds are pooled for investment
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, which are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a
written investment plan, which allows investment of surplus funds in the following:
1) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA).
2) United States Government Securities — Negotiable direct obligations or obligation, the
principal and interest of which are unconditionally guaranteed by the United States
Government.
3) United States Government Agencies — Bonds, debentures, notes, callables and fixed rate
mortgage -backed securities issued or guaranteed by United States Government Agencies,
provided such obligations are backed by the full faith and credit of the United States.
4) Federal Instrumentalities (United States Government -sponsored agencies) — senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage -
backed securities issued or guaranteed by United States government -sponsored agencies
(Federal Instrumentalities). These are limited to the following:
■ Federal Farm Credit Bank (FFCB)
Federal Home Loan Bank or its County banks (FHLB)
Federal National Mortgage Association (FNMA)
■ Federal Home Loan Mortgage Corporations (Freddie -Macs) including Federal
Home Loan Mortgage Corporation participation certificates.
5) Interest -bearing Time Deposit or Savings Account — Non-negotiable interest -bearing time
certificates of deposit or savings accounts in financial institutions organized under the laws
of this State and/or in national financial institutions organized under the laws of the United
States and doing business and situated in the State of Florida, provided that any such
deposits are secured by the Florida Security for Public Deposits Act, Chapter 280, Florida
Statutes. Additionally, the financial institution shall not be listed with any recognized credit
watch information service.
6) Registered investment Companies (Money Market Mutual Funds) — Shares in open-end
and no-load Money Market Mutual Funds provided such funds are registered under the
Federal Investment Company Act of 1940 and operate in accordance with 17 C.F.R.
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value of the money market funds must
equal to $1.00.
7) Intergovernmental Investment Pool — Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
163.01, Florida Statutes.
M
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
All investments are stated at fair value.
Accounts Receivable - Amounts due from private individuals, organizations, or other governments,
which pertain to charges for services rendered by Board departments, are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
Interfund Balances and Activity - During the course of normal operations, the Board has numerous
transactions between funds. Examples of these transactions include providing services, constructing
assets, matching grants or servicing debt. These transactions are generally recorded as interfund
transfers, except for internal service fund charges, which are reflected as revenues to internal service
funds and expenses/expenditures to the funds receiving the services. Additionally, short-term interfund
loans are recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid
amounts related to these transactions are reported as "due from other funds" or "due to other funds" on
the fund financial statements.
Inventory — Inventory in the General Fund consists of certain supplies, which are stated at cost using
the moving average cost method. The inventory is determined by an annual physical count.
Inventories are reported as an unspendable classification of fund balance as these amounts are not in
spendable form and are not expected to be converted to cash.
Capital Assets - Capital assets of the Board include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.
Capital assets associated with business -type activities and the internal service funds are presented in
the Board's basic financial statements. Capital assets associated with the Board's governmental
activities are presented on the government -wide financial statements of the County, rather than on the
financial statements of the Board.
The Board maintains a $1,000 threshold for additions to equipment with an estimated useful life in
excess of two years. Buildings are capitalized when the value is $15,000 or greater. Public domain
and infrastructure assets represent major expenditures for such items as roads, water and sewer
treatment plants and lines, landfill improvements, parks and drainage systems. Additions and
improvements for roads, water, sewer, landfill and drainage infrastructure are capitalized when the cost
amounts to $250,000 while park additions and improvements are capitalized at $25,000.
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows:
Life — Years
Buildings
10-50
Equipment
5-10
Infrastructure
10-50
Public domain infrastructure
20-50
Capacity rights
99
D-7
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Capacity rights represent an intangible asset that arose from a contract with a private wastewater
operator that included wastewater processing capacity for 1,500 equivalent dwelling units for a period
of 99 years.
Compensated Absences — Board policy permits employees to accumulate a limited amount of annual
and sick leave, which will be paid to employees upon termination of employment. Accumulated annual
and sick leave is accrued when earned in the proprietary fund financial statements. For the proprietary
funds, an expense and a liability are recorded as the leave is earned. Compensated absences
associated with the Board's governmental activities are presented on the government -wide financial
statements of the County, rather than on the financial statements of the Board.
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the hierarchy of enterprise fund spending is to use restricted resources first, and then unrestricted
resources, as they are needed.
Landfill Closure Costs - Under the terms of current state and federal regulations, the Board is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and post closure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District -Waste enterprise fund for public landfill operations.
Deferred Inflows of Resources — In addition to liabilities, the balance sheet will report a separate section
for deferred inflows of resources. This separate financial statement element, deferred inflows of
resources, represents an acquisition of net position that applies to a future period and so will not be
recognized as an inflow of resources until that time. The Board has two items that qualifies for
reporting in this category, advances from other governments and unavailable revenues. The advances
from other governments are grants received in advance of meeting the GASB 33 timing requirements in
governmental funds. The governmental funds also report unavailable revenues from services
rendered.
Long -Term Obligations - Long-term debt is reported as a liability in the proprietary fund statement of net
position. Long-term debt associated with the Board's governmental activities is presented on the
government -wide financial statements of the County, rather than on the financial statements of the
Board. In the Board's governmental fund financial statements, the face amount of debt issued is
reported as another financing source, while principal payments are reported as expenditures.
Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2013 is included in the accompanying financial statements, since such
taxes are collected to finance expenditures of the subsequent period.
MD:
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Fund Balance Policies — The focus of fund balance reporting is to clearly communicate the constraints
imposed upon resources in governmental funds. The fund balance classifications indicate the level of
constraints placed upon how resources can be spent and identify the sources of those constraints. The
following five classifications: nonspendable, restricted, committed, assigned, and unassigned, serve to
inform readers of the financial statements of the extent to which the Board is bound to honor constraints
on the specific purposes for which resources in a fund can be spent.
Fund balances of governmental type funds are classified as follows:
Nonspendable — Include amounts that cannot be spent because they are either not in
spendable form, or for legal or contractual reasons, must be kept intact. This classification
includes inventories, prepaid amounts, assets held for sale, and long-term receivables.
Restricted — Include amounts that can be spent only for specific purposes because of
constitutional provisions or enabling legislation, or because of constraints that are externally
imposed by creditors, grantors, contributors or the laws or regulations of other governments.
Committed — Include amounts that can be used only for the specific purposes determined by a
formal action in the form of a resolution of the Board of County Commissioners, the County's
highest level of decision making authority. Commitments may be changed or lifted only by the
Board taking the same formal action that imposed the constraint originally.
Assigned — Include amounts that are intended by the Board to be used for specific purposes
determined by a formal action in the form of a resolution, but are neither restricted nor
committed. The County Administrator will have the authority to assign fund balance based on
intentions for use of fund balance communicated by the Board.
Unassigned — This is the residual classification of the General Fund. Only the General Fund
reports a positive unassigned fund balance. Other governmental funds might report a negative
balance in this classification, as the result of overspending for specific purposes for which
amounts had been restricted, committed, or assigned. Unassigned fund balance does not
necessarily represent the amount of fund balance that can be appropriated.
The Board has adopted a fund balance policy that commits to maintaining fund balance at a
predetermined level. The policy requires reserves of four months of operating capital to address the
disparity in timing between the expenditure of funds and to protect against revenue shortfalls or one-
time expenditures and to address the Board's responsibility to respond to disaster/emergency
situations. As of September 30, 2013, the required minimum fund balance for the general fund is
$25,114,316, comprised of operating capital of $15,114,316 and a hurricane/disaster reserve of
$10,000,000. Since this is a plan for accumulating resources rather than a limitation on how existing
resources can be spent, the fund balance policy does not affect the classification of fund balance and is
included in the assigned and unassigned fund balance.
The County spends restricted amounts first, when both restricted and unrestricted fund balance is
available, unless prohibited by legal documents, grant agreements or contracts. Additionally, the
County uses committed fund balance, followed by assigned fund balance and then unassigned fund
balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund
balance classifications could be used.
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Fund Deficits — There are no fund deficits to report at September 30, 2013.
Excess of Expenditures Over Appropriations — During the fiscal year ended September 30, 2013, the
Road and Bridge Fund transfers out to other funds exceeded appropriations by $97,250. This was
attributable to contract change orders that were not covered by the budget and was covered by
reserves provided for in the budget. The Transportation Planning Program 07-09 category in the
Governmental Grants Fund exceeded appropriations by $1,127. This was attributable to additional
expenses incurred that were not anticipated in the budget. Other categories within Transportation
under spent their budgets and provided the funding to cover this.
Net Position — Net position in the proprietary fund financial statements is classified as net investment in
capital assets, restricted, and unrestricted. Restricted net position totalled $4,486,851, which
represents constraints on resources that are either externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments or imposed by law through state statute.
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS
The Board maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
As of September 30, 2013, except for the Pension Trust Fund cash of $216,959 and investments of
$650,104, the carrying value of the Board's deposits and investments with their respective credit
ratings, are as follows:
Credit Less than 6 6 Months to
Investment Type Rating Fair Value Months 1 Year 1 to 3 Years
Demand and Time Deposits N/A $ 55,572,004 $ 55,572,004 $ - $ -
US Treasury Notes AA+ 63,783,606 23,089,251 28,213,483 12,480,872
Federal Agency Bond / Note AA+ 89,675,316 51,792,968 15,858,619 22,023,729
Total Fair Value $209,030,926 $130,454,223 $ 44,072,102 $ 34,504,601
Credit Risk — The Board's Investment Policy (Policy) limits credit risk by restricting authorized
investments to the following: Florida Local Government Surplus Funds Trust Fund Investment Pool
administered by Florida's State Board of Administration (a 2a7-like pool), direct obligations of the
United States or its agencies and instrumentalities, money market mutual funds, and Intergovernmental
Investment Pools authorized by the Florida Statutes. The Policy requires that investments in federal
instrumentality debt be guaranteed by the full faith and credit of the U. S. Government sponsored
agency, and that investments in money market mutual funds have a rating of AAAm or AAAm-G or
better by Standard & Poor's (S&P) or other nationally recognized rating agency. All credit ratings
indicated in the previous table are S&P ratings.
D-10
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS - (Continued)
Concentration of Credit Risk — The Policy establishes limitations on portfolio composition, both by
investment type and by issuer, in order to control concentration of credit risk. The Policy provides the
following maximum limits of the portfolio, with limits in any one issuer of the portfolio invested:
Portfolio
Maximum in
Investment Type
Maximum
any one issuer
Florida Local Government Surplus Funds Trust Fund
100%
n/a
United States Government Securities
100%
n/a
United States Government Agencies
50%
10%
Federal Instrumentalities
80%
30%, with a maximum of
Maximum in callable securities
25% in callable securities
Interest -bearing Time Deposit or Savings Accounts
10%
10%
Money Market Mutual Funds
20%
10%
Intergovernmental Investment Pool
10%
n/a
At September 30, 2013, the portion of the Board's investment portfolio invested in Federal
instrumentalities is detailed as follows:
Percent of
Issue Investment Portfolio
Federal Horne Loan Bank 13.55%
Federal Home Loan Mortgage Corp 17.44%
Federal National Mortgage Assoc 17.09%
Custodial Credit Risk — The Policy requires bank deposits secured as provided by Chapter 280, Florida
Statutes. This law requires local governments to deposit funds only in financial institutions designated
as qualified public depositories by the Chief Financial Officer of the State of Florida. Demand and time
deposits are fully insured by the FDIC for the first $250,000 at each institution and the remaining
balances are insured 100% by the State of Florida collateral pool, a multiple institution pool with the
ability to assess its members for collateral shortfalls if a member institution fails.
The Policy requires execution of a third -party custodial safekeeping agreement for all purchased
securities, and requires that securities be held in the Board's name. As of September 30, 2013, all of
the Board's investments are held in a bank's trust department in the Board's name.
Interest Rate Risk — The Policy limits the investment of three months of operating expenditures to
twelve months. The Policy limits the investment of non current operating funds to five years.
Restricted Cash and Cash Equivalents — The Board, excluding the Pension Trust Fund, has the
following unrestricted and restricted cash and cash equivalents at September 30, 2013:
D-11
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS - (Continued)
Unrestricted Cash & Cash Equivalents:
Governmental Activities:
Governmental Funds
Internal Service Funds
Business -Type Activities
Total Unrestricted Cash & Cash Equivalents
Restricted Cash and Cash Equivalents:
Business -Type Activities
Total Cash and Cash Equivalents
NOTE 3 — RESTRICTED ASSETS
Local Government
Surplus Trust Demand
Fund Deposits Total
$ - $ 35,953,163 $ 35,953,163
7,229,947 7,229,947
861 7,946.503 7.947.364
861 51,129,613 51,130,474
4,441,530 4,441,530
$ 861 $ 55,571,143 $ 55,572,004
Restricted assets in the Enterprise Funds include those created by resolutions adopted by the Board for
the landfill escrow account and airport passenger facility charges. Total restricted assets as of
September 30, 2013 are as follows:
Municipal District Waste
Landfill Closure Escrow
Key West Airport
Passenger Facility Charge
Cash and
Cash Accounts
Equivalents Receivable Total
$ 1,701,521 $
$ 1,701,521
740,009 214,349 2,954,358
$ 4,441,530 $ 214,349 $ 4,655,879
NOTE 4 —ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for
doubtful accounts. The accounts receivable and the allowance balances are as follows:
D-12
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 4 — ACCOUNTS RECEIVABLE - (Continued)
Allowance for
Accounts
Accounts
Uncollectible
Receivable,
Service Provided
Receivable
Accts
Net
Governmental Activities:
General Fund
Misc
$ 16,174
$ 7,439
$ 8,735
Fine & Forfeiture Fund
Air Amb Svc
7,045,087
5,927,721
1,117,366
One Cent Infrastructure
Misc
208
-
208
Nonmajor Funds:
TDC Two Cent
Misc
663
-
663
Fire & Amb Dist 1 Fund
Ground Amb Svc
2,173,648
1,898,143
275,505
Parks & Rec
Misc
860
-
860
Planning, Blding & Zoning
Misc
9,939
-
9,939
Internal Service Funds
Misc
714,249
-
714,249
Total Governmental Activities
Business -Type Activities:
MSD-Waste Fund:
Tipping Fees
Waste Assessments
Solid Waste Franchise
Card Sound Bridge
Misc
Key West Airport
Rent, Misc
Marathon Airport
Misc
Total Business -Type Activities
Total Accounts Receivable
9,960,828 7,833,303 2,127,525
15,489
3,909 11,580
568,159
564,997 3,162
407,002
- 407,002
200
- 200
885,300
52,528 832,772
33,745
- 33,745
1,909,895 621,434 1,288,461
$11,870,723 $8,454,737 $3,415,986
The Board of County Commissioners approved an air ambulance billing write off during the year of
$1,161,971.
NOTE 5 - ASSESSMENTS RECEIVABLE
The County has been improving water quality by replacing cesspits and septic systems with a series of
central wastewater collection and treatment systems. The County has funded these projects with state
grants and loans, local infrastructure sales surtax and special assessments levied on the property
owners. The property owners have the option of paying their special assessments up front or on an
installment basis that is added to their real estate tax bills. Revenue is recognized on the modified
accrual basis. Once the construction project is substantially complete, the remaining assessment is
recorded with an offset to deferred inflows of resources for those amounts that are not available.
Property owners who selected the installment option under the Stock Island and Big Coppitt
assessment programs continue to pay the assessments remaining for these completed projects. The
Duck Key project was substantially complete during the year ended September 30, 2013. The Cudjoe
Regional project which includes Sugarloaf Key, Summerland Key, Cudjoe Key and Big Pine Key is
ongoing and all collections are shown as unearned revenues until project completion.
D-13
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 6 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2013 consist of the following:
Maior Governmental Funds -Governmental Grants Fund:
Second Mortgages Receivable from individuals, collateralized by personal
residences. Payment of principal deferred for ten (10) years from date of note.
Principal is amortized in equal monthly amounts starting in year six (6) until ten (10)
at which time the loan is fully forgiven. In event of sale/transfer of property or
occupancy the prorated principal balance is due in full within thirty (30) days of
sale/transfer or cessation of primary residence. $ 335,049
Nonmaior Govemmental Funds -Local Housing Assistance:
Second Mortgages Receivable from individuals, collateralized by personal
residences. Commencing in year sixteen of the mortgage, principal and accrued
interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal
balance and accrued interest will be forgiven at the end of year thirty. If the
residence is sold before the initiation of the forgiveness period, the full amount of the
mortgage and accrued interest is due at closing. 57,211
Second Mortgages Receivable from individuals, collateralized by personal
residences. Principal payments shall be deferred for the term of the first mortgage
loan, or until the date the last payment is due on the first mortgage. Interest is not
charged on the mortgages unless the mortgagor is in default, in which case the
interest rate is 12% per annum from the date when payment of the second is due.
The entire balance of the loan is intended to be forgiven. However, in the event the
home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied,
the entire mortgage balance is due. 7,881,138
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgages will be forgiven upon maturity,
provided that the mortgagor complies with the mortgage covenants. The mortgages
are interest free. 505,466
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgages will be forgiven over ten, fifteen or
twenty years, provided that the mortgagor complies with the mortgage covenants.
The mortgages are interest free. 272,734
Florida Homebuyer Opportunity Tax Credit (FHOP), Second Mortgages Receivable
from individuals, collateralized by personal residences. Interest on note is 6% per
annum, except if paid in full within first 18 months of repayment period then interest
rate shall be 0% from the date when the first payment is due. 25,227
8,741,776
Total Mortgages Receivable $ 9,076,825
The mortgages receivable associated with the Governmental Grants are offset by an allowance for
uncollectible accounts of $335,049. As the mortgages receivable associated with the Local Housing
Assistance fund are intended to ultimately be forgiven, an allowance for uncollectible accounts of
$8,741,776 has been established.
D-14
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 7 — CAPITAL ASSETS
Amounts associated with the Boa rd's governmental activities' capital assets, related accumulated
depreciation, and depreciation expense are reported on the government -wide financial statements of
the County, rather than on the financial statements of the Board. Amounts associated with the Board's
business -type activities' and internal service funds' capital assets, related accumulated depreciation,
and depreciation expense are reported on the proprietary fund financial statements of the Board.
Internal service fund capital asset information is included in the governmental activities on the
government -wide financial statements, because the internal service funds predominately serve those
activities.
Capital asset activity for the year ended September 30, 2013 is as follows:
Governmental Activities
Capital assets not depreciated:
Land
Construction in progress
Total capital assets not depreciated
Capital assets depreciated:
Buildings
Equipment
Infrastructure
Capacity rights
Total capital assets depreciated
Less accumulated depreciation for:
Buildings
Equipment
Infrastructure
Capacity rights
Total accumulated depreciation
Total capital assets depreciated, net
Governmental funds, capital assets, nel
Internal Service Funds
Capital assets not depreciated:
Land
Capital assets depreciated:
Buildings
Equipment
Total capital assets depreciated
Less accumulated depreciation for:
Buildings
Equipment
Total accumulated depreciation
Beginning Ending
Balances Additions Reductions Balances
$ 71,783,567 $ 21,000 $ - $ 71,804,567
23,228,918 29,381,247 4,868,553 47,741,612
95,012,485 29,402,247 4,868,553 119,546,179
145,364,567
5,028,448
- 150,393,015
26,420,178
2,145,776
1,204,220 27,361,734
87,530,812
379,344
- 87,910,156
3,150,000
-
- 3,150,000
262,465,557
7,553,568
1,204,220 268,814,905
48,240,169
2,932,273
- 51,172,442
20,848, 520
1,736,220
1,064,447 21,520,293
28, 364, 302
1,771,164
- 30,135,466
254,544
31,818
- 286,362
97,707,535
6,471,475
1,064,447 103,114,563
164, 758, 022
165, 700, 342
259,770,507
285,246,521
54,000 - - 54,000
1,711,924 - - 1,711,924
552,761 153,405 7,275 698,891
2.264.685 153.405 7.275 2.410.815
812,284 46,902 - 859,186
500,838 133,761 7,275 627,324
1,313,122 $ 180,663 $ 7,275 1,486, 510
D-15
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 7 — CAPITAL ASSETS - (Continued)
Total capital assets depreciated, net
Internal Svc Funds, capital assets, net
Total Governmental Activities, capital
assets, net
Business -type Activities:
Capital assets not depreciated:
Land
Construction in progress
Total capital assets not depreciated
Capital assets depreciated:
Land improvements
Buildings
Equipment
Infrastructure
Total capital assets depreciated
Less accumulated depreciation for:
Land improvements
Buildings
Equipment
Infrastructure
Total accumulated depreciation
Total capital assets depreciated, net
Business -type activities, capital assets,
net
Beginning Ending
Balances Additions Reductions Balances
951,563
1,005,563
$260,776,070
924,305
978,305
$286,224,826
$ 5,141,787 $ - $ - $ 5,141,787
1,366,921. 2,602,493 1,053,008 2,916,406
6,508,708 2,602,493 1,053,008 8,058,193
212,925
-
- 212,925
55,293,031
345;785
- 55,638,816
4,848,584
406,660
37,906 5,217,338
48,840,606
233,236
- 49,073,84.2
109.195.146
985,681
37.906. 110.142.921
212,925
- -
212,925
9,623,647
1,365,496 -
10,989,143
3,407,414
359,403 32,430
3,734,387
17,117,249
1,527,073 -
18,644,322
30,361,235
$ 3,251,972 $ 32,430
33,580,777
78,833,911
76,562,144
$ 85,342,619
$ 84,620,337
Depreciation was charged to functions/programs on the government -wide Statement of Activities of the
County as follows:
Governmental Activities:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Total Governmental Activities
Internal Service Funds -
General Government
Total Governmental Activities
$1,250,919
2,050,806
798,730
1,002,161
24,449
267,357
404,529
672,524
6,471,475
70,033
$6 541 508
Business -type Activities:
Municipal Service District -Waste
Card Sound Bridge
Key West Airport
Marathon Airport
Total Business -type Activities
$ 75,986
357,714
2,181,216
637,056
$3,251,972
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 8 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION
Plan Description The Monroe County Board of County Commissioners (BOCC) administers a single -
employer defined benefits healthcare plan (the "Plan"). Florida Statute 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the Plan if the County
provides health insurance to its active employees and their eligible dependents. The Plan provides
medical coverage and prescription drug benefits to both active and eligible retired employees. The Plan
does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. In an open session, on at least an annual basis and prior to the
annual enrollment process, the BOCC approves the rates for the coming calendar year for the retiree
and County contributions.
The Plan includes participants from the BOCC and each Constitutional Officer. The BOCC is
responsible for funding all obligations not funded on a pay as you go basis by Constitutional Officers.
Accordingly, all disclosures are on a County -wide basis and the net OPEB obligation for the Board
includes obligations related to the Constitutional Officers.
Eligibility for post employment participation in the Plan is limited to full time employees of the County,
and the Constitutional Officers. At September 30, 2013, there were no terminated employees entitled
to deferred benefits. The membership of the County's medical plan consisted of:
Active Employees
1,195
Retirees and beneficiaries currently receiving benefits 411
Total Membership
1,606
Funding Polite The contribution requirements of plan members and the County are established and
may be amended by the County. The required contribution is based on pay-as-you-go financing
requirements, net of member contributions.
Employees who retire as an active participant in the Plan and were hired on or after October 1, 2001
may continue to participate in the Plan by paying the monthly premium established annually by the
BOCC. Employees who retire as an active participant in the plan, were hired before October 1, 2001,
have at least ten years of full time service with the County, and meet the retirement criteria of the
Florida Retirement System (FRS) may continue to participate in the Plan at a cost equal to the FRS
Health Insurance Subsidy for ten years of service (currently $5 per month for each year of service credit
at retirement or $50 per month). Retirees who have met the requirements for early retirement, have not
achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must pay the
standard monthly premium until the age criteria or the rule of 70 is met. At that time, the retiree's cost
of participation will be equal to the FRS Health Insurance Subsidy. Surviving spouses and dependents
of participating retirees may continue in the plan if eligibility criteria specific to those classes are met.
D-17
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 8 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION - (Continued)
For the fiscal year 2013, the County contributed the following:
Claims paid by Group Insurance Fund
Allocation of administrative expenses and incurred but
not reported costs (IBNR)
OPEB costs
Less retiree contributions
$ 4,118,490
396,450
4,514,940
(618,629)
County contribution $ 3,896,311
Annual OPEB Costs and Net OPEB Obligation — The County's annual other postemployment benefit
(OPEB) cost (expenses) is calculated based on the annual required contribution of the employer (ARC),
an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC
represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each
year and amortize any unfunded liabilities over a period not to exceed thirty years. The following table
shows the actuarially determined components as of October 1, 2011 (the latest actuarial valuation
date), under the current plan provisions, of the County's unfunded annual OPEB cost, the amount
actually contributed to the plan and the changes in the County's net OPEB obligation to the plan.
Annual required contribution
$ 7,428,000
Interest on net OPEB obligation
1,031,000
Adjustment to annual required contribution
(875,000)
Annual OPEB cost
7,584,000
Less Contributions made
(3,896,311)
Increase in net OPEB obligation
3,687,689
Net OPEB obligation, beginning of year
26,884,079
Net OPEB obligation, end of year
$ 30,571,768
The BOCC's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the
net OPEB obligation for 2013 and the two preceding years were as follows (amounts expressed in
thousands):
Fiscal Annual Percentage of
Year OPEB Annual OPEB
Ended Cost Cost Contributed
Net
OPEB
Obligation
9/30/11 $ 9,676 28.0 % $ 22,913
9/30/12 7,428 46.5 % 26,884
9/30/13 7,584 51.4 % 30,572
The net OPEB obligation at the end of the year is $28,992,517 for Governmental Activities and
$1,579,251 for Business -type Activities. The OPEB obligation for governmental activities is presented
only on the government -wide financial statements of the County.
No trust or agency fund has been established for the plan; there were no adjustments to the annual
required contribution or interest earnings.
M
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 8 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION - (Continued)
Funded Status and Funding Progress — At September 30, 2013, funded status and funding progress is
as follows (amounts expressed in thousands):
Actuarial
UAAL as a
Accrued
Percentage
Actuarial Actuarial
Liability -
of
Valuation Value of
Projected
Unfunded
Funded
Covered
Covered
Date Assets
Unit Credit
AAL
Ratio
Payroll
Payroll
10/01/07* $ -
$ 79,637
$ 79,637
0%
$68,193
116.80%
10/01/09 -
142,473
142,473
0%
65,357
217.99%
10/01/11 -
113,588
113,588
0%
67,299
168.78%
*Initial year of plan disclosure, no prior data available
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend.
Amounts determined regarding the funded status of the plan and the annual required contributions of
the employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as required
supplementary information following the notes to the financial statements, presents trend information
about whether the actuarial value of plan assets is increasing or decreasing over the time relative to the
actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based
on the substantive plan (the plan as understood by the employer and plan members) and include the
types of benefits provided at the time. of each valuation and the historical pattern of benefit cost sharing
between the employers and plan members to that point.
The valuation dated July 9, 2012, for the fiscal dates of October 1, 2011 to September 30, 2012, was
prepared using generally accepted actuarial principles and practices, and relied on unaudited census
data and medical claims data reported by the County. The valuation used the projected unit credit
actuarial method. Demographic assumptions mirror those used for the various Florida Retirement
System pension funds. The actuarial assumptions include an annual health care cost trend rate of
10.0% initially, reduced by decrements to an ultimate rate of 5.0%. The assumptions included a
discount rate that is tied to the return expected on the funds used to pay the benefits, and assumes for
an unfunded plan, that the benefits continue to be funded on a pay-as-you-go basis, that the County's
investments earn a 4.5% rate of return over the long term, and the inflation rate will be 3%. The
unfunded accrued actuarial liability is amortized over thirty years on an open basis, as a level
percentage of the projected payroll, which is assumed to increase at 3.5% per annum.
NOTE 9 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN
Plan Description — Substantially all full-time Board employees are participants in the Florida Retirement
System, (FRS), administered by the Florida Department of Management Services. Employees elect to
participate in either the defined benefit plan ("Pension Plan"), a multiple -employer; cost -sharing public
D-19
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 9 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN - (Continued)
employee defined benefit retirement plan, or the defined contribution plan (investment Plan) under the
FRS. As a general rule, membership in the FRS is compulsory for all employees working in a regularly
established position of a state agency, county government, district school board, state university,
community college, or a participating city or special district within the state of Florida. FRS provides
retirement benefits, disability benefits, annual cost -of -living adjustments, and death benefits to Pension
Plan members and beneficiaries of various governmental units within the State of Florida. Benefits are
established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code.
Amendments to the law can be made only by Act of the Florida legislature.
For employees hired before July 1, 2011 and enrolled in the Pension Plan, the FRS provides for vesting
of benefits after 6 years of credited service. Normal Pension Plan retirement benefits are available to
employees who retire at or after age 62 with 6 or more years of service or after 30 years if under age
62. Benefits are also based on the 5 highest state fiscal years of compensation earned during covered
employment. For employees hired July 1, 2011 and thereafter enrolled in the Pension Plan, the FRS
provides for vesting of benefits after 8 years of credited service. Normal retirement benefits are
available to employees who retire at or after age 65 with 8 or more years of service or after 33 years if
under age 65. Benefits are also based on the 8 highest state fiscal years of compensation earned
during covered employment. Pension Plan retirement benefits for all employees are based on age,
average compensation and years -of -service credit. Early retirement is available after 6 years of service
with a 5% reduction in benefits for each year prior to the normal retirement age.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
payments. while continuing employment with a FRS employer for a period not to exceed 60 months
after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund and accrue
interest.
For employees who elect to participate in the Investment Plan rather than the Pension Plan, vesting
occurs at one year of service. These participants receive a contribution of self -direction in an
investment product with a third party administrator selected by the State Board of Administration.
Investment accounts may be withdrawn by the employee 90 days after termination or retirement.
The Florida Division of Retirement issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The report may be obtained by writing
to Florida Division of Retirement, P.O. Box 9000, Tallahassee, FL 32315-9000, or from the website
www.frs. state.fl. us.
Funding Policy — The FRS was noncontributory for Pension Plan and Investment Plan members until
June 30, 2011. As of July 1, 2011 all members, with the exception of Deferred Retirement Option
Program (DROP) members and re-employed retirees, contribute 3% of their eligible wages.
Participating employer contributions are based upon state-wide rates established by the State of Florida
on an annual basis effective each July 1. The employer contribution rates by job class for the periods
October 1, 2012 through June 30, 2013 and July 1, 2013 through September 30, 2013, respectively,
were as follows: regular employees, 5.18% and 6.95%, special risk employees, 14.90% and 19.06%,
special risk administrative support 5.91 % and 35.96%; elected officials, 10.23% and 33.03%, senior
management 6.30% and 18.31 %, and DROP participants 5.44% and 12.84%. The Board contributed
to the plan an amount equal to 8.14% of covered payroll during the fiscal year ended September 30,
D-20
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 9 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN - (Continued)
2013. The Board's contributions made during the years ended September 30, 2013, 2012, and 2011
were $2,178,419, $1,930,932, and $3,161,761, respectively, equal to the required contributions for
each year. The Board has historically contributed amounts equal to required contributions and,
therefore, does not have a pension asset or liability as determined in accordance with GASB Statement
No, 27,
NOTE 10 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES
Plan Description — The Monroe County, Florida Volunteer Firefighter and Emergency Medical Services
Length of Service Award Plan (LOSAP) is a single -employer defined benefit pension plan created in
1999 and administered by the Board. Upon completion of ten (10) years of service, prior to normal
retirement age, and in accordance with the terms of LOSAP, a plan member is considered vested.
LOSAP provides retirement and death benefits to plan members and beneficiaries. Monroe County
Ordinance 026-1999 defines the authority under which contribution and benefit provisions may be
amended. This authority is presently held by the Board. LOSAP shall be administered in accordance
with the requirements of Chapter 112, Part VII, Florida Statutes.
LOSAP had 59 participants of which 31 are active, 20 are inactive and 8 are retired members for the
plan year ended December 31, 2012 and the County's fiscal year ending September 30, 2013.
Separate, stand-alone financial statements for LOSAP are not provided.
Summary of Significant Accounting Policies — The financial statements of LOSAP are prepared using
the accrual basis of accounting. The contributions are recognized when due. Benefits are recognized
when due and payable in accordance with -the terms of LOSAP. Administrative costs are paid by the
Board. Actuarial valuation costs are paid by LOSAP. All plan investments are reported at fair value.
Funding Policy — Annually, as determined by the actuarial study, the Board shall appropriate funds from
the budgets of the various volunteer fire/rescue districts. These funds will be applied as contributions to
LOSAP. Plan members do not contribute. The current contribution rate is $535 per volunteer year of
service. Because the aggregate method does not identify or separately amortize unfunded actuarial
accrued liabilities, information about the funded status and funding progress is prepared using the. entry
age actuarial cost method, which serves as a surrogate for the funding progress of the plan. Below is a
schedule of funding progress for three years.
Actuarial
Actuarial
Actual
Accrued
Valuation
Value of
Liability
Date
Assets
AAL
12/31/2010
$ 831,083
$ 884,715
12/31/2011
841,980
870,648
12/31/2012
849,903
934,705
UAAL as a
Unfunded Percentage
AAL Funded Covered of Covered
(UAAL) Ratio Payroll Payroll
$ 53,632 93.1 % NA NA
28,668 96.7% NA NA
84,802 90.3% NA NA
NA - Contributions and benefits are calculated based on years of service as the participants are unpaid
volunteers. As a result, there are no related covered payroll and no UALL as a percentage of covered
payroll.
D-21
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 10 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES - (Continued)
Annual Pension Cost — The Board's annual pension cost of $31,588 was equal to the required
contribution. The annual required contribution was determined as part of the January 1, 2012 actuarial
valuation using the Aggregate Method. Allocations are based on years of service and the aggregation
used is by fire district. This method does not separately amortize unfunded actuarial liabilities. Under
this method, gains and losses are spread over fixture normal costs.
The significant actuarial assumptions used to compute the pension benefit obligation were:
1. Investment Yield: 2.0% for both present and future
2. Mortality Pattern: Not applicable
3. Salary increases: Not applicable; Benefits not based on salary
4. Termination: Godwin's Table 1, V Select 8, Ultimate Table, with 50% termination prob for Y0S<1
5. Inflation: No increase as benefits are based on a flat amount per year of service
The annual pension cost (APC), the percentage of APC contributed to the plan, and the net obligation
for the plan year ending December 31, 2012 and the two preceding years were as follows:
Fiscal
Annual
Percentage Net
Year
Pension
of APC Pension
Endinq
Cost (APQ
Contributed Obligation
12/31/10
$ 25,719
100% $ -
12/31/11
22,945
100% -
12/31/12
31;588
100% -
NOTE 11 — CAPITAL AND OTHER SIGNIFICANT COMMITMENTS
Construction projects and significant commitments, excluding encumbrances reported below, under
present contractual agreements as of September 30, 2013 are as follows:
Cudjoe Regional Wastewater
Solid Waste Disposal
Stock Island Fire Station
Watson Bridge Repairs
Card Sound Bridge Repairs
Alarm Monitoring
ADA Compliance
Marathon EOC
Conch Key/Duck Key Wastewater
Miscellaneous
Total
$ 48,922,289
10,412, 000
989,109
313,007
303,043
270,500
231,674
192,922
163,819
494,706
$ 62,293,069
The entire construction costs of the Cudjoe Regional Wastewater project are estimated at
$168,000,000. There is an interlocal agreement between the County and the Florida Keys Aqueduct
Authority (FKAA) for this project. The County obtained partial funding through grants and the issuance
D-22
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 11 — CAPITAL AND OTHER SIGNIFICANT COMMITMENTS - (Continued)
of revenue notes backed by the pledge of the infrastructure sales surtax and wastewater special
assessments to provide funding to FKAA for the administration, planning and construction of
wastewater projects. The County executed a grant award of $30,000,000 with the State of Florida on
June 12, 2013. During the year ended September 30, 2013, $8,088,339 was earned. The amount
shown above as a construction commitment is the amount appropriated in the County's annual budgets
as of September 30, 2013.
Significant encumbrance commitments at September 30, 2013 are as follows:
Encumbrance
Governmental Activities:
General Fund
$ 14,968
Road & Bridge Fund
97,120
Governmental Grants Fund
16,924
One Cent Infrastructure Surtax Fd
372,481
Cudjoe Regional Wastewater
39,760
Nonmajor Governmental Funds
124,063
Total Governmental Activities
665,316
Business -Type Activities:
Key West Airport 223,025
Marathon Airport 11,932
Total Business -Type Activities 234,957
Total Encumbrances $ 900,273
NOTE 12 — LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The future minimum debt reductions under capitalized leases consist of the following at September 30,
2013:
Fiscal year ending September 30:
2014
2015
2016
2017
2018
2019-2023
2024
Total minimum payments
Less: Amounts representing interest
Present value of net minimum lease payments
Business -type
Activities
$ 50,000
50,000
50,000
50,000
50,000
250,000
17,270
517,270
$ 517,270
D-23
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 12 — LEASE OBLIGATIONS - (Continued)
Leased property which has been capitalized as of September 30, 2013 is as follows:
Business -type
Activities
Buildings $ 774,290
Less: Accumulated Depreciation 774,290
Rental expense under cancelable operating leases for the current year amounted to $976,226.
NOTE 13 - LONG-TERM DEBT
Long-term debt activity for the year ended September 30, 2013 is as follows:
Current Portion of
Beginning Ending Long-term
Balances Additions Payments Balances Liabilities
Governmental Activities:
Governmental Funds
Revenue bonds payable
$29,583,500
$ -
$ 4,486,091
$25,097,409
$4,656,091
Revenue notes payable
9,453,109
5,461,341
428,644
14,485,806
440,338
Accrued comp. absences
2,938,108
1,668,884
1,982,768
2,624,224
148,407
OPEB Liability
24,916,724
7,045,862
3,619,840
28,342,746
-
Total Governmental Funds
66,891,441
14,176,087
10,517,343
70,550,185
5,244,836
Internal Service Funds
Accrued comp. absences 147,885 63,037 107,636 103,286 9,677
OPEB Liability 572,690 158,522 81,441 649,771 -
Total Governmental Activities $67,612,016 $14,397.646 $10,706,420 $71,303,242 $5,254,513
Business -type Activities:
Revenue bonds payable
$ 6,060,000
$ - $ 6,060,000
$ - $ -
Arbitrage payable
6,053
- -
6,053 -
Accrued comp. absences
335,782
186,176 226,364
295,594 16,361
OPEB Liability
1,394,665
379,616 195,030
1,579,251 -
Capitalized lease obligations
567,270
- 50,000
517,270 50,000
Total Business -type Activities $ 8,363,770 $ 565,792 $ 6,531,394 $ 2,398,168 $ 66,361
Total Long -Term Debt $75,975,786 $14,963,438 $17,237,814 $73,701,410 $5,320,874
D-24
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 13 - LONG-TERM DEBT - (Continued)
Amounts associated with the Board's governmental activities long-term liabilities are reported on the
government -wide financial statements of the County rather than on the financial statements of the
Board. Amounts associated with the Board's business -type activities and internal service funds long-
term liabilities are reported on the proprietary fund financial statements of the Board. Internal service
fund long-term debt information is included in the governmental activities on the government -wide
financial statements, because the internal service funds predominately serve those activities.
Governmental activities' compensated absences are liquidated by the funds to which the related
employee services relate.
The Group Insurance Internal Service Fund assesses a monthly premium per employee in each fund.
The monthly premiums paid by the various funds provide the resources necessary to liquidate the other
postemployment benefit obligations paid in the current year by the Group Insurance Internal Service
Fund.
The current portion of the post closure maintenance liability is expected to be insignificant and will be
funded by the County's operations budget instead of the related escrow funds required by federal and
state laws. Accordingly, the entire post closure maintenance liability is classified as long-term.
The following is a summary of the Board's bonds and notes as of September 30, 2013:
Governmental Activities
Revenue Bonds:
Infrastructure Sales Surtax Revenue Bonds, Series 2003 $ 8,635,000
Infrastructure Sales Surtax Revenue Bonds, Series 2007 15,985,000
Unamortized Original Issue Premium, Series 2007 477,409
Total Revenue Bonds 25,097,409
Revenue Notes:
Clean Water State Revolving Fund Construction Loan Agreement 2010 9,024,465
Clean Water State Revolving Fund Construction Loan Agreement 2013 5,461,341
Total Revenue Notes 14,485,806
Total Government Activities 39,583,215
Debt Service Funds Available to Pay Current Maturities (2,615,695)
Debt Service Funding not required for Note in Construction Draw Process (5,461,341)
Unamortized Original Issue Premium, Series 2007 (477,409)
Governmental Activities Principal Funding Requirements $ 31,028,770
Debt Service Funding Requirements - The total annual debt service requirements for bonds and notes
outstanding at September 30, 2013 are as follows:
D-25
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 13 - LONG-TERM DEBT - (Continued)
Governmental Activities
Principal
Interest
Total
2014
$ 4,990,338
$ 1,190,415
$ 6,180,753
2015
5,177,352
998,519
6,175,871
2016
5,374,695
798,093
6,172,788
2017
5,577,372
570,891
6,148,263
2018
5,825,398
315,465
6,140,863
2019-2023
2,660,135
749,556
3,409,691
2024-2030
4,039,175
734,392
4,773,567
Total
$33,644,465
$ 5,357,331
$39,001,796
Long -Term Debt at September 30, 2013 is composed of the following issues:
$21,455,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003
Type: General Government Revenue Bonds Dated: March 2003
Final maturity: Year 2018 Principal payment date: April 1
Interest payment dates: April 1 and October 1 Interest rates: 3.6% to 4.0%
Amount outstanding at September 30th: $8,635,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to
Monroe County. The total principal and interest remaining to be paid is $9,508,798. For the fiscal
year, principal and interest paid was $1,861,203 and total pledged revenue was $17,172,360.
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: First redemption date may not be later than 4/20/13 and no call premium may exceed
2% of the par amount redeemed.
$29,415,000 Infrastructure Sales Surtax Revenue Bonds, Series 2007
Type: General Government Revenue Bonds Dated: November 2007
Final maturity: Year 2018 Principal payment date: April 1
Interest payment dates: April 1 and October 1 Interest rates: 4.0% to 5.0%
Amount outstanding at September 30th: $15,985,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to
Monroe County. The total principal and interest remaining to be paid is $17,900,050. For the fiscal
year, principal and interest paid was $3,639,300 and total pledged revenue was $17,172,360.
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: None
$19,500 540 Clean Water State Revolving Fund Construction Loan Agreement
Type: General Government Revenue Notes
Dated: April2010
D-26
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 13 - LONG-TERM DEBT - (Continued)
Final maturity: Year 2020
Principal payment date: March 15 and September 15
Interest payment dates: March 15 and September 15
Interest rate: 2.71 %
Amount outstanding at September 30th: $9,024,465
Reserve requirement: None
Revenue pledged: Non -Ad Valorem Revenues in the General Fund, the Fine and Forfeiture Fund,
and the Unincorporated Area Service District Funds. The total principal and interest remaining to be
paid is $11,592,948. For the fiscal year, principal and interest paid was $681,938 and total pledged
revenue was $25,076,206
Purpose: Refund temporary financing for wastewater capital improvements.
Call provisions: None
Clean Water State Revolving Fund Construction Loan Agreement
On May 28, 2013, the State awarded $40,000,000 for collection, transmission and treatment facilities
under the State Revolving Fund loan program. Subsequent to year end, the following two loan
amendments were done to increase the award to the totals noted below:
December 2013-Amendment 1465,000,000
March 2014 Amendment 2471,000,000
During the year ended September 30, 2013, loan draws of $5,434,652 were received and interest of
$26,689 capitalized resulting in an outstanding loan balance as of September 30, 2013 of $5,461,341.
Interest rate: 2.39% as of September 30, 2013
Final maturity and payment: Details to be determined upon completion of draw process
Reserve requirement: None
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax and Cudjoe Regional
Wastewater special assessments. For the fiscal year, there were no principal and interest payments
made as the loan was still in the draw process and total pledged revenue was $22,250,432
Purpose: Financing for wastewater capital improvements.
Call provisions: None
NOTE 14 - CONDUIT DEBT
IDA Health Care Facilities Revenue Bonds, Series 2003 - The Monroe County Industrial Development
Authority approved the issuance of IDA Health Care Facilities Revenue Bonds, Series 2003, not to
exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of the Middles Keys, Inc. to
provide for the refinancing of certain outstanding indebtedness of the corporation and for financing
certain capital improvements to the corporation's health care facilities. Ownership of the acquired
facilities is in the name of the private entity served by the bond issuance. Neither the County, the
Authority, the State, nor any political subdivision thereof is obligated in any manner for the repayment of
the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial
statements. Maturity of the Series 2003 Bonds is August 1, 2018.
D-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 14 — CONDUIT DEBT — (Continued)
City of South Miami Health Facilities Authority Hospital Revenue Bonds, Series 2007 - On April 18,
2007, the Board approved an interiocal agreement with the City of South Miami Health Facilities
Authority for the issuance of $800,000,000 of tax-free bonds for Mariner's Hospital (Baptist Health
South) for the purpose of financing capital improvements to health care facilities and refund outstanding
bonds. The facilities will be owned by the issuers of the bonds and the Board is not obligated in any
way for the repayment of the bonds. Monroe County was part of a group consisting of the State of
Florida and other units of local government that participated to establish the tax-free status of the
bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements.
Maturity of the Series 2007 Bonds is August 15, 2042.
NOTE 15 — RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in Note 1, current regulations of the U.S. Environmental Protection Agency (EPA) and the
Florida Department of Environmental Protection (FDEP) require municipal solid waste landfills to place
a final cover on closed landfill areas, and to maintain those areas for up to 30 years after closure. The
Board obtains updated and revised estimates of total future closure and post closure costs from its
engineers.
All amounts recognized are based upon what it would cost to perform closure and post closure
functions in current dollars. Actual costs may be different due to inflation, changes in technology, or
changes in laws and regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity used to
date. The landfill capacity of the Board's previously operated landfills, which include Cudjoe Key, Long
Key, and Key Largo, are 1.00% used and have no remaining landfill life. Closure of these landfills was
substantially completed during the year ended September 30, 1994. During the year, the County
requested and FDEP agreed to early release of all long term care requirements for the Key Largo and
Long Key landfills. The Board also has a landfill site at Cudjoe Key which has never been used and the
County does not presently intend to use.
Accordingly, no future closure cost is accruable except for post closure costs estimated to be incurred
in the coming year. At September 30, 2013, the estimated future cost for post closure maintenance was
$169,028.
The cumulative effect of updated and revised estimates of closure -related costs is recognized in the
period of the change to the extent it relates to current and past operations. The Florida Department of
Environmental Protection approved a post closure operating plan, which permits the Board to fund
closure, and post closure costs as an operating expense using annual appropriations. Since the current
portion of the post closure maintenance liability is expected to be insignificant and will be funded by the
County's operations budget, the entire post closure maintenance liability is classed as long-term.
The landfill is required by state and federal laws and regulations to make annual contributions to a cash
escrow account to meet financial assurance requirements. Due to the early release of the financial
assurance for the Key Largo and Long Key landfills and the increase in estimate for the Cudjoe Key
Landfill, $230,000 was removed from the escrow account. Investment earnings of $293 were earned
and added to the escrow account during the year. In accordance with laws and regulations, the landfill
had cash and investments of $1,701,521 held for these purposes at September 30, 2013. In the event
closure escrows and interest earnings prove inadequate due to inflation, changes in technology or
additional post closure care requirements, these costs may need to be covered by charges to service
users.
D-28
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 16 - INTERFUND BALANCES
Interfund balances at September 30, 2013 are as follows:
Due to General Fund from:
Nonmajor Governmental Funds
$ 1,910,054
Internal Service Funds
172
Total
1,910,226
Due to Governmental Grants Fund from:
General Fund
323,505
Road and Bridge Fund
870,942
Nonmajor Governmental Funds
36,582
Total
1,231,029
Due to Cudjoe Regional Wastewater Fund from:
Nonmajor Governmental Funds
54,000
Due to Nonmajor Governmental Funds from:
Governmental Grants Fund
18,587
Big Coppitt Wastewater Project Fund
54,087
Nonmajor Governmental Funds
224,946
Total
297,620
Due to Marathon Airport Fund from:
Key West Airport Fund
1,145
Total Interfund Balances $3,494,020
During the course of operations, transactions occur which result in amounts owed to a particular fund
by another fund, other than for goods provided or services rendered. These receivables and payables
are due within a year and are classified as "Due from other funds/Due to other funds" on the
governmental funds balance sheet or proprietary fund statement of net position.
NOTE 17 - INTERFUND TRANSFERS
Interfund transfers at September 30, 2013 are as follows:
Transfers to General Fund from:
Road & Bridge Fund
$ 500,111
One Cent Infrastructure Surtax Fund
262,192
Municipal Svc District Waste Fund
215,407
Card Sound Road Fund
195,499
Internal Service Funds
716,742
Nonmajor Governmental Funds
3,005,035
Total
4,894,986
Transfers to Road & Bridge Fund from:
Nonmajor Governmental Fund
30,000
Transfers to Governmental Grants Funds from:
General Fund
319,522
Road & Bridge Fund
856,758
Nonmajor Governmental Funds
36,439
Total
1,212,719
D-29
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 17 - INTERFUND TRANSFERS — (Continued)
Transfers to One Cent Infrastructure Surtax Fund from:
Nonmajor Governmental Funds 21,132
Transfers to Cudjoe Regional Wastewater Fund from:
One Cent Infrastructure Surtax Fund 19,404,000
Transfers to Debt Service Fund from
One Cent Infrastructure Surtax Fund
5,248,371
Big Coppitt Wastewater Project Fund
1,022,969
6,271,340
Transfers to Nonmajor Governmental Funds from:
Governmental Grants Fund
155,934
One Cent Infrastructure Surtax Fund
3,900,000
Total
4,055,934
Transfers to Marathon Airport Fund from:
Key West Airport Fund
50,888
Total Interfund Transfers
$35,940,999
The One Cent Infrastructure Surtax Fund, a major fund, interfund transfers out totaling $5,248,371 are
related to the funding of debt service and interfund transfers out totaling $23,304,000 are for the partial
funding of the Duck Key Wastewater Project, a nonmajor fund, and Cudjoe Regional Wastewater
Project, a major fund. The $30,000 and $21,132 transferred from Nonmajor Governmental funds,
specifically the Impact Fees Roadways fund and the Court Facility Fees fund are for funding the Key
Deer Boulevard Roadway Improvements and the Marathon Courthouse Project. The Big Coppitt
Wastewater Project fund, a major fund, was for debt service. Transfers to the Governmental Grants
Fund of $1,212,719 represent the match requirements of various grants and the transfer from the
Governmental Grants Fund of $155,934 represents reimbursement for grant eligible costs incurred by a
Nonmajor Governmental fund. The Key West Airport fund transfers out of $50,000 to the Marathon
Airport fund provides for runway painting. The remaining transfers in and out are related to supporting
operations.
NOTE 18 — GOVERNMENTAL FUND BALANCE CLASSIFICATIONS
Fund Balances are presented in the following categories; nonspendable, restricted, committed,
assigned and unassigned (see Note 1 for a description of these categories). A detailed schedule of
governmental fund balances at September 30, 2013 is on the following page:
D-30
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 18 — GOVERNMENTAL FUND BALANCE CLASSIFICATIONS - (Continued)
Fine &
General Forfeiture
Road &
Bridge
Governmental
Grants
Fund Balances:
Nonspendable:
Inventory
$ 5,450 $ - $ - $ -
Mortgage Loans
- - - -
Total Nonspendable
5,450 - - -
Restricted for:
Law Enforcement
- 18,209,080 - -
Fire & Ambulance
- - - -
Public Safety
- - - -
Physical Environment
- - - -
Transportation
- - 10,131,410 -
Housing Programs
- - - -
Tourist Development
- - - -
Human Services
- - - -
Libraries
- - - -
Library Donations
102,461 - - -
Cultural & Recreation
- - - -
Court Programs
- - - -
Comprehensive Planning
- - - -
Federal & State Grants
- - - 2,388,460
Wastewater Projects
- - - -
Other Purposes
- - - -
Debt Service
- - - -
Capital Projects
- - - -
Total Restricted
102,461 18,209,080 10,131,410 2,388,460
Committed to:
Physical Environment
- - - -
Wastewater Projects
- - - -
Beach Renourishment
- - - -
Total Committed
- - - -
Assigned to. -
Other Purposes
14,968 - - -
Fire & Ambulance
- - - -
Subsequent Year's Expenditures
14,029,820 - - -
Total Assigned
14,044,788 - - -
Unassigned:
21,494,627 - - -
Total Fund Balances
$35,647,326 $18,209,080 $10,131,410 $2,388,460
D-31
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 18 — GOVERNMENTAL FUND BALANCE CLASSIFICATIONS - (Continued)
Big
Cudjoe
Nonmajor
Total
One Cent
Coppitt
Regional
Govern-
Govern-
Infrastruc-
Wastewater
Wastewater
All Debt
mental
mental
ture Surtax
Project
Project
Service
Funds
Funds
$ -
$ -
$ -
$ -
$ -
$ 5,450
-
-
-
-
-
5,450
-
-
-
-
2,606,463
20,815,543
-
-
-
-
1,247,567
1,247,567
-
-
-
-
2,798,892
2,798,892
-
-
-
-
2,919,332
2,919,332
-
-
-
-
5,314,784
15,446,194
-
-
-
-
1,802,947
1,802,947
-
-
-
-
21,105,367
21,105,367
-
-
-
-
1,321,192
1,321,192
-
-
-
-
919,787
919,787
-
-
-
-
364,257
466,718
-
-
-
-
1,358,280
1,358,280
-
-
-
-
3,796,619
3,796,619
-
-
-
-
3,732,645
3,732,645
-
-
4,584,323
-
-
6,972,783
-
3,081,404
7,363,125
-
3,093,514
13,538,043
-
-
-
-
400,462
400,462
-
-
-
2,626,132
-
2,626,132
11,194,376
-
-
-
4,855,673
16,050,049
11,194,376
3,081,404
11,947,448
2,626,132
57,637,781
117,318,552
-
-
-
-
1,434,048
1,434,048
-
-
-
-
170,332
170,332
-
-
-
-
266,242
266,242
-
-
-
1,870,622
1,870,622
-
-
-
-
-
14,968
-
-
-
-
5,592,775
5,592,775
14,029,820
5,592,775 19,637,563
- - - - - 21,494,627
$11,194,376 $3,081,404 $11,947,448 $2,626,132 $65,101,178 $160,326,814
D-32
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 19 - RISK MANAGEMENT
The Board is exposed to various risks of loss related to tort; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years
ended 1976, 1984 and 1988, the Board established the Worker's Compensation, Group Insurance, and
Risk Management Funds, respectively, as internal service funds to account for and finance its
uninsured risks of loss.
Under these programs, the Worker's Compensation has self insured coverage up to the first $500,000
per claim for regular employees. Workers' Compensation claims in excess of the self insured coverage
of $500,000 are covered by an excess insurance policy. The Group Insurance Fund provides self
insured excess claims. Risk Management has a $5,000,000 excess insurance policy for general
liability claims with a $200,000 self -insured retention, and building property damage is covered for
the actual value of the building with a deductible of $50,000. Deductibles for windstorm and flood vary
by location. The Board purchases commercial insurance for claims in excess of coverage provided by
the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in
any of the past three years.
All funds of the Board participate in the programs and make payments to the Worker's Compensation,
Group Insurance and Risk Management Funds based on management's estimates of the amounts
needed to pay prior and current year claims. The claims liabilities reported are based on the
requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a
liability for claims be reported if information prior to the issuance of the financial statements indicates
that it is probable that a liability has been incurred at the date of the financial statements and the
amount of the loss can be reasonably estimated.
Changes in the claims liability amounts in fiscal years 2013 and 2012 were:
Unpaid claims at Sept
Incurred claims
(including IBNRs)
Claim payments
Worker's
Comp.
30, 2011 $ 1,712,607
Group Risk
Insurance Mgmt
Total
$ 4,581,542 $ 112,593 $ 6,406,742
2,017,917 10,370,993 269,162 12,658,072
(1,918,485) (13,935,702) (208,785) (16,062,972)
Unpaid claims at Sept. 30, 2012
1,812,039
1,016,833
172,970
3,001,842
Incurred claims
(including IBNRs)
1,579,348
12,632,655
208,818
14,420,821
Claim payments
(2,321,486)
(12,683,924)
(147,878)
(15,153,288)
Unpaid claims at Sept. 30, 2013
$ 1,069,901
$ 965,564
$ 233,910
$ 2,269,375
D-33
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 20 — LITIGATION AND CLAIMS
The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial
amounts are claimed. The Board vigorously defends itself with respect to these matters. The Board's
practice is to provide for these claims when a loss is probable and a loss becomes fixed or
determinable in amount.
As a result of administrative proceedings, a settlement agreement of $500,000 was reached
subsequent to year end over utility connection fees to be paid by the Board. Since this One Cent
Infrastructure Surtax Fund expenditure will not require the use of current expendable financial
resources, it has not been recorded as of September 30, 2013.
As a result of regulations adopted to protect the environment and manage growth, the Board is involved
in a handful of law suits. Most claims have been defeated to date, but two merit mention. In both of
these cases, the County and State of Florida are co-defendants and any amounts awarded are
expected to be apportioned between the parties.
In one regulatory takings claim, the trial court found against the County and the State of Florida
on the issue of liability in a bifurcated bench trial. In that trial, the Court placed a preliminary
value on the claim of $175,000. While a final determination of value has yet to be determined in
a jury trial, it is not expected to exceed $500,000 inclusive of interest, costs and attorney's fees.
After that jury trial, the County will have its first opportunity to appeal the order finding liability.
Due to errors in the trial court's liability order, this claim should be classified as a reasonably
possible loss at most. Once the litigation and appeals are completed, the value of this claim
should range between zero and $500,000.
In the second regulatory takings claim, the liability has been judicially determined against the
County and State of Florida. Although the jury in a prior trial valued the property at $3 million,
that award was vacated. Due to development approvals that have been granted during the
intervening period since that prior valuation trial and determination of liability, there is a
reasonable expectation that a future jury's valuation of the property would fall below the
previous award. However, given the unusual circumstances involved, an estimate of the
amount or range of potential losses cannot be determined.
In the opinion of the Board, it is reasonably possible that there are other open suits and claims that
could result in judgments or settlements, which, in aggregate, would have a material adverse effect on
the Board's financial condition. Based on the uncertainty at this stage of the proceedings, an estimate
of the amount or a range of potential losses cannot be determined.
NOTE 21 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The Board participates in a number of federal and state grant programs that are
governed by various rules and regulations of the grantor agencies. Amounts received or receivable
from grant agencies are subject to financial and compliance audits by the grantors or their
representatives. Any disallowed claims, including amounts already collected, may constitute a liability
of the applicable funds. The amount, if any, which may be disallowed by the grantor, cannot be
determined at this time, although the Board expects such amounts, if any, to be immaterial.
D-34
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 21 - COMMITMENTS AND CONTINGENCIES — (Continued)
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed
construction funds in excess of the interest costs are required to be rebated to the federal government.
As of September 30, 2013, the Board has estimated its arbitrage rebate liability to be $6,053 for its
business -type activities.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees
may be refunded within one year following the end of the sixth year from the date on which the impact
fee was paid or within three months of the non -commencement of construction.
NOTE 22 — CHANGE IN ACCOUNTING PRINCIPLES
The Board implemented the provisions of GASB Statement No. 61, The Financial Reporting Entity:
Omnibus, an amendment of GASB Statements No. 14 and No. 34 effective October 1, 2012.
Implementation of this statement changes the presentation of the Monroe County Land Authority from a
blended component unit of the Board and County to that of a discretely -presented component unit.
Due to the changes in presentation requiring removal of the Monroe County Land Authority as a major
fund from the Board statements, the beginning governmental fund balances have been restated as
follows:
Beginning fund balance $189,427,025
Removal of MCLA ( 22,791,075)
Beginning fund balance,
As restated $166,635,950
The Board implemented GASB Statement 63, Financial Reporting of Deferred Outflows of Resources,
Deferred Inflows of Resources, and Net Position effective October 1, 2012. The Board's
implementation required the Balance Sheet to present deferred outflows and inflows of resources in
separate sections following total assets and total liabilities sections, respectively. In the case of the
Board, the implementation of this standard was isolated to reclassification of unearned revenue which
represents grant funds received in advance of expenditures and unavailable revenue from charges for
services.
NOTE 23 — PRIOR PERIOD ADJUSTMENTS
During the year ended September 30, 2013, errors were found in the previous reporting of both
revenues and expenditures for the wastewater projects and receivables cut-off. Staff analyzed each of
the wastewater projects, Stock Island, Big Coppitt, Duck Key and Cudjoe, from their inception. The
years requiring adjustment range from 2005 through 2012. Generally accepted accounting principles
require that assessment revenues and the associated interest and collection fees, be treated as
unearned until the project is substantially complete and available to the property owners. Additionally,
agreements were made to advance funds to FKAA to cover construction costs. The advance payments
made during the project periods were reported as expenditures at the time they were advanced rather
than when the money was actually spent as required by accounting standards. These reporting issues
DD&
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 23 — PRIOR PERIOD ADJUSTMENTS (Continued):
were corrected in the year ended September 30, 2013 and resulted in the following restatements of the
beginning fund balances:
Cudjoe Regional Wastewater Fund (Major): $818,331 of advance payments made on
construction projects were previously treated as expenses/expenditures and $2,252,238 of
collections were previously recognized as revenue prior to the project being completed. This
adjustment has a ($1,433,907) effect on fund balance at October 1, 2012,
Big Coppitt Wastewater Fund (Major): Net assessment receivables of $73,207 were not
previously recorded. This adjustment has a $73,207 effect on fund balance at October 1, 2012.
Duck Key Wastewater Fund (Nonmajor): $839,097 of advance payments made on construction
projects were previously treated as expenses/expenditures and $1,200,417 of collections were
previously recognized as revenue prior to the project being completed. This adjustment has a
($361,320) effect on fund balance at October 1, 2012.
The following is a summary of the restatements on the net position for the governmental activities and
fund balance:
Balance as of October 1
Cudjoe Regional Wastewater Fund
Big Coppitt Wastewater Fund
Duck Key Wastewater Fund
Balance as of October 1, Restated
Fund Balance
$ 166,635,950
(1,433,907)
73,207
(361,320)
$ 164,913,930
The Key West Airport Fund has been collecting passenger facility charges for years and recording them
on the cash basis rather than the accrual basis required by proprietary fund reporting. This error was
discovered during the year ended September 30, 2013 and the fund financial statements were restated
to record the appropriate receivables of $209,479 as of September 30, 2012.
The following is a summary of the restatements on the net position for the Key West Airport, a
proprietary fund:
Net Position
for the
Proprietary
Funds
Balance as of October 1 $ 106,196,793
Key West Airport 209,479
Balance as of October 1, Restated $ 106,406,272
The effect on these adjustments on the immediately preceding period has not been assessed.
D-36
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2013
NOTE 24 — SUBSEQUENT EVENTS
Management has evaluated subsequent events through June 30, 2014, in connection with the
preparation of these financial statements, which is the date the financial statements were available to
be issued.
D-37
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$15,000,000
$15,000,000
$17,172,360
$ 2,172,360
Investment Income
100,000
100,000
38,775
(61,225)
Miscellaneous
-
-
65,843
65,843
Total Revenues
15,100,000
15,100,000
17,276,978
2,176,978
EXPENDITURES:
Current:
Capital Outlay:
General Government
1,490,000
1,511,132
883,405 627,727
Public Safety
Public Safety Capital Projects
2,589,283
2,589,283
30,580 2,558,703
Med Exam Environmental Mitigtn
5,500
5,500
5,500 -
Total Public Safety
2,594,783
2,594,783
36,080 2,558,703
Physical Environment 1,133,025 1,183,025 727,753 455,272
Transportation: Const. Mgmt 635,409 635,409 513,762 121,647
Culture and Recreation - 15,500 - 15,500
Total Capital Outlay Expenditures 5,853,217 5,939,849 2,161,000 3,778,849
Excess/Deficiency of Revenues
Over/(Under) Expenditures 9,246,783 9,160,151 15,115,978 5,955,827
Other Financing Sources/(Uses):
Reserve for Contingencies
(526,200)
(384,517) -
384,517
Reserve for Cash Balance
(2,500,000)
(2,500,000)
2,500,000
Transfers from Other Funds
2,011,017
2,032,149 21,132
(2,011,017)
Transfers to Other Funds
(29,929,349)
(30,005,532) (28,814,563)
1,190,969
Total Other Financing Sources/(Uses) (30,944,532) (30,857,900) (28,793,431) 2,064,469
Net Change in Fund Balances (21,697,749) (21,697,749) (13,677,453) 8,020,296
Fund Balances, October 1 21,697,749 21,697,749 24,871,829 3,174,080
Fund Balances, September 30 $ - $ - $11,194,376 $ 11,194,376
E-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
BIG COPPITT WASTEWATER CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Capital Outlay:
Physical Environment Projects
Big Coppitt Wastewater Project
Big Coppitt Refunds
Big Coppitt Special Assessment
Total Physical Environment
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Transfers from Other Funds
Transfers to Other Funds
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances, October 1
Prior Period Adjustment
Fund Balances, October 1, as restated
Fund Balances, September 30
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 3,005,663 $ 550,000 $ 337,694 $ (212,306)
- 10,000 132,396 122,396
- - 39,902 39,902
3,005,663 560,000 509,992 (50,008)
- 150,000
12,849 137,151
5,000 5,000
- 5,000
3,000,663 1,977,694
18,024 1,959,670
3,005,663 2,132,694
30,873 2,101,821
- (1,572,694) 479,119 2,051,813
- 2,445,663 - (2,445,663)
150,000 150,000 - (150,000)
(150,000) (1,022,969) (1,022,969) -
1,572,694 (1,022,969) (2,595,663)
(543,850) (543,850)
- - 3,552,047
3,552,047
- - 73,207
73,207
- - 3,625,254
3,625,254
$ 3,081,404 $ 3,081,404
E-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
CUDJOE REGIONAL WASTEWATER CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Intergovernmental
Investment Income
Total Revenues
EXPENDITURES:
Current:
Capital Outlay:
Physical Environment Projects
Cudjoe Regional Wastewater Project
County Funding
Grant Funding
Loan Funding
Special Assessment Refunds
Special Assessments
Total Physical Environment
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Debt Proceeds
Transfers from Other Funds
Transfers from Consititutional Officers
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ - $ 2,000,000 $ - $ (2,000,000)
- 30,000,000 4,584,323 (25,415,677)
- - 23,612 23,612
- 32,000,000 4,607,935 (27,392,065)
19,404,000 19,404,000
3,143,875
16,260,125
- 30,000,000
8,088,339
21,911,661
- 40,000,000
7,886,503
32,113,497
- 25,000
-
25,000
- 1,975,000
177,958
1,797,042
19,404,000 91,404,000
19,296,675
72,107,325
(19,404,000) (59,404,000) (14,688,740) 44,715,260
- 40,000,000
19,404, 000 19,404, 000
5,461,341
19,404,000
926
(34,538,659)
926
Total Other Financing Sources/(Uses) 19,404,000 59,404,000 24,866,267 (34,537,733)
Net Change in Fund Balances
Fund Balances, October 1
Prior Period Adjustment
Fund Balances, October 1, as restated
Fund Balances, September 30
- - 10,177,527 10,177,527
- - 3,203,828 3,203,828
- (1,433,907) (1,433,907)
- 1,769,921 1,769,921
$11,947,448 $11,947,448
E-3
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ALL DEBT SERVICE FUNDS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
EXPENDITURES:
Current:
Debt Service:
2003 Revenue Bonds:
Principal
Interest
Total 2003 Revenue Bonds
2007 Revenue Bonds
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 9,000 $ 9,000 $ 9,880 $ 880
1,531,337
1,531,337
1,505,000
26,337
356,203
356,203
356,202
1
1,887,540
1,887,540
1,861,202
26,338
Principal
2,932,245
2,932,245
2,875,000 57,245
Interest
764,300
764,300
764,300 -
Other Debt Service Costs
5,255
5,255
255 5,000
Total Guaranteed Entitlement Ln
3,701,800
3,701,800
3,639,555 62,245
Clean Water SRF Loan
Principal 428,705 428,705 428,643 62
Interest 253,295 253,295 253,295 -
Total Guaranteed Entitlement Ln 682,000 682,000 681,938 62
Total Expenditures 6,271,340 6,271,340 6,182,695 88,645
Excess/Deficiency of Revenues
Over/(Under) Expenditures (6,262,340) (6,262,340) (6,172,815) 89,525
Other Financing Sources/(Uses):
Reserve for Contingencies (500,000) (500,000) - 500,000
Reserve for Cash Balance (1,347,633) (1,347,633) - 1,347,633
Transfers from Other Funds 6,271,340 6,271,340 6,271,340 -
Total Other Financing Sources/(Uses) 4,423,707 4,423,707 6,271,340 1,847,633
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,838,633)
1,838,633
(1,838,633)
1,838,633
98,525
2,527,607
1,937,158
688,974
- $ 2,626,132 $ 2,626,132
E-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Total Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows of
Resources and Fund Balances
SPECIAL
Tourist
Tourist
Affordable Development
Development Tourist
Housing All Districts
Admin & Promo Development
Programs Two Cent
Two Cent District #One
$ 95,100 $ 1,065,545 $ 1,704,663 $ 1,117,094
284,961 3,188,922 5,107,874 3,337,563
- - 663 -
- 1,691 36,318 40,871
611,009 1,266,130 1,066,140
723 8,089 12,957 8,466
$ 380,784 $ 4,875,256 $ 8,128,605 $ 5,570,134
$ - $ 353;859 $ 391,011 $ 194,068
- 1,698
543
5,556
- 36,318
45,137
-
- -
-
247,689
- 4,418
8,843
183
- 396,293
445,534
447,496
380,784 4,478,963 7,683,071 4,856,396
- - - 266,242
380.784 4,478,963 7,683,071 5,122,638
$ 380,784 $ 4,875,256 $ 8,128,605 $ 5,570.134
F-1
REVENUE FUNDS
Tourist
Tourist
Tourist
Tourist
Impact Fees,
Development
Development
Development
Development
Impact Fees, Parks and
District #Two
District #Three
District #Four
District #Five
Roadways Recreation
$ 61,575 $
335,272 $
323,950 $
184,586 $
1,369,607 $
120,783
179,861
1,004,442
969,682
545,412
4,101,637
361,921
-
-
4,266
-
-
-
97,800
280,155
216,397
216,647
-
-
456
2,548
2,460
1,383
10,404
918
$ 339,692 $
1,622,417 $
1,516,755 $
948,028 $
5,481,648 $
483,622
$ 13,824 $
68,487 $
133,654 $
71,891 $ 165,732 $ 39,744
1,843
136
136
4,139 1,132 -
-
1,691
-
- - -
-
26,180
17,832
- - -
16
48
37
41 - -
15,683
96,542
151,659
76,071 166,864 39,744
324,009
1,525.875
1,365,096
871,957
5,314,784
443,878
324,009
1,525,875
1,365,096
871,957
5,314,784
443,878
$ 339,692 $ 1,622,417 $ 1,516,755 $ 948,028 $ 5,481,648 $ 483,622
(Continued)
F-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows of
Resources and Fund Balances
SPECIAL
Impact Fees, Impact Fees, Impact Fees, Impact Fees,
Libraries Solid Waste Police Facilities Fire & EMS
$ 255,853 $
13,638
$ 29,812 $
7,181
766,371
40,836
89,292
21,544
37,419
-
-
-
1,944
104
227
55
$ 1,061,587 $
54,578
$ 119,331 $
28,780
141,800 - - -
141,800 - - -
919,787
54,578
119,331
28,780
919,787
54,578
119,331
28,780
$ 1,061,587 $ 54,578 $ 119,331 $ 28,780
F-3
REVENUE FUNDS
Fire & Amb
Upper Keys
Unincorp.
Unincorp.
Impact Fees, District #1,
Health Care
Area Service
Area Service
Fair Share Lower and
Special
District,
Dist., Planning Municipal
Housing Middle Keys
Taxing District
Parks & Rec.
Bldg. & Zoning Policing
$ 105,313 $
1,638,111 $
295,708 $
257,703 $
1,740,314
$ 353,029
315,564
4,171,766
885,129
732,122
4,782,384
1,056,079
-
275,505
-
860
9,939
-
-
-
-
-
-
141,800
-
7,117
-
-
410,510
-
173,364
-
355
32,008
305,260
802
10,582
2,245
1,857
12,131
2,679
$ 421,679 $
6,276,445 $
1,183,082 $
992,897 $
6,987,286
$ 1,858,847
$ - $ 123,112 $ 8,370 $ 40,015 $ 66,819 $ -
389,861 593 26,076 243,325 -
- - - 58,631 -
1,116 - 8,752 3,545 -
- - 14,983 -
- - - 3,652 - -
- 514,089 8,963 78,495 387,303 -
169,581 - - - -
169,581 - - - -
421,679 - 1,174,119 914,402 6,599,983 1,858,847
5,592,775 - - - -
421,679 5,592,775 1,174,119 914,402 6,599,983 1,858,847
$ 421,679 $ 6,276,445 $ 1,183,082 $ 992,897 $ 6,987,286 $ 1,858,847
(Continued)
F-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows of
Resources and Fund Balances
911 Duck Key
Enhancement Security
Fees District
SPECIAL
Local
Housing Boating
Assistance Improvement
$ 147 $ 96,442 $
263,442
$ 637,277
- 288,975
788,824
1,909,294
- -
-
18,587
35,929 -
-
-
- 465
-
42,442
- -
8,741,776
-
- -
(8,741,776)
-
- 733
2,001
4,843
$ 36,076 $ 386,615 $
1,054,267
$ 2,612,443
$ - $ 5,033 $ 53,783 $ 126,978
11,688
36,076 - - -
36,076 5,033 53,783 138,666
- 381,582 1,000,484 2,473,777
- 381,582 1,000,484 2,473,777
$ 36,076 $ 386,615 $ 1,054,267 $ 2.612,443
F-5
REVENUE FUNDS
Miscellaneous
Law
Court
Drug
Marathon
Special
Environmental
Enforcement
Facility
Abuse
Municipal
Revenue
Restoration
Trust
Fees
Trust
Service
$ 626,264
$ 360,509
$ 144,795 $
540,528 $
39,806
$ 488
1,875,810
1,074,666
433,857
1,614,398
114,311
1,461
46,627
-
48,532
39,952
3,217
-
4,829
2,726
1,101
4,095
290
4
$ 2,553,530
$ 1,437,901
$ 628,285 $
2,198,973 $
157,624
$ 1,953
$ 33,757 $ 372 $ - $ 65,201 $ 7,872 $ -
- 3,437 - 3,225 2,679 -
26,105 - - - - -
16 44 - - - -
25,967 - - - - -
85,845 3,853 - 68,426 10,551
30,271 - - - - -
30,271 - - - - -
2,437,414 - 628,285 2,130,547 147,073 1,953
- 1,434, 048 - - - -
2,437,414 1,434,048 628,285 2,130,547 147,073 1,953
$ 2,553,530 $ 1,437,901 $ 628,285 $ 2,198,973 $ 157,624 $ 1,953
(Continued)
F-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred inflows of
Resources and Fund Balances
SPECIAL
Bay Point Big Coppitt Key Largo
Wastewater Wastewater Wastewater Stock Island
MSTU MSTU MSTU Wastewater
$ 13,113 $
437 $
2,200
$ 149,702
39,144
1,307
6,581
448,267
-
-
-
339,426
-
-
-
464
99
3
17
1,137
$ 52,356 $
1,747 $
8,798
$ 938,996
$ - $ - $ - $ 1,763
324 - 107 363
324 - 107 2,126
338,565
338,565
- - - 598,305
52,032 1,747 8,691 -
52,032 1,747 8,691 598,305
$ 52,356 $ 1,747 $ 8,798 $ 938,996
F-7
REVENUE FUNDS
Cudjoe-
Long Key,
Sugarloaf
Conch Key
Layton
Duck Key
Building
MSTU
MSTU
MSTU
MSTU
Fund
$ 4,685
$ 264
$ 4,845
$ 17,586 $
369,128
14,205
787
14,529
52,712
897,843
4
36
2
25
133
2,277
$ 18,930
$ 1,053
$ 19,399
$ 70,432 $
1,269,248
$ 1,758 $ - $ - $ - $ 4,700
87 107 - 104,642
- 636
- - - - 8,110
1,758 87 107 - 118,088
- - - - 1,151,160
17,172 966 19,292 70,432 -
17,172 966 19,292 70,432 1,151,160
$ 18,930 $ 1,053 $ 19,399 $ 70,432 $ 1,269,248
(Continued)
F-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Assessments Receivable
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Advances
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Total Liabilities
Deferred Inflows of Resources:
Advances from Other Governments
Unavailable Revenues
Deferred Inflows of Resources
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows of
Resources and Fund Balances
CAPITAL
Total Nonmajor Clerk's Infrastructure
Special Rev Revenue Revenue Bonds
Funds Note Series 2003
$ 14,346,495 $
25,446 $ 711,621
41,520,333
76,240 -
286,967
- -
339,426
- -
243,533
- -
490, 975
- -
4,446,969
- -
8,741,776
- -
(8,741,776)
- -
105,381
193 -
$ 61,780,079 $
101,879 $ 711,621
$ 1,971,803 $
790,009 - 11
309,682 - -
317,498 - -
75,629 - -
14,983 - -
11,762 - -
3,491,366 - 1.1
30,271 - -
508,146 - -
538,417 - -
50,286,899 101,879 711,610
1,870,622 - -
5,592,775 - -
57,750,296 101,879 711,610
$ 61,780,079 $ 101,879 $ 711,621
F-9
PROJECT FUNDS
Total
Infrastructure Duck Key Nonmajor
Revenue Bonds Wastewater Governmental
Series 2007 Project Funds
$ 349,904 $
581,786
$ 16, 015, 252
6,081,687
1,742,195
49,420,455
-
-
286,967
-
935,490
1,274,916
-
54,087
297,620
-
-
490,975
-
463
4,447,432
-
-
8,741,776
-
-
(8,741,776)
-
157,497
157,497
12,300
4,419
122,293
$ 6,443,891 $
3,475,937
$ 72,513,407
$ 204,284 $
2,748 $
2,178,835
334,020
-
334,020
1,503
215
791,738
1,861,900
54,000
2,225,582
-
-
317,498
-
-
75,629
-
-
14,983
-
-
11,762
2,401,707
56,963
5,950,047
- - 30,271
923,765 1,431,911
923,765 1,462,182
4,042,184 2,495,209 57,637,781
- - 1,870,622
5,592,775
4,042,184 2,495,209 65,101,178
$ 6,443,891 $ 3,475,937 $ 72,513,407
F-10
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
SPECIAL
Tourist
Tourist
Affordable
Development
Development
Tourist
Housing
All Districts
Admin & Promo
Development
Programs
Two Cent
Two Cent
District #One
Revenues:
Taxes
$ -
$ 4,425,522
$ 9,170,553
$ 7,875,064
Licenses and Permits
-
-
-
-
Intergovernmental
-
-
-
-
Charges for Services
-
-
-
-
Fines and Forfeitures
-
-
-
-
Investment Income
1,039
12,361
22,965
16,203
Miscellaneous
-
-
98
-
Total Revenues
1,039
4,437,883
9,193,616
7,891,267
Expenditures:
Current:
General Government
-
-
-
-
Public Safety
-
-
-
-
Physical Environment
-
-
-
-
Transportation
-
-
-
-
Economic Environment
-
3,762,534
8,499,148
8,129,951
Human Services
-
-
-
-
Culture and Recreation
-
-
-
-
Court Related
-
-
-
-
Capital Projects
-
-
-
-
Total Expenditures
-
3,762,534
8,499,148
8,129,951
Excess/Deficiency of Revenues
Over/(Under) Expenditures
1,039
675,349
694,468
(238,684)
Other Financing Sources/(Uses):
Transfers from Other Funds
-
-
-
-
Transfers to Other Funds
-
(65,353)
(62,133)
(108,534)
Debt Proceeds
-
-
-
-
Transfers from Constitutional Officers
-
78,649
162,976
140,735
Total Other Financing Sources/(Uses)
-
13,296
100,843
32,201
Net Change in Fund Balances
1,039
688,645
795,311
(206,483)
Fund Balances -October 1
379,745
3,790,318
6,887,760
5,329,121
Prior Period Adjustment
-
-
-
-
Fund Balances -October 1, Restated
379,745
3,790,318
6,887,760
5,329,121
Fund Balances -September 30 $ 380,784 $ 4,478,963 $ 7,683,071 $ 5,122,638
REVENUE FUNDS
Tourist
Development
District #Two
Tourist
Development
District #Three
Tourist
Development
District #Four
Tourist
Development
District #Five
Impact Fees,
Roadways
Impact Fees,
Parks and
Recreation
$ 670,103
$ 1,917,734
$ 1,528,900
$ 1,604,275 $
-
$ -
-
-
-
-
72,354
26,180
1,000
4,776
3,978
2,503
15,176
1,308
671,103
1,922,510
1,532,878
1,606,778
87,530
27,488
- - - - 441,585 -
658,840 1,907,187 1,144,44.9 1,797,462 - -
56,874
658,840 1,907,187 1,144,449 1,797,462 441,585 56,874
12,263 15,323 388,429 (190,684) (354,055) (29,386)
(27,202)
(16,146)
(14,779)
(53,384)
(30,000)
-
11,732
33,753
26,916
28,489
-
-
(15,470)
17,607
12,137
(24,895)
(30,000)
-
(3,207)
32,930
400,566
(215,579)
(384,055)
(29,386)
327,216
1,492,945
964,530
1,087,536
5,698,839
473,264
327,216
1,492,945
964,530
1,087,536
5,698,839
473,264
$ 324,009 $
1,525,875 $
1,365,096 $
871,957 $
5,314,784 $
443,878
(Continued)
F-12
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Debt Proceeds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances -October 1
Prior Period Adjustment
Fund Balances -October 1, Restated
Fund Balances -September 30
SPECIAL
Impact Fees, Impact Fees, Impact Fees, Impact Fees,
Libraries Solid Waste Police Facilities Fire & EMS
67,973
2,664
5,814
150
12,511
311
8,740
65
70,637
5,964
12,822
8,805
70,637 5,964 12,822 8,805
70,637 5,964 12,822 8,805
849,150 48,614 106,509 19,975
849,150 48,614 106,509 19,975
$ 919,787 $ 54,578 $ 119,331 $ 28,780
F-13
REVENUE FUNDS
Impact Fees,
Fair Share
Housing
Fire & Amb
District #1,
Lower and
Middle Keys
Upper Keys
Health Care
Special
Taxing District
Unincorp.
Area Service
District,
Parks & Rec.
Unincorp.
Area Service
Dist., Planning
Bldg. & Zoning
Municipal
Policing
$ -
$ 10,546,893
$ -
$ 1,406,650
$ 1,188,205 $
3,919,735
6,098
-
-
-
-
-
-
124,391
-
6,984
5,143,640
-
-
554,200
-
33,896
659,752
3,185,397
-
-
-
-
429,645
-
1,145
28,033
3,292
4,105
22,500
7,442
-
1,067
-
114,754
961
-
7,243
11,254,584
3,292
1,566,389
7,444,703
7,112,574
502,387 - - 2,642,567 187,603
- 8,844,055 - - 2,294,326 7,015,693
- - - 441,136 -
- - 74,153 - - -
- 1,493,489 - -
9,346,442 74,153 1,493,489 5,378,029 7,203,296
7,243 1,908,142 (70,861) 72,900 2,066,674 (90,722)
- 155,934
-
-
-
-
- (1,071,005)
(19,137)
(280,733)
(1,287,769)
(9,194)
- 168,843
-
-
31,489
304,340
- (746,228)
(19,137)
(280,733)
(1,256,280)
295,146
7,243 1,161,914
(89,998)
(207,833)
810,394
204,424
414,436 4,430,861
1,264,117
1,122,235
5,789,589
1,654,423
414,436 4,430,861
1,264,117
1,122,235
5,789,589
1,654,423
$ 421,679 $ 5,592,775 $ 1,174,119 $ 914,402 $ 6,599,983 $ 1,858,847
(Continued)
F-14
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Debt Proceeds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances -October 1
Prior Period Adjustment
Fund Balances -October 1, Restated
Fund Balances -September 30
SPECIAL
911
Duck Key
Local
Enhancement
Security
Housing
Boating
Fees
District
Assistance
Improvement
-
75,726
-
-
-
-
379,843
-
492,390
-
-
682,219
-
1,145
2,556
6,745
-
-
140,083
1,301
492,390
76,871
522,482
690,265
-
2
-
-
492,390
95,994
-
-
-
-
579,320
-
-
85,768
-
492,390
95,996
85,768
579,320
(19,125) 436,714 110,945
- 463 - -
- 463 - -
- (18,662)
436,714
110,945
- 400,244
563,770
2,362,832
- 400,244
563,770
2,362,832
$ - $ 381,582 $ 1,000,484 $ 2,473,777
F-15
REVENUE FUNDS
Miscellaneous Law Court Drug Marathon
Special Environmental Enforcement Facility Abuse Municipal
Revenue Restoration Trust Fees Trust Service
$ - $ - $ - $ - $ - $ 3
61,299 - - - - -
367,651 - - 525,292 31,353 -
242,919 128,478 - - - -
6,653 3,861 1,637 5,979 431 4
10,000 - - - - -
688,522 132,339 1,637 531,271 31,784 7
153,713 - 38,494 - - -
- 142,481 - - - -
4,373 - - - - -
108,031 - - - 24,751 -
16,755 - - - - -
183,015 - - 710,406 - -
465,887 142,481 38,494 710,406 24,751 -
222,635 (10,142) (36,857) (179,135) 7,033 7
(26,105) - - (21,132) - -
48,526 - - -
(26,105) - 48,526 (21,132) - -
196,530
(10,142)
11,669
(200,267)
7,033
7
2,240,884
1,444,190
616,616
2,330,814
140,040
1,946
2,240,884
1,444,190
616,616
2,330,814
140,040
1,946
$ 2,437,414 $
1,434,048 $
628,285 $
2,130,547 $
147,073 $
1,953
(Continued)
F-16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
SPECIAL
Bay Point
Big Coppitt
Key Largo
Wastewater
Wastewater
Wastewater
Stock Island
MSTU
MSTU
MSTU
Wastewater
Revenues:
Taxes
$ -
$ -
$ 505
$ 91
Licenses and Permits
-
-
-
30,360
Intergovernmental
-
-
-
-
Charges for Services
-
-
-
-
Fines and Forfeitures
-
-
-
-
Investment Income
142
5
19
15,839
Miscellaneous
-
-
-
4,011
Total Revenues
142
5
524
50,301
Expenditures:
Current:
General Government
-
-
-
1,001
Public Safety
-
-
-
-
Physical Environment
809
2,901
499
4,058
Transportation
-
-
-
-
Economic Environment
-
-
-
-
Human Services
-
-
-
-
Culture and Recreation
-
-
-
-
Court Related
-
-
-
-
Capital Projects
-
-
-
-
Total Expenditures
809
2,901
499
5,059
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(667)
(2,896)
25
45,242
Other Financing Sources/(Uses):
Transfers from Other Funds
-
-
-
-
Transfers to Other Funds
-
-
-
-
Debt Proceeds
-
-
-
-
Transfers from Constitutional Officers
-
-
-
463
Total Other Financing Sources/(Uses)
-
-
-
463
Net Change in Fund Balances
(667)
(2,896)
25
45,705
Fund Balances -October 1
52,699
4,643
8,666
552,600
Prior Period Adjustment
-
-
-
-
Fund Balances -October 1, Restated
52,699
4,643
8,666
552,600
Fund Balances -September 30 $ 52,032 $ 1,747 $ 8,691 $ 598,305
F-17
REVENUE FUNDS
Cudjoe- Long Key,
Sugarloaf Conch Key Layton Duck Key Building
MSTU MSTU MSTU MSTU Fund
$ 298 $
- $ - $
71 $
-
-
- -
-
2,319,409
-
- -
-
62,111
91
3 50
198
2,929
-
- -
-
14,624
389
3 50
269
2,399,073
-
- -
-
2,141,202
60,695
218 1,708
16,348
-
60,695
218 1,708
16,348
2,141,202
(60,306) (215) (1,658) (16,079) 257,871
4-
4
(60,302)
(215)
(1,658)
(16,078)
257,871
77,474
1,181
20,950
86,510
893,289
77,474
1,181
20,950
86,510
893,289
$ 17,172 $
966 $
19,292 $
70,432 $
1,151,160
(Continued)
F-18
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Debt Proceeds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances -October 1
Prior Period Adjustment
Fund Balances -October 1, Restated
Fund Balances -September 30
CAPITAL
Total Nonmajor Clerk's Infrastructure
Special Rev Revenue Revenue Bonds
Funds Note Series 2003
$ 44,254,602 $
- $ -
2,686,464
- -
5,654,858
- -
6,594,261
- -
801,042
- -
199,303
275 (22,968)
286,899
- -
60,477,429
275 (22,968)
3.333,560
- -
21,075,867
- -
1,250,173
- -
441,585
- -
25,989,712
- -
206,935
- -
1,567,118
- -
893,421
- -
-
- 8,610
54, 758, 371
- 8,610
5,719,058 275 (31,57
155,934 - -
(3,092,606) - -
1,037,379 - -
(1,899,293) - -
3,819,765 275 (31,578
53,930,531 101,604 743,188
53,930,531 101,604 743,188
$ 57,750,296 $ 101,879 $ 711,610
F-19
PROJECT FUNDS
Infrastructure
Revenue Bonds
Series 2007
Duck Key
Wastewater
Project
Total
Nonmajor
Governmental
Funds
$ - $
-
$ 44,254,602
-
920,560
3,607,024
-
-
5,654,858
-
-
6,594,261
-
-
801,042
14,695
301,065
492,370
-
110,638
397,537
14,695
1,332,263
61,801,694
- - 3,333,560
- - 21,075,867
- - 1,250,173
- - 441,585
- - 25,989,712
206,935
1,567,118
- - 893,421
3,597,486 4,172,388 7,778,484
3,597,486 4,172,388 62,536,855
(3,582,791) (2,840,125) (735,161)
3,900,000 4,055,934
- (3,092,606)
- 463 1,037,842
3,900,463 2,001,170
(3,582,791) 1,060,338
1,266,009
7,624, 975 1,796,191
64,196,489
- (361,320)
(361,320)
7,624,975 1,434,871
63,835,169
$ 4,042,184 $ 2,495,209 $ 65,101,178
F-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Affordable Housing Initiatives
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 1,450 $ 1,450 $ 1,039 $ (411)
1,450 1,450 1,039 (411)
290,000 290,000
(288,550) (288,550)
Other Financing Sources/(Uses):
Reserve for Contingencies (5,000) (5,000)
Reserve for Cash Balance (10,223) (10,223)
Total Other Financing Sources/(Uses) (15,223) (15,223)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(303,773) (303,773)
290,000
1,039 289,589
5,000
10,223
15,223
1,039 304,812
303,773 303,773 379,745 75,972
$ 380,784 $ 380,784
F-21
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Cultural Umbrella
Fishing Umbrella
Dive Umbrella
Operations - Events
Catastrophic Emergency
Special Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 3,647,152 $ 3,647,152 $ 4,425,522 $ 778,370
- - 12,361 12,361
3,647,152 32647,152 4,437,883 790,731
842,300
842,300
731,125
111,175
768,800
768,800
718,398
50,402
525,000
525,000
508,928
16,072
2,491,288
2,473,580
1,585,880
887,700
1,127, 833
1,127, 833
-
1,127,833
614,168
614,168
218,203
395,965
6,369,389
6,351,681
3,762,534
2,589,147
(2,722,237) (2,704,529) 675,349 3,379,878
Other Financing Sources/(Uses):
Transfers to Other Funds (47,645) (65,353) (65,353) -
Transfers from Constitutional Officers - - 78,649 78,649
Total Other Financing Sources/(Uses) (47,645) (65,353) 13,296 78,649
Net Change in Fund Balances (2,769,882) (2,769,882) 688,645 3,458,527
Fund Balances, October 1 2,769,882 2,769,882 3,790,318 1,020,436
Fund Balances, September 30 $ - $ - $ 4,478,963 $ 4,478,963
F-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Catastrophic Emergency
Special Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 7,557,617
$ 7,557,617
$ 9,170,553
$ 1,612,936
-
-
22,965
22,965
-
-
98
98
7,557,617
71557,617
9,193,616
1,635,999
8,122,080
8,122,773
7,168,682
954,091
1,026,558
1,087,998
661,764
426,234
2,072,167
2,072,167
-
2,072,167
829,397
829,397
668,702
160,695
12,050,202
12,112,335
8,499,148
3,613,187
(4,492,585) (4,554,718) 694,468 5,249,186
Other Financing Sources/(Uses):
Transfers to Other Funds (131,300) (69,167) (62,133) 7,034
Transfers from Constitutional Officers - - 162,976 162,976
Total Other Financing Sources/(Uses) (131,300) (69,167) 100,843 170,010
Net Change in Fund Balances (4,623,885) (4,623,885) 795,311 5,419,196
Fund Balances, October 1 4,623,885 4,623,885 6,887,760 2,263,875
Fund Balances, September 30 $ - $ - $ 7,683,071 $ 7,683,071
F-23
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #ONE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Beaches
Total Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 6,827,637 $ 6,827,637 $ 7,875,064 $ 1,047,427
- - 16,203 16,203
6,827,637 6,827,637 7,891,267 1,063,630
5,263,860
5,432,672
5,195,289
237,383
163,435
163,435
148,339
15,096
1,132,445
963,633
709,286
254,347
3,512,996
3,453,563
1,708,420
1,745,143
363,117
363,117
363,117
-
431, 708
431,708
5,500
426,208
10,867,561
10,808,128
8,129,951
2,678,177
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,039,924) (3,980,491) (238,684) 3,741,807
Other Financing Sources/(Uses):
Transfers to Other Funds (49,101) (108,534) (108,534) -
Transfers from Constitutional Officers - - 140,735 140,735
Total Other Financing Sources/(Uses) (49,101) (108,534) 32,201 140,735
Net Change in Fund Balances (4,089,025) (4,089,025) (206,483) 3,882,542
Fund Balances, October 1 4,089,025 4,089,025 5,329,121 1,240,096
Fund Balances, September 30 $ - $ - $ 5,122,638 $ 5,122,638
F-24
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #TWO SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 584,491
$ 584,491
$ 670,103
$ 85,612
-
-
1,000
1,000
584,491
584,491
671,103
86,612
443,067
443,067
439,467
3,600
21,038
21,038
16,163
4,875
61,923
61,923
30,777
31,146
200,917
194,992
81,233
113,759
91,200
91,200
91,200
-
818,145
812,220
658,840
153,380
(233,654) (227,729)
12,263 239,992
Other Financing Sources/(Uses):
Transfers to Other Funds (21,277) (27,202) (27,202) -
Transfers from Constitutional Officers - - 11,732 11,732
Total Other Financing Sources/(Uses) (21,277) (27,202) (15,470) 11,732
Net Change in Fund Balances (254,931) (254,931) (3,207) 251,724
Fund Balances, October 1 254,931 254,931 327,216 72,285
Fund Balances, September 30 $ - $ - $ 324,009 $ 324,009
F-25
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #THREE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 1,685,225
$ 1,685,225
$ 1,917,734
$ 232,509
-
-
4,776
4,776
1,685,225
1,685,225
1,922,510
237,285
1,677,376
1,717,376
1,361,424
355,952
71,472
71,472
39,536
31,936
194,992
154,992
116,344
38,648
816,388
811,673
229,883
581,790
160,000
160,000
160,000
-
2,920,228
2,915,513
1,907,187
1,008,326
(1,235,003) (1,230,288)
15,323 1,245,611
Other Financing Sources/(Uses):
Transfers to Other Funds (11,431) (16,146) (16,146) -
Transfers from Constitutional Officers - - 33,753 33,753
Total Other Financing Sources/(Uses) (11,431) (16,146) 17,607 33,753
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,246,434)
1,246,434
(1,246,434)
1,246,434
32,930
1,492,945
1,279,364
246,511
$ 1,525,875 $ 1,525,875
F-26
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FOUR SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 1,247,738 $ 1,247,738 $ 1,528,900 $ 281,162
- - 3,978 3,978
1,247,738 1,247,738 1,532,878 285,140
787,869
842,869
788,746
54,123
33,508
33,508
30,632
2,876
111,013
56,013
33,848
22,165
906,053
904,482
141,223
763,259
150,000
150,000
150,000
-
1,988,443
1,986,872
1,144,449
842,423
Excess/Deficiency of Revenues
Over/(Under) Expenditures (740,705) (739,134) 388,429 1,127,563
Other Financing Sources/(Uses):
Transfers to Other Funds (13,208) (14,779) (14,779) -
Transfers from Constitutional Officers - - 26,916 26,916
Total Other Financing Sources/(Uses) (13,208) (14,779) 12,137 26,916
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(753,913) (753,913) 400,566 1,154,479
753,913 753,913 964,530 210,617
$ 1,365,096 $ 1,365,096
F-27
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FIVE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Information Services
Special Events
Bricks and Mortar
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 1,419,917 $ 1,419,917 $ 1,604,275 $ 184,358
- - 2,503 2,503
1,419,917 1,419,917 1,606,778 186,861
1,327,804
1,327,804
1,198,860
128,944
37,600
37,600
36,864
736
142,000
142,000
142,000
-
279,499
279,499
152,459
127,040
673,097
650,801
267,279
383,522
2,460,000
2,437,704
1,797,462
640,242
(1,040,083) (1,017,787) (190,684) 827,103
Other Financing Sources/(Uses):
Transfers to Other Funds (31,088) (53,384) (53,384) -
Transfers from Constitutional Officers - - 28,489 28,489
Total Other Financing Sources/(Uses) (31,088) (53,384) (24,895) 28,489
Net Change in Fund Balances (1,071,171) (1,071,171) (215,579) 855,592
Fund Balances, October 1 1,071,171 1,071,171 1,087,536 16,365
Fund Balances, September 30 $ - $ - $ 871,957 $ 871,957
F-28
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits $ 61,915
$ 61,915
$ 72,354
$ 10,439
Investment Income 16,699
16,699
15,176
(1,523)
Total Revenues 78,614
78,614
87,530
8,916
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide
422,983
422,983
- 422,983
Fair Share Improvement Dist 2
26,372
26,372
- 26,372
Fair Share Improvement Dist 3
911,327
911,327
- 911,327
Fair Share Improve Key Colony Beach
32,588
32,588
- 32,588
Truman Bridge Ped Bridge
929,520
929,520
- 929,520
Bike/Shared Use Path
1,500,991
1,500,991
316,730 1,184,261
Bike Lanes
598,943
598,943
124,855 474,088
Total Expenditures
4,422,724
4,422,724
441,585 3,981,139
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,344,110) (4,344,1.10) (354,055) 3,990,055
Other Financing Sources/(Uses):
Transfers to Other Funds (48,374) 48,374) (30,000) 18,374
Net Change in Fund Balances (4,392,484) (4,392,484) (384,055) 4,008,429
Fund Balances, October 1 4,392,484 4,392,484 5,698,839 1,306,355
Fund Balances, September 30 $ - $ - $ 5,314,784 $ 5,314,784
F-29
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current. -
Culture and Recreation:
District 1 Projects
District 2 Projects
District 3 Projects
Bay Point Park
Big Coppitt Park
Palm Villa Park
Bernstein Park
Bay Point Park Tennis Courts
Key Largo Park Lighting
Total Expenditures
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 26,520
$ 26,520
$ 26,180
$ (340)
1,785
1,785
1,308
(477)
28,305
28,305
27,488
(817)
16,341
16,341
-
16,341
221,032
221,032
-
221,032
48,679
48,679
-
48,679
50,000
50,000
33,144
16,856
20,000
20,000
-
20,000
25,000
25,000
-
25,000
25,401
25,401
-
25,401
12,150
12,150
10,350
1,800
19,430
19,430
13,380
6,050
438,033
438,033
56,874
381,159
(409,728) (409,728) (29,386) 380,342
409,728 409,728 473,264 63,536
$ - $ - $ 443,878 $ 443,878
F-30
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects
Library Automation
Total Expenditures
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 20,981
$ 20,981
$ 67,973
$ 46,992
3,300
3,300
2,664
(636)
24,281
24,281
70,637
46,356
654,900
654,900
- 654,900
46,297
46,297
- 46,297
701,197
701,197
- 701,197
(676,916) (676,916)
70,637 747,553
676,916 676,916 849,150 172,234
$ 919,787 $. 919,787
F-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
REVENUES:
1-icenses and Permits
$ 6,144 $
6,144 $
5,814 $ (330)
Investment Income
300
300
150 (150)
Total Revenues
6,444
6,444
5,964 (480)
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects
49,843
49,843
- 49,843
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(43,399)
43,399
(43,399) 5,964 49,363
43,399 48,614 5,215
- $ 54,578 $ 54,578
F-32
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 10,801 $
10,801 $
12,511 $
1,710
300
300
311
11
11,101
11,101
12,822
1,721
104,598
104,598
-
104,598
(93,497)
(93,497)
12,822
106,319
93,497 93,497 106,509 13,012
$ 119,331 $ 119,331
F-33
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Safety:
District 2 Fire & EMS Project
District 3 Fire & EMS Project
Key Colony Beach Fire & EMS
Fire Hydrants District 1
Fire Hydrants District 2
Fire Hydrants District 3
Fire Hydrants Key Colony Beach
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 8,137 $ 8,137 $ 8,740 $ 603
- 65 65
8,137 8,137 8,805 668
-
300
- 300
-
7,500
- 7,500
-
950
- 950
20,060
9,975
- 9,975
8,085
-
- -
35, 550
-
- -
8,085
-
- -
71,780
18,725
- 18,725
(63,643) (10,588) 8,805 19,393
- (53, 055)
(63,643) (63,643)
53,055
8,805 72,448
63,643 63,643 19,975 (43,668)
$ - $ - $ 28,780 $ 28,780
F-34
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - EMPLOYEE FAIR SHARE HOUSING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
District 1 Employee Fair Share Hsg
District 3 Employee Fair Share Hsg
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 6,000
$ 6,000
$ 6,098
$ 98
1,400
1,400
1,145
(255)
7,400
7,400
7,243
(157)
102,900
102,900
- 102,900
131,750
131,750
- 131,750
234,650
234,650
- 234,650
(227,250) (227,250)
7,243 234,493
Other Financing Sources/(Uses):
Reserve for Contingencies (33,521) (33,521) - 33,521
Reserve for Cash Balance (67,042) (67,042) - 67,042
Total Other Financing Sources/(Uses) (100,563) (100,563) - 100,563
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(327,813) (327,813) 7,243 335,056
327,813 327,813 414,436 86,623
$ 421,679 $ 421,679
F-35
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT #1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector
Property Appraiser
Total General Government
Public Safety:
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$10,952,418 $10,952,418 $10,546,893 $ (405,525)
39,250
39,250
124,391
85,141
385,000
385,000
554,200
169,200
32,500
32,500
28,033
(4,467)
-
-
1,067
1,067
11,409,168
11,409,168
11,254,584
(154,584)
362,820
362,820
303,228 59,592
171,874
199,159
199,159 -
534,694
561,970
502,387 59,592
Fire Rescue - Central
2,589,672
2,589,672
2,207,300
382,372
SAFER Program
1,234,753
1,248,265
1,241,519
6,746
Lower & Middle Keys Ambulance Dist
5,779,323
5,779,323
5,395,236
384,087
Total Public Safety
9,603,748
9,617,260
8,844,055
773,205
Physical Environment:
Wastewater Upgrade
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Reserve for Cash Balance
Transfers from Other Funds
Transfers to Other Funds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances, October 1
12,400 12,400 - 12,400
10,150,842 10,191,639 9,346,442 845,197
1,258,326 1,217,529 1,908,142 690,613
(750,000)
(589,942)
-
589,942
(2,617,627)
(2,617,627)
-
2,617,627
-
-
155,934
155,934
(951,744)
(1,071,005)
(1,071,005)
-
100,000
100,000
168,843
68,843
(4,219,371)
(4,178,574)
(746,228)
3,432,346
(2,961,045) (2,961,045) 1,161,914 4,122,959
2,961,045 2,961,045 4,430,861 1,469,816
Fund Balances, September 30
F-36
$ 5,592,775 $ 5,592,775
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Human Services:
Trauma District Administration
Trauma Transportation and Treatment
Trauma Pretransportation
Trauma Facility Upgrade
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 5,000 $ 5,000 $ 3,292 $ (1,708)
5,000 5,000 3,292 (1,708)
87,652
87,652
27,571
60,081
200,000
200,000
45,822
154,178
2,000
2,000
760
1,240
100
100
-
100
289,752
289,752
74,153
215,599
(284,752) (284,752) (70,861) 213,891
Reserve for Contingencies (43,129) (38,771) - 38,771
Reserve for Cash Balance (86,915) (86,915) - 86,915
Transfers to Other Funds (14,779) (19,137) (19,137) -
Total Other Financing Sources/(Uses) (144,823) (144,823) (19,137) 125,68.6
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(429, 575)
429,575
(429,575) (89,998) 339,577
429,575 1,264,117 834,542
$ 1,174,119 $ 1,174,119
F-37
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT -
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$ 1,462,725
$ 1,462,725
$ 1,406,650
$ (56,075)
1ntergovemmental
-
-
6,984
6,984
Charges for Services
30,000
30,000
33,896
3,896
Investment Income
7,750
7,750
4,105
(3,645)
Miscellaneous
41,112
41,112
114,754
73,642
Total Revenues
1,541,687
1,541,587
1,566,389
24,802
EXPENDITURES:
Current:
Physical Environment:
Wastewater Upgrade
31,900
31,900
-
31,900
Culture and Recreation:
Parks & Beaches Unincorporated
1,395,797
1,365,017
1,291,819
73,198
Jacob's Aquatic Center
180,000
180,000
180,000
-
School Board Interlocal
32,000
32,000
21,670
10,330
Total Culture and Recreation
1,607,797
1,577,017
1,493,489
83,528
Total Expenditures 1,639,697 1,608,917 1,493,489 115,428
Excess/Deficiency of Revenues
Over/(Under) Expenditures (98,110) (67,330) 72,900 140,230
Other Financing Sources/(Uses):
Reserve for Contingencies (66,000) - -
Reserve for Cash Balance (342,382) (342,382) - 342,382
Transfers to Other Funds (183,953) (280,733) (280,733) -
Transfers from Constitutional Officers - - - -
Total Other Financing Sources/(Uses) (592,335) (623,115) (280,733) 342,382
Net Change in Fund Balances (690,445) (690,445) (207,833) 482,612
Fund Balances, October 1 690,445 690,445 1,122,235 431,790
Fund Balances, September 30 $ - $ - $ 914,402 $ 914,402
F-38
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government:
Tax Collector
Property Appraiser
Growth Mgmt County Attorney
Planning Department
2010 Comprehensive Plan
GIS
Planning Commission
Growth Mgmt Administration
Planning and Building Refunds
Total General Government
Public Safety:
Code Enforcement
Fire & Rescue Coordinator
Fire Marshall
Total Public Safety
Physical Environment:
Environmental Resources
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 1,220,763 $ 1,220,763 $ 1,188,205 $ (32,558)
4,863,101
4,863,101
5,143,640
280,539
584,918
584,918
659,752
74,834
400,000
400,000
429,645
29,645
24,200
24,200
22,500
(1,700)
2,300
2,300
961
(1,339)
7,095,282
7,095,282
7,444,703
349,421
75,000
75,000
56,725
18,275
40,597
40,597
36,886
3,711
550,707
550,707
509,415
41,292
1,240, 239
1,264,984
1,254,965
10,019
270,000
270,000
127,921
142,079
173,801
177,344
170,288
7,056
82,002
82,002
73,875
8,127
754,277
754,277
412,492
341,785
3,000
21,000
-
21,000
3,189,623
3,235,911
2,642,567
593,344
1,329,423
1,329,423
1,238,911
90,512
802,993
802,993
748,761
54,232
322,452
322,452
306,654
15,798
2,454,868
2,454,868
2,294,326
160,542
592,251 592,251 441,136 151,115
6,236,742 6,283,030 5,378,029 905,001
858,540
812,252 2,066,674 1,254,422
F-39
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Original Final
Budget Budget
Other Financing Sources/(Uses):
Variance with
Final Budget
Positive
Actual (Negative)
Reserve for Contingencies
(625,000)
(548,712) -
548,712
Reserve for Cash Balance
(2,057,692)
(2,057,692) -
2,057,692
Transfers to Other Funds
(1,369,024)
(1,399,024) (1,287,769)
111,255
Transfers from Constitutional Officers
31,250
31,250 31,489
239
Total Other Financing Sources/(Uses) (4,020,466)
(3,974,178) (1,256,280)
2,717,898
Net Change in Fund Balances (3,161,926) (3,161,926) 810,394 3,972,320
Fund Balances, October 1 3,161,926 3,161,926 5,789,589 2,627,663
Fund Balances, September 30 $ - $ - $ 6,599,983 $ 6,599,983
F-40
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector
Property Appraiser
Total General Government
Public Safety:
Insurance Unincorporated & Layton
Insurance Islamorada
Insurance Marathon
Sheriff Unincorporated & Layton
Sheriff Islamorada
Sheriff Marathon
Total Public Safety
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 4,070,573
$ 4,070,573
$ 3,919,735
$ (150,838)
3,190,463
3,190,463
3,185,397
(5,066)
10,900
10,900
7,442
(3,458)
7,271,936
7,271,936
7,112,574
(159,362)
121,903
121,903
113,586 8,317
64,822
74,017
74,017 -
186,725
195,920
187,603 8,317
443,692
431,092
404,605
26,487
209,835
209,835
200,332
9,503
178,114
190,714
189,911
803
3,425,774
3,425,774
3,425,774
-
1,498,712
1,498,712
1,498,712
-
1,296,359
1,296,359
1,296,359
-
7,052,486
7,052,486
7,015,693
36,793
7,239,211 7,248,406 7,203,296 45,110
32,725 23,530 (90,722) (114,252)
Reserve for Contingencies
(82,913)
(73,718)
- 73,718
Reserve for Cash Balance
(1,211,494)
(1,211,494)
- 1,211,494
Transfers to Other Funds
(10,215)
(10,215)
(9,194) 1,021
Transfers from Other Funds
100,000
100,000
- (100,000)
Transfers from Constitutional Officers
-
304,340 304,340
Total Other Financing Sources/(Uses)
(1,204,622)
(1,195,427)
295,146 1,490,573
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,171,897) (1,171,897) 204,424 1,376,321
1,171, 897 1,171, 897 1,654,423 482,526
$ - $ - $ 1,858,847 $ 1,858,847
F-41
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund
911 Wireless
Total Expenditures
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 555,000 $ 555,000 $ 492,390 $ (62,610)
400 400 - (400)
555,400 555,400 492,390 (63,010)
270,200
270,200
231,604
38,596
285,200
285,200
260,786
24,414
555,400
555,400
492,390
63,010
F-42
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector
Public Safety:
Island Security
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 75,000
$ 75,000
$ 75,726
$ 726
1,700
1,700
1,145
(555)
76,700
76,700
76,871
171
2,250 2,250 2 2,248
224,958
224,958
95,994
128,964
227,208
227,208
95,996
131,212
(150,508) (150,508) (19,125) 131,383
Reserve for Contingencies (32,457) (32,457) - 32,457
Reserve for Cash Balance (64,914) (64,914) - 64,914
Transfers from Constitutional Officers - - 463 463
Total Other Financing Sources/(Uses) (97,371) (97,371) 463 97,834
Net Change in Fund Balances (247,879) (247,879) (18,662) 229,217
Fund Balances, October 1 247,879 247,879 400,244 152,365
Fund Balances, September 30 $ - $ - $ 381,582 $ 381,582
F-43
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Intergovernmental
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Homeowner Assistance 11
Homeowner Assistance 12
Homeowner Assistance 13
Fair Housing 11
Fair Housing 12
Fair Housing 13
Administration 11
Administration 12
Administration 13
Total Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 379,843 $ 379,843
2,556 2,556
140,083 140,083
- 522,482 522,482
84,041
84,041
-
84,041
295,313
295,313
61,144
234,169
32,152
32,152
-
32,152
5,000
5,000
-
5,000
5,000
5,000
-
5,000
5,000
5,000
-
5,000
9,893
9,893
9,893
-
38,203
38,203
14,731
23,472
3,573
3,573
-
3,573
478,175
478,175
85,768
392,407
Excess/Deficiency of Revenues
Over/(Under) Expenditures (478,175) (478,175) 436,714 914,889
Other Financing Sources/(Uses):
Reserve for Contingencies (15,000) (15,000) - 15,000
Reserve for Cash Balance (15,000) (15,000) - 15,000
Total Other Financing Sources/(Uses) (30,000) (30,000) - 30,000
Net Change in Fund Balances (508,175) (508,175) 436,714 944,889
Fund Balances, October 1 508,175 508,175 563,770 55,595
Fund Balances, September 30 $ - $ - $ 1,000,484 $ 1,000,484
F-44
This page was intentionally left blank.
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Charges for Services
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
C urrent:
Physical Environment:
Boating Improvement
Boating Imp Fees/Retained Vessel
Total Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 693,000
$ 693,000
$ 682,219
$ (10,781)
10,000
10,000
6,745
(3,255)
-
-
1,301
1,301
703,000
703,000
690,265
(12,735)
1,750,000
1,750,000
245,440
1,504,560
401,394
401,394
333,880
67,514
2,151,394
2,151,394
579,320
1,572,074
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,448,394) (1,448,394) 110,945 1,559,339
Other Financing Sources/(Uses):
Reserve for Contingencies (150,000) (150,000) - 150,000
Reserve for Cash Balance (400,000) (400,000) - 400,000
Total Other Financing Sources/(Uses) (550,000) (550,000) - 550,000
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,998,394) (1,998,394) 110,945 2,109,339
1,998,394 1,998,394 2,362,832 364,438
$ - $ - $ 2,473,777 $ 2,473,777
F-45
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Conservation Land Purchase
Public Safety:
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ - $ 61,433 $
61,299 $
(134)
- 328,506
367,651
39,145
- 164,810
242,919
78,109
- -
6,653
6,653
- 9,500
10,000
500
- 564,249
688,522
124,273
7,088
7,088
Interagency Communications
- 150,000
133,806
16,194
Education -Building Department
23,400 69,199
14,303
54,896
Environmental Resource Education
13,000 28,634
5,604
23,030
Total Public Safety
36,400 247,833
153,713
94,120
Economic Environment:
Restore Act Gulf Consort
- 7,000
4,373
2,627
Climate Leadership Summit
- 2,500
-
2,500
Total Economic Environment
- 9,500
4,373
5,127
Human Services:
FL Keys Council for the Handicapped
Bayshore Donations
Traffic Educ, Ord 021-2002
Legal Aid
Total Human Services
Culture and Recreation:
Settler's Park Landscaping
Library Special Programs
Library Donation -Golan Trust
Total Culture and Recreation
- 7,327
460
6,867
- 1,240
-
1,240
81,467 81,467
81,466
1
- 26,644
26,105
539
81,467 116,678
108,031
8,647
- 36,368
6,804
29,564
- 370,354
9,951
360,403
- 406,722
16,755
389,967
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Court Related:
Alt Dispute Resolution - Civil
Teen Court - Ord 016-2004
Ord 016-2004 St Court Sup
SA Ct Tech FS28.24(12)(E)
PD Ct Tech FS28.24(12)(E)
J Ct Tech FS28.24(12)(E)
Total Court Related
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
10,128
100,000
375,000
11,500
10,128
26,644
126,644
504,364
70,231
Variance with
Final Budget
Positive
Actual (Negative)
1,421
8,707
26,131
513
71,129
55,515
-
504,364
46,869
23,362
42,800 187,308 37,465 149,843
539A28 925,319 183,015 742,304
657,295 1,713,140 465,887 1,247,253
(657,295) (1,148,891) 222,635 1,371,526
Other Financing Sources/(Uses):
Reserve for Contingencies (1,347,670) (829,430) - 829,430
Transfers to Other Funds - (26,644) (26,105) 539
Total Other Financing Sources/(Uses) (1,347,670) (856,074) (26,105) 829,969
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(2,004,965) (2,004,965)
2,004,965 2,004,965
196,530 2,201,495
2,240,884 235,919
$ 2,437,414 $ 2,437,414
F-47
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Fines and Forfeitures
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration
KLWT Plant Site Mitg Pro
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 170,000
$ 170,000
$ 128,478
$ (41,522)
5,000
5,000
3,861
(1,139)
175,000
175,000
132,339
(42,661)
170,528
170,528
142,009
28,519
713,635
713,635
472
713,163
884,163
884,163
142,481
741,682
(709,163) (709,163) (10,142) 699,021
Reserve for Contingencies (50,000) (50,000)
Reserve for Cash Balance (42,632) (42,632)
Transfers to Other Funds (2,000) (2,000)
Total Other Financing Sources/(Uses) (94,632) (94,632)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(803,795)
803,795
(803,795)
803,795
50,000
- 42,632
-_ 2,000
94,632
(10,142) 793,653
1,444,190 640,395
$ 1,434,048 $ 1,434,048
F-48
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Safety:
Law Enforcement
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 2,000 $ 2,000 $ 1,637 $ (363)
- 42,826 - (42,826)
2,000 44,826 1,637 (43,189)
401,572 444,398 38,494 405,904
(399,572) (399,572) (36,857) 362,715
Reserve for Contingencies (57,367) (57,367) - 57,367
Reserve for Cash Balance (114,734) (114,734) - 114,734
Transfers from Constitutional Officers - 48,526 48,526
Total Other Financing Sources/(Uses) (172,101) (172,101) 48,526 220,627
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(571,673) (571,673) 11,669 583,342
571,673 571,673 616,616 44,943
$ 628,285 $ 628,285
F-49
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Court Related:
Court Facility
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 600,000 $
600,000 $
525,292
$ (74,708)
10,000
10,000
5,979
(4,021)
610,000
610,000
531,271
(78,729)
1,145,700 1,145, 700 710,406 435,294
(535,700) (535,700)_ (179,135) 356,565
Reserve for Contingencies (160,400) (142,267) - 142,267
Reserve for Cash Balance (325,600) (325,600) - 325,600
Transfers to Other Funds (3,000) (21,133) (21,132) 1
Total Other Financing Sources/(Uses) (489,000) (489,000) (21,132) 467,868
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,024,700)
1,024,700
(1,024,700)
1,024,700
(200,267)
2,330,814
824,433
1,306,114
$ 2,130,547 $ 2,130,547
F-50
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 20,000
$ 20,000
$ 31,353
$ 11,353
500
500
431
(69)
20,500
20,500
31,784
11,284
88,052 88,052 24,751 63,301
(67,552) (67,552)
Reserve for Contingencies (12,525) (12,525)
Reserve for Cash Balance (25,175) (25,175)
Total Other Financing Sources/(Uses) (37,700) (37,700)
Net Change in Fund Balances (105,252) (105,252)
7,033 74,585
12,525
25,175
- 37,700
7,033 112,285
Fund
Balances, October 1
105,252 105,252 140,040
34,788
Fund
Balances, September 30
$ - $ - $ 147,073 $
147,073
F-51
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MARATHON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ - $ - $ 3 $ 3
Investment Income - - 4 4
Total Revenues - - 7 7
EXPENDITURES:
Current:
Physical Environment:
Marathon Wastewater 497 497 -
Total Expenditures 497 497 -
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(497) (497)
Other Financing Sources/(Uses):
Reserve for Contingencies
(55)
(55)
Total Other Financing Sources/(Uses)
(55)
(55)
Net Change in Fund Balances
(552)
(552)
Fund Balances, October 1
552
552
Fund Balances, September 30
$ - $
- $
7
497
497
504
- 55
- 55
7 559
1,946 1,394
1,953 $ 1,953
F-52
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BAY POINT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Bay Point Wastewater
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 250 $ 250 $ 142 $ (108)
250 250 142 (108)
34,753 34,753
34,753 34,753
809 33,944
809 33,944
(34,503) (34,503) (667) 33,836
Other Financing Sources/(Uses):
Reserve for Contingencies (4,344) (4,344) - 4,344
Reserve for Cash Balance 4,344 (4,344) - 41344
Total Other Financing Sources/(Uses) (8,688) (8,688) - 8,688
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(43,191) (43,191) (667) 42,524
43,191 43,191 52,699 9,508
$ - $ - $ 52,032 $ 52,032
F-53
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BIG COPPITT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Big Coppitt Wastewater
Total Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ - $ - $ 5 $ 5
- 5 5
3,773
3,773
2,901
872
3,773
3,773
2,901
872
Excess/Deficiency of Revenues
Over/(Under) Expenditures (3,773) (3,773) (2,896) 877
Other Financing Sources/(Uses):
Reserve for Contingencies (400) (400) - 400
Total Other Financing Sources/(Uses) (400) (400) - 400
Net Change in Fund Balances (4,173) (4,173) (2,896) 1,277
Fund Balances, October 1
Fund Balances, September 30
4,173 4,173 4,643 470
1,747 $ 1,747
F-54
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
KEY LARGO MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Key Largo Wastewater
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ - $ - $ 505 $ 505
- - 19 19
524 524
4,476
4,476
499
3,977
4,476
4,476
499
3,977
(4,476) (4,476)
25 4,501
Other Financing Sources/(Uses):
Reserve for Contingencies (497) (497) - 497
Total Other Financing Sources/(Uses) (497) (497) - 497
Net Change in Fund Balances (4,973) (4,973) 25 4,998
Fund Balances, October 1 4,973 4,973 8,666 3,693
Fund Balances, September 30
- $ 8,691 $ 8,691
F-55
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
STOCK ISLAND WASTEWATER SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Licenses and Permits
Investment Income
Miscellaneous Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector Fees
Physical Environment:
Stock Island Wastewater
Stock Island Cap Fee Refund
Total Physical Environment
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ -
$ -
$ 91
$ 91
47,000
47,000
30,360
(16,640)
2,350
2,350
15,839
13,489
-
-
4,011
4,011
49,350
49,350
50,301
951
1,410 1,410 1,001 409
343,077
343,077
4,058 339,019
5,000
5,000
- 5,000
348,077
348,077
4,058 344,019
349,487
349,487
5,059 344,428
(300,137) (300,137) 45,242 345,379
Reserve for Contingencies (49,926) (49,926)
Reserve for Cash Balance (99,852) (99,852)
Transfers from Constitutional Officers - -
Total Other Financing Sources/(Uses) (149,778) (149,778)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(449,915) (449,915)
- 49,926
- 99,852
463 463
463 150,241
45,705 495,620
449,915 449,915 552,600 102,685
$ - $ - $ 598,305 $ 598,305
F-56
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CUDJOE-SUGARLOAF MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Cudjoe-Sugarloaf Wastewater
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ - $ - $ 298 $ 298
- 91 91
389 389
64,246
64,246
60,695
3,551
64,246
64,246
60,695
3,551
(64,246) (64,246) (60,306) 3,940
Reserve for Contingencies
(1,000)
(1,000)
-
1,000
Transfers from Constitutional Officers
-
-
4
4
Total Other Financing Sources/(Uses)
(1,000)
(1,000)
4
1,004
Net Change in Fund Balances
(65,246)
(65,246)
(60,302)
4,944
Fund Balances, October 1
65,246
65,246
77,474
12,228
Fund Balances, September 30
- $ 17,172 $ 17,172
F-57
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Conch Key MSTU
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ - $ - $ 3 $ 3
3 3
681 681 218
(681) (681) (215)
463
466
Reserve for Contingencies (50) (50) - 50
Total Other Financing Sources/(Uses) (50) (50) - 50
Net Change in Fund Balances (731) (731) (215) 516
Fund Balances, October 1 731 731 1,181 450
Fund Balances, September 30 $ - $ - $ 966 $ 966
F-58
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LONG KEY-LAYTON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Long Key -Layton Wastewater
Total Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
50 $ 50
50 50
11,773 11,773 1,708 10,065
11,773 11,773 1,708 10,065
Excess/Deficiency of Revenues
Over/(Under) Expenditures (11,773) (11,773) (1,658) 10,115
Other Financing Sources/(Uses):
Reserve for Contingencies (1,682) (1,682) - 1,682
Reserve for Cash Balance (3,364) (3,364) - 3,364
Total Other Financing Sources/(Uses) (5,046) (5,046) - 5,046
Net Change in Fund Balances (16,819) (16,819) (1,658) 15,161
Fund Balances, October 1 16,819 16,819 20,950 4,131
Fund Balances, September 30 $ - $ - $ 19,292 $ 19,292
F-59
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Duck Key Wastewater
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 71 $ 71
400 400 198 (202)
400 400 269 (131)
46,813 46,813 16,348 30,465
46,813 46,813 16,348 30,465
(46,413) (46,413) (16,079) 30,334
Reserve for Contingencies (6,242) (6,242) - 6,242
Reserve for Cash Balance (9,363) (9,363) - 9,363
Transfers from Constitutional Officers - - 1 1
Total Other Financing Sources/(Uses) (15,605) (15,605) 1 15,606
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(62,018) (62,018) (16,078)
62,018 62,018 86,510
- $ 70,432 $
45,940
24,492
70,432
F-60
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BUILDING FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
REVENUES:
Licenses and Permits
Charges for Services
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Safety
Building Department
Building Refunds
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 2,118,500
$ 2,118,500
$ 2,319,409
$ 200,909
52,000
52,000
62,111
10,111
4,000
4,000
2,929
(1,071)
8,000
8,000
14,624
6,624
2,182,500
2,182,500
2,399,073
216,573
2,422,701
2,422,701
2,135,251
287,450
10,000
10,000
5,951
4,049
2,432,701
2,432,701
2,141,202
291,499
(250,201) (250,201) 257,871 508,072
Reserve for Contingencies
(115,000)
(115,000)
- 115,000
Reserve for Cash Balance
(380,600)
(380,600)
- 380,600
Transfers from Other Funds
90,000
90,000
- (90,000)
Total Other Financing Sources/(Uses)
(405,600)
(405,600)
- 405,600
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(655,801) (655,801) 257,871 913,672
655,801 655,801 893,289 237,488
$ - $ - $ 1,151,160 $ 1,151,160
F-61
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF NET POSITION
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2013
ASSETS
Current Assets:
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Governmental Units
Due from Constitutional Officers
Interest Receivable
Total current assets
Noncurrent Assets:
Land and Other Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation
Total Noncurrent Assets
Total Assets
1 1 A Q11 ITICe
Current Liabilities:
Accounts Payable
Accrued Wages and Benefits Payable
Claims and Judgements Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Accrued Comp. Absences Payable
Total Current Liabilities
Noncurrent Liabilities:
Accrued Comp. Absences Payable
OPEB Liability
Total Noncurrent Liabilities
Total Liabilities
NET POSITION
Net investment in capital assets
Unrestricted
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
$ 1,280,235 $ 3,509,000 $ 1,941,395
3,820,826
10,490,644
5,776,991
675,698
2,546
36,005
3,514
61,267
-
53,803
392,624
-
9,692
26,610
14,654
5,843,768
14,482,691
7,769,045
428 33,265
428 33,265
5,843,768 14,483,119 7,802,310
31,754
1,633,257
76,264
9,814
10,728
18,483
1,069,901
965,564
233,910
16,902
-
-
-
-
12,018
340,675
1,128,371
2,609,549
2,097
15,416
14,933
128,784
62,832
129,826
130,881
78,248
144,759
1,259,252
2,687,797
485,434
- 428 33,265
4,584,516 11,794,894 7,283,611
Total Net Position
$ 4,584,516 $ 11,795,322 $ 7,316,876
G-1
Fleet
Management
Fund Total
$ 499,317
$ 7,229,947
1,287,626
21,376,087
-
714,249
34,724
99,505
602
447,029
3,266
54,222
1,825,535
29,921,039
54,000
54,000
890,612
924,305
944,612
978,305
2,770,147 30,899,344
44,247
1,785,522
47,487
86,512
-
2,269,375
172
172
-
16,902
-
12,018
9,677
9,677
101,583
4,180,178
61,163
328,329
93,609
649,771
389,492
743,380
491,075 4,923,558
944,612 978,305
1,334,460 24,997,481
$ 2,279,072 $ 25,975,786
G-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN NET POSITION
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Operating Revenues:
Charges for Services
Miscellaneous
Total operating revenues
Operating Expenses:
Personnel Services
Operations
Depreciation and Amortization
Asserted and Paid Claims
Total operating expenses
Operating Income/Loss
Non -Operating Revenues/(Expenses):
Worker's
Group
Risk
Compensation
Insurance
Management
Fund
Fund
Fund
$ 2,625,533
$ 14,007,761
$ 2,818,790
41,797
9,694
16,867
2,667,330
14,017,455
2,835,657
176,923
203,513
190,380
375,813
1,227,202
1,855,246
-
214
5,380
1,579,348
12,632,655
208,818
2,132,084
14,063,584
2,259,824
535,246 (46,129) 575,833
Investment Income 10,588 37,199 21,909
Insurance Recoveries 729,880 129,332 81,917
Grants and Donations - - -
Gain (Loss) on Disposition of Assets - - 700
Total Non -Operating Revenues/(Expenses) 740,468 166,531 104,526
Income/Loss Before Transfers
Transfers to Other Funds
Change in Net Position
Total Net Position -October 1
1,275,714 120,402 680,359
(82,641) (113,658) (64,383)
1,193,073 6,744 615,976
3,391,443 11,788,578 6,700,900
Total Net Position -September 30 $ 4,584,516 $ 11,795,322 $ 7,316,876
G-3
Fleet
Management
Fund Total
$ 2,852,415 $ 22,304,499
10,401 78,759
2,862,816 22,383,258
1,017,119
1,587,935
1,211,212
4,669,473
64,439
70,033
-
14, 420, 821
2,292,770
20,748,262
570,046 1,634, 996
7,290 76,986
- 941,129
12,728 12,728
- 700
20,018 1,031,543
590,064 2,666,539
(456,060) (716,742)
134,004 1,949,797
2,145,068 24,025,989
$ 2,279,072 $ 25,975,786
G-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash received from insurance recoveries
Cash payments to suppliers for goods and svcs
Cash payments for employee services
Cash payments to other funds
Cash payments for claims
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Transfers to other funds
Capital and Related Financing Activities:
Acquisition of capital assets
Proceeds from sale of capital assets
Net Cash Provided/(Used) by Capital and
Related Financing Activities
Investing Activities:
Investment income
Proceeds from sales and maturities of investments
Purchase of investment securities
Net Cash Provided/(Used) in Investing Activities
Net Increase/(Decrease) in Cash and
Cash Equivalents
Cash and Cash Equivalents:
October 1
Worker's
Compensation
Fund
Group
Insurance
Fund
Risk
Management
Fund
$ 88,057
$ 3,582,010
$ 48,038
2,510,161
10,177,191
2,782,770
54,247
130,270
50,526
(371,314)
(1,182,478)
(1,811,110)
(167,752)
(172,823)
(152,920)
(25,553)
(32,615)
(27,673)
(2,321,486)
(12,135,689)
(147,878)
41,732
9,694
16,867
(191,908)
375,560
758,620
82,641) (113,658) (64,383)
(23,473)
700
(22,773)
57,778 153,253 85,396
2,506,014 4,906,702 2,644,100
(1,868,550) (4,766,909) (2,614,377)
695,242 293,046 115,119
420,693 554,948 786,583
859,542 2,954,052 1,154,812
September 30 $ 1,280,235 $ 3,509,000 $ 1,941,395
G-5
Fleet
Management
Fund Total
$ 738,576
$ 4,456,681
2,116,601
17, 586, 723
-
235,043
(1,634,533)
(4,999,435)
(510,586)
(1,004,081)
(539,173)
(625,014)
-
(14,605,053)
10,401
78,694
181,286 1,1.23, 558
(456,060) (716,742)
(6,575) (30,048)
700
(6,575) (29, 348)
24,643
321,070
1,052,840
11,109,656
(668,062)
(9,917,898)
409,421
1,512,828
128,072 1,890,296
371,245 5,339,651
499,317 $ 7,229,947
G-6
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS - CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Reconciliation of operating income/(loss)
to net cash provided by/(used in)
operating activities:
Operating income/(loss)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization
Nonoperating Income -Insurance Recoveries
Change in assets and liabilities:
(Increase)/Decrease in Accounts receivable
(Increase)/Decrease in Due from other funds
(Increase)/Decrease in Due from other gov't units
(Increase)/Decrease in Due fm constitutional ofcrs
Increase/(Decrease) in Accounts payable
Increase/(Decrease) in Accrued wages/benefits
Increase/(Decrease) in Claims/judgments payable
Increase/(Decrease) in Due to other funds
Increase/(Decrease) in Due to other gov't units
Increase/(Decrease) in Due to constitutional ofcrs
Increase/(Decrease) in Comp. absences payable
Increase/(Decrease) in OPEB liability
Total adjustments
Net cash provided by/(used in)
operating activities
Worker's
Compensation
Fund
Group
Insurance
Fund
Risk
Management
Fund
$ 535,246 $ (46,129) $ 575,833
-
214
5,380
729,880
129,332
81,917
(675,698)
938
(31,391)
-
25,576
-
(2,325)
(24,367)
-
(22,424)
(249,769)
-
(7,033)
589,870
39,907
517
2,437
9,759
(742,138)
(51, 269)
60,940
(438)
(1,190)
(677)
8,012
-
-
(2,566)
-
12,018
(28,155)
(9,211)
(9,266)
15,214
9,128
14,200
(727,154)
421,689
182,787
$ (191, 908) $ 375,560 $ 758,620
Noncash investing, capital, and financing activities:
Contribution of capital assets from gov't $ - $ - $ -
Change in fair value of investments (41,904) $ (106,904) $ (58,631)
Cash Reconciliation:
Unrestricted $ 1,280,235 $ 3,509,000 $ 1,941,395
G-7
Fleet
Management
Fund Total
$ 570,046 $ 1,634,996
64,439 70,033
- 941,129
1,214
(704,937)
-
25,576
2,070
(24,622)
(522)
(272,715)
(27,587)
59.5,157
(449)
12,264
-
(732,467)
(468,495)
(470,800)
(2)
8,010
-
9,452
2,033
(44,599)
38,539
77,081
(388,760) (511,438)
$ 181,286 $ 1,123, 558
$ 12,728 $ 12,728
$ (14;982} (222,421)
$ 499,317 $ 7,229, 947
G-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMPONENT UNIT
COMPREHENSIVE PLAN LAND AUTHORITY
STATEMENT OF NET POSITION
SEPTEMBER 30, 2013
ASSETS
Cash and cash equivalents
$ 14,371,070
Due from BOCC
428,820
Due from State of Florida
77,582
Mortgages receivable
9,151,579
Equipment, net of accumulated depreciation
254
Capital assets -land
21,051,752
Total assets 45,081,057
LIABILITIES
Current liabilities:
Accounts payable 2,077
Accrued wages 12,248
Compensated absences 22,282
Total current liabilities 36,607
Noncurrent liabilities:
Compensated absences 60,565
Total noncurrent liabilities 60,565
Total liabilities 97,172
NET POSITION
Net position:
Net investment in capital assets 21,052,006
Restricted 7,579,268
Unrestricted 16,352,611
Total net position $ 44,983,885
H-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMPONENT UNIT
COMPREHENSIVE PLAN LAND AUTHORITY
STATEMENT OF ACTIVITIES
SEPTEMBER 30, 2013
General revenues
Intergovernmental $ 3,910,253
Investment Income 27.922
Total general revenues 3,938,175
Program expenses
Land contribution conveyances 251,457
General government 297,512
Total program expenses 548,969
Increase in net position 3,389,206
Net position, beginning of year 41,594,679
Net position, end of year $ 44,983,885
H-2
`�► Cherry Bekaert"`
Report of Independent Auditor on Internal Control Over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to the financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund, the discretely presented
component unit, and the aggregate remaining fund information of the Monroe County, Florida Board of County
Commissioners (the "Board") as of and for the year ended September 30, 2013, and the related notes to the
financial statements, which collectively comprise the Board's basic financial statements, and have issued our
report thereon dated June 30, 2014.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Board's internal control over
financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances
for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Board's internal control. Accordingly, we do not express an opinion on the
effectiveness of the Board's internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph and was
not designed to identify all deficiencies in internal control that might be material weaknesses or significant
deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified.
However, as described in Appendix A — Financial Statement Findings, we identified certain deficiencies in
internal control that we consider to be material weaknesses.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the Board's financial
statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiencies
noted in Appendix A — Financial Statement Findings to be material weaknesses.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Board's financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
1-1
Responses to the Findings
The Board's responses to the findings identified in our audit are described in Appendix A — Financial Statement
Findings. The Board's responses were not subjected to the auditing procedures applied in the audit of the
financial statements and accordingly, we express no opinion on them.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the Board's internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Board's internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
June 30, 2014
1-2
MOIVROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
APPENDIX A- FINANCIAL STATEMENT FINDINGS
Finding 2013-01
Material Weakness
Training and Review
Criteria: An effective system of internal control contemplates that management properly maintain books and
record transactions to ensure the accuracy of the financial statements. This includes ensuring that all employees
have the proper training and qualifications in order to perform their assigned functions and that the work
performed is reviewed in a timely manner to ensure accuracy.
Condition: During our audit we noted instances where Finance staff did not appear to have the training
necessary to perform their assigned functions. Additionally we noted a lack of oversight or review of the work
performed.
Certain specific instances include:
• Vacancies existed in accounting staff positions which resulted in a number of accounting issues
throughout the year. At times transactions were not posted accurately or timely.
• Training of new hires was a challenge due to the lack of experience of existing staff.
• Individuals were hired that did not have governmental experience.
• The majority of the staff in key positions in the Finance office had less than one year of experience.
• Written procedural manuals did not exist.
Questioned Costs: There were no questioned costs associated with this finding
Effect: The County books and records on a monthly basis were not up to date and review processes were not in
place.
Cause: Due to significant turnover in office staff, the Finance Division operated short staffed for most of the past
year. "Fhe turnover of staff has adversely affected the Clerk's ability to properly train newly hired staff and to
effectively review their work for accuracy and timeliness.
Recommendation: We recommend that the Clerk hire sufficient Finance staff with the proper qualifications and
provide them with appropriate training and oversight to ensure that records can be maintained in a timely
fashion in order to provide accurate and reliable financial information.
Management Response: Hiring financial positions can be a challenge in the Keys. Management recognizes
the need to be fully staffed and is actively recruiting qualified staff to fill a number of unanticipated vacancies
that occurred within our Finance Department over the past year.
Management has implemented several standard operating procedures for many of the financial tasks and
responsibilities. In addition, we are developing appropriate training and cross -training programs with
commitments from other Florida Clerk & Comptroller's Offices who use the same financially accounting software
and have the same duties and responsibilities as Monroe.
1-3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
APPENDIX A — FINANCIAL STATEMENT FINDINGS
2013-02
Material Weakness
Monthly close out procedures
Criteria: An effective system of internal control contemplates that management properly maintain books and
records to ensure the accuracy of the financial statements. Reconciliations of the accounts should be prepared
in a timely manner to ensure completeness and accuracy of the financial information and to allow for timely
reporting.
Condition: During our audit we noted numerous instances where the reconciliations of significant accounts
were not performed in a timely manner and where amounts were recorded in error.
Certain specific instances include:
• Reconciliations of all accounts were not done on a monthly basis which resulted in transactions being
posted, in some cases, months after they occurred.
• The books and records for the year ended September 30, 2013 of the County were not finalized until
well after year-end.
• The reconciliation of the due to/due from accounts between the constitutional officers and the County
were not completed until 4 months after year end.
• Governmental capital assets were not updated in the subsidiary ledger and reconciled to the general
ledger until well after the year end.
• An Airport receivable that had been recorded in the previous fiscal year was still uncollected and
remained on the County's general ledger in January, 2014.
• Expenditures of federal and State awards were not recorded, reviewed and reconciled on a routine
basis and delayed the closing of the books.
• Expenditures for the Cudjoe Key Wastewater project were not recorded in the County's general ledger
and the Duck Key Wastewater expenditures were overstated until reconciliation procedures were
performed and finalized in May 2014. Unrecorded expenditures resulted in unencumbered budget
balances which could result in over -expenditures and budget violations.
Questioned Costs: There were no questioned costs associated with this finding
Effect: The County books and records on a monthly basis were not up to date and review processes were not
being performed on a timely basis. As a result reports may be filed incorrectly and not on a timely basis.
Unposted expenditures could compromise budget controls.
Cause: Due to significant turnover in the Finance office staff, the County has lost the institutional knowledge of a
number of key employees and has operated short staffed for most of the fiscal year. The undocumented
procedures adversely affected the ability to maintain proper internal controls over the processes necessary to
assure the financial records are accurate and up to date.
Recommendation: We recommend that the hiring of sufficient Finance staff with the proper qualifications to
ensure that records can be maintained and reconciled in order to provide accurate and timely financial
information.
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MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
APPENDIX A- FINANCIAL STATEMENT FINDINGS
Management Response: Hiring financial positions can be a challenge in the Keys. Management recognizes
the need to be fully staffed and is actively recruiting qualified individuals to fill a number of unanticipated
vacancies that occurred within our Finance Department over the past year.
Management has documented the purpose and history for several of the functions for staff as well as the related
rules, regulations and guidelines required when analyzing and processing transactions. In addition,
management has implemented several standard operating procedures and best practices, as well as a calendar
of events and deadlines in order to improve timeliness issues.
Currently, management is developing appropriate training and cross -training programs with commitments from
other Florida Clerk & Comptroller's Offices who use the same financially accounting software.
Finding 2013-03
Material Weakness
Prior Period Adjustment
Criteria: In the current year, two prior period adjustments were made.
Condition: During the year ended September 30, 2013, errors were found and corrected in the reporting of the
wastewater projects in the governmental funds and receivable cut-off in the proprietary funds.
Context: Cudjoe Regional Wastewater Project fund balance was overstated, the Big Coppitt Wastewater
Project fund balance was understated, the Duck Key Wastewater Project fund balance was understated, and
the Key West Airport net position was understated. The overall net effect was that the prior period fund balance
on the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances was
overstated and the prior period net position on the Proprietary Funds Statement of Revenues, Expenses, and
Changes in Fund Net Position was understated.
Effect: The current year fund balance in the Governmental Funds Statement of Revenues, Expenditures, and
Changes in Fund Balances and the current year net position in the Proprietary Funds Statement of Revenues,
Expenses, and Changes in Fund Net Position needed to be adjusted to properly reflect the prior year
transactions.
Cause: The treatment of two accounting transactions was inadvertently erroneous and a current review of these
transactions by management revealed the need for a correction.
Recommendation: We recommend careful review of all transactions as they occur to determine the appropriate
accounting treatment as well as year-end reconciliation of all accounts.
Management Response: During the year ended September 30, 2013, errors were found in the previous
reporting of both revenues and expenditures for the wastewater projects and receivables cut-off. Finance staff
analyzed each of the wastewater projects, Stock Island, Big Coppitt, Duck Key and Cudjoe, from their inception.
The years requiring adjustments ranged from 2005 through 2012.
Generally accepted accounting principles require that assessment revenues and the associated interest and
collection fees be treated as unearned until the project is substantially complete and available to the property
owners. The Clerk's finance staff did a great job identifying the accounting issues in regards to these
wastewater projects and accordingly has since implemented a more automated system of accounting for these
transactions.
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MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
APPENDIX A - FINANCIAL STATEMENT FINDINGS
Agreements were made to advance funds to FKAA to cover construction expenses. The advance payments
made during each of the project periods were reported as expenditures at the time they were advanced rather
than when the money was actually spent as required by accounting standards.
These reporting issues were corrected in the current year ending September 30, 2013. The results were
restatements of the beginning balances on both the fund and the government -wide financial statements.
Implementation of a new monthly procedure will be established and be part of the Clerk's monthly reporting to
the BOCC as part of the Clerk's agenda items. This procedure will be a recap of the monthly expenditures
accepted and applied against the wastewater projects, the amounts received as well as the remaining balances
of any advanced payments.
Material Weakness
Quarterly Reports
Finding 2013-04
Criteria: The Passenger Facility Charge (PFC) Audit Guide for Public Agencies: Section 158.63 requires that
the public agency provide quarterly reports to carriers collecting PFC revenues for the public agency, with a
copy to the appropriate FAA Airport office. The PFC quarterly report must include PFC revenue received from
collecting carriers, interest earned, and expenditures for the quarter; cumulative PFC revenue received, interest
earned, expenditures, and the amount committed for use on currently approved projects.
Condition: Quarterly reports were filed in a timely manner; however, they were not reviewed or reconciled to
the general ledger in a timely manner.
Questioned Costs: There are no questioned costs as the reports have been amended for all incorrect
reporting.
Effect: All quarterly reports included minor misstatements prior to our audit; the third quarter was materially
misstated due to an expenditure that did not utilize PFC receipts.
Cause: Lack of internal controls established over reconciling receipts and disbursements reported to the
general ledger as well as review of the quarterly reports.
Recommendation: We recommend that internal controls be established to assure that the quarterly reports are
reconciled to the general ledger on a timely basis so that amounts are properly stated and that the reports are
reviewed prior to submission.
Management Response: Historically, the Clerk's Finance office functioned as the internal control whereby they
would quarterly review the Airports PFC usage and record the PFC activity reclassing the PFC cash. Airport
staff would then prepare the PFC report and submit it to the Clerk's Finance office for review to ensure all
activity had been captured prior to submission of the report to the FAA. Prior year's process narrative
documented this internal control. During fiscal year 2013 the Clerk's office ceased performing this established
internal control. We contend the Clerk's Finance office is uniquely positioned to perform this function. We
recommend a return to the audit function previously provided by the Clerk's office to ensure all activity has been
accurately captured by the Airport prior to submission of the quarterly PFC report.
ID
Cherry Bekaert"P
Independent Auditor's Management Letter
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of each major fund, the discretely presented component unit, and the
aggregate remaining fund information of the Monroe County, Florida Board of County Commissioners (the
"Board") as of and for the year ended September 30, 2013, and have issued our report thereon dated June 30,
2014.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. We have issued our Report of Independent Auditor on Internal
Control over Financial Reporting and on Compliance and Other Matters. Disclosures in this report, which is
dated June 30, 2014, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which
governs the conduct of local governmental entity audits performed in the State of Florida. This letter includes the
following information, which is not included in the aforementioned auditor's report.
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. No recommendations were made in the preceding annual financial report.
Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the provisions of
Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, nothing
came to our attention that would cause us to believe that the Board was in noncompliance with Section 218.415
regarding the investment of public funds.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. See Appendix A for our recommendations. We did not
audit the Board's responses to these matters, which are also provided in Appendix A, and, accordingly, we
express no opinion on them.
Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
in the financial statements that is less than material but which warrants the attention of those charged with
governance. Our recommendation can be found in Appendix A of this Report. We did not audit the Board's
response to the recommendations, which is also provided in Appendix A, and, accordingly, we express no
opinion on it.
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Section 10.554(1)(i)5., Rules of the Auditor General, requires the name or official title and legal authority for the
primary government and each component unit of the reporting entity be disclosed in this management letter,
unless disclosed in the notes to the financial statements. Such disclosure is included in notes to the financial
statements.
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
June 30, 2014
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
MANAGEMENT LETTER COMMENTS (CURRENT YEAR) - APPENDIX A
SRF Loan Requirement
Observation:
An email was sent to a former employee's email address after she was no longer employed by the County. The
email requested an audit of the Big Coppitt State Revolving Fund ("SRF") loan. Because the former employee's
email account was not being closely monitored, the County was not aware of the audit request until close to the
due date of the audit. Important communications from outside parties could be overlooked if former employee
emails are not closely monitored particularly in a time of high staff turnover.
Recommendation:
We recommend that the County put procedures in place to ensure that emails sent to employees that have
terminated are routed to proper management or replacement employees so that emails of significance and
importance do not go overlooked and unaddressed.
Management Response:
Upon the separation of an employee, an auto reply will be established in order for the sender to receive a
response on the replacement contact personnel. This will continue for a 12 month period.
Procurement Card Testing
Observation:
During audit testing over procurement cards, we noted that at times procurement card accounts are being paid
late due to the fact that supporting documentation (i.e. receipts) to substantiate the purchase is not being
provided to Finance in a timely manner. Late payment of procurement card statements results in the card being
rendered unusable to the holder until payment is made.
Recommendation:
We recommend that the County put procedures in place to ensure that supporting documentation for
procurement card purchases be obtained and provided to Finance in a timely manner.
Management Response:
The County staff is reviewing the process for streamlining and reducing the amount of time required to get the
monthly billing to the Clerk's office for payment.
11K
IT Best Practice Recommendation — Risk Assessment
Observation:
During our review of the internal controls over information technology we noted that the County has not
performed a formal risk assessment of the information technology that is currently in place. A risk assessment is
an assessment of the risk faced by information technologies at the County. This document should identify and
classify potential risks to the central IT infrastructure and resources, document obstacles precluding elimination
of these identified risks and then recognize the County's acceptance of those risks. A risk assessment should
be updated with the results of audits, inspections, and identified incidents. The scope should include risks
related to the confidentiality, availability, and integrity of critical data and resources. As a main deliverable of
this risk assessment, documented policies and procedures related to IT Security should be developed and
implemented. Once approved the policies and procedures should be updated annually and approved by the
executive level. Additionally all employees should sign -off on these policies stating they agree to adhere to set
policies and procedures.
Recommendation:
We recommend that the County IT management perform and document a formal IT Risk Assessment of the
information technology that is currently in place.
Management Response:
County IT management is in the process of performing an IT risk assessment for 2014.
IT Best Practice Recommendation — Information Security Policy
Observation:
A formal Information Security Policy which defines the security objective for the County has not been developed
and implemented by the County. A policy should be established to define requirements to requesting and
granting access, terminating access, and periodically reviewing access. Additionally procedures should be
implemented to define minimum requirements for password security, confidentiality of information, and
segregation of duties guidelines within the application. The policy should also outline the security policies of the
County that are in place to restrict physical and logical access to sensitive data as well as network security,
back-up and disaster recovery procedures. The program should be reviewed and updated annually to accurately
reflect changes in the information systems environment.
Recommendation:
We recommend that the County IT management develop and implement a formal Information Security Policy.
This lack of documentation could result in inadequate implementation of the Board's IT security controls.
Management Response:
County IT management is in the process of developing a formal Information Security Policy for 2014
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CSFA 55.004 - Aviation Development Grants
Key West International Airport
Observation:
During audit testing over the Airport Improvement Program we noted that all five of the reimbursements tested
did not have a signature indicating the review of the reimbursement request. This signature is not required per
the compliance supplement or grant agreement; however, we feel that this is a best practice to ensure that the
reimbursement request is for an allowable activity / allowable cost. Review of all reports filed will help to ensure
proper reporting.
Recommendation:
We recommend that the County put procedures in place to ensure reimbursement requests are signed by the
reviewer, signifying that the reimbursement request has been reviewed and is for an allowable activity /
allowable cost.
Management Response:
Management agrees and the Airport has implemented a procedure whereby all reimbursement requests are
reviewed by the appropriate staff, and documented accordingly, prior to their submission. A master
reimbursement request log has also been developed documenting all pertinent details including preparer,
reviewer, date of preparation and date of review, amount requested and applicable grant.