Fiscal Year 2012MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
FINANCIAL STATEMENTS
As of and for the Year Ended September 30, 2012
And Report of Independent Auditor
/sir
Cherry B r ''"
000
t I whw "r,
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2012
TABLE OF CONTENTS
Table of Contents
Basic Financial Statements
Independent Auditors' Report
Fund Financial Statements:
Balance Sheet - Governmental Funds
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
General Fund
Fine and Forfeiture Fund
Road and Bridge Fund
Governmental Grants Fund
Comprehensive Plan Land Authority Fund
Statement of Net Assets - Proprietary Funds
Statement of Revenues, Expenses and Changes in Fund Net Assets - Proprietary Funds
Statement of Cash Flows - Proprietary Funds
Statement of Fiduciary Net Assets - Fiduciary Funds
Statement of Changes in Fiduciary Net Assets - Fiduciary Funds
Notes to the Statements
Combining and Individual Fund Statements and Schedules:
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
One Cent Infrastructure Surtax Capital Project Fund
Infrastructure Sales Surtax Revenue Bonds, Series 2007 Capital Projects Fund
All Debt Service Funds
Combining Balance Sheet - NonMajor Governmental Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
NonMajor Governmental Funds
PAGE
A-1 - A-3
C-1 - C-2
C-3 - C-4
C-5 - C-9
C-10 - C-11
C-12
C-13 - C-15
C-16
C-17 - C-20
C-21 - C-22
C-23 - C-26
C-27
C-28
b
E-1
E-2
E-3
F-1 - F10
F-11 - F-20
A-1
(Continued)
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2012
TABLE OF CONTENTS - Continued
Combining and Individual Fund Statements and Schedules (Continued): PAGE
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Special Revenue Funds:
Affordable Housing Programs
F-21
Tourist Development, All Districts, Two Cent
F-22
Tourist Development, Administration and Promotional, Two Cent
F-23
Tourist Development, District #One
F-24
Tourist Development, District #Two
F-25
Tourist Development, District #Three
F-26
Tourist Development, District #Four
F-27
Tourist Development, District #Five
F-28
Impact Fees - Roadways
F-29
Impact Fees - Parks and Recreation
F-30
Impact Fees - Libraries
F-31
Impact Fees - Solid Waste
F-32
Impact Fees - Police Facilities
F-33
Impact Fees - Fire and EMS
F-34
Impact Fees - Employee Fair Share Housing
F-35
Fire and Ambulance, District #1 - Lower and Middle Keys
F-36
Upper Keys Health Care Special Taxing District
F-37
Unincorporated Area Service District - Parks and Recreation
F-38
Unincorporated Area Service District - Planning, Building & Zoning
F-39 - F-40
Local Housing Assistance
F-41
Municipal Policing
F-42
911 Enhancement Fees
F-43
Duck Key Security District
F-44
Boating Improvement
F-45
Miscellaneous Special Revenue
F-46 - F-47
Environmental Restoration
F-48
Law Enforcement Trust
F-49
Court Facility Fees
F-50
Drug Abuse Trust
F-51
Marathon Municipal Service Taxing Unit
F-52
Bay Point Municipal Service Taxing Unit
F-53
Big Coppitt Municipal Service Taxing Unit
F-54
Key Largo Municipal Service Taxing Unit
F-55
rAW
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Fiscal Year Ended September 30, 2012
(Continued)
TABLE OF CONTENTS - Continued
Combining and Individual Fund Statements and Schedules (Continued): PAGE
Stock Island Wastewater F-56
Cudjoe-Sugarloaf Municipal Service Taxing Unit F-57
Conch Key Municipal Service Taxing Unit F-58
Long Key -Layton Municipal Service Taxing Unit F-59
Duck Key Municipal Service Taxing Unit F-60
Building Fund F-61
Combining Statement of Net Assets - Internal Service Funds G-1 - G-2
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets -
Internal Service Funds G-3 - G-4
Combining Statement of Cash Flows - Internal Service Funds G-5 - G-8
OTHER REPORTS
Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and other matters Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards H-1 - H-2
Independent Auditors' Management Letter
H-3 - H-4
A-3
Cherry Beer "
Independent Auditors' Report
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the accompanying financial statements of each major fund and aggregate remaining
fund information of the Monroe County, Florida Board of County Commissioners (the "Board") as of and
for the year ended September 30, 2012, which collectively comprise the Board's basic financial
statements as listed in the table of contents. These financial statements are the responsibility of the
Board's management. Our responsibility is to express opinions on these financial statements based on
our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and the significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audit provides a reasonable basis for our
opinions.
As described in Note 1, the financial statements referred to above are not intended to be a complete
presentation of the financial position, changes in financial position and cash flows, where applicable, of
the Board. Additionally, the financial statements present only the Board and are not intended to present
the financial position and the changes in its financial position and its cash flows, where applicable, of
Monroe County, Florida, taken as a whole.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of each major fund and the aggregate remaining fund information of the
Board as of September 30, 2012, and the respective changes in its financial position, and cash flows,
where applicable, thereof and the respective budgetary comparison for the General Fund, Fine &
Forfeiture Fund, Road & Bridge Fund, Governmental Grants Fund, and Comprehensive Plan Land
Authority Fund for the year then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated March 31,
2013, on our consideration of the Board's internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over
financial reporting and compliance and the results of that testing, and not to provide an opinion on the
internal control over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards and should be considered in assessing
the results of our audit.
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Board's basic financial statements. The combining and individual fund
statements and schedules as listed in the table of contents are presented for purposes of additional
analysis and are not a required part of the Board's financial statements. Such information is the
responsibility of management and was derived from and relates directly to the underlying accounting
and other records used to prepare the Board's financial statements. The information has been
subjected to the auditing procedures applied in the audit of the Board's financial statements and certain
additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the Board's financial statements or to the Board's
financial statements themselves, and other additional procedures in accordance with accounting
standards generally accepted in the United States of America. In our opinion, the information is fairly
stated in all material respects in relation to the Board's financial statements as a whole.
This report is intended solely for the information and use of management, the Mayor and Board of
County Commissioners of Monroe County, Florida and applicable state agencies, and is not intended to
be and should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
Assets
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Inventory
Total Assets
Liabilities and Fund Balances
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
General
Fine &
Forfeiture
Road &
Bridge
Governmental
Grants
$ 7,220,515
$ 3,171,512
$ 1,199,865
$ 310,701
24,716,366
15,107,029
8,744,236
550,700
38,442
1,042,474
-
-
2,991,330
303,608
-
479,698
293,038
199,726
520,384
4,467,757
4,853,206
1,486,749
-
-
-
-
-
225,119
-
-
-
(225,119)
82,242
50,296
29,072
1,824
3,830
-
-
-
$ 40,198,969
$ 21,361,394
$ 10,493,557
$ 5,810,680
$ 1,308,245
$ 111,036 $
52,241
$ 728,575
9,101
-
-
70,365
571,600
62,136
79,220
48,416
574,369
1,676
250,211
1,200,041
279,759
31,861
37,421
77,499
4,601
108,384
-
45,321
4,561
-
13
-
8,445
-
-
-
-
823,077
-
3,092,276
2,760,681
1,138,170
419,106
5,262,493
3,830 - - -
95,485 20,223,224 10,074,451 548,187
14,038,181 - - -
23,300,792 - - -
37,438,288 20,223,224 10,074,451 548,187
$ 40,198,969 $ 21,361,394 $ 10,493,557 $ 5,810,680
The notes to the financial statements are an integral part of these statements.
C-1
Comprehensive
One Cent
Infra Sls Srtx
Nonmajor
Total
Plan Land
Infrastructure
Revenue Bonds All
Governmental
Governmental
Authority
Surtax
Series 2007 Debt Service
Funds
Funds
$ 13,251,371
$ 4,152,483 $
4,939,691 $
707,559
$ 9,989,459
$ 44,943,156
-
20,621,754
4,477,826
1,814,251
54,014,324
130,046,486
_
-
-
-
283,599
1,364,515
376,310
-
-
-
954,970
5,105,916
24,196
1,225,480
-
-
413,493
7,144,074
-
-
-
-
3,866,885
10,206,840
9,151,579
-
-
-
8,963,588
18,340,286
_
-
-
-
(8,963,588)
(9,188,707)
-
68,646
4,803
6,024
213,148
456,055
_
_
_
-
-
3,830
$ 22,803,456
$ 26,068,363 $
9,422,320 $
2,527,834
$ 69,735,878
$ 208,422,451
$ 1,091 $ 120,931 $
1,703,232 $
- $ 3,302,387 $
7,327,738
- 105,619
89,017
- 32,061
306,163
11,290 17,800
5,096
- 696,199
1,491,757
- 952,184
-
227 1,679,855
4,658,563
_
-
- 322,259
748,799
_ -
-
- 123,007
281,313
_ -
-
- 10,248
14,822
_ -
-
- 1,680
10,125
_ -
-
- 240,793
4,156,146
12,381 1,196,534
1,797,345
227 6,408,489
18,995,426
9,151, 579 -
- - -
9,155,409
6,325,340 24,871,829
7,624,975 2,527,607 56,929,259
129,220,357
- -
- - 1,967,269
1,967,269
7,314,156 -
- - 4,430,861
25,783,198
_ -
- - -
23,300,792
22,791,075 24,871,829
7,624,975 2,527,607 63,327,389
189,427,025
$ 22,803,456 $ 26,068,363 $ 9,422,320 $ 2,527,834 $ 69,735,878 $ 208,422,451
C-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTALFUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Debt Service
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Fine & Road & Governmental
General Forfeiture Bridge Grants
$ 23,449,574 $ 39,674,250 $ 2,331,491 $
7,424,416
74,050
3,279,227
5,717,205
889,744
4,412,367
108,215
125,527
10,006
94,775
-
-
146,208
126,045
36,162
6,169
869,645
6,163
275,735
70,444
32,789,593
44,387,650
6,030,830
5,919,345
24,862,432
465,641 -
-
1,143,665
43,797,948 -
812,378
201,146
- -
232,307
258,149
- 4,103,071
1,424,640
548,562
- -
3,215,141
7,737,876
- -
1,915,944
2,970,458
- -
45,437
2,983,637
1,654,531 -
-
40,705,925
45,918,120 4,103,071
7,645,847
(7,916,332) (1,530,470) 1,927,759 (1,726,502)
Transfers from Other Funds 4,364,961 - 104,672 618,614
Transfers to Other Funds (322,505) (14,782) (786,664) (227,570)
Transfers from Constitutional Officers 3,977,472 1,533,154 - -
Total Other Financing Sources/(Uses) 8,019,928 1,518,372 (681,992) 391,044
Net Change in Fund Balances
103,596
(12,098)
1,245,767
(1,335,458)
Fund Balances -October 1
37,334,692
20,235,322
8,828,684
1,883,645
Fund Balances -September 30 $ 37,438,288 $ 20,223,224 $10,074,451 $ 548,187
The notes to the financial statements are an integral part of these statements.
C-3
Comprehensive
One Cent
Infra Sis Srtx
Nonmajor
Total
Plan Land
Infrastructure
Revenue Bonds All
Governmental
Governmental
Authority
Surtax
Series 2007 Debt Service
Funds
Funds
$ -
$ 16,318,450 $
- $
- $
40,873,368
$ 122,647,133
-
-
-
-
5,472,910
5,472,910
3,607,324
-
-
-
5,032,039
25,134,261
-
-
-
-
6,512,486
12,048,339
-
-
-
-
859,089
963,870
59,909
90,889
24,372
15,475
254,921
760,150
67,398
9,160
-
-
198,715
1,497,260
3,734,631
16,418,499
24,372
15,475
59,203,528
168,523,923
1,958,431
-
-
-
3,402,812
30,689,316
-
-
-
-
20,857,578
66,611,569
-
-
-
-
1,275,446
1,708,899
-
-
-
-
332,837
6,118,697
-
-
-
-
23,590,019
27,353,722
-
-
-
-
228,789
9,882,609
-
-
-
-
1,507,959
4,523,854
-
-
-
-
551,684
5,189,852
-
1,737,429
3,752,635
-
2,361,894
7,851,958
-
-
-
8,077,255
-
8,077,255
1,958,431
1,737,429
3,752,635
8,077,255
54,109,018
168,007,731
1,776,200 14,681,070 (3,728,263) (8,061,780) 5,094,510 516,192
- 409,802 - 8,394,187
4,177,570
18,069,806
- (12,530,196) - -
(3,254,487)
(17,136,204)
18,054 - - -
865,093
6,393,773
18,054 (12,120,394) - 8,394,187
1,788,176
7,327,375
1,794,254 2,560,676 (3,728,263) 332,407
6,882,686
7,843,567
20,996,821
22,311,153
11,353,238
2,195,200
56,444,703
181,583,458
$ 22,791,075
$ 24,871,829
$ 7,624,975 $
2,527,607 $
63,327,389
$ 189,427,025
M
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Board of County Commissioners
County Administrator
Public Works Management
County Attorney
Office of Management & Budget
Technical Services
Technology Replacement
Grants Administration
Personnel
Purchasing
Public Works Facilities Maintenance
ADA Compliance
ADA Transition Plan Project
Value Adjustment Board
Lobbyist
Employee Suggestion Plan
FJC Lobby
MenB Dressing Room
Promotional Advertising
Tax Increment Payment
Quasi External Services
Clerk to BOCC-Financial Package
Clerk Comm & Fees-Noncourt
Clerk Comm & Fees-TDC
Tax Collector
Property Appraiser
Supervisor of Elections
Insurances -Supervisor of Elections
Gov't Enterprise Management System
Total General Government
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 23,722,588 $ 23,722,588 $ 23,449,574 $ (273,014)
7,094,540
7,094,540
7,424,416
329,876
791,050
791,050
889,744
98,694
10,920
10,920
10,006
(914)
240,842
240,842
146,208
(94,634)
685,051
737,970
869,645
131,675
32,544,991
32,597,910
32,789,593
191,683
1,642,820
1,642,820
1,371,182
271,638
577,776
637,376
614,232
23,144
120,892
120,892
120,439
453
1,417,404
1,417,404
1,194,073
223,331
508,371
508,371
314,743
193,628
1,569,534
1,674,534
1,506,211
168,323
381,730
276,730
209,742
66,988
166,536
179,036
165,629
13,407
335,937
340,937
323,366
17,571
215,644
215,644
201,650
13,994
6,691,157
6,691,157
5,865,392
825,765
10,000
-
-
-
50,000
62,100
61,259
841
35,000
35,000
27,231
7,769
60,000
109,000
94,045
14,955
-
10,000
-
10,000
-
32,000
24,849
7,151
-
30,000
-
30,000
5,000
5,000
1,680
3,320
300,000
300,000
244,091
55,909
125,000
125,000
118,789
6,211
5,000
5,000
-
5,000
2,606,478
2,606,478
2,606,478
-
104,965
104,965
104,965
-
4,961,967
4,961,967
4,271,492
690,475
3,589,302
3,589,302
3,423,671
165,631
1,769,786
1,849,786
1,849,786
-
129,287
129,287
124,560
4,727
200,000
200,000
22,877
177,123
27,579,586
27,859,786
24,862,432
2,997,354
(Continued)
The notes to the financial statements are an integral part of these statements.
C-5
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Public Safety:
Hurricane
300,000
300,000
-
300,000
Emergency Management
213,592
213,592
188,419
25,173
Marathon Emer Operations Center
70,850
70,850
33,651
37,199
Medical Examiner
579,972
595,972
574,749
21,223
American Red Cross Lower Keys
10,000
10,000
10,000
-
Fire Academy
447,894
581,779
336,846
244,933
Total Public Safety
1,622,308
1,772,193
1,143,665
628,528
Physical Environment:
Extension Service 189,306 189,306 180,478 8,828
Wastewater Upgrade 220,550 220,550 20,668 199,882
Total Physical Environment 409,856 409,856 201,146 208,710
Transportation:
County Engineer 360,287 358,187 258,149 100,038
Economic Environment:
Literacy Volunteers of America
5,000
5,000
5,000 -
Veteran's Affairs
454,740
454,740
419,035 35,705
Veteran's Affairs Transportation
128,027
128,027
124,527 3,500
Total Economic Environment
587,767
587,767
548,562 39,205
Human Services:
Health Care Respite Act
40,000
40,000
18,098
21,902
Hospice of the Florida Keys
126,000
126,000
126,000
-
Public Works Animal Shelter
963,598
963,598
822,591
141,007
Bayshore Manor
722,147
722,147
673,524
48,623
Middle Keys Guidance Clinic
28,062
28,062
28,062
-
Middle Keys Guidance Clinic
540,000
540,000
540,000
-
Baker Act LKMC FS394.463
83,334
83,334
83,333
1
Baker Act GCC FS394.463
334,880
334,880
334,880
-
GCC Jail Inhouse Program
69,177
69,177
69,177
-
GCMK Bakermrchmn Transp
146,000
146,000
122,581
23,419
Be the Chng of the FL Keys
25,000
25,000
25,000
-
Monroe Cnty Assoc. for Retarded Citizens
153,000
153,000
153,000
-
Heron/ Peacock
25,000
25,000
25,000
-
Older Americans Volunteer Program
500
500
256
244
Welfare Administration
433,008
489,848
472,003
17,845
Welfare Services
543,200
2,247,769
2,117,767
130,002
Florida Keys Children's Shelter
149,000
149,000
149,000
-
(Continued)
The notes to the financial statements are an integral part of these statements.
C-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
MCEF/ Monroe Youth Challenge
20,000
20,000
20,000
-
Wesley House
143,600
143,600
143,600
-
Helpline
5,000
5,000
5,000
-
Domestic Abuse Shelter
30,000
30,000
30,000
-
Florida Keys Outreach Coalition
34,000
34,000
34,000
-
SHAL
3,000
3,000
3,000
-
Samuel's House
74,000
74,000
74,000
-
Grace Jones
29,000
29,000
29,000
-
Womankind
75,000
75,000
75,000
-
Rural Health Network
327,600
327,600
327,600
-
Social Service Transportation
757,031
801,919
886,932
(85,013)
Keys Area Interdenominational Resources
22,000
22,000
22,000
-
FL Keys Healthy Start Coalition
20,000
20,000
11,500
8,500
Star of the Sea Foundation
44,000
44,000
44,000
-
MCSB Pace
59,000
59,000
59,000
-
Health Department Lease
66,000
66,000
66,000
-
Aids Help
24,000
24,000
24,000
-
Independence Cay
20,000
20,000
19,472
528
Historic FI Keys Foundation
28,500
28,500
28,500
-
Good Health Clinic
40,000
40,000
40,000
-
FL Keys Area Hlth Educ Ctr
35,000
35,000
35,000
-
Total Human Services
6,238,637
8,044,934
7,737,876
307,058
Culture and Recreation:
Heart of the Keys Recreation
30,400
30,400
25,736
4,664
Big Pine Athletic Association
44,000
44,000
38,247
5,753
Boys and Girls Club
40,000
40,000
40,000
-
Higgs Beach Maintenance
89,960
103,470
102,160
1,310
Lower Keys AARP
4,500
4,500
4,082
418
Middle Keys AARP
4,500
4,500
2,771
1,729
Big Pine Key AARP
4,500
4,500
4,494
6
Upper Keys AARP
4,500
4,500
722
3,778
Fine Arts Council
57,000
57,000
57,000
-
Library Admin Support
588,225
588,225
571,126
17,099
Library Key West
829,518
829,518
780,359
49,159
Library Key West Donations
-
114,887
44,961
69,926
Library Marathon
349,112
349,112
306,037
43,075
Library Marathon Donations
-
16,044
8,216
7,828
Library Islamorada
302,883
302,883
275,659
27,224
Library Islamorada Donations
-
509
-
509
Library Key Largo
410,364
410,364
384,329
26,035
(Continued)
The notes to the financial statements are an integral part of these statements.
C-7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Library Key Largo Donations
Library Big Pine Key
Library Big Pine Key Donations
Total Culture and Recreation
Court Related:
Law Library
Guardian Ad Litem
Clerk of the Court - General Mgt
Clerk of the Court - Jury Management
Clerk of the Circuit Court - Criminal
Clerk of the Circuit Court - Civil
Clerk of the Circuit Court - Family
Clerk of the Circuit Court - Juvenile
Clerk of the Circuit Court - Probate
Clerk Records Management
Clerk County Court - Criminal
Clerk County Court - Civil
Clerk County Court - Traffic
State Attorney
Public Defender
Court Administration
Court Admin-Judicial Support
Court Admin-Circuit Ct Reporter Svcs
Court Admin-Circuit Drug Court
Court Admin-Pretrial Release
Court Admin-Family Ct Case Mgmt
Ct. Admin-Other Circuit Court Juvenile
Ct. Admin-Pretrial Svcs Drug Diversion
Court Admin-Information Systems
Total Court Related
Total Expenditures
Excess/Deficiency of Revenues
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
-
4,206
1,650
2,556
350,747
350,747
319,570
31,177
-
14,663
3,339
11,324
3,110,209
3,274,028
2,970,458
303,570
67,058
67,058
63,274
3,784
166,816
166,816
130,950
35,866
13,390
13,390
13,390
-
12,375
12,375
12,375
-
117,855
117,855
117,855
-
83,850
83,850
83,850
-
21,510
21,510
21,510
-
19,030
19,030
19,030
-
15,860
15,860
15,860
-
36,530
36,530
36,530
-
97,140
97,140
97,140
-
45,630
45,630
45,630
-
118,430
118,430
118,430
-
344,795
344,795
205,627
139,168
568,922
568,922
564,746
4,176
2,825
2,825
2,572
253
159,350
159,350
157,668
1,682
1,675
1,675
1,668
7
395,793
395,793
382,186
13,607
479,543
479,543
453,289
26,254
146,115
146,115
137,272
8,843
47,172
47,172
45,356
1,816
140,006
140,006
116,579
23,427
143,231
143,231
140,850
2,381
3,244,901
3,244,901
2,983,637
261,264
43,153,551
45,551,652
40,705,925
4,845,727
Over/(Under) Expenditures (10,608,560) (12,953,742) (7,916,332) 5,037,410
(Continued)
The notes to the financial statements are an integral part of these statements.
C-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Original Final
Budget Budget Actual
Other Financing Sources/(Uses):
Variance with
Final Budget
Positive
(Negative)
Reserve for Contingencies
(1,000,000)
(316,775)
-
316,775
Reserve for Cash Balance
(5,400,000)
(5,400,000)
-
5,400,000
Transfers from Other Funds
4,336,757
4,336,757
4,364,961
28,204
Transfers to Other Funds
(500,000)
(738,043)
(322,505)
415,538
Transfers from Constitutional Officers
3,500,000
3,500,000
3,977,472
477,472
Total Other Financing Sources/(Uses)
936,757
1,381,939
8,019,928
6,637,989
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(9,671,803) (11,571,803) 103,596 11,675,399
9,671,803 11,571,803 37,334,692
$ 37,438,288 $ 37,438,288
The notes to the financial statements are an integral part of these statements.
C-9
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Increment Payment
Public Safety:
Sheriff Law Enforcement
Sheriff Corrections
Bond Refunds
LEEA Funds
Public Works Correction Facilities
Medical Air Transport
Interagency Communications
Juvenile Detention Cost Share
Total Public Safety
Physical Environment:
Wastewater Upgrade
Court Related:
Sheriff Extradition
Sheriff Court Security
Total Court Related
Total Expenditures
Excess/Deficiency of Revenues
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 41,142,553 $ 41,142,553 $ 39,674,250 $ (1,468,303)
-
-
74,050
74,050
3,215,000
3,215,000
4,412,367
1,197,367
93,000
93,000
94,775
1,775
171,000
171,000
126,045
(44,955)
1,500
19,631
6,163
(13,468)
44,623,053
44,641,184
44,387,650
(253,534)
550,000 550,000 465,641 84,359
19,695,638
19,830,824
19,812,652
18,172
19,619,511
19,499,520
19,392,056
107,464
25,000
25,000
552
24,448
75,000
75,000
75,000
-
2,431,752
2,431,752
1,804,054
627,698
2,512,649
2,512,649
2,123,365
389,284
413,365
413,365
374,055
39,310
346,522
346,522
216,214
130,308
45,119,437
45,134,632
43,797,948
1,336,684
59,400 59,400
59,400
50,000 50,000 36,485 13,515
1,615,110 1,618,046 1,618,046 -
1, 665,110 1,668,046 1,654,531 13,515
47,393,947 47,412,078 45,918,120 1,493,958
Over/(Under) Expenditures (2,770,894) (2,770,894) (1,530,470) 1,240,424
(Continued)
The notes to the financial statements are an integral part of these statements.
C-10
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies
(425,000)
(425,000)
- 425,000
Reserve for Cash Balance
(8,174,311)
(8,174,311)
- 8,174,311
Transfers to Other Funds
(16,667)
(16,667)
(14,782) 1,885
Transfers from Constitutional Officers
1,000,000
1,000,000
1,533,154 533,154
Total Other Financing Sources/(Uses)
(7,615,978)
(7,615,978)
1,518,372 9,134,350
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(10,386,872) (10,386,872) (12,098) 10,374,774
10,386,872 10,386,872 20,235,322 9,848,450
$ 20,223,224 $ 20,223,224
The notes to the financial statements are an integral part of these statements.
C-11
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Taxes
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
Transportation:
Road Department
County Engineer Road and Bridge
Street Lighting
Local Option Gas Tax Projects
80% Gas Tax
No Name Key Bridge Emerg Repair
Total Transportation
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 1,945,000 $ 1,945,000 $ 2,331,491 $ 386,491
3,421,000
3,421,000
3,279,227
(141,773)
17,000
17,000
108,215
91,215
55,000
55,000
36,162
(18, 838)
40,000
40,000
275,735
235,735
5,478,000
5,478,000
6,030,830
552,830
2,678,202
2,678,202
2,527,758
150,444
301,600
301,600
268,478
33,122
208,777
208,777
200,204
8,573
397,583
447,583
388,254
59,329
600,000
777,000
640,955
136,045
-
300,615
77,422
223,193
4,186,162
4,713,777
4,103,071
610,706
1,291,838 764,223 1,927,759 1,163,536
Reserve for Contingencies
(1,888,590)
(1,147,551) -
1,147,551
Reserve for Cash Balance
(1,491,238)
(1,491,238) -
1,491,238
Transfers from Other Funds
104,672
104,672 104,672
-
Transfers to Other Funds
(904,371)
(1,117,795) (786,664)
331,131
Total Other Financing Sources/(Uses)
(4,179,527)
(3,651,912) (681,992)
2,969,920
Net Change in Fund Balances (2,887,689) (2,887,689) 1,245,767 4,133,456
Fund Balances, October 1 2,887,689 2,887,689 8,828,684 5,940,995
Fund Balances, September 30 $ - $ - $10,074,451 $10,074,451
The notes to the financial statements are an integral part of these statements.
C-12
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
Public Safety:
Emergency Management Base Grant
Federal Emergency Base Grant
Radiological Emerg Preparedness
EMS Award Grant
SHSGP ISS7 CSP/ICS Grant
SHSGP IS10 ICSM/EB
SHSGP 11 DS-40-11-54-01-444
SHSGP 12DS-20-12-54-01-423
ODP UASI 07 Grant
MCSO/Emg Mgmt UASI 08 Grant
MCSO/Emg Mgmt UASI 09 Grant
MCSO/Emg Mgmt UASI 10 Grant
FEMA-Hurricane Wilma
FEMA-Tropical Storm Fay
FEMA-Tropical Storm Isaac
Total Public Safety
Physical Environment:
Canal Management Master Plan
IE Plant Removal Crew FK103
Mech Inv/Exotic Pint Rmvl FK104
IE Plant Removal Crew FK109
Clean Vessel Act 10-575
Total Physical Environment
Transportation:
Old SR940 Leg A Bridge Repair
No Name Key Brdg #904320
Card Sound Bridge Repair
Tom's Harbor Channel Bridge
Transp Planning Prog 07-09
Transp Planning Prog 2012
Variance with
Final Budget
Original Final
Positive
Budget Budget
Actual
(Negative)
$ - $ 29,685,748
$ 5,717,205
$ (23,968,543)
- 140,998
125,527
(15,471)
- -
6,169
6,169
- 55,788
70,444
14,656
- 29,882,534
5,919,345
(23,963,189)
- 235,150
125,733
109,417
- 65,162
36,113
29,049
- 132,465
115,186
17,279
- 72,182
5,142
67,040
- 15,000
598
14,402
- 8,500
-
8,500
- 14,500
-
14,500
- 20,000
-
20,000
- 175,905
142,497
33,408
- 18,398
18,101
297
- 259,646
208,788
50,858
- 313,441
-
313,441
- 10,955,674
1,496
10,954,178
- 1,949,660
-
1,949,660
- 184,702
158,724
25,978
- 14,420,385
812,378
13,608,007
- 100,000
99,889
111
- 87,550
69,906
17,644
- 50,000
49,871
129
- 96,000
4,961
91,039
- 91,801
7,680
84,121
- 425,351
232,307
193,044
- 860,760
64,639
796,121
- 252,224
174,235
77,989
- 580,000
-
580,000
- 2,005,501
634,379
1,371,122
- 204,724
178,541
26,183
- 150,000
-
150,000
(Continued)
The notes to the financial statements are an integral part of these statements.
C-13
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Bicycle/Pedestrian Plan 2
Pigeon Key Ferry Service
LAP Wayfinding Signage
LAP FKSH Interpretive Panels
LAP Higgs Beach / Atl Blvd Pd
Total Transportation
Economic Environment:
Disaster Recovery CDBG
Small Cities CDBG 2010
CBDG DR 2008 DREF
ARRA FL Energy Comm ARS010
Total Economic Environment
Human Services:
Residential Substance Abuse Treatment
Cit/Reentry Diversion Pgm V
B&G Club Smart Kids Prm
Be The Change -Viol & Subst Abuse
DCF#LHZ237 CJMHSA RA GRN
GCC Jail inhouse Program
H/P Res: Prevention of Mental Illness
FKOC Subst Abuse Relapse Prev
Drug Court Tech Upgrade
Samuel House Crt Mand Subst Abuse
Title IIIB Supportive Services - 2011
Title IIIB Supportive Services - 2012
Title IIIC1 Congregate Meals - 2011
Title IIIC1 Congregate Meals - 2012
Title IIIC2 Home Delivered Meals-2011
Title IIIC2 Home Delivered Meals-2012
Title III-E Caregiver Support Svc-2011
Title III-E Caregiver Support Svc-2012
Alzheimer's Disease Initiative 10/11
Alzheimer's Disease Initiative 11/12
Community Care Disabled Adults 10/11
Community Care Disabled Adults 11/12
Community Care for the Elderly 10/11
Community Care for the Elderly 11/12
Home Care for the Elderly 10/11
Home Care for the Elderly 11/12
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
- 17,111
14,934
2,177
- 423,974
248,956
175,018
- 1,091,642
73,056
1,018,586
35,900
35,900
-
- 250,000
-
250,000
- 5,871,836
1,424,640
4,447,196
- 2,058,122
662,921
1,395,201
- 750,000
21,105
728,895
- 855,045
10,293
844,752
- 2,571,206
2,520,822
50,384
- 6,234,373
3,215,141
3,019,232
- 66,667
59,127
7,540
- 13,316
2,369
10,947
- 16,122
16,122
-
- 20,000
20,000
-
- 637,294
137,911
499,383
- 30,000
30,000
-
- 29,859
29,856
3
- 5,000
5,000
-
- 17,460
17,460
-
- 20,000
20,000
-
- 6,106
2,373
3,733
- 16,420
2,687
13,733
- 52,215
44,802
7,413
- 142,991
117,532
25,459
- 76,797
61,069
15,728
- 209,510
142,864
66,646
- 24,432
22,942
1,490
- 71,383
63,305
8,078
- 49,353
47,856
1,497
- 63,051
13,356
49,695
- 73,486
72,203
1,283
- 163,466
16,916
146,550
- 289,458
283,690
5,768
- 302,523
83,859
218,664
- 34,763
20,366
14,397
- 23,494
4,713
18,781
(Continued)
The notes to the financial statements are an integral part of these statements.
C-14
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Low Income Home Energy Prog 11/12
Low Income Home Energy Prog 12/13
Low Income Home Weather Asst Prgm
ARRA Weatherization Asst Program
Total Human Services
Culture and Recreation:
State Aid to Libraries
Total Culture and Recreation
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original Final
Positive
Budget Budget
Actual
(Negative)
- 153,077
141,916
11,161
- 281,314
202,584
78,730
- 22,358
8,685
13,673
- 235,453
224,381
11,072
- 3,147,368
1,915,944
1,231,424
87,125 45,437 41,688
87,125 45,437 41,688
- 30,186,438 7,645,847- 22,540,591
(303,904) (1,726,502) (1,422,598)
- 2,550,865
618,614
(1,932,251)
- (2,246,961)
(227,570)
2,019,391
- 303,904
391,044
87,140
- - (1,335,458) (1,335,458)
- 1,883,645 1,883,645
$ 548,187 $ 548,187
The notes to the financial statements are an integral part of these statements.
C-15
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Intergovernmental
Investment Income
Miscellaneous Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Administrative
Capital Outlay
Mortgage Outflows
Total General Government
Net Change in Fund Balances
Other Financing Sources/(Uses):
Transfers from Constitutional Officers
Net Change in Fund Balances -
Budgetary Basis
Fund Balances, October 1
Fund Balances, September 30 -
t3ucigetary t3asis
Reconciliation of Budgetary Basis
To GAAP Basis
Reconciling item:
Mortgage receivable
Compensation accrual
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 2,390,000
$ 2,390,000
$ 3,625,378
$ 1,235,378
40,000
40,000
59,909
19,909
-
67,398
67,398
-
2,430,000
2,497,398
3,752,685
1,255,287
357,500
357,500
301,659
55,841
11,225,664
11,293,062
1,655,622
9,637,440
1,180,000
1,180,000
775,000
405,000
12,763,164
12,830,562
2,732,281
10,098,281
(10,333,164) (10,333,164) 1,020,404 11,353,568
(10,333,164) (10,333,164) 1,020,404 11,353,568
12, 630, 382 12, 630, 382 12, 630, 382
$ 2,297,218 $ 2,297,218
Fund Balances, September 30 - GAAP Basis
13,650,786 $11,353,568
9,151,579
(11,290)
$ 22,791,075
The notes to the financial statements are an integral part of these statements.
C-16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2012
ASSETS
Current Assets:
Cash and Cash Equivalents
Investments
Restricted Cash and Cash Equivalents
Restricted Investments
Restricted Interest Receivable
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Interest Receivable
Prepaid Expense
Total Current Assets
Noncurrent Assets:
Restricted Cash and Cash Equivalents
Restricted Investments
Restricted Interest Receivable
Deferred Charges, Net
Land and Other Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities:
Accounts Payable
Accrued Wages and Benefits Payable
Claims and Judgements Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Accrued Comp. Absences Payable
Capital Leases Payable
Deposits in Escrow
Deferred Revenue
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 1,594,957 $ 1,053,617 $ 401,928
8,642,820
5,770,103
1,756,530
-
-
938,683
-
-
930,029
-
-
635
468,717
-
735,911
102,303
-
505,173
3,648
-
89,596
28,740
19,188
7,472
-
-
30,000
10,841,185
6,842,908
5,395,957
1,931,228
-
6,002,455
-
-
1,425,278
-
-
2,476
-
-
246,160
3,629,620
50,000
1,391,199
197,168
8,519,384
59,695,652
5,758,016
8,569,384
68,763,220
16,599,201 15,412,292 74,159,177
1,182,149
2,077
1,069,560
62,548
30,339
81,907
989
631
162
56,753
-
12,632
-
1,551
3,412
-
552
22,761
50,000
-
-
81,959
-
8,000
-
-
200
The notes to the financial statements are an integral part of these statements.
C-17
Major Funds
Marathon
Airport
Tn4!31
Governmental
Activities
Internal
Service
Funds
$ 182,597 $ 3,233,099 $ 5,339,651
837,668
17,007,121
22,790,265
-
938,683
-
-
930,029
-
-
635
-
28,933
1,233,561
9,312
-
-
25,576
204,340
811,816
78,181
216
93,460
171,016
2,763
58,163
75,885
-
30,000
-
1,256,517
24,336,567
28,489,886
-
7,933,683
-
-
1,425,278
-
-
2,476
-
-
246,160
-
1,437,889
6,508,708
54,000
10,421,707
78,833,911
951,563
11,859,596
94,950,216
1,005,563
13,116,113 119,286,783 29,495,449
173,789
2,427,575
1,190,365
13,752
188,546
74,248
-
-
3,001,842
92
1,874
470,972
3,012
72,397
8,892
-
4,963
2,566
-
23,313
5,850
-
50,000
-
6,306
96,265
-
-
200
-
C-18
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS - CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2012
Current Liabilities Payable from
Restricted Assets:
Accounts Payable
Retainage Payable
Accrued Interest Payable
Revenue Bonds Payable
Total Current Liabilities
Noncurrent Liabilities:
Payable from restricted assets -Landfill
closure/post closure costs
Accrued Comp. Absences Payable
Claims & Judgements Payable
Capital Leases Payable
Revenue Bonds Payable
OPEB Liability
Total Noncurrent Liabilities
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt
Restricted for:
Debt Service
Capital Projects
Landfill
Unrestricted
Total Net Assets
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
880,832
497,755
1,197
410,000
1,434,398 35,150 2,988,418
424,984 - -
115,013
67,365
111,344
129,632
-
6,053
517,270
-
-
-
-
5,650,000
448,367
236,423
448,656
1,635,266
303,788
6,216,053
3,069,664
338,938
9,204,471
3,259,518 8,569,384 55,517,611
- 4,586,895
- - 2,842,118
1,506,244 - -
8,763,775 6,503,970 2,008,082
$ 13,529,537 $ 15,073,354 $ 64,954,706
The notes to the financial statements are an integral part of these statements.
C-19
Major Funds
Marathon
Airport Total
880,832
497,755
1,197
410,000
Governmental
Activities
Internal
Service
Funds
196,951 4,654,917 4,754,735
424,984
18,747 312,469 142,035
- 135,685 -
517,270 -
- 5,650,000 -
261,219 1,394,665 572,690
279,966 8,435,073 714,725
476,917 13,089,990 5,469,460
11,859,596 79,206,109 1,005,563
- 4,586,895
2,842,118 -
- 1,506,244 -
779,600 18,055,427 23,020,426
$ 12,639,196 $ 106,196,793 $ 24,025,989
C-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Operating Revenues:
Franchise Fees
Charges for Services
Fines and Forfeitures
Miscellaneous
Total Operating Revenues
Operating Expenses:
Personnel Services
Operations
Depreciation and Amortization
Asserted and Paid Claims
Total Operating Expenses
Operating Income/(Loss)
Nonoperating Revenues/(Expenses):
Operating Grants
Grant and Donations - Other Sources
Other Income - PFC
Investment Income
Insurance Recoveries
Gain (Loss) on Disposition of Assets
Interest Expenses and Fiscal Charges
Total Non -Operating
Revenues/(Expenses)
Income/(Loss) Before
Contributions and Transfers
Transfers from Other Funds
Transfers to Other Funds
Transfers from Constitutional Officers
Capital Grants and Contributions
Change in Net Assets
Total Net Assets -October 1
Total Net Assets -September 30
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 507,601 $
-
$ -
17,399,104
928,993
6,116,095
-
-
788
6,386
-
4,948
17,913,091
928,993
6,121,831
1,121,696
735,681
1,832,934
14,854,325
272,577
5,057,813
51,997
359,795
2,205,074
16,028,018
1,368,053 9,095,821
1,885,073 (439,060) (2,973,990)
141,176 - 1,750,002
50,000 - -
- - 1,364,967
58,456 26,085 65,007
(2,334) (665)
(3,850)
(115,119)
247,298 25,420 3,061,007
2,132,371 (413,640)
(179,303)
3,648
1,956,716
11,572,821
(121, 362)
(535,002)
15,608,356
87,017
779,423
(24,645)
128,374
970,169
63,984,537
$ 13,529,537 $ 15,073,354 $ 64,954,706
The notes to the financial statements are an integral part of these statements.
C-21
Governmental
Major Funds
Activities
Internal
Marathon
Service
Airport
Total
Funds
$ -
$ 507,601
$ -
764,401
25,208,593
22,053,251
-
788
-
654
11,988
134,082
765,055
25,728,970
22,187,333
455,226
4,145,537
1,685,334
490,927
20,675,642
4,915,090
612,726
3,229,592
66,294
-
-
12,658,072
1,558,879
28,050,771
19,324,790
(793,824) (2,321,801) 2,862,543
87,042
4,987
6,646
1,978,220
50,000
1,364,967
154,535
(203)
(115,119)
114,023
1,624,446
4,299
98,675
3,432,400
1,742,768
(695,149)
1,110,599
4,605,311
24,645
804,068
-
-
(325,310)
(1,412,360)
-
3,648
-
133,867
262,241
-
(536,637)
1,855,246
3,192,951
13,175, 833
104, 341, 547
20, 833, 038
$ 12,639,196 $ 106,196,793 $ 24,025,989
C-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash received from insurance recoveries
Cash received from others-PFC
Cash payments to suppliers for goods and svcs
Cash payments for employee services
Cash payments to other funds
Cash payments for claims
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Operating grants received
Transfers from other funds
Transfers to other funds
Net Cash Provided/(Used) by Noncapital
Financing Activities
Capital and Related Financing Activities:
Proceeds from capital grants
Acquisition of capital assets
Principal paid on capital debt
Interest and fiscal charges paid on capital debt
Net Cash Provided/(Used) by Capital and
Related Financing Activities
Investing Activities:
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 17,789,186 $ 930,632 $ 5,782,566
1,364,967
(14,026,131) (232,057) (5,937,008)
(791,396) (546,586) (1,210,279)
(536,157) (249,539) (368,420)
6,386 - 4,948
2,441,888 (97,550) (363,226)
141,176 - 1,646,042
3,648 - 779,423
(179,303) (121,362) (24,645)
(34,479) (121,362) 2,400,820
(1,074)
(1,074)
52,106
(191,183)
(2,645,000)
(91,992)
(2,876,069)
Investment income 169,156 110,156 104,583
Proceeds from sales and maturities of investments 6,333,255 4,415,877 4,353,636
Purchase of investment securities (6,390,823) (4,149,824) (3,791,428)
Net Cash Provided/(Used) in Investing Activities 111,588 376,209 666,791
Net Increase/(Decrease) in Cash and
Cash Equivalents
Cash and Cash Equivalents:
October 1
September 30
2,517,923 157,297 (171,684)
1,008,262 896,320 7,514,750
$ 3,526,185 $ 1,053,617 $ 7,343,066
The notes to the financial statements are an integral part of these statements.
C-23
Major Funds
N
Marathon
Airport
Total
Governmental
Activities
Internal
Service
Funds
765,902
$ 25,268,286
$ 4,710,204
-
-
17,317,368
-
-
1,627,729
-
1,364,967
-
(524,373)
(20,719,569)
(3,933,217)
(209,814)
(2,758,075)
(1,001,309)
(446, 800)
(1,600,916)
(290, 219)
-
-
(16,062,972)
654
11,988
134,082
(414,431) 1,566,681 2,501,666
16,901 1,804,119 -
24,645 807,716 -
- (325,310) (1,412,360)
41,546 2,286,525 (1,412,360)
52,106 -
(254,433) (446,690) (21,178)
(2,645,000) -
(91, 992) -
(254,433) (3,131, 576) (21,178)
24,203 408,098 432,567
1,500,814 16,603,582 15,613,688
(826,046) (15,158,121) (15,915,261)
698,971 1,853,559 130,994
71,653 2,575,189 1,199,122
110,944 9,530,276 4,140,529
$ 182,597 $ 12,105,465 $ 5,339,651
C-24
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS -CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Reconciliation of operating income/(loss)
to net cash provided by/(used in) operating
activities:
Operating income/(loss)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization
Nonoperating Income-PFC
Nonoperating Income -Insurance Recoveries
Change in Assets and Liabilities:
(Increase)/Decrease in Accounts receivable
(Increase)/Decrease in Due from other funds
(Increase)/Decrease in Due from other gov't units
(Increase)/Decrease in Due fm constitutional ofcrs
(Increase)/Decrease in Due from prepaid expense
Increase/(Decrease) in Accounts payable
Increase/(Decrease) in Accrued wages/benefits
Increase/(Decrease) in Claims/judgments payable
Increase/(Decrease) in Due to other funds
Increase/(Decrease) in Due to other gov't units
Increase/(Decrease) in Due to constitutional ofcrs
Increase/(Decrease) in Comp. absences payable
Increase/(Decrease) in Deposits in escrow
Increase/(Decrease) in Landfill Closure Costs
Increase/(Decrease) in Deferred revenue
Increase/(Decrease) in OPEB liability
Total adjustments
Net Cash Provided by/(Used in)
Operating Activities
Noncash investing, capital, and financing activities:
Gain (Loss) on disposition of assets
Forgiveness of capital lease amount
Change in fair value of investments
Cash Reconciliation:
Unrestricted
Restricted
Total
Business -type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 1,885,073 $ (439,060) $ (2,973,990)
51,997 359,795 2,205,074
- - 1,364,967
(27,581)
-
(163,220)
989
-
-
(94,326)
1,639
-
388
-
(4,627)
-
-
(30, 000)
542,746
869
216,240
11,015
(4,349)
4,537
-
631
162
55,312
(1,052)
(735,533)
-
351
(160,737)
(3,435)
(2,718)
22,761
4,000
-
-
8, 333
-
-
- - (166,470)
7,377 (13,656) 57,610
556,815 341,510 2,610,764
$ 2,441,888 $ (97,550) $ (363,226)
$ (2,334) $ (665) $ (3,850)
$ 50,000 $ - $ -
$ (106,1 l $ (76,371) $ (36,156)
$ 1,594,957 $ 1,053,617 $ 401,928
1,931,228 - 6,941,138
$ 3,526,185 $ 1,053,617 $ 7,343,066
The notes to the financial statements are an integral part of these statements.
C-25
Governmental
Major Funds
Activities
Internal
Marathon
Service
Airport
Total Funds
$ (793,824) $ (2,321,801) $ 2,862,543
612,726 3,229,592 66,294
- 1,364,967 -
- 1,624,446
1,717
(189,084)
2,069
-
989
(25,576)
(216)
(92,903)
8,745
-
(4,239)
(8,353)
-
(30,000)
-
141,233
901,088
750,910
(1,707)
9,496
(1,128)
-
-
(3,404,900)
(308,248)
(307,455)
470,972
(132,427)
(813,700)
2,343
-
(160,386)
719
(28,216)
(11,608)
5,547
-
4,000
-
-
8,333
-
-
(166,470)
-
94, 531
145,862
147,035
379,393
3,888,482
(360,877)
$ (414,431) $ 1,566,681 $ 2,501,666
$
6,646 $
(203)
$ 4,299
$
- $
50,000
$ -
$
(15,202) $
(233,844)
$ (2921895)
P
182,597 $ 3,233,099 $
- 8,872,366
5,339,651
$ 182,597 $ 12,105,465 $ 5,339,651
C-26
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
SEPTEMBER 30, 2012
Fire and
EMS
Pension
Trust Fund
ASSETS
Cash and Cash Equivalents
$ 144,558
Investments:
US Treasury Notes
513,333
Federal Agency Bonds/Notes
197,239
Interest Receivable
2,432
Total Assets
857,562
LIABILITIES
Due to General Fund
83
NET ASSETS
Held in Trust for Pension Benefits and Other Purposes 857,479
Total Liabilities and Net Assets $ 857,562
The notes to the financial statements are an integral part of these statements.
C-27
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions
$ 28,145
Investment Income
3,285
Total Additions
31,430
Deductions:
Administration
(4,508)
Pension Benefits
(24,930)
Total Deductions
(29,438)
Change in Net Assets
1,992
Total Net Assets- October 1
855,487
Total Net Assets- September 30
$ 857,479
The notes to the financial statements are an integral part of these statements.
C-28
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County, Florida Board
of County Commissioners (Board) is presented to assist the reader in interpreting these financial
statements and should be viewed as an integral part of this report.
Reporting Entity:
Monroe County, Florida (County) is a Non -Charter County established as provided by Article Vill
Section 1 of the Florida Constitution and Section 125 of the Florida Statutes. The primary government
of the County is comprised of the Board of County Commissioners and five "constitutional officers" as
follows: Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax
Collector.
Entity status for financial reporting purposes is governed by Statement No. 14 of the Governmental
Accounting Standards Board (GASB) and Rules of the Auditor General, State of Florida. The GASB is
the standard -setting body for the establishment of accounting principles generally accepted in the
United States of America (GAAP) for governmental entities. The financial statements of the Board,
when combined with all of its blended component units and the constitutional officers, constitute the
"primary government" of Monroe County according to GAAP. The primary constitutes the complete
GAAP basis financial reporting entity of the County which is presented in the Monroe County, Florida
Comprehensive Annual Financial Report.
These financial statements include all funds of the Board and its "blended" component units, if material.
"Component units" are legally separate entities for which operational or financial responsibility rests
with the Board or for which the nature and significance of their relationship to the Board is such that
exclusion would cause the financial statements to be misleading or incomplete.
Since this report excludes the constitutional officers, these Board financial statements do not purport to
reflect the financial position or the results of operations of Monroe County, Florida taken as a whole.
Rather, they have been prepared to provide information at this level of detail greater than what is
available in the County's financial statements.
The Board of County Commissioners, composed of five members, is the legislative body for Monroe
County and as such budgets and provides funding used by the separate Constitutional Offices with the
exception of fees collected by the Clerk of the Circuit Court and the Tax Collector. Under the direction
of the Clerk of the Circuit Court, the Monroe County Finance Department maintains the accounting
system for the Board's operations, but excluding those of the Property Appraiser, Sheriff, Tax Collector,
Clerk of the Circuit Court and Supervisor of Elections, each of which maintains its own accounting
system.
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County; health and social services; emergency medical
services; cultural and recreational programs; solid waste services and other governmental services.
Blended component units are legally separate entities that are in substance part of the Board's
operation, as they either have governing bodies that are substantively the same as the Board or they
provide their services exclusively or almost exclusively to the Board. The financial transactions of the
component unit are merged in with similar transactions of the Board as part of the primary government.
D-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
The blended component units of the Board are as follows:
Monroe County Florida Comprehensive Plan Land Authority (MCLA) - The MCLA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program
in Monroe County, to implement the Monroe County Comprehensive Plan and address issues
created by it. The Monroe County Board of County Commissioners serves as the governing
board and is able to impose its will. Therefore, the MCLA, for financial reporting purposes, is
considered a blended component unit of Monroe County, Florida and is presented as a special
revenue fund of the Board and the County. Complete financial statements for MCLA can be
obtained from MCLA's administrative office at 1200 Truman Avenue, Suite 207, Key West, Florida
33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget;
however, the Board must authorize the issuance of bonded debt. Neither the MCIDA nor the
Board has any legal obligation for repayment of the revenue bonds of the MCIDA. As an issuer of
"conduit" debt obligations, the MCIDA has no assets or liabilities.
Basis of Presentation:
The Board's financial statements are prepared in accordance with Chapter 10.550, Rules of the Auditor
General — Local Governmental Entity Audits (The "Rules"), which do not require separate financial
statements for the Board but which specify certain requirements if such financial statements are
presented. Requirements include presentation of fund -level and component unit financial statements.
Government -wide financial statements, related disclosures and management's discussion and analysis
are not required by the Rules and are not presented. As such, these statements present information
about the Board's funds, including fiduciary funds, but do not present a complete presentation of the
Board's financial position and changes in financial position. Separate columns are presented for each
major governmental fund and for each major enterprise fund.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating fund of the Board. All general tax
revenues and other receipts that are not required either legally or by accounting principles
generally accepted in the United States of America to be accounted for in other funds are
accounted for in the General Fund.
Fine and Forfeiture Special Revenue Fund - The Fine and Forfeiture Fund is used to account for
revenues received from fines and forfeitures imposed from the commission of statutory
offenses, ad valorem taxes that are transferred to the Sheriff and to account for operations of
the County's court support system.
D-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Road and Bridge Special Revenue Fund - The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges which are not grant funded.
Governmental Grants Special Revenue Fund - The Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmental activity of federal and
state grants.
Comprehensive Plan Land Authority Special Revenue Fund — The Comprehensive Plan Land
Authority Fund is used to operate a land acquisition program.
One Cent Infrastructure Surtax Capital Project Fund - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.
Infrastructure Sales Surtax Revenue Bonds, Series 2007 Capital Proiect Fund — The
Infrastructure Sales Surtax Revenue Bonds, Series 2007 Capital Project Fund is used to
account for the proceeds of this bond issue.
All Debt Service Fund — The All Debt Service Fund is used to account for accumulation of
resources for, and payment of, interest and principal on the long-term debt incurred in the
issuance of various revenue bonds.
The following are reported as major enterprise funds:
Municipal Service District -Waste - The Municipal Service District -Waste Fund is used to account
for the operations of solid waste collection, disposal and recycling activities, as well as the
closure and post closure of the landfills.
Card Sound Bridge - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Key West Airport - The Key West Airport Fund is used to account for the operations of Monroe
County's Key West International Airport.
Marathon Airport - The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The Board also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for the financing of
worker's compensation insurance, health insurance, general liability insurance and fleet
maintenance services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund - The fiduciary pension trust fund is used to account for assets held by the
Board in a trustee capacity for a volunteer firefighters and emergency services length of service
award plan; and therefore, not available to support Board programs.
D-3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Measurement Focus and Basis of Accountinq_
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when
they become susceptible to accrual; that is, when they become both "measurable" and "available" to
finance expenditures of the current period." The Board considers amounts collected within 60 days
after year-end to be available and thus recognizes them as revenues of the current year, except for
property taxes since such taxes are collected to finance expenditures of the subsequent period.
Expenditures are recognized in the accounting period in which the related fund liability is incurred, if
measurable. Principal and interest on general long-term debt are recorded as fund liabilities when due
or when amounts have been accumulated in the debt service fund for payments to be made early in the
following year. In addition, expenditures related to compensated absences are recorded only when
leave has been taken.
Revenues of the Board, which are susceptible to accrual under the modified accrual basis of
accounting, include property taxes, gas taxes, sales taxes, interest revenue, and charges for services.
In applying the susceptibility -to -accrual concept to intergovernmental revenues, the legal and
contractual requirements of the numerous individual programs are used as guidance. There are,
however, essentially two types of these revenues. In one, monies must be expended for the specific
purpose or project before any amounts will be paid to the Board; therefore, revenues are recognized
based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of
expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed
compliance requirements, such as with equal employment opportunity. These resources are reflected
as revenues at the time of receipt or earlier if they meet the availability criterion. If revenues are
expected to be received later than 60 days following the end of the fiscal year, then a receivable is
recorded, along with deferred revenue. Once the funds are received, revenue and cash are recorded
and the receivable and deferred revenue are eliminated. Deferred revenue also includes unearned
revenue when receipts have not met all of the earning requirements.
The proprietary fund and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Revenues are recognized when earned and
expenses are recognized when incurred, regardless of when the related cash flows take place.
Non -exchange transactions, in which the board gives (or receives) value without directly receiving (or
giving) equal value in exchange, include grants. On an accrual basis, revenue from grants is
recognized in the fiscal year in which all eligibility requirements have been satisfied.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the Board's enterprise funds are charges to customers for sales and services. Operating expenses for
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
R,
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Use of Estimates - The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
GASB Statement No. 20 Election - Pursuant to the election option made available by GASB Statement
No. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued after November
30,1989 are not applied in the preparation of the Board's enterprise fund financial statements.
Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of
County Commissioners in establishing the budget for Monroe County.
1) On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and
the Supervisor of Elections shall each submit to the Board a tentative budget for their respective
offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the Board a proposed budget for the fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of financing
them.
3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to
obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and
adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets.
6) During the year, the Office of Management and Budget acts on intradepartmental budget changes
that do not alter the total revenue or expenditures budgeted to a cost center. A cost center
represents a particular area of Board operations or a department. All other budget changes
(whether they are transfers between cost centers or alterations of total revenues and expenditure
in a fund) are approved by the Board. Supplemental appropriations were necessary and the
budgetary data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control.
8) Budgeted to actual expenditure reports are employed as a management control device during the
year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except that mortgage
assistance cash outlays and receipts are budgeted as operating activities and compensation
accruals are not budgeted in the Monroe County, Florida Comprehensive Plan Land Authority
Special Revenue Fund. For the fiscal year 2012, the following adjustments were necessary to
present the actual data on a budgetary basis for MCLA:
GAAP basis $ 1,794,254
Compensation accrual difference 1,150
Mortgage outflows (775,000)
Non-GAAP budgetary basis $ 1,020,404
D-5
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
10) All appropriations lapse at year end.
Encumbrances - Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of moneys are recorded in the restricted, committed or assigned fund
balance classifications, and is employed as an extension of the statutorily required budgetary process.
Under Florida Statutes, appropriations, even if encumbered, lapse at fiscal year end. It is the Board's
intention to substantially honor these encumbrances under authority provided in the subsequent year's
budget.
Cash and Cash Equivalents — Cash balances from the majority of funds are pooled for investment
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, which are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a
written investment plan, which allows investment of surplus funds in the following:
1) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA).
2) United States Government Securities — Negotiable direct obligations or obligation, the
principal and interest of which are unconditionally guaranteed by the United States
Government.
3) United States Government Agencies — Bonds, debentures, notes, callables and fixed rate
mortgage -backed securities issued or guaranteed by United States Government Agencies,
provided such obligations are backed by the full faith and credit of the United States.
4) Federal Instrumentalities (United States Government -sponsored agencies) — senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage -
backed securities issued or guaranteed by United States government -sponsored agencies
(Federal Instrumentalities). These are limited to the following:
■ Federal Farm Credit Bank (FFCB)
■ Federal Home Loan Bank or its County banks (FHLB)
• Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporations (Freddie -Macs) including Federal
Home Loan Mortgage Corporation participation certificates.
5) Interest -bearing Time Deposit or Savings Account — Non-negotiable interest -bearing time
certificates of deposit or savings accounts in financial institutions organized under the laws
of this State and/or in national financial institutions organized under the laws of the United
States and doing business and situated in the State of Florida, provided that any such
deposits are secured by the Florida Security for Public Deposits Act, Chapter 280, Florida
Statutes. Additionally, the financial institution shall not be listed with any recognized credit
watch information service.
6) Registered Investment Companies (Money Market Mutual Funds) — Shares in open-end
and no-load Money Market Mutual Funds provided such funds are registered under the
Federal Investment Company Act of 1940 and operate in accordance with 17 C.F.R.
M
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value of the money market funds must
equal to $1.00.
7) Intergovernmental Investment Pool — Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
163.01, Florida Statutes.
All investments are stated at fair value.
Accounts Receivable - Amounts due from private individuals, organizations, or other governments,
which pertain to charges for services rendered by Board departments, are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
Interfund Balances and Activity - During the course of normal operations, the Board has numerous
transactions between funds. Examples of these transactions include providing services, constructing
assets, matching grants or servicing debt. These transactions are generally recorded as interfund
transfers, except for internal service fund charges, which are reflected as revenues to internal service
funds and expenses/expenditures to the funds receiving the services. Additionally, short-term interfund
loans are recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid
amounts related to these transactions are reported as "due from other funds" or "due to other funds" on
the fund financial statements.
Inventory — Inventory in the General Fund consists of certain supplies, which are stated at cost using
the moving average cost method. The inventory is determined by an annual physical count.
Inventories are reported as an unspendable classification of fund balance as these amounts are not in
spendable form and are not expected to be converted to cash.
Capital Assets - Capital assets of the Board include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.
Capital assets associated with business -type activities and the internal service funds are presented in
the Board's basic financial statements. Capital assets associated with the Board's governmental
activities are presented on the government -wide financial statements of the County, rather than on the
financial statements of the Board.
The Board maintains a $1,000 threshold for additions to equipment with an estimated useful life in
excess of two years. Buildings are capitalized when the value is $15,000 or greater. Public domain
and infrastructure assets represent major expenditures for such items as roads, water and sewer
treatment plants and lines, landfill improvements, parks and drainage systems. Additions and
improvements for roads, water, sewer, landfill and drainage infrastructure are capitalized when the cost
amounts to $250,000 while park additions and improvements are capitalized at $25,000.
D-7
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
When the MCLA acquires land by donation, the asset is recorded at the Authority's transaction cost
plus the higher of the tax assessed value at the time of donation or 115% of the 1986 tax assessed
value.
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows:
Life — Years
Buildings
10-50
Equipment
5-10
Infrastructure
10-50
Public domain infrastructure
20-50
Capacity rights
99
Capacity rights represent an intangible asset that arose from a contract with a private wastewater
operator that included wastewater processing capacity for 1,500 equivalent dwelling units for a period
of 99 years.
Unamortized Debt Issuance Expense — Unamortized debt issuance expense of the enterprise funds is
reported as a deferred charge and is amortized by using the straight-line method over the life of the
debt.
Compensated Absences — Board policy permits employees to accumulate a limited amount of annual
and sick leave, which will be paid to employees upon termination of employment. Accumulated annual
and sick leave is accrued when earned in the proprietary fund financial statements. For the proprietary
funds, an expense and a liability are recorded as the leave is earned. Compensated absences
associated with the Board's governmental activities are presented on the government -wide financial
statements of the County, rather than on the financial statements of the Board.
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the hierarchy of enterprise fund spending is to use restricted resources first, and then unrestricted
resources, as they are needed.
Landfill Closure Costs - Under the terms of current state and federal regulations, the Board is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and post closure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District -Waste enterprise fund for public landfill operations.
Deferred Revenue - Deferred revenue includes liabilities in the governmental funds to offset receivables
that do not meet the availability criterion under the modified accrual basis of accounting. Deferred
Revenue also includes unearned revenue which are funds received in advance of expenditures.
Unearned revenues are primarily associated with state and federal grants.
M:
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Long -Term Obligations - Long-term debt is reported as a liability in the proprietary fund statement of net
assets. Long-term debt associated with the Board's governmental activities is presented on the
government -wide financial statements of the County, rather than on the financial statements of the
Board. In the Board's governmental fund financial statements, the face amount of debt issued is
reported as another financing source, while principal payments are reported as expenditures.
Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2012 is included in the accompanying financial statements, since such
taxes are collected to finance expenditures of the subsequent period.
Fund Balance Policies — The Governmental Accounting Standards Board (GASB) issued Statement
No, 54, Fund Balance, Reporting and Governmental Fund Type Definitions (GASB 54). One objective
of this standard was to improve, including the understandability, the usefulness of fund balance
information by providing clear fund balance classifications.
GASB 54 requires local governments to focus on the constraints imposed upon resources when
reporting fund balance in governmental funds. The fund balance classifications indicate the level of
constraints placed upon how resources can be spent and identify the sources of those constraints. The
following five classifications serve to inform readers of the financial statements of the extent to which
the Board is bound to honor constraints on the specific purposes for which resources in a fund can be
spent.
GASB 54 abandons the reserved, unreserved, and designated classifications of fund balance and
replaces them with five classifications: nonspendable, restricted, committed, assigned, and
unassigned.
Fund balances of governmental type funds are classified as follows:
Nonspendable — Include amounts that cannot be spent because they are either not in
spendable form, or for legal or contractual reasons, must be kept intact. This classification
includes inventories, prepaid amounts, assets held for sale, and long-term receivables.
Restricted — Include amounts that can be spent only for specific purposes because of
constitutional provisions or enabling legislation, or because of constraints that are externally
imposed by creditors, grantors, contributors or the laws or regulations of other governments.
Committed — Include amounts that can be used only for the specific purposes determined by a
formal action of the Board of County Commissioners, the County's highest level of decision
making authority. Commitments may be changed or lifted only by the Board of County
Commissioners taking the same formal action that imposed the constraint originally.
We
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - (Continued)
Assigned — Include amounts that are intended by the Board to be used for specific purposes,
but are neither restricted nor committed. The County Administrator will have the authority to
assign fund balance based on intentions for use of fund balance communicated by the Board.
Unassigned — This is the residual classification of the General Fund. Only the General Fund
reports a positive unassigned fund balance. Other governmental funds might report a negative
balance in this classification, as the result of overspending for specific purposes for which
amounts had been restricted, committed, or assigned. Unassigned fund balance does not
necessarily represent amount of fund balance that can be appropriated.
The Board has the responsibility of responding to emergency/disaster situations and set a goal of $10
million in disaster reserve funds; however, the disaster reserve funds were not adopted in
ordinance/resolution form and not part of the September 30, 2012 budget. Therefore, the disaster
reserve was not reported as committed. It is also the goal of the Board to achieve and maintain an
unassigned General Fund balance equal to four months of budgeted expenditures; however, it was not
adopted in ordinance/resolution form. A portion, $11,048,250, of these goals was reported as
unassigned fund balance.
The County spends restricted amounts first, when both restricted and unrestricted fund balance is
available, unless prohibited by legal documents, grant agreements or contracts. Additionally, the
County uses committed fund balance, followed by assigned fund balance and then unassigned fund
balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund
balance classifications could be used. GASB 54 was implemented this fiscal year in accordance with
its effective date.
Fund Deficits — There are no fund deficits to report at September 30, 2012.
Excess of Expenditures Over Appropriations — During the fiscal year ended September 30, 2012,
expenses in the Human Services Social Service Transportation category in the General Fund exceeded
appropriations by $85,013. This was attributable to additional expenses incurred by another
governmental agency that required reimbursement. Other categories within Human Services under
spent their budgets and provided the funding to cover this.
Net Assets — Net assets in the proprietary fund financial statements are classified as invested in capital
assets, net of related debt; restricted; and unrestricted. Restricted net assets total $8,935,257 which
represents constraints on resources that are either externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments or imposed by law through state statute.
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS
The Board maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
As of September 30, 2012, except for the Pension Trust Fund cash of $144,558 and investments of
$710,572, the carrying value of the Board's deposits and investments with their respective credit
ratings, are as follows:
N
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS - (Continued)
Credit Less than 6 6 Months to
Investment Type Rating Fair Value Months 1 Year 1 to 3 Years
Demand and Time Deposits N/A
$ 62,388,272
$ 60,388,272
$ 2,000,000 $ -
US Treasury Notes AA+
46,948,078
7,181,444
15,304,174 24,462,460
Federal Agency Bond / Note AA+
125,251,101
26,922,157
39,697,073 58,631,871
Total Fair Value
$234,587,451
$ 94,491,873
$ 57,001,247 $ 83,094,331
Credit Risk — The Board's Investment Policy (Policy) limits credit risk by restricting authorized
investments to the following: Florida Local Government Surplus Funds Trust Fund Investment Pool
administered by Florida's State Board of Administration (a 2a7-like pool), direct obligations of the
United States or its agencies and instrumentalities, money market mutual funds, and Intergovernmental
Investment Pools authorized by the Florida Statutes. The Policy requires that investments in federal
instrumentality debt be guaranteed by the full faith and credit of the U. S. Government sponsored
agency, and that investments in money market mutual funds have a rating of AAAm or AAAm-G or
better by Standard & Poor's (S&P) or other nationally recognized rating agency. All credit ratings
indicated in the previous table are S&P ratings.
Concentration of Credit Risk — The Policy establishes limitations on portfolio composition, both by
investment type and by issuer, in order to control concentration of credit risk. The Policy provides the
following maximum limits of the portfolio, with limits in any one issuer of the portfolio invested:
Portfolio
Maximum in
Investment Type
Maximum
any one issuer
Florida Local Government Surplus Funds Trust Fund
100%
n/a
United States Government Securities
100%
n/a
United States Government Agencies
50%
10%
Federal Instrumentalities
80%
30%, with a maximum of
Maximum in callable securities
25% in callable securities
Interest -bearing Time Deposit or Savings Accounts
10%
10%
Money Market Mutual Funds
20%
10%
Intergovernmental Investment Pool
10%
n/a
At September 30, 2012, the portion of the Board's investment portfolio invested in Federal
instrumentalities is detailed as follows:
Issue
Federal Home Loan Bank
Federal Home Loan Mortgage Corp
Federal National Mortgage Assoc
Federal Farm Credit Bank
Percent of
Investment Portfolio
18.17%
20.22%
17.32%
2.61 %
D-11
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS - (Continued)
Custodial Credit Risk — The Policy requires bank deposits secured as provided by Chapter 280, Florida
Statutes. This law requires local governments to deposit funds only in financial institutions designated
as qualified public depositories by the Chief Financial Officer of the State of Florida. Demand and time
deposits are fully insured by the FDIC for the first $250,000 at each institution and the remaining
balances are insured 100% by the State of Florida collateral pool, a multiple institution pool with the
ability to assess its members for collateral shortfalls if a member institution fails.
The Policy requires execution of a third -party custodial safekeeping agreement for all purchased
securities, and requires that securities be held in the Board's name. As of September 30, 2012, all of
the Board's investments are held in a bank's trust department in the Board's name.
Interest Rate Risk - The Policy limits the investment of three months of operating expenditures to
twelve months. The Policy limits the investment of non current operating funds to five years.
Restricted Cash and Cash Equivalents — The Board, excluding the Pension Trust Fund, has the
following unrestricted and restricted cash and cash equivalents at September 30, 2012:
Unrestricted Cash & Cash Equivalents
Governmental Activities:
Governmental Funds
Internal Service Funds
Business -Type Activities
Total Unrestricted Cash & Cash Equivalents
Restricted Cash and Cash Equivalents:
Business -Type Activities
Total Cash and Cash Equivalents
NOTE 3 — RESTRICTED ASSETS
Local Government Demand
Surplus Trust Deposits Total
Fund
$ 195,897 $ 44,747,259 $ 44,943,156
- 5,339,651 5,339,651
910 3,232,189 3,233,099
196,807 53,319,099 53,515,906
8,872,366 8,872,366
$ 196,807 $ 62,191,465 $ 62,388,272
Restricted assets in the Enterprise Funds include those created by resolutions adopted by the Board for
the landfill escrow account, airport passenger facility charges, and the issuance of Key West Airport
Revenue Bonds. Total restricted assets as of September 30, 2012 are as follows:
Municipal District Waste
Landfill Closure Escrow
Key West Airport
Passenger Facility Charge
Sinking Fund
Cash and
Cash
Equivalents
$ 1,931,228 $
1,577,744
1,559,453
Investments
Interest
Receivable Total
$ - $ 1,931,228
730,956 1,845 2,310,545
- - 1,559,453
D-12
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 3 - RESTRICTED ASSETS - (Continued)
Cash and
Cash
Equivalents
Investments
Interest
Receivable Total
Renewal and Replacement
11,101 520,207
264 531,572
Debt Service Reserve
2,759,567 -
- 2,759,567
Construction Fund
938,683 930,029
635 1,869,347
Operating Reserve
88,527 174,115
367 263,009
Arbitrage Rebate
6,063 -
- 6,063
$ 8,872,366 $ 2,355,307 $ 3,111 $ 11,230,784
NOTE 4 - ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for
doubtful accounts. The accounts receivable and the allowance balances are as follows:
Allowance for
Accounts
Accounts
Uncollectible
Receivable,
Service Provided
Receivable
Accts
Net
Governmental Activities:
General Fund
Misc
$ 49,953
$ 11,511
$ 38,442
Fine & Forfeiture Fund
Air Amb Svc
4,710,683
3,668,209
1,042,474
Nonmajor Funds:
TDC Two Cent
Misc
872
-
872
Fire & Amb Dist 1 Fund
Ground Amb Svc
1,695,865
1,414,113
281,752
Parks & Rec
Misc
975
-
975
Internal Service Funds
Misc
12,114
2,802
9,312
Total Governmental Activities
6,470,462
5,096,635
1,373,827
Business -Type Activities:
MSD-Waste Fund:
Tipping Fees
33,620
4,606
29,014
Waste Assessments
569,133
540,421
28,712
Solid Waste Franchise
410,991
-
410,991
Key West Airport
Rent, Misc
792,196
56,285
735,911
Marathon Airport
Misc
28,933
-
28,933
Total Business -Type Activities
1,834,873
601,312
1,233,561
Total Accounts Receivable
$8,305,335
$5,697,947
$2,607,388
The Board approved an air ambulance billing write off during the year of $1,161,971 and a ground
ambulance billing write off of $325,167.
D-13
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 5 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2012 consist of the following:
Maior Governmental Funds:
Governmental Grants Fund:
Second Mortgages Receivable from individuals, collateralized by personal
residences. Payment of principal deferred for ten (10) years from date of note.
Principal is amortized in equal monthly amounts starting in year six (6) until ten (10)
at which time the loan is fully forgiven. In event of sale/transfer of property or
occupancy the prorated principal balance is due in full within thirty (30) days of
sale/transfer or cessation of primary residence. $ 225,119
Comprehensive Plan Land Authority Fund:
First mortgage due from governmental agency, collateralized by land, payable in full
April 2028, interest free 382,554
Second mortgage due from governmental agency, collateralized by land, payable in
full November 2034, interest free 1,500,000
Second mortgage due from governmental agency, collateralized by land, payable in
full January 2034, interest free 2,210,000
First mortgage due from governmental agency, collateralized by land, payable in full
September 2045, interest free 59,025
Third mortgage due from private company, collateralized by land, payable in full May
2050, interest free 1,089,000
Third mortgage due from private company, collateralized by land, payable in full
September 2053, interest free 1,500,000
Second mortgage due from governmental agency, collateralized by land, payable
in full July 2040, interest free 836,000
Third Mortgage due from governmental agency, collateralized by land, forgivable
July 2040, interest free 800,000
Second mortgage due from governmental agency, collateralized by land, payable 225,000
in full November 2041, interest free
Third Mortgage due from governmental agency, collateralized by land, forgivable 550,000
November 2041, interest free
9.151.579
D-14
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 5 - MORTGAGES RECEIVABLE - (Continued)
Nonmaior Governmental Funds:
Local Housing Assistance:
Second Mortgages Receivable from individuals, collateralized by personal
residences. Commencing in year sixteen of the mortgage, principal and accrued
interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal
balance and accrued interest will be forgiven at the end of year thirty. If the
residence is sold before the initiation of the forgiveness period, the full amount of the
mortgage and accrued interest is due at closing. 124,341
Second Mortgages Receivable from individuals, collateralized by personal
residences. Principal payments shall be deferred for the term of the first mortgage
loan, or until the date the last payment is due on the first mortgage. Interest is not
charged on the mortgages unless the mortgagor is in default, in which case the
interest rate is 12% per annum from the date when payment of the second is due.
The entire balance of the loan is intended to be forgiven. However, in the event the
home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied,
the entire mortgage balance is due. 7,917,137
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgages will be forgiven upon maturity,
provided that the mortgagor complies with the mortgage covenants. The mortgages
are interest free. 573,219
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgages will be forgiven over ten, fifteen or
twenty years, provided that the mortgagor complies with the mortgage covenants.
The mortgages are interest free. 322,164
Florida Homebuyer Opportunity Tax Credit (FHOP), Second Mortgages Receivable
from individuals, collateralized by personal residences. Interest on note is 6% per
annum, except if paid in full within first 18 months of repayment period then interest
rate shall be 0% from the date when the first payment is due. 26,727
8,963,588
Total Mortgages Receivable $18,340,286
The mortgages receivable associated with the Governmental Grants are offset by an allowance for
uncollectible accounts of $225,119. As the mortgages receivable associated with the Local Housing
Assistance fund are intended to ultimately be forgiven, an allowance for uncollectible accounts of
$8,963,588 has been established.
The Comprehensive Plan Land Authority Special Revenue Fund has an unspendable fund balance of
$9,151,579 which represents the mortgages receivable that cannot be spent because they are not in
spendable form. This also represents the primary difference in fund balance for the Comprehensive
Plan Land Authority Special Revenue Fund on a GAAP basis versus the budgetary basis.
D-15
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 6 — CAPITAL ASSETS
Amounts associated with the Board's governmental activities' capital assets, related accumulated
depreciation, and depreciation expense are reported on the government -wide financial statements of
the County, rather than on the financial statements of the Board. Amounts associated with the Board's
business -type activities' and internal service funds' capital assets, related accumulated depreciation,
and depreciation expense are reported on the proprietary fund financial statements of the Board.
Internal service fund capital asset information is included in the governmental activities on the
government -wide financial statements, because the internal service funds predominately serve those
activities.
Capital asset activity for the year ended September 30, 2012 is as follows:
Beginning Ending
Balances Additions Reductions Balances
Governmental Activities
Capital assets not depreciated:
Land $ 89,571,350 $1,662,897 $ 564,776 $ 90,669,471
Construction in progress 17,835,246 7,053,466 1,659,794 23,228,918
Total capital assets not depreciated 107,406,596 8,716,363 2,224,570 113,898,389
Capital assets depreciated:
Buildings
Equipment
Infrastructure
Capacity rights
Total capital assets depreciated
Less accumulated depreciation for:
Buildings
Equipment
Infrastructure
Capacity rights
Total accumulated depreciation
Total capital assets depreciated, net
Governmental funds, capital assets, net
Internal Service Funds
Capital assets not depreciated:
Land
Capital assets depreciated:
Buildings
Equipment
Total capital assets depreciated
Less accumulated depreciation for:
Buildings
Equipment
Total accumulated depreciation
145,213,421
151,146
-
145,364,567
26,992,403
1,460,369
2,030,304
26,422,468
85,934,410
1,659,794
63,392
87,530,812
3,150,000
-
-
3,150,000
261,290,234
3,271,309
2,093,696
262,467,847
45,230,901
3,009,268
-
48,240,169
20,828,938
1,791,749
1,770,869
20,849,818
26,647,007
1,764,839
47,544
28,364,302
222,726
31,818
-
254,544
92,929,572
6,597,674
1,818,413
97,708,833
168,360,662
164,759,014
275,767,258
278,657,403
54,000
-
-
54,000
1,711,924
-
-
1,711,924
552,861
219,493
219,593
552,761
2,264,785
219,493
219,593
2,264,685
765,382
46,902 -
812,284
507,023
19,392 25,577
500,838
1,272,405
$66,294 $25,577
1,313,122
D-16
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 6 — CAPITAL ASSETS - (Continued)
Total capital assets depreciated, net
Internal Svc Funds, capital assets, net
Total Governmental Activities, capital
assets, net
Business -type Activities:
Capital assets not depreciated:
Land
Construction in progress
Total capital assets not depreciated
Capital assets depreciated:
Land improvements
Buildings
Equipment
Infrastructure
Total capital assets depreciated
Less accumulated depreciation for:
Land improvements
Buildings
Equipment
Infrastructure
Total accumulated depreciation
Total capital assets depreciated, net
Business -type activities, capital assets,
net
Beginning Ending
Balances Additions Reductions Balances
992,380
1,046,380
$276,813,638
951.563
1,005,563
$279,662,966
$ 5,141,787 $ - $ - $ 5,141,787
9,119,691 137,597 7,890,367 1,366,921
14,261,478 137,597 7,890,367 6,508,708
212,925 -
- 212,925
55,293,031 -
- 55,293,031
4,635,738 364,014
151,168 4,848,584
41,064,427 7,776,179
- 48,840,606
101, 206,121 8,140,193
151,168 109,195,146
212,925
- -
212,925
8,246,301
1,377,346 -
9,623,647
3,163,284
325,174 81,044
3,407,414
15, 590,177
1,527,072 -
17,117, 249
27,212,687
$ 3,229,592 $ 81,044
30,361,235
73,993,434
78,833,911
$88,254,912 $ 85,342,619
Depreciation was charged to functions/programs on the government -wide Statement of Activities of the
County as follows:
Governmental Activities:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Total Governmental Activities
Internal Service Funds -
General Government
Total Governmental Activities
Business -type Activities:
$1,236,031
Municipal Service District -Waste
$ 51,997
2,078,378
Card Sound Bridge
359,795
802,333
Key West Airport
2,205,074
991,230
Marathon Airport
612,726
20,427
Total Business -type Activities
$3,229,592
300,265
433,272
735,738
6,597,674
66,294
$6 663,968
M
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 7 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION
Plan Description The Monroe County Board of County Commissioners (BOCC) administers a single -
employer defined benefits healthcare plan (the "Plan"). Florida Statute 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the Plan if the County
provides health insurance to its active employees and their eligible dependents. The Plan provides
medical coverage and prescription drug benefits to both active and eligible retired employees. The Plan
does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. In an open session, on at least an annual basis and prior to the
annual enrollment process, the BOCC approves the rates for the coming calendar year for the retiree
and County contributions.
The Plan includes participants from the BOCC and each Constitutional Officer. The BOCC is
responsible for funding all obligations not funded on a pay as you go basis by Constitutional Officers.
Accordingly, all disclosures are on a County -wide basis and the net OPEB obligation for the Board
includes obligations related to the Constitutional Officers.
Eligibility for post employment participation in the Plan is limited to full time employees of the County,
and the Constitutional Officers. At September 30, 2012, there were no terminated employees entitled
to deferred benefits. The membership of the County's medical plan consisted of:
Active Employees
1,203
Retirees and beneficiaries currently receiving benefits 396
Total Membership
1,599
Funding Policy The contribution requirements of plan members and the County are established and
may be amended by the County. The required contribution is based on pay-as-you-go financing
requirements, net of member contributions.
Employees who retire as an active participant in the Plan and were hired on or after October 1, 2001
may continue to participate in the Plan by paying the monthly premium established annually by the
BOCC. Employees who retire as an active participant in the plan, were hired before October 1, 2001,
have at least ten years of full time service with the County, and meet the retirement criteria of the
Florida Retirement System (FRS) may continue to participate in the Plan at a cost equal to the FRS
Health Insurance Subsidy for ten years of service (currently $5 per month for each year of service credit
at retirement or $50 per month). Retirees who have met the requirements for early retirement, have not
achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must pay the
standard monthly premium until the age criteria or the rule of 70 is met. At that time, the retiree's cost
of participation will be equal to the FRS Health Insurance Subsidy. Surviving spouses and dependents
of participating retirees may continue in the plan if eligibility criteria specific to those classes are met.
D-18
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 7 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION - (Continued)
For the fiscal year 2012, the County contributed the following:
Claims paid by Group Insurance Fund $ 3,506,437
Allocation of administrative expenses and incurred but
not reported costs (IBNR) 471,379
OPEB costs 3,977,816
Less retiree contributions (521,379)
County contribution $ 3,456,437
Annual OPEB Costs and Net OPEB Obligation — The County's annual other postemployment benefit
(OPEB) cost (expenses) is calculated based on the annual required contribution of the employer (ARC),
an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC
represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each
year and amortize any unfunded liabilities over a period not to exceed thirty years. The following table
shows the actuarially determined components as of October 1, 2011 (the latest actuarial valuation
date), under the current plan provisions, of the County's unfunded annual OPEB cost, the amount
actually contributed to the plan and the changes in the County's net OPEB obligation to the plan.
Annual required contribution
$ 7,272,000
Interest on net OPEB obligation
1,031,000
Adjustment to annual required contribution
(875,000)
Annual OPEB cost
7,428,000
Less Contributions made
(3,456,437)
Increase in net OPEB obligation
3,971,563
Net OPEB obligation, beginning of year
22,912,516
Net OPEB obligation, end of year $ 26,884,079
The BOCC's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the
net OPEB obligation for 2012 and the two preceding years were as follows (amounts expressed in
thousands):
Fiscal
Annual
Percentage of
Net
Year
OPEB
Annual OPEB
OPEB
Ended
Cost
Cost Contributed
Obligation
9/30/10
$ 9,546
33.0 %
$ 15,905
9/30/11
9,676
28.0 %
22,913
9/30/12
7,428
46.5 %
26,884
The net OPEB obligation at the end of the year is $25,489,414 for Governmental Activities and
$1,394,665 for Business -type Activities.
No trust or agency fund has been established for the plan; there were no adjustments to the annual
required contribution or interest earnings.
D-19
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 7 — POST EMPLOYMENT BENEFITS OTHER THAN PENSION - (Continued)
Funded Status and Funding Progress — At September 30, 2012, funded status and funding progress is
as follows (amounts expressed in thousands):
Actuarial Actuarial
Valuation Value of
Date Assets
Actuarial
Accrued
Liability -
Projected
Unit Credit
UAAL as a
Percentage
of
Unfunded Funded Covered Covered
AAL Ratio Payroll Payroll
10/01/07* $ -
$ 79,637
$ 79,637
0%
$68,193
116.80%
10/01/09 -
142,473
142,473
0%
65,357
217.99%
10/01/11 -
113,588
113,588
0%
67,299
168.78%
*Initial year of plan disclosure, no prior data available
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend.
Amounts determined regarding the funded status of the plan and the annual required contributions of
the employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as required
supplementary information following the notes to the financial statements, presents trend information
about whether the actuarial value of plan assets is increasing or decreasing over the time relative to the
actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based
on the substantive plan (the plan as understood by the employer and plan members) and include the
types of benefits provided at the time of each valuation and the historical pattern of benefit cost sharing
between the employers and plan members to that point.
The valuation dated July 9, 2012, for the fiscal dates of October 1, 2011 to September 30, 2012, was
prepared using generally accepted actuarial principles and practices, and relied on unaudited census
data and medical claims data reported by the County. The valuation used the projected unit credit
actuarial method. Demographic assumptions mirror those used for the various Florida Retirement
System pension funds. The actuarial assumptions include an annual health care cost trend rate of
10.0% initially, reduced by decrements to an ultimate rate of 5.0%. The assumptions included a
discount rate that is tied to the return expected on the funds used to pay the benefits, and assumes for
an unfunded plan, that the benefits continue to be funded on a pay-as-you-go basis, that the County's
investments earn a 4.5% rate of return over the long term, and the inflation rate will be 3%. The
unfunded accrued actuarial liability is amortized over thirty years on an open basis, as a level
percentage of the projected payroll, which is assumed to increase at 3.5% per annum.
NOTE 8 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN
Plan Description — Substantially all full-time Board employees are participants in the Florida Retirement
System, (FRS), administered by the Florida Department of Management Services. Employees elect to
participate in either the defined benefit plan ("Pension Plan"), a multiple -employer; cost -sharing public
D-20
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 8 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN - (Continued)
employee defined benefit retirement plan, or the defined contribution plan (Investment Plan) under the
FRS. FRS provides retirement benefits, disability benefits, annual cost -of -living adjustments, and death
benefits to Pension Plan members and beneficiaries of various governmental units within the State of
Florida. Benefits are established by Chapter 121, Florida Statutes, and Chapter 60S, Florida
Administrative Code. Amendments to the law can be made only by Act of the Florida legislature.
For employees hired before July 1, 2011 and enrolled in the Pension Plan, the FRS provides for vesting
of benefits after 6 years of credited service. Normal Pension Plan retirement benefits are available to
employees who retire at or after age 62 with 6 or more years of service or after 30 years if under age
62. Benefits are also based on the 5 highest state fiscal years of compensation earned during covered
employment. For employees hired July 1, 2011 and thereafter enrolled in the Pension Plan, the FRS
provides for vesting of benefits after 8 years of credited service. Normal retirement benefits are
available to employees who retire at or after age 65 with 8 or more years of service or after 33 years if
under age 65. Benefits are also based on the 8 highest state fiscal years of compensation earned
during covered employment. Pension Plan retirement benefits for all employees are based on age,
average compensation and years -of -service credit. Early retirement is available after 6 years of service
with a 5% reduction in benefits for each year prior to the normal retirement age.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
payments while continuing employment with a FRS employer for a period not to exceed 60 months
after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund and accrue
interest.
For employees who elect to participate in the Investment Plan rather than the Pension Plan, vesting
occurs at one year of service. These participants receive a contribution of self -direction in an
investment product with a third party administrator selected by the State Board of Administration.
Investment accounts may be withdrawn by the employee 90 days after termination or retirement.
The Florida Division of Retirement issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The report may be obtained by writing
to Florida Division of Retirement, P.O. Box 9000, Tallahassee, FL 3231579000, or from the website
www.frs.state.fl.us.
Funding Policy — The FRS was noncontributory for Pension Plan and Investment Plan members until
June 30, 2011. As of July 1, 2011 all members, with the exception of Deferred Retirement Option
Program (DROP) members and re-employed retirees, contribute 3% of their eligible wages.
Participating employer contributions are based upon state-wide rates established by the State of Florida
on an annual basis effective each July 1. The rates applied to employee salaries effective as of July 1,
2012 are as follows: regular employees, 5.18%, special risk employees, 14.90%, special risk
administrative support 5.91 %; elected officials, 10.23%, senior management 6.30%, and DROP
participants 5.44%. The Board contributed to the plan an amount equal to 7.17% of covered payroll
during the fiscal year ended September 30, 2012. The Board's contributions made during the years
ended September 30, 2012, 2011, and 2010 were $1,930,932, $3,161,761, and $3,320,637,
respectively, equal to the required contributions for each year.
D-21
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 8 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN - (Continued)
The Board has historically contributed amounts equal to required contributions and, therefore, does not
have a pension asset or liability as determined in accordance with GASB Statement No. 27.
NOTE 9 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES
Plan Description — The Monroe County, Florida Volunteer Firefighter and Emergency Medical Services
Length of Service Award Plan (LOSAP) is a single -employer defined benefit pension plan created in
1999 and administered by the Board. Upon completion of ten (10) years of service, prior to normal
retirement age, and in accordance with the terms of LOSAP, a plan member is considered vested.
LOSAP provides retirement and death benefits to plan members and beneficiaries. Monroe County
Ordinance 026-1999 defines the authority under which contribution and benefit provisions may be
amended. This authority is presently held by the Board. LOSAP shall be administered in accordance
with the requirements of Chapter 112, Part VII, Florida Statutes.
LOSAP had 59 participants of which 31 are active, 20 are inactive and 8 are retired members for the
plan year ended December 31, 2011 and the County's fiscal year ending September 30, 2012.
Separate, stand-alone financial statements for LOSAP are not provided.
Summary of Significant Accounting Policies — The financial statements of LOSAP are prepared using
the accrual basis of accounting. The contributions are recognized when due. Benefits are recognized
when due and payable in accordance with the terms of LOSAP. Administrative costs are paid by the
Board. Actuarial valuation costs are paid by LOSAP. All plan investments are reported at fair value.
Funding Policy — Annually, as determined by the actuarial study, the Board shall appropriate funds from
the budgets of the various volunteer fire/rescue districts. These funds will be applied as contributions to
LOSAP. Plan members do not contribute. The current contribution rate is $389 per volunteer year of
service. Because the aggregate method does not identify or separately amortize unfunded actuarial
accrued liabilities, information about the funded status and funding progress is prepared using the entry
age actuarial cost method, which serves as a surrogate for the funding progress of the plan. Below is a
schedule of funding progress for three years.
Actuarial
UAAL as a
Actuarial
Actual
Accrued
Unfunded
Percentage
Valuation
Value of
Liability
AAL
Funded
Covered
of Covered
Date
Assets
(AAL)
UAAL
Ratio
Payroll
Payroll
12/31 /2009
$ 817,512
$ 841,547
$ 24,035
97.1 %
NA
NA
12/31 /2010
831,083
884,715
53,632
93.1 %
NA
NA
12/31/2011
841,980
870,648
28,668
96.7%
NA
NA
NA - Contributions and benefits are calculated based on years of service as the participants are unpaid
volunteers. As a result, there are no related covered payroll and no UALL as a percentage of covered
payroll.
D-22
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 9 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES - (Continued)
Annual Pension Cost — The Board's annual pension cost of $22,945 was equal to the required
contribution. The annual required contribution was determined as part of the January 1, 2011 actuarial
valuation using the Aggregate Method. Allocations are based on years of service and the aggregation
used is by fire district. This method does not separately amortize unfunded actuarial liabilities. Under
this method, gains and losses are spread over future normal costs.
The significant actuarial assumptions used to compute the pension benefit obligation were:
1. Investment Yield: 2.5% for both present and future
2. Mortality Pattern: Not applicable
3. Salary increases: Not applicable; Benefits not based on salary
4. Termination: Godwin's Table 1, V Select & Ultimate Table, with 50% termination prob for Y0S<1
5. Inflation: No increase as benefits are based on a flat amount per year of service
The annual pension cost (APC), the percentage of APC contributed to the plan, and the net obligation
for the plan year ending December 31, 2011 and the two preceding years were as follows:
Fiscal
Annual
Percentage Net
Year
Pension
of APC Pension
Ending
Cost (APC)
Contributed Obligation
12/31/09
$ 23,714
100% $ -
12/31 /10
25,179
100% -
12/31/11
22,945
100% -
NOTE 10 — CAPITAL COMMITMENTS
Construction projects under present contractual agreements as of September 30, 2012 are as follows:
Proiect
Cudjoe Regional Wastewater
Conch Key/Duck Key Wastewater
Tom's Harbor Channel Bridge
ADA Compliance
Conch Key Fire Station
Marathon Courthouse Renovation
Marathon EOC
Miscellaneous
Total
Construction Commitments
$ 20,854,000
3,900,000
1,590,201
983,120
971,353
460,353
192,922
545,379
$ 29,497,328
The entire construction costs of the Cudjoe Regional Wastewater project were originally estimated at
$150,000,000. There is an interlocal agreement between the County and the Florida Keys Aqueduct
Authority (FKAA) for this project. The County agreed to seek funding through grants and the issuance
D-23
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 10 — CAPITAL COMMITMENTS - (Continued)
of revenue bonds backed by the pledge of the infrastructure tax to provide funding to FKAA for the
administration, planning and construction of wastewater projects. Grant and loan applications have
been filed and the County is awaiting award. The amount shown above as a construction commitment
is the amount appropriated in the County's annual budgets as of September 30, 2012. Subsequent to
year end, construction contracts have been awarded by FKAA. Based on these contracts and a
reserve for technical services and contingency, the total costs are estimated at $154,294,144.
Included in the construction commitments are encumbrances for the Infrastructure Sales Surtax
Revenue Bonds, Series 2007 Major Funds for $42,305.
The Comprehensive Plan Land Authority has approximately $376,304 of commitments to acquire
various properties, $205,000 of commitments to issue mortgage loans and $251,457 to donate
conservation land to the State Board of Trustees as of September 30, 2012.
Significant encumbrance commitments, excluding those related to construction projects above, at
September 30, 2012 are as follows:
Encumbrance
Governmental Activities:
General Fund $ 67,239
Road & Bridge Fund 62,376
Governmental Grants Fund 336,298
Nonmajor Governmental Funds 79,015
Total Governmental Activities $ 544,928
NOTE 11 — LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The future minimum debt reductions under capitalized leases consist of the following at September 30,
2012:
Business -type
Activities
Fiscal year ending September 30:
2013
$ 50,000
2014
50,000
2015
50,000
2016
50,000
2017
50,000
2018-2022
250,000
2023-2024
67,270
Total minimum payments
567,270
Less Amounts representing interest
Present value of net minimum lease payments $ 567,270
D-24
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 11 - LEASE OBLIGATIONS- (Continued)
Leased property which has been capitalized as of September 30, 2012 is as follows:
Business -type
Activities
Buildings $ 774,290
Less Accumulated Depreciation 774,290
Rental expense under cancelable operating leases for the current year amounted to $943,520.
NOTE 12 - LONG-TERM DEBT
Long-term debt activity for the year ended September 30, 2012 is as follows:
Governmental Activities:
Governmental Funds
Revenue bonds payable
Revenue notes payable
Accrued comp. absences
OPEB Liability
Capitalized lease obligations
Total Governmental Funds
Internal Service Funds
Accrued comp. absences
OPEB Liability
Total Governmental Activities
Business -type Activities:
Current Portion of
Beginning Ending Long-term
Balances Additions Payments Balances Liabilities
$33,909,591 $ - $ 4,326,091 $29,583,500 $4,486,091
11,365,862 - 1,912,753 9,453,109 428,643
2,949,481 2,040,893 1,968,975 3,021,399 244,974
21,238,058 6,834,860 3,156,194 24,916,724 -
1,453 - 1,453 - -
69,464,445 8,875,753 11,365,466 66,974,732 5,159,708
142,338 114,146 108,599 147,885 5,850
425,655 211,446 64,411 572,690 -
$70,032,438 $9,201,345 $11,538,476 $67,695,307 $5,165,558
Revenue bonds payable
$8,705,000
$ - $ 2,645,000
$6,060,000 $ 410,000
Arbitrage payable
6,053
- -
6,053 -
Accrued comp. absences
347,390
256,784 268,392
335,782 23,313
OPEB Liability
1,248,803
381,694 235,832
1,394,665 -
Capitalized lease obligations
617,270
- 50,000
567,270 50,000
Total Business -type Activities $10,924,516 $ 638,478 $ 3,199,224 $ 8,363,770 $ 483,313
Total Long -Term Debt $80,956,954 $ 9,839,823 $14,737,700 $76,059,077 $5,648,871
D-25
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 12 - LONG-TERM DEBT - (Continued)
Amounts associated with the Board's governmental activities long-term liabilities are reported on the
government -wide financial statements of the County rather than on the financial statements of the
Board. Amounts associated with the Board's business -type activities and internal service funds long-
term liabilities are reported on the proprietary fund financial statements of the Board. Internal service
fund long-term debt information is included in the governmental activities on the government -wide
financial statements, because the internal service funds predominately serve those activities.
Governmental activities' compensated absences are liquidated by the funds to which the related
employee services relate.
The Group Insurance Internal Service Fund assesses a monthly premium per employee in each fund.
The monthly premiums paid by the various funds provide the resources necessary to liquidate the other
postemployment benefit obligations paid in the current year by the Group Insurance Internal Service
Fund.
The current portion of the post closure maintenance liability is expected to be insignificant and will be
funded by the County's operations budget instead of the related escrow funds required by federal and
state laws. Accordingly, the entire post closure maintenance liability is classified as long-term.
The following is a summary of the Board's bonds and notes as of September 30, 2012:
Governmental Activities
Revenue Bonds:
Infrastructure Sales Surtax Revenue Bonds, Series 2003
$ 10,140,000
Infrastructure Sales Surtax Revenue Bonds, Series 2007
18,860,000
Unamortized Original Issue Premium, Series 2007
583,500
Total Revenue Bonds
29,583,500
Revenue Note:
Clean Water State Revolving Fund Construction Loan Agreement
9,453,109
Total Government Activities
39,036,609
Debt Service Funds Available to Pay Current Maturities
(2,517,306)
Unamortized Original Issue Premium, Series 2007
(583,500)
Governmental Activities Principal Funding Requirements
$ 35,935,803
Business -type Activities
Revenue Bonds:
Key West International Airport Revenue Bonds, Series 2006 $ 6,060,000
Debt Service Funds Available to Pay Current Maturities and
Early Retirements (410,000)
Business -Type Activities Principal Funding Requirements $ 5,650,000
Debt Service Funding Requirements - The total annual debt service requirements for bonds and notes
outstanding at September 30, 2012 are as follows:
D-26
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 12 - LONG-TERM DEBT - (Continued)
Governmental Activities Business -type Activities
Principal Interest Total Principal Interest Total
2013
$ 4,808,643
$ 1,373,797
$ 6,182,440
$ 450,000 $
- $ 450,000
2014
4,990,338
1,190,415
6,180, 753
450,000
- 450,000
2015
5,177,352
998,519
6,175,871
450,000
- 450,000
2016
5,374,694
798,094
6,172,788
485,000
- 485,000
2017
5,577,372
570,891
6,148,263
500,000
156,068 656,068
2018-2022
7,924,487
944,129
8,868,616
3,140,000
587,400 3,727,400
2023-2030
4,600,223
514,314
5,114,537
175,000
9,625 184,625
Total $38,453,109 $ 6,390,159 $44,843,268 $ 5,650,000 $ 753,093 $6,403,093
Long -Term Debt at September 30, 2012 is composed of the following issues:
$21,455,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003
Type: General Government Revenue Bonds Dated: March 2003
Final maturity: Year 2018 Principal payment date: April 1
Interest payment dates: April 1 and October 1 Interest rates: 3.5% to 4.0%
Amount outstanding at September 30th: $10,140,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to
Monroe County. The total principal and interest remaining to be paid is $11,370,000. For the fiscal
year, principal and interest paid was $1,852,105 and total pledged revenue was $16,318,450.
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: First redemption date may not be later than 4/20/13 and no call premium may exceed
2% of the par amount redeemed.
$29,415,000 Infrastructure Sales Surtax Revenue Bonds, Series 2007
Type: General Government Revenue Bonds Dated: November 2007
Final maturity: Year 2018 Principal payment date: April
Interest payment dates: April 1 and October 1 Interest rates: 4.0% to 5.0%
Amount outstanding at September 30th: $18,860,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to
Monroe County. The total principal and interest remaining to be paid is $21,539,350. For the fiscal
year, principal and interest paid was $3,652,300 and total pledged revenue was $16,318,450.
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: None
$19,500,540 Clean Water State Revolving Fund Construction Loan Agreement
Type: General Government Revenue Notes
Dated: April2010
D-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 12 - LONG-TERM DEBT - (Continued)
Final maturity: Year 2020
Principal payment date: March 15 and September 15
Interest payment dates: March 15 and September 15
Interest rate: 2.71 %
Amount outstanding at September 30th: $9,453,109
Reserve requirement: None
Revenue pledged: Non -Ad Valorem Revenues in the General Fund, the Fine and Forfeiture Fund,
and the Unincorporated Area Service District Funds. The total principal and interest remaining to be
paid is $10,565,306. For the fiscal year, principal and interest paid was $2,182,584 and total pledged
revenue was $24,250,356.
Purpose: Refund temporary financing for wastewater capital improvements.
Call provisions: None
$30 455 000 Key West International Airport Revenue Bonds
Type: Enterprise Revenue Bond Dated: July 2006
Final maturity: Year 2024 Principal payment date: October 1
Interest payment dates: Monthly Interest rates: variable
Amount outstanding at September 30th: $6,060,000
Reserve requirement: $2,759,567
Revenue Pledged: (1) Net Revenues (as defined in the Resolution) to be derived from the operation
of the airport, (2) Other Available Moneys (as defined in the Resolution), (3) Hedge Receipts and
(4) (until applied in accordance with the provisions of the Resolution) all moneys, including
investments thereof, in certain of funds and accounts established under the Resolution, and (5) the
Reserve Account. The total principal and interest remaining to be paid is $6,403,093. For the
fiscal year, principal of $2,645,000 was funded by pledged revenues of $3,180,228 and interest of
$18,941 was funded by capitalized interest secured when the bonds were issued.
Purpose: Acquire, construct and equip various capital improvements at the Key West International
Airport
Call provisions: (1) Optional Redemption at par on any date (2) Mandatory redemption at par at the
option of the Bank upon the event of default under the Reimbursement Agreement or with respect
to Bank Bonds. At least 15 days notice of mandatory tender of Series 2006 Bonds for purchase; at
least 30 days notice of redemption.
NOTE 13 - DEFEASANCE OF DEBT
In prior years, the Board defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds were not included in
the Board's financial statements in prior years.
The following schedule reflects the bonds that were refunded and paid off in full, by issue, during the
year ended September 30, 2012:
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 13 - DEFEASANCE OF DEBT- (Continued)
Business -type Activities:
$8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980;
defeased on December 6, 1985 using proceeds from the $9,211,774 Municipal
Service District Refunding Improvement Bonds, Series 1985
$9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985;
defeased on April 1, 1991 using proceeds from the Municipal Service District
Refunding Improvement Bonds, Series 1991
NOTE 14 — CONDUIT DEBT
IDA Health Care Facilities Revenue Bonds, Series 2003 - The Monroe County Industrial Development
Authority approved the issuance of IDA Health Care Facilities Revenue Bonds, Series 2003, not to
exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of the Middles Keys, Inc. to
provide for the refinancing of certain outstanding indebtedness of the corporation and for financing
certain capital improvements to the corporation's health care facilities. Ownership of the acquired
facilities is in the name of the private entity served by the bond issuance. Neither the County, the
Authority, the State, nor any political subdivision thereof is obligated in any manner for the repayment of
the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial
statements. Maturity of the Series 2003 Bonds is August 1, 2018.
City of South Miami Health Facilities Authority Hospital Revenue Bonds, Series 2007 - On April 18,
2007, the Board approved an interlocal agreement with the City of South Miami Health Facilities
Authority for the issuance of $800,000,000 of tax-free bonds for Mariner's Hospital (Baptist Health
South) for the purpose of financing capital improvements to health care facilities and refund outstanding
bonds. The facilities will be owned by the issuers of the bonds and the Board is not obligated in any
way for the repayment of the bonds. Monroe County was part of a group consisting of the State of
Florida and other units of local government that participated to establish the tax-free status of the
bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements.
Maturity of the Series 2007 Bonds is August 15, 2042.
NOTE 15 — RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in Note 1, current regulations of the U.S. Environmental Protection Agency (EPA) and the
Florida Department of Environmental Protection (FDEP) require municipal solid waste landfills to place
a final cover on closed landfill areas, and to maintain those areas for up to 30 years after closure. The
Board obtains updated and revised estimates of total future closure and post closure costs from its
engineers.
All amounts recognized are based upon what it would cost to perform closure and post closure
functions in current dollars. Actual costs may be different due to inflation, changes in technology, or
changes in laws and regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity used to
date. The landfill capacity of the Board's previously operated landfills is 100 % used and has no
remaining landfill life. Closure of these landfills was substantially completed during the year ended
September 30, 1994. The Board has another landfill site, which has never been used. Accordingly, no
•
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 15 — RECOGNITION OF CLOSURE AND POST CLOSURE COST - (Continued)
future closure cost is accruable except for post closure costs estimated to be incurred in the coming
year. At September 30, 2012, the estimated future cost for post closure maintenance was $424,984.
The cumulative effect of updated and revised estimates of closure -related costs is recognized in the
period of the change to the extent it relates to current and past operations. The Florida Department of
Environmental Protection approved a post closure operating plan, which permits the Board to fund
closure, and post closure costs as an operating expense using annual appropriations. Since the
current portion of the post closure maintenance liability is expected to be insignificant and will be
funded by the County's operations budget, the entire post closure maintenance liability is classified as
long-term.
The landfill is required by state and federal laws and regulations to make annual contributions to a cash
escrow account to meet financial assurance requirements. Investment earnings were below the inflation
rate and additional funding of $20,600 was reclassified from unrestricted to the escrow account at year
end. In accordance with laws and regulations, the landfill had cash and investments of $1,931,228 held
for these purposes at September 30, 2012. In the event closure escrows and interest earnings prove
inadequate due to inflation, changes in technology or additional post closure care requirements, these
costs may need to be covered by charges to service users.
NOTE 16 - INTERFUND BALANCES
Interfund balances at September 30, 2012 are as follows:
Due to General Fund from:
Fine & Forfeiture Fund
$ 1,676
Road & Bridge Fund
945
Governmental Grants Fund
1,200,041
One Cent Infrastructure Surtax Fund
2,184
Debt Service Fund
227
Nonmajor Governmental Funds
1,313,328
Municipal Service District Waste Fund
989
Card Sound Bridge Fund
631
Key West Airport Fund
162
Marathon Airport Fund
92
Internal Service Funds
470,972
Fiduciary Funds
83
Total
2,991,330
Due to Fine & Forfeiture Fund:
General Fund 5,082
Nonmajor Governmental Funds 298,526
Total 303,608
Due to Governmental Grants Fund from:
General Fund 167,162
Road & Bridge Fund 249,266
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 16 - INTERFUND BALANCES - (Continued)
Nonmajor Governmental Funds 63,270
Total 479,698
Due to Comprehensive Plan Land Authority from:
General Fund 376,310
Due to Nonmajor Governmental Funds from:
General Fund 233
One Cent Infrastructure Surtax Fund 950,000
Nonmajor Governmental Funds 4,737
Total 954,970
Due to Internal Service Funds from:
General Fund 25,576
Total Interfund Balances $5,131,492
During the course of operations, transactions occur which result in amounts owed to a particular fund
by another fund, other than for goods provided or services rendered. These receivables and payables
are due within a year and are classified as "Due from other funds/Due to other funds" on the
governmental funds balance sheet or proprietary fund statement of net assets.
NOTE 17 - INTERFUND TRANSFERS
Interfund transfers at September 30, 2012 are as follows:
Transfers to General Fund from:
Road & Bridge Fund
$ 537,399
One Cent Infrastructure Surtax Fund
186,009
Municipal Svc District Waste Fund
179,303
Card Sound Road Fund
121,362
Internal Service Funds
632,937
Nonmajor Governmental Funds
2,707,951
Total
4,364,961
Transfers to Road & Bridge Fund from:
Nonmajor Governmental Fund 104,672
Transfers to Governmental Grants Funds from:
General Fund 322,505
Fine and Forfeiture Fund 14,782
Road & Bridge Fund 249,265
Nonmajor Governmental Funds 32,062
Total 618,614
D-31
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 17 - INTERFUND TRANSFERS - (Continued)
Transfers to One Cent Infrastructure Surtax Fund from:
Nonmajor Governmental Funds
Transfers to Debt Service Fund from:
One Cent Infrastructure Surtax Fund
Transfers to Nonmajor Governmental Funds from:
Governmental Grants Fund
One Cent Infrastructure Surtax Fund
Total
Transfers to Marathon Airport Fund from:
Key West Airport Fund
Transfers to Key West Airport Fund from:
Internal Service Funds
Total Interfund Transfers
8,394,187
227,570
3,950,000
4,177,570
24,645
779,423
$18, 873, 874
The One Cent Infrastructure Surtax Fund, a major fund, interfund transfers out totaling $8,394,187 are
related to the funding of debt service and interfund transfers out totaling $3,950,000 are for the partial
funding of the Duck Key and Cudjoe Regional Wastewater Projects which are accounted for in
Nonmajor Governmental funds. The $104,672 and $409,802 transferred from Nonmajor Governmental
funds, specifically the Impact Fees Roadways fund and the Court Facility Fees fund, are for funding the
Key Deer Boulevard Roadway Improvements and the Marathon Courthouse Project. Transfers to the
Governmental Grants Fund of $618,614 represent the match requirements of various grants and the
transfer from the Governmental Grants Fund of $227,570 represents reimbursement for grant eligible
costs incurred by a Nonmajor Governmental fund. The transfer from the Internal Service Risk
Management fund of $779,423 to the Key West Airport Fund was to reimburse it for insurance
proceeds collected by the Risk Management Fund and deductibles paid by the Key West Airport Fund.
The remaining transfers in and out are related to supporting operations.
NOTE 18 — GOVERNMENTAL FUND BALANCE CLASSIFICATIONS
Fund Balances are presented in the following categories; nonspendable, restricted, committed,
assigned and unassigned (see Note 1 for a description of these categories). A detailed schedule of
governmental fund balances at September 30, 2012 is on the following page:
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 18 — GOVERNMENTAL FUND BALANCE CLASSIFICATIONS - (Continued)
General
Fine & Road & Governmental
Forfeiture Bridge Grants
Fund Balances:
Nonspendable:
Inventory
$ 3,830 $ - $ - $ -
Mortgage Loans
- - - -
Total Nonspendable
3,830 - - -
Restricted for:
Law Enforcement
- 20,223,224 - -
Fire & Ambulance
- - - -
Public Safety
- - - -
Physical Environment
- - - -
Transportation
- - 10,074,451 -
Housing Programs
- - - -
Tourist Development
- - - -
Human Services
- - - -
Libraries
- - - -
Library Donations
95,485 - - -
Cultural & Recreation
- - - -
Court Programs
- - - -
Comprehensive Planning
- - - -
Land Authority
- - - -
Federal & State Grants
- - - 548,187
Wastewater Projects
- - - -
Other Purposes
- - - -
Debt Service
- - - -
Capital Projects
- - - -
Total Restricted
95,485 20,223,224 10,074,451 548,187
Committed to:
Physical Environment
- - - -
Wastewater Projects
- - - -
Beach Renourishment
- - - -
Total Committed
- - - -
Assigned to:
Other Purposes
17,656 - - -
Fire & Ambulance
- - - -
Land Authority
- - - -
Subsequent Year's Expenditures
14,020,525 - - -
Total Assigned
14,038,181 - - -
Unassigned:
23,300,792 - - -
Total Fund Balances
$37,438,288 $20,223,224 $10,074,451 $548,187
D-33
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 18 — GOVERNMENTAL
FUND BALANCE CLASSIFICATIONS - (Continued)
Comprehen-
Nonmajor
Total
sive Plan
One Cent Revenue
Govern-
Govern -
Land
Infrastruc- Bonds, All Debt
mental
mental
Authority
ture Surtax Series 2007 Service
Funds
Funds
$ _
$ _ $ _ $ - $
-
$ 3,830
9,151,579
- - -
-
9,151,579
9,151, 579
- - -
-
9,155,409
_
_ _ -
2,377,548
22,600,772
1,079, 726
1,079,726
2,372,977
2,372,977
2,735,943
2,735,943
5,698,839
15,773,290
1,357,951
1,357,951
19,608,470
19,608,470
1,404,157
1,404,157
-
- - -
849,150
849,150
373,160
468,645
1,595,499
1,595,499
3,859,920
3,859,920
_
_ _ -
3,334,447
3,334,447
6,325,340
- - -
-
6,325,340
_
_ _ _
-
548,187
_
- - -
9,104,666
9,104,666
332,014
332,014
-
- - 2,527,607
-
2,527,607
-
24,871,829 7,624,975 -
844,792
33,341,596
6,325,340
24,871,829 7,624,975 2,527,607
56,929,259
129,220,357
_
_ - -
1,444,190
1,444,190
- -
252,123
252,123
- -
270,956
270,956
- -
1,967,269
1,967,269
-
17,656
_
_ _ -
4,430,861
4,430,861
7,314,156
- - -
-
7,314,156
_
_ _ _
-
14,020,525
7,314,156
- - -
4,430,861
25,783,198
23,300,792
$22,791,075 $24,871,829 $7,624,975 $2,527,607 $63,327,389 $189,427,025
D-34
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 19 - RISK MANAGEMENT
The Board is exposed to various risks of loss related to tort; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years
ended 1976, 1984 and 1988, the Board established the Worker's Compensation, Group Insurance, and
Risk Management Funds, respectively, as internal service funds to account for and finance its
uninsured risks of loss.
Under these programs, the Worker's Compensation has self insured coverage up to the first $500,000
per claim for regular employees. Workers' Compensation claims in excess of the self insured coverage
of $500,000 are covered by an excess insurance policy. The Group Insurance Fund provides self
insured excess claims. Risk Management has a $5,000,000 excess insurance policy for general
liability claims with a $200,000 self -insured retention, and building property damage is covered for
the actual value of the building with a deductible of $50,000. Deductibles for windstorm and flood vary
by location. The Board purchases commercial insurance for claims in excess of coverage provided by
the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in
any of the past three years.
All funds of the Board participate in the programs and make payments to the Worker's Compensation,
Group Insurance and Risk Management Funds based on management's estimates of the amounts
needed to pay prior and current year claims. The claims liabilities reported at September 30, 2012 are
based on the requirements of Governmental Accounting Standards Board Statement No. 10, which
requires that a liability for claims be reported if information prior to the issuance of the financial
statements indicates that it is probable that a liability has been incurred at the date of the financial
statements and the amount of the loss can be reasonably estimated.
The Board changed the group insurance third party administrators during the year. This affected the
amount of claims reported in accounts payable due to the timing of claims processing. The amount
reported in accounts payable as of September 30, 2012 was $927,692. This is $725,171 higher than
the balance as of September 30, 2011.
Changes in the claims liability amounts in fiscal year 2012 and 2011 were:
Unpaid claims at Sept. 30, 2010
Incurred claims
(including IBNRs)
Claim payments
Unpaid claims at Sept. 30, 2011
Incurred claims
(including IBNRs)
Claim payments
Worker's
Comp.
$ 1,681,795
Group
Insurance
Risk
Mgmt
Total
$ 4,247,036 $ 165,435 $ 6,094,266
1,726,228
15,271,807
276,717
17,274,752
(1,695,416)
(14,937,301)
(329,559)
(16,962,276)
1,712,607
4,581,542
112,593
6,406,742
2,017,917
10,370,993
269,162
12,658,072
(1,918,485)
(13,935,702)
(208,785)
(16,062,972)
Unpaid claims at Sept. 30, 2012 $ 1,812,039 $ 1,016,833 $ 172,970 $ 3,001,842
D-35
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 20 — LITIGATION AND CLAIMS
The Board is a defendant in various lawsuits and is involved in other disputes wherein substantial
amounts are claimed. The Board vigorously defends itself with respect to these matters. The Board's
practice is to provide for these claims when a loss is probable and a loss becomes fixed or
determinable in amount. In the opinion of the Board, it is reasonably possible that there are open suits
and claims that could result in judgments or settlements, which, in aggregate, would have a material
adverse effect on the Board's financial condition. Based on the uncertainty at this stage of the
proceedings, an estimate of the amount or a range of potential losses cannot be determined.
NOTE 21 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The Board participates in a number of federal and state grant programs that are
governed by various rules and regulations of the grantor agencies. Amounts received or receivable
from grant agencies are subject to financial and compliance audits by the grantors or their
representatives. Any disallowed claims, including amounts already collected, may constitute a liability
of the applicable funds. The amount, if any, which may be disallowed by the grantor, cannot be
determined at this time, although the Board expects such amounts, if any, to be immaterial.
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed
construction funds in excess of the interest costs are required to be rebated to the federal government.
As of September 30, 2012, the Board has estimated its arbitrage rebate liability to be $6,053 for its
business -type activities.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees
may be refunded within one year following the end of the sixth year from the date on which the impact
fee was paid or within three months of the non -commencement of construction.
Letter of Credit — The Board has issued $30,455,000 Key West International Revenue Bonds, Series
2006 (the Series 2006 Bonds) for the primary purpose of providing funds necessary to finance the
acquisition, construction and equipping of certain airport facilities. In order to provide security for the
payment when due of the principal and interest on the Series 2006 bonds, the Board has requested a
bank to issue its irrevocable direct pay letter of credit naming U.S. Bank National Association, the
bonds' paying agent, as beneficiary. The letter of credit is for an amount sufficient to pay interest at a
maximum interest rate of 12% per annum. The agreement expires on October 15, 2014.
NOTE 22 — SUBSEQUENT EVENTS
Management has evaluated subsequent events through March 31, 2013, in connection with the
preparation of these financial statements, which is the date the financial statements were available to
be issued.
D-36
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$14,500,000
$14,500,000
$16,318,450
$ 1,818,450
Investment Income
100,000
100,000
90,889
(9,111)
Miscellaneous
10
-
9,160
9,160
Total Revenues
14,600,010
14,600,000
16,418,499
1,818,499
EXPENDITURES:
Current:
Capital Outlay:
General Government
1,575,657
1,890,010
598,735 1,291,275
Public Safety
Public Safety Capital Projects
2,736,444
2,609,448
270,325 2,339,123
Med Exam Environmental Mitigtn
5,500
5,500
5,500 -
Total Public Safety
2,741,944
2,614,948
275,825 2,339,123
Physical Environment 700,000 1,184,776 484,774 700,002
Transportation: Const. Mgmt 570,175 481,244 378,095 103,149
Total Capital Outlay Expenditures 5,587,776 6,170,978 1,737,429 4,433,549
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Transfers from Other Funds
Transfers to Other Funds
9,012,234 8,429,022 14,681,070 6,252,048
(500,000) (500,000) - 500,000
1,965,801 2,430,448 409,802 (2,020,646)
(13,170,479) (17,640,669) (12,530,196) 5,110,473
Total Other Financing Sources/(Uses) (11,704,678) (15,710,221) (12,120,394) 3,589,827
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(2,692,444) (7,281,199) 2,560,676
2,692,444 7,281,199 22,311,153
9,841,875
15, 029, 954
- $24,871,829 $ 24,871,829
E-1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
INFRASTRUCTURE SALES SURTAX REVENUE BONDS,
SERIES 2007 CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 35,000 $ 35,000 $ 24,372 $ (10,628)
EXPENDITURES:
Current:
Capital Outlay:
Public Safety Projects 5,646,459 3,946,229 1,144,736 2,801,493
Physical Environment Projects 1,513,939 3,313,417 2,607,899 705,518
Total Capital Outlay Expenditures 7,160,398 7,259,646 3,752,635 3,507,011
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Reserve for Cash Balance
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(7,125,398) (7,224,646) (3,728,263) 3,496,383
(725,965)
(1,130, 230)
- (1,856,195)
725,965
1,130, 230
- 1,856,195
(7,125,398) (9,080,841) (3,728,263) 5,352,578
7,125,398 9,080,841 11,353,238 2,272,397
$ - $ - $ 7,624,975 $ 7,624,975
E-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ALL DEBT SERVICE FUNDS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Investment Income
EXPENDITURES:
Current:
Debt Service:
2003 Revenue Bonds:
Principal
Interest
Total 2003 Revenue Bonds
2007 Revenue Bonds
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 13,500 $ 13,500 $ 15,475 $ 1,975
1,445,000
1,445,000
1,445,000 -
431, 670
431,670
407,105 24,565
1,876,670
1,876,670
1,852,105 24,565
Principal
2,775,000
2,775,000
2,775,000 -
Interest
932,545
932,545
877,300 55,245
Other Debt Service Costs
255
255
255 -
Total Guaranteed Entitlement Ln
3,707,800
3,707,800
3,652,555 55,245
Clean Water SRF Loan
Principal
Interest
Other Debt Service Costs
Total Guaranteed Entitlement Ln
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
2,516,800 2,126,789
1,912,753 214,036
383,200 383,200
269,831 113,369
- 390,011
390,011 -
2,900,000 2,900,000
2,572,595 327,405
8,484,470 8,484,470 8,077,255 407,215
(8,470, 970) (8,470, 970) (8,061,780) 409,190
Reserve for Contingencies
(712,825)
(712,825) -
712,825
Reserve for Cash Balance
(1,000,000)
(1,000,000) -
1,000,000
Transfers from Other Funds
8,484,470
8,484,470 8,394,187
(90,283)
Total Other Financing Sources/(Uses)
6,771,645
6,771,645 8,394,187
1,622,542
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,699,325) (1,699,325) 332,407 2,031,732
1,699,325 1,699,325 2,195,200 495,875
$ - $ - $ 2,527,607 $ 2,527,607
E-3
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
SPECIAL
Tourist
Tourist
Affordable
Development
Development Tourist
Housing
All Districts
Admin & Promo Development
Programs
Two Cent
Two Cent District #One
$ 63,977 $ 589,138 $ 1,185,361 $ 752,796
314,752 3,145,814 6,195,824 3,960,331
- - 872 -
928 -
543,153 1,125,519 939,647
1,051 10,446 20,616 13,154
$ 379,780 $ 4,289,479 $ 8,528,192 $ 5,665,928
$ - $ 492,480 $ 1,629,393 $ 187,801
1,602 512 5,223
35 341 662 422
- - - 143,164
4,738 9,490 197
- 375 -
35 499,161 1,640,432 336,807
379,745 3,790,318 6,887,760 5,058,165
- - - 270,956
379,745 3,790,318 6,887,760 5,329,121
$ 379,780 $ 4,289,479 $ 8,528,192 $ 5,665,928
F-1
REVENUE FUNDS
Tourist
Tourist
Tourist
Tourist
Impact Fees,
Development
Development
Development
Development Impact Fees,
Parks and
District #Two
District #Three
District #Four
District #Five Roadways
Recreation
$ 32,381 $
215,988 $
132,211 $
143,879 $
989,079 $
81,366
270,605
1,121,619
719,792
873,911
4,861,513
397,214
-
-
-
108
-
-
73,140
235,607
192,609
179,303
-
-
884
3,758
2,377
2,929
16,195
1,327
$ 377,010 $
1,576,972 $
1,046,989 $
1,200,130 $
5,866,787 $
479,907
$ 47,285 $
53,111 $
43,334 $
98,895 $
166,926 $
6,600
-
-
7,019
10,042
-
-
2,461
128
128
3,517
489
-
30
1,051
74
96
533
43
-
29,686
31,864
-
-
-
18
51
40
44
-
-
49,794
84,027
82,459
112,594
167,948
6,643
327,216
1,492,945
964,530
1,087,536
5,698,839
473,264
327,216
1,492,945
964,530
1,087,536
5,698,839
473,264
$ 377,010 $
1,576,972 $
1,046,989 $
1,200,130 $
5,866,787 $
479,907
(Continued)
F-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
SPECIAL
Impact Fees, Impact Fees, Impact Fees, Impact Fees,
Libraries Solid Waste Police Facilities Fire & EMS
$ 143,044 $
8,107
$ 17,953 $
8,282
703,862
40,400
88,288
37,842
2,321
111
277
110
$ 849,227 $
48,618
$ 106,518 $
46,234
$ - $ 26,255
77 4 9 4
77 4 9 26,259
849,150
48,614
106,509
19,975
849,150
48,614
106,509
19,975
$ 849,227 $
48,618 $
106,518 $
46,234
F-3
REVENUE FUNDS
Fire & Amb
Upper Keys
Unincorp.
Unincorp.
Impact Fees, District #1,
Health Care
Area Service
Area Service Local
Fair Share Lower and
Special
District,
Dist., Planning Housing
Housing Middle Keys
Taxing District
Parks & Rec.
Bldg. & Zoning Assistance
$ 69,805 $
38,602 $
200,930 $
37,169 $
1,161,062 $
110,871
343,508
4,914,230
1,063,468
1,143,976
5,923,815
542,642
-
281,752
-
975
-
-
_
-
-
108
-
-
-
6,550
-
-
406,943
-
-
137,645
-
18,695
10,516
-
_
_
_
-
-
8,963,588
-
_
-
-
-
(8,963,588)
1,160
16,360
3,538
3,814
19,731
1,824
$ 414,473 $
5,395,139 $
1,267,936 $
1,204,737 $
7,522,067 $
655,337
$ - $
111,080 $
556 $
44,841 $
160,627 $
11,730
-
15,000
-
-
-
-
-
335,430
3,147
26,778
211,130
-
37
299,101
116
129
1,343,117
60
-
1,035
-
9,074
7,733
79,777
-
94
-
-
124
-
-
126
-
-
9,747
-
_
-
-
1,680
-
-
-
202,412
-
-
-
-
37
964,278
3,819
82,502
1,732,478
91,567
414,436
-
1,264,117
1,122,235
5,789,589
563,770
-
4,430,861
-
-
-
-
414,436
4,430,861
1,264,117
1,122,235
5,789,589
563,770
$ 414,473 $
5,395,139 $
1,267,936 $
1,204,737 $
7,522,067 $
655,337
(Continued)
am
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
SPECIAL
911 Duck Key
Municipal Enhancement Security Boating
Policing Fees District Improvement
$ 187,863 $
12,958 $
67,835
$ 397,707
1,230,825
64,752
334,723
1,966,346
-
17
-
-
231,784
-
458
39,315
4,090
221
1,105
6,522
$ 1,654,562 $
77,948 $
404,121
$ 2,409,890
$ - $ 4 $ 3,840 $ 44,596
- - - 2,248
129 - 37 214
10 77,944 - -
139 77,948 3,877 47,058
1,654,423 - 400,244 2,362,832
1,654,423 - 400,244 2,362,832
$ 1,654,562 $ 77,948 $ 404,121 $ 2,409,890
F-5
REVENUE FUNDS
Miscellaneous
Law
Court
Drug
Marathon
Special Environmental
Enforcement
Facility
Abuse
Municipal
Revenue Restoration
Trust
Fees
Trust
Service
$ 381,563 $
245,755 $
96,500 $
265,375 $
23,566 $
312
1,918,327
1,204,175
474,098
2,124,071
115,910
1,613
47,487
-
44,467
43,925
2,628
21
6,356
4,035
1,603
7,075
387
$ 2,353,733 $
1,453,965 $
616,668 $
2,440,446 $
142,491 $
1,946
$ 23,294 $ 6,372 $ - $ 106,412 $ - $ -
- 3,184 - 2,977 2,438 -
28,412 132 52 243 13 -
615 87 - - - -
30,257 - - - - -
30,271 - - - -
112,849 9,775 52 109,632 2,451 -
2,240,884 - 616,616 2,330,814 140,040 1,946
- 1,444,190 - - - -
2,240,884 1,444,190 616,616 2,330,814 140,040 1,946
$ 2,353,733 $ 1,453,965 $ 616,668 $ 2,440,446 $ 142,491 $ 1,946
(Continued)
mm
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
SPECIAL
Bay Point Big Coppitt Key Largo
Wastewater Wastewater Wastewater Stock Island
MSTU MSTU MSTU Wastewater
$ 9,045 $ 831 $ 1,442 $ 93,181
43,493 4,750 7,557 458,307
10 459
166 - - 1,548
$ 52,704 $ 5,581 $ 9,009 $ 553,495
588
938 343 255
5 - - 52
5 938 343 895
- - - 552,600
52,699 4,643 8,666 -
52,699 4,643 8,666 552,600
$ 52,704 $ 5,581 $ 9,009 $ 553,495
F-7
REVENUE FUNDS
Cudjoe- Long Key,
Sugarloaf Conch Key Layton Duck Key Building
MSTU MSTU MSTU MSTU Fund
$ 17,845 $
182 $ 3,516 $
14,531 $
179,395
87,325
999 17,964
71,824
815,079
6
- -
4
-
276
- 55
221
2,708
$ 105,452 $
1,181 $ 21,535 $
86,580 $
997,182
$ 27,000 $ - $ - $ - $ 4,081
969 - 583 63 91,216
9 - 2 7 89
- _ _ - 397
- - 8,110
27,978 - 585 70 103,893
- 893,289
77,474 1,181 20,950 86,510 -
77,474 1,181 20,950 86,510 893,289
$ 105,452 $ 1,181 $ 21,535 $ 86,580 $ 997,182
(Continued)
W.*
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Other Current Liabilities
Deposits in Escrow
Deferred Revenues
Total Liabilities
Fund Balances:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities and Fund Balances
CAPITAL
Total Nonmajor Clerk's Infrastructure
Special Rev Revenue Revenue Bonds
Funds Note Series 2003
$ 7,981,403 $
17,067 $ 710,220
47,605,544
84,270 -
283,599
- -
1,161
- -
413,493
- -
3,866,398
- -
8,963,588
- -
(8,963,588)
- -
158,351
276 33,408
$ 60,309,949 $
101,613 $ 743,628
$ 3,297,101 $ - $
32,061 - -
695,759 - 440
1,675,337 9 -
303,432 - -
123,007 - -
10,248 - -
1,680 - -
240,793 - -
6,379,418 9 440
47,532,401 101,604 743,188
1,967,269 - -
4,430,861 - -
53,930,531 101,604 743,188
$ 60,309,949 $ 101,613 $ 743,628
PROJECT FUNDS
Total
Big Coppitt Duck Key Cudjoe Regional Nonmajor
Wastewater Wastewater Wastewater Governmental
Project Project Project Funds
$ 601,390 $
303,314 $
376,065
$ 9,989,459
2,965,495
1,487,332
1,871,683
54,014,324
-
-
-
283,599
1,055
2,754
950,000
954,970
_
-
-
413,493
408
79
-
3,866,885
-
-
-
8,963,588
-
-
-
(8,963,588)
9,894
4,974
6,245
213,148
$ 3,578,242 $
1,798,453 $
3,203,993
$ 69,735,878
$ 4,289 $ 997 $ - $ 3,302,387
- - - 32,061
- - 696,199
3,079 1,265 165 1,679,855
18,827 - - 322,259
- - - 123,007
- - - 10,248
- 1,680
- - - 240,793
26,195 2,262 165 6,408,489
3,552,047 1,796,191 3,203,828 56,929,259
- - 1,967,269
- 4,430,861
3,552,047 1,796,191 3,203,828 63,327,389
$ 3,578,242 $ 1,798,453 $ 3,203,993 $ 69,735,878
F-10
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Debt Proceeds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances -October 1
Fund Balances -September 30
SPECIAL
Tourist
Tourist
Affordable Development
Development Tourist
Housing All Districts
Admin & Promo Development
Programs Two Cent
Two Cent District #One
$ - $ 4,092,835 $ 8,481,159 $ 7,369,260
1,393 15,060 28,600 21,121
963 1,086 -
1,393 4,108,858 8,510,845 7,390,381
3,627,980 7,662,574 7,770,443
3,627,980 7,662,574 7,770,443
1,393 480,878
848,271
(380,062)
- (47,645)
(66,282)
(49,101)
- 76,839
159,225
103,427
- 29,194
92,943
54,326
1,393 510,072 941,214 (325,736)
378,352 3,280,246 5,946,546 5,654,857
$ 379,745 $ 3,790,318 $ 6,887,760 $ 5,329,121
F-11
REVENUE FUNDS
Tourist
Tourist
Tourist
Tourist
Impact Fees,
Development
Development
Development
Development Impact Fees,
Parks and
District #Two
District #Three
District #Four
District #Five Roadways
Recreation
600,426 $ 1,757,510 $
1,264 5,140
601,690 1,762,650
493,724 1,397,937
493,724 1,397,937
1,382,936 $ 1,463,862 $ - $ -
- - 75,214 25,500
3,020 3,868 22,239 1,791
- 750 915 -
1,385,956 1,468,480 98,368 27,291
969,190 1,076,438
969,190 1,076,438
332,837 -
- 23,795
332,837 23,795
107,966 364,713 416,766 392,042 (234,469) 3,496
(21,277)
(11,431)
(13,208)
(31,088)
(104,672) -
9,484
28,787
23,620
22,607
- -
(11,793)
17,356
10,412
(8,481)
(104,672) -
96,173
382,069
427,178
383,561
(339,141) 3,496
231,043
1,110,876
537,352
703,975
6,037,980 469,768
$ 327,216 $
1,492,945 $
964,530 $
1,087,536 $
5,698,839 $ 473,264
(Continued)
F-12
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
SPECIAL
Impact Fees,
Impact Fees,
Impact Fees,
Impact Fees,
Libraries
Solid Waste
Police Facilities
Fire & EMS
Revenues:
Taxes
$ -
$ -
$ -
$ -
Licenses and Permits
22,130
6,407
14,272
9,639
Intergovernmental
-
-
-
-
Charges for Services
-
-
-
-
Fines and Forfeitures
-
-
-
-
Investment Income
3,105
161
369
262
Miscellaneous
1,000
-
-
600
Total Revenues
26,235
6,568
14,641
10,501
Expenditures:
Current:
General Government
-
-
-
-
Public Safety
-
-
-
61,805
Physical Environment
-
-
-
-
Transportation
-
-
-
-
Economic Environment
-
-
-
-
Human Services
-
-
-
-
Culture and Recreation
-
-
-
-
Court Related
-
-
-
-
Capital Projects
-
-
-
-
Total Expenditures
-
-
-
61,805
Excess/Deficiency of Revenues
Over/(Under) Expenditures
26,235
6,568
14,641
(51,304)
Other Financing Sources/(Uses):
Transfers from Other Funds
-
-
-
-
Transfers to Other Funds
-
-
-
-
Debt Proceeds
-
-
-
-
Transfers from Constitutional Officers
-
-
-
-
Total Other Financing Sources/(Uses)
-
-
-
-
Net Change in Fund Balances 26,235 6,568 14,641 (51,304)
Fund Balances -October 1
822,915
42,046
91,868
71,279
Fund Balances -September 30
$ 849,150 $
48,614 $
106,509 $
19,975
F-13
REVENUE FUNDS
Fire & Amb
Upper Keys
Unincorp.
Unincorp.
Impact Fees,
District #1,
Health Care
Area Service
Area Service
Local
Fair Share
Lower and
Special
District,
Dist., Planning
Housing
Housing
Middle Keys
Taxing District
Parks & Rec.
Bldg. & Zoning
Assistance
$ -
$ 9,627,209
$ -
$ 1,409,351
$ 1,201,425
$ -
12,688
-
-
-
-
-
-
121,073
-
5,561
4,905,405
-
-
620,813
-
28,654
572,986
-
-
-
-
-
354,519
-
1,508
29,497
4,783
6,684
25,095
2,947
-
5,030
28,191
49,028
44,525
33,688
14,196
10,403,622
32,974
1,499,278
7,103,955
36,635
444,906 - - 2,792,763 -
- 8,851,530 - - 2,123,338 -
246 - 56,247 355,116 -
_ - - - 568,891
111,166 - - -
- 1,472,880 - -
9,296,682 111,166 1,529,127 5,271,217 568,891
14,196 1,106,940 (78,192) (29,849) 1,832,738 (532,256)
- 227,570
- -
- -
- (951,744)
(14,779) (183,953)
(1,311,086) -
- 135,491
- 18,519
9,848 -
- (588,683)
(14,779) (165,434)
(1,301,238) -
14,196 518,257
(92,971) (195,283)
531,500 (532,256)
400,240 3,912,604 1,357,088 1,317,518 5,258,089 1,096,026
$ 414,436 $ 4,430,861 $ 1,264,117 $ 1,122,235 $ 5,789,589 $ 563,770
(Continued)
F-14
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
SPECIAL
911
Duck Key
Municipal
Enhancement
Security
Boating
Policing
Fees
District
Improvement
$ 3,482,494
$ -
$ -
$ -
-
-
75,796
-
3,065,706
528,307
-
676,126
9,764
498
1,542
8,393
-
-
-
571
6,557,964
528,805
77,338
685,090
164,130 - 9 -
6,772,169 543,346 48,461 -
- - 498,116
6,936,299 543,346 48,470 498,116
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(378,335) (14,541) 28,868 186,974
Other Financing Sources/(Uses):
Transfers from Other Funds
- - - -
Transfers to Other Funds
(10,215) - - -
Debt Proceeds
- - - -
Transfers from Constitutional Officers
231,372 - 456 -
Total Other Financing Sources/(Uses)
221,157 - 456 -
Net Change in Fund Balances
(157,178)
(14,541) 29,324
186,974
Fund Balances -October 1
1,811,601
14,541 370,920
2,175,858
Fund Balances -September 30
$ 1,654,423 $
- $ 400,244
$ 2,362,832
F-15
REVENUE FUNDS
Miscellaneous
Special
Revenue
Environmental
Restoration
Law
Enforcement
Trust
Court
Facility
Fees
Drug
Abuse
Trust
Marathon
Municipal
Service
$
$ _
$ _ $
-
$ -
$ 1,328
37,738
-
-
-
-
350,225
-
-
594,359
27,711
-
264,295
240,275
-
-
-
-
8,271
5,452
2,176
9,810
510
1
24,085
-
-
-
-
-
684,614
245,727
2,176
604,169
28,221
1,329
161,828 - 85,004 - - -
- 127,193 - - - 39
22,842 - - -
100,560 - - - 17,063 -
11,284 - - - -
239,402 - - 312,282 - -
535,916 127,193 85,004 312,282 17,063 39
148,698 118,534 (82,828) 291,887 11,158 1,290
(28,204) -
-
(409,802) -
-
_ -
44,466
- -
18
(28,204) -
44,466
(409,802) -
18
120,494 118,534
(38,362)
(117,915) 11,158
1,308
2,120,390 1,325,656
654,978
2,448,729 128,882
638
$ 2,240,884 $ 1,444,190 $
616,616 $
2,330,814 $ 140,040 $
1,946
(Continued)
F-16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Capital Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Debt Proceeds
Transfers from Constitutional Officers
Total Other Financing Sources/(Uses)
Net Change in Fund Balances
Fund Balances -October 1
Fund Balances -September 30
SPECIAL
Bay Point
Big Coppitt
Key Largo
Wastewater
Wastewater
Wastewater
Stock Island
MSTU
MSTU
MSTU
Wastewater
$ -
$ 214
$ 1,516
$ 141
-
-
-
51,774
350
59
54
2,118
350
273
1,570
54,033
1,004
52,739 26,097 6,917 38,316
52,739 26,097 6,917 39,320
(52,389) (25,824) (5,347) 14,713
- 10 458
10 458
(52,389)
(25,824)
(5,337)
15,171
105,088
30,467
14,003
537,429
$ 52,699 $
4,643 $
8,666 $
552,600
F-17
REVENUE FUNDS
Cudjoe- Long Key,
Sugarloaf Conch Key Layton Duck Key Building
MSTU MSTU MSTU MSTU Fund
$ 413 $ - $ - $ 311 $ -
- _ _ - 2,086,750
47,599
464 1 78 355 4,195
- - 8,283
877 1 78 666 2,146,827
-
78,935
-
1,813
-
4,065
-
29,607
2,210,097
-
78,935
1,813
4,065
29,607
2,210,097
(78,058)
(1,812)
(3,987)
(28,941)
(63,270)
6
_
-
4
-
6
_
_
4
-
(78,052)
155,526
(1,812)
2,993
(3,987)
24,937
(28,937)
115,447
(63,270)
956,559
$ 77,474 $
1,181 $
20,950 $
86,510 $
893,289
(Continued)
F-18
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
CAPITAL
Total Nonmajor
Clerk's Infrastructure
Special Rev
Revenue Revenue Bonds
Funds
Note Series 2003
Revenues:
Taxes
$ 40,872,390
$ - $ -
Licenses and Permits
2,417,908
- -
Intergovernmental
5,032,039
- -
Charges for Services
6,512,486
- -
Fines and Forfeitures
859,089
- -
Investment Income
231,998
378 3,773
Miscellaneous
198,715
- -
Total Revenues
56,124,625
378 3,773
Expenditures:
Current:
General Government
3,402,812
- -
Public Safety
20,857,578
- -
Physical Environment
1,275,446
- -
Transportation
332,837
- -
Economic Environment
23,590,019
- -
Human Services
228,789
- -
Culture and Recreation
1,507,959
- -
Court Related
551,684
- -
Capital Projects
-
- 14,592
Total Expenditures
51,747,124
- 14,592
Excess/Deficiency of Revenues
Over/(Under) Expenditures
4,377,501
378 (10,819)
Other Financing Sources/(Uses):
Transfers from Other Funds
227,570
- -
Transfers to Other Funds
(3,254,487)
- -
Debt Proceeds
-
- -
Transfers from Constitutional Officers
864,637
- -
Total Other Financing Sources/(Uses)
(2,162,280)
- -
Net Change in Fund Balances 2,215,221 378 (10,819)
Fund Balances -October 1 51,715,310 101,226 754,007
Fund Balances -September 30 $ 53,930,531 $ 101,604 $ 743,188
F-19
PROJECT FUNDS
Total
Big Coppitt
Duck Key
Cudjoe Regional
Nonmajor
Wastewater
Wastewater
Wastewater
Governmental
Project
Project
Project
Funds
$ 818 $
160
$ -
$ 40,873,368
679,549
123,215
2,252,238
5,472,910
-
-
-
5,032,039
-
-
-
6,512,486
-
-
-
859,089
12,236
4,946
1,590
254,921
-
-
-
198,715
692,603
128,321
2,253,828
59,203,528
- 3,402,812
- - 20,857,578
- - - 1,275,446
- - - 332,837
- - - 23,590,019
- - - 228,789
- - - 1,507,959
- - - 551,684
44,654 2,302,648 - 2,361,894
44,654 2,302,648 - 54,109,018
647,949 (2,174,327) 2,253,828 5,094,510
- 3,000,000 950,000 4,177,570
- - (3,254,487)
382 74 - 865,093
382 3,000,074 950,000 1,788,176
648,331 825,747 3,203,828 6,882,686
2,903,716 970,444 - 56,444,703
$ 3,552,047 $ 1,796,191 $ 3,203,828 $ 63,327,389
F-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Affordable Housing Initiatives
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 2,500 $ 2,500 $ 1,393 $ (1,107)
2,500 2,500 1,393 (1,107)
290,000 290,000 - 290,000
Excess/Deficiency of Revenues
Over/(Under) Expenditures (287,500) (287,500) 1,393 288,893
Other Financing Sources/(Uses):
Reserve for Contingencies (3,447) (3,447) - 3,447
Reserve for Cash Balance (8,000) (8,000) - 8,000
Total Other Financing Sources/(Uses) (11,447) (11,447) - 11,447
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(298,947) (298,947) 1,393
298,947 298,947 378,352
300,340
79,405
$ 379,745 $ 379,745
F-21
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Cultural Umbrella
Fishing Umbrella
Dive Umbrella
Operations - Events
Catastrophic Emergency
Special Projects
Total Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 3,296,682
$ 3,296,682
$ 4,092,835
$ 796,153
-
-
15,060
15,060
-
-
963
963
3,296,682
3,296,682
4,108,858
812,176
804,800
804,800
638,091
166,709
724,300
724,300
612,216
112,084
475,000
475,000
467,939
7,061
1,879,866
1,879,866
1,412,359
467,507
892,833
892,833
-
892,833
618,392
618,392
497,375
121,017
5,395,191
5,395,191
3,627,980
1,767,211
Excess/Deficiency of Revenues
Over/(Under) Expenditures (2,098,509) (2,098,509) 480,878 2,579,387
Other Financing Sources/(Uses):
Transfers to Other Funds (47,645) (47,645) (47,645) -
Transfers from Constitutional Officers - - 76,839 76,839
Total Other Financing Sources/(Uses) (47,645) (47,645) 29,194 76,839
Net Change in Fund Balances (2,146,154) (2,146,154) 510,072 2,656,226
Fund Balances, October 1 2,146,154 2,146,154 3,280,246 1,134,092
Fund Balances, September 30 $ - $ - $ 3,790,318 $ 3,790,318
F-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Catastrophic Emergency
Special Projects
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 6,454,408 $ 6,454,408 $ 8,481,159 $ 2,026,751
- - 28,600 28,600
- - 1,086 1,086
6,454,408 6,454,408 8,510,845 2,056,437
7,265,168
7,265,168
6,405,908
859,260
872,825
872,825
569,033
303,792
1,907,167
1,907,167
-
1,907,167
778,066
778,066
687,633
90,433
10,823,226
10,823,226
7,662,574
3,160,652
(4,368,818) (4,368,818) 848,271 5,217,089
Other Financing Sources/(Uses):
Transfers to Other Funds (131,300) (131,300) (66,282) 65,018
Transfers from Constitutional Officers - - 159,225 159,225
Total Other Financing Sources/(Uses) (131,300) (131,300) 92,943 224,243
Net Change in Fund Balances (4,500,118) (4,500,118) 941,214 5,441,332
Fund Balances, October 1 4,500,118 4,500,118 5,946,546 1,446,428
Fund Balances, September 30 $ - $ - $ 6,887,760 $ 6,887,760
F-23
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #ONE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Beaches
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 5,898,200 $ 5,898,200 $ 7,369,260 $ 1,471,060
- - 21,121 21,121
5,898,200 5,898,200 7,390,381 1,492,181
5,661,794
5,676,783
5,319,079
357,704
247,177
247,177
139,044
108,133
765,152
750,163
383,050
367,113
2,713,867
2,713,867
1,463,324
1,250,543
363,117
363,117
363,117
-
439,093
439,093
102,829
336,264
10,190,200
10,190,200
7,770,443
2,419,757
(4,292,000) (4,292,000) (380,062) 3,911,938
Other Financing Sources/(Uses):
Transfers to Other Funds (49,101) (49,101) (49,101) -
Transfers from Constitutional Officers - - 103,427 103,427
Total Other Financing Sources/(Uses) (49,101) (49,101) 54,326 103,427
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(4,341,101)
4,341,101
(4,341,101)
4,341,101
(325,736)
5,654,857
4,015,365
1,313,756
$ 5,329,121 $ 5,329,121
F-24
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #TWO SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 520,974
$ 520,974
$ 600,426
$ 79,452
-
-
1,264
1,264
520,974
520,974
601,690
80,716
334,351
336,579
300,767
35,812
16,976
16,976
15,168
1,808
21,810
19,582
8,288
11,294
185,853
185,853
78,301
107,552
91,200
91,200
91,200
-
650,190
650,190
493,724
156,466
(129,216) (129,216) 107,966 237,182
Other Financing Sources/(Uses):
Transfers to Other Funds (21,277) (21,277) (21,277) -
Transfers from Constitutional Officers - - 9,484 9,484
Total Other Financing Sources/(Uses) (21,277) (21,277) (11,793) 9,484
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(150,493) (150,493) 96,173 246,666
150,493 150,493 231,043 80,550
$ - $ - $ 327,216 $ 327,216
F-25
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #THREE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 1,193,646 $ 1,193,646 $ 1,757,510 $ 563,864
- - 5,140 5,140
1,193,646 11193,646 1,762,650 569,004
1,023,368
1,023,368
936,484
86,884
52,562
52,562
36,411
16,151
127,089
127,089
84,358
42,731
626,063
626,063
180,684
445,379
160,000
160,000
160,000
-
1,989,082
1,989,082
1,397, 937
591,145
(795,436) (795,436) 364,713 1,160,149
Other Financing Sources/(Uses):
Transfers to Other Funds (11,431) (11,431) (11,431) -
Transfers from Constitutional Officers - - 28,787 28,787
Total Other Financing Sources/(Uses) (11,431) (11,431) 17,356 28,787
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(806,867)
806,867
(806, 867) 382,069 1,188, 936
806,867 1,110, 876 304,009
- $ 1,492,945 $ 1,492,945
F-26
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FOUR SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Special Events
Bricks and Mortar
Information Services
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 1,164,600
$ 1,164,600
$ 1,382,936
$ 218,336
-
-
3,020
3,020
1,164, 600
1,164, 600
1,385,956
221,356
742,581
792,581
655,816
136,765
34,013
34,013
30,842
3,171
67,001
17,001
16,001
1,000
494,828
494,828
116,531
378,297
150,000
150,000
150,000
-
1,488,423
1,488,423
969,190
519,233
(323,823) (323,823) 416,766
740,589
Transfers to Other Funds (13,208) (13,208) (13,208) -
Transfers from Constitutional Officers - - 23,620 23,620
Total Other Financing Sources/(Uses) (13,208) (13,208) 10,412 23,620
Net Change in Fund Balances (337,031) (337,031) 427,178 764,209
Fund Balances, October 1 337,031 337,031 537,352 200,321
Fund Balances, September 30 $ - $ - $ 964,530 $ 964,530
F-27
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FIVE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion
Administrative Services
Information Services
Special Events
Bricks and Mortar
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 1,114, 849
$ 1,114, 849
$ 1,463, 862
$ 349,013
-
-
3,868
3,868
-
-
750
750
1,114,849
1,114,849
1,468,480
353,631
642,495
647,495
537,051
110,444
35,606
35,606
34,696
910
142,000
142,000
142,000
-
90,284
85,284
84,820
464
479,416
479,416
277,871
201,545
1,389,801
1,389,801
1,076,438
313,363
(274,952) (274,952) 392,042 666,994
Other Financing Sources/(Uses):
Transfers to Other Funds (31,088) (31,088) (31,088) -
Transfers from Constitutional Officers - - 22,607 22,607
Total Other Financing Sources/(Uses) (31,088) (31,088) (8,481) 22,607
Net Change in Fund Balances (306,040) (306,040) 383,561 689,601
Fund Balances, October 1 306,040 306,040 703,975 397,935
Fund Balances, September 30 $ - $ - $ 1,087,536 $ 1,087,536
F-28
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits
$ 55,500
$ 55,500
$ 75,214
$ 19,714
Investment Income
10,000
10,000
22,239
12,239
Miscellaneous
-
-
915
915
Total Revenues
65,500
65,500
98,368
32,868
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide
Fair Share Improvement Dist 2
Fair Share Improvement Dist 3
Fair Share Improve Key Colony Beach
Truman Bridge Ped Bridge
Bike/Shared Use Path
Bike Lanes
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Transfers to Other Funds
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
418,862
418,862
-
418,862
772,334
772,334
-
772,334
2,867,232
1,944,332
-
1,944,332
32,317
32,317
-
32,317
150,000
150,000
20,480
129,520
362,500
485,400
154,254
331,146
-
800,000
158,103
641,897
4,603,245
4,603,245
332,837
4,270,408
(4,537,745) (4,537,745) (234,469) 4,303,276
(104,672) (104,672) (104,672) -
(4,642,417) (4,642,417) (339,141) 4,303,276
4,642,417 4,642,417 6,037,980 1,395,563
$ - $ - $ 5,698,839 $ 5,698,839
F-29
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects
District 2 Projects
District 3 Projects
Bay Point Park
Big Coppitt Park
Palm Villa Park
Bernstein Park
Key Largo Tennis Courts
Total Expenditures
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 28,560 $
28,560 $
25,500
$ (3,060)
2,900
2,900
1,791
(1,109)
31,460
31,460
27,291
(4,169)
25,685
284
- 284
186,907
186,907
- 186,907
75,625
50,825
- 50,825
50,000
50,000
- 50,000
20,000
20,000
- 20,000
25,000
25,000
- 25,000
-
25,401
- 25,401
-
24,800
23,795 1,005
383,217
383,217
23,795 359,422
(351,757)
351,757
(351,757) 3,496 355,253
351,757 469,768 118,011
- $ 473,264 $ 473,264
F-30
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits
$ 23,000
$ 23,000
$ 22,130
$ (870)
Investment Income
4,000
4,000
3,105
(895)
Miscellaneous
-
-
1,000
1,000
Total Revenues
27,000
27,000
26,235
(765)
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects
637,526
637,526
- 637,526
Library Automation
25,000
25,000
- 25,000
Total Expenditures
662,526
662,526
- 662,526
Net Change in Fund Balances
(635,526)
(635,526)
26,235 661,761
Fund Balances, October 1 635,526 635,526 822,915 187,389
Fund Balances, September 30 $ - $ - $ 849,150 $ 849,150
F-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits
$ 3,500
$ 3,500
$ 6,407
$ 2,907
Investment Income
250
250
161
(89)
Total Revenues
3,750
3,750
6,568
2,818
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects 36,565 36,565
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(32,815) (32,815)
36,565
6,568 39,383
32,815 32,815 42,046 9,231
$ - $ - $ 48,614 $ 48,614
F-32
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits
$ 9,250
$ 9,250
$ 14,272
$ 5,022
Investment Income
450
450
369
(81)
Total Revenues
9,700
9,700
14,641
4,941
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 80,944 80,944 - 80,944
Net Change in Fund Balances (71,244) (71,244) 14,641 85,885
Fund Balances, October 1 71,244 71,244 91,868 20,624
Fund Balances, September 30 $ - $ - $ 106,509 $ 106,509
F-33
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Licenses and Permits
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Safety:
District 1 Fire & EMS Project
District 2 Fire & EMS Project
District 3 Fire & EMS Project
Key Colony Beach Fire & EMS
Total Expenditures
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 6,700
$ 8,148
$ 9,639
$ 1,491
450
300
262
(38)
-
-
600
600
7,150
8,448
10,501
2,053
8,730
20,060
10,085
9,975
6,607
8,085
8,085
-
31,436
35,550
35,550
-
7,247
8,085
8,085
-
54,020
71,780
61,805
9,975
(46,870)
(63,332)
(51,304)
12,028
46,870
63,332
71,279
7,947
$ - $
- $
19,975 $
19,975
F-34
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - EMPLOYEE FAIR SHARE HOUSING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits $ 1,000
$ 1,000
$ 12,688
$ 11,688
Investment Income 2,100
2,100
1,508
(592)
Total Revenues 3,100
3,100
14,196
11,096
EXPENDITURES:
Current:
Economic Environment:
District 1 Employee Fair Share Hsg 132,900 132,900 - 132,900
District 3 Employee Fair Share Hsg 153,100 153,100 - 153,100
Total Expenditures 286,000 286,000 - 286,000
Excess/Deficiency of Revenues
Over/(Under) Expenditures (282,900) (282,900) 14,196 297,096
Other Financing Sources/(Uses):
Reserve for Contingencies (31,823) (31,823) - 31,823
Net Change in Fund Balances (314,723) (314,723) 14,196 328,919
Fund Balances, October 1 314,723 314,723 400,240 85,517
Fund Balances, September 30 $ - $ - $ 414,436 $ 414,436
F-35
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT #1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$ 9,974,828
$ 9,974,828
$ 9,627,209
$ (347,619)
Intergovernmental
38,245
38,245
121,073
82,828
Charges for Services
400,000
400,000
620,813
220,813
Investment Income
51,500
51,500
29,497
(22,003)
Miscellaneous
-
-
5,030
5,030
Total Revenues
10,464,573
10,464,573
10,403,622
(60,951)
EXPENDITURES:
Current:
General Government:
Tax Collector 298,405 298,405 275,799 22,606
Property Appraiser 175,118 175,118 169,107 6,011
473,523 473,523 444,906 28,617
Public Safety:
Fire Rescue - Central
2,568,167
2,576,142
2,280,456
295,686
SAFER Program
1,225,570
1,225,570
1,175,183
50,387
Lower & Middle Keys Ambulance Dist
5,820,600
5,820,600
5,395,891
424,709
Total Public Safety
9,614,337
9,622,312
8,851,530
770,782
Physical Environment:
Wastewater Upgrade
38,500
38,500
246
38,254
Total Expenditures 10,126,360 10,134,335 9,296,682 837,653
Excess/Deficiency of Revenues
Over/(Under) Expenditures 338,213 330,238 1,106,940 776,702
Other Financing Sources/(Uses):
Reserve for Contingencies
(33,065)
(25,090)
-
25,090
Reserve for Cash Balance
(1,851,861)
(1,851,861)
-
1,851,861
Transfers from Other Funds
227,970
227,970
227,570
(400)
Transfers to Other Funds
(951,744)
(951,744)
(951,744)
-
Transfers from Constitutional Officers
95,000
95,000
135,491
40,491
Total Other Financing Sources/(Uses)
(2,513,700)
(2,505,725)
(588,683)
1,917,042
Net Change in Fund Balances (2,175,487) (2,175,487) 518,257 2,693,744
Fund Balances, October 1 2,175,487 2,175,487 3,912,604 1,737,117
Fund Balances, September 30 $ - $ - $ 4,430,861 $ 4,430,861
F-36
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Human Services:
Trauma District Administration
Trauma Transportation and Treatment
Trauma Pretransportation
Trauma Facility Upgrade
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 9,000
$ 9,000
$ 4,783
$ (4,217)
-
-
28,191
28,191
9,000
9,000
32,974
23,974
88,152
88,152
74,843
13,309
200,000
200,000
36,323
163,677
2,000
2,000
-
2,000
100
100
-
100
290,252
290,252
111,166
179,086
(281,252) (281,252)
(78,192)
203,060
Reserve for Contingencies (44,027) (44,027) - 44,027
Reserve for Cash Balance (87,802) (87,802) - 87,802
Transfers to Other Funds (14,779) (14,779) (14,779) -
Total Other Financing Sources/(Uses) (146,608) (146,608) (14,779) 131,829
Net Change in Fund Balances (427,860) (427,860) (92,971) 334,889
Fund Balances, October 1
Fund Balances, September 30
427,860 427,860 1,357,088 929,228
$ 1,264,117 $ 1,264,117
F-37
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT -
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Intergovernmental
Charges for Services
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Wastewater Upgrade
Culture and Recreation:
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 1,462,225 $ 1,462,225 $ 1,409,351 $ (52,874)
-
-
5,561
5,561
36,500
36,500
28,654
(7,846)
13,000
13,000
6,684
(6,316)
28,000
28,000
49,028
21,028
1,539,725
1,539,725
1,499,278
(40,447)
67,002 88,502 56,247 32,255
Parks & Beaches Unincorporated
1,510,914
1,489,414
1,272,975 216,439
Jacob's Aquatic Center
180,000
180,000
180,000 -
School Board Interlocal
32,000
32,000
19,905 12,095
Total Culture and Recreation
1,722,914
1,701,414
1,472,880 228,534
Total Expenditures 1,789,916 1,789,916 1,529,127 260,789
Excess/Deficiency of Revenues
Over/(Under) Expenditures (250,191) (250,191) (29,849) 220,342
Other Financing Sources/(Uses):
Reserve for Contingencies
(66,572) (66,572) -
66,572
Reserve for Cash Balance
(361,044) (361,044) -
361,044
Transfers to Other Funds
(183,953) (183,953) (183,953)
-
Transfers from Constitutional Officers
- - 18,519
18,519
Total Other Financing Sources/(Uses)
(611,569) (611,569) (165,434)
446,135
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(861,760) (861,760) (195,283) 666,477
861,760 861,760 1,317,518 455,758
$ - $ - $ 1,122,235 $ 1,122,235
F-38
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
Expenditures:
Current:
General Government:
Tax Collector
Property Appraiser
Growth Mgmt County Attorney
Planning Department
2010 Comprehensive Plan
GIS
Planning Commission
Growth Mgmt Administration
Planning and Building Refunds
Total General Government
Public Safety:
Code Enforcement
Fire & Rescue Coordinator
Fire Marshall
Total Public Safety
Physical Environment:
Environmental Resources
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Reserve for Contingencies
Reserve for Cash Balance
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 1,183,434 $ 1,183,434 $ 1,201,425 $ 17,991
4,662,454
4,662,454
4,905,405
242,951
545,000
545,000
572,986
27,986
325,000
325,000
354,519
29,519
45,000
45,000
25,095
(19,905)
11500
1,500
44,525
43,025
6,762,388
6,762,388
7,103, 955
341,567
75,000
75,000
56,523
18,477
41,363
41,363
39,943
1,420
494,920
522,878
514,180
8,698
1,189,798
1,231,798
1,223,755
8,043
252,000
252,000
239,009
12,991
196,657
196,657
172,444
24,213
84,191
84,191
77,530
6,661
762,593
720,593
468,079
252,514
2,000
12,000
1,300
10,700
3,098,522
3,136,480
2,792,763
343,717
1,292,751
1,292,751
1,050,686
242,065
783,348
783,348
717,568
65,780
358,205
359,705
355,084
4,621
2,434,304
2,435,804
2,123,338
312,466
368,729 368,729 355,116 13,613
5,901,555 5,941,013 5,271,217 669,796
860,833
(376,527)
(1,914,580)
821,375 1,832,738
(273,525) (1,914,580) -
1.011.363
273,525
1,914,580
F-39
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Original Final
Budget Budget Actual
(Continued)
Variance with
Final Budget
Positive
(Negative)
Transfers to Other Funds (1,279,024) (1,342,568) (1,311,086) 31,482
Transfers from Constitutional Officers - - 9,848 9,848
Total Other Financing Sources/(Uses) (3,570,131) (3,530,673) (1,301,238) 2,229,435
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(2,709,298) (2,709,298)
2,709,298 2,709,298
531,500 3,240,798
5,258,089 2,548,791
$ 5,789,589 $ 5,789,589
.M
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Intergovernmental
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Economic Environment:
Homeowner Assistance 10
Homeowner Assistance 12
Fair Housing 10
Fair Housing 11
Fair Housing 12
Administration 10
Administration 12
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget Actual
Variance with
Final Budget
Positive
(Negative)
$ 350,000 $ 350,000 $ - $ (350,000)
4,000 4,000 2,947 (1,053)
16,000 16,000 33,688 17,688
370,000 370,000 36,635 (333,365)
550,000
550,000
520,671
29,329
315,000
315,000
19,688
295,312
5,000
5,000
-
5,000
5,000
5,000
-
5,000
5,000
5,000
-
5,000
25,000
25,000
25,000
-
38,203
38,203
3,532
34,671
943,203
943,203
568,891
374,312
(573,203) (573,203) (532,256) 40,947
Reserve for Contingencies (15,000) (15,000) - 15,000
Reserve for Cash Balance (108,934) (108,934) - 108,934
Total Other Financing Sources/(Uses) (123,934) (123,934) - 123,934
Net Change in Fund Balances (697,137) (697,137) (532,256) 164,881
Fund Balances, October 1 697,137 697,137 1,096,026 398,889
Fund Balances, September 30 $ - $ - $ 563,770 $ 563,770
F-41
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector
Property Appraiser
Total General Government
Public Safety:
Insurance Unincorporated & Layton
Insurance Islamorada
Insurance Marathon
Sheriff Unincorporated & Layton
Sheriff Islamorada
Sheriff Marathon
Total Public Safety
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 3,609,074
$ 3,609,074
$ 3,482,494
$ (126,580)
3,044,343
3,044,343
3,065,706
21,363
13,500
13,500
9,764
(3,736)
6,666,917
6,666,917
6,557,964
(108,953)
108,040
66,045
108,040
66,045
100,352
63,778
7,688
2,267
174,085
174,085
164,130
9,955
474,434
465,325
443,320 22,005
199,575
208,684
208,684 -
179,448
179,448
173,821 5,627
3,261,879
3,261,879
3,261,879 -
1,421, 583
1,421, 583
1,421, 583 -
1,262,882
1,262,882
1,262,882 -
6,799,801
6,799,801
6,772,169 27,632
6,973,886 6,973,886 6,936,299 37,587
(306,969) (306,969) (378,335) (71,366)
Reserve for Contingencies
(77,133)
(77,133)
Reserve for Cash Balance
(770,835)
(770,835)
Transfers to Other Funds
(10,215)
(10,215)
Transfers from Constitutional Officers
100,000
100,000
Total Other Financing Sources/(Uses)
(758,183)
(758,183)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,065,152) (1,065,152)
(10,215)
231,372
221,157
(157,178)
77,133
770,835
131,372
979,340
907,974
1,065,152 1,065,152 1,811,601 746,449
$ - $ - $ 1,654,423 $ 1,654,423
F-42
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Charges for Services
$ 525,000
$ 591,594
$ 528,307
$ (63,287)
Investment Income
300
300
498
198
Total Revenues
525,300
591,894
528,805
(63,089)
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund
279,460
279,460
259,700
19,760
911 Wireless
219,575
286,169
283,646
2,523
Total Expenditures
499,035
565,629
543,346
22,283
Net Change in Fund Balances
26,265
26,265
(14,541)
(40,806)
Fund Balances, October 1 (26,265) (26,265) 14,541 40,806
Fund Balances, September 30 $ - $ - $ - $ -
F-43
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector
Public Safety:
Island Security
Total Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 75,000
$ 75,000
$ 75,796
$ 796
2,000
2,000
1,542
(458)
77,000
77,000
77,338
338
2,250 2,250 9 2,241
218,948 218,948 48,461 170,487
221,198 221,198 48,470 172,728
Excess/Deficiency of Revenues
Over/(Under) Expenditures (144,198) (144,198) 28,868 173,066
Other Financing Sources/(Uses):
Reserve for Contingencies (31,600) (31,600) - 31,600
Reserve for Cash Balance (63,199) (63,199) - 63,199
Transfers from Constitutional Officers - - 456 456
Total Other Financing Sources/(Uses) (94,799) (94,799) 456 95,255
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(238,997)
238.997
(238,997) 29,324 268,321
238,997 370,920 131,923
$ 400,244 $ 400,244
F-44
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MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Charges for Services
$ 603,000
$ 603,000
$ 676,126
$ 73,126
Investment Income
12,000
12,000
8,393
(3,607)
Miscellaneous
-
-
571
571
Total Revenues
615,000
615,000
685,090
70,090
EXPENDITURES:
Current:
Physical Environment:
Boating Improvement
250,000
274,831
234,900
39,931
Boating Imp Fees/Retained Vessel
502,881
502,881
263,216
239,665
Total Expenditures
752,881
777,712
498,116
279,596
Excess/Deficiency of Revenues
Over/(Under) Expenditures (137,881) (162,712) 186,974 349,686
Other Financing Sources/(Uses):
Reserve for Contingencies (105,000) (80,169) - 80,169
Reserve for Cash Balance (214,470) (214,470) - 214,470
Total Other Financing Sources/(Uses) (319,470) (294,639) - 294,639
Net Change in Fund Balances (457,351) (457,351) 186,974 644,325
Fund Balances, October 1 457,351 457,351 2,175,858 1,718,507
Fund Balances, September 30 $ - $ - $ 2,362,832 $ 2,362,832
F-45
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Licenses and Permits
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government:
Conservation Land Purchase
Public Safety:
Variance with
Original Final
Budget Budget
Actual
Final Budget
Positive
(Negative)
$ - $ 37,738
$ 37,738
$ -
- 307,160
350,225
43,065
- 172,655
264,295
91,640
- -
8,271
8,271
- 27,935
24,085
(3,850)
- 545,488
684,614
139,126
7,088 - 7,088
Interagency Communications
- 157,000
140,785
16,215
Education -Building Department
20,388 43,884
17,624
26,260
Environmental Resource Education
13,000 27,242
3,419
23,823
Total Public Safety
33,388 228,126
161,828
66,298
Economic Environment:
Climate Leadership Summit
Human Services:
FL Keys Council for the Handicapped
Bayshore Donations
Traffic Educ, Ord 021-2002
Legal Aid
Total Human Services
Culture and Recreation:
Settler's Park Landscaping
Library Special Programs
Library Donation -Golan Trust
Total Culture and Recreation
Court Related:
Alt Dispute Resolution - Civil
Teen Court - Ord 016-2004
Ord 016-2004 St Court Sup
SA Ct Tech FS28.24(12)(E)
- 27,935
22,842
5,093
- 7,835
805
7,030
- 1,240
-
1,240
- 71,551
71,551
-
- 28,204
28,204
-
- 108,830
100,560
8,270
- 28,462
6,459
22,003
- 375,179
4,825
370,354
- 403,641
11,284
392,357
10,128 10,128 804 9,324
- 28,204 28,204 -
100,000 128,204 87,179 41,025
375,000 437,799 - 437,799
F-46
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
(Continued)
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
PD Ct Tech FS28.24(12)(E) 9,856
49,059
17,817
31,242
J Ct Tech FS28.24(12)(E) 167,968
181,727
105,398
76,329
Total Court Related 662,952
835,121
239,402
595,719
Total Expenditures 696,340 1,610,741 535,916 1,074,825
Excess/Deficiency of Revenues
Over/(Under) Expenditures (696,340) (1,065,253) 148,698 1,213,951
Other Financing Sources/(Uses):
Reserve for Contingencies (639,142) (242,025) - 242,025
Transfers to Other Funds - (28,204) (28,204) -
Total Other Financing Sources/(Uses) (639,142) (270,229) (28,204) 242,025
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(1,335,482) (1,335,482) 120,494 1,455,976
1,335,482 1,335,482 2,120,390 784,908
$ - $ - $ 2,240,884 $ 2,240,884
F-47
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Fines and Forfeitures
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 100,000
$ 100,000
$ 240,275
$ 140,275
8,000
8,000
5,452
(2,548)
108,000
108,000
245,727
137,727
171,162 171,162 127,193 43,969
(63,162) (63,162) 118,534 181,696
Reserve for Contingencies
(132,726)
(132,726)
Reserve for Cash Balance
(50,069)
(50,069)
Total Other Financing Sources/(Uses)
(182,795)
(182,795)
Net Change in Fund Balances
(245,957)
(245,957)
132,726
50,069
182,795
118,534 364,491
Fund Balances, October 1 245,957 245,957 1,325,656 1,079,699
Fund Balances, September 30 $ - $ - $ 1,444,190 $ 1,444,190
F-48
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Safety:
Law Enforcement
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
$ 3,500 $ 3,500 $ 2,176 $ (1,324)
- 279,556 - (279,556)
3,500 283,056 2,176 (280,880)
294.118 573,674
85,004 488,670
(290,618) (290,618) (82,828) 207,790
Reserve for Contingencies (41,771) (41,771) - 41,771
Reserve for Cash Balance (83,972) (83,972) - 83,972
Transfers from Constitutional Officers - 44,466 44,466
Total Other Financing Sources/(Uses) (125,743) (125,743) 44,466 170,209
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(416,361) (416,361) (38,362) 377,999
416,361 416,361 654,978 238,617
$ - $ - $ 616,616 $ 616,616
F-49
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Court Related:
Court Facility
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 600,000 $
600,000 $
594,359
$ (5,641)
12,000
12,000
9,810
(2,190)
612,000
612,000
604,169
(7,831)
425,090 425,090 312,282 112,808
186,910 186,910 291,887 104,977
Reserve for Contingencies
(273,283)
(173,283) -
173,283
Reserve for Cash Balance
(216,567)
(216,567) -
216,567
Transfers to Other Funds
(319,431)
(419,431) (409,802)
9,629
Total Other Financing Sources/(Uses)
(809,281)
(809,281) (409,802)
399,479
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(622,371)
622,371
(622,371)
622.371
(117,915)
2,448,729
504,456
1,826,358
$ 2,330,814 $ 2,330,814
F-50
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 14,000
$ 14,000
$ 27,711
$ 13,711
800
800
510
(290)
14,800
14,800
28,221
13,421
75,972 20,141
(61,172) (5,341)
Other Financing Sources/(Uses):
Reserve for Contingencies (10,853) (66,684)
Reserve for Cash Balance (21,706) (21,706)
Total Other Financing Sources/(Uses) (32,559) (88,390)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(93,731) (93,731)
93,731 93,731
17,063 3,078
11,158 16,499
66,684
21,706
88,390
11,158 104,889
128,882 35,151
140,040 $ 140,040
F-51
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MARATHON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Taxes
$ -
$ - $
1,328
$ 1,328
Investment Income
-
-
1
1
Total Revenues
-
-
1,329
1,329
EXPENDITURES:
Current:
General Government:
Tax Collector Fees
10
10
-
10
Physical Environment:
Marathon Wastewater
345
345
39
306
Total Expenditures
355
355
39
316
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(355) (355)
1,290
1,645
Other Financing Sources/(Uses):
Reserve for Contingencies
(51)
(51)
-
51
Reserve for Cash Balance
(102)
(102)
-
102
Transfers from Constitutional Officers
-
-
18
18
Total Other Financing Sources/(Uses)
(153) (153)
18
171
Net Change in Fund Balances
(508)
(508)
1,308
1,816
Fund Balances, October 1
508
508
638
130
Fund Balances, September 30 $ - $ - $ 1,946 $ 1,946
F-52
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BAY POINT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Bay Point Wastewater
Total Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 500 $ 500 $ 350 $ (150)
500 500 350 (150)
49,986 57,127 52,739 4,388
49,986 57,127 52,739 4,388
Excess/Deficiency of Revenues
Over/(Under) Expenditures (49,486) (56,627) (52,389) 4,238
Other Financing Sources/(Uses):
Reserve for Contingencies (7,141) - - -
Reserve for Cash Balance (14,282) (14,282) - 14,282
Total Other Financing Sources/(Uses) (21,423) (14,282) - 14,282
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(70,909) (70,909) (52,389)
70,909 70,909 105,088
52,699 $
18,520
34,179
52,699
F-53
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BIG COPPITT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Big Coppitt Wastewater
Total Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$, - $ - $ 214 $ 214
200 200 59 (141)
200 200 273 73
24,200
26,200
26,097
103
24,200
26,200
26,097
103
Excess/Deficiency of Revenues
Over/(Under) Expenditures (24,000) (26,000) (25,824) 176
Other Financing Sources/(Uses):
Reserve for Contingencies (2,000) - - -
Reserve for Cash Balance (3,196) (3,196) - 3,196
Total Other Financing Sources/(Uses) (5,196) (3,196) - 3,196
Net Change in Fund Balances (29,196) (29,196) (25,824) 3,372
Fund Balances, October 1 29,196 29,196 30,467 1,271
Fund Balances, September 30 $ - $ - $ 4,643 $ 4,643
F-54
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
KEY LARGO MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Key Largo Wastewater
Total Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 1,516 $ 1,516
100 100 54 (46)
100 100 1,570 1,470
8,567 8,567 6,917 1,650
8,567 8,567 6,917 1,650
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(8,467) (8,467) (5,347)
3,120
Other Financing Sources/(Uses):
Reserve for Contingencies
(1,224) (1,224) -
1,224
Reserve for Cash Balance
(2,447) (2,447) -
2,447
Transfers from Constitutional Officers
- - 10
10
Total Other Financing Sources/(Uses)
(3,671) (3,671) 10
3,681
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(12,138) (12,138) (5,337) 6,801
12,138 12,138 14,003 1,865
8,666 $
F-55
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
STOCK ISLAND WASTEWATER SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Licenses and Permits
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector Fees
Physical Environment:
Stock Island Wastewater
Stock Island Cap Fee Refund
Total Physical Environment
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 100 $
100 $
141 $
41
47,000
47,000
51,774
4,774
2,500
2,500
2,118
(382)
49,600
49,600
54,033
4,433
1,410 1,410 1,004 406
205,360
205,360
38,316 167,044
5,000
5,000
- 5,000
210,360
210,360
38,316 172,044
211,770 211,770
(162,170) (162,170)
Reserve for Contingencies (30,182) (30,182)
Reserve for Cash Balance (59,869) (59,869)
Transfers from Constitutional Officers - -
Total Other Financing Sources/(Uses) (90,051) (90,051)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(252,221)
252,221
39,320 172,450
14.713 176,883
30,182
- 59,869
458 458
458 90,509
(252,221) 15,171 267,392
252,221 537,429 285,208
- $ 552,600 $ 552,600
F-56
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CUDJOE-SUGARLOAF MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Cudjoe-Sugarloaf Wastewater
Total Expenditures
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ - $ - $ 413 $ 413
1,000 1,000 464 (536)
1,000 1,000 877 (123)
86,037 87,037 78,935 8,102
86,037 87,037 78,935 8,102
Excess/Deficiency of Revenues
Over/(Under) Expenditures (85,037) (86,037) (78,058) 7,979
Other Financing Sources/(Uses):
Reserve for Contingencies (1,000) - - -
Reserve for Cash Balance (5,386) (5,386) - 5,386
Transfers from Constitutional Officers - - 6 6
Total Other Financing Sources/(Uses) (6,386) (5,386) 6 5,392
Net Change in Fund Balances (91,423) (91,423) (78,052) 13,371
Fund Balances, October 1 91,423 91,423 155,526 64,103
Fund Balances, September 30 $ - $ - $ 77,474 $ 77,474
F-57
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Conch Key MSTU
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
1 1
- 1 1
1,868 2,134 1,813
(1,868) (2,134) (1,812)
Reserve for Contingencies (266) -
Reserve for Cash Balance (534) (534)
Total Other Financing Sources/(Uses) (800) (534)
Net Change in Fund Balances (2,668) (2,668)
Fund Balances, October 1 2,668 2,668
Fund Balances, September 30
321
322
534
534
(1,812) 856
2,993 325
1,181 $ 1,181
F-58
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LONG KEY-LAYTON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Physical Environment:
Long Key -Layton Wastewater
Total Expenditures
Original Final
Budget Budget
Variance with
Final Budget
Positive
Actual (Negative)
100 100 78 (22)
100 100 78 (22)
8,458 8,458 4,065 4,393
8,458 8,458 4,065 4,393
Excess/Deficiency of Revenues
Over/(Under) Expenditures (8,358) (8,358) (3,987) 4,371
Other Financing Sources/(Uses):
Reserve for Contingencies (1,208) (1,208) - 1,208
Reserve for Cash Balance (2,416) (2,416) - 2,416
Total Other Financing Sources/(Uses) (3,624) (3,624) - 3,624
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(11,982) (11,982) (3,987) 7,995
11,982 11,982 24,937
20,950 $
12,955
20,950
F-59
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
General Government:
Tax Collector Fees
Physical Environment:
Duck Key Wastewater
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 2,000 $ 2,000 $ 311 $ (1,689)
600 600 355 (245)
2,600 2,600 666 (1,934)
60 60
60
43,419
43,419
29,607
13,812
43,479
43,479
29,607
13,872
(40,879) (40,879) (28,941) 11,938
Reserve for Contingencies (6,164) (6,164)
Reserve for Cash Balance (12,000) (12,000)
Transfers from Constitutional Officers - -
Total Other Financing Sources/(Uses) (18,164) (18,164)
Net Change in Fund Balances (59,043) (59,043)
Fund Balances, October 1
Fund Balances, September 30
59.043
- 6,164
- 12,000
4 4
4 18,168
(28, 937) 30,106
59,043 115,447 56,404
$ 86,510 $ 86,510
F-60
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BUILDING FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original
Final
Positive
Budget
Budget
Actual
(Negative)
REVENUES:
Licenses and Permits
$ 2,155,000
$ 2,155,000
$ 2,086,750
$ (68,250)
Charges for Services
49,000
49,000
47,599
(1,401)
Investment Income
7,000
7,000
4,195
(2,805)
Miscellaneous
10,000
10,000
8,283
(1,717)
Total Revenues
2,221,000
2,221,000
2,146,827
(74,173)
EXPENDITURES:
Current:
Public Safety
Building Department 2,340,029 2,340,029 2,200,420 139,609
Building Refunds 4,000 17,980 9,677 8,303
Total Expenditures 2,344,029 2,358,009 2,210,097 147,912
Excess/Deficiency of Revenues
Over/(Under) Expenditures (123,029) (137,009) (63,270) 73,739
Other Financing Sources/(Uses):
Reserve for Contingencies (89,819) (75,839) - 75,839
Reserve for Cash Balance (275,158) (275,158) - 275,158
Total Other Financing Sources/(Uses) (364,977) (350,997) - 350,997
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(488,006) (488,006) (63,270) 424,736
488,006 488,006 956,559 468,553
$ - $ - $ 893,289 $ 893,289
F-61
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2012
ASSETS
Current Assets:
Cash and Cash Equivalents
Investments
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units
Due from Constitutional Officers
Interest Receivable
Total current assets
Noncurrent Assets:
Land and Other Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities:
Accounts Payable
Accrued Wages and Benefits Payable
Claims and Judgements Payable
Due to Other Funds
Due to Other Governmental Units
Due to Constitutional Officers
Accrued Comp. Absences Payable
Total Current Liabilities
Noncurrent Liabilities:
Accrued Comp. Absences Payable
OPEB Liability
Total Noncurrent Liabilities
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt
Unrestricted
Worker's
Group
Risk
Compensation
Insurance
Management
Fund
Fund
Fund
$ 859,542
$ 2,954,052
$ 1,154,812
4,500,194
10,737,340
5,865,345
-
3,484
4,614
-
25,576
-
4,487
36,900
-
28,081
142,855
-
14,978
35,760
19,510
5,407,282
13,935,967
7,044,281
-
643
15,172
-
643
15,172
5,407,282 13,936,610 7,059,453
38,787
1,043,387
36,357
9,297
8,291
8,724
1,812,039
1,016,833
172,970
438
1,190
677
8,890
-
-
2,566
-
-
1,819
578
1,632
1,873,836
2,070,279
220,360
28,433
24,049
22,567
113,570
53,704
115,626
142,003
77,753
138,193
2,015,839
2,148,032
358,553
- 643 15,172
3,391,443 11,787,935 6,685,728
Total Net Assets
$ 3,391,443 $ 11,788,578 $ 6,700,900
G-1
Fleet
Management
Fund
Total
$ 371,245 $ 5,339,651
1,687,386 22,790,265
1,214
9,312
-
25,576
36,794
78,181
80
171,016
5,637
75,885
2,102,356
28,489,886
54,000
54,000
935,748
951,563
989,748
1,005,563
3,092,104 29,495,449
71,834
47,936
468,667
2
1,821
590.260
66,986
289,790
356.776
947,036
1,190, 365
74,248
3,001,842
470,972
8,892
2,566
5,850
4,754,735
142,035
572,690
714,725
5,469,460
989,748 1,005,563
1,155, 320 23, 020, 426
$ 2,145,068 $ 24,025,989
G-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Operating Revenues:
Charges for Services
Miscellaneous
Total operating revenues
Operating Expenses:
Personnel Services
Operations
Depreciation and Amortization
Asserted and Paid Claims
Total operating expenses
Operating Income/Loss
Non -Operating Revenues/(Expenses):
Worker's
Group
Risk
Compensation
Insurance
Management
Fund
Fund
Fund
$ 2,529,491
$ 13,823,209
$ 2,735,469
6,713
50,000
67,210
2,536,204
13,873,209
2,802,679
234,833
215,573
223,054
335,031
1,611,486
1,736,445
-
214
2,075
2,017,917
10,370,993
269,162
2,587,781
12,198,266
2,230,736
(51,577)
1,674,943
571,943
Investment Income 15,993 54,314
Insurance Recoveries 351,616 482,554
Gain (Loss) on Disposition of Assets - -
Total Non -Operating Revenues/(Expenses) 367,609 536,868
Income/Loss Before Transfers
Transfers to Other Funds
Change in Net Assets
Total Net Assets -October 1
Total Net Assets -September 30
34,170
790,276
824,446
316,032 2,211,811 1,396,389
(57,190) (76,101) (810,593)
258,842 2,135,710 585,796
3,132,601 9,652,868 6,115,104
$ 3,391,443 $ 11,788,578 $ 6,700,900
G-3
Fleet
Management
Fund Total
$ 2,965,082 $ 22,053,251
10,159 134,082
2,975,241 22,187,333
1,011,874
1,685,334
1,232,128
4,915,090
64,005
66,294
12,658,072
2,308,007
19,324,790
667,234 2,862,543
9,546 114,023
- 1,624,446
4,299 4,299
13,845 1,742,768
681,079 4,605,311
(468,476) (1,412,360)
212,603 3,192,951
1,932,465 20,833,038
$ 2,145,068 $ 24,025,989
G-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash received from insurance recoveries
Cash payments to suppliers for goods and svcs
Cash payments for employee services
Cash payments to other funds
Cash payments for claims
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Transfers to other funds
Capital and Related Financing Activities:
Acquisition of capital assets
Investing Activities:
Investment income
Proceeds from sales and maturities of investments
Purchase of investment securities
Net Cash Provided/(Used) in Investing Activities
Net Increase/(Decrease) in Cash and
Cash Equivalents
Cash and Cash Equivalents:
October 1
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
$ 116,939
$ 3,676,707
$ 33,245
2,405,768
10,133,040
2,700,377
351,616
489,417
786,696
(399,469)
(882,523)
(1,853,454)
(88,998)
(136,856)
(83,431)
(25,603)
(1,472)
(25,175)
(1,918,485)
(13,935,702)
(208,785)
6,713
50,000
67,210
448,481 (607,389) 1,416,683
(57,190) (76,101) (810, 593)
(16,958)
76,755
217,550
111,191
2,861,482
8,741,797
3,651,983
(3,085,010)
(7,858,637)
(4,000,692)
(146,773)
1,100,710
(237,518)
244,518 417,220 351,614
615,024 2,536,832 803,198
September 30 $ 859,542 $ 2,954,052 $ 1,154,812
G-5
Fleet
Management
Fund
Total
$ 883,313
$ 4,710,204
2,078,183
17,317,368
-
1,627,729
(797,771)
(3,933,217)
(692,024)
(1,001,309)
(237,969)
(290,219)
-
(16,062,972)
10,159
134,082
1,243,891 2,501,666
(468,476) (1,412,360)
(4,220) (21,178)
27,071
432,567
358,426
15,613,688
(970,922)
(15,915,261)
(585,425)
130,994
185,770 1,199,122
185,475 4,140,529
$ 371,245 $ 5,339,651
G-6
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS - CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Reconciliation of operating income/(loss)
to net cash provided by/(used in)
operating activities:
Operating income/(loss)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization
Nonoperating Income -Insurance Recoveries
Change in assets and liabilities:
(Increase)/Decrease in Accounts receivable
(Increase)/Decrease in Due from other funds
(Increase)/Decrease in Due from other gov't units
(Increase)/Decrease in Due fm constitutional ofcrs
Increase/(Decrease) in Accounts payable
Increase/(Decrease) in Accrued wages/benefits
Increase/(Decrease) in Claims/judgments payable
Increase/(Decrease) in Due to other funds
Increase/(Decrease) in Due to other gov't units
Increase/(Decrease) in Due to constitutional ofcrs
Increase/(Decrease) in Comp. absences payable
Increase/(Decrease) in OPEB liability
Total adjustments
Net cash provided by/(used in)
operating activities
Noncash investing, capital, and financing activities:
Gain (Loss) on disposition of assets
Change in fair value of investments
Cash Reconciliation:
Unrestricted
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
$ (51,577) $ 1,674,943 $ 571,943
- 214 2,075
351,616 482,554 790,276
-
6,863
(3,580)
-
(25,576)
-
(1,189)
12,374
-
(8,161)
(260)
-
(428)
791,206
(55,346)
(303)
(1,814)
76
99,432
(3,564,709)
60,377
438
1,190
677
2,341
-
-
2,566
-
(1,847)
1,819
578
1,632
51,927
15,048
50,400
500,058
(2,282,332)
844,740
$ 448,481 $ (607,389) $ 1,416,683
$ (56,775) $ (144,626) $ (73,626)
$ 859,542 $ 2,954,052 $ 1,154,812
G-7
Fleet
Management
Fund Total
$ 667,234 $ 2,862,543
64,005 66,294
- 1,624,446
(1,214)
2,069
-
(25,576)
(2,440)
8,745
68
(8,353)
15,478
750,910
913
(1,128)
-
(3,404,900)
468,667
470,972
2
2,343
-
719
1,518
5,547
29,660
147,035
576,657
(360,877)
$ 1,243,891 $ 2,501,666
$ 4,299 $ 4,299
$ (17,868) $ (292,895)
$ 371,245 $ 5,339,651
G-8
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Independent Auditors' Report on Internal Control Over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Board of County Commissioners (the "Board") as of
and for the year ended September 30, 2012, and have issued our report thereon dated March
31, 2013. We conducted our audit in accordance with auditing standards generally accepted in
the United States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
Management of the Board is responsible for establishing and maintaining effective internal
control over financial reporting. In planning and performing our audit, we considered the
Board's internal control over financial reporting as a basis for designing our auditing procedures
for the purpose of expressing our opinions on the financial statements, but not for the purpose
of expressing an opinion on the effectiveness of the Board's internal control over financial
reporting. Accordingly, we do not express an opinion on the effectiveness of the Board's internal
control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent or detect and correct misstatements on a timely basis. A material weakness is a
deficiency, or combination of deficiencies, in internal control, such that there is a reasonable
possibility that a material misstatement of the Board's financial statements will not be prevented,
or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies
in internal control that might be deficiencies, significant deficiencies or material weaknesses. We
did not identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
H-1
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Board's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance with those provisions was not an objective of our audit, and
accordingly, we do not express such an opinion. The results of our tests disclosed no instances
of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
This report is intended solely for the information and use of management, the Clerk Ex Officio,
the County Mayor, Board of County Commissioners of Monroe County, Florida, and applicable
federal and State awarding agencies and pass -through entities and is not intended to be and
should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013
H-2
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Independent Auditors' Management Letter
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Board of County Commissioners (the "Board"), as of
and for the year ended September 30, 2012, and have issued our report thereon dated March
31, 2013.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States, and Chapter
10.550, Rules of the Florida Auditor General. We have issued our Independent Auditors' Report
on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with Government Auditing Standards.
Disclosures in this report, which is dated March 31, 2013, should be considered in conjunction
with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General -Local Governmental Entity Audits, which governs the conduct of local governmental
entity audits performed in the State of Florida. This letter includes the following information,
which is not included in the aforementioned auditors' report or schedule.
Section 10.554(1)(i)l ., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the
preceding annual financial audit report. No recommendations were made in the preceding
annual financial audit report.
Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the
provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In
connection with our audit, nothing came to our attention that would cause us to believe that the
Board was in noncompliance with Section 218.415 regarding the investment of public funds.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the
management letter any recommendations to improve financial management. In connection with
our audit, we did not have any such recommendations.
H-3
Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of
provisions of contracts or grant agreements, fraud, illegal acts, or abuse, that have occurred or
are likely to have occurred, that have an effect in the financial statements that is less than
material but more than inconsequential. In connection with our audit, we did not have any such
findings.
Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on
professional judgment, report the following matters that have an inconsequential effect on
financial statements, considering both quantitative and qualitative factors: (1) violations of
provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) deficiencies in
internal control that are not significant deficiencies. In connection with our audit, we noted that
the expenditures in the Human Services Social Services category in the General Fund
exceeded appropriations by $85,013.
Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and
legal authority for the primary government and each component unit of the reporting entity be
disclosed in the management letter, unless disclosed in the notes to the financial statements.
Such disclosure is included in notes to the financial statements.
This letter is intended solely for the information and use of the Legislative Auditing Committee,
members of the Florida Senate and the Florida House of Representatives, the Florida Auditor
General, Federal and other granting agencies, and applicable management, and is not intended
to be and should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013