Fiscal Year 2012 MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Financial Statements
Year Ended September 30, 2012
K0ONR0E COUNTY, FLORIDA
SHERIFF
Specia|PurposmRnmnoiel Statements, Required Supplementary
Information, Other Supplementary Information
and Independent Auditors' Reports
Year Ended September 3O' 2012
Table of Contents
9aqe
Independent Auditors' Report_._.._ _.._ ....... ----------------------------------------------------------------- ........ 2 3
SPECIAL-PURPOSE FINANCIAL STATEMENTS
Special-Purpose Balance Sheet Governmental Funds----------------------------------------------------------- 4
Special-Purpose Statement ofRevenues, Expenditures and Changes
|n Fund Balances ' Governmental Funds 5
Special-Purpose Statement of Fiduciary Assets and Liabilities'Agency Fundo________ S
Notes to Special-Purpose Financial Statements....................................................................... 7 - 15
REQUIRED SUPPLEMENTARY INFORMATION
Schedule ofRevenues, Expenditures and Changes in Fund
Balances- Budget and Actual - General Fund....................................................................... 16
Schedule ofRevenues, Expenditures and Changes in Fund
Balances - Budget and Actual— Major Special Revenue Funds-__.____.............................. 17-23
OTHER SUPPLEMENTARY INFORMATION
Special-Purpose Combining Statement of General, Trauma Star and Radio
Communications Funds by Service Area................. ............................................................. 24
Non-Major Special Revenue Funds Description___________._____________. 25
Special-Purpose Combining Balance Sheet— Non-Major Govennmonta| Funda-
Gpecia| RevenueFunds._________._.__________.________.______.___.28 -28
Special-Purpose Combining Statement of Revenues, Expenditures and Changes in
Fund Balances— Non-Major Governmental Funds—Special Revenue Funds....................... 2Q-31
Schedule ofRevenues, Expenditures and Changes in Fund
Be|anoes— BudgstandActua|— Nnn-W jorSpecia| RevenueFundo___..___._____.. 32 '37
AgencyFunds Description....................................................................................................... 38
Special-Purpose Combining Statement of Changes in Fiduciary Assets andLiobi|itiee -
AUAgenoyFunds._.______.___. ................................................................................ 39
SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS
Independent Auditors' Report on Internal Control over Financial
Reporting and on Compliance and Other Matters Based onen
Audit of Special-Purpose Financial Statements Performed
in Accordance with Government Auditing Standards..............................._________._4O 41
INDEPENDENT AUDITORS' REPORT
T0 the Honorable Robert P8[y80'
Sheriff Uf Monroe County, Florida
VVS have audited the accompanying Sp8d@|-pU[pOSe financial GtGt8nn8Dts Of each major fund
and the aggregate n3Dl@iDiDg fund iDk)[[D8tiDn of the K8ODnOH {}OUDty' Florida Sheriff (the
"Sheriff") as of and for the year ended September 30. 2012, which collectively comprise the
Sheriff's special-purpose financial statements as listed in the table of contents. These special-
purpose financial statements are the F8SpOOSibi|iiy of the Sheriff's Dl8D8g8DleDt. Our
responsibility is to express opinions on these special-purpose financial statements based on our
audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the St8OdGndS applicable to financial audits contained in G0vHOn070O/
Auditing Sb3Vde/dS issued by the Comptroller General of the United States. Those standards
require that we p|8D and perform the audit to obtain [e85OO@Ne gS8Ur@Dce about whether the
special-purpose financial St8teDl8DtS are h'98 of material misstatement. An audit includes
eXaUliOiOg. OO 8 test basis, evidence supporting the amounts and diSC|OSUFeS in the special-
purpose financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by Dl8D@g8DleOt' as well as eV8|U8tiDg the OVe[8>| special-
purpose financial statement presentation. We believe that our audit provides a reasonable basis
for our opinions.
AS discussed in Note 1' the accompanying special-purpose financial statements were prepared
for the purpose Of c0Dlp|yiOA with G8CtiOO 218.39/2\. Florida Sb9tUb98` and Chapter 10.550.
Rules of the AUO0Or General-Local GOVe[V/DeVb9/ Entity Audits, and are not intended to be G
complete presentation of the financial position and changes in fiD8OCi8| position of the Sheriff.
Additionally, the special-purpose fiDGDCig| statements present only the Sheriff and are not
intended to present fairly the fiD8OCi8| position and changes in fiO8DCi8| position Of MODnJe
COUOty, Florida taken GSawhole.
In our opinion, the special-purpose financial statements referred to GbOV8 present faidy, in all
[DGtg[ia| [eSpeC[S. the respective fiD@Od8| pOGiUVO of each major fund and the aggregate
remaining fund information 0fthe Sheriff @SOf September 3O. 2O12' and the respective changes
in financial position thereof for the year then ended, in conformity with 8CcOUOtiDg principles
geOeFg||V accepted in the United States of America.
2
In 8CC0FdGnce with Government Auditing we have also issued OUrr8pOrt dated
December 17, 2012 OO our CODSide[8tiOD of the Sheriff's internal COntn}| over financial reporting
and on our tests of its CUDlp|ionQ8 with certain pn}viSiODS Of |8VVS' [egU|81iOD5. CODt[3c[S. grant
agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing and not
to provide an opinion On the internal control over hO8DCio| reporting or on Cornp|igDCe. That
report is an integral part Of an audit performed in 8CcO[d8Oc8 with GOV8[DD1en/ Auditing
Standards and should be considered iD assessing the results Of our audit.
ACCUUDtiOg principles generally accepted in the United States of America require that the
Required Supplementary |DfO[Ol8UOO as listed in the table of cODt8DtS be presented to
supplement the special-purpose financial St8[eDleOtS. Such iDfOFDO8tioD' although not part of
the SpeCi@|-pU[pOS8 financial St8t8DleDtS' is required by the GOvB[DOleDt3| Accounting
Standards BO8[d. who cODSid8[S it to be an essential part of financial reporting for placing the
SpeCi8/-pU[pOS8 financial St8tHOOeDtS in an appropriate operational, eCOnV[nic' or historical
context. VVehave applied certain limited procedures tO the required supplementary information
in accordance with auditing standards generally accepted in the United 8[8[8S of America,
which consisted of inquiries of management about the methods of preparing the information and
Conlp8[iDg the iOf0[Dl@bOD for consistency with management's FeSpOOS8S to our inquiries, the
special-purpose fiD@DCi@| St@teDleDtS' and other knowledge we obtained during our audit of the
special-purpose financial statements. We do not express an opinion or provide any @ssUFGOCe
on the iOfO[08tiOO because the limited procedures do not provide us with sufficient evidence tV
express aD opinion O[ provide any assurance.
Our audit was conducted for the pU[pOS8 of forming OpiDiODS OD the special-purpose financial
statements Of the Sheriff taken 8SG whole. The accompanying other supplementary information
GG listed in the table of contents is presented for pU[p0SeS of additional analysis and is not a
required part of the special-purpose fiO8OCi8/ St8te[D8OtS. Such iDfO[DlgdoO is the responsibility
of management and was derived from and n3|@teS directly to the underlying @CCOUDUDg and
other records used to prepare the special-purpose financial statements. The iDfO[O08UOD has
been subjected to the auditing procedures applied in the audit of the special-purpose financial
StGt8DleDtS and certain additional p[DCedUneS, iDdVdiDQ comparing and FeCODCi|iDg such
iDfU[OlGUOO directly tOthe underlying accounting and other records used to prepare the special-
purpose fiO@Dd8| statements or to the special-purpose financial statements thenlSe|ve8, and
other additional procedures in accordance with 8CCOUOtiDA St8Dd8[dS generally accepted in the
United States of America. In our opinion, the information is fairly stated in all Ol@t8[i@| FBSp8CtS in
relation tOthe special-purpose financial statements as avvho|e.
This report is intended solely for the iDfV[0@doO and Use of the Sheriff's 0@D8Q808Ot and the
Florida Auditor General, and i8 not intended tobe and should not be used by anyone other than
these specified parties.
� ` , \ , v_^�" ~
Orlando, Florida
December 17, 2012
3
SPECIAL-PURPOSE
FINANCIAL STATEMENTS
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MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Statement of Fiduciary Assets and Liabilities
Agency Funds
September 30, 2012
Civil Total
Process Bonds Inmate Agency
Assets
Cash and cash equivalents $ 10,120 $ 1,420,880 $ 31,684 $ 1,462,684
Due from others - - 6,842 6,842
Total assets $ 10,120 $ 1,420,880 $ 38,526 $ 1,469,526
Liabilities
Accounts payable $ 116 $ - $ 13,075 $ 13,191
Due to Board of County Commissioners 5,119 - - 5,119
Due to other funds 37 - 11,292 11,329
Due to individuals 4,848 1,420,880 14,159 1,439,887
Total liabilities $ 10,120 $ 1,420,880 $ 38,526 $ 1,469,526
The notes to the special-purpose financial statements 6
are an integral part of this statement.
K0ONROE COUNTY, FLORIDA
SHERIFF
Notes t0Special-Purpose Financial Statements
Year Ended September 30' 2012
Note 1 - Summary of significant accounting policies
Reporting entity - The &10Dn}e County, Florida Sheriff (the "Sheriff") is o oep3[8t9|y elected
county official established pursuant to the CODSdtUdon of the State Of Florida. The Sheriff's
special-purpose fiO8OCi@| St@tB[DeOtS do not purport to reflect the fiD8DCi8| position or the [8SU|tS
Of Op8F8tiOOS of K8VOrO8 County, Florida (the "County") taken GS a vvhO|8.
Entity St@tUS for fiD8OCi@| reporting pU[pOSeS is Q0v8[DHd by Statement NO. 14, as amended by
8t8t8DleDt 39' of the GOv8FDFO8nt@| Accounting Standards Board (GA8B). Although the Sheriff's
Office is Ope[gtiOD8|{y GUtOnODlOUS from the County, it does not hold sufficient corporate pOvv8[G
Of its 0vvn to be considered e legally separate entity for financial reporting purposes. Therefore,
the Sheriff is reported GS @ part of the primary government Of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation - The
Sheriffs Sp8Ci@|-pU[pVSe fiD3DCi@| St3t8DleDtS are prepared in 8CCVPd8OCe with Chapter 10.550'
F7VA98 Of the Auditor GeO8(B/ (the "Rules"), which requires the Sheriff to only present fund
financial statements. In C0nfV[Oli[y with the F(U|8S' the Sheriff has not presented the
Q0Ve[ODl8Ot+wide fiD8DCi@| statements, related diSC|OSU[8S Or 08D@geDleDt'S diSCUSSi0O and
analysis, which are required to present 8 complete presentation of its fiO@Dd@| position and
changes in financial position.
The General Fund and Special Revenue Funds are g0Ve[DDleDt@l funds that use the current
financial PeSOV[ceS DleGSU[eDleDt focus and the modified accrual basis Of 8CCOUDtiDg. Revenues
are recognized when measurable and available. Fl8V8DUeS are considered to be @V8i|8b|e when
they are CO||eCtih|e within the current period or soon enough thereafter to pay |i@bi|iU8S Of the
current period. For this pU[pOSe' the government considers [eVeOU8S to be available if they are
collected within 80 days of the end of the current fiSC@| period. Expenditures g8D8[8||y are
recorded when @ liability is iOCU[[ed' as under GCC[uG| GcCOUDUDg. HOVVeVe[. debt service
expenditures as well as expenditures nB|8t8d to compensated 8bS8DC8S. and claims and
judgments, are recorded only when payment is due.
The Sheriff reports the General Fund and Special Revenue Funds as governmental funds and
Agency Funds as 3 fiduciary fund type. The General Fund is used to 8CCOUOt for all [ev9nU8S
and enpeDd)tUF8S applicable to the ge08[8| operations of the Sheriff. Special Revenue Funds
@cCDUOt for the proceeds and uses Of Specific [eV8DUe SOu[C8G that are legally restricted or
CDDlDlittSd to expenditures for a specific pV[pOSR. Agency Funds are used to aCCOUDt for assets
held by the Sheriff as 8Q8Dt. Agency funds are custodial in O8tU[8 and d0 not iDvO|VC
Dle@8U[eRleOt of F8SUkS of 0pe[aUUOS.
The Sheriff reports the General Fund and the f0||OVVinO SeV8D Special Revenue Funds as major
funds: T[8UDlG GtG[, Radio Communications, H|DTA Grants, G[8DtS, Federal Forfeiture, Shared
Asset Forfeiture and E-911. The T[@uDl3 Star fund accounts for the FBV8OU8S and expenditures
related to the fVDCtiDD of @i[ and 8OlbU|@DC8 transports. The Radio C0nOrnUDic8tiODS fund
@CCOUDtS for the [eVeOU8S and expenditures related to radio CODlDOUDicGdOD functions county-
wide to include the majority of fed8[G|. state and |OCg1 entities. The H|DT7\ G[@DtS Fund
accounts for the [8VeOU8G and expenditures related to the {]NC)CP Q[8OtS. The G[8OtS Fund
8CcOUD[S for receipts and disbursements related to other various |Oca|' state and federal 0[8OtS.
The Federal Forfeiture Fund GCCDUDtS for [eV8nUeG from the U.S. Departments Of Justice and
T[88SU[y. Expenditures are made in aCC0nd@Dce with the guidelines issued by these Gg8DCi8S.
The Shared Asset Forfeiture Fund aCCUDlU|8teS stipulated t[8OSf8[S from the Federal Forfeiture
Fund and its iOV8StOneD[ iOcOrn8 is used to fund 8VV8rdS to non-profit OFg@Diz8tiOOG, as
7
88(]NROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended G9oteOlb8[ 30. 2012
Note 1 - Summary of significant accounting policies (continued)
determined by an advisory board. The E-911 Fund 8CCOUDtS for fees levied OD each telephone
8CCeSS line in MOOn}8 County for the enhancement of the 911 emergency telephone systems.
Transfers — The Sheriff t[8DSfe[S funds to administer certain Special Revenue Fund pn]gr8DlS.
In addition, the extent to which General Fund T[8UDl8 8iGr' F{8diV CODlOOUDiCGdOnS and the
State Forfeiture Fund revenues exceed expenditures is reflected as transfers out and as
liabilities to the Board Of{|UUOty COnnnniaoiOOerS.
Fund balance presentation — Fund balances of the governmental funds are classified as
restricted or committed. This C|8SSifiC@ti0n iOC|UdeS 8nnOUntS that can be spent only for specific
purposes because of constitutional pFOviSiODS or enabling |egis|8bOD or beCGUSB of CoDS[r8iOtS
that are externally imposed by creditors, grantors, COOt[ibUt0[S Or the |GvvS or [egU|@bODS of
other governments.
Budgetary requirements - Expenditures are controlled by appropriations in accordance with
the budget requirements set forth in the Florida Statutes. Budgets are administered for all funds
and are prepared UD @ basis consistent with gCCOUDtiDg principles generally accepted in the
United States OfAmerica.
Cash and cash equivalents - Highly liquid investments with maturities of SO days or |eGG when
purchased are considered C@Sh equivalents. Included are iDVeStOl8DtS in the State Board Of
/\dOliDist[8tiOO Local SU[p|US Funds |Dv8stOleO1 PVO| Trust Fund ("8BA''). which cOO5iS[S Of the
Florida PRIME investment pool and the Fund B SU[p|UG Funds Trust Fund iDV8StDleO[ pool
("Fund B"\. Florida PRIME is 8 287-like fund stated at share price, which is SUbStaD[ig|}y the
SGDle as fair value. Fund B is accounted for as 8 fluctuating Net Asset Value "NAV" pool.
Receivables — All receivables are 8hOvvD net Of an 8||0VV2Oce for UDCO||8Ctjb|eS. Historical
CO|!eCbOD experience is used to estimate the accounts receivable @||OVVGDce. The complete
balance in the |OOO@te Fund is deemed UDcO||eCtib|8 in the @0VuDt of $203'505 at September
30, 2012.
Capital assets - Capital assets are recorded as expenditures in the General Fund or the
Special Revenue Funds at the time of pUnCh8Se and are capitalized at historical COSt in the
government-wide fiOGDda| statements of the County. Gifts or contributions and Seized property
are recorded first in the Sheriff's special-purpose financial statements as well as in the
government-wide fiD8DCiG| statements at fair market V8|U8 at the time received. In addition, the
Board Of County CODlDli6SiODe[S provides at OO C0St the office Sp@C8 and certain other
expenditure UBOlS Used in the Sheriffs 0pe[@UODs.
It is the policy of the Sheriff to capitalize all assets costing more than $1.000 with an 8SUnO8ted
useful life of two or more y88[S. The COSt Of Dn[Dl@| Dl8iOteOGDce and repairs that d0 not add to
the v3|U8 of the @SSe[ or Dl8t8[i@||y 9Xt8Od asset lives are OOL capitalized.
Capital 8SS8tS are depreciated using the straight-line method over the following estimated USefU|
lives:
Years
Buildings and iDfF8St[UCtUR* 10-50
Machinery and equipment 5-10
8
K0C]NROECOUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Gt8teOl8DtS
Year Ended September 5O. 2O12
Note 1 - SumnmnorV of significant accounting policies (continued)
Compensated absences - The Sheriff permits ennp|Oy88s to 8CCUDlu|8t8 88Ol8d but unused
v8COti0D and SiCh pay benefits. The Sheriff is not |8g8||y required to and does not @cCuDlU|8te
expendable @V@i|8b|e financial FeS0UrCeS to liquidate this obligation. The obligation is accrued in
the government-wide fiDGDCiG| statements of the County.
Use of estimates - The pnBp8[@ti0D Of ap8Ci8|-pU[pOSe fiD8DCi8| St8t8DlHOiS requires
management to make use Of estimates that affect reported @nnoVDtS. Actual results C0U|d differ
from estimates.
Note 2 - Deposits and investments
Cash and cash equivalents 8t September 30, 2O12 consist Of the following:
Type Credit Q |i Rating Fair Value
Demand and time deposits N/A $ 17.843.192
SBA Un[gted 154496
The Sheriff places its CG8h and C8Sh equivalents OD deposit with fiO@Dd@| iOStitUU0DS in the
United States. The Federal Deposit |DSU[GOCe Corporation (FDIC) cVv8[S $250.000 for
SUbStGOtiGUy all depository @CcVVD[5. The Sheriff from time to time may have @DlVUDtS OD
deposit in excess of the insured |i[Di[S and the FeFD8iDiDg ba|gDQeS are iOSU[8d 100% by the
State Of Florida CVUate[g| pOO|. 8 multiple fiD8DCi8| iDStiLUUOD p00| with the ability to assess its
members for collateral shortfalls if member institution fails.
'Florida Statutes and the Sheriff's investment policy authorize iDveStO08DtS in certificates Of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust
Fund administered by the Florida State Board Of Ad0iOiSt[@ti0D, money market funds, direct
obligations of the U.S. Treasury and federal agencies and instrumentalities.
AS Of September 3O' 2012. the Sheriff had $154,480 invested in the SBA' which was less than
1% of the Sheriff's total cash and cash eqUiV8|8DtS. Of the $154.496 invested in the SBA. the
Sheriff had $2.78OV[2% invested iO Fund B and $151.7O0Or9O96 invested iO Florida PRIME.
Florida PRIME is rated by S[GDdanj and PVO[S. The current rating iSAAAOU. Fund B is not rated
by any nationally recognized S[8tiStiC@| rating agency.
9
K4ONROE COUNTY, FLORIDA
SHERIFF
Notes t0 Special-Purpose Financial Statements
Year Ended September 5O. 2012
Note 2 - Deposits and investments /cmntinued\
The weighted average days to maturity 8WAM> of the Florida PRIME at 88p[8Dlb8F 30' 2012 is
39 days. Next interest [8t8 reset days for floating [8L8 S8Cu[ideS are used in the Ca|CU|GtioD of
the VVAM. The weighted average life (based on expected future cash OOvvS) Of Fund B at
September 30. 2012 is eSUDl8t8d at 4.08 years. H0vVeV8[. beC8US8 Fund B nOOsiEtS Of
restructured or defaulted SeCU[iti8S' there is 8 CODSid8[@b|e uncertainty regarding the weighted
average life.
The 8DlOUOt of $1'558'285 represents [HSt[iCtHd cash in the 911 VVi[8|8SS Fund. This @0OUOt Of
C8Sh is in @ separate account according to Statute. The County DlUSt use the funds only for
capital expenditures directly attributable to establishing and provisioning E811 Services. which
may include next generation deployment.
Note - Cepite| assets
A SU[DDl@ry Of changes in the Sheriff's capital gGse[S, presented in the government-wide
financial st8t8Ol8DtS of the {}OUOiy' is GS fO||OvvS:
Balance Balance
10/01/2011 Additions Deductions 09/38/2012
Buildings and improvements $ 2.761'032 $ 4'725 $ 23.748 $ 2.742'011
Equipment 36,109,540 1,431,814 2,795,921 34745433
ACCUOlU|8ted depreciation
Note 4 - Long-term debt
The kJ||VvViDg is 8 SUDlDl@[y Of changes in the Sheriff's |ODg-te[Dl debt for the year ended
September 30, 2012, presented in the government-wide financial statements of the County:
Compensated
Absences
Long-term debt, beginning 0fyear $ 4.181,412
Additions 354.077
Reductions
Long-term debt, end Ofyear
10
K8CJNROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose FiD8DCi@| Statements
Year Ended September 3O. 2O12
Note 5 — Fund Balances
In the governmental fund fiO@DCiG| statements, fund balance is CODlp0S8d of two classifications
designed to disclose the hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classify fund balances 8Sfollows:
Restricted Fund Balance-This C|@SSifiC@tioO iDC|UdeS revenue sources that are [8St[i[t8d to
specific purposes externally imposed by creditors o[ imposed bylaw.
E-811 Fund is [HSt[iCt8d based upon the E-811 costs g||0vvab|8 by State Statute [F.S.
365]
Shared Asset Forfeiture Fund is restricted UpOO C)ndiO@DCe 030-2000vvhiCh specifies
use must b8 for law enforcement C[iDle prevention, drug and 8|COhO| 8hUSS prevention
and treatment, mental and physical health of OliOU[S and 8dU|tS' and cU|tU[8|. @rti8tiC,
edUC8d0D@|' reCFe8bOD@| and sports programs for Monroe County youth.
Federal Forfeiture Fund is restricted for |8VV enforcement purposes based upon the
Federal Justice and TFe8SUFy Guide to Equitable Sharing which outlines the specific
uses 0f these funds.
State Forfeiture Funds are restricted based upon State StatVte [F.S. 932.7055]
Teen Court iSrestricted by State Sta[Ut8 [F.S. 938.19]
Grant Funds are restricted by the [U|eS and guidelines Of the |VcG|. state or federal
GgeOCi8S awarding the g[@DtS (except for H|DTA grants)
|n[eFAgeOCyCoDlDlVDiC8bOOS Fund is restricted by State Statute [31#.21/8\]
H|[}TA Fund is federal OlOOieS restricted by the [U|8S and guidelines of the Office Of
National Drug Control Policy.
Law Enforcement Trust Fund is restricted by State Statute [F.S. 932.7055]
Commissary Fund is restricted for the purposes outlined by State Statute [F.S.
951.23(9)l
Committed Fund Balance-Portion of fund b8>gDc8 that can only be used for Specific purpose
imposed by the Sheriff (highest |8Ve| of deCiSiOD-OO@hiOg authority). Any changes or PeDloVa| Of
specific purposes requires action bythe Sheriff.
Contract AdDliDiSt[8bOD Fund is committed for the administration of contracts between
the Sheriff and third parties.
11
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2012
Note 6 - Retirement plan
Plan description — Substantially all full-time Sheriff employees participate in the Florida
Retirement System ("FRS"), administered by the Florida Department of Management Services.
Employees elect to participate in the defined benefit plan ("Pension Plan"), a multiple-employer;
cost sharing public employee defined benefit retirement plan, or the defined contribution plan
("Investment Plan") under the FRS. FRS provides retirement benefit, disability benefits, annual
cost-of-living adjustments, and death benefits to Pension Plan members and beneficiaries of
various governmental units within the State of Florida. Benefits are established by Chapter 121,
Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be
made only by Act of the Florida legislature.
For employees hired before July 1, 2011 and enrolled in the Pension Plan, the FRS provides for
vesting of benefits after 6 years of credited service. Normal Pension Plan retirement benefits are
available to employees who retire at or after age 62 with 6 or more years of service or after 30
years if under age 62. Benefits are also based on the 5 highest state fiscal years of
compensation earned during covered employment. For employees hired July 1, 2011 and
thereafter enrolled in the Pension Plan, the FRS provides for vesting of benefits after 8 years of
credited service. Normal retirement benefits are available to employees who retire at or after
age 65 with 8 or more years of service or after 33 years if under age 65. Benefits are also based
on the 8 highest state fiscal years of compensation earned during covered employment.
Pension Plan retirement benefits for all employees are based on age, average compensation
and years-of-service credit. Early retirement is available after 6 years of service with a 5%
reduction in benefits for each year prior to the normal retirement age.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
payments while continuing employment with a FRS employer for a period not to exceed 60
months after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund
and accrue interest.
For employees electing to participate in the Investment Plan rather than the Pension Plan,
vesting occurs at one year of service. These participants receive a contribution of self-direction
in an investment product with a third party administrator selected by the State Board of
Administration. Investment accounts may be withdrawn by the employee 90 days after
termination or retirement.
The Florida Division of Retirement issues a publicly available financial report that includes
financial statements and required supplementary information for the FRS. The report may be
obtained by writing to the State of Florida Division of Retirement, Department of Management
Services, PO Box 9000, Tallahassee, FL 32315-9000, or from the website www.frs.state.fl.us.
Funding policy - The FRS was noncontributory for Pension Plan and Investment Plan
members until June 30, 2011. As of July 1, 2011 all members, with the exception of Deferred
Retirement Option Program (DROP) members and re-employed retirees, contribute 3% of their
eligible wages. Participating employer contributions are based upon state-wide rates
established by the State of Florida on an annual basis effective each July 1. The rates applied to
12
K0CJKJROE COUNTY, FLORIDA
SHERIFF
Notes to Gp8ni8|-PUq}Ooe FiO8DCi@| Gt8tR[n8ntS
Year Ended September 3O. 2U12
Note G - Retirement plan /con1inued\
employee S8|8[ieS through June 30' 2012 were as follows: regular employees, 4.91%' special
risk eOlp|Oy8eS' 14.10Y6, special FiSh administrative support' 6.04%; elected OffiCi8|S. 11.14%.
senior nn8n8geOleOt 6.27Y6' and [}RC}P participants 4.42%. Effective July 1, 2012 the
contribution [8t8S by job c|8SS were as follows: regular employees, 5.18%' special risk
eOlp|Uy88S' 14.0%, special risk administrative support, 5.9196; elected OffiCi8|S' 10.23%. aeDiO[
Dl8D@0eOleDt 8.3896, and DROP participants 5.44%. The Sheriff contributed to the p|8D an
amount 8qU8| to 7.52% of covered payroll during the fiscal year ended September 50' 2012.
The Sheriff's CODt[ibUtiODS made during the years ended September 3O' 2012. 2011 and 2010
were $4.030'391, $5'070,270 and $4.877'844 respectively, equal tOthe required cVDt[ibuU0OS
for each year.
K8OO[Oe County Sheriff's office offers 457 Deferred CO[DpeDS8tiOD Programs to all 8nOp|OyeeS of
the agency. Employees may participate in the plan through payroll deductions and the p|@D is
funded by Hartford Life Insurance Company and A|GV@|ic group variable annuity CODt[@Ct.
COOt[ihUtiOOS are invested at the 8nnp|Oy8e'S direction through the UpUOOS @V8i|8b|e under the
p[Og[@0. Employees are fully vested at time Ofenrollment. The Monroe County Sheriff's Office
has no liability beyond the payment of bi-weekly payroll contributions.
MoD[V9 County Sheriff's office also offers @ profit-sharing pension p|GD hD0vvD gS the 4O1(8)
DisCFeUOD@[y Contribution Pension Plan. Only full-time employees Of the Sheriff's office
classified as Te)ecVOlDlUDic8tiODS Officer, Te|eC0UlnoVDicatiODS Supervisor, or
Telecommunications [>iFeCtO[ are covered under the pension p[OAr8Dl established. EffeCUV8
July 20. 2009. new hired employees will be exempt from the Plan. Those d@Ss of employees
are eligible to participate in the p[OQ[@Dl on the first day Of the 12-consecutive O0ODth period
commencing VD October 1.
The p|8D @||Vvvs the agency to contribute ongoing Dnn'e|e{tiV8 COOt[ibUtiODS to each eligible
employee's account. The routine amount contributed to each employees account is the variance
between FR8'S special risk retirement [ate and the rate given to the FRS class-group that the
Dispatcher's fall into.
The Sheriff contributed $44.023 for the year ended September 30. 2012 and there were OV
employee contributions.
Note 7 — Other postmmmp|myrnentbenefits ([)PEB)
The yNOD[Oe County Board Of County Commissioners (0[)CC) administers @ single-employer
defined benefits healthcare plan (the "Plan"). Florida Statutes 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the P|@O if the
County provides health insurance to its active employees and their eligible dependents. The
Plan provides medical coverage and prescription drug benefits to both active and eligible retired
employees. The P|8D does not issue 8 publicly available fiD8DCi8| report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of
participant COOtFibU[ioO at any time. In an 0p8D SeGSi0D, OD at least an GDnu3| basis and prior to
the 8DDU8| eD[O||n0eDt p[UC8SS. the B{]CC 8pp[OVeS the rates for the CO[DiDg calendar year for
the retiree and County contributions.
13
K0ONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial 8t8feOl8DtG
Year Ended September 3O' 2012
Note 7 —Other poobarnp|mynment benefits (OPEB) /oondnmed}
Eligibility for pOS[ 8Dlp|OyDlent participation in the Plan is limited to full time employees of the
County, and the {|ODStitUhOn@| (]ffiC8[S. Employees who retire as an active participant in the
Plan and were hired OD U[ after October 1' 2001 may continue to participate in the Plan by
paying the monthly pPerniVrn established annually bythe B{]CC. Employees who retire as an
3{tiV8 participant in the plan, were hired beh}[H October 1' 2001' have at least ten years Of full
time service with the {|OUDty. and meet the retirement criteria of the Florida RedF8[D9Ot System
/FR8\ may continue to participate in the P|8D at 8 COSt equal to the FIRS Health Insurance
Subsidy for ten years Of service (currently $5 per DlOD[h for each year Of service credit at
retirement 0[ $50 per month). Retirees who have met the requirements for early n3hnSDleOt,
have not achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must
pay the S[8Dd@n] monthly pFeDliW[D VO[i| the age C[iLe[i@ or the [U|e of 70 is met. At that time, the
retiree's C0St Of participation will be 8qU8| to the FIRS Health |nSV[8DCe Subsidy. Surviving
SpOUSeS and dependents of participating retirees may continue in the p|@D if eligibility CFi[8[i8
specific tD those classes are met.
The BC}CC engages 8n actuarial firm on bi8OOUG| basis tO determine the {}0UOty'Sactuarially
determined aDDU8| required C0Ot[ibUb0n and unfunded obligation. The Sheriff has DO
responsibility to the P|8O other than to make the periodic payments determined by the B()CC.
Further information about the Plan is available in the County's Comprehensive Annual Financial
Report which is published on the C|e[k'SVVHbSit8 8tVVVVVV.c|e[h-0f-fh8-cOUrt.CODl.
Note 8 - Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction
Of assets; e[[O[S and omissions; injuries to employees; and D8tUF@| disasters. The Sheriff
participates iD the coverage provided bythe Board of County Commissioners Of Monroe County
Workers' Compensation, Group Insurance, and Risk Management Internal Service Funds.
Under these p[Og[@DlS' the Workers' CVnlp8DS@ti0D Fund has self-insured C0ve[gg8 Up to the
first $500,000 per c|@iDl for re0U|@[ employees. VVOrk9[S' CVDlpeDSaU0D C|8iDlG in excess of the
Se|f-iDSUF8d coverage of $500.000 are covered by an excess iDSUr8DC8 policy. Risk
M@O@Q8O0eDt has @ $5.000'000 excess iDSU[8Dce policy for QeOe[@| liability C|8iDlS with @
$200,000 self-insured [g[8Dti0D. and building property damage is covered for the @{tU@| V@|U8 Of
the building with @ $50'000 deductible. Deductibles for windstorm and flood vary by location.
W1OOnOe County pU[ChGS8G coO8DlH[Ci8| insurance for claims in 8XCeSS of coverage provided by
the funds and for all other risks of loss. Settled daiDl8 have not exceeded this CO[ODle[Cia|
COVe[Gge in any Of the past three years. The Sheriff OOgk8S p@yDl8DtS to the VVUrk8nS'
Compensation, Group |OGU[aDCe and Risk Management Funds based OO estimates of the
amounts needed tO pay prior and current year claims.
Note 9 - Litigation
The Sheriff is 8 party to various |@VVSUitS and C|@iDls. which it is vigOn}US|y defending. Such
matters arise out of the no[OO8/ COU[SH Of its Ope[8bOD' all of which are covered by iDSUr8OCe
pO|iCi8S or by the Sheriff's participation in the Florida Sheriff's Se|f-|DSU[8DC8 Fund. While the
[8SU|tS of litigation C@DOot be predicted with certainty, Dl8D@gen08D[ believes the final VVtCODle of
such litigation will not have a Dl8t8[i@| @dV8[S8 effect on the Sheriff's fiO@DCi8| position.
14
K8ONROE COUNTY FLORIDA
SHERIFF
Notes to Special-Purpose Financial 8t8tern8DtS
Year Ended September 50' 2012
Note 10 - Lease commitments
{}o8[abng /e83eS - The Sheriff |e8SeS office Sp8Ce, equipment and vehicles under operating
lease agreements. These lease agreements include options to extend the |e8SeS for additional
[e[Dl8 as well GS o8OCe||@tiUD provisions. Total lease p8yDlHDtS made during the fiscal year
ended September 30. 2012 were $5,033'223.
The fO||OVViOg is @ SCh8dU|e by years of OOiDiDlUno future roDt8|S UDd8[ Op8[@UDg |eGSe8 as Of
September 30, 2012:
Year Ending
September 30
2013 $ 5.786,598
2014 5'141'108
2015 1'876'808
2016-2017 890944
Total
For those |88SeS that are increased 2DnUa||y by the COOSUOne[ Price Index (CPI) and the lease
8Q[8S[DeOt does not state 8 DliDiDlVDl or Ol8XiDlUOl rate for the [8[D8indeF of the lease te[Ol. the
S80e kOOVVD lease expense is used for the remainder of the lease term in the fUtUnB [eDt@|
schedule above.
Note 11 — Deferred revenues
At September 30' 2012 the 8gBDCy has deferred revenue in the Grant Fund that [8p[eGeOtS
DlVOieS UDCO||Scted within the 60 day cV||8CtiOD period due to T[OpiC8| 8tO[FO |S8@c. A[D0VDt
deferred as of September 30' 2012 is $6'410.
Note 12—Stewardship, Compliance and Accountability
Excess of Expenditures over Appropriations
QU[iDg fiscal year September 30' 2012. expenses in the TF8UOl8 Star fund exceeded
@ppPDp[i8dVDs by $81`374. This was attributed to an unkOVvvD liability to the Sheriff's Office that
at the time was understood to have been COVe[8d under an existing CUD[[8[t. The Sheriff's
Office anticipates receiving dOBe to $90'000 in insurance p[UCe8dS to cover this loss.
Note 13 — Grants
The Sheriff is the recipient of QFgDts that are subject to special COOop|i8DCe requirements and
audits by the grantor agencies that may result in diS8|1OVV8d 8xp8DS8 amounts. These 8DlDUOts
constitute G contingent liability of the Sheriff. The Sheriff does not believe any contingent
liabilities to be material to the financial statements.
Note 14— Subsequent Events
K88D8geDleDt has evaluated subsequent eVHOtS through December 17. 2012' in COODeCti0D with
the p[8pG[GtiVO Of these financial 8t@teDl8OtG' which is the date the financial statements were
8V8i|8b|8 to be issued.
15
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-General Fund
Year Ended September 30,2012
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 41,359,061 $ 41,184,061 $ 41,184,061 $
Investment income - - 63,243 63,243
Miscellaneous - 15,331 246,035 230,704
Total revenues 41,359,061 41,199,392 41,493,339 293,947
Expenditures:
Current:
Personnel services 30,773,289 30,123,289 28,879,508 1,243,781
Operating expenses 9,686,685 10,166,994 9,930,630 236,364
Capital outlay 899,087 909,109 632,433 276,676
Total expenditures 41,359,061 41,199,392 39,442,571 1,756,821
Excess of revenues over
expenditures - - 2,050,768 2,050,768
Other financing uses:
Insurance proceeds - 18,910 18,910
Transfer(to)/from Board of County Commissioners - (1,715,028) (1,715,028)
Transfer(to)/from other governments - - (265,940) (265,940)
Transfer(to)/from others - -
Transfers(to)/from other funds - - (88,710) (88,710)
Total other financing uses - - (2,050,768) (2,050,768)
Excess of revenues over expenditures
and other financing uses - -
Fund balances,beginning of year - -
Fund balances,end of year $ - $ - $ $
16
MVNROE COUNTY,FLORIDA
SHERIFF
Schedule nf Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-TRAUMA STAR
Year Ended September 5O.2O12
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental-BOCC
Total revenues 1,265,752 1,440,752 1,440,752 -
Expenditures:
Current:
Personnel services 481.982 481.982 484.752 7.230
Operating expense 783.770 823.770 1.827.874 (104.104)
Capital outlay ' 25,000 1
Total expenditures 1,265,752 1,440,752 1,532,126
Excess of revenues over
expenditures
Other financing sources:
Transfer(tn)/frnm Board of County Commissioners '
Total other financing sources - - 91374 91374
Excess of revenues over expenditures and other
financing sources - - '
Fund balances,beginning ofyear - -
Fund balances,end ofyear
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-RADIO COMMUNICATIONS
Year Ended September 3O. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
|nvyrguvommonta|-BOCC
Total revenues 553529 353529 353530
Expenditures:
Current:
Personnel services 242,423 182.428 118.451 72.977
Operating expense 111.100 141.101 128.375 14,726
Capital outlay - 20,000 1
Total expenditures 353,529 353529
Excess of revenues over
expenditures - 90889
Other financing sources:
Transfer 0uyhom Board of County Commissioners ' -
Total other financing sources -
Excess uf revenues over expenditures and other
financing sources - - -
Fund balances,beginning pfyear
Fund balances,end vfyear
MCwR0eomNTY, FLORIDA
SnEmrp
Schedule uf Revenues, Expenditures and Changes in Fund Balances
Budget and Actual moTx Grants Fund
Year Ended September 30.oO10
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental-other government units
Total revenues 20810000 20700000 20376253 (323,747)
Expenditures:
Current:
Personnel services 4.900.000 4.875.000 *.578.671 96,329
Operating expenses 15.110.000 15.400.000 15.263.646 130.354
Capital outlay
Total expenditures 20810000 20/00000 20376253 323747
Excess nf expenditures over revenues - -
Fund balances, beginning n,year
Fund balances,end nfyear
MONROE COUNTY, FLORIDA
SHERIFF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
BudUotendActue|-SnantyFund
Year Ended September 50. 2O12
Variance
With Final
Original Final pumiUvo
Budget Budget Actual
Revenues:
Intergovernmental-8OCC $ 500.000 $ 870.000 $ 380.338 $ 10.398
Intergovernmental-other government units 408000 380,000 350193
Total revenues 983000 750008 738591 (11,409)
Expenditures:
Current:
Personnel services 427.000 532.000 530.503 1.497
Operating expenses 150.000 170.000 107.987 2.013
Capital outlay 400,000 137000 13572 1275
Total expenditures 877000 889000 034215 4785
Excess o{revenues over expenditures 6000 6824
Other financing sources:
Transfers(to)/fmm Board of County Commissioners - - -
Transfers(to)/from other funds 125.000 95.000 88.710 (6.290)
Transfers(to)/hom other governments - ' -
Total other financing sources 125000 95000 88710
Excess nf revenues and other financing sources
over(under)expenditures 131.000 6.000 (0.914) (12.914)
Fund balances, beginning ofyear 12010 12010 12010
Fund balances,end ofyear
20
MONRUE COUNTY, FLORIDA
SHERIFF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
Budget and Actual Shared Asset Forfeiture Fund
Year Ended September 30. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Investment income
Total revenues 237000 242000 240398 1,602
Expenditures:
Current:
Personnel services 2.000 1.000 788 312
Operating expenses 2.000 1.000 476 524
Aid to other govern menhs/nnn'pmf its 161000 156,000 154848 1052
Total expenditures 165000 158000 156212 1780
Excess of revenues over expenditures 72000 84000 84186
Fund balances, beginning ofyear 5089547 5089547 5088547 -
Fund balances,end ofyear
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Be|unueo
Budget and Actual Federal Forfeiture Fund
Year Ended September 3O. 2U12
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental Other government units $ ' $ $ 1.555.801 1.555.861
Investment income - - 17,192 17,192
Total revenues - - 1,573,153 1,573,153
Expenditures:
Current:
Personnel services 18.000 50.000 48.993 1.007
Operating expenses 281.600 10.000 8.031 1.309
Capital expenses 2.000 -
Aid io Other Governments ' 700000 697017 2,383
Total expenditures 311000 700000 755241 4759
Excess uf revenues over(under)
expenditures (311.000) (780.000 817.912 1.577.812
Fund balances, beginning ofyear 1635832 1635832 1635832 '
Fund balances,end ofyear
22
MDNROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual'E911
Year Ended September 30. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental-B0CC $ 575.000 525.000 525.386 $ 390
Charges for services 125.000
Investment income 25000 20000 10505
Total revenues 725000 545000 543981
Expenditures:
Current:
Personnel services 100.900 105.000 100.523 4.477
Operating expense 430.000 130.000 124.206 5.734
Capital outlay - -
Aid to other govemments/non-prof its ' - - --
Total expenditurea 530900 235000 224788 10211
Excess of revenues over(undnr)
expenditures 194100 310000 310192 9182
Other financing sources:
Transfers(to)/fmm Board of County Commissioners - ' '
Tnanofora(tu)/fmm other governments -
Total other financing sources - ' '
Excess of revenues and other financing sources
(ueeu)over(under)expenditures 194.100 310.000 319.182 9.192
Fund balances, beginning o7year 1998951 1915051 1916158 1,107
Fund balances,end ofyear
23
OTHER SUPPLEMENTARY INFORMATION
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kUONROE COUNTY, FLORIDA
SHERIFF
Non-Major 8p8Ci8| Revenue Funds Description
The purpose of each non-major special revenue fund in the combining b8|@DC8 sheet and
COnobiOiDg St8t8OlSDt of [8V8DUes, expenditures and Ch8Og8S in fund b8|8nCee is d8SChb8d
below.
Teen Court Fund- This fund OCCOUDt8 for receipts and disbursements pertaining to 8 pn}g[Gnn
designed to deter juveniles who are becoming involved in crime.
LaN,Enforcement Trust Fund- This fund UCCOUDtS for expenditures to non-profit organizations
to help deter drug use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds from state
forfeitures [8CeiV8d p[inO8Fi|y from the South Florida Drug and Money L3UDd8FiDg Task FUFC8.
Contract Administrative Fund- This fund accounts for the administration of contracts between
the Sheriff and third parties.
Commissary Fund - This fund 8CC0Unts for receipts and disbursements of inmate telephone
coDl[DiSSiOOS. canteen FeV8OUes and other inmate p[Og[8DlS.
/m1ay-AQyoxlcy Communications Fund — This fund accounts for revenues and expenditures
allocated for radio cODlDlUOiCGtioOS.
25
KUONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet Non-Major Governmental Funds
Special Revenue Funds
September 3O. 2O12
Law
Enforcement
Teen Court Trust Fund
Assets
Cash and cash equivalents $ ' $ 1
Due from Board of County Commissioners
Due from other funds 18.642 -
Due from governmental units 4.787 -
Due from others - -
Total omaeta
Liabilities and Fund Balances
Liabilities:
Accounts payable $ � -
Due ho Board of County Commissioners ' -
Due ho other governmental units - -
Due to other funds - 1
Deferred revenues
Total liabilities - 1
Fund balances, restricted
Teen Court Program 23.429 -
Inter-Agency Communications - -
Inmate Welfare Program - -
Fund balances, committed
Contract Administration - -
Total fund balances 23,420 -
Total liabilities and fund balances
26
K8ONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet- Non-Major Governmental Funds
Special Revenue Funds
September 3O. 2812
State Contract
Forfeiture Administrative —Commissary
Assets
Cash and cash equivalents $ 45.265 $ ' $ 511.678
Due from Board of County Commissioners - 1.550
Due from other funds 1 820.191 7.767
Due from governmental units ' 105.102 -
Due from others 2895 35407
Total eeaoto
Liabilities and Fund Balances
Liabilities:
Accounts payable $ - $ - $ 8.569
Due tn Board of County Commissioners 44.466 89.569 '
Due to other governmental units 800 6.272 8.978
Due ho other funds ' 48.580 15.410
Deferred revenues ' - '
Total liabilities 45268 144421 30966
Fund balances, restricted
Teen Court Program - - -
|nhapAgencyCommunioadono - ' -
Inmate Welfare Program - - 523.886
Fund balances, committed
Contract Administration - 785317 -
Total fund balances - 785317 523886
Total liabilities and fund balances
27
MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet' Non-Major Governmental Funds
Special Revenue Funds
September 3U. 2U12
Total
Nonmoor
Inter-Agency Special Revenue
CommuniouUune Funds
Aneota
Cash and cash equivalents $ 1.134.442 $ 1.691.380
Due from Board of County Commissioners 22.812 24.362
Due from other funds - 840.601
Due from governmental units 26.400 138.280
Due from others 4618 42918
Total aane(a
Liabilities and Fund Balances
Liabilities:
Accounts payable $ - $ 0.560
Due to Board of County Commissioners - 134.035
Due bu other governmental units - 16.050
Due to other funds 13.887 77.887
Deferred revenues - -
Total liabilities 13887 234541
Fund balances, restricted
Teen Court Program - 23.420
|nhepAgencyCommunioadona 1.174.383 1.174.383
Inmate Welfare Program - 523.886
Fund balances, committed
Contract Administration - 785,317
Total fund balances 1,174,383 2507015
Total liabilities and fund balances
28
Mownos COUNTY,FLORIDA
n*emrp
Special-Purpose Combining Statement of Revenues,Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September ao.zo12
Law
Enforcement
Teen Court Trust Fund
Revenues:
|ntorgovommcntv|-BnoC $ * 85.004
Intergovernmental other government units
Charges for services 63.701
Fines and forfeitures
Investment income
Miscellaneous -__ -
Total revenues 63,7201_ 85,004
Expenditures:
Current:
Personnel xemmu» 47,618
Operating expenses /.715
Capital outlay -
Aid m other sovommonts/nonpmn* - _' 81,505'
Total expenditures 55,3,33 81,505
Excess o,revenues over
(under)expenditures 8,368_ 3,499_
Other financing sources(usys):
Insurance Proceeds '
Transfers 0vyfrom other funds (3.199)
Transfer(to)/frnm Board v,County Commissioners
Total other financing sources(voes) |3,499>
Excess m revenues and other financing
sources(uo*o)over(unuer)expenditures 8,368
Fund balances,beginning nfyear 15,061—
Fund balances,end vryear ~�~~~��23,429 $�~��~��~�~
29
MnwRos COUNTY,FLORIDA
mnEmpr
Special-Purpose Combining Statement of Revenues,Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September no.2o10
State Contract
Forfeiture Administrative Commissary
no"onuoo:
Intergovernmental enoC $ $ 7.699 $
Intergovernmental other government units **2.346
Charges for services 2.977.816 413.913
Fines and forfeitures 60,231
Investment income 281 733 3.434
Miscellaneous income - _' 5,740L
Total revenues 60,212L 3,428,294L 423,087�
Expenditures:
:unom:
Personnel services 2.836,4*8 155.631
Operating expenses 13,2*6 240,385 147,006
Capital outlay 2,800 95.331
Aid m other Aovommonmmvn~pmnm - __ -__ -
Total expenditures 16046 3,172,214_ 302/637.
Excess m revenues over(unuvr)
vxpovouunm +1466 256,380 120,450
Other financing sources<us*s>:
Insurance Proceeds '
Transfers(m)mnm other funds n.*on
Transfer(to)mmm Board«r County Commissioners �__ _____ - __
Total other nnonoingsources(useo) ���«� - n
,4Vo_
Excess m revenues and other financing
sources(usos)over(vnuvr)expenditures 256,380 123.94e
Fund balances,beginning vryear 528,937 399,937'
Fund balances,end v,year ~$ �~�~ ~$~�~ 785,317 ~$ 523,886=
30
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September 30,2012
Total Nonmajor
Inter-Agency Special Revenue
Communications Funds
Revenues:
Intergovernmental-BOCC $ 140,785 $ 233,488
Intergovernmental-other government units - 442,346
Charges for services 63,111 3,518,541
Fines and forfeitures - 60,231
Investment income 8,635 13,083
Miscellaneous income - 5,740
Total revenues 212,531 4,273,429
Expenditures:
Current:
Personnel services 2,221 3,041,968
Operating expenses 219,456 627,808
Capital outlay - 98,131
Aid to other governments/non-profits - 81,505
Total expenditures 221,677 3,849,412
Excess of revenues over(under)
expenditures (9,146) 424,017
Other financing sources(uses):
Insurance Proceeds -
Transfers(to)/from other funds
Transfer(to)/from Board of County Commissioners (44,466)
Total other financing sources(uses) (44,466)
Excess of revenues and other financing
sources(uses)over(under)expenditures (9,146) 379,551
Fund balances,beginning of year 1,183,529 2,127,464
Fund balances,end of year $ 1,174,383 $ 2,507,015
31
MONRDE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual Teen Court Fund
Year Ended September 3O. 2012
Vuhunoo
With Rno|
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services
Total revenues 04500 65000 08701
Expenditures:
Current:
Personnel services 52.000 49.000 47.818 1.882
Operating expense 5900 8508 7715 785
Total expenditures 50700 57500 55333 2167
Excess nf revenues over(undur)expenditures 5800 7500 0308 868
Excess of revenues and other financing sources
(usoo)over(under)expenditures 5.800 7.500 8.308 800
Fund balances, beginning nfyear 15001 15061 15001 -
Fund balances,end nfyear
32
MONRDE COUNTY, FLORIDA
SHERIFF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
Budget and Actual Law Enforcement Trust Fund
Year Ended September n0. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental-BOCC
Total revenues 47000 90000 85004
Expenditures:
Current:
Aid 10 Other Governments/Private Organizations 47000 86,500 81,5054,995
Total expenditures 47000 80508 01505 4985
Excess of revenues over(undar)expenditures - 3500 3499
Other financing sources
Transfers(to)/from other funds ' 1
Total other financing sources - 1
Excess of revenues and other financing sources
(uoon)over(under)expenditures -
Fund balances, beginning ofyear -
Fund balances,end ofyear
33
mnwROEmmuNTY,FLORIDA
a*En|rF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
Budget and Actual State Forfeiture Fund
Year Ended September 30.2012
Variance
With Final
Oh8iou| Final Positive
Budget Budget Actual
Revenues:
Fines and forfeitures $ 69.750 $ 64.000 $ 60,231 $ (4.569)
Investment income 250 200 281 e1
Total revenues 70000 65000 80512
Expenditures:
Current:
Operating expenses 14.000 15.000 13.246 1.754
Capital outlay - 5,000 2.800 2.200
Total expenditures 14000 20000 18046 3354
Excess vf revenues over(vndvr)
expenditures 50000 45000 44460
Other financing uses:
Transfer(tu)/from Board uf County Commissioners 534
Total other financing uses OO 534
Excess nf revenues and other financing sources(vson)
over(undor)expenditures ' ' '
Fund balances,beginning ofyear - -
Fund balances,end nfyear
34
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual Contract Administrative Fund
Year Ended September 3O. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Intergovernmental-BOCC $ $ 8.500 7.898 $ (801)
Intergovernmental-other governmental units 349.000 445.000 442.840 (2.654)
Charges for services 3.000.000 2.980.000 2.977.810 (2.194)
Interest income 1,000 1,000 733
Total revenues 8350000 3434500 3428594
Expenditures:
Current:
Personnel 2.804.080 2.840.000 2.830.498 3.502
Operating expenses 250.000 243.000 240.385 2.015
Capital expenses 125500 97000 85331 1,669
Total expenditures 8179500 3180000 8172214 7786
Excess cf revenues over(under)
expenditures 170500 254500 250580 1880
Fund balances, beginning nfyear 528937 528837 528987
Fund balances,end ufyear
35
MONROE COUNTY, FLORIDA
SHERIFF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
BudgatandAotua|-CommionaryFund
Year Ended September 3O. 2012
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
Charges for services $ 435.000 $ 408.500 413.913 7.413
Investment income 3.000 3.400 3.434 34
Miscellaneous income 5,000 5,100 5740 040
Total revenues 443000 415000 423007 8087
Expenditures:
Current:
Personnel expenses 157.000 160.000 155.031 4.368
Operating expenses 123.000 150.000 147.006 2.894
Capital outlay 10000 - - -
Total expenditures 290000 310000 302837 7303
Excess of revenues over(under)
expenditures 153000 105000 120450 15450
Other financing sources(uene)
Transfers (to)/fmm other funds - 3500
Total other financing sources(ueeo) 3500 3499
Excess nf revenues and other financing sources
(uaeo)over(under)expenditures 153.000 108.500 123.848 15.449
Fund balances, beginning ofyear 288781 389581 399937 10358
Fund balances,end ufyear
36
MONROE COUNTY,FLORIDA
SHERIFF
Schedule ofRevenues, Expenditures and Changes in Fund Balances
Budget and Actual-Inter-Agency Communications Fund
Year Ended September 30.2O12
Variance
With Final
Original Final Positive
Budget Budget Actual
Revenues:
|merguvemmema|-BOCC $ 156.000 $ 158.000 $ 140.785 $ (17.215)
Charges for services 60,000 03.800 03.111 111
Investment income 9,000 8000 8035 635
Total revenues 225000 229000 212531
Expenditures:
Current:
Personnel services 10.000 4.000 2.221 1.779
Operating expense 250000 225000 219,456 5,544
Total expenditures 268000 229000 221677 7323
Excess of revenues over(und°r)
expenditures '
Fund balances,beginning nfyear 1,200,829 1,182,329 1,183,529 1,200
Fund balances,end nfyear
37
K8ONROE COUNTY, FLORIDA
SHERIFF
Agency Funds OeSC[icti8O
The purpose Of each agency fund in the combining fiO@DCi8| statement On the following page is
described below.
Civil Process Fund- This fund 3CCOUntS for receipt and diSbUnSenO8D[ of funds received for the
SB[ViCe of papers by the Sheriff.
Bonds Fund-This fund @CCOUntS for FeCGip[S and disbursements of the Bonds Fund.
Inmate Fumd - This fund 8CC0Unts for receipts and disbursements of the DlODieS held by the
Sheriff OO behalf Of iDC8[Ce[8ted inmates.
38
MVNROE COUNTY FLORIDA
SHERIFF
Special-Purpose Combining Statement of Changes in Fiduciary Assets and Liabilities
All Agency Funds
Year Ended September 30. 2012
Ootober1. Soptnmber30.
2011 Additions Deductions 2012
Civil Process
Assets
Cash and cash equivalents
Total assets
L|obiUUoa
Accounts payable $ - $ 100.104 $ 99.988 $ 116
Due to Board of County Commissioners 7.502 70.034 70.417 5.119
Due N other funds 1.249 4.682 5.894 37
Due toindividuals 44652 84523 104327 4840
Total liabilities
Bonds
Assets
Cash and cash equivalents
Total assets
L|oUiUtioo
Due to individuals
Total liabilities
Inmate
Assets
Cash and cash equivalents $ 49.732 $ 1.007.451 $ 1.025.488 $ 31.084
Due from [Vhom (TouohPa0 1,644 701,606 886408 6842
Total aaamto
L|ohmUes
Accounts payable $ 8.555 $ 823.681 $ 819.141 $ 13.075
Due to General Fund 4.424 53.398 54.200 3.535
Due to Commissary fund 0.033 154.083 152.959 7.757
Due toindividuals 32,364 1,012,650 1030055 14159
Total liabilities
Total All Agency Funds
Assets
Cash and cash equivalents $ 1.224.139 $ 2.714.322 $ 2/475.777 $ 1.462.684
Due from Others 1,644 701,606 096408 6,842
Total assets
Liabilities
Accounts payable $ 8.555 $ 823.765 $ 819.129 $ 13.191
Due 0o Board of County Commissioners 7.502 78.034 78.417 5.119
Due ho other funds 11.706 212.764 213.141 11.328
Due Vuindividuals 1,198,020 2643009 2,401,202 1458087
Total liabilities
39
SUPPLEMENTARY INDEPENDENT
AUDITORS' REPORTS
INDEPENDENT AU0TORS/ REPORTON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF SPECIAL-PURPOSE FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
TO the HOD0[8b|e Robert Pery80,
Sheriff Of Monroe County, Florida:
We have audited the special-purpose financial statements of each major fund and the
aggregate FeOl8iOiOg fund iDfO[Dl@bVD of the MVOnOe County, Florida Sheriff (the "Sheriff") as Of
and for the year ended September 30, 2012. which CO||8Ctive|y COOlp[iS8 the Sheriff's special-
purpose fiO@DCiG| St8t8OleOtS as listed in the table of COD[eD[S' and have issued our report
thereon dated December 17, 2012 for the purpose Of c00p|i8DCe with 88CdOO 218.39(2)' Florida
S/@/U/8S and Chapter 10.550. Rules Of the Auditor General-Local B0ve[O0leD/8/ Entity Audits.
We conducted our audit in @CcVRi8DC8 with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits CODt@iO8d in GOV8D7[Den/
Auditing S/8nd8/Ds, issued by the C0Dlpt[O||e[General of the United States.
Internal Control over Financial Reporting
K88D8geOOeDt of the Sheriff is responsible for establishing and Dl@iOt8iDiDg effective internal
control over financial reporting. In p|8DOiDg and performing our audit, we considered the
Sheriff's }Dte[D8| CVnt[n| over financial reporting as 8 h@GiS for designing our auditing p[OCedUFeS
for the purpose Of expressing our opinion OO the Gp8Cia|'pU[pOSe financial statements, but not
for the pU[pVg8 Of 8XpneGsiOA an opinion OD the effectiveness of the Sheriff's iDte[D@| c0Dt[V|
over fiD8DCi8/ reporting. /\cCOndiOg|y' we do not express an opinion OD the effectiveness of the
Sheriff's iDte[D8| CUDtP0| over financial reporting.
A deficiency /n /Vb9[VG/ C0DhD/ exists when the design or Vp8r@UOD Of @ C0OtrO| does not 3||OYV
DlGD8g8DleO[ or employees, in the Do[nlg| COU[Se of performing their assigned fVO(tiODS. to
prevent or detect and COr[8Ct misstatements OD @ timely basis. A material N/0@kD888 is 8
deficiency, or a cOnlbiOadVD of deficiencies, in internal c0Dt[n|' such that there is g Fe8S8O@b|S
possibility that 8 OD8t8[i@| DliGstGteDl8Dt of the Sheriff's Sp8Ci8)-pU[pOSe financial statements will
not be pFBVeOted. or detected and c0[[8Ct8d VD 8 UDl8|y basis.
Our consideration Of iD[e[Da/ CODt[O| over fiD@OCiG| reporting was for the limited purpose
described in the first paragraph Of this S8{tiOD and was not designed to identify all deficiencies
in internal COOt[O| over financial reporting that might be deficiencies, significant deficiencies or
Dl8te[i8| weaknesses. We did not identify any deficiencies in iOte[D8| CDDt[O| over financial
reporting that VVH CVDSide[to be Dl@t8[ia| vVe8hDeGSes, as defined above.
40
Compliance and Other Matters
AS part of obtaining n*8SOD8b|H aSSU[8nCo about whether the 8hehD"S special-purpose financial
statements are free Of material nniaSL8tenne[t, we performed tests Of its CU[np|i8DDe with certain
provisions of laws, PegU|8ti0nS' contracts and grant GgFeeO08ntS. DODCODlp|i@DCH with which
could have 8 direct and Dl8te[i8| effect On the d8t8[DliD8dOD of special-purpose fiO8DCiG|
statement amounts. However, providing an opinion OD compliance with those provisions was not
an objective of our audit and accordingly, we do not express such an opinion. The results of our
tests disclosed no instances of noncompliance or other matters that are required to be reported
under Government Auditing Standards.
This report is intended SO|e|y for the information and use of the Sheriff's Dl@D@g8nUent, others
within the organization and applicable state agencies, and the Florida Auditor GeDe[8|. and is
not intended to be and ShOU|d not be used by 8Dy0De other than these specified parties.
Orlando, Florida
December 17' 2012
41
INDEPENDENT AUDITORS' MANAGEMENT LETTER
To the Honorable Robert Pe[y8Dl'
Sheriff of Monroe County, Florida:
We have audited the Sp8Ci8|-pV[pOSe financial statements Of each major fund and the
aggregate nanl@iOiOg fund information of the MOOnOH [}VuDtv. Florida Sheriff 8h8 "Sheriff"), as Of
and for the year ended September 30. 2012, and have issued our report thereon dated
December 17. 2012.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of AnneFiC8 and the St8Od@nJS applicable to financial audits contained in G0v0[n018O/
Auditing Sb2Dd8/d8, issued by the Comptroller GeD8[8| Of the United Gt8t8S. and Chapter
10.550. Rules of the Florida Auditor General. We have issued VUF Independent Auditors' Report
0O Internal Control over Financial Reporting and OO Compliance and Other Matters Based on8D
Audit Of Special-Purpose Financial Statements Performed in ACCo[d8DCe with G0veD?D?0Dt
Auditing Standards, and Chapter 10.550' Rules of the Florida AUU0Or General. OiSC|0Su[eS in
this report, dated December 17' 2012. should be considered in conjunction with this
management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550. Rules 0f the Auditor
General-Local Governmental Entity Audits, which govern the conduct of local government entity
audits performed in the G[8t8 Of Florida. This letter iDC|UdeG the fO||OVViOQ iDfo[[D8UOO, which is
not included iDthe aforementioned auditors' report.
Section 10.554/1\/i\1' Rules Of the Auditor General, requires that we determine whether or not
CO[[eCtiVe acUODS have been taken to address findings and FeCODlOneDdatiOOS made in the
preceding 8DOUa| financial report. NO recommendations were made in the preceding 8DDU@|
financial audit report.
Section 10.554(1)/i\2, Rules Of the Auditor General, [BqUi[9S our audit tO include G review 0fthe
provisions of Section 218.415, Florida Statutes, regarding the iOV8St[OeOt of public funds. In
CODDeCtiOD with our audit of the special-purpose financial statements of the Sheriff, nothing
CGDle to our attention that could cause US to believe that the Sheriff was in DOOCODlp|iance with
Section 218.415 regarding the investment Of public funds.
Section 10.554(1)(i)3' /9u/e8 Of the /\U8itOr GeDeC2/. requires that we address in the
management letter any recommendations to improve financial management. |n connection with
our audit, Vve did not have any such recommendations.
42
GeCdOn 10.554(1)U\4' Rules of the ,4U0it0[ General, requires that we 8dd[8SS vin|aUODS Of
p[OviSiOOS of contracts or grant @g[eenlents, h3Ud' illegal GCtS, or abuse, that have occurred, or
are likely to have OCCU[[8d, that have GD effect on the special-purpose financial statements that
is less than nnat8[iG| but more than inconsequential. In connection with our audit, we did not
have any such findings.
Section 10.554/1\U\5. Rules of the AU80Or Ge08r8/' provides that the auditor may, based on
pn0feSSinD8| jUdgDl8Dt' report the following Ol8tt8[s that have an inconsequential effect on
financial statements, considering both quantitative and qualitative factors: /1\ violations Of
provisions of CUOtr@ota or grant 8gF8enn8DtS, fraud. iU8g8| GCtS. or abuse, and (2) deficiencies in
internal control that are not significant deficiencies. In connection with our audit vve noted that
the T[aUnO3 Star fund had operating expenditures in excess of appropriations in the amount Of
$91.374.
{}eCti0D 10.554(1)(i)6' Rules of the AUOYb}r Gener8/, requires that the nGnn8 Or OffiCi@| title and
legal authority for the pr\[D8[y government and each cODlpOOeDt unit of the reporting entity be
disclosed in this Ol8O8geDl8Dt letter, Un|eSS disclosed in the notes to the 8p8Ci@|-pU[pOs8
financial Gt8[eDlen[S. The Sheriff is g S8p@[Gte|y elected county official established pursuant to
the Constitution of the State Of Florida. There are OO CODlpODenf units related to the Sheriff.
This letter is intended SO|e|y for the infO[Dl@hnD and use of the Sheriff's O08D8g8nnen[ and the
Florida Auditor General, and is not intended to be and should not be used by anyone other than
these specified parties.
Orlando, Florida
December 17' 2O12
43