Fiscal Year 2014 MONROE COUNTY, FLORIDA
SHERIFF
j FINANCIAL STATEMENTS
As of and for the Year Ended September 30, 2014
And Reports of Independent Auditor
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MONROE COUNTY, FLORIDA SHERIFF
TABLE OF CONTENTS
REPORT OF INDEPENDENT AUDITOR 1-2
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FINANCIAL STATEMENTS
Balance Sheet-Governmental Funds 3
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Statement of Revenues, Expenditures and Changes
In Fund Balances- Governmental Funds 4
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Statement of Fiduciary Assets and Liabilities-Agency Funds__________________________________________________________________ 5
Notes to Financial Statements 6-13
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REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund
Balances - Budget and Actual- General Fund-------------------------------------------------------------------------------------14
Schedule of Revenues, Expenditures and Changes in Fund
Balances- Budget and Actual— Major Special Revenue Funds_______________________________________________________15-21
OTHER SUPPLEMENTARY INFORMATION
Combining Statement of General, Trauma Star and Radio
Communications Funds by Service Area.............................................................................................22
Non-Major Special Revenue Funds Description____________________________________________________________________________________ 23
Combining Balance Sheet— Non-Major Governmental Funds-
Special Revenue Funds---- -----------------------------------------------------------------------------------------------------------24-26
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances— Non-Major Governmental Funds—Special Revenue Funds-----------------------------------27-29
Schedule of Revenues, Expenditures and Changes in Fund
Balances—Budget and Actual— Non-Major Special Revenue Funds,_______________________________________________30-35
Agency Funds Description---- -------------------------------------------------------------------------------------------------------------- 36
Combining Statement of Changes in Fiduciary Assets and Liabilities-
AIIAgency Funds----------------------------------------------------------------------------------------------------------------------------- 37
SUPPLEMENTARY REPORTS
Report of Independent Auditor on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed
in Accordance with Government Auditing Standards-----------------------------------------------------------------------38-39
Independent Auditor's Management Letter,______________ ________ ________ ________ ________ ________ ________ __________40-41
Report of Independent Accountant on Compliance with Local Government Investment Policies...............42
uuu III" B e �e ,,
Report of Independent Auditor
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida:
Report on the Financial Statements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended September 30,
2014, and the related notes to the financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Sheriffs preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the Sheriffs internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Sheriff as of
September 30, 2014, and the respective changes in financial position thereof for the year then ended, in
conformity with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the State of Florida. In conformity with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport
to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2014, and the
changes in its financial position for the fiscal year then ended in conformity with accounting principles generally
accepted in the United States of America. Our opinion is not modified with respect to this matter.
1
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary and Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements of the Sheriff taken as
a whole. The accompanying other supplementary information, as listed in the table of contents, is presented for
purposes of additional analysis and is not a required part of the financial statements.
The accompanying other supplementary information is the responsibility of management and was derived from
and relates directly to the underlying accounting and other records used to prepare the financial statements.
Such information has been subjected to the auditing procedures applied in the audit of the financial statements
and certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with accounting standards generally accepted in the
United States of America. In our opinion, the other supplementary information is fairly stated, in all material
respects, in relation to the financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated March 17, 2015 on
our consideration of the Sheriffs internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control over financial reporting and compliance.
Orlando, Florida
March 17, 2015
2
FINANCIAL STATEMENTS
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MONROE COUNTY, FLORIDA SHERIFF
STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES
AGENCY FUNDS
SEPTEMBER 30,2014
Civil Tota I
Process Bonds Inmate Agency
ASSETS
Cash and cash equivalents $ 16,944 $ 731,830 $ 31,760 $ 780,534
Due from other funds - - 54 54
Due from others - - 5,817 5,817
Total assets $ 16,944 $ 731,830 $ 37,631 $ 786,405
LIABILITIES
Accounts payable $ - $ - $ 4,540 $ 4,540
Due to Board of County Commissioners 9,917 - - 9,917
Due to other funds - 5 7,892 7,897
Due to others - - 4 4
Due to other governmental units 2,020 - - 2,020
Due to individuals 5,007 731,825 25,195 762,027
Total liabilities $ 16,944 $ 731,830 $ 37,631 $ 786,405
The accompanying notes to the financial statements are an integral part of this statement. 5
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 1—Summary of significant accounting policies
Reporting entity - The Monroe County, Florida Sheriff (the "Sheriff') is a separately elected county official
established pursuant to the Constitution of the State of Florida. The Sheriffs financial statements do not purport
to reflect the financial position or the results of operations of Monroe County, Florida (the "County") taken as a
whole.
Entity status for financial reporting purposes is governed by Statement No. 14, as amended by Statement 39, of
the Governmental Accounting Standards Board (GASB). Although the Sheriffs Office is operationally
autonomous from the County, it does not hold sufficient corporate powers of its own to be considered a legally
separate entity for financial reporting purposes. Therefore, the Sheriff is reported as a part of the primary
government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation - The Sheriffs financial
statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes and Chapter
10.550, Rules of the Auditor General (the "Rules"), which requires the Sheriff to only present fund financial
statements.
The General Fund and Special Revenue Funds are governmental funds that use the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences, and claims and judgments, are
recorded only when payment is due.
Description of funds-The Sheriff reports the General Fund and Special Revenue Funds as governmental funds
and Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues and
expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds accounts for the
proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a
specific purpose. Agency Funds are used to account for assets held by the Sheriff as agent. Agency funds are
custodial in nature and do not involve measurement of results of operations.
The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma
Star, Radio Communications, HIDTA Grants, Grants, Federal Forfeiture, Shared Asset Forfeiture and E-911.
The Trauma Star fund accounts for the revenues and expenditures related to the function of air and ambulance
transports. The Radio Communications fund accounts for the revenues and expenditures related to radio
communication functions county-wide to include the majority of federal, state and local entities. The HIDTA
Grants Fund accounts for the revenues and expenditures related to the ONDCP grants. The Grants Fund
accounts for receipts and disbursements related to other various local, state and federal grants. The Federal
Forfeiture Fund accounts for revenues from the U.S. Departments of Justice and Treasury. Expenditures are
made in accordance with the guidelines issued by these agencies. The Shared Asset Forfeiture Fund
accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board. The E-911 Fund accounts for fees
levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone
systems.
6
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 1—Summary of significant accounting policies (continued)
Transfers — The Sheriff transfers funds to administer certain Special Revenue Fund programs. In addition, the
extent to which General Fund Trauma Star, Radio Communications and the State Forfeiture Fund revenues
exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.
Fund balance presentation — In accordance with GASB Statement No. 54, the fund balances of the
governmental funds are classified as restricted or committed. This classification includes amounts that can be
spent only for specific purposes because of constitutional provisions or enabling legislation or because of
constraints that are externally imposed by creditors, grantors, contributors or the laws or regulations of other
governments.
Budgetary requirements — General fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared
on a basis consistent with accounting principles generally accepted in the United States of America.
Cash and cash equivalents - Highly liquid investments with maturities of 90 days or less when purchased are
considered cash equivalents. Included are investments in the State Board of Administration Local Surplus
Funds Investment Pool Trust Fund ("SBA"), which consists of the Florida PRIME investment pool. Florida
PRIME is a 2a7-like fund stated at share price, which is substantially the same as fair value.
Receivables— All receivables are shown net of an allowance for uncollectibles. Historical collection experience
is used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed
uncollectible in the amount of$241,600 at September 30, 2014.
Capital assets-Capital assets are recorded as expenditures in the General Fund or the Special Revenue Funds
at the time of purchase and are capitalized at historical cost in the government-wide financial statements of the
County. Gifts or contributions and seized property are recorded first in the Sheriffs financial statements as well
as in the government-wide financial statements at fair market value at the time received. In addition, the Board
of County Commissioners provides at no cost the office space and certain other expenditure items used in the
Sheriffs operations.
It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two
or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives:
Years
Buildings and infrastructure 10-50
Machinery and equipment 5-10
Compensated absences - The Sheriff permits employees to accumulate earned but unused vacation and sick
pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial
resources to liquidate this obligation. The obligation is accrued in the government-wide financial statements of
the County.
Use of estimates- The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
7
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 2—Deposits and investments
Cash and cash equivalents at September 30, 2014 consist of the following:
Type Credit Quality Rating Fair Value
Demand and time deposits N/A $ 12,530,166
SBA Unrated 155,080
Municipal Bonds 4,779,704
17,464,950
The Sheriff places its cash and cash equivalents on deposit with financial institutions in the United States. The
Federal Deposit Insurance Corporation (FDIC) covers $250,000 for substantially all depository accounts. The
Sheriff from time to time may have amounts on deposit in excess of the insured limits and the remaining
balances are insured 100% by the State of Florida collateral pool, a multiple financial institution pool with the
ability to assess its members for collateral shortfalls if a member institution fails.
Florida Statutes and the Sheriffs investment policy authorize investments in certificates of deposit, savings
accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund administered by the
Florida State Board of Administration, money market funds, direct obligations of the U.S. Treasury, federal
agencies and instrumentalities and municipal securities issued by U.S. state and local governments having, at
time of purchase, a stand-alone credit rating of AA or better assigned by two or more recognized credit rating
agencies or a short-term credit rating of AI/PI or equivalent from one or more recognized credit rating agencies.
As of September 30, 2014, the Sheriff had $155,080 invested in the SBA and $4,779,704 in Municipal Bonds,
which was 39% of the Sheriffs total cash and cash equivalents. Of the $155,080 invested in the SBA, the Sheriff
had 100% invested in Florida PRIME. The Municipal Bonds the Sheriff has invested are rated by Standard and
Poor's from AA- through AAA and the ratings on the municipal bonds from Moody's are rated from AA2 through
AAA.
Florida PRIME is rated by Standard and Poor's. The current rating is AAAm. The weighted average days to
maturity (WAM) of the Florida PRIME at September 30, 2014 is 39 days. Next interest rate reset days for
floating rate securities are used in the calculation of the WAM.
The amount of $1,519,103 represents restricted cash in the 911 Wireless Fund. This amount of cash is in a
separate account according to Statute. The County must use the funds only for capital expenditures directly
attributable to establishing and provisioning E-911 services, which may include next generation deployment.
8
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 3—Interfund receivables, payables, and transfers
Interfund receivables and payables at September 30, 2014 consist of the following:
Due From Due to
Other Funds Other Funds
General $ 348,214 $ 709,638
HIDTA 6,975 472,703
Grants - 197,361
Federal forfeiture 19,804 23,514
E-911 - 23,467
Other governmental 1,141,868 82,335
Agency 54 7,897
$ 1,516,915 $ 1,516,915
Note 4—Capital assets
A summary of changes in the Sheriffs capital assets, presented in the government-wide financial statements of
the County, is as follows:
Balance Balance
10/01/2013 Additions Deductions 09/30/2014
Buildings and improvements $ 2,748,651 $ 46,121 $ - $ 2,794,772
Equipment 35,554,635 6,507,504 1,507,560 40,554,579
$ 38,303,286 $ 6,553,625 $ 1,507,560 $ 43,349,351
Accumulated depreciation $ 20,953,058 $ 2,747,567 $ 1,245,684 $ 22,454,941
Note S—Long-term debt
The following is a summary of changes in the Sheriffs long-term debt for the year ended September 30, 2014,
presented in the government-wide financial statements of the County:
Compensated
Absences
Long-term debt, beginning of year $ 6,663,191
Additions 3,720,693
Reductions (3,542,112)
Long-term debt, end of year $ 6,841,772
9
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 6—Fund balances
In the governmental fund financial statements, fund balance is composed of two classifications designed to
disclose the hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classify fund balances as follows:
Restricted Fund Balance - This classification includes revenue sources that are restricted to specific purposes
externally imposed by creditors or imposed by law.
E-911 Fund is restricted based upon the E-911 costs allowable by State Statute [F.S. 365].
Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for
law enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and
physical health of minors and adults, and cultural, artistic, educational, recreational and sports programs
for Monroe County youth.
Federal Forfeiture Fund is restricted for law enforcement purposes based upon the Federal Justice and
Treasury Guide to Equitable Sharing which outlines the specific uses of these funds.
State Forfeiture Funds are restricted based upon State Statute [F.S. 932.7055].
Teen Court is restricted by State Statute [F.S. 938.19].
Grant Funds are restricted by the rules and guidelines of the local, state or federal agencies awarding
the grants (except for HIDTA grants).
Inter-Agency Communications Fund is restricted by State Statute [318.21(9)].
Commissary Fund is restricted for the purposes outlined by State Statute [F.S. 951.23(9)].
Committed Fund Balance - Portion of fund balance that can only be used for specific purpose imposed by the
Sheriff(highest level of decision-making authority). Any changes or removal of specific purposes requires action
by the Sheriff.
Contract Administration Fund is committed for the administration of contracts between the Sheriff and
third parties.
Note 7—Retirement plan
Plan description — Substantially all full-time Sheriff employees participate in the Florida Retirement System
("FRS"), administered by the Florida Department of Management Services. Employees elect to participate in the
defined benefit plan ("Pension Plan"), a multiple-employer; cost sharing public employee defined benefit
retirement plan, or the defined contribution plan ("Investment Plan") under the FRS. As a general rule,
membership in the FRS is compulsory for all employees working in a regularly established position for a state
agency, county government, district school board, state university, community college, or a participating city or
special district within the State of Florida. FRS provides retirement benefit, disability benefits, annual cost-of-
living adjustments, and death benefits to Pension Plan members and beneficiaries. Benefits are established by
Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be
made only by Act of the Florida Legislature.
10
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 7—Retirement plan (continued)
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For pension plan members enrolled before July 1, 2011, Regular class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a
retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five
highest years of salary for each year of credited service. Vested members with less than 30 years of service
may retire before age 62 and received reduced retirement benefits. Senior Management Service class members
who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age
are entitled to a retirement benefit payable monthly for life, equal to 2% of their final average compensation
based on the five highest years of salary for each year of credited service. Elected Officers' class members who
retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are
entitled to a retirement benefit payable monthly for life, equal to 3% of their final average compensation based
on the five highest years of salary for each year of credited service. Substantial changes were made to the
Pension Plan during fiscal year 2011 affecting members enrolled on or after July 1, 2011 by extending the
vesting requirement to eight years of credited service or 33 years of service regardless of age. Also, the final
average compensation of these members will be based on the eight highest years of salary. A post-employment
health insurance subsidy is also provided to eligible retired members through the FRS in accordance with
Florida Statutes.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program ("DROP"). This
program allows eligible employees to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest.
For employees electing to participate in the Investment Plan rather than the Pension Plan, vesting occurs at one
year of service. These participants receive a contribution of self-direction in an investment product with a third
party administrator selected by the State Board of Administration. Investment accounts may be withdrawn by the
employee 90 days after termination or retirement.
The Florida Division of Retirement issues a publicly available financial report that includes financial statements
and required supplementary information for the FRS. The report may be obtained by writing to the State of
Florida Division of Retirement, Department of Management Services, PO Box 9000, Tallahassee, FL 32315-
9000, or from the website www.dms.myflorida.com/retirement.
Funding policy- Effective July 1, 2011 all enrolled members of the FRS other than Deferred Retirement Option
Program (DROP) members are required to contribute 3% of their salary to FRS. In addition to member
contributions, governmental employees are required to make contributions to the FRS based on state-wide
contribution rates. The employer contribution rates by job class for the periods from October 1, 2013 through
June 30, 2014 were as follows: regular employees, 6.95%, special risk employees, 19.06%, elected officials,
33.03%, senior management 18.31%, and DROP participants 12.84%. Effective July 1, 2014 the contribution
rates by job class were as follows: regular employees, 7.37%, special risk employees, 19.82%, elected officials,
43.24%, senior management 21.14%, and DROP participants 12.28%. The Sheriff contributed to the FRS an
amount equal to 17.69% of covered payroll during the fiscal year ended September 30, 2014. Sheriffs
contributions to the FRS for the fiscal years ended September 30, 2012 through 2014 were $4,030,391,
$4,604,652 and $5,648,876, respectively, which were equal to the required contributions for each fiscal year.
The Sheriff has historically contributed amounts equal to required contributions and, therefore, does not have a
pension asset or liability as determined in accordance with GASB Statement No. 27.
Monroe County Sheriffs office offers 457 Deferred Compensation Programs to all employees of the agency.
Employees may participate in the plan through payroll deductions and the plan is funded by Mass Mutual
Financial Group and AIG Valic group variable annuity contract. Contributions are invested at the employee's
11
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 7—Retirement plan (continued)
direction through the options available under the program. Employees are fully vested at time of enrollment.
The Monroe County Sheriffs Office has no liability beyond the payment of bi-weekly payroll contributions.
Monroe County Sheriffs office also offers a profit-sharing pension plan known as the 401(a) Discretionary
Contribution Pension Plan. Only full-time employees of the Sheriffs office classified as Telecommunications
Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension
program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those class of
employees are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
The plan allows the agency to contribute ongoing non-elective contributions to each eligible employee's
account. The routine amount contributed to each employees account is the variance between FRS's special risk
retirement rate and the rate given to the FRS class-group that the Dispatcher's fall into.
The Sheriff contributed $22,739 for the year ended September 30, 2014 and there were no employee
contributions.
Note 8—Other postemployment benefits (OPEB)
The Monroe County Board of County Commissioners (BOCC) administers a single-employer defined benefits
healthcare plan (the "Plan"). Florida Statute 112.0801 requires the County to provide retirees and their eligible
dependents with the option to participate in the Plan if the County provides health insurance to its active
employees and their eligible dependents. The Plan provides medical coverage and prescription drug benefits to
both active and eligible retired employees. The Plan does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of participant
contribution at any time. In an open session, on at least an annual basis and prior to the annual enrollment
process, the BOCC approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for postemployment participation in the Plan is limited to full time employees of the County, the
Authority, and the Constitutional Officers. Employees who retire as an active participant in the Plan and were
hired on or after October 1, 2001 may continue to participate in the Plan by paying the monthly premium
established annually by the BOCC. Employees who retire as an active participant in the plan, were hired before
October 1, 2001, have at least ten years of full time service with the County, and meet the retirement criteria of
the Florida Retirement System (FRS) may maintain their group health insurance benefits with Monroe County
following their retirement provided they contribute a premium of $5.00 per month for each year of creditable
service with the (FRS) at the time of retirement with Monroe County and will pay at a minimum $50 per month
up to the maximum of$150 per month. Retirees who have met the requirements for early retirement, have not
achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must pay the standard
monthly premium until the age criteria or the rule of 70 is met. At that time, the retiree's cost of participation will
be a premium of$5.00 per month for each year of creditable service with the (FRS) at the time of retirement with
Monroe County and will pay at a minimum $50 per month up to the maximum of $150 per month. Surviving
spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those
classes are met.
The BOCC engages an actuarial firm on a biannual basis to determine the County's actuarially determined
annual required contribution and unfunded obligation. The Sheriff has no responsibility to the Plan other than to
make the periodic payments determined by the BOCC. Further information about the Plan is available in the
County's Comprehensive Annual Financial Report which is published on the Clerk's website at www.clerk-of-
the-court.com.
12
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
Note 9—Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage
provided by the Board of County Commissioners of Monroe County Workers' Compensation, Group Insurance,
and Risk Management Internal Service Funds.
Under these programs, the Workers' Compensation Fund has self-insured coverage up to the first$500,000 per
claim for regular employees. Workers' Compensation claims in excess of the self-insured coverage of$500,000
are covered by an excess insurance policy. Risk Management has a $5,000,000 excess insurance policy for
general liability claims with a $200,000 self-insured retention, and building property damage is covered for the
actual value of the building with a $50,000 deductible. Deductibles for windstorm and flood vary by location.
Monroe County purchases commercial insurance for claims in excess of coverage provided by the funds and for
all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years.
The Sheriff makes payments to the Workers' Compensation, Group Insurance and Risk Management Funds
based on estimates of the amounts needed to pay prior and current year claims.
Note 10—Litigation
The Sheriff is a party to various lawsuits and claims, which it is vigorously defending. Such matters arise out of
the normal course of its operation, all of which are covered by insurance policies or by the Sheriffs participation
in the Florida Sheriffs Self-Insurance Fund. While the results of litigation cannot be predicted with certainty,
management believes the final outcome of such litigation will not have a material adverse effect on the Sheriffs
financial position.
Note 11—Lease commitments
Operating leases - The Sheriff leases office space, equipment and vehicles under operating lease agreements.
These lease agreements include options to extend the leases for additional terms as well as cancellation
provisions. Total lease payments made during the fiscal year ended September 30, 2014 were $5,780,558.
The following is a schedule by years of minimum future rentals under operating leases as of September 30,
2014:
Year Ending
September 30,
2015 $ 4,160,240
2016 3,107,454
2017 220,069
2018 101,121
Total $ 7,588,884
For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does
not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is
used for the remainder of the lease term in the future rental schedule above.
Note 12—Grants
The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the
grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability
of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.
13
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-GENERAL FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 44,436,526 $ 46,042,569 $ 46,042,569 $
Investment income - - 50,742 50,742
Miscellaneous income - 842,219 1,132,189 289,970
Total revenues 44,436,526 46,884,788 47,225,500 340,712
Expenditures:
Current:
Personnel services 33,450,254 32,140,254 31,792,774 347,480
Operating expenses 9,946,901 10,306,901 9,805,389 501,512
Capital outlay 919,371 4,217,633 4,055,464 162,169
Total expenditures 44,316,526 46,664,788 45,653,627 1,011,161
Excess of revenues over(under)
expenditures 120,000 220,000 1,571,873 1,351,873
Other financing sources(uses):
Insurance proceeds - - 20,525 20,525
Transfer(to)/from Board of County Commissioners (1,200,583) (1,200,583)
Transfer(to)/from other governments (221,728) (221,728)
Transfers(to)/from other funds (120,000) (220,000) (170,087) 49,913
Total other financing sources(uses) (120,000) (220,000) (1,571,873) (1,351,873)
Excess of revenues over expenditures
and other financing sources(uses)
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
14
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-TRAUMA STAR
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 1,607,981 $ 1,607,981 $ 1,607,981 $
Total revenues 1,607,981 1,607,981 1,607,981 -
Expenditures:
Current:
Personnel services 499,211 499,211 486,232 12,979
Operating expense 1,093,770 1,093,770 914,719 179,051
Capital outlay 15,000 15,000 2,035 12,965
Total expenditures 1,607,981 1,607,981 1,402,986 204,995
Excess of revenues over(under)
expenditures - - 204,995 204,995
Other financing sources(uses):
Transfer(to)/from Board of County Commissioners (204,995) (204,995)
Total other financing sources(uses) (204,995) (204,995)
Excess of revenues over expenditures and other
financing sources(uses)
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
15
MONROE COUNTY,FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- RADIO COMMUNICATIONS
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 358,652 $ 358,652 $ 358,652 $
Total revenues 358,652 358,652 358,652 -
Expenditures:
Current:
Personnel services 147,624 167,624 159,569 8,055
Operating expense 203,028 158,028 111,344 46,684
Capital outlay 8,000 33,000 23,562 9,438
Total expenditures 358,652 358,652 294,475 64,177
Excess of revenues over(under)
expenditures - - 64,177 64,177
Other financing sources(uses):
Transfer(to)/from Board of County Commissioners (64,177) (64,177)
Total other financing sources(uses) (64,177) (64,177)
Excess of revenues over expenditures and other
financing sources(uses)
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
16
MONROE COUNTY,FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- HIDTA GRANTS FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 20,000,000 $ 20,025,000 $ 19,540,567 $ (484,433)
Total revenues 20,000,000 20,025,000 19,540,567 (484,433)
Expenditures:
Current:
Personnel services 4,500,000 4,500,000 4,241,139 258,861
Operating expenses 14,875,000 14,875,000 14,673,354 201,646
Capital outlay 625,000 650,000 598,863 51,137
Total expenditures 20,000,000 20,025,000 19,513,356 511,644
Excess of revenues over(under)expenditures - 27,211 27,211
Other financing sources:
Transfer(to)/from other governments (27,211) (27,211)
Total other financing sources (27,211) (27,211)
Excess of revenues and other
financing sources over expenditures
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
17
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-GRANTS FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 550,000 $ 530,000 $ 450,798 $ (79,202)
Intergovernmental-other government units 500,000 450,000 278,477 (171,523)
Total revenues 1,050,000 980,000 729,275 (250,725)
Expenditures:
Current:
Personnel services 520,000 545,000 536,459 8,541
Operating expenses 150,000 120,000 114,531 5,469
Capital outlay 375,000 315,000 308,639 6,361
Total expenditures 1,045,000 980,000 959,629 20,371
Excess of revenues over(under)expenditures 5,000 - (230,354) (230,354)
Other financing sources:
Transfers(to)/from other funds - 167,935 167,935
Total other financing sources - 167,935 167,935
Excess of revenues over expenditures and other
financing sources(uses) 5,000 - (62,419) (62,419)
Fund balances,beginning of year 149,010 23,010 18,256 (4,754)
Fund balances,end of year $ 154,010 $ 23,010 $ (44,163) $ (67,173)
18
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-SHARED ASSET FORFEITURE FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ 240,000 $ 24,000 $ 23,385 $ 615
Total revenues 240,000 24,000 23,385 615
Expenditures:
Current:
Personnel services 500 2,200 2,188 12
Operating expenses 500 500 377 123
Aid to other governments/non-profits 200,000 119,500 115,079 4,421
Total expenditures 201,000 122,200 117,644 4,556
Excess of revenues over(under)expenditures 39,000 (98,200) (94,259) (3,941)
Fund balances,beginning of year 5,245,547 5,212,547 5,220,446 7,899
Fund balances,end of year $ 5,284,547 $ 5,114,347 $ 5,126,187 $ 3,958
19
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- FEDERAL FORFEITURE FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-Other government units $ $ $ 642,713 $ 642,713
Investment income 10,098 10,098
Total revenues 652,811 652,811
Expenditures:
Current:
Personnel services 75,000 65,000 62,660 2,340
Operating expenses 15,000 20,000 18,453 1,547
Capital expenses 80,000 30,000 26,313 3,687
Aid to other governments 550,000 500,000 492,660 7,340
Total expenditures 720,000 615,000 600,086 14,914
Excess of revenues over(under)
expenditures (720,000) (615,000) 52,725 667,725
Fund balances,beginning of year 564,232 155,832 2,051,429 1,895,597
Fund balances,end of year $ (155,768) $ (459,168) $ 2,104,154 $ 2,563,322
20
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- E-911
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 495,000 $ 480,000 $ 449,689 $ (30,311)
Investment income 20,000 20,000 12,883 (7,117)
Total revenues 515,000 500,000 462,572 (37,428)
Expenditures:
Current:
Personnel services 105,000 105,500 104,904 596
Operating expense 130,000 169,500 162,565 6,935
Capital outlay 5,000 775,000 769,941 5,059
Total expenditures 240,000 1,050,000 1,037,410 12,590
Excess of revenues over(under)
expenditures 275,000 (550,000) (574,838) (24,838)
Other financing sources:
Transfers(to)/from Board of County Commissioners
Transfers(to)/from other governments - (3,078) (3,078)
Total other financing sources - (3,078) (3,078)
Excess of revenues over expenditures and other
financing sources(uses) 275,000 (550,000) (577,916) (27,916)
Fund balances,beginning of year 2,503,051 2,500,051 2,514,860 14,809
Fund balances,end of year $ 2,778,051 $ 1,950,051 $ 1,936,944 $ (13,107)
21
OTHER SUPPLEMENTARY INFORMATION
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MONROE COUNTY, FLORIDA SHERIFF
NON-MAJOR SPECIAL REVENUE FUNDS DESCRIPTION
The purpose of each non-major special revenue fund in the combining balance sheet and combining
statement of revenues, expenditures and changes in fund balances is described below.
Teen Court Fund- This fund accounts for receipts and disbursements pertaining to a program designed
to deterjuveniles who are becoming involved in crime.
Law Enforcement Trust Fund - This fund accounts for expenditures to non-profit organizations to help
deter drug use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds from state forfeitures
received primarily from the South Florida Drug and Money Laundering Task Force.
Contract Administrative Fund- This fund accounts for the administration of contracts between the Sheriff
and third parties.
Commissary Fund-This fund accounts for receipts and disbursements of inmate telephone commissions,
canteen revenues and other inmate programs.
Inter-Agency Communications Fund — This fund accounts for revenues and expenditures allocated for
radio communications.
23
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2014
Law
Enforcement
Teen Court Trust Fund
ASSETS
Cash and cash equivalents $ - $ 47
Investments - -
Due from Board of County Commissioners - -
Due from other funds 36,250 -
Due from governmental units 10,556 -
Due from others - -
Interest receivable - -
Total assets $ 46,806 $ 47
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ - $ -
Due to Board of County Commissioners - 12
Due to other governmental units - -
Due to other funds - 35
Due to others - -
Unearned revenues - -
Total liabilities - 47
Deferred Inflows of Resources:
Unavailable revenues - -
Fund balances,restricted
Teen court program 46,806 -
Inter-agency communication program - -
Inmate welfare program - -
Fund balances,committed
Contract administration - -
Total fund balances 46,806 -
Total liabilities,deferred inflows of resources and fund balances $ 46,806 $ 47
24
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2014
State Contract
Forfeiture Administrative Commissary
ASSETS
Cash and cash equivalents $ 123,161 $ - $ 628,628
Investments - - -
Due from Board of County Commissioners - 1,706 -
Due from other funds 35 1,101,432 4,151
Due from governmental units - 106,766 -
Due from others - 3,060 39,037
Interest receivable - - -
Total assets $ 123,196 $ 1,212,964 $ 671,816
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ 6,820 $ - $ 16,346
Due to Board of County Commissioners 110,699 70,431 -
Due to other governmental units - 569 -
Due to other funds - 51,223 18,289
Due to others 5,677 - -
Unearned revenues - - -
Totalliabilities 123,196 122,223 34,635
Deferred Inflows of Resources:
Unavailable revenues - 350 -
Fund balances,restricted
Teen court program - - -
Inter-agency communication program - - -
Inmate welfare program - - 637,181
Fund balances,committed
Contract administration - 1,090,391 -
Total fund balances - 1,090,391 637,181
Total liabilities,deferred inflows of resources and fund balances $ 123,196 $ 1,212,964 $ 671,816
25
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2014
Total
Nonmajor
Inter-Agency Special Revenue
Communications Funds
ASSETS
Cash and cash equivalents $ 406,606 $ 1,158,442
Investments - -
Due from Board of County Commissioners 36,519 38,225
Due from other funds - 1,141,868
Due from governmental units 100 117,422
Due from others - 42,097
Interest receivable - -
Total assets $ 443,225 $ 2,498,054
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ - $ 23,166
Due to Board of County Commissioners - 181,142
Due to other governmental units - 569
Due to other funds 12,788 82,335
Due to others - 5,677
Unearned revenues - -
Total liabilities 12,788 292,889
Deferred Inflows of Resources:
Unavailable revenues - 350
Fund balances,restricted
Teen court program - 46,806
Inter-agency communication program 430,437 430,437
Inmate welfare program - 637,181
Fund balances,committed
Contract administration - 1,090,391
Total fund balances 430,437 2,204,815
Total liabilities,deferred inflows of resources and fund balances $ 443,225 $ 2,498,054
26
MONROE COUNTY,FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30,2014
Law
Enforcement
Teen Court Trust Fund
Revenues:
Intergovernmental-BOCC $ $ 59,738
Intergovernmental-other government units -
Charges for services 56,040
Fines and forfeitures -
Investment income
Miscellaneous - -
Total revenues 56,040 59,738
Expenditures:
Current:
Personnel services 29,872 -
Operating expenses 4,659
Capital outlay - -
Aid to other governments/non-profits - 56,251
Total expenditures 34,531 56,251
Excess of revenues over
(under)expenditures 21,509 3,487
Other financing sources(uses):
Transfers(to)/from other funds - (3,487)
Transfer(to)/from Board of County Commissioners
Transfer(to)/from other governments
Total other financing sources(uses) - (3,487)
Excess of revenues over expenditures and other
financing sources(uses) 21,509
Fund balances,beginning of year 25,297
Fund balances,end of year $ 46,806 $
27
MONROE COUNTY,FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30,2014
State Contract
Forfeiture Administrative Commissary
Revenues:
Intergovernmental-BOCC $ $ 8,210 $
Intergovernmental-other government units 472,050 -
Charges for services 3,389,159 433,360
Fines and forfeitures 141,476 - -
Investment income 421 1,818 2,964
Miscellaneous income - - 11,655
Total revenues 141,897 3,871,237 447,979
Expenditures:
Current:
Personnel services - 3,209,007 168,108
Operating expenses 31,198 290,051 201,050
Capital outlay - 139,719 -
Aid to other governments/non-profits - - -
Total expenditures 31,198 3,638,777 369,158
Excess of revenues over(under)
expenditures 110,699 232,460 78,821
Other financing sources(uses):
Transfers(to)/from other funds - 2,151 3,488
Transfer(to)/from Board of County Commissioners (110,699) - -
Transfer(to)/from other governments (119,361) -
Total other financing sources(uses) (110,699) (117,210) 3,488
Excess of revenues over expenditures and other
financing sources(uses) 115,250 82,309
Fund balances,beginning of year 975,141 554,872
Fund balances,end of year $ $ 1,090,391 $ 637,181
28
MONROE COUNTY,FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30,2014
Total Nonmajor
Inter-Agency Special Revenue
Communications Funds
Revenues:
Intergovernmental-BOCC $ 135,680 $ 203,628
Intergovernmental-other government units - 472,050
Charges for services 27,390 3,905,949
Fines and forfeitures - 141,476
Investment income 2,833 8,036
Miscellaneous income - 11,655
Total revenues 165,903 4,742,794
Expenditures:
Current:
Personnel services 818 3,407,805
Operating expenses 239,343 766,301
Capital outlay 629,089 768,808
Aid to other governments/non-profits - 56,251
Total expenditures 869,250 4,999,165
Excess of revenues over(under)
expenditures (703,347) (256,371)
Other financing sources(uses):
Transfers(to)/from other funds 2,152
Transfer(to)/from Board of County Commissioners (110,699)
Transfer(to)/from other governments (119,361)
Total other financing sources(uses) (227,908)
Excess of revenues over expenditures and other
financing sources(uses) (703,347) (484,279)
Fund balances,beginning of year 1,133,784 2,689,094
Fund balances,end of year $ 430,437 $ 2,204,815
29
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-TEEN COURT FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 60,000 $ 60,000 $ 56,040 $ (3,960)
Total revenues 60,000 60,000 56,040 (3,960)
Expenditures:
Current:
Personnel services 50,000 40,000 29,872 10,128
Operating expense 7,000 7,000 4,659 2,341
Total expenditures 57,000 47,000 34,531 12,469
Excess of revenues over(under)expenditures 3,000 13,000 21,509 8,509
Excess of revenues over expenditures and other
financing sources(uses) 3,000 13,000 21,509 8,509
Fund balances,beginning of year 28,361 25,561 25,297 (264)
Fund balances,end of year $ 31,361 $ 38,561 $ 46,806 $ 8,245
30
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- LAW ENFORCEMENT TRUST FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 45,000 $ 61,000 $ 59,738 $ (1,262)
Total revenues 45,000 61,000 59,738 (1,262)
Expenditures:
Current:
Aid to other governments/non-profits 45,000 61,000 56,251 4,749
Total expenditures 45,000 61,000 56,251 4,749
Excess of revenues over(under)expenditures - - 3,487 3,487
Other financing sources
Transfers(to)/from other funds (3,487) (3,487)
Total other financing sources (3,487) (3,487)
Excess of revenues over expenditures and other
financing sources(uses)
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
31
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-STATE FORFEITURE FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Fines and forfeitures $ 114,500 $ 144,500 $ 141,476 $ (3,024)
Investment income 500 500 421 (79)
Total revenues 115,000 145,000 141,897 (3,103)
Expenditures:
Current:
Operating expenses 64,000 33,000 31,198 1,802
Capital outlay 1,000 - - -
Total expenditures 65,000 33,000 31,198 1,802
Excess of revenues over(under)
expenditures 50,000 112,000 110,699 (1,301)
Other financing uses:
Transfer(to)/from Board of County Commissioners (50,000) (112,000) (110,699) 1,301
Total other financing uses (50,000) (112,000) (110,699) 1,301
Excess of revenues over expenditures and other
financing sources(uses) -
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
32
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-CONTRACT ADMINISTRATIVE FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 8,500 $ 8,400 $ 8,210 $ (190)
Intergovernmental-other governmental units 445,000 470,000 472,050 2,050
Charges for services 3,145,500 3,394,600 3,389,159 (5,441)
Interest income 1,000 2,000 1,818 (182)
Total revenues 3,600,000 3,875,000 3,871,237 (3,763)
Expenditures:
Current:
Personnel 3,050,000 3,230,000 3,209,007 20,993
Operating expenses 300,000 300,000 290,051 9,949
Capital expenses 120,000 145,000 139,719 5,281
Total expenditures 3,470,000 3,675,000 3,638,777 36,223
Excess of revenues over(under)
expenditures 130,000 200,000 232,460 32,460
Other financing sources(uses)
Transfers(to)/from other funds - - 2,151 2,151
Transfers(to)/from other governments (125,000) (119,361) 5,639
Total other financing sources(uses) - (125,000) (117,210) 7,790
Excess of revenues over expenditures and other
financing sources(uses) 130,000 75,000 115,250 40,250
Fund balances,beginning of year 953,937 913,437 975,141 61,704
Fund balances,end of year $ 1,083,937 $ 988,437 $ 1,090,391 $ 101,954
33
MONROE COUNTY,FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-COMMISSARY FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 406,500 $ 430,000 $ 433,360 $ 3,360
Investment income 3,400 3,000 2,964 (36)
Miscellaneous income 5,100 12,000 11,655 (345)
Total revenues 415,000 445,000 447,979 2,979
Expenditures:
Current:
Personnel expenses 160,000 170,000 168,108 1,892
Operating expenses 205,000 205,000 201,050 3,950
Capital outlay 20,000 - - -
Total expenditures 385,000 375,000 369,158 5,842
Excess of revenues over(under)
expenditures 30,000 70,000 78,821 8,821
Other financing sources(uses)
Transfers(to)/from other funds 3,500 3,500 3,488 (12)
Total other financing sources(uses) 3,500 3,500 3,488 (12)
Excess of revenues over expenditures and other
financing sources(uses) 33,500 73,500 82,309 8,809
Fund balances,beginning of year 441,781 531,581 554,872 23,291
Fund balances,end of year $ 475,281 $ 605,081 $ 637,181 $ 32,100
34
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- INTER-AGENCY COMMUNICATIONS FUND
YEAR ENDED SEPTEMBER 30,2014
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 175,000 $ 145,000 $ 135,680 $ (9,320)
Charges for services 65,000 27,000 27,390 390
Investment income 10,000 3,000 2,833 (167)
Total revenues 250,000 175,000 165,903 (9,097)
Expenditures:
Current:
Personnel services - 1,000 818 182
Operating expense 240,000 250,000 239,343 10,657
Capital outlay 10,000 650,000 629,089 20,911
Total expenditures 250,000 901,000 869,250 31,750
Excess of revenues over(under)
expenditures - (726,000) (703,347) 22,653
Fund balances,beginning of year 1,157,829 1,182,329 1,133,784 (48,545)
Fund balances,end of year $ 1,157,829 $ 456,329 $ 430,437 $ (25,892)
35
MONROE COUNTY, FLORIDA SHERIFF
AGENCY FUNDS DESCRIPTION
The purpose of each agency fund in the combining financial statement on the following page is described
below.
Civil Process Fund- This fund accounts for receipt and disbursement of funds received for the service of
papers by the Sheriff.
Bonds Fund-This fund accounts for receipts and disbursements of the Bonds Fund.
Inmate Fund - This fund accounts for receipts and disbursements of the monies held by the Sheriff on
behalf of incarcerated inmates.
36
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF CHANGES IN FIDUCIARY ASSETS AND LIABILITIES
ALL AGENCY FUNDS
YEAR ENDED SEPTEMBER 30,2014
October 1, September 30,
2013 Additions Deductions 2014
Civil Process
Assets
Cash and cash equivalent; $ 9,865 $ 107,631 $ 100,552 $ 16,944
Total assets $ 9,865 $ 107,631 $ 100,552 $ 16,944
Liabilities
Accounts payable $ - $ 117,372 $ 117,372 $ -
Due to Board of County Commissioners 5,453 73,950 69,486 9,917
Due to other funds 124 - 124 -
Due to other governments - 2,020 - 2,020
Due to individual: 4,288 51,105 50,386 5,007
Total liabilities $ 9,865 $ 244,447 $ 237,368 $ 16,944
Bonds
Assets
Cash and cash equivalent! $ 1,230,470 $ 1,869,706 $ 2,368,346 $ 731,830
Due from others 500 - 500 -
Total assets $ 1,230,970 $ 1,869,706 $ 2,368,846 $ 731,830
Liabilities
Due to individuals $ 1,230,970 $ 1,869,701 $ 2,368,846 $ 731,825
Due to other funds - 5 - 5
Total liabilities $ 1,230,970 $ 1,869,706 $ 2,368,846 $ 731,830
Inmate
Assets
Cash and cash equivalent; $ 49,629 $ 981,412 $ 999,281 $ 31,760
Due from others(TouchPay 13,930 795,674 803,787 5,817
Due from other funds - 54 - 54
Total assets $ 63,559 $ 1,777,140 $ 1,803,068 $ 37,631
Liabilities
Accounts payable $ 29,290 $ 324,947 $ 349,697 $ 4,540
Due to General Func 4,473 64,908 65,606 3,775
Due to Commissary func 16,831 170,376 183,090 4,117
Due to individuals 12,965 959,639 947,409 25,195
Due to others - 4 - 4
Total liabilities $ 63,559 $ 1,519,874 $ 1,545,8 22 $ 37,631
Total All Aoencv Funds
Assets
Cash and cash equivalent! $ 1,289,964 $ 2,958,749 $ 3,468,179 $ 780,534
Due from others 14,430 795,674 804,287 5,817
Due from other funds - 54 - 54
Total assets $ 1,304,394 $ 3,754,477 $ 4,272,466 $ 786,405
Liabilities
Accounts payable $ 29,290 $ 442,319 $ 467,069 $ 4,540
Due to Board of County Commissioner 5,453 73,950 69,486 9,917
Due to other funds 21,428 235,289 248,820 7,897
Due to other government: - 2,020 - 2,020
Due to individuals 1,248,223 2,880,445 3,366,641 762,027
Due to others - 4 - 4
Total liabilities $ 1,304,394 $ 3,634,027 $ 4,152,016 $ 786,405
37
SUPPLEMENTARY REPORTS
III" B e �e ,,
Report of Independent Auditor on Internal Control Over Financial Reporting and
on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with
Government Auditing Standards
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida:
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended
September 30, 2014, and the related notes to the financial statements, and have issued our report thereon
dated March 17, 2015 for the purpose of compliance with Section 218.29(2), Florida Statutes and Chapter
10.550, Rules of the Auditor General-Local Governmental Entity Audits.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the Sheriffs internal control over financial reporting
(internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of
expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Sheriffs internal control. Accordingly, we do not express an opinion on the effectiveness of
the Sheriffs internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the Sheriffs financial
statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a
deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Sheriffs financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
38
Purpose of this Report
This report is intended solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Sheriffs internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
March 17, 2015
39
Cherry1B e �e ,,
Independent Auditor's Management Letter
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida:
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Sheriff(the "Sheriff'), as of and for the
year ended September 30, 2014, and have issued our report thereon dated March 17, 2015.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
Other Reports
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and our Report of Independent Accountant on Compliance with Local
Government Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules
of the Auditor General. Disclosures in those reports, which are dated March 17, 2015, should be considered in
conjunction with this management letter.
Prior Audit Findings
Section 10.554(1)(i)l., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official
established pursuant to the Constitution of the State of Florida. There are no component units related to the
Sheriff.
Other Matters
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
40
Purpose of this Letter
The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
March 17, 2015
41
1111U
Cherry1B e �e ,,
Report of Independent Accountant on Compliance
with Local Government Investment Policies
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida:
Report on Compliance
We have examined the Monroe County, Florida Sheriff (the "Sheriff'), compliance with local government
investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30,
2014. Management is responsible for the Sheriff's compliance with those requirements. Our responsibility is to
express an opinion on the Sheriffs compliance based on our examination.
Scope
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the
Sheriffs compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion.
Our examination does not provide a legal determination on the Sheriffs compliance with specified requirements.
Opinion
In our opinion, the Sheriff complied, in all material respects, with the aforementioned requirements for the year
ended September 30, 2014.
Orlando, Florida
March 17, 2015
42