FY2009 MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
A Component Unit of Monroe Comity, Florida)
Fiinnol Statements
For the Year Ended
September 30, 2009
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Table of Contents
Page
Independent Auditors' Report... ...... .... 2 - 3
Management's Discussion and
BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements
Statement of Net Assets
8
Statement of Activities
Fund Financial Statements
Balance Sheet - General FLind_,,..,,,,...... ........ ...... 10,
Statement of Revenues, Expenditures and Changes in
Fund Balance - General Fund
Notes to Financial Statements
12 - 18
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund
Balance - Budget and Actual - General Fund (Budgetary 1 asls 19
SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS
Independent Auditors' Report on Internal Control over Financial
Reporting and on Compliance and other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
....... 21
Independent Auditors' Management Letter
....... 23
r
INDEPENDENT AUDITORS" REPORT
To the Governing Board
Monroe County Comprehensive Flan Land Authority
Monroe County, Florida:
We have audited the accompanying financial statements of the governmental activities and the
major fund of Monroe County Comprehensive Flan Land Authority ( "Authority"),
component unit of Monroe County, Florida, as of and for the year ended September ip fig
which collectively comprise the Authority's basic financial statements as listed in the table of
contents. These financial statements are the responsibility of the Authority's management. Our
responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial' audits contained in Goverf7ment
Audiftiwrg Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis„ evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used: and' significant estimates made by
management, as well as evaluating the overall financial statement presentation, We believe that
our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the governmentail activities and the major fund of the Authority as of
September 30, 2009, and the respective changes in financial position for the year then ended,
in conformity with accounting principles generally accepted in the United States of America.
In accordance with Governmeot Audittru Standards, we have also issued a report dated
January 19, 2010 on our consideration of the Authority's internal control over financial reporting
and Our tests of its compliance with certain provisions of laws, regu.u�lations„ contracts and grant
agreements and other matters. The purpose of that report is to describe the scope of our
testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on the internal control over financial reporting or on compliance.
That report is an integral part of an audit performed in accordance with Government Auclifing
Standards and should be considered in assessing the results of our audit.
The management"s discussion and analysis and required Supplementary information listed in
the foregoing table of contents are not a required Part of the basic financial statements brut are
Supplementary information required by the Governmental Accounting Standards Board. we
have applied certain limited procedures, which consisted principally of inquiries, of management
regarding the methods of measurement and presentation of the required supplementary
information. However, we did not audit the information and express no opinion on it,
CHERRY, BEKAERT & HOLLAND, L.L.P.
Orlando, Florida
January 19, 2010
3
MANAGEMENT'S DISCUSSION AND ANALYSIS
As managerrnent of the Monroe County Comprehensive Flan Land authority (the "Authority"),
we offer readers of the Authority's financial statements this narrative overview and analysis of
the Authority's financial activities for the fiscal year ended September 30, 2009,
Overview of the Financial Statements
This discussion and analysis serves as an introduction and guide to the Authority's basic
financial statements. The Authority's basic financial statements consist of three components: 1)
government-wide financial statements, ) fend financial statements, and ) notes to the
financial statements. In addition to basic financial statements, this report also contains
supplementary information addressing budget, internal control, and compliance issues.
Government-wide Financial Statements. The government-wide financial statements are
designed to provide readers with a broad overview of the Authority's finances, in a manner
similar to a private-sector business.
The Statement of Net Assets presents information on all of the authority's assets and liabilities,
with the difference between the two reported as net assets. Over time, increases or decreases
in net assets may serve as a useful indicator of whether the financial position of the Authority is
improving or deteriorating,
The Statement of Activities presents information showing how the Authority's net assets
changed during the most recent fiscal year, All changes in net assets are reported as soon as
the underlying event giving rise to the change occurs„ regardless" of the timing of related cash
flows. In this format capital assets are capitalized and depreciated, whereas in the fund-level
format described below the related purchases are treated as expenses.
Fund Financial Statements. The General Fund is used to account for essentially the same
functions reported as governmental activities in the government-wide financial stater nents.
However, unlike the government-wide financial statements, the General Fund financial'
statements focus on near-term inflows and Outflows of spendable resources, as well as on
balances of spendable resources available at the end of the fiscal year. This information is
useful' in evaluating the Authority's ability to fund new acquisitions in the near-term.
Since the focus of the General Fund is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for the General Fund with similar
information presented for governmental activities in the government-wide financial statements.
By doing so„ readers may better understand the Tong-term impact of the government's near-
term financing decisions. Both the General Fund Balance Sheet and the General Fund'
Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation
to facilitate this comparison between fund level and government-wide activities.
The Authority adopts an annual appropriated budget. A budgetary comparison statement has
been provided to demonstrate compliance with this budget.
Notes to the Financial Statements. The notes contained in this report provide additional
information that is essential to a full understanding of the data provided. The notes are an
integral part of the basic financial statements.
Other Information. In addition to financial statements ,and accompanying notes, this report
also presents supplementary information in the form of independent opinions on internal control
and compliance issues.
4
Government-wade Financial Analysis
Statement of Net Assets. In the Statement of Net Assets presented on page 8, the Authority's
assets total $33,642,187 and include cash and cash equivalents, accounts receivable, amounts
due from other governments for tourist impact tax and park surcharge fees, m o rtgage receivables, and capital assets in the form of acquired land. The cash and cash equivalents
include funds invested in the Local Government Surplus Trust Funds Investment Pool Fund' B,
which are subject to withdrawal restrictions and an unrealized loss described in Note 2. The
mortgage receivables consist of six long-term balloon loans issued for the acquisition of
affordable housing sites as described in Note 3,
Cash and cash equivalents are the assets typically of most importance to the Authority's Board
of Directors and to the public, as these assets are the resources most readily available to meet
current and future needs for property acquisition. The Authority's cash and cash equivalents
total $9,200,793. This amount compares with $8,995,791 at the end of the previous fiscal' year,
an increase of $205,002 Approximately 53% of the Authority's assets consist of land acquired
for specific public purposes, approximately 20% consist of mortgages, and approximately 27%
are categorized as cash and cash equivalents.
The Authority's current liabilities consist of accounts payable, accrued wages, and
compensated absences (annual leave and sick leave) forecasted to be used during the
upcoming year, The Authority's non-current liabilities consist of compensated absences that are
forecasted not to be used during the upcoming year. Total liabilities are $82,773,
The Authority's resulting net assets are categorized as those invested in capital assets, those
restricted specifically for the acquisition of land (listed' as "restricted"), and those which may be
used for all purposes authorized by the Authority's enabling legislation (listed as "unrestricted"),The Authority's total net assets are $33,559,414, an increase of $1,015,240 over the prior year,
Of thus total, $17,418,412 is invested in capital assets, $2,522,915 is restricted for the
acquisition of property, and $13,618,087 is unrestricted.
The following table provides a condensed comparison of the Authority's Statement of Net
Assets at year end for 2009 and 2008:
2009 2008
Current and other assets $ 16,223,775 $ 16,002,742
Capital assets 17,418.412 16,615,705
Total assets 23,642,187
12,618,447
Total liabilities 82,773 74,273
Net assets
Invested in capital assets, net of rebated debt 17,418,412 16,615,705
Restricted 2,522,915 2,154,271
Unrestricted 13,618,087 �3,774,198
Total net assets $ 33,559,41
$ 32,544,174
Statement of Activities. In the Statement of Actiivities, presented on page 9, the Authority's
revenues total $2,732,234 and include intergovernmental reveniue consisting of tourist impact
tax and park surcharge fees, miscellaneous, income from a billboard lease, and a land
contribution whereby a private individual donated conservation land to the Authority. The
investment loss shown, is the net result of interest on cash and investment accounts less the
5
Current year portion of the unrealized loss on funds invested in Local Government Surplus Trust
Funds Investment Pool Fund B described in Note 2. The Authority's overall revenues decreased
by $408,485 compared to the prior year, This decline in revenue was primarily due to the
national economic recession, which in turn has resulted in decreased in the tourism Florida
Keys and decreased' interest rates, i
The prograrn expenses listed in the Statement of Activities total $1,716,994 and consist of land
contribution conveyances, cost of land sale, and general government, The land contribution
conveyances total $1,414,831 and consist of the undeveloped Se Crape Apa ents Phase
-family home sites at 1005 and 1007 West 75"" Street in
site in Marathon, undeveloped single a rtrn jI
Marathon, and an existing apartment complex at 55�30 Third Avenue on Stock Island. The
Authority donated each of these sites to the Monroe County Board of County Commissioners
for affordable housing. The, $302,163 in general government expenses listed includes the
Authority's personnel and operating expenses plus the amount by which compensated
absences increased during the current year, Total program expenses for fiscal year 20091
decreased by $1,321,996 compared to the prior year.
The following table provides a condensed comparison of the Authority's governmental activities
at year end for 2009 and 2008
2009 2008
General revenues: — —
Intergovernmental $ 2,748,750 $ 2,952,848
Investment income (28,068) 152,331
Miscellaneous income 994 35161
Land contributions 10,558 379
Total general revenues 2,732,234 3 140,71
Program expenses:
Land contribution conveyances 1,414,831 2,716,850
Cost of land sale - 31,300
General government 302,163 290,840
Total program expenses 1�,716,994 3,038,990
Increase in net assets =L�1,015,240 101,729
Financial Analysis of the General Fund
As noted above, the Authority uses fund accounting to ensure and demonstrate compliance
with finance-related legal requirements,
The Authority's General Fund financial statements provide information on near-term inflows,
outflows, and balances of spendable resources. This information can be useful in assessing the
Authority's ability to fund new acquisitions in the near-term,
Balance Sheet. The General Fund Balance Sheet presented on page 10 lists the Authority's
assets and liabilities in a manner similar to the government-wide Statement of Net Assets.
However, since the General Fund' Balance Sheet is a fund-level presentation providing a near-
term perspective, the assets section excludes the Authority's capital assets (land) and the
liability section excludes noncurrent liabilities (compensated absences) that the Authority, will
pay in the future, Presented in this manner, the Authority's assets are $16,223,775 and its
liabilities are $10,131.
8
This statement identifies $16,213,644 of total fund equity, Of this total, $6,740,579 is
attributable to funds the Authority will receive in the future from the repayment of mortgage
loans, $2,5 ,,915 is attributable to funds restricted for land acquisition, and $6,950,150 is
attributable to funds which may be used' for all purposes authorized by the Authority's enabling
legislation. Compared to the prior year, the amount of equity reserved for mortgage loans did
not change, the amount reserved for land acquisition increased by $368,644, the unreserved
fund balance decreased by $147,850, and total fund eqUity increased by $220,794,
Statement of Revenues,, Expenditures and Changes in Fund Balance. The General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance presented on page 11
lists the Authority's revenues and expenditures in a manner similar to the government-wide
Statement of Activities. However, in this format the revenues, exclude land: contribLAtions, while
the expenditures include land purchases (as capital outlay) and exclude land donations to other
entities (land contribution conveyances), Presented in this manner, the Authority's revenues are
$2,721,,676 and its expenditures are $2,500,882.
General Fund Budgetary Highlights. The Authority budgets its revenues and expenditures on
the same basis of accounting as presented in the basic financial statements of the General
Fund, except that mortgage assistance cash outlays and receipts are budgeted as operating
activities and compensated absences are not budgeted in personnel expenditures. There were
no supplemental appropriations to amounts originally budgeted for fiscal year 2009,
As shown in the Budget and Actual schedule on page 19, the Authority operated well within the
limits established by its adopted budget. Actual revenues exceed the budgeted amount by
$231,676, while actual expenditures are $6,892,352 less than budget, Most of the revenue
Surplus consists of tourist impact tax revenue,, which was budgeted conservatively in light of the
downturn in the national economy. With respect to investment income, the Authority received
$40,786 in interest during this period of extraordinarily low interest rates, However, investment
income is reported in this schedule as a $28,068 net loss due to the $68,854 current year
portion of the unrealized loss on funds invested in Local Government Surplus Trust Funds
Investment Pool Fund B described in Note 2. The schedule's Positive expenditure 'variance
includes budgeted reserves held for specific acquisition projects,
Capital Asset Administration
As shown in Note 4 on page 15, the Authority's investment in capital assets amounts to
$17,418,412, an increase of $802,707 compared to the prior year, The increase was the net
result of $2,206,980 land acquired via purchase together with $,1'0,558 of land acquired by
donation, less $1,414,831 of land donated for affordable housing purposes,
Requests for Information
This financial report is designed to provide a general overview of the Authority's finances for all
those with an interest in the government's, finances. Questions concerning any of the
information should be addressed to Mark Rosch, Executive Director, at 1200 Truman Avenue,
Suite 207, Key West, FL 33040.
7
BASICFINANCIAL STATEMENTS
III ONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
Statement of Net Assets
September 30, 2009
Assets
Cash and cash equivalents $ 9,200,793
Due from other governmental units
Mortgages receivable 282,403
Capital assets-land 6,740,579
1_7„418,112
Total assets
33,642,187
Liabilities and Net Assets
Current liabilities:
Accounts payable
Accrued wages 1,,250
Compensated absences 8,881
Total current liabilities 13,749
23,880
Noncurrent liabilities:
Compensated absences
Total noncurrent liabilities
58,893
Total liabilities
82,773
Net assets
Invested in capital assets 17,418,412
Restricted
Unrestricted 2,522,9115
13,618,087
Total net assets $ 33,559,414
The notes to the financial statements
are an integral part of this statement, 3
MONROE COUNTY, FLORIDA
COMPREHENSIVE REHENSIVIE PLAN LAND AUTHORITY
Statement of activities
Year Ended :September 30, 2009
General revenues
Intergovernmental'
Investment loss 2,748,750
Miscellaneous income (28,068)
Land contributions 994
j'g, 3
Total general revenges
2,732,234
Program expenses
Land contribution conveyances
General government 1, M 4, 3
3g i, 3
Total program expenses
1,71 3„gg4
Increase In net assets
1 1 ,243
Net assets - beginning of year
32,544,174
Net assets end of year
3, 5g,4"l4
The notes to the financial statements
are an integral part of this statement, 9
IWIONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
Balance Sheet
General Fund
September 30, 2009
Assets
Cash and cash equivalents
l ue from other governmental units 9,200,793
Mortgages receivable 282,403
,7An„
1y> a77
Liabilities liabilities and Fund Equity
Accounts payable
Accrued wages „
8,881
Total liabilities
10,131
Fund equity
Deserved for mortgage loans
Deserved for land acquisition 6,740,579
Fund' balance - unreserved , ,g1
„ggCl,1 g
Total'fund equity 16,213,644
Total liabilities and fund equity
Amounts reported in the statement of net assets differ
from amounts reported above as follows:
Fund balance - total governmental funds
Capital assets used in governmental activities are not financial
resources and therefore are not reported above.
17g1 E ,,41
Compensated absences are not due and parable in the current
period and, therefore„ are not reported' in the governmental funds.
Net assets of governmental activities
The notes to the financial statements
are an integral part of this statement, 1
i4 ONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
Statement of revenues, Expenditures and Changes in Fund Balance
General Fund
Year Ended September 30, 2000
Revenues
Intergovernmental
Miscellaneous income 2,748,750
Investment income 994
2 ,OS
Total revenues
2,721,676
Expenditures
Current
Personnel
Operating 215,854
Capital outlay 7 ,04
1,206,980
Total expenditures
2,500,882
Excess of revenues over expenditures
220,794
Fund balance, beginning of year 15,992,850
Fund balance, end of year
10„21, ,044
Amounts reported for governmental activities in the statement
of activities are different because:
Net change in fund balances-total governmental fund 220„704
Governmental funds report capital outlays as expenditures,
However, in the statement of activities, the cost of those
assets is capitalized, 2,206,980
Land contribution conveyances are not reported on government
funds; this is the amount of land conveyances net of$10,558 in
land contributions during fiscal year 2000.
(1,404,270)
Compensated absences do not use current financial
resources and are not reported on the Governmental Funds but
are included in the Statement of Activities. ,21
Change in net assets of governmental activities 1,015,240
The notes to the financial statements
are an integral part of this statement. 11
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 30�, 2009
Note 1 - Summary of significant accounting policies,
Reporting Entity — The Monroe County, Florida Comprehensive Plan Land Authority (the
"Authority") is a legally separate entity from Monroe County, Florida, However, the Monroe
County Board of County Commissioners serves as the governing board of the Authority and is
able to impose its will'. Therefore, the Authority, for financial reporting, purposes, is considered a
blended component unit of Monroe County, Florida, The financial statements of the Authority
are included as a special revenue fund in the Monroe County, Florida Comprehensive Annual
Financial Report.
The Authority was established under Monroe County, Florida Ordinance 031-1986 pursuant to
Florida Statute 380. Its purpose is to operate a land acquisition program in Monroe County, to
implement the Monroe County Comprehensive Plan and address issues created by it.
Basis of Accounting — Government fund financial statements are organized for reporting
purposes on the basis of a General Fund, the Authority's major fund, which accounts for all activities of the Authority and is accounted for using the modified accrual basis of accounting.
Revenues are recognized when they become measurable and available as net current assets,
"Measurable" means the amount of the transaction can be determined and "available" means,
collectible within the current period or soon enough thereafter to pay liabilities of the current
period. The Authority considers all revenues available if collected within 60 days after year-end.
Expenditures are recognized when the related fund liability is incurred.
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenues are recorded when earned
and expenses are recorded when a liability is incurred, regardless of the timing of related cash
flows,
Capital Assets— Capital assets are defined by the Authority as assets with an initial, individual
cost Of$1,000 or more and an estimated useful life in excess of two years. Such assets consist
of land and, when purchased, are recorded at the Authority's cost. Where land is acquired by
donation, the asset is recorded at the Authority's transaction cost plus the higher of the tax
assessed value at the time of donation or 115% of the 1986 tax assessed value. Capital assets
are not depreciated since they do not have determinable useful lives.
Cash and Cash Equivalents and Investments — The Authority's cash and cash equivalents
consist of demand deposits and highly liquid investments with maturities of 90 days or less
when, purchased, All investments are reported at fair value.
12
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 30, 2009
Note 1 — Summary of significant accounting policies (continued)
Budget — Prior to, or on September 30, the Authority's budget is legally enacted through
passage of a resolution. There were no Supplemental appropriations during the year. Budgeted
to Actual Expenditure reports are employed as a management control device during the year for
the fund. The budget is adopted on a basis consistent with accounting principles generally
accepted in the United States of America, except that mortgage assistance cash outlays and
receipts are budgeted as operating activities and Compensation accruals are not budgeted. For
the fiscal year 2009, the following adjustments were necessary to present the actual data on a
budgetary basis for the General I`Uncl:
GAAP basis $ 220,794
Compensation accrual difference 672
Non-G:AAP budgetary basis $ 2211466
All appropriations lapse at year-end.
Compensated Absences — The Authority's policy grants employees annual leave and sick
leave in varying amounts. Upon termination of employment, employees with six months or more
of credited service can receive payment for accumulated annual leave. In general, Sick leave
payments are granted upon termination of employment to employees with five years or more of
credited service. The maximum payment is subject to percentage and maximum hour
limitations.
Use of Estimates - The preparation of the financial statements requires management to make
use, of estimates that affect reported amounts, Actual results could differ from those estimates.
Note 2— Deposits and investments
As of September 30, 2009, the Authority has the following deposits and investments:
Demand deposits $ 8,936,260
Local Government Surplus Trust Florida PRIME 81,812
Local Government Surplus Trust Fund B 332,735
Unrealized loss in Fund B (150,014)
Total cash and cash equivalents $ 9,200,793
Cash accounts are maintained in demand deposits, which are insured by the Federal Deposit
Insurance Corporation or covered by the State of Florida collateral pool, a multiple financial
institution pool with the ability to assess its members for collateral shortfalls if a member
institution fails. As of September 30, 2009, the cash and cash equivalents have a bank balance
of$9,375,840.
13
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements,
Year Ended September 30, 2009
Note 2—Deposits and investments (continued)
The Authority's investment policy is in accordance with Florida Statute 218,415, This policy
authorizes investments in demand deposits, the Local Government Surplus Trust Fund, money
market funds with the highest credit quality rating from a nationally recognized agency, or direct
obligations Of the United States Treasury.
As of September 30, 2000„ the Authority had $264,533 invested in the Local Government
Surplus Trust Fund, which was 3% of the Authority's total cash and cash equivalents, Of the
$264,5,33 invested, the Authority had $182,721 or 69% invested in Fund B and $81,812 or 31%
invested in the Florida PRIME.
The Local Government Surplus Trust Fund has been in existence for over 25 years and is
administered by the Governor, Chief Financial Officer, and Attorney General of the State of
Florida sitting as the State Board of Administration. On November 29, 2007„ the, SBA
suspended withdrawals from the Fund due to concerns of insufficient liquidity. On December 4,
2007 the SBA divided the Fund into two Pools, Fund A and Fund B, based on security quality,
Fund A re-opened for limited withdrawals on December 5, 2007 and has since resumed normal
operations under the name Florida PRIME. Fund B remains closed to withdrawals and new
investors. Participants receive periodic distributions of their Fund B principal in the form of
transfers to their Fund A accounts, As of September 30, 2009, the SBA had returned 74.1% of
Fund B's orig,inal balance to investors in this manner.
When the SBA created Fund B on December 4, 2007, the Authority had an account balance of
$1,287,034, As of September 30, 2009, the SBA had returned $954,299, of this amount to the
Authority, leaving a balance of $332,735, Due to the poor quality of Fund B's underlying assets,
the net asset value of the Authority's account balance on September 30, 2009 was $182,722,
yielding an unrealized loss Of $150,014, Since $81,160 of the unrealized loss was already
included in the Authority's 2008 financial statements, the current year portion of the unrealized
loss is $68,854.
The Florida, PRIME is rated by Standard and Poors. The current rating is AAAm. The Fund B is
not rated by any nationally recognized rating agency,
The weighted average days to maturity (WAM) of the Florida PRIME at September 30, 2009 is
33 days, Next interest rate reset days for floating rate securities are used in the calculation of
the WAM. The weighted average life (based on expected future cash flows) of Fund B at
September 30, 2009 is estimated at 6.69 years, However, because Fund B consists of
restructured or defaulted securities there is a considerable uncertainty regarding the weighted
average life.
14
MONROE COUNTY,, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 89, 2009
Note 3— Mortgage receivables
Mortgage receivables as of September 30, 2009 are as followws
First mortgage due from governmental agency, collateralized by
land, payable urn full April 2028, interest free (OH 1514-594) $ 382,554
First mortgage due from governmental agency, collateralized by
land, payable in full May 2031, interest free (OIL 1697-2076) 1,500 96t
Second mortgage due from governmental agency, collateralized
by land, payable in full January 2034, interest free (OR 1965-1039) 2,210,000
Furst mortgage due from governmental agency„ collateralized by
land and buHding, payable in full Septernber, 2945 interest free
(ONE 1895-1409)
59, 25
Third mortgage due from private company, collateralized by land,
payable in full May 2050, interest free (OR 1749-2840) 1,,089,606
Third mortgage due from private company, collateralized by land„
payable in full September 2058, interest free (OR 1989-40 ) 1,500 966.
Total mortgages receivable 6,749v579
The mortgages receivable are equally offset by a fund balance reserve which indicates that
they do not constitute "available spendable resources," even though they are a component of
total assets.
Noe 4— Capital assets
summary of changes in capital' assets is as follows:
Balance Balance
10/1/200 Additions Deletions 9/3012009
Land $ 16,6 15,7 0 5 ==L=2=62=1 7„588 1 4�14,8 3 1' $ 17„41'8,412
The dimity of Key 'West leases two properties with a cost of $441',978 from time Authority. These
properties, which are included in capital assets, are used to provide parking and city
recreational facilities. The terms of the leases provide for rental of $1 per year for 86 years,
expiring in the year 2922, Monroe County provides the Authority's office space at no cost.
15.
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 30, 2009
Note 5—Accumulated compensated absences
The amount of vested accumulated compensated absences payable based on the Authority's
annual and sick leave policies is reported as a liability in the government-wide, financial
statements and consists of earned but unused vacation and sick leave. Both vacation and sick
leave are accrued based on length of employment..
The change in accumulated compensated absences during the year is as follows:
Balance Balance Current
10/1120,08 Additions Deletions
-- 9/30/2009 Portion
Compensated
absences $ 64,381 $ 22,010 $ 13,749 $ 72,642 $ 13,749
Note 6— Retirement system
Plan description — The Authority's employees participate in the Florida Retirement System
("FRS"), administered by the Florida Department of Administration. Employees elect
participation in either the defined benefit plan ("Pension Plan"), a multiple-employer cost-
sharing defined benefit retirement plan, or the defined contribution plan ("Investment Plan")
under the FRS. As a general rule, membership in the FRS Is compulsory for all employees
working in a regularly established position for a! state agenicy, county government, district
school board, state uiniversity, community college, or a participating city or special district within
the State of Florida. The FRS provides retirement and disability benefits, annual cost-of-living
adjustments, and death benefits to plan members and beneficiaries. Benefits are established by
Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to
the law can be made only by an act of the Florida Legislature.
Benefits are computed on the basis of age, average final compensation, and service credit.
Regular class employees who retire at or after age 62 with 6 years of credited service or 30
years of service regardless of age are entitled to a retirement benefit payable monthly lyab for life
equal to 1.6% of their final average compensation for each I I
year, of credited service. Vested
ernployees with less than 30 years of service may retire before age 62 and receive reduced
retirement benefits. Special risk class employees (sworn law enforcement officers, firefighters,
and correctional officers) who retire at or after age 55 with 6 years of credited service, or with
25 years of service regardless of age, are entitled to a retirement benefit payable monthly for
life, equal to 3.0% of their final average compensation for each year of credited service. Senior
Management Service class employees who retire at or after age 62 with at least 6 years of
credited service or 30 years of service regardless of age are entitled to a retirement benefit
payable monthly for life, equal to 2.0% of their final average compensation for each year of
credited service. Elected Officers' class employees who retire at or after age 62 with at least six
years of credited service or 30 years of service regardless of age are entitled to a retirement
benefit payable monthly for life, equal to 3.0% (3,33% for judges and justices) of their final
16
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 30, 2009
Note 6 — Retirement system (continued)
average compensation for each year of credited service. A Post-employment health insurance
subsidy is also provided to eligible retired employees through the FRS in accordance with
Florida Statutes,
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"), This program allows eligible employees to defer receipt of monthly retirement benefit
payments while continUing employment with a FIRS employer for a period not to exceed'
60 months after electing to participate. Deferred monthly benefits are held in the FRS Trust
Fund and accrue interest.
For those employees who elect participation in the Investment Plan rather than the Pension
Plan, vesting OCCUrs at one year of service. These participants receive a contribution for self-
direction in an investment product with a third party administrator selected by the State Board of
Administration.
The State of Florida annually issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The latest available report
may be obtained by writing to the State of Florida Division of Retirement, Department of
Management Services, P. C. Box 9000, Tallahassee, FL 32315-9000, or accessing their
internet site at www.frs,state,fl,us,
Funding policy — The FRS is noncontributory for mernbers, Governmental employers are
required to make contributions to the FRS based on statewide contribution rates. The
contribution rates by job class at September 30, 2009 were as follows: regular 9.85% special
risk 20.92%; special risk administrative support 12.55%,; county elected officers 16.53%; senior
management 13,12%, and DROP participants I O 91%. During the fiscal year ended September
30, 2009, the Authority contributed to the plan an amount equal to 9,85% of covered payroll.
The Authority's contributions to the FIRS for the fiscal years ending September 30, 2007
through 2009 were $15,849, $16,2,68, and $16,,268 respectively, which were equal to the
required contributions for each fiscal year, The Authority has historically contributed amounts
equal to required contributions and, therefore, does not have a pension asset or liability as
determined in accordance with GASB Statement No. 27.
Note 7—Other POstemployment benefits (OPEB)
The Monroe County Board of County Commissioners (BOCC) administers a single-employer
defined benefit healthcare plan: (the "Plan"), In accordance with Section 112,0801 of the Florida
Statutes, the BOCC is required to provide retirees with the opportunity to Participate in this Plan
because Monroe County provides a medical plan to active County employees, The Plan
provides health care benefits including medical coverage, prescription drug benefits, dental
benefits and life insurance coverage to bothi active and eligible retired employees. The Plan
does not issue a publicly available financial report,
17
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
(A Component Unit of Monroe County, Florida)
Notes to Financial Statements
Year Ended September 30, 2009
Note 7— Other postemployment benefits (OPEB) (continued)
The BOCC may amend the plan design, with changes to the benefits, premiurns and/or levels
of participant contribution at any time, The BOCC approves the rates for the coming calendar
year for the retiree and County contributions at an open session prior to the annual enrollment
process.
Eligibility for post employment participation in the Plan is limited to full time employees of the
Board, the Constitutional Officers, the Land Authority, and retirees. Retirees hired after October
1, 2001 must contribute the premium determined by the BOCC for all participants prior to the
annual enrollment Process. Retirees hired before October 1, 2001, who retire from the County
with 10 years Of full-time service and are covered by the Florida Retirement System, must
contribute $50 from each Fionda Health Insurance Subsidy payment from the Florida
Retirement System, Other conditions apply to employees hired before October 1, 2001 who
have retired before the normal retirement date, have not reached age 60, and whose age and
years of service to the County do not equal 70,
In conjunction with the implementation of GASB Statement 45 during fiscal year 2008, the
BOCC engaged an actuarial firm to determine the County's actuarially determined annual
required contribution and unfunded obligation, which includes any obligation related to the
Authority. The Authority has no responsibility to the Plan other than, to make the periodic
payments determined by the BOCC. Further information about the Plan is available in the
County's Comprehensive Annual Financial Report which is published on the Clerk's websi�te at
www.clerk-of-the-court.com.
Note 8—Risk management
The Authority is exposed to various risks of loss related to tort; theft of, damage to, and
destruction of assets; errors and omissions: injuries to employee; and natural disasters, The
Authority participates in the coverage provided by the Board Of County Commissioners of
Monroe County Worker's Compensation, Group Insurance and Risk Management Fund internal
service funds. Under these programs, the Worker's Compensation Fund provides $11,000,000
coverage per claim for regular employees, Risk Management has a $5,000,000 excess
insurance I policy for general liability claims with a $1010,000 self-insured retention, and building
property damage is covered for the actual cost of the buildings with a deductible between
$100,000 and $250,000. Deductibles for windstorm and flood vary by location, Monroe County
purchases commercial insurance for claims in excess of coverage provided by the funds and for
all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the
past three years, The Authority makes payments to the Worker's Compensation, Group
Insurance and Risk Management Funds based on estimates of the aMOUnts, needed to pay
prior and current year claims.
Note 9—Commitments
The Authority had approximately $296,546 Of commitments to acquire various properties as of
September 30, 2009.
18
REQUIRED SUPPLEMENTARY INFORMATION N
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY
ScheWe of Revenue,,-, Expenditures and Changes in Fund Balance
Budget and ACtUal - General Fund (Budgetary Basis)
Year Ended Septernber 30, 2009
Variance
with Final
Budget
Budget
§rigina�� '-- Final— Actual Positive
Revenues j�egative�_
Intergovemniental $ 2,3901,000 2,3,90,000 2,748,750
Mi $ 358sceflaneous income ,750,
- - 994
_J
Investment income 100,000 �100,000 ,068 994
8 6 IL,0_8)
Total revenues 2,490,000 2,4901,0010 _ 2,721,676 2 31,676
Expenditures
Cuirrent
Personnel 236,000 236,000 215,182 20,818
Operating 121,500 121,5�0,0 78,048
Capital outlay 2,035,062 2,035,062 ?,206,980 43,452
Total expenditures 9,392,562 9,392,562 --_2_500210 3,892,352
Excess (deficiency)of revenues
over(under)expenditures (6,902,562) (6,902,562) 221,466 7,124,028
Fund balance, beginning of year 9,260,,480 9,260,480 2,260,480 -
Fund balance,end of year $ 2,357,918 $ 2,357,918 9,481,946 $ 7,124,02'8
Reconciliation of budgetary
to full accrual basis
Reconciling Itemi
Mortgage receivable 6,740,579
Compensation accrual
Fund balance, end of year(full accrual) 6,213,144
19
SUPPLEMENTARY INDEPENDENT
AUDITORS' REPORTS
� d � �
AM
INDEPENDENT AUDITORS' REPORT ON INTERNAL, CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN
AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
To the Governing Board
Monroe County Comprehensive Flan Land Authority
Monroe County„ Florida:
e have audited the financial statements of the governmental activities and the major fund of
Monroe County Comprehensive Flan Land Authority (the "Authority'), a component unit of
Monroe County, Florida„ as of and for the year ended September 30, 2999, which collectively
comprise the Authority's basic financial statements, and have issued our report thereon dated
January 19„ 2010 for the purpose of compliance with erection 21 .29(2), Fdoeida ,statutes, and
Chapter 10.550, Rules of the Auditor Genera!-Local Governmental Entity Audits. We conducted'our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Governrrrent Auditing
Standards, issued by the Comptroller General of the United States..
Internal Contrail over Financial Reporting
In planning and performing our audit, we considered the Authority's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of
expressing our opinion on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Authority's internal control over financial reporting.
Accordingly, we do not express an opinion on the effectiveness of the Authority's internal
control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent or detect misstatements on a timely basis, A significant deficiency is a control
deficiency or combination of control deficiencies, that adversely affects the.Authority's ability to
initiate, authorize„ record, process, or report financial data reliably in accordance with generally
accepted accounting principles such that there is more than a remote likelihood that a
misstaternent of the Authority's financial statements that is more than inconsequential will not
be prevented or detected by the Authority's internal control,
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstaternent of the financial statements
will not be prevented or detected by the Authority's internal control.
20
Our conisideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section, and would not necessarily identify all deficiencies
Ara internal control that might be significant deficiencies or material weaknesses, We did not
identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above,
Compliance and Other Matters
As Part of obtaining reasonable assurance about whether the Authority's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions
of laws, regulations, contracts and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts, However,
Providing an opinion on compliance with those Provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances
of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
This report is intended solely for the information of the Authority and management, and the
Auditor General and applicable state agencies, and is not intended to be and should not be
used by anyone other than these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
Orlando, Florida
January 19, 201'0
21
w
r
INDEPENDENT AUDITORS' MANAGEMENT LETTER
To the Governing Board
Monroe County Comprehensive Plan Land Authority
Monroe County, Florida.
We have audited' the financial statements of the governmental activities and the major fund of
the Monroe County Comprehensive Plan Land Authority (the "Authority")„ a component unit of
Monroe County, Florida" as of and for the year ended September Sg, 20091, which collectively
comprise the Authority's basic financial statements„ and have issued our report thereon dated
January 19, 2010.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America; and the standards applicable to financial audits contained in Government
Audif ng Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Internal Control over Financial Reporting and Compliance
and Other Matters Based on an Audit of Financial Statements Performed in Accordan
ce with
Government Auditing Standards, Disclosures in that report, dated January 19, 20,10 should be
considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with the provisions of Chapter 10,550,
Pules of the Auditor General-Local Government Entity Audits„ which governs the conduct of
local governmental entity audits performed in the State of Florida. This letter includes the
following information, which is not included in the aforementioned auditors' report.
The Rules of the Auditor General (Section 10.554(1)(i)1) require that we determine whether or
not corrective actions have been taken to address significant findings and recommendations
rnade in the preceding annual financial report. There were no recommendations made in the
preceding year's annual financial report.
The Rules of the Auditor General (Section 10. 4(1')(i)2) require our audit to include a review of
the provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In
connection with our audit of the financial statements of the Authority„ nothing carve to our
attention that could' cause us to believe that the Authority was in noncompliance with Section
18,415 regarding the investment of public funds.
The Rules of the Auditor General (Section 10.554(1)(i)8) require that we address in the
management letter any recommendations to improve financial management. In connection with
our audit" we did not have any such recommendations.
The Rules of the Auditor General (Section 10.554(1)(i)4) require that we address violations of
provisions of contracts and grant agreements, or abuse, that have an effect on the financial
statements that is less than material but more than inconsequential. In connection with our
audit„ we did not have any such findings.
The Rules of the Auditor General (Section 10.554(1)(i)5) provide that the auditor rnay, based on
professional judgment, report the following matters that have an inconsequential
nconseqUential effect on the
financial statements, considering both quantitative and qualitative factors* (1) violations of
provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) control
deficiencies that are not significant deficiencies. In connection with Our audit, we did not have
any such findings.
The Rules of the Auditor General (Section 10,554(1)(i)6) require that the name or official title
and legal authority for the primary government and each component unit of the reporting entity
be disclosed in this management letter, unless disclosed in the notes to the financial
statements. The Authority was established under Monroe County, Florida Ordinance 031-1986
pursuant to Florida Statute 380, There are no component units related to the Authority,
The Rules of the Auditor General (Section 10 554(1)(j)7.a) require that a statement be included
as to whether or not the local governmental entity has met one or more conditions described in
Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In
connection with our audit, we determined that the Authority did not meet any of the conditions
described in Section 218.503(1), Florida Statutes,
The Rules of the Auditor General (Section 10.554(1)(i)7,b) require that we determine whether
the annual financial report for the Authority for the fiscal year ended September 30, 2009, filed
with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida
Statutes, is in agreement with the annual financial audit report for the fiscal year ended
September 30, 2009. The Authority, as a blended component unit of Monroe County, Florida,
includes its financial information in the annual report filed on a consolidated basis by the
County. In connection with our audit, we determined that these two reports were in agreement,
The Rules of the Auditor General (Section 10.554(1)(i)7.c and 10-556(7)) require that we apply
financial condition assessment procedures. It is management's responsibility to monitor the
Authority's financial condition, and our financial condition assessment was based in part on
representations, made by management and the review of the financial information Provided by
same, The results of our financial condition assessment procedures disclosed no deteriorating
financial conditions.
Pursuant to Chapter 119, Florida Statutes, this management letter is a Public record and its
distribution is not limited. Auditing standards generally accepted in the United States of America
require us to indicate that this letter is intended solely for the information and use of
management and the Florida Auditor General, and is, not intended to be and should not be used
by anyone other than these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
Orlando, Florida
January 19, 201:0
23