Fiscal Year 2012 MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
SEPTEMBER 30, 2012
AMY HEAVILIN, CPA
' CLERK OF THE CIRCUIT COURT & COMPTROLLER
' PREPARED BY:
CLERK OF THE CIRCUIT COURT FINANCE DEPARTMENT �
THOMAS RAVENEL, CPA
' FINANCE DIRECTOR
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MONROE COUNTY, FLORIDA
' COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012
' PAGE
INTRODUCTORY SECTION
' Transmittal Letter of the Clerk of the Circuit Court Al - A5
Certificate of Achievement for Excellence in Financial Reporting A6
List of Elected and Appointed Officials A7
' Organizational Chart A8
' FINANCIAL SECTION
Independent Auditors' Report B1 _ B2
' Management's Discussion and Analysis C1 - C12
Basic Financial Statements:
' Government-Wide Financial Statements
Statement of Net Assets D1 - D2
Statement of Activities D3 - D4
Fund Financial Statements
Balance Sheet-Governmental Funds E1 - E2
Reconciliation of the Balance Sheet of Governmental Funds to the
' Statement of Net Assets E3
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds E4 - E5
' Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities E6
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
' Major Governmental Funds:
General Fund E7 - El
Fine and Forfeiture Fund E12 - E13
' Governmental Grants Fund E14 - E16
HIDTA Grants Fund E17
Comprehensive Plan Land Authority Fund E18
' Statement of Net Assets - Proprietary Funds E19 - E22
Statement of Revenues, Expenses and Changes in Fund Net Assets -
Proprietary Funds E23 - E24
' Statement of Cash Flows - Proprietary Funds E25 - E28
Statement of Fiduciary Net Assets - Fiduciary Funds E29
' Statement of Changes in Fiduciary Net Assets - Fiduciary Funds E30
Notes to the Financial Statements F1 - F39
Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet - NonMajor Governmental Funds G1 - G12
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances -NonMajor Governmental Funds G 13 - G24
Schedules of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Special Revenue Funds:
Affordable Housing Programs G25
Road and Bridge Fund G26
I
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012
� PAGE
t
Tourist Development, All Districts, Two Cent G27
Tourist Development, Administration and Promotional, Two Cent G28 '
i Tourist Development, District#One G29
Tourist Development, District#Two G30
Tourist Development, District#Three G31 '
Tourist Development, District#Four G32
Tourist Development, District#Five G33
Impact Fees - Roadways G34 '
Impact Fees - Parks and Recreation G35
Impact Fees - Libraries G36
Impact Fees - Solid Waste G37 '
c Impact Fees - Police Facilities G38
Impact Fees - Fire and EMS G39
Impact Fees - Employee Fair Share Housing G40 '
Fire and Ambulance, District#1 - Lower and Middle Keys G41
Upper Keys Health Care Special Taxing District G42
4 Unincorporated Area Service District- Parks and Recreation G43
Unincorporated Area Service District - Planning, Building and Zoning G44 - G45
Local Housing Assistance G46
i Municipal Policing G47 t
4
Duck Key Security District G48
Boating Improvement G49
Miscellaneous Special Revenue G50 - G51 '
s Environmental Restoration G52
Court Facility Fees G53
Drug Abuse Trust G54 '
Marathon Municipal Service Taxing Unit G55
Bay Point Municipal Service Taxing Unit G56 ,
Big Coppitt Municipal Service Taxing Unit G57
Key Largo Municipal Service Taxing Unit G58
Stock Island Wastewater G59 '
Cudjoe-Sugarloaf Municipal Service Taxing Unit G60
Conch Key Municipal Service Taxing Unit G61
Long Key-Layton Municipal Service Taxing Unit G62 '
Duck Key Municipal Service Taxing Unit G63
Building Fund G64
Sheriffs Teen Court G65 ,
Sheriffs Federal Forfeiture G66
Sheriffs State Forfeiture G67
Sheriffs Contract Administration G68 '
Sheriffs Commissary G69
Sheriffs Interagency Communications G70
Sheriffs Trauma Star G71 '
Sheriffs Radio Communications G72
Sheriffs Grants G73
Sheriffs Shared Asset Forfeiture G74 ,
MONROE COUNTY, FLORIDA
' COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012
' Sheriffs E911 PAGEG75
Clerk's Records Modernization G76
' Clerk's Court Related G77
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
' One Cent Infrastructure Surtax Capital Project Fund G78
Infrastructure Sales Surtax Revenue Bonds, Series 2007 Capital Projects Fund G79
' All Debt Service Funds G80
Combining Statement of Net Assets - Internal Service Funds G81 - G82
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets -
' Internal Service Funds G83 - G84
Combining Statement of Cash Flows - Internal Service Funds G85 - G88
Combining Statement of Fiduciary Net Assets -All Agency Funds G89
' Combining Statement of Changes in Fiduciary Net Assets - All Agency Funds G90 - G91
STATISTICAL SECTION
Introduction H1
Net Assets by Component H2
' Changes in Net Assets H3-H5
Governmental Activities Tax Revenues By Source H6
Fund Balances of Governmental Funds H7
' Changes in Fund Balances of Governmental Funds H8-H9
General Governmental Tax Revenues By Source H10
Assessed Value and Estimated Actual Value of Taxable Property H11
' Direct and Overlapping Governments H12
Principal Property Taxpayers H13
Property Tax Levies and Collections H14
' Ratios of Outstanding Debt by Type H15
Ratios of General Bonded Debt Outstanding H16
Direct and Overlapping Governmental Activities Debt H17
' Legal Debt Margin Information H18
Pledged-Revenue Coverage - Governmental Activities H19
Pledged Revenue Bonds and Notes - Business-type Activities H2O
' Demographic and Economic Statistics H21
Principal Employers H22
Full-time Equivalent County Government Employees by Function H23
' Operating Indicators by Function H24
Capital Asset Statistics by Function H25
MONROE COUNTY, FLORIDA '
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012
PAGE '
SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES
Independent Auditors' Report on Internal Control over Financial Reporting '
t P P 9 and on 11-12
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards '
Independent Auditors' Report on Compliance With Requirements That Could Have a 13-14
Direct and Material Effect on Each Major Federal Awards Program and State
Financial Assistance Project and on Internal Control Over Compliance in '
Accordance with OMB Circular A-133 and Chapter 10.550, Rules of the Auditor
General
Schedule of Expenditures of Federal Awards and State Financial Assistance 15 - 116 '
Projects
Notes to Schedule of Expenditures of Federal Awards and State Financial 117
Assistance Projects '
Schedule of Findings and Questioned Costs - Federal Awards Programs and State 118-120
Financial Assistance Projects
Summary Schedule of Prior Audit Findings - Federal Awards Programs and State 121
Financial Assistance Projects
Independent Auditors' Management Letter J1-J2
LL3 AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
- ' MONROE COUNTY,FLORIDA
,
March 31, 2013
The Honorable George Nuegent
Mayor, Board of County Commissioners
Monroe County, Florida
Dear Mayor Nuegent:
It is our pleasure to present to you, the Board of County Commissioners and the citizens, the Mo-
nroe County, Florida Comprehensive Annual Financial Report (CAFR) for the fiscal year ended j
September 30, 2012. Chapter 218.39 of the Florida Statutes requires an independent certified pub-
lic accountant to audit the financial statements of counties in the State. In addition, the Federal j
Single Audit Act, the Florida Single Audit Act and the federal OMB Circular A-133 require an inde-
pendent auditor to report on the government's internal controls and compliance with legal require-
ments concerning the administration of federal awards and state financial assistance. This report
is published to fulfill these requirements.
' This report was prepared by the Finance Department of the Clerk of the Court. Responsibility for
both the accuracy of the presented data and the completeness and fairness of the presentation, in-
cluding all disclosures, rests with the Clerk of the Court as Chief Financial Officer of Monroe Coun-
ty. We assert that, to the best of our knowledge and belief, this financial report is complete and re-
liable in all material aspects. It is presented in a format designed to fairly present the financial po-
sition and results of operations of Monroe County as measured by the financial activity of its vari-
ous funds; and that all disclosures needed to allow the reader to gain a comprehensive under-
standing of the County's financial activity have been included.
The County has established a comprehensive internal control framework that is designed both to
protect the County's assets from loss, theft or misuse and to compile sufficient reliable accounting
information for financial statement preparation in conformity with United States generally accepted
accounting principles (GAAP) established by the Government Accounting Standards Board. Be-
cause the cost of internal controls should not outweigh their benefits, the objective is to provide
reasonable rather than absolute assurance that the financial statements will be free of material
misstatement.
Cherry Bekaert LLP has issued an unqualified ("clean") opinion on the Monroe County, Florida fi-
nancial statements for the year ended September 30, 2012. The independent auditors' report is
located at the front of the financial section of this report.
500 Whitehead Street Suite 101, PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3563
3117Overseas Highway, Marathon, FL 33050 Phone:305-289-5027 Fax:305-289-6025
' 88820 Overseas HiA hway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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Management's discussion and analysis (MD&A) can be found immediately following the indepen-
dent auditors' report and provides a narrative introduction, overview and analysis of the basic fi-
nancial statements. This letter of transmittal is designed to complement the MD&A and should be
read in conjunction with it. '
Monroe County Profile
Basic Information '
Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical isl-
ands that stretch more than one hundred miles into the Atlantic Ocean. These islands are con- '
nected in a chain-like fashion to the mainland by a series of forty-two bridges. The County seat,
Key West, is approximately one hundred fifty miles southwest of Miami. Havana, Cuba lies a mere
ninety miles to the south. '
Monroe County is a non-charter county established under the Constitution and the laws of the
State of Florida. Legislative authority and policy decisions are vested in the Board of County
Commissioners consisting of the mayor and four other members, all of whom are elected. The op- '
eration of other specific government functions resides with five Constitutional Officers. These Offic-
es are elective and their titles indicative of their specific function. The positions are the Clerk of the
Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. Monroe County pro- '
vides a full range of services including roads, health and social services, emergency medical ser-
vices, park and recreational services, solid waste services, airport services and other governmental
services. '
Reporting Entity
For financial reporting purposes, the County's reporting entity consists of the Board of County '
Commissioners, the Constitutional Officers and the Monroe County Comprehensive Plan Land Au-
thority. The Monroe County Comprehensive Plan Land Authority is legally separate, but in sub-
stance part of Monroe County's operations and a part of the County's financial responsibilities. Ac-
cordingly, it is reported as a blended component unit. Additional information on component units
can be found in the notes to the financial statements. The Monroe County School Board and the
Monroe County Mosquito Control District have not met the established criteria for inclusion in the
reporting entity, and accordingly, are excluded from this report. '
Budget
Formal budgetary integration is employed as a management control device during the year for all
fund types except as described in the notes to the financial statements. Constitutional officers
funded by the Board must submit their budgets by June 1 of each year. Monroe County follows the '
laws of Florida regarding the control, adoption and amendment of the budget during each fiscal
year. The Board conducts budget meetings on departmental budgets and constitutional officer re-
quests. Based on the information presented at the meetings, a tentative budget is presented to the
public by Board resolution. The public then responds to the tentative budget at public hearings. A '
final public hearing is then held and the final budget is adopted. The County Commission has in-
creased the level of budgetary control by requiring a County Commission resolution for all cost
center (departmental) budgetary changes. '
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Economic Condition
' Local Economy
Monroe County occupies a unique and very beautiful corner of the U.S. Our subtropical chain of
islands offers mild climate year-round and extensive recreational water activities. This makes the
' Florida Keys and Key West a major domestic and international tourist destination. Four of the top
ten taxpayers in Monroe County are in the hospitality industry. Airplane passenger arrivals in-
creased from 2011 by 10.1%. Tourist and recreational sales have increased by 3% and hotel room
' rental revenue has increased by 12.2%.
The 2012 tax roll assessed in 2011 remained approximately the same as prior year. The nation-
wide real estate market in 2011 has experienced further decline and Monroe County experienced a
similar decline. However, over a ten year period, property tax collections have risen 48%. All taxa-
ble sales have increased 7% from 2011 levels. It appears that the local economy is beginning to
show some signs of recovery.
The County's unemployment rate of 5°1° at September 30, 2012 is below the state and national
rates of 8.7% and 7.6%, respectively. (I
Local revenues and expenditures continue to be affected by intergovernmental pressures from re-
duced state aid, lack of funding for state-mandated programs and services, property tax reform, the
' national economic downturn, higher property insurance costs, and the increased demands for
stronger public safety services, affordable health insurance, indigent medical care, social services
and affordable housing.
' Long-term Financial Planning
The County has developed the Monroe County Year 2010 Comprehensive Plan. This plan has
' been approved by the State, and describes the County's goals in the areas of land use; conserva-
tion and coastal management; traffic circulation; mass transit; ports, aviation and related facilities;
affordable housing; potable water; solid waste; sanitary sewer; storm water drainage; natural
' groundwater aquifer recharge; recreation and open space; intergovernmental coordination; capital
improvements; and cultural resources. The County continues to evaluate and update its Compre-
hensive Plan.
' Monroe County has adopted many significant amendments to the 2010 Comprehensive Plan dur-
ing the last fiscal year. In December 2011, the County adopted amendments to clarify the defini-
tions and application of sub area policy for property located within unincorporated Monroe County
' and amendments regarding the moratorium for transient units.
In May 2012, the County adopted Military Compatibility criteria to address the compatibility of lands
' adjacent to or closely proximate to military installations in the Future Land Use Element. In a brief
summary, these amendments recognize existing property rights.
Additionally, in May 2012, the County adopted its Evaluation and Appraisal Report (EAR) of 2010
' Comprehensive Plan, which provides the analysis and framework for the ongoing Comprehensive
Plan Update Project. These are just a few of the many updates to the Plan.
1 A-3
The sanitary sewer or wastewater component of.the Comprehensive Plan addresses an unfunded '
mandate from the State to improve water quality in the Florida Keys by replacing cesspits and sep-
tic systems with a series of central wastewater collection and treatment systems. The County has
completed most of its service area with the exception of the Cudjoe Regional project which in-
cludes Sugarloaf Key, Summerland Key, Cudjoe Key and Big Pine Key. Construction costs are
presently expected to be approximately $150,000,000. There is an Interlocal Agreement with the
Florida Keys Aquaduct Authority for construction of the Cudjoe Regional project. The County has
levied wastewater special assessments, and is pursuing state grants and loans. It is considering '
the issuance of revenue bonds collateralized by the local infrastructure sales surtax.
Although most of the County's capital project funds are committed to the wastewater project, the '
County is assembling the funding to bring all facilities in compliance with the American Disabilities
Act over the next five years. The County has secured funding through a Community Development
Block Grant to accomplish this goal.
The County is balancing the use of ad valorem tax revenues with the maintenance of General '
Fund reserves used to insulate the General Fund from revenue fluctuations due to disasters of any
kind and provide adequate working capital for operations. The Board continues to respond to the '
ongoing economic conditions by maintaining rigorous cost controls, carefully analyzing the need for
each replacement or addition of staff positions, renegotiating contracts, and scrutinizing the cost
benefit of outside contractors. The Board continues to focus on its efforts to balance costs, servic-
es to Monroe County citizens, and reductions in its revenue base.
a The County provides health care coverage for 382 retirees. The Board has reviewed estimates of
the unfunded cost for future years' benefits, and staff is developing strategies to manage the finan-
cial impact to the County. As the actual versus expected cost of retiree health care coverage is
monitored, provisions of the plan may be modified as part of the management strategy.
Relevant Financial Policies
i
i The Board's financial policies conform to the requirements of Florida Statutes and accounting prin-
ciples generally accepted in the United States. The last update to the Board's financial policies oc-
curred in December, 2011, and approved implementation of GASB# 54.
Maior Initiatives '
The Big Coppitt Regional wastewater treatment system, which comprises a significant portion of
the wastewater project as a whole, was completed in 2011. The project was financed with a loan '
and grants from the Florida Department of Environmental Protection, local sales tax revenues and
assessments paid by property owners in the area.
The Florida Keys Municipal service taxing districts have been created to support the cost of '
wastewater projects in Conch Key, Bay Point, Big Coppitt, Key Largo, Stock Island, Cudjoe and
Sugarloaf Keys, Long Key-Layton, and Duck Key. The Duck Key and Key Largo wastewater
projects are close to completion. Bids have recently been awarded for the beginning stages of the '
Cudjoe Regional wastewater project. The Stock Island, Bay Point, City of Layton, Key Colony
Beach, Little Venice, Conch Key and Big Coppitt Regional projects have.been completed. The
wastewater projects in process will be funded as construction progresses by grants, capital project '
funds, debt proceeds, sales tax proceeds and property owner assessments.
The County continues to stimulate the local economy through increased advertising efforts. Ex- ,
penditures for the Tourist Development Council increased 17% over those in place last year. The
increased costs are funded by Tourist Development taxes which were increased in 2009.
A-4
1 Awards and Acknowledgments
The Government Finance Officers Association of the United States and Canada (GFOA) awarded
' a Certificate of Achievement for Excellence in Financial Reporting to Monroe County, Florida for its
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2011. This was
the twenty fourth consecutive year that the government has achieved this prestigious award. In
1
order to be awarded a Certificate of Achievement, a government must publish an easily readable
1 and efficiently organized comprehensive annual financial report. This report must satisfy both U.S.
generally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
1 comprehensive annual financial report continues to meet the Certificate of Achievement Program's
requirements and we are submitting it to the GFOA to determine its eligibility for another certificate.
1 The County also submits its budget document to GFOA, and has received GFOA's Distinguished
Budget Presentation Award for fourteen years.
1 Historical changes occurred in the fall of 2012. Due to retirements, four of the five Constitutional
Officers (Property Appraiser, Supervisor of Elections, Sheriff and Clerk of the Court) are newly
elected. We extend our gratitude to the outgoing elected officials for their dedicated years of ser-
vice to the citizens of Monroe County.
This report is the product of the dedication of the Finance Department under the direction of the
Clerk of the Court of Monroe County as Auditor and Chief Financial Officer to the Board of County
1 Commissioners. We would like to express our appreciation to the entire Finance Department and
to other County departments for their assistance in the preparation of this report. Special recogni-
tion goes to Sharon Moore, CPA for her efforts. We also extend our thanks and appreciation to our
1 independent auditors Cherry Bekaert LLP for their outstanding efforts and assistance. In closing,
we thank the County Commissioners for their interest and support to us throughout the year.
Sincerely,
1
1 Amy CPA Thomas Ravenel, CPA
Clerk �favik
he ircuit Court Finance Director
1 Chief Financial Officer
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Certificate of
Achievement 1
for Excellence
in Financial
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Reporting
Presented to 1
Monroe County
Florida
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For its Comprehensive Annual
Financial Report 1
for the Fiscal Year Ended
September 30, 2011
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A Certificate of Achievement for Excellence in Financial
s Reporting is presented by the Government Finance officers
Association of the United States and Canada to 1
'= government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest 1
standards in government accounting
and financial reporting.
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MONROE COUNTY, FLORIDA
' BOARD OF COUNTY COMMISSIONERS
' GEORGE NUEGENT, MAYOR I�
DISTRICT 2
' DANNY KOLHAGE DAVID RICE
' DISTRICT 1 DISTRICT 4
' HEATHER CARRUTHERS SYLVIA MURPHY
' DISTRICT DISTRICTS
' COUNTY ADMINISTRATOR
ROMAN GASTESI
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' CLERK OF THE CIRCUIT COURT AND
CHIEF FINANCIAL OFFICER
AMY HEAVILIN, CPA
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`0% Cherry Bekaert`'
Independent Auditors' Report
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the accompanying financial statements of the governmental activities, the business-
type activities, each major fund and the aggregate remaining fund information of Monroe County,
Florida (the "County") as of and for the year ended September 30, 2012, which collectively comprise
the County's basic financial statements as listed in the table of contents. These financial statements
are the responsibility of the County's management. Our responsibility is to express opinions on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and the significant estimates made by management, as well as evaluating the overall
financial statement presentation. We believe that our audit provides a reasonable basis for our
opinions.
In our opinion, based on our audit, the financial statements referred to above present fairly, in all
material respects, the respective financial position of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the County as of
September 30, 2012, and the respective changes in financial position and cash flows, where
applicable, thereof and the respective budgetary comparison for the General Fund, Fine and
Forfeiture Fund, Governmental Grants Fund, HIDTA Grants Fund, and Comprehensive Land Authority
Fund for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
In accordance with Government Auditing Standards, we have also issued our report dated March 31,
2013 on our consideration of the County's internal control over financial reporting and on our tests of
its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance
and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards and should be read in conjunction with this report in considering the
' results of our audit.
B-1
Accounting principles generally accepted in the United States of America require that the
Management's Discussion and Analysis be presented to supplement the basic financial statements. '
Such information, although not a part of the basic financial statements, is required by the
Governmental Accounting Standards Board, who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or '
historical context. We have applied certain limited procedures to the required supplementary
y information in accordance with auditing standards generally accepted in the United States of America,
which consisted of inquiries of management about the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic '
financial statements, and other knowledge we obtained during our audit of the basic financial
statements. We do not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or provide any '
assurance.
3
Our audit was conducted for the purpose of forming opinions on the financial statements that '
collectively comprise the County's basic financial statements. The introductory section, combining and
individual fund statements and schedules and the statistical section as listed in the foregoing table of
contents are presented for purposes of additional analysis and are not a required part of the basic
financial statements. Such information is the responsibility of management and was derived from and '
relates directly to the underlying accounting and other records used to prepare the basic financial
statements. The accompanying Schedule of Expenditures of Federal Awards and State Financial
Assistance Projects is also presented for purposes of additional analysis as required by the U.S.
Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations, and Chapter 10.550, Rules of the Auditor General, and is not a required part of
the basic financial statements. The combining and individual fund statements and schedules and the '
accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance Projects
have been subjected to the auditing procedures applied in the audit of the basic financial statements
and certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the basic '
financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the combining and
individual fund statements and schedules and the accompanying Schedule of Expenditures of Federal '
Awards and State Financial Assistance Projects are fairly stated in all material respects in relation to
the basic financial statements as a whole. The introductory and statistical sections have not been
subjected to the auditing procedures applied in the audit of the basic financial statements and,
accordingly, we do not express an opinion or provide any assurance on them. '
1
Orlando, Florida
March 31, 2013 ,
B-2 '
Management's Discussion and Analysis
As Finance Department management under the direction of the Chief Financial Officer and Clerk of the
Circuit Court in Monroe County, we offer readers this narrative overview and analysis of the financial
activities of Monroe County Government for the fiscal year ended September 30, 2012. We encourage
readers to consider this information in conjunction with additional information furnished in the letter of
transmittal of the report and the basic financial statements for an overall view of Monroe County's
' activities.
Financial Highlights
• Monroe County's total assets exceeded its liabilities at September 30, 2012 by $562,303,699,
an increase of $19,614,938. Net assets for governmental activities were $457,710,814 and
$104,592,885 for business-type activities.
• Unrestricted net assets, available for Monroe County's ongoing obligations to citizens and
creditors were $72,895,529, an increase of$4,117,313. Governmental activity unrestricted net
assets were $56,444,010. Business-type activity unrestricted net assets were $16,451,519.
• At September 30, 2012, Monroe County's governmental funds statement reported combined
ending fund balances of $203,074,385, an increase of $9,514,403 over the previous fiscal
' year.
• The General Fund reported an unassigned fund balance of $23,300,792. The General Fund
also reported a total fund balance of $37,438,288, an increase from the last fiscal year of
$103,596. The County experienced a favorable General Fund budget variance, mostly
attributable to lower than anticipated expenditures.
' • Bonded debt and loans of Monroe County decreased $8,883,844 in 2012. Monroe County's
percentage of bonded debt and loans compared to net assets decreased from 9.9% to 1.6%.
Overview of the Financial Statements
' This discussion and analysis is intended to serve as an introduction to Monroe County Government's
basic financial statements, which include government-wide statements, fund statements, as well as
' notes to the financial statements. This report also contains other supplementary information in addition
to the basic financial statements.
' Government-Wide Financial Statements
Government-wide financial statements are designed to provide the reader with a broad overview of the
financial position of Monroe County and are similar to private-sector financial statements. They include
a Statement of Net Assets and a Statement of Activities. These statements appear on pages D-1
through D-4 of this report.
' The Statement of Net Assets shows the County's assets less its liabilities at September 30, 2012. The
difference between these assets and liabilities is reported as net assets. Changes in net assets over
time may be indicative of an improving or deteriorating financial position. Net assets are reported in
three categories: 1) invested in capital assets, net of related debt, 2) restricted, and 3) unrestricted.
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The Statement of Activities, which follows the Statement of Net Assets, presents information showing '
how the net assets changed during fiscal year 2012. The statement presents all underlying events,
which contribute to the change, irrespective of the timing of the related cash flows. Thus, revenues and
expenses are reported in this statement for some items that will only affect cash flows in future fiscal '
periods. Such items include revenues earned and expenses incurred but not yet paid as well as
unused vacation leave, all of which will produce changes in cash in a future fiscal period.
Both statements attempt to distinguish functions of Monroe County that are principally supported by
taxes and intergovernmental revenues (governmental activities) from other functions that are intended
to recover all or a significant portion of their costs through user fees and charges for services '
(business-type activities). Governmental activities reported in the statements include general
government, public safety, physical environment, transportation, economic environment, human
services, culture and recreation, and court related. Business-type activities include Monroe County's
airports, solid waste and landfill operations, and the Card Sound Road and Toll Bridge. ,
Fund Financial Statements ,
I A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. Monroe County, like other state and local governments, ,
uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
All of the funds of Monroe County can be divided into three general categories: governmental,
i
proprietary and fiduciary funds.
Governmental Funds
i
Governmental Funds essentially account for the same functions as those reported in the government-
wide statements described above. However, unlike the government-wide statements, this set of
g financial statements focuses on events that produce near-term inflows-and outflows of spendable ,
} resources available at the end of the fiscal year, which is a narrower focus than the government-wide
financial statements. Such information may be useful in evaluating the available spendable resources.
These statements appear a E-1 through E-18 of this report. '
PP on pages es 9
It can be useful to compare the information presented for the governmental funds with similar '
information presented for governmental activities in the government-wide statements. Therefore,
reconciliations are provided as a link between both the governmental fund statements and the
government-wide statements to assist in this comparison. '
The governmental fund financial statements present financial information for the County's general,
special revenue, debt service and capital project funds. Governmental funds individually presented as '
major funds in Monroe County's statements include: the General Fund, four Special Revenue Funds:
Fine and Forfeiture, Governmental Grants, HIDTA Grants and the Comprehensive Plan Land Authority,
the Debt Service fund and two capital project funds: One Cent Infrastructure Surtax and Infrastructure '
Sales Surtax Revenue Bonds, Series 2007.
Although there are many smaller governmental funds in Monroe County, they have been presented in a '
total column "Nonmajor Governmental Funds." These funds are presented individually in the combining
and individual fund statements section of the report.
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Proprietary Funds
' Monroe County maintains two different types of proprietary funds, enterprise and internal service. The
Yp p p rY p
proprietary fund statements appear on E-19 through E-28 of this report.
' Enterprise funds are used to report business-type activities in the government-wide financial
statements. Monroe County maintains four major enterprise funds: Municipal Service District-Waste,
' Key West Airport, Card Sound Bridge, and the Marathon Airport. There are no non-major enterprise
funds.
' Internal service funds are used to accumulate and allocate costs among Monroe County's various
functions. Monroe County uses internal service funds to account for insurance activities (worker's
compensation, group health and risk management) and fleet maintenance activities. Internal service
' funds are presented in total in the fund financial statements but may be reviewed individually in the
combining and individual fund statements section of the report. Because these services predominantly
benefit governmental rather than business-type functions, they have been included within the
' government-wide financial statements as governmental activities. They are also combined into a
single, aggregated presentation in the proprietary fund financial statements.
Fiduciary Funds
' Monroe County uses fiduciary funds to account for resources held for the benefit of parties outside of
County government, such as assets held in trust and agency funds by Monroe County as an agent for
individuals. Fiduciary funds are not reflected in the government-wide financial statements because the
resources of those funds are not available to support Monroe County's.own programs. The accounting
used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial
statements appear on pages E-29 through E-30 of this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full
understanding of the data provided in both government-wide and fund financial statements. The notes
commence on page F-1 and continue throughout the entire F page section.
Other Information
Combining and individual statements and schedules mentioned earlier, which present details of non-
major funds used in governmental and enterprise funds, commence on page G-1 and continue
throughout the entire G page section. This section also includes the budget to actual schedules, and
statements for major capital project, internal service and agency funds.
Additional information about Monroe County can be found under the Statistical Section in the H page
section and the Single Audit Section in the I page section of this report.
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f Government-Wide Financial Analysis '
Monroe County Net Assets (in thousands)
Governmental Business-type Total Primary
Activities Activities Government
2012 2011 2012 2011 2012 2011 '
Current and Other Assets $253,809 $238,464 $32,333 $30,894 $286,142 $269,358
Capital Assets 298,221 296,923 85,343 88,255 383,564 385,178 '
Total Assets 552,030 535,387 117,676 119,149 669,706 654,536
A Current/Other Liabilities 26,691 26,675 4,648 4,860 31,339 31,535 '
Long-Term Liabilities 67,628 69,341 8,435 10,971 76,063 80,312
Total Liabilities 94,319 96,016 13,083 15,831 107,402 111,847
Net Assets: '
Invested in Capital Assets,
Net of Related Debt 268,481 262,950 79,206 79,303 347,687 342,253
Restricted 132,786 122,720 8,935 8,938 141,721 131,658 ,
Unrestricted 56,444 53,701 16,452 15,077 72,896 68,778
Total Net Assets $457,711 $439,371 $104,593 $103,318 $562,304 $542,689
The overall financial position of Monroe County improved in both fiscal years 2012 and 2011. Changes
in net assets over time can be one of the best and most useful indicators of a government's financial '
position. Monroe County's increase in net assets for the fiscal years ending 2012 and 2011 were
$19,614,938 and $19,172,272, respectively. The 2012 increase in net assets was $442,666 more than
the prior year. ,
The largest portion of net assets for 2012 and 2011 is Monroe County's investment in capital assets
(e.g., land and depreciated buildings, infrastructure and equipment) less any outstanding debt related to
their acquisition. This category represents 61.9% and 63.1% of total primary government net assets for ,
fiscal years 2012 and 2011. Monroe County uses these capital assets to provide services to citizens;
consequently, these assets are not available for future spending. Although Monroe County's investment
in capital assets is reported net of related debt, it should be noted that the resources needed to repay ,
this debt must be provided from other sources, since the capital assets themselves cannot be used to
liquidate these liabilities.
Total primary government net assets above also include restricted net assets. Restricted net assets ,
are resources subject to external restriction on how they may be used. The restrictions reported for
business-type activities are comprised of the landfill closure and post closure costs and the Key West ,
Airport's debt service payments and passenger facility charges. Restrictions reported for governmental
activities are special purpose funds which report the use of resources as designated by external
entities. The remaining component of net assets is unrestricted net assets. Unrestricted net assets ,
may be used to meet the County's ongoing obligations to citizens and creditors.
Current and other assets increased in 2012 due to favorable budget variances '
The increase in capital assets reflects the County's ongoing commitment of resources to the
wastewater improvement construction. The County also continues to construct improvements to public ,
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' facilities such as administrative buildings such as the Marathon Courthouse and fire stations as the one
located on Stock Island.
' Current and other liabilities were $4,648,080, or 4% lower than in 2011. Long term debt was reduced
pursuant to scheduled retirements and early retirements of debt incurred for the construction of the Big
Coppitt wastewater project and the Key West Airport Terminal. The County continues to available
source of Key West Airport funds to retire the Key West Airport Revenue Bonds early. Other post
employment benefits for the Key West Airport increased long term liabilities.
Comparison of Current Assets and Liabilities(in thousands)
A comparison of current assets as compared to current liabilities for both governmental and business-
type activities can be a good indication of Monroe County's ability to meet its current and existing
operational responsibilities. The ratios for the current and prior fiscal years are as follows:
Governmental Business-type
Activities Activities
2012 2011 2012 2011
Current Assets $244,223 $229,574 $ 22,726 $ 21,270
Current Liabilities $ 26,691 $ 26,675 $ 4,648 $ 4,860
' Ratio of Current Assets to
Current Liabilities 9.15 8.61 4.89 4.38
The schedule above demonstrates that Monroe County has more than adequate cash flows.
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i
Monroe County Changes in Net Assets (in thousands) 1
Governmental Business-type Total Primary '
Activities Activities Government
2012 2011 2012 2011 2012 2011
Revenues: '
Charges for
Services $3.0,418 $25,846 $25,717 $25,355 $ 56,135 $51,201
Operating Grants
and Contributions 31,140 30,949 3,393 3,438 34,533 34,387 '
Capital Grants
and Contributions 863 3,877 262 1,272 1,125 5,149
3 General Revenues: '
s Property Taxes 74,645 78,493 - - 74,645 78,493
Other Taxes 64,468 56,457 - - 64,468 56,457
State Revenue
Sharing 2,969 3,277 - - 2,969 3,277
Investment Income 1,254 1,699 155 351 1,409 2,050
Miscellaneous 2,845 3,786 12 13 2,857 3,799
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Total Revenues 208,602 204,384 29,539 30,429 238,141 234,813
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Expenses: '
General Government 33,110 35,084 - - 33,110 35,084
Public Safety 94,622 97,858 - - 94,622 97,858
Physical Environment 2,251 3,801 - - 2,251 3,801 '
Transportation 5,551 5,359 - - 5,551 5,359
Economic
Environment 29,394 20,748 29,394 20,748
Human Services 10,002 8,878 - - 10,002 8,878 '
' Culture and
s
Recreation 5,009 4,719 5,009 4,719
Court Related 8,708 9,489 - - 8,708 9,489 '
Interest on Long-Term _
Debt 1,920 1,789 1,920 1,789
Solid Waste - - 15,924 15,522 15,924 15,522
Toll Bridge - - 1,326 1,342 1,326 1,342 '
Key West Airport - - 9,183 9,092 9,183 9,092
' Marathon Airport - - 1,525 1,959 1,525 1,959
Total Expenses 190,567 187,725 27,958 27,915 218,525 215,640
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Change in Net Assets '
Before Transfers 18,035 16,659 1,580 2,514 19,615 19,173
Transfers 305 305 (305) (305) - -
Change in Net Assets 18,340 16,964 1,275 2,209 19,615 19,173 '
Net Assets, Beginning 439,371 422,407 103,318 101,109 542,689 523,516
Net Assets, Ending $457,711 $439,371 $104,593 $103,318 $562,304 $542,689 '
Governmental Activities
The graph on the next page represents a comparison of program revenues to program expenses for
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governmental activities in fiscal years 2012 and 2011. It is apparent from these graphs that general
revenues were required to cover expenses in each of the functions noted. '
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I
' Monroe County, Florida
Governmental Activities (in Millions)
For the year ended September 30, 2012
1 ■Program Revenues 0 Program Expenses li
i
100.0 94.6
80.0
60.0
' 40.0 33.1 35.8 29.4
I
20.0 9.7 5.5 10.0 5.0 4.4 8.7
4.3 2.3 1.8 4.0 1.8 0.6
0.0
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The largest revenue sources for governmental activities in 2012 are property taxes in the amount of
$74,644,751 and all other taxes totaling $64,468,347. Total taxes of $139,113,098 amounted to 66.7%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
source is operating grants at 14.9% of governmental activity revenues excluding transfers.
1 The 2012 graph identifies the largest expense function as public safety amounting to $94,622,170.
This is 49.6% of the total expenses for governmental activities. The second largest function is general
' government in the amount of $33,109,735 or 17.4% of total expenses for governmental activities. The
general government expenses include the Tax Collector, Property Appraiser, Clerk of the Circuit Court,
and the Supervisor of Elections.
Monroe County, Florida
Governmental Activities (in Millions)
For the year ended September 30, 2011
■Program Revenues 0 Program Expenses
' 100.0 97.9
77
80.0
' 60.0
40.0 35.1 35
20.7
' 20.0 11. ..
1.9 3.8 1.4 5.4 1.0 1.8 8.9 0.5 4.7 6.1 9.5
0.0
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' The largest revenue sources for governmental activities in 2011 are property taxes in the amount of
$78,492,821 and all other taxes totaling $56,457,295. Total taxes of $134,950,116 amounted to 66.0%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
' source is operating grants at 15.1% of governmental activity revenues excluding transfers.
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The 2011 rah identifies the largest expense function as public safety amounting to $97 858 383. 1
graph 9 p p Y 9 � ,
This is 52.1% of the total expenses for governmental activities. The second largest function is general
government in the amount of$35,083,581 or 18.7% of total expenses for governmental activities. The ,
general government expenses include the Tax Collector, Property Appraiser, Clerk of the Circuit Court,
and the Supervisor of Elections.
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Business-Type Activities
The purpose of proprietary funds is to recover the majority of costs incurred in providing a service
through user fees and charges for that service. Charges for services revenues in 2012 amount to
$25,716,982 or 87.1% of all revenue sources. Other revenue sources include operating grants, capital
grants, contributions, investment income, and miscellaneous. Total revenues excluding transfers from ,
other funds were in excess of expenses excluding transfers to other funds by $1,579,655.
The change in net assets in 2012 was $1,274,638. This represents a decrease of $933,947 from the ,
increase in 2011 of $2,208,585. There was a decrease of $1,054,180 in capital and operating grants.
However, these decreases were more than offset by increased charges for services which includes
PFC income in the amount of$361,635. '
Financial Analysis of Monroe County's Funds '
E
Governmental Funds '
G
Governmental funds provide information on near-term inflows, outflows, and balances of spendable
resources. In assessing Monroe County's financing requirements, unassigned fund balance represents '
the County's net resources available for spending at the end of the fiscal year. The governmental fund
types include the general fund, special revenue, debt service and capital project funds.
As mentioned earlier in the Financial Highlights, Monroe County's governmental funds reported ,
combined fund balances of $203,074,385 at the end of the current fiscal year. This represents a 4.9%
increase from the prior year. Governmental funds held non-spendable, restricted, committed or
assigned amounts totaling $179,773,593 to reflect the various constraints placed on those resources ,
for future use. Such amounts include $9,155,409 for non-spendable amounts, primarily due to
mortgages held by the Comprehensive Plan Land Authority to further affordable housing initiatives.
The General Fund is the chief operating fund of Monroe County and automatically, one of Monroe '
County's major funds. At September 30, 2012, total fund balance in the General Fund was
$37,438,288, an increase of $103,596 from the prior year. The unassigned portion of the General Fund '
fund balance is $23,300,792 or 62.2%.Total revenues decreased $1,511,352 or 3.9% from the previous
year. Revenue from taxes decreased $633,226 due to a decision by the Board of County
Commissioners to levy lower ad valorem taxes which are based on property values. Charges for '
services decreased $331,784. The miscellaneous category decreased by $391,971. Expenditures
increased $1,439,965 or 1.8%. The County settled a dispute over its responsibilities for Medicaid claims
and paid approximately $1,636,000. '
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1
' Other Maior Fund Information (in thousands)
Fine and Forfeiture Governmental Grants HIDTA Grants
' 2012 2011 2012 2011 2012 2011
Revenues and Other
Sources $45,921 $46,372 $ 6,538 $ 7,369 $ 20,376 $ 20,447
' Expenses and Other
Uses 45,933 44,680 7,873 5,869 20,376 20,447
' Increase/(Decrease) in Fund Balance $ (12) $ 1,692 $ 1,335 $ 1,500 $ - $
Comprehensive Plan One Cent
Land Authority Infrastructure Surtax
' 2012 2011 2012 2011
Revenues and Other Sources $ 3,752 $ 3,344 $ 16,828 $ 15,529
' Expenses and Other Uses 1,958 963 14,267 14,939
Increase/(Decrease)in
Fund Balance $ 1,794 $ 2,381 $ 2,561 $ 590
Infrastructure Sales Surtax
Revenue Bonds Series
2007 Debt Service
2012 2011 2012 2011
Revenues and Other Sources $ 24 $ 44 $ 8,409 $ 13,608
Expenses and Other Uses 3,752 2,276 8,077 13,504
Increase/(Decrease) in
Fund Balance $ 3,728 $(2,232) $ 332 $ 104
Fine and Forfeiture Special Revenue Fund Ad valorem taxes decreased due to the Board of County
Commissioners' decision to levy less taxes. Revenues continued to increase in the housing of federal
prisoner's at the jail. Air ambulance revenues decreased slightly over prior year. Expenditures
decreased from 2011 values.
Governmental Grants Special Revenue Fund Grant revenues and expenditures decreased as road
and bridge projects were substantially completed and hurricane reimbursement slowed. Revenues for
the Geiger Creek Bridge repair were $635,542 lower than prior year. Reimbursement for Hurricane
Wilma and Tropical Storm Fay were $532,540 less than prior year.
' HIDTA Grants Special Revenue Fund This fund is used to account for reimbursement grants funded
by the U.S. Department of Justice to fight drug trafficking. The volume of revenues and expenditures
has not significantly changed as programs established by the grantor have been continued.
' Comprehensive Plan Land Authority Special Revenue Fund Revenues from tourist impact taxes and
grants increased $408,369, or 12% over last year. Land acquisitions increased $966,140 from the prior
year.
' C-9
One Cent Infrastructure Surtax Capital Protects Fund The citizens of Monroe County approved a one ,
cent sales surtax which is the main revenue source in the fund. The predominant factor in the
revenues increase was an increase in sales tax revenues. The net change in revenues included a
E decrease in transfers from the Governmental Grants fund for grant projects completed in the prior year. '
Expenditures increased during the current year to early retire debt associated with waste water projects
and to fund construction costs for the Duck Key portion of the waste water improvement project.
i Infrastructure Revenue Bonds Series 2007 Capital Protects Fund In 2007 Monroe County issued '
$29,415,000 in Revenue Bonds to be paid from one cent sales surtax revenues. Revenues in the
current year were limited to investment revenues which have dropped as bond proceeds are used and '
interest rates continue to drop. Total expenditures were roughly the same for the current and prior
year. However, the ongoing Key Largo wastewater construction incurred less expenditure during the
f year, while expenditures for the new Stock Island Fire Station increased. '
I Debt Service The County is required to build a wastewater collection system for the Florida Keys. As
part of the financing plan for one phase of construction costs, the County secured interim financing '
through the Florida Rural Utility Financing Commission. During the prior year, the County secured
permanent financing through the Florida Department of Environmental Protection's Clean Water State
Revolving Loan Fund and retired the interim financing. '
' Proprietary Funds
Proprietary fund statements provide the same information as in the business-type activities column of '
the government-wide statements, but in greater detail and on a fund basis for enterprise funds and
internal service funds.
The Municipal Service District-Waste Enterprise Fund maintains Monroe County's landfills and transfer
sites. Monroe County continues to outsource the waste haul-out services through a major contract.
Monies were received from a Small County Consolidated Grant Agreement, a recycling grant, for the '
current and prior year. In addition, revenues from service fees are slightly more than the prior year.
The change in service revenues is attributed to an improvement in the County's rate of recycling. The
rate of recycling continues to increase. The cost of operations also increased due to an increase in '
contractual services.
Card Sound Bridge Enterprise Fund The Bridge is an alternative route to the "Eighteen Mile Stretch." '
Revenues from tolls declined slightly which is attributed to the difficult economy. Investment revenues
continued to decline due to a slight decrease in investments and continuing lower interest rates.
The Key West Airport Enterprise Fund There were significant revenue increases in airline fees and '
rents. Also, there was a transfer from the Internal Service Risk Management fund of $779,423 to
reimburse it for insurance proceeds collected by the Risk Management Fund and deductibles. '
Expenses increased due to security upgrades in the building, offset significantly by a reduction in
personnel expenses. Continued planning studies for further improvements to airport facilities added to
expenses.
Other factors concerning the finances of these three major funds have already been addressed in the
discussion of Monroe County's business-type activities.
The internal service funds include the Worker's Compensation Fund, Group Insurance Fund, Risk
Management Fund and the Fleet Management Fund. The self-insurance funds are an important part of
Monroe County's operations. '
Internal service fund operating revenues remain virtually unchanged. However, there was an increase
in the insurance recoveries category due the recovery at the Key West Airport of$779,423. '
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' Capital Assets
Monroe County's financial statements present capital assets in two categories: those assets subject to
' depreciation, such as buildings, infrastructure, and equipment and those not subject to depreciation
such as land and construction in process.
' Investment in capital assets for both governmental and business-type activities, net of related debt at
September 30, 2012, was $347,687,305. Investment in capital assets, net of related debt, for
governmental activities is $268,481,196 and $79,206,109 for business-type activities.
tThese capital assets include assets purchased as well as donated. They also include infrastructure
assets, e.g., bike paths, roads, bridges, stormwater and wastewater sites recorded at historical cost.
' Monroe County has several significant general government construction projects. Construction is
almost completed for the Duck Key wastewater collection system. Other projects ongoing include the
renovation of the Geiger Key Bridge and the Marathon courthouse, and well as a county-wide project to
' insure building compliance with ADA requirements. The County's primary focus for general government
capital assets is the construction of its wastewater collection systems.
' Further details are available in Note 6 to the financial statements pages F-17 through F-18.
Long-Term Debt
' At September 30, 2012, Monroe County had long-term debt in the amount of$81,954,780. This debt is
mainly comprised of revenue bonds and notes secured by pledges of revenues. Revenue secured debt
' for governmental activities is $73,166,026 and $8,788,754 is for business-type activities. Monroe
County has no general obligation bonds.
' Additions to long-term debt consisted of adjustments to the estimates of other post employment
benefits and accrued compensated absences earned.
' Retirements of long-term debt amounted to $15,574,916 which included the retirement of$8,883,844 of
revenue bonds and notes.
' Moody's Investors Service rates Monroe County, Florida Infrastructure Sales Surtax Revenue Bonds,
Series 2003 and 2007 as "Al". Standard and Poor's Ratings Services have rated these issues "A+".
The Monroe County Florida Airport Variable Rate Revenue Bonds ratings are A2/A. Further details are
available in Note 12 to the financial statements pages F-25 through F-29.
Budgetary Highlights
There was a 2012 budget change to the General Fund revenues "Miscellaneous" category, and it was
insignificant.
' There was only one significant category change in the expense budget of the General Fund. This
occurred in the Human Services category. Due to a settlement with the Medicaid program, the Welfare
' budget was increased to include an amount of$1,636,000.
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' C-11
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Economic Factors and Next Year's Budgets and Rates ,
f
Monroe County's short and long-term goals and policies are developed during the budget process each
year. The BOCC discusses trends, capital projects and policy priorities at public meetings held during
the budget planning phase. These priorities are further refined, clarified and adopted during the budget ,
preparation. The FY 2013 budget was developed in consideration of the economic stabilization being
experienced and the resulting moderate increases to sales tax revenues. The financial outlook for
Monroe County remains sound. There is a modest rebounding of property values, slow gains in '
' consumer spending and declining unemployment. Revenues from tourism, our main economic source,
continue to reflect increases.
Total budgeted revenues/sources increased approximately 2.5% between 2012 and 2013, excluding
1
interfund transfers and excess fees. The largest revenue source of the County's General Fund is ad
E valorem taxes. The aggregate millage rate for 2013 is 2.62% lower than the rolled back rate, resulting '
in a reduction in revenue of $2,877,412. This is a continued trend of the past several years. After
property taxes, the Local Government Half-Cent Sales Tax is the single, largest revenue source in the
General Fund. An increase of approximately 12% is expected, as the tourism industry shows signs of ,
recovery. A 2% increase in Charges for Services is budgeted.
Budgeted expenditures have increased particularly in the Physical Environment and Transportation
categories. Expenditures for capital projects are ongoing. Significant capital projects include the '
following:
• Construction of the Cudjoe Regional Wastewater system ,
y Continued implementation of ADA compliance retrofits for County Facilities
• Construction/renovation of fire facilities on Stock Island, Conch Key and Crawl Key
• Renovations for Marathon Courthouse, Freeman Justice Center and Drug Court '
• Higgs Beach Master Plan Phase I —playground
• Design of County Road 905 bicycle land
• Customs and Border Protection facility at the Marathon Airport '
i
Tourism revenues are very important to the Keys' economic health, and the County will continue to '
advertise the Keys as a tourist destination.
Requests for Information '
This financial report is designed to provide a general overview of Monroe County's finances for all those
with an interest in its finances. Questions concerning any of the information provided in this report or '
requests for additional information should be addressed to the Finance Director, Clerk of the Circuit
Court, 500 Whitehead Street, Key West, Florida 33040.
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� Basic Financial Statements
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MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012
Primary Government
Governmental Business-Type
Activities Activities Total
ASSETS ,
I Current Assets:
Cash and Cash Equivalents $ 72,665,404 $3,233,099 $ 75,898,503 '
Investments 148,358,925 17,007,121 165,366,046
Restricted Interest Receivable - 635 635
Accounts Receivable, Net 1,512,491 1,233,561 2,746,052
Internal Balances 1,517,368 (1,517,368) - ,
Due from Other Governmental Units 10,336,679 841,899 11,178,578
4 Interest Receivable 531,940 58,163 590,103 ,
Inventory 3,830 - 3,830
Restricted Cash and Cash Equivalents 4,818,966 938,683 5,757,649
Restricted Investments 4,477,826 930,029 5,407,855
Total Current Assets 244,223,429 22,725,822 266,949,251 ,
Noncurrent Assets:
Restricted Cash and Cash Equivalents - 7,933,683 7,933,683
Restricted Investments - 1,425,278 1,425,278
Restricted Interest Receivable - 2,476 2,476
Mortgage/ Notes Receivable 18,340,286 - 18,340,286 ,
x
Allowance for Mortgage/Notes Receivable (9,188,707) - (9,188,707)
Deferred Charges 433,850 246,160 680,010
Land and Other Nondepreciable Assets 113,952,389 6,508,708 120,461,097 '
Other Capital Assets, Net of Accum Deprec 184,268,624 78,833,911 263,102,535
Total Noncurrent Assets 307,806,442 94,950,216 402,756,658
Total Assets 552,029,871 117,676,038 669,705,909
LIABILITIES ,
Current Liabilities:
Accounts Payable 11,877,465 2,427,575 14,305,040
Retainage Payable 306,163 - 306,163 '
Accrued Wages and Benefits Payable 2,850,867 188,546 31039,413
Claims and Judgements Payable 3,001,842 - 3,001,842
Due to Other Governmental Units 2,689,799 72,397 2,762,196 ,
Accrued Comp. Absences Payable 623,675 23,313 646,988
Other Current Liabilities 16,570 - 16,570
Deposits in Escrow 50,448 96,265 146,713 ,
Unearned Revenue 349,349 200 349,549
Accrued Interest Payable 10,528 - 10,528
(Continued)
The notes to the financial statements are an integral part of this statement.
D-1
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS -CONTINUED
' SEPTEMBER 30, 2012
Primary Government
Governmental Business-Type
Activities Activities Total
' Capital Leases Payable - 50,000 50,000
Revenue Notes Payable 428,643 - 428,643
Revenue Bonds Payable 4,486,091 - 4,486,091
Current Liabilities Pyble fm Curr Rest Assets:
Accounts Payable - 880,832 880,832
Retainage Payable - 497,755 497,755
Accrued Interest Payable 1,197 1,197
Revenue Bonds Payable - 410,000 410,000
Total Current Liabilities 26,691,440 4,648,080 31,339,520
Noncurrent Liabilities:
Payable from Restricted Assets-
Landfill Closure/Postclosure Costs 424,984 424,984
Accrued Comp. Absences Payable 8,016,328 312,469 8,328,797
Capital Leases Payable - 517,270 517,270
Revenue Notes Payable 9,024,466 9,024,466
Revenue Bonds Payable 25,097,409 5,650,000 30,747,409
Claims and Judgements Payable - 135,685 135,685
OPEB Liability 25,489,414 1,394,665 26,884,079
Total Noncurrent Liabilities 67,627,617 8,435,073 76,062,690
Total Liabilities 94,319,057 13,083,153 107,402,210
NET ASSETS
1 Invested in Capital Assets, Net of
Related Debt 268,481,196 79,206,109 347,687,305
' Restricted:
Public Safety 37,643,096 37,643,096
Physical Environment 6,622,990 6,622,990
' Transportation 15,773,290 - 15,773,290
Economic Environment 19,608,470 19,608,470
Land Authority 6,325,340 - 6,325,340
Court Programs 5,114,637 5,114,637
Human Services 2,762,108 2,762,108
General 3,811,200 - 3,811,200
Landfill Closure and Post Closure - 1,506,244 1,506,244
Capital Projects 32,596,870 2,842,118 35,438,988
Debt Service 2,527,607 4,586,895 7,114,502
' Unrestricted 56,444,010 16,451,519 72,895,529
Total Net Assets $ 457,710,814 $104,592,885 $ 562,303,699
D-2
MONROE COUNTY, FLORIDA
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Program Revenues
Operating Capital '
Charges for Grants and Grants and
Functions/Programs Expenses Services Contributions Contributions
Primary government: '
Governmental activities:
General Government $ 33,109,735 $ 9,696,334 $ - $Public Safety 94,622,170 14,575,155 21,263,295
Physical Environment 2,250,694 4,029,585 142,561 99,890
4 Transportation 5,550,632 280,555 700,233 762,771
Economic Environment 29,394,468 12,688 4,016,436 -
Human Services 10,002,254 571,446 1,229,442
Culture and Recreation 5,009,394 56,652 524,212 -
x Court Related 8,708,250 1,195,299 3,264,091 -
Interest on Long Term Debt 1,919,617 - - - '
Total governmental activities 190,567,214 30,417,714 31,140,270 862,661
Business-type activities:
Solid Waste 15,924,397 17,906,705 191,176 -
Toll Bridge 1,325,922 928,993 - -
Key West Airport 9,183,855 6,116,883 3,114,969 128,374
Marathon Airport 1,525,104 764,401 87,042 133,867 '
Total business-type activities 27,959,278 25,716,982 3,393,187 262,241
r Total primary government $ 218,526,492 $ 56,134,696 $ 34,533,457 $ 1,124,902 '
General Revenues: '
Taxes:
Ad Valorem Taxes
Tourist Impact Tax
Gas Tax '
1/2 Cent Sales Tax
One Cent Infrastructure Tax
Tourist Development Tax '
Other Taxes
Other St. Shared Rev, Unrestricted
Investment Income '
Settlements, Insurance Recoveries
Donations, and Other Income
Transfers
Total General Revenues and Trsfs '
Change in Net Assets
Total Net Assets-Beginning
Total Net Assets-Ending
The notes to the financial statements are an integral part of these statements. '
D-3
Net(Expense) Revenue and Changes in Net Assets
Primary Government
Governmental Business-type
Activities Activities Total
$ (23,413,401) $ - $ (23,413,401)
(58,783,720) - (58,783,720)
' 2,021,342 - 2,021,342
(3,807,073) - (3,807,073)
(25,365,344) - (25,365,344)
(8,201,366) _ (8,201,366)
(4,428,530) (4,428,530)
(4,248,860) - (4,248,860)
(1,919,617) _ (1,919,617)
(128,146,569) (128,146,569)
2,173,484 2,173,484
(396,929) (396,929)
- 176,371 176,371
- (539,794) (539,794)
1,413,132 1,413,132
(128,146,569) 1,413,132 (126,733,437)
' 74,644,751 - 74,644,751
6,288,112 - 6,288,112
5,632,636 - 5,632,636
8,755,791 8,755,791
16,318,450 - 16,318,450
25,606,873 _ 25,606,873
1,866,485 1,866,485
2,968,649 - 2,968,649
1,253,656 154,535 1,408,191
2,846,449 11,988 2,858,437
305,017 (305,017) -
146,486,869 (138,494) 146,348,375
18,340,300 1,274,638 19,614,938
439,370,514 103,318,247 542,688,761
$ 457,710,814 $ 104,592,885 $ 562,303,699
1
D-4
1
9
MONROE COUNTY, FLORIDA
BALANCE SHEET '
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
no too,
Fine & Governmental HIDTA '
General Forfeiture Grants Grants
Assets '
Cash and Cash Equivalents $ 17,519,319 $ 3,189,965 $ 310,701 $ 200,597
Investments 24,716,366 15,107,029 550,700 -
Accounts Receivable, Net 110,069 1,042,474 - 24,119
Due from Other Funds 3,971,855 1,771,904 479,698 2396 '
Due from Other Governmental Units 394,672 199,726 4,467,757 2,718:752
Mortgages/Notes Receivable - - 225,11"9 -
'i Allowance for Mortgages/Notes Receivable - - (225,119) -
Interest Receivable 82,242 50,296 1,824
Inventory 3,830 - - -
Total Assets $46,798,353 $21,361,394 $ 5,810,680 $ 2,945,864
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 3,096,281 $ 111,036 $ 725,575 $ 1,232,279 '
Retainage Payable 9,101 - 70,365
Accrued Wages and Benefits Payable 1,761,688 62,136 48,416 94,774
i Due to Other Funds 3,614,203 110,060 1,245,362 246709
Due to Other Governmental Units 825,330 31,861 77,499 1,370:487 '
Other Current Liabilities 4,694 - - 1,615
Deposits in Escrow 48,768 - -
Deferred Revenues - 823,077 3,092,276 '
i Total Liabilities 9,360,065 1,138,170 5,262,493 2,945,864
x
Fund Balances: '
Nonspendable 3,830 - - -
Restricted 95,485 20,223,224 548,187
Committed - - - -
Assigned 14,038,181
Unassigned 23,300,792 - - -
Total Fund Balances 37,438,288 20,223,224 548,187 -
Total Liabilities and Fund Balances $46,798,353 $21,361,394 $ 5,810,680 $ 2,945,864
_ o 7 1 C'
o M ,
_. 0 1
m ,
U ,
The notes to the financial statements are an integral part of these statements.
E-1
IMS accta fbr
' �Gard kJAc ,f3
liven 1vv a)r—C
rVE
08 1kx
Comprehensive One Cent Infra Sls Srtx or Total
' Plan Land Infrastructure Revenue Bonds All Governmental Governmental
Authority Surtax Series 2007 Debt Service Funds Funds
' $ 13,251,371 $ 4,152,483 $ 4,939,691 $ 707,559 $ 27,873,033 $ 72,144,719
20,621,754 4,477,826 1,814,251 62,758,560 130,046,486
- - - - 326,517 1,503,179
376,310 - - - 2,893,601 9,495,764
' 24,196 1,225,480 _ _ 1,227,913 T&,158�6
9,151,579 8,963,588 18,340,286
- - - - (8,963,588) (9,188,707)
' _ 68,646 4,803 6,024 242,220 456,055
3,830
$ 22,803,456 $ 26,068,363 $ 9,422,320 $ 2,527,834 $ 95,321,844 $ 233,060,108
$ 1,091 $ 120,931 $ 1,703,232 $ - $ 3,693,677 $ 10,687,102
' - 105,619 89,017 _ 32,061 306,163
11,290 17,800 5,096 775,419 2,776,619
- 952,184 - 227 3,136,613 9,305,358
_ - 375,730 , 2,680,907-
10,261 16,570
- - - 1,680 50,448
' - - - - 247,203 4,162,556
12,381 1,196,534 1,797,345 227 8,272,644 29,985,723
' 9,151,579 - - - - 9,155,409
6,325,340 24,871,829 7,624,975 2,527,607 79,865,753 142,082,400
- - - - 2,752,586 2,752,586
7,314,156 _ = _ 4,430,861 25,783,198
23,300,792
22,791,075 24,871,829 7,624,975 2,527,607 87,049,200 203,074,385
' $ 22,803,456 $ 26,068,363 $ 9,422,320 $ 2,527,834 $ 95,321,844 $ 233,060,108
1
1
1
E-2
1
i
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012 '
i
t Amounts reported for governmental activities in the Statement of Net Assets are different because:
Ending Fund Balance- Governmental Funds $ 203,074,385
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the governmental funds, '
net of accumulated depreciation of$117,952,252. 298,221,013
fi
i Other assets not available to pay current period expenditures, therefore
are reported as deferred revenues in the funds. 433,850
t
x Deferred revenues are not reported in the governmental funds as they
x are not current financial resources. They are reported as a reduction of '
deferred revenues in the Statement of Net Assets. 3,813,209
Long-term liabilities, including bonds payable, are not due and payable ,
in the current period and, therefore, are not reported in the funds.
Revenue Bonds Payable $ (29,583,500)
Revenue Notes Payable (9,453,109)
OPEB Liability (24,916,724)
Accrued Interest Payable (10,528)
Accrued Compensated Absences (8,492,118) '
Total (72,455,979)
s
The Assets and Liabilities of the Internal Service Funds (funds are used '
to charge the costs of insurance and fleet maintenance activities to
individual funds) are not reported in the Governmental Funds. 24,624,336
Net Assets of governmental activities $ 457,710,814 '
1
The notes to the financial statements are an P
integral art of this statement. '
9
E-3 '
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Fine & Governmental HIDTA '
General Forfeiture Grants Grants
Revenues:
Taxes $23,908,460 $ 39,674,250 $
Licenses and Permits - - - -
Intergovernmental 7,486,167 74,050 5,717,205 20,376,253
Charges for Services 4,177,607 4,412,367 125,527 - '
Fines and Forfeitures 1.0,006 94,775 - -
Investment Income 225,884 126,045 6,169 -
Miscellaneous 1,144,824 6,163 70,444
Total Revenues 36,952,948 44,387,650 5,919,345 20,376,253
Expenditures: '
Current:
General Government 25,350,651 465,641 - -
Public Safety 39,548,966 8,101,901 614,613 20,376,253
Physical Environment 201,146 - 232,307 - -
Transportation 258,149 - 1,424,640 -
Economic Environment 548,562 - 3,215,141 - '
Human Services 7,737,876 - 1,775,664 -
Culture and Recreation 2,970,458 - 45,437 -
Court Related 3,705,247 318,579 - -
Capital Projects
Debt Service - - - -
Total Expenditures 80,321,055 8,886,121 7,307,802 20,376,253
Excess/Deficiency of Revenues
Over/(Under) Expenditures (43,368,107) 35,501,529 (1,388,457) -
Other Financing Sources/(Uses):
Transfers from Other Funds 46,840,489 1,533,154 618,614 -
Transfers to Other Funds (3,368,786) (37,046,781) (565,615)
Total Other Financing Sources/(Uses) 43,471,703 (35,513,627) 52,999 -
Net Change in Fund Balances 103,596 (12,098) (1,335,458)
Fund Balances-October 1 37,334,692 20,235,322 1,883,645 -
Fund Balances-September 30 $ 37,438,288 $ 20,223,224 $ 548,187 $ -
The notes to the financial statements are an integral part of these statements.
E-4
Comprehensive One Cent Infra Sls Srtx Nonmajor Total
' Plan Land Infrastructure Revenue Bonds All Governmental Governmental
Authority Surtax Series 2007 Debt Service Funds Funds
i
' $ _ $ 16,318,450 $ _ $ _ $ 43,204,859 $ 123,106,019
5,472,910 5,472,910
3,607,324 - - - 14,009,544 51,270,543
' - _ = _ 10,379,400 19,094,901
1,110,580 1,215,361
59,909 90,889 24,372 15,475 590,884 1,139,627
67,398 9,160 - - 480,190 1,778,179
' 3,734,631 16,418,499 24,372 15,475 75,248,367 203,077,540
i
1,958,431 - - - 2,696,559 30,471,282
21,760,109 90,401,842
1,275,395 1,708,848
- - 4,435,908 6,118,697
- - 23,537,761 27,301,464
- - - - 228,789 9,742,329
- 1,507,959 4,523,854
- - 4,279,736 8,303,562
' _ 1,737,429 3,752,635 - 2,361,894 7,851,958
8,077,255 8,077,255
1,958,431 1,737,429 3,752,635 8,077,255 62,084,110 194,501,091
�I
1,776,200 14,681,070 (3,728,263) (8,061,780) 13,164,257 8,576,449
18,054 409,802 - 8,394,187 8,183,945 65,998,245
- (12,530,196) _ - (11,548,913) (65,060,291)
18,054 (12,120,394) 8,394,187 (3,364,968) 937,954
' 1,794,254 2,560,676 (3,728,263) 332,407 9,799,289 9,514,403
20,996,821 22,311,153 11,353,238 2,195,200 77,249,911 193,559,982
$ 22,791,075 $ 24,871,829 $ 7,624,975 $ 2,527,607 $ 87,049,200 $ 203,074,385
1
E-5
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances-total governmental funds $ 9,514,4031
Governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their estimated '
useful lives and reported as depreciation expense. This is the amount by which
capital outlays of$10,911,281 exceed depreciation of$9,572,682 in the current
period. 1,338,5991
Payment of long-term debt is reported as an expenditure on the Governmental
Funds as current financial resources are used, but a reduction of long-term
liabilities in the Statement of Net Assets. 6,134,206
The change in compensated absences is reported on the Statement of Activities
but is not reported in the governmental funds as current financial resources are '
not used. (444,769)
The change in OPEB liability is reported on the Statement of Activities but is not
i
reported in governmental funds as current financial resources are not used. (3,678,6664
Governmental funds report the effect of issuance costs, premiums, discounts,
and similar items when debt is first issued; whereas, these amounts are deferred '
and amortized in the Statement of Activities. In addition, interest and other
accruals not using current financial resources are reported as governmental
activities. The amount is the net effect of these transactions. 23,432�
Revenues that do not provide current financial resources are not reported on
governmental funds. However, revenues that are earned in the current period
are reported in the Statement of Activities. 1,679,5341 ;
The net revenues of intern al'service funds (funds used to charge the costs of
certain activities to individual funds) are reported with governmental activities. 3,773,561
Change in net assets of governmental activities $ 18,340,300
The notes to the financial statements are an integral part of this statement. '
E-6
MONROE COUNTY, FLORIDA
GENERAL FUND C01
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
I�
Variance with
' Final Budget
Original Final Positive
' Budget Budget Actual (Negative)
REVENUES:
Taxes $23,922,864 $23,922,864 $23,908,460 $ (14,404)
Intergovernmental 7,094,540 7,094,540 7,486,167 391,627
Charges for Services 3,967,186 3,967,186 4,177,607 210,421
Fines and Forfeitures 10,920 10,920 10,006 (914)
Investment Income 246,863 246,863 225,884 (20,979)
Miscellaneous 703,061 737,970 1,144,824 406,854
Total Revenues 35,945,434 35,980,343 36,952,948 972,605
' EXPENDITURES:
Current:
General Government:
Board of County Commissioners 1,642,820 1,642,820 1,371,182 271,638
County Administrator 577,776 637,376 614,232 23,144
Public Works Management 120,892 120,892 120,439 453
County Attorney 1,417,404 1,417,404 1,194,073 223,331
Office of Management & Budget 508,371 508,371 314,743 193,628
Technical Services 1,569,534 1,674,534 1,506,211 168,323
Technology Replacement 381,730 276,730 209,742 66,988
Grants Administration 166,536 179,036 165,629 13,407
Personnel 335,937 340,937 323,366 17,571
Purchasing 215,644 215,644 201,650 13,994
Public Works Facilities Maintenance 6,691,157 6,691,157 5,865,392 825,765
ADA Compliance 10,000 - - -
' ADA Transition Plan Project 50,000 62,100 61,259 841
Value Adjustment Board 35,000 35,000 27,231 7,769
Lobbyist 60,000 109,000 94,045 14,955
Employee Suggestion Plan - 10,000 - 10,000
FJC Lobby 32,000 24,849 7,151
MenB Dressing Room - 30,000 - 30,000
Promotional Advertising 5,000 5,000 1,680 3,320
Tax Increment Payment 300,000 300,000 244,091 55,909
Quasi External Services 125,000 125,000 118,789 6,211
Clerk to BOCC-Financial Package 5,000 5,000 - 5,000
Clerk Comm & Fees-Noncourt 3,431,754 3,429,075 3,011,213 417,862
Clerk Comm & Fees-TDC 104,965 104,965 104,965
Tax Collector 4,961,967 4,961,967 4,270,056 691,911
' Property Appraiser 3,985,951 3,985,951 3,889,406 96,545
Supervisor of Elections 1,769,786 1,849,786 1,468,971 380,815
Insurances-Supervisor of Elections 129,287 129,287 124,560 4,727
' Gov't Enterprise Management System 200,000 200,000 22,877 177,123
Total General Government 28,801,511 29,079,032 25,350,651 3,728,381
' The notes to the financial statements are an integral part of these statements. (Continued)
E-7
1
MONROE COUNTY, FLORIDA
GENERALFUND '
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012 ,
Variance with ,
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
Public Safety:
Hurricane 300,000 300,000 - 300,000 '
Emergency Management 213,592 213,592 188,419 25,173
Marathon Emer Operations Center 70,850 70,850 33,651 37,199
Medical Examiner 579,972 595,972 574,749 21,223 '
American Red Cross Lower Keys 10,000 10,000 10,000 -
Sheriff Law Enforcement 22,798,398 22,798,398 21,901,134 897,264
Sheriff Corrections 17,049,711 17,049,711 16,504,167 545,544
E Fire Academy 447,894 581,779 336,846 244,933 '
Total Public Safety 41,470,417 41,620,302 39,548,966 2,071,336
Physical Environment:
Extension Service 189,306 189,306 180,478 8,828
Wastewater Upgrade 220,550 220,550 20,668 199,882
Total Physical Environment 409,856 409,856 201,146 208,710 ,
Transportation:
County Engineer 360,287 358,187 258,149 100,038
Economic Environment:
Literacy Volunteers of America 5,000 5,000 5,000 - ,
Veteran's Affairs 454,740 454,740 419,035 35,705
Veteran's Affairs Transportation 128,027 128,027 124,527 3,500
Total Economic Environment 587,767 587,767 548,562 39,205 '
Human Services:
Health Care Respite Act 40,000 40,000 18,098 21,902 '
Hospice of the Florida Keys 126,000 126,000 126,000 -
Public Works Animal Shelter 963,598 963,598 822,591 141,007
Bayshore Manor 722,147 722,147 673,524 48,623 '
Middle Keys Guidance Clinic 28,062 28,062 28,062 -
Middle Keys Guidance Clinic 540,000 540,000 540,000 -
Baker Act LKMC FS394.463 83,334 83,334 83,333 1
Baker Act GCC FS394.463 334,880 334,880 334,880 - ,
GCC Jail Inhouse Program 69,177 69,177 69,177 -
GCMK Bakermrchmn Transp 146,000 146,000 122,581 23,419
Be the Chng of the FL Keys 25,000 25,000 25,000 -
Monroe Cnty Assoc. for Retarded Citizens 153,000 153,000 153,000 -
Heron/ Peacock 25,000 25,000 25,000 -
Older Americans Volunteer Program 500 500 256 244 1
Welfare Administration 433,008 489,848 472,003 17,845
(Continued)
The notes to the financial statements are an integral part of these statements.
E-8
MONROE COUNTY, FLORIDA
' GENERALFUND
STATEMENT OF REVENUES,EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
' Budget Budget Actual (Negative)
Welfare Services 543,200 2,247,769 2,117,767 130,002
' Florida Keys Children's Shelter 149,000 149,000 149,000 -
MCEF/ Monroe Youth Challenge 20,000 20,000 20,000 -
Wesley House 143,600 143,600 143,600
' Helpline 5,000 5,000 5,000 -
Domestic Abuse Shelter 30,000 30,000 30,000
Florida Keys Outreach Coalition 34,000 34,000 34,000
SHAL 3,000 3,000 3,000
' Samuel's House 74,000 74,000 74,000 -
Grace Jones 29,000 29,000 29,000 -
Womankind 75,000 75,000 75,000
' Rural Health Network 327,600 327,600 327,600 -
Social Service Transportation 757,031 801,919 886,932 (85,013)
Keys Area Interdenominational Resources 22,000 22,000 22,000 -
' FL Keys Healthy Start Coalition 20,000 20,000 11,500 8,500
Star of the Sea Foundation 44,000 44,000 44,000
MCSB Pace 59,000 59,000 59,000 -
' Health Department Lease 66,000 66,000 66,000 -
Aids Help 24,000 24,000 24,000
Independence Cay 20,000 20,000 19,472 528
' Historic Fl Keys Foundation 28,500 28,500 28,500 -
Good Health Clinic 40,000 40,000 40,000
FL Keys Area Hlth Educ Ctr 35,000 35,000 35,000
' Total Human Services 6,238,637 8,044,934 7,737,876 307,058
Culture and Recreation:
' Heart of the Keys Recreation 30,400 30,400 25,736 4,664
Big Pine Athletic Association 44,000 44,000 38,247 5,753
Boys and Girls Club 40,000 40,000 40,000 -
' Higgs Beach Maintenance 89,960 103,470 102,160 1,310
Lower Keys AARP 4,500 4,500 4,082 418
Middle Keys AARP 4,500 4,500 2,771 1,729
Big Pine Key AARP 4,500 4,500 4,494 6
Upper Keys AARP 4,500 4,500 722 3,778
Fine Arts Council 57,000 57,000 57,000
Library Admin Support 588,225 588,225 571,126 17,099
' Library Key West 829,518 829,518 780,359 49,159
Library Key West Donations - 114,887 44,961 69,926
Library Marathon 349,112 349,112 306,037 43,075
' Library Marathon Donations - 16,044 8,216 7,828
Library Islamorada 302,883 302,883 275,659 27,224
The notes to the financial statements are an integral part of these statements. (Continued)
E-9
i
MONROE COUNTY, FLORIDA
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL - CONTINUED
I FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
Library Islamorada Donations - 509 - 509
Library Key Largo 410,364 410,364 384,329 26,035 '
} Library Key Largo Donations - 4 206 1,650 2,556
Library Big.Pine Key 350,747 350,747 319,570 31,177
Library Big Pine Key Donations - 14,663 3,339 11,324 '
Total Culture and Recreation 3,110,209 3,274,028 2,970,458 303,570
Court Related:
Law Library 67,058 67,058 63,274 3,784
Guardian Ad Litem 166,816 166,816 130,950 35,866
State Attorney 344,795 344,795 205,627 139,168
Public Defender 568,922 568,922 564,746 4,176
Sheriff Court Security 1,335,952 1,335,952 1,303,210 32,742
Court Administration 2,825 2,825 2,572 253
Court Admin-Judicial Support 159,350 159,350 157,668 1,682
Court Admin-Circuit Ct Reporter Svcs 1,675 1,675 1,668 7
Court Admin-Circuit Drug Court 395,793 395,793 382,186 13,607 '
Court Admin-Pretrial Release 479,543 479,543 453,289 26,254
Court Admin-Family Ct Case Mgmt 146,115 146,115 137,272 8,843
Ct. Admin-Other Circuit Court Juvenile 47,172 47,172 45,356 1,816
Ct. Admin-Pretrial Svcs Drug Diversion 140,006 140,006 116,579 23,427 l
Court Admin-Information Systems 143,231 143,231 140,850 2,381
Total Court Related 3,999,253 3,999,253 3,705,247 294,006
Total Expenditures 84 977 937 87 373,359 80,321 055 7 052,304 '
p i
Excess/Deficiency of Revenues
Over/(Under) Expenditures (49,032,503) (51,393,016) (43,368,107) 8,024,909
tThe notes to the financial statements are an integral part of these statements. (Continued)
E-10
MONROE COUNTY, FLORIDA
' GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED i
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
' Reserve for Contingencies (1,000,000) (316,775) _ 316,775
Reserve for Cash Balance (5,400,000) (5,400,000) 5,400,000
Transfers from Other Funds 52,707,267 52,722,598 46,840,489 (5,882,109)
' Transfers to Other Funds (6,946,567) (7,184,610) (3,368,786) 3,815,824
Total Other Financing Sources/(Uses) 39,360,700 39,821,213 43,471,703 3,650,490
' Net Change in Fund Balances (9,671,803) (11,571,803) 103,596 11,675,399
Fund Balances, October 1 9,671,803 11,571,803 37,334,692 25,762,889
' Fund Balances, September 30 $ - $ - $ 37,438,288 $37,438,288
1
i
1
1
1
1
1
' The notes to the financial statements are an integral part of these statements.
E-11
1
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Taxes $ 41,142,553 $ 41,142,553 $ 39,674,250 $ (1,468,303)
Intergovernmental - - 74,050 74,050
Charges for Services 3,215,000 3,215,000 4,412,367 1,197,367
Fines and Forfeitures 93,000 93,000 94,775 1,775
Investment Income 171,000 171,000 126,045 (44,955)
t Miscellaneous 1,500 19,631 6,163 (13,468)
Total Revenues 44,623,053 44,641,184 44,387,650 (253,534)
i
EXPENDITURES:
I
Current:
General Government:
Tax Increment Payment 550,000 550,000 465,641 84,359 '
Public Safety:
Sheriff Law Enforcement 2,828,253 2,963,439 2,960,598 2,841
Sheriff Corrections 2,567,000 2,447,009 2,342,345 104,664 '
Bond Refunds 25,000 25,000 552 24,448
LEEA Funds 75,000 75,000 75,000 -
Public Works Correction Facilities 2,431,752 2,431,752 1,804,054 627,698 ,
4 Medical Air Transport 1,071,897 1,071,897 682,612 389,285
Interagency Communications 59,836 59,836 20,526 39,310
Juvenile Detention Cost Share 346,522 346,522 216,214 130,308 ,
Total Public Safety 9,405,260 9,420,455 8,101,901 1,318,554
Physical Environment: '
Wastewater Upgrade 59,400 59,400 - 59,400
Court Related:
Sheriff Extradition 50,000 50,000 36,485 13,515 '
Sheriff Court Security 279,158 282,094 282,094 -
Total Court Related 329,158 332,094 318,579 13,515
Total Expenditures 10,343,818 10,361,949 8,886,121 1,475,828
Excess/Deficiency of Revenues '
Over/(Under) Expenditures 34,279,235 34,279,235 35,501,529 1,222,294
(Continued)
The notes to the financial statements are an integral part of these statements. '
E-12
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (425,000) (425,000) - 425,000
Reserve for Cash Balance (8,174,311) (8,174,311) - 8,174,311
Transfers to Other Funds (37,066,796) (37,066,796) (37,046,781) 20,015
Transfers from Constitutional Officers 1,000,000 1,000,000 1,533,154 533,154
Total Other Financing Sources/(Uses) (44,666,107) (44,666,107) (35,513,627) 9,152,480
' Net Change in Fund Balances (10,386,872) (10,386,872) (12,098) 10,374,774
Fund Balances, October 1 10,386,872 10,386,872 20,235,322 9,848,450
Fund Balances, September 30 $ - $ - $ 20,223,224 $ 20,223,224
1
1
1
' The notes to the financial statements are an integral part of these statements.
E-13
I
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
j FUND BALANCES - BUDGET AND ACTUAL
i
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
$ Variance with
1
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
Revenues:
Intergovernmental $ - $ 29,685,748 $ 5,717,205 $ (23,968,543)
Charges for Services - 140,998 125,527 (15,471) '
Investment Income - - 6,169 6,169
Miscellaneous - 55,788 70,444 14,656
R Total Revenues - 29,882,534 5,919,345 (23,963,189) '
3
Expenditures:
Current: '
Public Safety:
Emergency Management Base Grant - 235,150 125,733 109,417
Federal Emergency Base Grant - 65,162 36,113 29,049 '
l Radiological Emerg Preparedness - 132,465 115,186 17,279
M
EMS Award Grant - 72,182 5,142 67,040
SHSGP ISS7 CSP/ICS Grant - 15,000 598 14,402 '
SHSGP IS10 ICS/WEB - 8,500 - 8,500
SHSGP 11DS-40-11-54-01-444 - 14,500 - 14,500
SHSGP 12DS-20-12-54-01-423 - 20,000 - 20,000 '
ODP UASI 07 Grant - 175,905 70,630 105,275
i MCSO/Emg Mgmt UASI 08 Grant - 18,398 1,815 16,583
MCSO/Emg Mgmt UASI 09 Grant - 259,646 99,176 160,470
MCSO/Emg Mgmt UASI 10 Grant - 313,441 - 313,441
I FEMA-Hurricane Wilma - 10,955,674 1,496 10,954,178
FEMA-Tropical Storm Fay - 1,949,660 - 1,949,660
FEMA-Tropical Storm Isaac - 184,702 158,724 25,978
Total Public Safety - 14,420,385 614,613 13,805,772
I
Physical Environment: '
I Canal Management Master Plan - 100,000 99,889 111
IE Plant Removal Crew FK103 - 87,550 69,906 17,644
I Mech Inv/Exotic Pint Rmvl FK104 - 50,000 49,871 129 '
IE Plant Removal Crew FK109 - 96,000 4,961 91,039
Clean Vessel Act 10-575 - 91,801 7,680 84,121
Total Physical Environment - 425,351 232,307 193,044
Transportation:
Old SR940 Leg A Bridge Repair - 860,760 64,639 796,121 ,
No Name Key Brdg #904320 - 252,224 174,235 77,989
Card Sound Bridge Repair - 580,000 - 580,000
Tom's Harbor Channel Bridge - 2,005,501 634,379 1,371,122 ,
Transp Planning Prog 07-09 - 204,724 178,541 26,183
Transp Planning Prog 2012 - 150,000 - 150,000
(Continued) ,
The notes to the financial statements are an integral part of these statements.
E-14
S
MONROE COUNTY, FLORIDA
' GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Bicycle/Pedestrian Plan 2 - 17,111 14,934 2,177
Pigeon Key Ferry Service _ 423,974 248,956 175,018
LAP Wayfinding Signage 1,091,642 73,056 1,018,586
LAP FKSH Interpretive Panels 35,900 35,900 -
' LAP Higgs Beach /Atl Blvd I'd = 250,000 - 250,000
Total Transportation 5,871,836 1,424,640 4,447,196
Economic Environment:
' Disaster Recovery CDBG - 2,058,122 662,921 1,395,201
Small Cities CDBG 2010 - 750,000 21,105 728,895
CBDG DR 2008 DREF - 855,045 10,293 844,752
ARRA FL Energy Comm ARS010 - 2,571,206 2,520,822 50,384
Total Economic Environment - 6,234,373 3,215,141 3,019,232
Human Services:
Residential Substance Abuse Treatment - 66,667 59,127 7,540
Cit/Reentry Diversion Pgm V _
' B&G Club Smart Kids Prm - 16,122 16,122
Be The Change-Viol & Subst Abuse - 20,000 20,000
DCF#LHZ237 CJMHSA RA GRN -
' GCC Jail inhouse Program - 30,000 30,000 -
H/P Res: Prevention of Mental Illness 29,859 29,856 3
FKOC Subst Abuse Relapse Prev - 5,000 5,000
' Drug Court Tech Upgrade _ 17,460 17,460 _
Samuel House Crt Mand Subst Abuse 20,000 20,000
Title IIIB Supportive Services - 2011 - 6,106 2,373 3,733
' Title IIIB Supportive Services - 2012 _ 16,420 2,687 13,733
Title IIIC1 Congregate Meals -2011 52,215 44,802 7,413
Title IIIC1 Congregate Meals - 2012 - 142,991 117,532 25,459
' Title IIIC2 Home Delivered Meals-2011 _ 76,797 61,069 15,728
Title IIIC2 Home Delivered Meals-2012 209,510 142,864 66,646
Title III-E Caregiver Support Svc-2011 - 24,432 22,942 1,490
Title III-E Caregiver Support Svc-2012 - 71,383 63,305 8,078
' Alzheimer's Disease Initiative 10/11 - 49,353 47,856 1,497
Alzheimer's Disease Initiative 11/12 - 63,051 13,356 49,695
Community Care Disabled Adults 10/11 - 73,486 72,203 1,283
' Community Care Disabled Adults 11/12 - 163,466 16,916 146,550
Community Care for the Elderly 10/11 - 289,458 283,690 5,768
Community Care for the Elderly 11/12 - 302,523 83,859 218,664
Home Care for the Elderly 10/11 - 34,763 20,366 14,397
Home Care for the Elderly 11/12 - 23,494 4,713 18,781
' The notes to the financial statements are an integral part of these statements. (Continued)
E-15
i
k
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
y FUND BALANCES - BUDGET AND ACTUAL- CONTINUED '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Low Income Home Energy Prog 11/12 - 153,077 141,916 11,161 '
Low Income Home Energy Prog 12/13 - 281,314 202,584 78,730
Low Income Home Weather Asst Prgm - 22,358 8,685 13,673
ARRA Weatherization Asst Program - 235,453 224,381 11,072 '
Total Human Services - 2,496,758 1,775,664 721,094
Culture and Recreation:
} State Aid to Libraries - 87,125 45,437 41,688
Total Culture and Recreation - 87,125 45,437 41,688
t
Total Expenditures - 29,535,828 7,307,802 22,228,026
i
Excess/Deficiency of Revenues
Over/(Under) Expenditures - 346,706 (1,388,457) (1,735,163)
5
Other Financing Sources/(Uses):
Transfers from Other Funds - 2,550,865 618,614 (1,932,251) '
Transfers to Other Funds - (2,897,571) (565,615) 2,331,956
Total Other Financing Sources/(Uses) - (346,706) 52,999 399,705
Net Change in Fund Balances - - (1,335,458) (1,335,458)
Fund Balances, October 1 - - 1,883,645 1,883,645
Fund Balances, September 30 $ - $ - $ 548,187 $ 548,187
{
i
The notes to the financial statements are an integral part of these statements.
E-16
MONROE COUNTY, FLORIDA
HIDTA SPECIAL REVENUE FUND '
' STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
' Revenues: Budget Budget Actual (Negative)
Intergovernmental 20,810,000 20,700,000 20,376,253 (323,747)
' Expenditures:
Current:
' Public Safety:
Public Safety 20,810,000 20,700,000 20,376,253 323,747
Net Change in Fund Balances _
' Fund Balances, October 1 _
' Fund Balances, September 30 $ _ $
7y- &ffS -/�I is achv, recard ed ,n h1'r*jWhCK)
' ado J('es'- Yd,fc,t,eS Cave
1
1
1
' The notes to the financial statements are an integral part of these statements.
E-17
f
J
MONROE COUNTY, FLORIDA
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
1
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 2,390,000 $ 2,390,000 $ 3,625,378 $ 1,235,378
Investment Income 40,000 40,000 59,909 19,909 '
Miscellaneous Income - 67,398 67,398 -
Total Revenues 2,430,000 2,497,398 3,752,685 1,255,287
EXPENDITURES:
Current:
General Government: '
Administrative 357,500 357,500 301,659 55,841
Capital Outlay 11,225,664 11,293,062 1,655,622 9,637,440
Mortgage Outflows 1,180,000 1,180,000 775,000 4051000
Total General Government 12,763,164 12,830,562 2,732,281 10,098,281
Net Change in Fund Balances -
Budgetary Basis (10,333,164) (10,333,164) 1,020,404 11,353,568 '
i
3 Fund Balances, October 1 12,630,382 12,630,382 12,630,382 -
I 1
Fund Balances, September 30 -
Budgetary Basis $ 2,297,218 $ 2,297,218 13,650,786 $ 11,353,568
1
Reconciliation of Budgetary Basis
To GAAP Basis '
Reconciling item:
Mortgage receivable 9,151,579
Compensation accrual (11,290)
£ Fund Balances, September 30 - GAAP Basis $ 22,791,075
6
I y)
•�
coo �iie
alce�s came.e�n,� �cov� ' ✓
E
S
The notes to the financial statements are an integral part of these statements.
E-18 '
' THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2012 ,
f Business-type Activities Enterprise Funds ,
Major Funds
Municipal Card Key
Svc District Sound West ,
Waste Bridge Airport
ASSETS
Current Assets:
Cash and Cash Equivalents $ 1,594,957 $ 1,053,617 $ 401,928 ,
Investments 8,642,820 5,770,103 1,756,530
Restricted Cash and Cash Equivalents - - 938,683
Restricted Investments - - 930,029 ,
Restricted Interest Receivable - - 635
Accounts Receivable, Net 468,717 - 735,911
Due from Other Funds 3,648 - 89,596 ,
Due from Other Governmental Units 102,303 - 505,173
Interest Receivable 28,740 19,188 7,472
Prepaid Expense - - 30,000
Total Current Assets 10,841,185 6,842,908 5,395,957
Noncurrent Assets:
Restricted Cash and Cash Equivalents 1,931,228 - 6,002,455 ,
Restricted Investments - - 1,425,278
Restricted Interest Receivable - - 2,476
Deferred Charges, Net - - 246,160 ,
Land and Other Nondepreciable Assets 3,629,620 50,000 1,391,199
Capital Assets, Net of Accum. Depreciation 197,168 8.,519,384 59;695,652
Total Noncurrent Assets 5,758,016 8,569,384 68,763,220
Total Assets 16,599,201 15,412,292 74,159,177
LIABILITIES ,
Current Liabilities:
Accounts Payable 1,182,149 2,077 1,069,560
Accrued Wages and Benefits Payable 62,548 30,339 81,907
Claims and Judgements Payable - - -
i Due to Other Funds 989 2,182 3,574
r Due to Other Governmental Units 56,753 - 12,632 ,
Accrued Comp. Absences Payable - 552 22,761
Capital Leases Payable 50,000 - -
Deposits in Escrow 81,959 -- 8,000 '
Deferred Revenue - - 200
The notes to the financial statements are an integral part of these statements.
i
E-19 '
1
1
Governmental
' Major Funds Activities
Internal
Marathon Service
' Airport Total Funds
$ 182,597 $ 3,233,099 $ 5,339,651
' 837,668 17,007,121 22,790,265
938,683 -
930,029 -
' - 635 -
28,933 1,233,561 9,312
216 93,460 196,592
' 204,340 811,816 78,181
2,763 58,163 75,885
- 30,000 -
' 1,256,517 24,336,_567 28,489,886
' = 7,933,683 =
1,425,278
2,476 -
- 246,160 -
' 1,437,889 6,508,708 54,000
10,421,707 78,833,911 951,563
11,859,596 94,950,216 1,005,563
' 13,116,113 119,286,783 29,495,449
' 173,789 2,427,575
1,190,365
13,752 188,546 74,248
' - - 3,001,842
92 6,837 473,538
3,012 72,397 8,892
' _ 23,313 5,850
50,000
6,306 96,265 -
' - 200 -
1
' (Continued)
1
E-20
1
i
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS - CONTINUED
j PROPRIETARY FUNDS
SEPTEMBER 30, 2012 '
3
Business-type Activities Enterprise Funds '
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport '
i
Current Liabilities Payable from
Restricted Assets: '
Accounts Payable - - 880,832
Retainage Payable - - 497,755
Accrued Interest Payable - - 1,197 '
Revenue Bonds Payable - - 410,000
Total Current Liabilities 1,434,398 35,150 2,988,418 '
3
j Noncurrent Liabilities:
Payable from restricted assets-Landfill 424,984 - -
closure/post closure costs '
Accrued Comp. Absences Payable 115,013 67,365 111,344
Claims & Judgements Payable 129,632 - 6,053
Capital Leases Payable 517,270 - - '
Revenue Bonds Payable - - 5,650,000
OPEB Liability 448,367 236,423 448,656
Total Noncurrent Liabilities 1,635,266 303,788 6,216,053 '
Total Liabilities 3,069,664 338,938 9,204,471
f
NET ASSETS
Invested in Capital Assets, Net of Related Debt 3,259,518 8,569,384 55,517,611
Restricted for:
Debt Service - - 4,586,895 '
Capital Projects - - 2,842,118
Landfill 1,506,244 - -
Unrestricted 8,763,775 6,503,970 2,008,082 '
Total Net Assets $ 13,529,537 $ 15,073,354 $ 64,954,706
Adjustment to reflect the consolidation of internal service
activities related to enterprise funds
The notes to the financial statements are an integral part of these statements. '
E-21 '
Governmental
' Major Funds Activities
Internal
Marathon Service
Airport Total Funds
880,832 -
497,755 -
1,197 -
' - 410,000 -
196,951 4,654,917 4,754,735
- 424,984 -
' 18,747 312,469 142,035
- 135,685 -
517,270 -
' - 5,650,000 -
261,219 1,394,665 572,690
279,966 8,435,073 714,725
' 476,917 13,089,990 5,469,460
' 11,859,596 79,206,109 1,005,563
- 4,586,895 -
' - 2,842,118
- 1,506,244 -
779,600 18,055,427 23,020,426
' $ 12,639,196 106,196,793 $ 24,025,989
(1,603,908)
' $ 104,592,885
E-22
MONROE COUNTY, FLORIDA '
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
a
Business-type Activities Enterprise Funds '
Major Funds
Municipal Card Key
Svc District Sound West '
Waste Bridge Airport
Operating Revenues:
Franchise Fees $ 507,601 $ - $
Charges for Services 17,399,104 928,993 6,116,095
Fines and Forfeitures - - 788
Miscellaneous 6,386 - 4,948 '
Total Operating Revenues 17,913,091 928,993 6,121,831
Operating Expenses:
Personnel Services 1,121,696 735,681 1,832,934 '
Operations 14,846,325 272,577 5,057,813
Depreciation and Amortization 51,997 359,795 2,205,074
Asserted and Paid Claims
Total Operating Expenses 16,020,018 1,368,053 9,095,821
Operating Income/(Loss) 1,893,073 (439,060) (2,973,990) ,
Nonoperating Revenues/(Expenses):
Operating Grants 141,176 - 1,750,002
Grant and Donations - Other Sources 50,000
'i Other Income- PFC - - 1,364,967
Investment Income 58,456 26,085 65,007
t Insurance Recoveries
Gain (Loss) on Disposition of Assets (2,334) (665) (3,850)
Interest Expenses and Fiscal Charges - - (115,119)
Total Non-Operating '
Revenues/(Expenses) 247,298 25,420 3,061,007
f
Income/(Loss) Before
Contributions and Transfers 2,140,371 (413,640) 87,017 ,
Transfers from Other Funds 3,648 - 779,423
Transfers to Other Funds (187,303) (121,362) (24,645) ,
Capital Grants and Contributions - - 128,374
Change in Net Assets 1,956,716 (535,002) 970,169 1
Total Net Assets-October 1 11,572,821 15,608,356 63,984,537
Total Net Assets-September 30 $ 13,529,537 $ 15,073,354 $ 64,954,706 ,
Adjustment to reflect the consolidation of internal service activities related to enterprise funds.
Change in Net Assets of Business-type Activities
a 1
i The notes to the financial statements are an integral part of these statements.
1
E-23 1
Governmental
' Major Funds Activities
Internal
Marathon Service
Airport Total Funds
$ - $ 507,601 $ -
' 764,401 25,208,593 22,053,251
788
654 11,988 134,082
765,055 25,728,970 22,187,333
455,226 4,145,537 1,685,334
490,927 20,667,642 4,915,090
612,726 3,229,592 66,294
- - 12,658,072
' 1,558,879 28,042,771 19,324,790
(793,824) (2,313,801) 2,862,543
' 87,042 1,978,220 -
- 50,000 -
- 1,364,967 -
4,987 154,535 114,023
- - 1,624,446
6,646 (203) 4,299
(115,119)
98,675 3,432,400 1,742,768
(695,149) 1,118,599 4,605,311
' 24,645 807,716 -
- (333,310) (1,412,360)
' 133,867 262,241 -
(536,637) 1,855,246 3,192,951
' 13,175,833 20,833,038
$ 12,639,196 $ 24,025,989
' (580,608)
$ 1,274,638
E-24
{ MONROE COUNTY, FLORIDA '
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Business-type Activities Enterprise Funds '
Major Funds
Municipal Card Key
Svc District Sound West '
x Waste Bridge Airport
Operating Activities:
Cash received for services $ 17,789,186 $ 930,632 $ 5,782,566 '
Cash rec'vd from other funds for goods and svcs - - -
Cash received from insurance recoveries - - -
Cash received from others-PFC - - 1,364,967 '
Cash payments to suppliers for goods and svcs (14,018,131) (232,057) (5,937,008)
Cash payments for employee services (791,396) (546,586) (1,210,279)
Cash payments to other funds (536,157) (249,539) (368,420) '
Cash payments for claims - - -
z Other operating revenue 6,386 - 4,948
Net Cash Provided by/(Used in)
Operating Activities 2,449,888 (97,550) (363,226) '
Noncapital Financing Activities:
Operating grants received 141,176 - 1,646,042 '
Transfers from other funds 3,648 - 779,423
R Transfers to other funds (187,303) (121,362) (24,645)
Net Cash Provided/(Used) by Noncapital '
Financing Activities (42,479) (121,362) 2,400,820
Capital and Related Financing Activities: '
Proceeds from capital grants - - 52,106
k Acquisition of capital assets (1,074) - (191,183)
Principal paid on capital debt - - (2,645,000) '
Interest and fiscal charges paid on capital debt - - (91,992)
i Net Cash Provided/(Used) by Capital and
i
Related Financing Activities (1,074) - (2,876,069) '
i
l Investing Activities:
Investment income 169,156 110,156 104,583
Proceeds from sales and maturities of investments 6,333,255 4,415,877 4,353,636 '
Purchase of investment securities (6,390,823) (4,149,824) (3,791,428)
i Net Cash Provided/(Used) in Investing Activities 111,588 376,209 666,791
Net Increase/(Decrease) in Cash and
Cash Equivalents 2,517,923 157,297 (171,684)
Cash and Cash Equivalents: '
October 1 1,008,262 896,320 7,514,750
September 30 $ 3,526,185 $ 1,053,617 $ 7,343,066 '
The notes to the financial statements are an integral part of these statements.
E-25 '
1
1
Governmental
' Major Funds Activities
Internal
Marathon Service
' Airport Total Funds
$ 765,902 $ 25,268,286 $ 4,710,204
' - - 17,317,368
1,627,729
- 1,364,967 -
(524,373) (20,711,569) (3,933,217)
t (209,814) (2,758,075). (1,001,309)
(446,800) (1,600,916) (290,219)
' - - (16,062,972)
11 654 ,988 134,082
I
(414,431) 1,574,681 2,501,666
1 II
16,901 1,804,119 -
' 24,645 807,716 -
(333,310) (1,412,360)
i
41,546 2,278,525 (1,412,360)
PI
I
- 52,106 -
(254,433) (446,690) (21,178)
- (2,645,000) -
- (91,992) -
(254,433) (3,131,576) (21,178)
E 1
� 24,203 408,098 432,567
1,500,814 16,603,582 15,613,688
i t (826,046) (15,158,121) (15,915,261)
698,971 1,853,559 130,994
i
E 71,653 2,575,189 1,199,122
i
' 110,944 9,530,276 4,140,529
{
$ 182,597 $ 12,105,465 $ 5,339,651
E (Continued)
E-26
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS-CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key 1
Svc District Sound West
Waste Bridge Airport '
Reconciliation of operating income/(loss)
to net cash provided by/(used in) operating
activities: '
Operating income/(loss) $ 1,893,073 $ (439,060) $ (2,973,990)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities: '
Depreciation and Amortization 51,997 359,795 2,205,074
Nonoperating Income-PFC - - 1,364,967
Nonoperating Income-Insurance Recoveries - - - '
Change in Assets and Liabilities:
(Increase)/Decrease in Accounts receivable (27,581) - (163,220)
(Increase)/Decrease in Due-from other funds 989 -
(Increase)/Decrease in Due from other gov't units (94,326) 1,639 -
(Increase)/Decrease in Due fm constitutional ofcrs 388 - (4,627)
(Increase)/Decrease in Due from prepaid expense - - (30,000) '
Increase/(Decrease) in Accounts payable 542,746 869 216,240
Increase/(Decrease) in Accrued wages/benefits 11,015 (4,349) 4,537
Increase/(Decrease) in Claims/judgments payable - - - '
Increase/(Decrease)in Due to other funds - 631 162
Increase/(Decrease) in Due to other gov't units 55,312 (1,052) (735,533)
Increase/(Decrease)in Due to constitutional ofcrs - 351 (160,737) '
Increase/(Decrease)in Comp. absences payable (3,435) (2,718) 22,761
Increase/(Decrease) in Deposits in escrow 4,000 - -
Increase/(Decrease)in Landfill Closure Costs 8,333 - -
Increase/(Decrease)in Deferred revenue - - (166,470)
Increase/(Decrease)in OPEB liability 7,377 (13,656) 57,610
Total adjustments 556,815 341,510 2,610,764
Net Cash Provided by/(Used in) '
Operating Activities $ 2,449,888 $ (97,550) $ (363,226)
Noncash investing, capital, and financing activities: '
Gain (Loss) on disposition of assets $ (2,334) $ (665) $ (3,850)
Forgiveness of capital lease amount $ 50,000 $ - $
Change in fair value of investments $ (106,115) $ (76,371) $. (36,156)
Cash Reconciliation:
Unrestricted $ 1,594,957 $ 1,053,617 $ 401,928
Restricted 1,931,228 - 6,941,138
Total $ 3,526,185 $ 1,053,617 $ 7,343,066
The notes to the financial statements are an integral part of these statements. '
E-27 , 'I'
Governmental
Major Funds Activities
' Internal
Marathon Service
Airport Total Funds
$ (793,824) $ (2,313,801) $ 2,862,543
' 612,726 3,229,592 66,294
1,364,967
- - 1,624,446
1,717 (189,084) 2,069
- 989 (25,576)
(216) (92,903) 8,745
(4,239) (8,353)
(30,000) -
141,233 901,088 750,910
(1,707) 9,496 (1,128)
- (3,404,900)
(308,248) (307,455) 470,972
(132,427) (813,700) 2,343
(160,386) 719
' (28,216) (11,608) 5,547
4,000
8,333 -
- (166,470) -
94,531 145,862 147,035
379,393 3,888,482 (360,877)
' $ (414,431) $ 1,574,681 $ 2,501,666
$ 6,646 $ (203) $ 4,299
$ - $ 50,000 $ -
' $ (15,202) $ (233,844) $ (292,895)
' $ 182,597 $ 3,233,099 $ 5,339,651
8,872,366
$ 182,597 $ 12,105,465 $ 5,339,651
E-28
i
MONROE COUNTY, FLORIDA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
September 30, 2012
Fire and
EMS
Pension Agency '
Trust Fund Funds
ASSETS
Cash and Cash Equivalents $ 144,558 $ 6,694,741 '
Investments
US Treasury Notes 513,333 -
Federal Agency Bonds/Notes 197,239
Accounts Receivable 2,432 13,864
Total Assets 857,562 $ 6,708,605 '
LIABILITIES '
Due to Others - $ 3,930,146
Due to Other Funds 83 2,778,459
Total Liabilities 83 $ 6,708,605
NET ASSETS
Held in Trust for Pension Benefits and Other Purposes $ 857,479 '
i
1
i
1
1
1
1
The notes to the financial statements are an integral part of these statements. t
E-29
MONROE COUNTY, FLORIDA
' STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Fire and
EMS
' Pension
Trust rust Fund
' Employer Contributions $ 28,145
Investment Income 3,285
Total Additions 31,430
' Deductions:
Administration (4,508)
Pension Benefits (24,930)
' Total Deductions (29,438)
Change_in Net Assets 1,992
Total Net Assets- October 1
855,487
' Total Net Assets- September 30 $ 857,479
I
tThe notes to the financial statements are an integral part of these statements.
E-30
1
THIS PAGE INTENTIONALLY LEFT BLANK '
{
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of Monroe County, Florida (County)
' is presented to assist the reader in interpreting these financial statements and should be viewed as an
integral part of this report.
Reporting Entity: Entity status for financial reporting purposes is governed by Statement No. 14, as
' amended by Statement No. 39, of the Governmental Accounting Standards Board (GASB) and Rules of
the Auditor General, State of Florida. The GASB is the standard-setting body for the establishment of
accounting principles generally accepted in the United States of America (GAAP) for governmental
' entities. Determination of the financial reporting entity of the County is founded upon the objective of
accountability. Therefore, these financial statements include the County government (the primary
government) and legally separate component units for which operational or financial responsibility rests
' with the elected officials of the County or for which the nature and significance of their relationship to
the County are such that exclusion would cause the financial statements to be misleading or
incomplete.
' The County is a Non-Charter County established as provided by Article Vill Section 1 of the Florida
Constitution and Section 125 of the Florida Statutes. The Board of County Commissioners (Board),
composed of five members, is the legislative body for the County and as such budgets and provides
funding used by the separate Constitutional Offices with the exception of fees collected by the Clerk of
the Circuit Court and the Tax Collector. The County Administrator also serves as the principal executive
officer. In addition, certain designated governmental functions are performed by constitutional officers
' who are elected. at-large. The constitutional officers are the Clerk of the Circuit Court, Property
Appraiser, Sheriff, Supervisor of Elections, and Tax Collector. Although these five officers are
operationally autonomous, they do not hold sufficient corporate powers of their own to be considered
legally separate component units for financial reporting purposes. Therefore, they are reported together
with the Board as part of the primary government. Under the direction of the Clerk of the Circuit Court,
the Monroe County Finance Department maintains the accounting system for the Board's operations,
' but excludes those of the Property Appraiser, Sheriff, Tax Collector, Clerk of the Circuit Court and
Supervisor of Elections, each of which maintains its own accounting system.
Services provided by the County and accounted for within these financial statements include police
services for unincorporated areas; health and social services; emergency medical services; cultural and
jrecreational programs; solid waste services and other governmental services.
' Operational or financial responsibility is considered to have been met if the primary government
appoints a voting majority of the component unit's governing board and it is able to impose its will on
' the unit or there is potential for the unit to provide specific financial benefits or impose specific financial
burdens on the primary government. All component units of the County have a September 30 fiscal
year end.
Blended component units are legally separate entities that are in substance part of the County's
operation, as the either have governing bodies that are substantive) the same as the Count or the
� P Y 9 9 Y Y Y
provide their services exclusively or almost exclusively to the County. The financial transactions of the
component units are merged in with similar transactions of the County as part of the primary
government. The blended component units of the County are as follows:
i
Monroe County, Florida Comprehensive Plan Land Authority (MCLA) - The MCLA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
F-1
I
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program, '
to implement the Monroe County Comprehensive Plan and address issues created by it. The
County Board of County Commissioners serves as the governing board and is able to impose its
will. Therefore, the MCLA, for financial reporting purposes, is considered a blended component
unit of Monroe County, Florida and is presented as a special revenue fund of the County. '
Complete financial statements for MCLA can be obtained from MCLA's administrative office at
1200 Truman Avenue, Suite 207, Key West, Florida 33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County. '
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes, is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget; '
however, the County must authorize the issuance of bonded debt. Neither the MCIDA nor the
County has any legal obligation for repayment of the revenue bonds of the MCIDA. As an issuer
of"conduit" debt obligations, the MCIDA has no assets or liabilities.
Basis of Presentation: Government-wide Financial Statements: The statement of net assets and the
statement of activities report information about the nonfiduciary activities of the primary government.
Fiduciary funds of the government are eliminated from this presentation since these resources are not '
available for general government funding purposes.
These statements provide a consolidated financial picture of the government distinguishing between
governmental activities and business type activities. Governmental activities are primarily financed
through taxes and intergovernmental revenues, while business-type activities are primarily financed
through charges for services to external parties. '
The statement of activities presents a comparison between direct expenses of the program revenues
for each function of the County's governmental activities, and for each of the business-type activities.
Direct expenses are those that are clearly identified with a specific program or segment. Program '
revenues include (a) fees, fines and charges for services, and (b) grants and contributions that are
restricted for the operating or capital requirements of a specific program. All taxes and other revenues
not meeting the criteria for classification as program revenues are reported as general revenues. '
Fund Financial Statements: The fund financial statements provide information about the County's
funds, including its fiduciary fund and blended component unit. Separate statements for each fund '
category — governmental, proprietary, and fiduciary — are presented. The emphasis of fund financial.
statements is on major governmental and enterprise funds, each displayed in a separate column. All
remaining governmental and enterprise funds are aggregated and reported as nonmajor funds. '
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity of the fund. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and '
investment earnings, result from non-exchange transactions or ancillary activities.
The following are reported as major governmental funds: '
F-2 '
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
General Fund — This fund is the general operating fund of the County. All general tax revenues
' and other receipts that are not required either legally or by accounting principles generally
accepted in the United States of America to be accounted for in other funds are accounted for in
the General Fund.
Fine & Forfeiture Special Revenue Fund — This fund is to account for revenues received from
fines and forfeitures imposed from the commission of statutory offenses, ad valorem taxes that
are transferred to the Sheriff and to account for operations of the County's court support system.
' Governmental Grants Special Revenue Fund —This fund is for projects and programs which are
financed in whole or in part by agencies of the Federal Government, State of Florida, and local
governments.
HIDTA Grants Special Revenue Fund — This fund is to account for all revenues and
expenditures for the ONDCP grants.
Comprehensive Plan Land Authority Special Revenue Fund — This fund is to account for the i
' operation of a land acquisition program.
One Cent Infrastructure Surtax Capital Proiect Fund —This fund is to account for various capital
improvements funded by the one cent infrastructure surtax.
Infrastructure Sales Surtax Revenue Bonds, Series 2007 Capital Project Fund —This fund is to
account for the proceeds and the approved projects identified in the same bond issue.
All Debt Service Fund — This fund accounts for the accumulation of resources for, and the
payment of, all of the general governmental long-term debt principal and interest.
The following are reported as major enterprise funds:
' Municipal Service District-Waste — This fund is for the operations of solid waste collection,
disposal and recycling activities, as well as the closure and post closure of the landfills.
Card Sound Bridge — This fund is for the operations of the County's only toll bridge located on
' Card Sound Road.
Key West Airport — This fund is used to account for the operations of Monroe County's Key
West International Airport.
Marathon Airport — This fund is to account for the operations of Monroe County's Marathon
Airport.
The County also reports the following fund types:
Internal Service Funds — These funds account for the financing of worker's compensation
insurance, health insurance, general liability insurance and fleet maintenance services provided
' to other County Departments on a cost reimbursement basis.
' F-3
MONROE COUNTY, FLORIDA ,
Notes To Financial Statements
For the Year Ended September 30, 2012
} NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued '
Pension Trust Fund — The volunteer firefighters and emergency services length of service '
award plan is a pension trust fund to account for the receipt and disbursement of assets that are
held by the County in a trustee capacity.
Agency Funds — These funds account for assets held on behalf of third parties and do not ,
` involve the measurement of operating results. Examples include taxes, fees, and fines collected
on behalf of other governments.
Measurement Focus and Basis of Accounting: '
Government-wide, Proprietary, and Fiduciary Fund Financial Statements — These statements use a '
flow of economic resources measurement focus and the accrual basis of accounting. Revenues are
recognized when earned and expenses are recognized when incurred, regardless of when the related
cash flows take place. '
Amounts reported as program revenues include 1) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions, including special assessments. Internally dedicated resources are reported as general
p
revenues rather than as program revenues. Likewise, general revenues include all taxes.
I Non-exchange transactions, in which the-County gives (or receives) value without directly receiving-(or
giving) equal value in exchange, include property taxes, grants, entitlements, and donations. On an
accrual basis, revenue from grants, entitlements, and donations is recognized in the fiscal year in which
all eligibility requirements have been satisfied. '
i
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in '
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the County's enterprise funds are charges to customers for sales and services. Operating expenses for
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on '
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
GASB Statement No. 20 Election - Pursuant to the election option made available by GASB Statement '
No. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued after November
30,1989 are not applied in the preparation of the County's enterprise fund financial statements.
Governmental Fund Financial Statements — These statements use a current financial resources
measurement focus, and are maintained on the modified accrual basis of accounting. Revenues are
recognized when they become susceptible to accrual; that is, when they become both "measurable" '
and "available to finance expenditures of the current period." The County considers amounts collected
within 60 days after year-end to be available and thus recognizes them as revenues of the current year,
except for property taxes since such taxes are collected to finance expenditures of the subsequent '
period.
Expenditures are recognized in the accounting period in which the related fund liability is incurred, if '
measurable. Principal and interest on general long-term debt are recorded as fund liabilities when due
I
z
F-4
a
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
or when amounts have been accumulated in the debt service fund for payments to be made early in the
following year. Expenditures related to compensated absences are recorded only when leave has
been taken.
Revenues of the County, which are susceptible to accrual under the modified accrual basis of
' accounting, include property taxes, gas taxes, sales taxes, grants, interest revenue, and charges for
services. In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and
contractual requirements of the numerous individual programs are used as guidance. There are,
however, essentially two types of these revenues. In one, monies must be expended for the specific
purpose or project before any amounts will be paid to the County; therefore, revenues are recognized
based upon the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of
expenditure and substantially irrevocable; i.e., revocable only for failure to comply with prescribed
compliance requirements, such as with equal employment opportunity. These resources are reflected
as revenues at the time of receipt or earlier if they meet the availability criterion. If revenues are
expected to be received later than 60 days following the end of the fiscal year, then a receivable is
' recorded, along with deferred revenue. Once the funds are received, revenue and cash are recorded
and the receivable and deferred revenue are eliminated. Deferred revenue also includes unearned
revenue when receipts have not met all of the earning requirements.
' The proprietary fund and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Revenues are recognized when earned and
expenses are recognized when incurred, regardless of when the related cash flows take place.
Under the terms of the grant agreements, the County funds certain programs by a combination of
' specific cost-reimbursement grants, categorical block grants, and general revenues. Thus when
program expenses are incurred, there are both restricted and unrestricted net assets available to
finance the program. It is the County's policy to first apply cost-reimbursement grant resources to such
programs, followed by categorical block grants, and then by general revenues.
Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of
County Commissioners in establishing the budget for Monroe County.
1) On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and
the Supervisor of Elections shall each submit to the Board a tentative budget for their respective
offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the Board a proposed budget for the fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of financing
them.
3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to
' obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and
adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03.
6) During the year, the Office of Management and Budget acts on intradepartmental budget changes
that do not alter the total revenue or expenditures budgeted to a cost center. A cost center
F-5
1
r
3 MONROE COUNTY, FLORIDA '
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
represents a particular area of Board operations or a department. All other budget changes
(whether they are transfers between cost centers or alterations of total revenues and expenditures ,
E
in a fund) are approved by the Board. Supplemental appropriations were necessary and the
budgetary data presented herein was amended by the Board during the year. ,
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control.
8) Budgeted to actual expenditure reports are employed as a management control device during the ,
year for all fund types.
s 9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except that mortgage ,
assistance cash outlays and receipts are budgeted as operating activities and compensation
accruals are not budgeted in the Monroe County Comprehensive Plan Land Authority Special
Revenue Fund. For the fiscal year 2012 the following adjustments were necessary to present the ,
actual data on a budgetary basis for MCLA.
GAAP basis $1,794,254
Compensation accrual 1,150 ,
Mortgage outflows (775,000)
Non-GAAP budgetary basis $1,020,404 ,
Use of Estimates - The presentation of financial statements in conformity with accounting principles
? generally accepted in the United States of America, as applicable to governmental units, requires ,
management to make use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
Encumbrances — Encumbrance accounting, under which purchase orders, contracts, and other ,
commitments for the expenditure of moneys are recorded in the restricted, committed or assigned fund
balance classifications, and is employed as an extension of the statutorily required budgetary process.
Under Florida Statutes, appropriations, even if encumbered, lapse at fiscal year end. It is the County's ,
intention to substantially honor these encumbrances under authority provided in the subsequent year's
budget.
Cash and Cash Equivalents — Cash balances from the majority of funds are pooled for investment ,
a J Y
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, which are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a ,
written investment plan, which allows investment of surplus funds in the following:
1) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA). ,
F-6
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
2) United States Government Securities — Negotiable direct obligations or obligation, the
principal and interest of which are unconditionally guaranteed by the United States
Government.
3) United States Government Agencies — Bonds, debentures, notes,'callables and fixed rate
mortgage-backed securities issued or guaranteed by United States Government Agencies,
' provided such obligations are backed by the full faith and credit of the United States.
4) Federal Instrumentalities (United States Government-sponsored agencies) — senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage-
backed securities issued or guaranteed by United States government-sponsored agencies
(Federal Instrumentalities). These are limited to the following:
• Federal Farm Credit Bank (FFCB)
' ■ Federal Home Loan Bank or its County banks (FHLB)
■ Federal National Mortgage Association (FNMA)
■ Federal Home Loan Mortgage Corporations (Freddie-Macs) including Federal
' Home Loan Mortgage Corporation participation certificates.
5) Interest-bearing Time Deposit or Savings Account — Non-negotiable interest-bearing time
certificates of deposit or savings accounts in financial institutions organized under the laws
of this State and/or in national financial institutions organized under the laws of the United
' States and doing business and situated in the State of Florida, provided that any such
deposits are secured by the Florida Security for Public Deposits Act, Chapter 280, Florida
Statutes. Additionally, the financial institution shall not be listed with any recognized credit
' watch information service.
6) Registered Investment Companies (Money Market Mutual Funds) — Shares in open-end
and no-load Money Market Mutual Funds provided such funds are registered under the
' Federal Investment Company Act of 1940 and operate in accordance with 17 C.F.R.
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value of the money market funds must
equal to $1.00.
7) Intergovernmental Investment Pool — Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
' 163.01, Florida Statutes.
All investments are stated at fair value.
Accounts Receivable - Amounts due from private individuals or organizations are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
' Interfund Balances and Activit - During the course of normal operations, the County has numerous
v g
transactions between funds. Examples of these transactions include providing services, constructing
' assets, matching grants or servicing debt. These transactions are generally recorded as interfund
transfers, except for internal service fund charges, which are reflected as revenues to internal service
funds and expenses/expenditures to the funds receiving the services.
' As part of the consolidation process, to avoid distorting financial results, the interfund activities are
eliminated in the General Fund. Interfund activities such as municipal and unincorporated service
district's policing, 911, and interagency communications are reported as a revenue in the fund that
captures the revenue and as an expenditure in the fund which disburses the funds for the service. The
I
F-7
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued) '
offsetting expenditures and revenues are re-classed to interfund transfers. However, interfund security '
services provided by the Sheriff and used by the airports, are not eliminated.
Additionally, short-term interfund loans are recorded from time to time as cash flow needs arise. As of '
fiscal year-end, any unpaid amounts related to these transactions are reported as "due from other
funds" or"due to other funds" on the fund financial statements.
Inventory — Inventory in the General Fund consists of certain supplies, which are stated at cost using
the moving average cost method. The inventory is determined by an annual physical count.
Inventories are reported as an nonspendable classification of fund balance as these amounts are not in
spendable form and are not expected to be converted to cash. '
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted '
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the hierarchy of enterprise fund spending is to use restricted resources first, and then unrestricted
resources as they are needed. '
Mortgage/Notes Receivable - The outstanding principal balance reported as Mortgages/Notes
Receivable in the Comprehensive Plan Land Authority Special Revenue Fund is equally offset by a '
nonspendable fund balance as these amounts are not in spendable form. This also represents the
primary difference in fund balance for the Comprehensive Plan Land Authority Special Revenue Fund
on a GAAP basis versus the budgetary basis.
The mortgages receivable associated with the Governmental Grants, the Affordable Housing Pro '
9 rams 9
and the Local Housing Assistance fund are intended to ultimately be forgiven; as such they are offset
by an allowance for uncollectible accounts. '
Deferred Charges - Unamortized debt issuance expenses are reported as a deferred charge and are
amortized by using the straight-line method over the life of the debt. '
Capital Assets — Capital assets are reported in the applicable governmental or business-type activities
column in the government-wide financial statements. Capital assets of the County include property, '
buildings, equipment, and infrastructure assets (e.g. roads, bridges, curbs and gutters, streets and
sidewalks, drainage systems and lighting systems). Constructed or purchased assets are recorded at
historical or estimated historical cost at the time of purchase. Donated assets are recorded at '
estimated fair market value at the date of donation. Costs of maintenance and repairs that do not add
to the value of assets or extend their useful lives are not capitalized.
The County maintains a $1,000 threshold for additions to equipment with an estimated useful life in '
excess of two years. Buildings are capitalized when the value is $15,000 or greater. Public domain
and infrastructure assets represent major expenditures for such items as roads, water and sewer
treatment plants and lines, landfill improvements, parks and drainage systems. Additions and improve- '
ments for roads, water, sewer, landfill and drainage infrastructure are capitalized when the cost
amounts to $250,000 while park additions and improvements are capitalized at $25,000.
F-8 ,
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —(Continued)
When the MCLA acquires land by donation, the asset is recorded at the Authority's transaction cost
' plus the higher of the tax assessed value at the time of donation or 115% of the 1986 tax assessed
value.
All capital assets except land and construction in progress are depreciated using the straight-line
' method. The estimated useful lives of the various classes of depreciable capital assets are as follows:
Life—Years
' Buildings 10-50
Equipment 5-10
Infrastructure 10-50
' Public domain infrastructure 20-50
Capacity rights 99
' Capacity rights represent an intangible asset that arose from a contract with a private wastewater
operator that included wastewater processing capacity for 1,500 equivalent dwelling units for a period
of 99 years.
' As required by the interest topic of the FASB Accounting Standards Codification, enterprise funds
capitalize interest cost net of interest income from the proceeds of related tax-exempt debt, as part of
' the cost of the related assets. There was no capitalized interest cost at fiscal year end.
Unamortized Debt Issuance expense — Unamortized debt issuance expense of the enterprise funds is
reported as a deferred charge and is amortized by using the straight-line method over the life of the
' debt.
Compensated Absences — County policy permits employees to accumulate a limited amount of annual
' and sick leave, which will be paid to employees upon termination of employment. In the government-
wide and proprietary fund financial statements, an expense and a liability for compensated absences
and the salary-related payments are recorded as the leave is earned.
' Landfill Closure Costs - Under the terms of current state and federal regulations, the County is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
' functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
County is recognizing these costs of closure and post closure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District-Waste enterprise fund for public landfill operations.
' Deferred Revenue - Deferred revenues include amounts collected before the revenue recognition
criteria are met. In the governmental fund statements, amounts associated with receivables which,
' under the modified accrual basis of accounting, are measurable but not yet available are reported as
deferred revenues. The deferred items of the County additionally consist of contracts for providing
services in the future and grant funds received in advance of expenditures. Unearned revenues are
' primarily associated with state and federal grants.
Lonq-Term Obligations - Long-term debt is reported as a liability in the proprietary fund statement of net
assets. Long-term debt associated with the County's governmental activities is presented on the
' government-wide financial statements of the County. In the County's governmental fund financial
' F-9
7
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — (Continued)
statements, the face amount of debt issued is reported as another financing source, while principal
payments are reported as expenditures.
Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in '
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2012 is included in the accompanying financial statements, since such
taxes are collected to finance expenditures of the subsequent period.
Fund Balance Policies — The Governmental Accounting Standards Board (GASB) issued Statement '
No-54, Fund Balance, Reporting and Governmental Fund Type Definitions (GASB 54). One objective
of this standard was to improve, including the understandability, the usefulness of fund balance '
information by providing clear fund balance classifications.
GASB 54 requires local governments to focus on the constraints imposed upon resources when
reporting fund balance in governmental funds. The fund balance classifications indicate the level of
constraints placed upon how resources can be spent and identify the sources of those constraints. The
following five classifications serve to inform readers of the financial statements of the extent to which
the County is bound to honor constraints on the specific purposes for which resources in a fund can be
spent.
Fund balances of governmental type funds are classified as follows: '
Nonspendable — Include amounts that cannot be spent because they are either not in
spendable form, or for legal or contractual reasons, must be kept intact. This classification '
includes inventories, prepaid amounts, assets held for sale, and long-term receivables.
Restricted — Include amounts that can be spent only for specific purposes because of ,
constitutional provisions or enabling legislation, or because of constraints that are externally
imposed by creditors, grantors, contributors or the laws or regulations of other governments.
Committed — Include amounts that can be used only for the specific purposes determined by a '
formal action of the Board of County Commissioners, the County's highest level of decision
making authority. Commitments may be changed or lifted only by the Board of County
Commissioners taking the same formal action that imposed the constraint originally. ,
Assigned — Include amounts that are intended by the County to be used for specific purposes,
but are neither restricted nor committed. The County Administrator will have the authority to '
assign fund balance based on intentions for use of fund balance communicated by the Board.
Unassigned — This is the residual classification of the General Fund. Only the General Fund
reports a positive unassigned fund balance. Other governmental funds might report a negative '
balance in this classification, as the result of overspending for specific purposes for which
amounts had been restricted, committed, or assigned. Unassigned fund balance does not
necessarily represent amount of fund balance that can be appropriated. '
F-10 '
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —(Continued)
The County has the responsibility of responding to emergency/disaster situations and set a goal of $10
' million in disaster reserve funds; however, the disaster reserve funds were not adopted in
ordinance/resolution form and not part of the September 30, 2012 budget. Therefore, the disaster
reserve was not reported as committed. It is also the goal of the Board to achieve and maintain an
' unassigned General Fund balance equal to four months of budgeted expenditures; however, it was not
adopted in ordinance/resolution form. A portion, $11,048,250, of their goal was reported as unassigned
fund balance.
' The County spends restricted amounts first, when both restricted and unrestricted fund balance is
available, unless prohibited by legal documents, grant agreements or contracts. Additionally, the
County uses committed fund balance, followed by assigned fund balance and then unassigned fund
' balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund
balance classifications could be used.
' Budgetary Legal Compliance and Fund Deficits - During the fiscal year ended September 30, 2012,
expenses in the Human Services Social Service Transportation category in the General Fund exceeded
appropriations by $85,013. This was attributable to additional expenses incurred by another
' governmental agency that required reimbursement. Other categories within Human Services under
spent their budgets and provided the funding to cover this. Expenses in the Trauma Star special
revenue fund exceeded appropriations by $91,374. This was attributable to an unknown liability in the
Sheriff's Office that at the time was understood to have been covered under an existing contract. The
' Sheriff's Office anticipates receiving close to $90,000 in insurance proceeds to cover this loss. For the
year ended September 30, 2012 the Clerk's Court Related Special Revenue Fund exceeded
appropriations. The Clerk originally estimated that the court related fund would return $460,000 as
' excess fees. The Clerk was able to return an additional $64,903, which appears as an unfavorable
expenditure variance.
The Supervisor's Voter Ed & Equipment, a nonmajor special revenue fund, does not have a legally
' adopted budget.
There are no fund deficits to report at September 30, 2012.
' Net Assets— Net assets in the proprietary fund financial statements are classified as invested in capital
assets, net of related debt; restricted; and unrestricted. Restricted net assets total $ 8,938,529, which
' represents constraints on resources that are either externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments or imposed by law through state statute.
' NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS
The County maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
' As of September 30, 2012 the carrying value of the County's deposits and investments, other than that
of the Pension Trust Fund cash of $144,558 and investments of $710,572, with their respective credit
ratings are as follows:
F-11
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS — (Continued) '
Credit Less than 6 6 Months to
Investment Type Rating Fair Value Months 1 Year 1 to 3 Years
Demand and Time Deposits N/A $ 95,933,273 $ 93,953,273 $ 2,000,000 $ -
Local Gov't Surplus Funds Unrated 351,303 187,960 - 163,343
US Treasury Notes TSY 46,948,078 7,181,444 15,304,174 24,462,460
Federal Agency—Notes & Bonds AAA 125,251,101 26,922,157 39,697,073 58,631,871
Total Fair Value $268,483,755 $128,244,834 $57,001,247 $83,257,674
Credit Risk — The County's Investment Policy (Policy) limits credit risk by restricting authorized
investments to the following: Florida Local Government Surplus Funds Trust Fund Investment Pool
administered by Florida's State Board of Administration (a 2a7-like pool), direct obligations of the
United States or its agencies and instrumentalities, money market mutual funds, and Intergovernmental t
Investment Pools authorized by the Florida Statutes. The Policy requires that investments in federal
instrumentality debt be guaranteed by the full faith and credit of the U. S. Government sponsored
agency, and that investments in money market mutual funds have a rating of AAAm or AAAm-G or '
better by Standard & Poor's (S&P) or other nationally recognized rating agency. All credit ratings
indicated in the previous table are S&P ratings.
Concentration of Credit Risk — The Policy establishes limitations on portfolio composition, both by '
investment type and by issuer, in order to control concentration of credit risk. The Policy provides the
following maximum limits of the portfolio, with limits in any one issuer of the portfolio invested:
Portfolio Maximum in
Investment Type Maximum any one issuer '
Florida Local Government Surplus Funds Trust Fund 100% n/a
United States Government Securities 100% n/a
United States Government Agencies 50% 10%
Federal Instrumentalities 80% 30%, with a maximum of
Maximum in callable securities 25% in callable securities
' Interest-bearing Time Deposit or Savings Accounts 10% 10% '
Money Market Mutual Funds 20% 10%
Intergovernmental Investment Pool 10% n/a
r At September 30, 2012 the portion of the County's investment portfolio invested in Federal
instrumentalities is detailed as follows:
Percent of '
Issue Investment Portfolio
Federal Home Loan Bank 18.17%
Federal Home Loan Mortgage f which 3.40% is callable '
CorpP ( ) 20.22%
Federal National Mortgage Assoc 17.32%
Federal Farm Credit Bank 2.61% '
F-12 '
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS — (Continued)
Custodial Credit Risk —The Policy requires bank deposits secured as provided by Chapter 280, Florida
Statutes. This law requires local governments to deposit funds only in financial institutions designated
' as qualified public depositories by the Chief Financial Officer of the State of Florida. Demand and time
deposits are fully insured by the FDIC for the first $250,000 at each institution and the remaining
balances are insured 100% by the State of Florida collateral pool, a multiple institution pool with the
' ability to assess its members for collateral shortfalls if a member institution fails.
The Policy requires execution of a third-party custodial safekeeping agreement for all purchased
' securities, and requires that securities be held in the County's name. As of September 30, 2012, all of
the County's investments are held in a bank's trust department in the County's name.
' Interest Rate Risk — The Policy limits the investment of three months of operating expenditures to
twelve months. The Policy limits the investment of non current operating funds to five years.
Cash and Cash Equivalents — The County has the following unrestricted and restricted cash and cash
' equivalents at September 30, 2012:
Local Government . Demand
' Surplus Trust Fund Deposits Total
Unrestricted Cash & Cash Equivalents:
Governmental Activities: 1
Governmental Funds $ 350,393 $71,794,326 $72,144,719
' Internal Service Funds - 5,339,651 5,339,651
Business-Type Activities 910 3,232,189 3,233,099
Total Unrestricted Cash & Cash Equivalents 351,303 80,366,166 80,717,469
Restricted Cash and Cash Equivalents:
' Business-Type Activities - 8,872,366 8,872,366
Total Cash and Cash Equivalents $ 351, 03 $89,238,532 $89,589,835
' In the Sheriffs 911 Wireless Fund, cash in the amount of $1,558,285 must be maintained in a separate
account according to the Statute. The cash can only be used for capital expenditures directly
attributable to establishing and provisioning E911 services.
1
j At September 30, 2012 the fiduciary funds had pooled cash balances totaling $6,839,299 in demand
' deposits, including the Pension Trust Fund cash of$144,558.
I
NOTE 3 — RESTRICTED ASSETS
' Restricted assets in the Enterprise Funds include those created by resolutions adopted by the County
for the landfill escrow account, airport passenger facility charges, and the issuance of Key West Airport
Revenue Bonds. Total restricted assets as of September 30, 2012 are as follows:
� 1
F-13
i
MONROE COUNTY, FLORIDA '
Notes To Financial Statements
z For the Year Ended September 30, 2012
i
i NOTE 3 - RESTRICTED ASSETS-(Continued) ,
Cash and ,
Cash Interest
Equivalents Investments Receivable Total
Business-Type Activities:
Municipal District Waste
Landfill Closure Escrow $ 1,931,228 $ - $ $ - $ 1,931,228
Key West Airport
Passenger Facility Charge 1,577,744 730,956 1,845 2,310,545
Sinking Fund 1,559,453 - - 1,559,453 ,
Renewal and Replacement 11,101 520,207 264 531,572
Debt Service Reserve 2,759,567 - - 2,759,567
Construction Fund 938,683 930,029 635 1,869,347 ,
Operating Reserve 88,527 174,115 367 263,009
Arbitrage Rebate 6,063 - - 6,063
6,941,138 2,355,307 3,111 9,299,556 ,
$ 8,872,366 $ 2,355,307 $ 3,111 $ 11,230,784
NOTE 4-ACCOUNTS RECEIVABLE
4
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for ,
doubtful accounts. The accounts receivable and the allowance balances are as follows:
Allowance for Accounts ,
Accounts Uncollectible Receivable,
Service Provided Receivable Accts Net
Governmental Activities: ,
General Fund Misc $ 121,580 $ 11,511 $ 110,069
Fine & Forfeiture Fund Air Amb Svc 4,710,683 3,668,209 1,042,474
HIDTA Grants Fund Misc 24,119 - 24,119 ,
Nonmajor Funds:
Fire & Amb Dist 1 Fund Ground Amb Svc 1,695,865 1,414,113 281,752
Other Nonmajor Funds Misc 44,765 - 44,765 ,
Internal Service Funds Misc 12,114 2,802 9,312 .
Total Governmental Activities 6,609,126 5,096,635 1,512,491
Business-Type Activities: ,
MSD-Waste Fund: Tipping Fees 33,620 4,606 29,014
Waste Assessments 569,133 540,421 28,712
Solid Waste Franchise 410,991 - 410,991 ,
Key West Airport Rent, Misc 792,196 56,285 735,911
Marathon Airport Misc 28,933 - 28,933
Total Business-Type Activities 1,834,873 601,312 1,233,561 '
Total Accounts Receivable $8,443,999 $5,697,947 $2,746,052
F-14 '
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 4—ACCOUNTS RECEIVABLE - (Continued)
' The Count approved Y pp an air ambulance billing write off during the year of $1,161,971 and a ground
ambulance billing write off of$325,167.
' NOTE 5 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2012 consist of the following:
1
Maior Governmental Funds:
' Governmental Grants Fund:
Second Mortgages Receivable from individuals, collateralized by personal
' residences. Payment of principal deferred for ten (10) years from date of note.
Principal is amortized in equal monthly amounts starting in year six (6) until ten (10)
at which time the loan is fully forgiven. In event of sale/transfer of property or
' occupancy the prorated principal balance is due in full within thirty (30) days of $ 225,119
sale/transfer or cessation of primary residence.
' Comprehensive Plan Land Authority Fund:
First mortgage due from governmental agency, collateralized by land, payable in
full April 2028, interest free 382,554
' Second mortgage due from governmental agency, collateralized b land y , payable
in full November 2034, interest free 1,500,000
' Second mortgage due from governmental agency, collateralized by land, payable
in full January 2034, interest free 2,210,000
I
First mortgage due from governmental agency, collateralized by land, payable in
full September 2045, interest free 59,025
' Third mortgage due from private company, collateralized by land, payable in full
May 2050, interest free 1,089,000
' Third mortgage due from private company, collateralized by land, payable in full
September 2053, interest free 1,500,000
' Second mortgage due from governmental agency, collateralized by land, payable
in full July 2040, interest free 836,000
Third Mortgage due from governmental agency, collateralized by land, forgivable
July 2040, interest free 800,000
' F-15
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 5 - MORTGAGES RECEIVABLE —(Continued) '
Second mortgage due from governmental agency, collateralized by land, payable 225,000
In full November 2041, interest free '
Third mortgage due from governmental agency, collateralized by land, forgivable
In full November 2041, interest free 550,000 '
_Total Maior Governmental Funds 9,151,579
Nonmaior Governmental Funds:
Local Housing Assistance: '
Second Mortgages Receivable from individuals, collateralized by personal
residences. Commencing in year sixteen of the mortgage, principal and accrued
interest at 3% will be forgiven at the rate of 6.66% annually. The entire principal
balance and accrued interest will be forgiven at the end of year thirty. If the
residence is sold before the initiation of the forgiveness period, the full amount of
the mortgage and accrued interest is due at closing. 124,341 '
Second Mortgages Receivable from individuals, collateralized by personal
residences. Principal payments shall be deferred for the term of the first mortgage ,
loan, or until the date the last payment is due on the first mortgage. Interest is not
charged on the mortgages unless the mortgagor is in default, in which case the
interest rate is 12% per annum from the date when payment of the second is due. ,
The entire balance of the loan is intended to be forgiven. However, in the event the
home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied,
the entire mortgage balance is due. 7,917,137 '
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgage will be forgiven upon maturity,
provided that the mortgagor complies with the mortgage covenants. The '
mortgages are interest free. 573,219
Second Mortgages Receivable from individuals, collateralized by personal '
residences. The entire balance of the mortgages will be forgiven over ten, fifteen
or twenty years, provided that the mortgagor complies with the mortgage
covenants. The mortgages are interest free. 322,164 '
Florida Homebuyer Opportunity Tax Credit (FHOP), Second Mortgages
Receivable from individuals, collateralized by personal residences. Interest on
note is 6% per annum, except if paid in full within first 18 months of repayment
period then interest rate shall be 0% from the date when the first payment is due. 26,727
8,963,588 '
Total Mortgages Receivable $ 18,340,286
F-16 '
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 6 —CAPITAL ASSETS
Internal service fund capital asset information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities.
Capital asset activity for the year ended September 30, 2012 is as follows: I
Beginning Ending
Balances Additions Reductions Balances
Governmental Activities
' Capital assets not depreciated:
Land $ 89,625,350 $ 1,662,897 $ 564,776 $ 90,723,471
Construction in progress 17,835,246 7,053,466 1,659,794 23,228,918
' Total capital assets not depreciated 107,460,596 8,716,363 2,224,570 113,952,389
Capital assets depreciated:
Buildings 149,687,277 155,871 23,746 149,819,402
Equipment 63,654,804 3,111,676 5,045,818 61,720,662
Infrastructure 85,934,410 1,659,794 63,392 87,530,812
Capacity rights 3,150,000 - - 3,150,000
Total capital assets depreciated 302,426,491 4,927,341 5,132,956 302,220,876
Less accumulated depreciation for:
Buildings 46,849,716 3,174,806 16,209 50,008,313
1 Equipment 39,244,405 4,601,219 4,520,531 39,325,093
Infrastructure 26,647,007 1,764,839 47,544 28,364,302
Capacity rights 222,726 31,818 - 254,544
1 Total accumulated depreciation 112,963,854 $ 9,572,682 $4,584,284 117,952,252
Total capital assets depreciated, net 189,462,637 184,268,624
Governmental funds, capital assets, net $ 296,923,233 $ 298,221,013
' Business-type Activities:
Capital assets not depreciated:
' Land $ 5,141,787 $ - $ - $ 5,141,787
Construction in progress 9,119,691 137,597 7,890,367 1,366,921
Total capital assets not depreciated 14,261,478 137,597 7,890,367 6,508,708
Capital assets depreciated:
' Land improvements 212,925 - - 212,925
Buildings 55,293,031 55,293,031
Equipment 4,635,738 364,014 151,168 4,848,584
' Infrastructure 41,064,427 7,776,179 - 48,840,606
Total capital assets depreciated 101,206,121 8,140,193 151,168 109,195,146
Less accumulated depreciation for:
Land improvements 212,925 - - 212,925
Buildings 8,246,301 1,377,346 9,623,647
Equipment 3,163,284 325,174 81,044 3,407,414
Infrastructure 15,590,177 1,527,072 - 17,117,249
Total accumulated depreciation 27,212,687 $ 3,229,592 $ 81,044 30,361,235
Total capital assets depreciated, net 73,993,434 78,833,911
Business-type funds, capital assets, net $88,254,912 $ 85,342,619
F-17
i
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 6 —CAPITAL ASSETS —(Continued) '
Depreciation was charged to functions/programs on the government-wide Statement of Activities of the
County as follows:
Governmental Activities: Business-type Activities:
General Government $1,302,325 Municipal Service District-Waste $ 51,997 '
Public Safety 4,987,091 Card Sound Bridge 359,795
Physical Environment 802,333 Key West Airport 2,205,074
Transportation 991,231 Marathon Airport 612,726 '
Economic Environment 20,427 Total Business-type Activities $3,229,592
Human Services 300,265
Culture and Recreation 433,272 '
Court Related 735,738
r
Total Governmental Activities $9,572,682
NOTE 7— POST EMPLOYMENT BENEFITS OTHER THAN PENSION
i
Plan Description The Monroe County Board of County Commissioners (BOCC) administers a single-
employer defined benefits healthcare plan (the "Plan"). Florida Statute 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the Plan if the County
provides health insurance to its active employees and their eligible dependents. The Plan provides
medical coverage and prescription drug benefits to both active and eligible retired employees. The Plan
does not issue a publicly available financial report. '
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. In an open session, on at least an annual basis and prior to the '
annual enrollment process, the BOCC approves the rates for the coming calendar year for the retiree
and County contributions.
The Plan includes participants from the BOCC and each Constitutional Officer. The BOCC is
responsible for funding all obligations not funded on a pay as you go basis by Constitutional Officers.
Accordingly, all disclosures are on a County-wide basis and the net OPEB obligation for the County
includes obligations related to the Constitutional Officers. '
Eligibility for post employment participation in the Plan is limited to full time employees of the County,
and the Constitutional Officers. At September 30, 2012, there were no terminated employees entitled '
to deferred benefits. The membership of the County's medical plan consisted of:
Active Employees 1,203
Retirees and beneficiaries currently receiving benefits 396
Total Membership 1,599
F-18
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 7— POST EMPLOYMENT BENEFITS OTHER THAN PENSION — (Continued)
Fundinq Policy The contribution requirements of plan members and the County are established and
may be amended by the County. The required contribution is based on pay-as-you-go financing
' requirements, net of member contributions.
Employees who retire as an active participant in the Plan and were hired on or after October 1, 2001
may continue to participate in the Plan by paying the monthly premium established annually by the
BOCC. Employees who retire as an active participant in the plan, were hired before October 1, 2001,
have at least ten years of full time service with the County, and meet the retirement criteria of the
' Florida Retirement System (FRS) may continue to participate in the Plan at a cost equal to the FRS
Health Insurance Subsidy for ten years of service (currently $5 per month for each year of service credit
at retirement or $50 per month). Retirees who have met the requirements,for early retirement, have not
achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must pay the
standard monthly premium until the age criteria or the rule of 70 is met. At that time, the retiree's cost
of participation will be equal to the FRS Health Insurance Subsidy. Surviving spouses and dependents
of participating retirees may continue in the plan if eligibility criteria specific to those classes are met.
For the fiscal year 2012, the County contributed the following:
Claims paid by Group Insurance Fund $ 3,506,437
Allocation of administrative expenses and incurred but
' not reported costs (IBNR) 471,379
OPEB costs 3,977,816
Less retiree contributions (521,379)
County contribution $ 3,456,437
Annual OPEB Costs and Net OPEB Obligation — The County's annual other postemployment benefit
(OPEB) cost (expenses) is calculated based on the annual required contribution of the employer (ARC),
an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC
' represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each
year and amortize any unfunded liabilities over a period not to exceed thirty years. The following table
shows the actuarially determined components as of October 1, 2011 (the latest actuarial valuation
' date), under the current plan provisions, of the County's unfunded annual OPEB cost, the amount
actually contributed to the plan and the changes in the County's net OPEB obligation to the plan.
Annual required contribution $ 7,272,000
Interest on net OPEB obligation 1,031,000
Adjustment to annual required contribution (875,000)
' Annual OPEB cost 7,428,000
Less Contributions made 3,456,437)
' Increase in net OPEB obligation 3,971,563
Net OPEB obligation, beginning of year 22,912,516
Net OPEB obligation, end of year $ 26,884,079
F-19
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 7— POST EMPLOYMENT BENEFITS OTHER THAN PENSION —(Continued) '
The County's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the '
net OPEB obligation for 2012 and the two preceding years were as follows (amounts expressed in
thousands):
Fiscal Annual Percentage of Net '
Year OPEB Annual OPEB OPEB
Ended Cost Cost Contributed Obligation
9/30/10 $ 9,546 33.0 % $ 15,905 '
9/30/11 9,676 28.0 % 22,913
9/30/12 7,428 46.5 % 26,884 '
The net OPEB obligation at the end of the year is $25,489,414 for Governmental Activities and
$1,394,665 for Business-type Activities.
No trust or agency fund has been established for the plan; there were no adjustments to the annual
required contribution or interest earnings.
Funded Status and Funding Proqress —At September 30, 2012, funded status and funding progress is
as follows (amounts expressed in thousands): '
Actuarial UALL as a
Accrued Percentage
Actuarial Actuarial Liability- Of '
Valuation Value of Projected Unfunded Funded Covered Covered
Date Assets Unit Credit AAL Ratio Payroll Payroll
10/01/07* $ - $ 79,637 $ 79,637 0% $68,193 116.80% '
10/01/09 - 142,473 142,473 0% 65,357 217.99%
10/01/11 - 113,588 113,588 0% 67,299 168.78%
*Initial year of plan disclosure, no prior data available
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and
assumptions about the probability of occurrence of events far into the future. Examples include
assumptions about future employment, mortality, and the healthcare cost trend.
Amounts determined regarding the funded status of the plan and the annual required contributions of
the employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as required '
supplementary information following the notes to the financial statements, presents trend information
about whether the actuarial value of plan assets is increasing or decreasing over the time relative to the
actuarial accrued liabilities for benefits. ,
F-20 ,
r
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 7— POST EMPLOYMENT BENEFITS OTHER THAN PENSION — (Continued)
' Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based
on the substantive plan (the plan as understood by the employer and plan members) and include
1 thetypes of benefits provided at the time of each valuation and the historical pattern of benefit cost
sharing between the employers and plan members to that point.
' The valuation dated July 9, 2012, for the fiscal dates of October 1, 2011 to September 30, 2012, was
prepared using generally accepted actuarial principles and practices, and relied on unaudited census
data and medical claims data reported by the County. The valuation used the projected unit credit
' actuarial method. Demographic assumptions mirror those used for the various Florida Retirement
System pension funds. The actuarial assumptions include an annual health care cost trend rate of 10%
initially, reduced by decrements to an ultimate rate of 5.0%. The assumptions included a discount rate
' that is tied to the return expected on the funds used to pay the benefits, and assumes for an unfunded
plan, that the benefits continue to be funded on a pay-as-you-go basis, that the County's investments
earn a 4.5% rate of return over the long term, and the inflation rate will be 3%. The unfunded accrued
actuarial liability is amortized over thirty years on an open basis, as a level percentage of the projected
' payroll, which is assumed to increase at 3.5% per annum.
NOTE 8— FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN
Plan Description — Substantially all full-time County employees are participants in the Florida
Retirement System, (FRS), administered by the Florida Department of Management Services.
' Employees elect to participate in either the defined benefit plan ("Pension Plan"), a multiple-employer;
cost-sharing public employee defined benefit retirement plan, or the defined contribution plan
(Investment Plan) under the FRS. FRS provides retirement benefits, disability benefits, annual cost-of-
living adjustments, and death benefits to Pension Plan members and beneficiaries of various
governmental units within the State of Florida. Benefits are established by Chapter 121, Florida
Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be made only by
' Act of the Florida legislature.
For employees hired before July 1, 2011 and enrolled in the Pension Plan, the FRS provides for vesting
' of benefits after 6 years of credited service. Normal Pension Plan retirement benefits are available to
employees who retire at or after age 62 with 6 or more years of service or after 30 years if under age
62. Benefits are also based on the 5 highest state fiscal years of compensation earned during covered
employment. For employees hired July 1, 2011 and thereafter enrolled in the Pension Plan, the FRS
' provides for vesting of benefits after 8 years of credited service. Normal retirement benefits are
available to employees who retire at or after age 65 with 8 or more years of service or after 33 years if
under age 65. Benefits are also based on the 8 highest state fiscal years of compensation earned
' during covered employment. Pension Plan retirement benefits for all employees are based on age,
average compensation and years-of-service credit. Early retirement is available after 6 years of service
with a 5% reduction in benefits for each year prior to the normal retirement age.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
' payments while continuing employment with a FRS employer for a period not to exceed 60 months
after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund and accrue
interest.
F-21
MONROE COUNTY, FLORIDA
Notes To Financial Statements
3 For the Year Ended September 30, 2012
NOTE 8 — FLORIDA RETIREMENT SYSTEM RETIREMENT PLAN —(Continued)
i
For employees who elect to participate in the Investment Plan rather than the Pension Plan, vesting ,
occurs at one year of service. These participants receive a contribution of self-direction in an
investment product with a third party administrator selected by the State Board of Administration.
{ Investment accounts may be withdrawn by the employee 90 days after termination or retirement. ,
The Florida Division of Retirement issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The report may be obtained by writing '
to Florida Division of Retirement, P.O. Box 9000, Tallahassee, FL 32315-9000, or from the website
www.frs.state.fl.us.
Funding Policy — The FRS was noncontributory for Pension Plan and Investment Plan members until
June 30, 2011. As of July 1, 2011 all members, with the exception of Deferred Retirement Option
Program (DROP) members and re-employed retirees, contribute 3% of their eligible wages. ,
Participating employer contributions are based upon state-wide rates established by the State of Florida
on an annual basis effective each July 1. The rates applied to employee salaries effective as of July 1,
2012 are as follows: regular employees, 5.18%, special risk employees, 14.9%, special risk
administrative support 5.91%; elected officials, 10.23%, senior management 6.30%, and DROP
participants 5.44%. The County contributed to the plan an amount equal to 9.62% of covered payroll
during the fiscal year ended September 30, 2012. The County's contributions made during the years
s ended September 30, 2012, 2011, and 2010 were $6,480,465, $9,153,608, and $9,254,338, ,
respectively, equal to the required contributions for each year.
The County has historically contributed amounts equal to required contributions and, therefore, does '
not have a pension asset or liability as determined in accordance with GASB Statement No. 27.
NOTE 9 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL '
SERVICES
Plan Description —The Monroe County, Florida Volunteer Firefighter and Emergency Medical Services
Length of Service Award Plan (LOSAP) is a single-employer defined benefit pension plan created in ,
1999 and administered by the Board. Upon completion of ten (10) years of service, prior to normal
retirement age, and in accordance with the terms of LOSAP, a plan member is considered vested.
LOSAP provides retirement and death benefits to plan members and beneficiaries. Monroe County ,
Ordinance 026-1999 defines the authority under which contribution and benefit provisions may be
amended. This authority is presently held by the Board. LOSAP shall be administered in accordance
with the requirements of Chapter 112, Part VI 1, Florida Statutes.
LOSAP had 59 participants of which 31 are active, 20 are inactive and 8 are retired members for the
plan year ended December 31, 2011 and the County's fiscal year ending September 30, 2012.
Separate, stand-alone financial statements for LOSAP are not provided.
Summary of Significant Accounting Policies — The financial statements of LOSAP are prepared using ,
the accrual basis of accounting. The contributions are recognized when due. Benefits are recognized
when due and payable in accordance with the terms of LOSAP. Administrative costs are paid by the
Board. Actuarial valuation costs are paid by LOSAP. All plan investments are reported at fair value.
F-22 ,
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 9 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL �
SERVICES —(Continued)
Funding Policy — Annually, as determined by the actuarial study, the County shall appropriate funds
from the budgets of the various volunteer fire/rescue districts. These funds will be applied as
contributions to LOSAP. Plan members do not contribute. The current contribution rate is $389 per
volunteer year of service. Below is a schedule of funding progress for three years.
Actual Actuarial UALL as a
Actuarial Value of Accrued Unfunded Funded Covered Percentage of
' Valuation Date Assets Liability (AAL) AAL (UAAL) Ratio Payroll Covered Payroll
12/31/2009 $ 817,512 $ 841,547 $ 24,035 97.1% NA NA
12/31/2010 831,083 884,715 53,632 93.1% NA NA
12/31/2011 841,980 870,648 28,668 96.7% NA NA
NA - Contributions and benefits are calculated based on years of service as the participants are unpaid
' volunteers. As a result, there are no related covered payroll and no UALL as a of covered
payroll. percentage
Annual Pension Cost — The County's annual pension cost of $22,945 was equal to the required
contribution. The annual required contribution was determined as part of the January 1, 2011 actuarial
valuation using the Aggregate Method. Allocations are based on years of service and the aggregation
used is by fire district. This method does not separately amortize unfunded actuarial liabilities. Under
this method, gains and losses are spread over future normal costs.
' The significant actuarial assumptions used to compute the pension benefit obligation were:
1. Investment Yield: 2.5% for both present and future
2. Mortality Pattern: Not applicable
3. Salary increases: Not applicable; Benefits not based on salary
4. Termination: Godwin's Table 1, V Select & Ultimate Table, with 50% termination prob for YOS<1
' 5. Inflation: No increase as benefits are based on a flat amount per year of service
The annual pension cost (APC), the percentage of APC contributed to the plan, and the net obligation
for the plan year ending December 31, 2011 and the three preceding years were as follows:
I
Fiscal Annual Percentage Net
Year Pension of APC Pension
' Ending Cost (APC) Contributed Obligation
12/31/09 $ 23,714 100% -
' 12/31/10 25,179 100% -
12/31/11 22,945 100% -
i
i
' F-23
° MONROE COUNTY, FLORIDA
Notes To Financial Statements
' For the Year Ended September 30, 2012
NOTE 10—CAPITAL COMMITMENTS
Construction projects under present contractual agreements as of September 30, 2012 are as follows:
Project . Construction Commitments
Cudjoe Regional Wastewater $ 20,854,000
Conch Key/Duck Key Wastewater 3,900,000
Tom's Harbor Channel Bridge 1,590,201
ADA Compliance 983,120
Conch Key Fire Station 971,353
Marathon Courthouse Renovation 460,353
Marathon EOC 192,922
I Miscellaneous 545,379 ,
Total $ 29,497,328
The entire construction costs of the Cudjoe Regional Wastewater project were originally estimated at '
$150,000,000. There is an interlocal agreement between the County and the Florida Keys Aquaduct
Authority (FKAA) for this project. The County agreed to seek funding through grants and the issuance
of revenue bonds backed by the pledge of the infrastructure tax to provide funding to FKAA for the
administration, planning and construction of wastewater projects. Grant and loan applications have
been filed and the County is awaiting award. The amount shown above as a construction commitment
is the amount appropriated in the County's annual budgets as of September 30, 2012. Subsequent to
year end, construction contracts have been awarded by FKAA. Based on these contracts and a
reserve for technical services and contingency, the total costs are estimated at$154,294,144.
Included in the construction commitments are encumbrances for the Infrastructure Sales Surtax '
Revenue Bonds, Series 2007 Major Funds for $42,305.
The Comprehensive Plan Land Authority has approximately $376,304 of commitments to acquire '
various properties, $205,000 of commitments to issue mortgage loans and $251,457 to donate
conservation land to the State Board of Trustees as of September 30, 2012.
Significant encumbrance commitments, excluding those related to construction projects above, at
September 30, 2012 are as follows:
Encumbrance
Governmental Activities:
General Fund $ 67,239
Road & Bridge Fund 62,376 '
Governmental Grants Fund 336,298
Nonmajor Government Funds 79,015
Total Governmental Activities $ 544,928
F-24 ,
1
ivivi'Vr Vr- L UUN I Y, rLUKIUA
' Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 11 — LEASE OBLIGATIONS
' Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
' The future minimum debt reductions under capitalized leases consist of the following at September 30,
2012:
' Business-type
Fiscal year ending September 30: Activities
' 2013 $ 50,000
2014 50,000
2015 50,000
' 2016 50,000
2017 50,000
2018-2022 250,000
' 2023-2025 67,270
Total minimum payments 567,270
Less Amounts representing interest -
Present value of net minimum lease payments $ 567,270
' Leased
property which has been capitalized as of September 30, 2012 is as follows:
' Business-type
Activities
' Equipment $ 774,290
Less Accumulated Depreciation 774,290
' $The County leases office space and equipment under operating lease agreements. Total lease
' payments made in 2012 were $6,732,776. The following is a schedule by years of future minimum
rentals under non-cancelable operating leases as of September 30, 2012:
' Fiscal year ending September 30:
2013 $ 5,887,219
2014 5,234,958
' 2015 1,968,634
2016 939,118
2017 2,850
' Total $ 14,032,779
1
F-25
MONROE COUNTY, FLORIDA
Notes To Financial Statements j
For the Year Ended September 30, 2012
NOTE 12 -LONG-TERM DEBT
Long-term debt activity for the year ended September 30, 2012 is as follows:
Current Portion ,
Beginning Ending of Long-term
Balances Additions Payments Balances Liabilities
Governmental Activities:
Governmental Funds
Revenue bonds payable $33,909,591 $ - $4,326,091 $29,583,500 $ 4,486,091
Revenue notes payable 11,365,862 - 1,912,753 9,453,109 428,643 ,
Accrued comp. absences 8,189,687 3,365,106 2,914,790 8,640,003 623,675
OPEB Liability 21,663,713 7,046,306 3,220,605 25,489,414 -
Capitalized lease obligations 1,453 - 1,453 - -
Total Governmental Activities 5,130,306 10,411,412 12,375,692 73,166,026 6,538,409
Business-type Activities:
Revenue bonds payable 8,705,000 - 2,645,000 6,060,000 410,000
Arbitrage payable 6,053 - - 6,053 -
Landfill closure costs 416,651 8,333 - 424,984 -
Accrued comp. absences 347,390 256,784 268,392 335,782 23,313
OPEB Liability 1,248,803 381,694 235,832 1,394,665 -
Capitalized lease obligations 617,270 - 50,000 567,270 50,000
Total Business-type Activities 11,341,167 646,811 3,199,224 8,788,754 483,313 ,
Total Long-Term Debt $86,471,473 $11,058,223 $15,574,916 $81,954,780 $6,021,419
Internal service fund long-term debt information is included in the governmental activities on the
9
government-wide financial statements, because the internal service funds predominately serve those
activities.
The current portion of the post closure maintenance liability is expected to be insignificant and will be
funded by the County's operations budget instead of the related escrow funds required by federal and
state laws. Accordingly, the entire post closure maintenance liability is classified as long-term.
Governmental activities' compensated absences are liquidated by the funds to which the related
employee services relate.
The Group Insurance Internal Service Fund assesses a monthly premium per employee in each fund.
The monthly premiums paid by the various funds provide the resources necessary to liquidate the other
postemployment benefit obligations paid in the current year by the Group Insurance Internal Service
Fund.
F-26
MUNKUt COUNTY, FLURIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 12— LONG TERM DEBT (Continued)
' The following is a summary of the County's bonds and notes as of September 30, 2012:
Governmental Activities
Revenue Bonds:
' Infrastructure Sales Surtax Revenue Bonds, Series 2003 $ 10,140,000
Infrastructure Sales Surtax Revenue Bonds, Series 2007 18,860,000
Unamortized Original Issue Premium, Series 2007 583,500
' Total Revenue Bonds 29,583,500
Revenue Note:
' Clean Water State Revolving Fund Construction Loan Agreement 9,453,109
Total Government Activities 39,036,609
Debt Service Funds Available to Pay Current Maturities (2,517,306)
Unamortized Original Issue Premium, Series 2007 (583,500)
' Governmental Activities Principal Funding Requirements $ 35,935,803
Business-type Activities
Revenue Bonds:
' Key West International Airport Revenue Bonds, Series 2006 $ 6,060,000
Debt Service Funds Available to Pay Current Maturities and
Early Retirements (410,000)
' Business-Type Activities Principal Funding Requirements $ 5,650,000
' Debt Service Fundinq Requirements - The tota,l annual debt service requirements for bonds and notes
outstanding at September 30, 2012 are as follows:
Governmental Activities Business-type Activities
tPrincipal Interest Total Principal Interest Total
2013 $ 4,808,643 $ 1,373,797 $ 6,182,440 $ 450,000 $ - $ 450,000
2014 4,990,338 1,190,415 6,180,753 450,000 - 450,000
2015 5,177,352 998,519 6,175,871 450,000 - 450,000
2016 5,374,694 798,094 6,172,788 485,000 - 485,000
2017 5,577,372 570,891 6,148,263 500,000 156,068 656,068
2018-2022 7,924,487 944,129 8,868,616 3,140,000 587,400 3,727,400
2023-2030 4,600,223 514,314 5,114,537 175,000 9,625 184,625
Total $38,453,109 $ 6,390,159 $44,843,268 $ 5,650,000 $753,093 $6,403,093
F-27
MONROE COUNTY, FLORIDA
Notes To Financial Statements '
For the Year Ended September 30, 2012
NOTE 12—LONG TERM DEBT (Continued) 1
Long-Term Debt at September 30, 2012 is composed of the following issues:
$21,455,000 Infrastructure Sales Surtax Revenue Bonds, Series 2003 '
Type: General Government Revenue Bonds Dated: March 2003
Final maturity: Year 2018 Principal payment date: April 1 '
Interest payment dates: April 1 and October 1 Interest rates: 3.4% to 4.0%
Amount outstanding at September 30th: $10,140,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to
Monroe County. The total principal and interest remaining to be paid is $11 ,370,000. For the fiscal
year, principal and interest paid was $1,852,105 and total pledged revenue was $16,318,450.
Purpose: To construct and acquire equipm nt and ca pital ' rov nts.
Call provisions: First redemption date ma nol be later than 4/20M nd no call premium may exceed '
2% of the par amount redeemed.
$29,415,000 Infrastructure Sales Surtax Revenue Bonds, Series 2007
Type: General Government Revenue Bonds Dated: November 2007
Final maturity: Year 2018 Principal payment date: April 1
Interest payment dates: April 1 and October 1 Interest rates: 4.0% to 5.0%
Amount outstanding at September 30th: $18,860,000
Reserve requirement: None; MBIA insured.
Revenue pledged: All of the One Cent Local Government Infrastructure Sales Surtax accruing to '
Monroe County. The total principal and interest remaining to be paid is $21 ,539,350. For the fiscal
year, principal and interest paid was $3,652,300 and total pledged revenue was $16,318,450.
Purpose: To construct and acquire equipment and capital improvements. '
Call provisions: None
$19,500,540 Clean Water State Revolving Fund Construction Loan Agreement
Type: General Government Revenue Notes
Dated: April2010
Final maturity: Year 2020
Principal payment date, March 15 and September 15
Interest payment dates: March 15 and September 15
Interest rate: 2.71% '
Amount outstanding at September 30th: $9,453,109
Reserve requirement: None '
Revenue pledged: Non-Ad.Valorem Revenues in the General Fund, the Fine and Forfeiture Fund,
and the Unincorporated Area Service District Funds. The total principal and interest remaining to be
paid is $10,565,306. For the fiscal year, principal and interest paid was $2,182,584 and total pledged '
revenue was $24,250,356.
Purpose: Refund temporary financing for wastewater capital improvements.
Call provisions: None
1
F-28 ,
MONROE COUNTY, FLORIDA
Notes To Financial Statements
' For the Year Ended September 30, 2012
NOTE 12 - LONG TERM DEBT (Continued)
1 $30,455,000 Key West international Airport Revenue Bonds
Type: Enterprise Revenue Bond Dated: July 2006
' Final maturity: Year 2024 Principal payment date: October 1
Interest payment dates: Monthly Interest rates: variable
Amount outstanding at September 30th: $6,060,000
' Reserve requirement: $2,759,567
Revenue Pledged: (1) Net Revenues (as defined in the Resolution) to be derived from the operation
of the airport, (2) Other Available Moneys (as defined in the Resolution), (3) Hedge Receipts and
(4) (until applied in accordance with the provisions of the Resolution) all moneys, including
investments thereof, in certain of funds and accounts established under the Resolution, and (5) the
Reserve Account. The total principal and interest remaining to be paid is $6,403,093. For the
fiscal year, principal of$2,645,000 was funded by pledged revenues of$3,180,228 and interest of �I
$18,941 was funded by capitalized interest secured when the bonds were issued.
Purpose: Acquire, construct and equip various capital improvements at the Key West International
Airport
Call provisions: (1) Optional Redemption at par on any date (2) Mandatory redemption at par at the
' option of the Bank upon the event of default under the Reimbursement Agreement or with respect
to Bank Bonds. At least 15 days notice of mandatory tender of Series 2006 Bonds for purchase; at
least 30 days notice of redemption.
' NOTE 13 - DEFEASANCE OF DEBT
In prior years, the County.defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in
the County's financial statements.
The followingreflects refunded bonds, b issue, as of September 30 2012 that were aid off during the
Y P � P g
current year.
' Business-type Activities:
$8,000,000 Municipal Service District Improvement Revenue Bonds, Series 1980; defeased on
December 6, 1985 using proceeds from the $9,211,774 Municipal Service District Refunding
Improvement Bonds, Series 1985
$9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985; defeased
on April 1, 1991 using proceeds from the Municipal Service District Refunding Improvement
Bonds, Series 1991
tNOTE 14—CONDUIT DEBT
' IDA Health Care Facilities Revenue Bonds, Series 2003 - The Monroe County Industrial Development
Authority approved the issuance of IDA Health Care Facilities Revenue Bonds, Series 2003, not to
exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of the Middles Keys, Inc. to
provide for the refinancing of certain outstanding indebtedness of the corporation and for financing
F-29
MONROE COUNTY, FLORIDA
Notes To Financial Statements '
For the Year Ended September 30, 2012
NOTE 14— CONDUIT DEBT— (Continued)
certain capital improvements to the corporation's health care facilities. Ownership of the acquired
facilities is in the name of the private entity served by the bond issuance. Neither the County, the '
Authority, the State, nor any political subdivision thereof is obligated in any manner for the repayment of
the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial
statements, Maturity of the Series 2003 Bonds is August 1, 2018.
City of South Miami Health Facilities Authority Hospital Revenue Bonds, Series 2007 - On April 18,
2007, the Board approved an interlocal agreement with the City of South Miami Health Facilities
Authority for the issuance of $800,000,000 of tax-free bonds for Mariner's Hospital (Baptist Health
South) for the purpose of financing capital improvements to health care facilities and refund outstanding
bonds. The facilities will be owned by the issuers of the bonds and the County is not obligated in any
way for the repayment of the bonds. Monroe County was part of a group consisting of the State of
Florida and other units of local government that participated to establish the tax-free status of the
bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements.
Maturity of the Series 2007 Bonds is August 15, 2042.
NOTE 15— RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in Note 1, current regulations of the U.S. Environmental Protection Agency (EPA) and the
Florida Department of Environmental Protection (FDEP) require municipal solid waste landfills to place
a final cover on closed landfill areas, and to maintain those areas for up to 30 years after closure. The
County obtains updated and revised estimates of total future closure and post closure costs from its
engineers.
All amounts recognized are based upon what it would cost to perform closure and post closure ,
functions in current dollars. Actual costs may be different due to inflation, changes in technology, or
changes in laws and regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity used to ,
9 Y P p Y
date. The landfill capacity of the County's previously operated landfills is 100% used and has no
remaining landfill life. Closure of these landfills was substantially completed during the year ended
September 30, 1994. The County has another landfill site, which has never been used. Accordingly, no
future closure cost is accruable except for post closure costs estimated to be incurred in the coming
year. At September 30, 2012, the estimated future cost for post closure maintenance was $424,984.
The current portion of the post closure maintenance liability is expected to be insignificant and will be
funded by the County's operations budget. Accordingly, the entire post closure maintenance liability is
classified as long-term. ,
For the public landfill, accounted for in the Municipal Service District-Waste enterprise fund, expenses
associated with the final closure and post closure maintenance of landfill areas are recognized over the
active life of those areas. These costs are recognized in each operating period based on the amount of ,
waste received during that period, regardless of when cash disbursements are made for these costs.
The cumulative effect of updated and revised estimates of closure-related costs is recognized in the ,
period of the change to the extent it relates to current and past operations.
F-30
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
1 NOTE 15 — RECOGNITION OF CLOSURE AND POST CLOSURE COST—(Continued)
The Florida Department of Environmental Protection approved a post closure operating plan, which
permits the County to fund closure, and post closure costs as an operating expense using annual
appropriations.
The landfill is required by state and federal laws and regulations to make annual contributions to a cash
escrow account to meet financial assurance requirements. Investment earnings were below the inflation
rate and additional funding of $20,600 was reclassified from unrestricted to the escrow account at year
end. In accordance with laws and regulations, the landfill had cash and investments of $1,931 ,228 held
' for these purposes at September 30, 2012. In the event closure escrows and interest earnings prove
inadequate due to inflation, changes in technology or additional post closure care requirements, these
costs may need to be covered by charges to service users.
NOTE 16 - INTERFUND BALANCES
Interfund balances at September 30, 2012 are as follows:
Due to General Fund from:
Fine and Forfeiture Fund $ 110,060
HIDTA Grants Fund 149,423
Governmental Grants Fund 1,245,362
One Cent Infrastructure Surtax Fund 2,184
Debt Service Fund 227
Nonmajor Governmental Funds 1,984,141
Municipal Service District Waste Fund 989
Card Sound Bridge Fund 2,182
Key West Airport Fund 3,574
Marathon Airport Fund 92
Internal Service Funds 473,538
Fiduciary Funds 83
Total 3,971,855
Due to Fine and.Forfeiture Fund from:
General Fund 1,473,378
Nonmajor Governmental Funds 298,526
Total 1,771,904
' Due to Governmental Grants Fund from:
General Fund 167,162
Nonmajor Governmental Funds 312,536
Total 479,698
Due to HIDTA Grants Fund from:
' Nonmajor Governmental Funds 2,396
Due to Comprehensive Plan Land Authority from:
General Fund 376,310
F-31
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 16 -INTERFUND BALANCES Continued
Due to Nonmajor Governmental Funds from:
General Fund 1,494,399
One Cent Infrastructure Surtax Fund 950,000
Nonmajor Governmental Funds 449,202
Total 2,893,601
Due to Internal Service from:
General Fund 99,306
HIDTA Grants Fund 97,286
Total 196,592
D District
Due to Municipal Svc D st t Fund from:
General Fund 3,648
Due to Key P West Airport Fund from:
Nonmajor Governmental Funds 89,596
Due to Marathon Airport Fund from:
Nonmajor Governmental Funds 216
Total Interfund Balances $9,785,816
During the course of operations, transactions occur which result in amounts owed to a particular fund ,
by another fund, other than for goods provided or services rendered. These receivables and payables
are due within a year and are classified as "Due from other funds/Due to other funds" on the
governmental funds balance sheet or proprietary fund statement of net assets.
f
NOTE 17 - INTERFUND TRANSFERS
Interfund transfers at September 30, 2012 are as follows: ,
Transfers to General Fund from:
Fine and Forfeiture Fund $35,237,717 ,
One Cent Infrastructure Surtax Fund 186,009
Municipal Svc District Waste Fund 187,303
Card Sound Road Fund 121,362 ,
Internal Service Funds 632,937
Nonmajor Governmental Funds 10,475,161
Total 46,840,489 ,
r
Transfers to Fine and Forfeiture Fund from:
General Fund 1,533,154 ,
F-32 '
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 17 - INTERFUND TRANSFERS (Continued)
Transfers to Governmental Grants Funds from.-
General Fund 322,505
' Fine and Forfeiture Fund 14,782
Nonmajor Governmental Funds 281,327
Total 618,614
' Transfer to Comprehensive
p ehensive Plan Land Authority from:
General Fund 18,054
' Transfers to One Cent Infrastructure Surtax Fund from:
Nonmajor Governmental Fund 409,802
' Transfers to Debt Service Fund from:
One Cent Infrastructure Surtax Fund 8,394,187
' Transfers to Nonmajor Governmental Funds from:
General Fund 1,491,425
Fine and Forfeiture Fund 1,794,282
Governmental Grants Fund 565,615
One Cent Infrastructure Surtax Fund 3,950,000
' Nonmajor Governmental Funds 382,623
Total 8,183,945
Transfers to Municipal Service District Fund from:
General Fund 3,648
Transfers to Marathon Airport Fund from:
' Key West Airport Fund 24,645
' Transfers to Key West Airport Fund from:
Internal Services Fund 779,423
Total Interfund Transfers $66,805,961
' The One Cent Infrastructure Surtax Fund a major fund interfund transfers 1 t a sfers out totaling $8,394,187 are
related to the funding of debt service and interfund transfers out totaling $3,950,000 are for the partial
' funding of the Duck Key and Cudjoe Regional Wastewater Projects which are accounted for in
Nonmajor Governmental funds. The transfer from Internal Service Risk Management fund of$779,423
to the Key West Airport Fund was to reimburse it for insurance proceeds collected by the Risk
' Management Fund and deductibles paid by the Key West Airport Fund. The remaining transfers in and
out are related to supporting operations and grant match requirements.
' F-33
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 18—GOVERNMENTAL FUND BALANCE CLASSIFICATIONS
Fund Balances are presented in the following categories: nonspendable, restricted, committed,
assigned and unassigned (See Note 1 for a description of these categories). A detailed schedule of
governmental fund balances at September 30, 2012 is as follows:
Fine & Governmental HIDTA L
General Forfeiture Grants Grants
Fund Balances:
Nonspendable:
Inventory $ 3,830 $ - $
Mortgage Loans - - -
Total Nonspendable 3,830 - -
Restricted for:
Law Enforcement - 20,223,224 - -
Fire&Ambulance - - - -
Public Safety - - - -
Physical Environment - - -
Transportation - - - -
Housing Programs
Tourist Development - - - -
Human Services - - - -
Libraries - - - -
Library Donations 95,485 - - -
Cultural&Recreation - - - -
Court Programs - - - -
Comprehensive Planning - - - -
Land Authority - - - -
Federal&State Grants - - 548,187 -
Wastewater Projects - - - -
Other Purposes - - - -
Debt Service - - -
Capital Projects - - - -
Total Restricted 95,485 20,223,224 548,187 - t
Committed to:
Physical Environment - - - -
Fire&Ambulance - - - -
Wastewater Projects - - - -
Beach Renourishment - - - -
Sheriffs Contract Administrative - - - -
Total Committed - - - -
Assigned to:
Other Purposes 17,656 - -
Fire&Ambulance - - - -
Land Authority - - -
Subsequent Year's Expenditures 14,020,525 - - -
Total Assigned 14,038,181 - - -
Unassigned: 23,300,792 - - -
Total Fund Balances $37,438,288 $20,223,224 $548,187 $ -
F-34 ,
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
i
NOTE 18—GOVERNMENTAL FUND BALANCE CLASSIFICATIONS — Continued
Comprehen-
sive Plan One Cent Revenue
' Land Infrastruc- Bonds All Debt
Fund Balances: Authority ture Surtax Series 2007 Service
Nonspendable:
' Inventory $ _ $
Mortgage Loans 9,151,579
Total Nonspendable 9,151,579
' Restricted for:
Law Enforcement - _
Fire&Ambulance
' Public Safety _
Physical Environment _
Transportation _
' Housing Programs - = _
Tourist Development
Human Services _ _
Libraries
' Library Donations
Cultural& Recreation
Court Programs
Comprehensive Planning
' Land Authority 6,325,340 - -
Federal& State Grants
Wastewater Projects _
Other Purposes _
' Debt Service _ - - 2,527,607
Capital Projects 24,871,829 7,524,975 -
Total Restricted 6,325,340 24,871,829 7,624,975 2,527,607
Committed to:
Physical Environment _ _ _
Fire &Ambulance _
' Wastewater Projects _
Beach Renourishment
Sheriffs Contract Administrative -
' Total Committed _
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' F-35
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 18—GOVERNMENTAL FUND BALANCE CLASSIFICATIONS — (Continued)
Comprehen-
sive Plan One Cent Revenue
Land Infrastruc- Bonds All Debt
Authority ture Surtax Series 2007 Service
Assigned to:
Other Purposes - - - -
Fire&Ambulance - - - -
Land Authority 7,314,156 - - -
Subsequent Year's Expenditures - - - -
Total Assigned 7,314,156 - - -
Unassigned: - - - -
Total Fund Balances $22,791,075 $24,871,829 $7,624,075 $2,527,607 '
Nonmajor '
Governmental Total Govern-
Funds mental Funds
' Fund Balances:
Nonspendable: '
' Inventory $ - $ 3,830
Mortgage Loans - 9,151,579
Total Nonspendable - 9,155,409
Restricted for:
Law Enforcement 13,967,169 34,190,393
Fire&Ambulance 1,079,726 1,079,726 '
Public Safety 2,372,977 2,372,977
Physical Environment 2,735,943 2,735,943
Transportation 15,773,290 15,773,290
Housing Programs 1,357,951 1,357,951 '
Tourist Development 19,608,470 19,608,470
Human Services 1,404,157 1,404,157
Libraries 849,150 944,635 '
Library Donations 373,160 373,160
Cultural& Recreation 1,595,499 1,595,499
Court Programs 5,114,637 5,114,637
Comprehensive Planning 3,334,447 3,334,447 '
Land Authority - 6,325,340
Federal&State Grants - 548,187
Wastewater Projects 9,104,666 9,104,666
Other Purposes 349,719 349,719
Debt Service - 2,527,607
Capital Projects 844,792 33,341,596
Total Restricted 79,865,753 142,082,400
Committed to:
Physical Environment 1,444,190 1,444,190
Fire&Ambulance - -
Wastewater Projects 252,123 252,123
Beach Renourishment 270,956 270,956
Sheriffs Contract Administrative 785,317 785,317
Total Committed 2,752,586 2,752,586
F-36 '
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
' NOTE 18—GOVERNMENTAL FUND BALANCE CLASSIFICATIONS— (Continued)
Nonmajor
Governmental Total Govern-
Funds mental Funds
Assigned to:
Other Purposes - 17,656
Fire &Ambulance 4,430,861 4,430,861
Land Authority 7,314,156
Subsequent Year's Expenditures - 14,020,525
Total Assigned 4,430,861 25,783,198
Unassigned: - 23,300,792
Total Fund Balances $87,049,200 $203,074,385
NOTE 19 - RISK MANAGEMENT
The County is exposed to various risks of loss related to tort; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years
ended 1976, 1984 and 1988, the County established the Worker's Compensation, Group Insurance,
and Risk Management Funds, respectively, as internal service funds to account for and finance its
uninsured risks of loss.
Under these programs, the Worker's Compensation has self insured coverage up to the first $500,000
per claim for regular employees. Workers' Compensation claims in excess of the self insured coverage
of $500,000 are covered by an excess insurance policy. The Group Insurance Fund provides self
insured excess claims. Risk Management has a $5,000,000 excess insurance policy for general
liability claims with a $200,000 self-insured retention, and building property damage is covered for
the actual value of the building with a deductible of $50,000. Deductibles for windstorm and flood vary
by location. The County purchases commercial insurance for claims in excess of coverage provided by
the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in
' any of the past three years.
All funds of the County participate in the programs and make payments to the Worker's Compensation,
Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior
' and current year claims. The claims liabilities reported at September 30, 2012 are based on the
requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a
liability for claims be reported if information prior to the issuance of the financial statements indicates
' that it is probable that a liability has been incurred at the date of the financial statements and the
amount of the loss can be reasonably estimated.
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F-37
1
MONROE COUNTY, FLORIDA
Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 19 - RISK MANAGEMENT— (Continued)
Changes in the claims liability amounts in fiscal year 2012 and 2011 were:
Worker's Group Risk
Comp. Insurance Mgmt Total
Unpaid claims at Sept. 30, 2010 $ 1,681,795 $ 4,247,036 $ 165,435 $ 6,094,266
Incurred claims
(including IBNRs) 1,726,228 15,271,807 276,717 17,274,752
Claim payments (1,695,416) (14,937,301) (329,559) (16,962,276)
Unpaid claims at Sept. 30, 2011 1,712,607 4,581,542 112,593 6,406,742
Incurred claims '
(including IBNRs) 2,017,917 10,370,993 269,162 12,658,072
Claim payments (1,918,485) (13,935,702) (208,785) (16,062,972) '
3
Unpaid claims at Sept. 30, 2012 $ 1,812,039 $ 1,016,833 $ 172,970 $ 3,001,842
NOTE 20 - LITIGATION
The County is a defendant in various lawsuits and is involved in other disputes wherein substantial
amounts are claimed. The County vigorously defends itself with respect to these matters. The
County's practice is to provide for these claims when a loss is probable and a loss becomes fixed or
determinable in amount. In the opinion of the County, it is reasonably possible that there are open suits
and claims that could result in judgments or settlements, which, in aggregate, would have a material
adverse effect on the County's financial condition. Based on the uncertainty at this stage of the
proceedings, an estimate of the amount or a range of potential losses cannot be determined.
NOTE 21 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The County participates in a number of federal and state grant programs that are
governed by various rules and regulations of the grantor agencies. Amounts received or receivable '
from grant agencies are subject to financial and compliance audits by the grantors or their
representatives. Any disallowed claims, including amounts already collected, may constitute a liability
of the applicable funds. The amount, if any, which may be disallowed by the grantor, cannot be
determined at this time, although the County expects such amounts, if any, to be immaterial.
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed
construction funds in excess of the interest costs are required to be rebated to the federal government.
As of September 30, 2012, the County has estimated its arbitrage rebate liability to be $6,053 for its
business-type activities. '
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees
may be refunded within one year following the end of the sixth year from the date on which the impact
fee was paid or within three months of the non-commencement of construction.
F-38 '
MONROE COUNTY, FLORIDA
' Notes To Financial Statements
For the Year Ended September 30, 2012
NOTE 21 - COMMITMENTS AND CONTINGENCIES (Continued)
' Letter of Cre
dit — The County has issued $30,455,000 Key West International Revenue Bonds, Series
' 2006 (the Series 2006 Bonds) for the primary purpose of providing funds necessary to finance the
acquisition, construction and equipping of certain airport facilities. In order to provide security for the
payment when due of the principal and interest on the Series 2006 bonds, the County has requested a
bank to issue its irrevocable direct pay letter of credit naming U.S. Bank National Association, the
' bonds' paying agent, as beneficiary. The letter of credit is for an amount sufficient to pay interest at a
maximum interest rate of 12% per annum. The agreement expires on October 15, 2014.
' NOTE 22-SUBSEQUENT EVENTS
Management has evaluated subsequent events through March 31, 2013, in connection with the
' preparation of these financial statements, which is the date the financial statements were available to
be issued.
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' F-39
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NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS '
AFFORDABLE HOUSING PROGRAMS ,
To account for revenues and expenditures of various low income housing programs.
ROAD & BRIDGE
To account for revenues and expenditures of the constitutional gas taxes.
TOURIST DEVELOPMENT DISTRICTS
To account for the local option three-cent bed tax in five districts, all districts two cent, and ,
administrative and promotional funds for the expenditures of advertising, promotions, and special events
of the County Tourist Development Council.
IMPACT FEES ,
To account for the revenues and expenditures relating to impact fees collected for roadways, parks and
recreation, libraries, solid waste, police facilities, fire and EMS, and fair share housing.
FIRE AND AMBULANCE DISTRICT #1. LOWER AND MIDDLE KEYS
To account for revenues and expenditures in District#1 for fire and ambulance services.
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT
To account for all transportation and hospitalization costs of Monroe County trauma patients in Dade ,
County.
UNINCORPORATED AREA SERVICE DISTRICTS
To account for all revenues and expenditures for planning, building and zoning and parks and recreation '
services provided only to the unincorporated area of the County.
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND
The Local Housing Assistance .Fund is used to account for the revenues and expenditures for the
administration and implementation of the State Housing Initiatives Partnership Program.
MUNICIPAL POLICING
To account for all revenues and expenditures for local road patrol law enforcement in the City of
Marathon, City of Layton and Islamorada, Village of Islands. ,
DUCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services for the Duck Key District. ,
BOATING IMPROVEMENT
To account for revenues and expenditures for providing boating-related activities, for removal of vessels '
and floating structures deemed a hazard to public safety and health, and for manatee and marine
mammal protection and recovery.
MISCELLANEOUS SPECIAL REVENUE
To account for revenues and expenditures earmarked for specific purposes.
ENVIRONMENTAL RESTORATION ,
To account for all revenue and expenditures for fines/fees collected and earmarked for environmental
protection.
(Continued)
' NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS —CONTINUED
' COURT FACILITY FEES
To account for revenues collected upon the institution of any civil action, suit or proceeding to be used
exclusively in providing and maintaining existing and future facilities for the use of the Circuit and County
' Court systems.
DRUG ABUSE TRUST
' To account for assessments collected for drug abuse programs and to disburse assistance grants for
drug abuse treatment and/or educational programs which meet the standards for qualification of such
programs by the Department of Health and Rehabilitative Services.
' MARATHON MUNICIPAL SERVICE
To account for the revenues and expenditures for municipal services for Marathon.
WASTEWATER MSTU
To account for the revenues and expenditures for wastewater services for Conch Key, Bay Point, Big
Coppitt, Key Largo, Stock Island, Cudjoe-Sugarloaf, Long Key-Layton and Duck Key.
LBUILDING FUND
To account for the revenues and expenditures relating to building permits and for the administration and
' enforcement of the building code for the unincorporated area of the County.
SHERIFF'S INMATE COMMISSARY
' To account for the receipts and disbursements of inmate telephone commissions, canteen revenues and
other inmate programs.
' SHERIFF'S GRANTS
To account for the revenues and expenditures relating to various grants.
SHERIFF'S TEEN COURT
' To account for receipts and disbursements pertaining to a program designed to deter juveniles who are
becoming involved in crime.
' SHERIFF'S SHARED ASSET FORFEITURE
To account for the revenues and expenditures of the Sheriff Department's shared asset forfeiture
program.
SHERIFF'S FEDERAL FORFEITURE
To account for the revenues from the U.S. Departments of Justice and Treasury. Expenditures are
' made in accordance with the guidelines issued by these agencies.
SHERIFF'S CONTRACT ADMINISTRATIVE
' To account for the receipts of service fees collected for administering HlDTA, South Florida Law
Enforcement Trust Fund, Impact Support and the NHAC Financial Unit. Expenditures relate to the costs
of administering their activities.
SHERIFF'S STATE FORFEITURE
To account for the proceeds from state forfeitures received primarily from the South Florida Drug and
Money Laundering Task Force.
' (Continued)
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NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS — CONTINUED '
SHERIFF'S INTER-AGENCY COMMUNICATIONS '
To account for revenues and expenditures allocated for radio communications.
k
SHERIFF'S 911 '
To account for fees levied on each telephone access line in Monroe County for the enhancement of the
t
911 emergency telephone systems.
SHERIFF'S TRAUMA STAR
To account for revenues and expenditures for the Sheriffs operation of the Trauma Star helicopter.
I
SHERIFF'S RADIO COMMUNICATIONS '
To account for revenues and expenditures from Court fees for radio communications.
CLERK'S MODERNIZATION TRUST
' To account for revenue received through an additional recording fee pursuant to Florida Statute
28.24(15)(d) to be used for equipment, equipment maintenance, training and technical assistance
necessary to modernize the clerk's public records system. '
CLERK'S COURT RELATED
To account for revenues and expenditures for providing court related services under the direction of the
Clerk of the Circuit Court.
SUPERVISOR'S VOTER EDUCATION & EQUIPMENT
To account for revenue received through grants for the education of voters and the purchase of voter 1
equipment.
i
CAPITAL PROJECT FUNDS
a CLERK'S REVENUE NOTE
To account for the Clerk's network system from the Florida Local Government Finance Commission ,
Loan.
INFRASTRUCTURE REVENUE BONDS SERIES 2003
To account for the revenues and expenditures funded by the Infrastructure Revenue Bonds Series 2003
debt issuance.
BIG COPPITT WASTEWATER 1
To account for the revenues and expenditures funded by the wastewater infrastructure for Big Coppitt
Key.
DUCK KEY WASTEWATER
To account for the revenues and expenditures of the wastewater infrastructure for Duck Key. '
CUDJOE-REGIONAL WASTEWATER
To account for the revenues and expenditures funded by the wastewater infrastructure for Cudjoe
Regional area of Monroe County. '
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MONROE COUNTY, FLORIDA '
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
1
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SPECIAL '
Tourist Tourist
Affordable Development Development Tourist
Housing Road& All Districts Admin & Promo Development '
Programs Bridge Two Cent Two Cent District#One
ASSETS '
Cash and Cash Equivalents $ 63,977 $ 1,199,865 $ 1,055,452 $ 2,151,655 $ 1,589,016
Investments 314,752 8,744,236 3,145,814 6,195,824 3,960,331
Accounts Receivable, Net - - - 872 -
Due from Other Funds - - 77,767 159,225 103,427 '
Due from Other Governmental Units - 520,384 - -
Mortgages/Notes Receivable - - - - -
Allowance for Mortgages/Notes Receivable - - - - - ,
Interest Receivable 1,051 29,072 10,446 20,616 13,154
Total Assets $ 379,780 $ 10,493,557 $ 4,289,479 $ 8,528,192 $ 5,665,928
LIABILITIES AND FUND BALANCES '
Liabilities:
Accounts Payable $ - $ 52,241 $ 492,480 $ 1,629,393 $ 187,801
Retainage Payable - - - - - ,
Accrued Wages and Benefits Payable - 79,220 1,602 512 5,223
Due to Other Funds 35 250,211 5,079 10,152 619
Due to Other Governmental Units - 37,421 - - 143,164 '
Other Current Liabilities - 13 - 375 -
Deposits in Escrow - - - - -
Deferred Revenues - - - - - '
Total Liabilities 35 419,106 499,161 1,640,432 336,807
Fund Balances: '
Nonspendable - - - -
Restricted 379,745 10,074,451 3,790,318 6,887,760 5,058,165
Committed - - - - 270,956
Assigned - - - - '
Unassigned - - - -
Total Fund Balances 379,745 10,074,451 3,790,318 6,887,760 5,329,121
Total Liabilities and Fund Balances $ 379,780 $10,493,557 $ 4,289,479 $ 8,528,192 $ 5,665,928
1
The notes to the financial statements are an integral part of these statements.
1
G-1
' REVENUE FUNDS
Tourist Tourist Tourist Tourist
' Development Development Development Development Impact Fees,
District#Two District#Three District#Four District#Five Roadways
' $ 96,036 $ 422,808 $ 301,200 $ 300,575 $ 989,079
270,605 1,121,619 719,792 873,911 4,861,513
9,485 28,787 23,620 22,715 -
1 - -
' 884 3,758 2,377 2,929 16,195
$ 377,010 $ 1,576,972 $ 1,046,989 $ 1,200,130 $ 5,866,787
E
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[ $ 47,285 $ 53,111 $ 43,334 $ 98,895 $ 166,926
' - - 7,019 10,042 -
2,461 128 128 3,517 489
i 48 1,102 114 140 533
- 29,686 31,864 - -
' 49,794 84,027 82,459 112,594 167,948
y 327,216 1,492,945 964,530 1,087,536 5,698,839
327,216 1,492,945 964,530 1,087,536 5,698,839
1 $ 377,010 $ 1,576,972 $ 1,046,989 $ 1,200,130 $ 5,866,787
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(Continued)
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G-2
MONROE COUNTY, FLORIDA '
i COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
SPECIAL '
Impact Fees,
Parks and Impact Fees, Impact Fees, Impact Fees, Impact Fees, '
Recreation Libraries Solid Waste Police Facilities Fire & EMS
ASSETS '
Cash and Cash Equivalents $ 81,366 $ 143,044 $ 8,107 $ 17,953 $ 8,282
Investments 397,214 703,862 40,400 88,288 37,842
Accounts Receivable, Net - - - - -
Due from Other Funds - - - - - '
Due from Other Governmental Units - - - - -
Mortgages/Notes Receivable - - - - -
Allowance for Mortgages/Notes Receivable - - - - '
Interest Receivable 1,327 2,321 111 277 110
Total Assets $ 479,907 $ 849,227 $ 48,618 $ 106,518 $ 46,234
LIABILITIES AND FUND BALANCES '
Liabilities:
Accounts Payable $ 6,600 $ - $ - $ - $ 26,255
Retainage Payable - - - - -
Accrued Wages and Benefits Payable - - - - -
Due to Other Funds 43 77 4 9 4
Due to Other Governmental Units - - - - - '
Other Current Liabilities - - - - -
Deposits in Escrow - - - - -
Deferred Revenues - - - - - '
Total Liabilities 6,643 77 4 9 26,259
Fund Balances:
Nonspendable - - - - - '
Restricted 473,264 849,150 48,614 106,509 19,975
Committed - - - - -
Assigned
Unassigned - - - - -
Total Fund Balances 473,264 849,150 48,614 106,509 19,975
Total Liabilities and Fund Balances $ 479,907 $ 849,227 $ 48,618 $ 106,518 $ 46,234 '
The notes to the financial statements are an integral part of these statements.
G-3
' REVENUE FUNDS
Fire&Amb Upper Keys Unincorp. Unincorp.
Impact Fees, District#1, Health Care Area Service Area Service
' Fair Share Lower and Special District, Dist., Planning
Housing Middle Keys Taxing District Parks & Rec. Bldg. &Zoning
$ 69,805 $ 40,756 $ 200,930 $ 37,345 $ 1,161,730
343,508 4,914,230 1,063,468 1,143,976 5,923,815
- 281,752 - 975 -
' _ 135,491 = 18,627 9,848
6,550 406,943
' 1,160 16,360 3,538 3,814 19,731
$ 414,473 $ 5,395,139 $ 1,267,936 $ 1,204,737 $ 7,522,067
$ - $ 111,080 $ 556 $ 44,841 $ 160,627
' = 15,000 - - -
335,430 3,147 26,778 211,130
37 299,195 116 129 1,343,241
' - 1,035 9,074 7,733
126 9,747
- - 1,680 -
- 202,412 - - -
37 964,278 3,819 82,502 1,732,478
414,436 - 1,264,117 1,122,235 5,789,589
' = 4,430,861
414,436 4,430,861 1,264,117 1,122,235 5,789,589
' $ 414,473 $ 5,395,139 $ 1,267,936 $ 1,204,737 $ 7,522,067
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(Continued)
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G-4
MONROE COUNTY, FLORIDA '
COMBINING BALANCE SHEET-CONTINUED
a NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012 '
SPECIAL '
Local Duck Key
Housing Municipal Security Boating '
Assistance Policing District Improvement
,F ASSETS '
Cash and Cash Equivalents $ 110,871 $ 188,275 $ 67,837 $ 437,022
Investments 542,642 1,230,825 334,723 1,966,346
Accounts Receivable, Net - - - -
Due from Other Funds - 231,372 456
Due from Other Governmental Units - - -
Mortgages/Notes Receivable 8,963,588 - - -
a Allowance for Mortgages/Notes Receivable (8,963,588)
Interest Receivable 1,824 4,090 1,105 6,522
Total Assets $ 655,337 $ 1,654,562 $ 404,121 $ 2,409,890
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 11,730 $ - $ 3,840 $ 44,596
Retainage Payable - - - -
Accrued Wages and Benefits Payable - - - 2,248
Due to Other Funds 60 139 37 214
a Due to Other Governmental Units 79,777 - - -
Other Current Liabilities - - - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Total Liabilities 91,567 139 3,877 47,058
i
Fund Balances: '
Nonspendable - - - -
Restricted 563,770 1,654,423 400,244 2,362,832
E Committed - - - -
Assigned - - - -
Unassigned - - - -
Total Fund Balances 563,770 1,654,423 400,244 2,362,832
l Total Liabilities and Fund Balances $ 655,337 $ 1,654,562 $ 404,121 $ 2,409,890 '
s
r
The notes to the financial statements are an integral part of these statements.
G-5
' REVENUE FUNDS
Miscellaneous Court Drug Marathon Bay Point
Special Environmental Facility Abuse Municipal Wastewater
Revenue Restoration Fees Trust Service MSTU
$ 429,050 $ 245,755 $ 309,300 $ 26,194 $ 315 $ 9,045
' 1,918,327 1,204,175 2,124,071 115,910 1,613 43,493
- - 18 -
' 6,356 4,035 7,075 387 166
$ 2,353,733 $ 1,453,965 $ 2,440,446 $ 142,491 $ 1,946 $ 52,704
i
1
( $ 23,294 $ 6,372 $ 106,412 $ - $ - $ -
' - 3,184 2,977 2,438 - -
58,669 132 243 13 = 5
615 87
30,271 - - - - -
' 112,849 9,775 109,632 2,451 - 5
1
2 _ - - -,240,884 2,330,814 140,040 1,946 -
- 1,444,190 - - - 52,699
2,240,884 1,444,190 2,330,814 140,040 1,946 52,699
a ' $ 2,353,733 $ 1,453,965 $ 2,440,446 $ 142,491 $ 1,946 $ 52,704
JI
1
(Continued)
1
� 1
G-6
MONROE COUNTY, FLORIDA '
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2012
SPECIAL '
Big Coppitt Key Largo Cudjoe-
Wastewater Wastewater Stock Island Sugarloaf '
MSTU MSTU Wastewater MSTU
ASSETS '
Cash and Cash Equivalents $ 831 $ 1,442 $ 93,181 $ 17,845
Investments 4,750 7,557 458,307 87,325
Accounts Receivable, Net - - - -
Due from Other Funds - 10 459 6 ,
Due from Other Governmental Units - - - -
Mortgages/Notes Receivable - - -
Allowance for Mortgages/Notes Receivable - - - -
Interest Receivable - - 1,548 276
Total Assets $ 5,581 $ 9,009 $ 553,495 $ 105,452
LIABILITIES AND FUND BALANCES '
Liabilities:
Accounts Payable $ - $ - $ 588 $ 27,000
Retainage Payable - - - - '
Accrued Wages and Benefits Payable 938 343 255 969
Due to Other Funds - - 52 9
Due to Other Governmental Units - - - - '
Other Current Liabilities - - - -
Deposits in Escrow - - - -
Deferred Revenues - - - - '
Total Liabilities 938 343 895 27,978
Fund Balances:
Nonspendable
Restricted - - 552,600 -
Committed 4,643 8,666 - 77,474
Assigned - - - - '
Unassigned - - - -
Total Fund Balances 4,643 8,666 552,600 77,474
Total Liabilities and Fund Balances $ 5,581 $ 9,009 $ 553,495 $ 105,452 ,
The notes to the financial statements are an integral part of these statements.
G-7
1
1
' REVENUE FUNDS
Long Key, Sheriffs Sheriff's
' Conch Key Layton Duck Key Building Teen Federal
MSTU MSTU MSTU Fund Court Forfeiture
' $ 182 $ 3,516 $ 14,531 $ 179,395 $ = $ 2,457,846
999 17,964 71,824 815,079
' = = 4 - 18,642 =
4,787
- 55 221 2,708 - -
$ 1,181 $ 21,535 $ 86,580 $ 997,182 $ 23,429 $ 2,457,846
1
$ - $ - $ - $ 4,081 $ - $ -
' - 583 63 91,216 - -
2 7 89 - 4,102
- - - 397 = _
= - - 8,110 = -
585 70 103,893 4,102
1 - - - 893,289 23,429 2,453,744
1,181 20,950 86,510 - - -
1,181 20,950 86,510 893,289 23,429 2,453,744
' $ 1,181 $ 21,535 $ 86,580 $ 997,182 $ 23,429 $ 2,457,846
1
(Continued)
G-8
i
MONROE COUNTY, FLORIDA '
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30,2012
SPECIAL '
Sheriffs Sheriffs Sheriffs
State Contract Sheriffs Interagency '
Forfeiture Administration Commissary Communications
ASSETS
Cash and Cash Equivalents $ 141,766 $ - $ 511,678 $ 1,134,442
Investments 474,09E - - -
Accounts Receivable, Net - 2,895 35,407 4,616
Due from Other Funds 1 821,742 7,767 22,812 '
Due from Other Governmental Units - 105,101 - 26,400
Mortgages/Notes Receivable - - - -
Allowance for Mortgages/Notes Receivable - - - -
Interest Receivable 1,603 - - -
Total Assets $ 617,468 $ 929,73B $ 554,852 $ 1,188,270
r
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ - $ 6,569 $ -
Retainage Payable - - -
Accrued Wages and Benefits Payable - - - -
Due to Other Funds 52 138,149 15,419 13,887
Due to Other Governmental Units 800 6,272 8,978 -
Other Current Liabilities - - - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Total Liabilities 852 144,421 30,966 13,887
Fund Balances:
Nonspendable - - - -
Restricted 616,616 - 523,886 1,174,383
Committed - 785,317 - -
Assigned - -
Unassigned - - - -
Total Fund Balances 616,616 785,317 523,886 1,174,383
Total Liabilities and Fund Balances $ 617,468 $ 929,738 $ 554,852 $ 1,188,270 '
The notes to the financial statements are an integral part of these statements.
1
G-9
1
1
REVENUE FUNDS
Sheriffs Sheriffs Sheriffs Clerk's
Trauma Radio Sheriffs Shared Asset Sheriff's Records
Star Communication Grants Forfeiture E911 Modernizaton
$ = $ = $ _ $ 5,225,133 $ 2,189,630 $ 1,281,736
64,752
91,374 90,889 64,776 - 17 =
137,688
- - - - 221 -
$ 91,374 $ 90,889 $ 202,464 $ 5,225,133 $ 2,254,620 $ 1,281,736
$ - $ - $ - $ 51,400 $ 4 $ 27,019
91,374 90,889 190,958 - 19,266 -
- - 6,410 - - -
91,374 90,889 197,368 51,400 19,270 27,019
- - 5,096 5,173,733 2,235,350 1,254,717
- - 5,096 5,173,733 2,235,350 1,254,717
$ 91,374 $ 90,889 $ 202,464 $ 5,225,133 $ 2,254,620 $ 1,281,736
' (Continued)
1
G-10
1
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30,2012
SPECIAL REVENUE FUNDS '
Clerk's Supervisor's Total Nonmajor Clerk's
Court Voter ED& Special Rev Revenue
Related Equipment Funds Note '
ASSETS
Cash and Cash Equivalents $ 831,441 $ 17,705 $ 25,864,945 $ 17,067 '
4 Investments - - 56,349,780 84,270
F Accounts Receivable, Net - - 326,517 -
s Due from Other Funds - - 1,939,337
Due from Other Governmental Units 20,060 - 1,227,913 -
Mortgages/Notes Receivable - - 8,963,588 -
`4 Allowance for Mortgages/Notes Receivable - - (8,963,588) -
Interest Receivable - - 187,423 276 '
Total Assets $ 851,501 $ 17,705 $ 85,895,915 $ 101,613
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 254,061 $ - $ 3,688,391 $ -
Retainage Payable - - 32,061 -
Accrued Wages and Benefits Payable - - 774,979 -
Due to Other Funds 597,440 - 3,132,095 9
Due to Other Governmental Units - - 356,903 -
Other Current Liabilities - - 10,261
Deposits in Escrow - - 1,680 -
Deferred Revenues - - 247,203 -
Total Liabilities 851,501 - 8,243,573 9 '
Fund Balances:
Nonspendable - - - - '
Restricted - 17,705 70,468,895 101,604
Committed - - 2,752,586 -
Assigned - - 4,430,861
Unassigned - - - -
Total Fund Balances - 17,705 77,652,342 101,604
Total Liabilities and Fund Balances $ 851,501 $ 17,705 $ 85,895,915 $ 101,613 '
The notes to the financial statements are an integral part of these statements.
G-11
1
1
CAPITAL PROJECT FUNDS
' Total
Infrastructure Big Coppitt Duck Key Cudjoe Regional Nonmajor
Revenue Bonds Wastewater Wastewater Wastewater Governmental
Series 2003 Project Project Project Funds
$ 710,220 $ 601,417 $ 303,319 $ 376,065 $ 27,873,033
2,965,495 1,487,332 1,871,683 62,758,560
- - - 326,517
' = 1,436 2,828 950,000 2,893,601
1,227,913
8,963,588
- - - - (8,963,588)
33,408 9,894 4,974 6,245 242,220
$ 743,628 $ 3,578,242 $ 1,798,453 $ 3,203,993 $ 95,321,844
$ - $ 4,289 $ 997 $ - $ 3,693,677
- = = = 32,061
440 775,419
- 3,079 1,265 165 3,136,613
18,827 - - 375,730
= - = = 10,261
1,680
- - - 247,203
440 26,195 2,262 165 8,272,644
743,188 3,552,047 1,796,191 3,203,828 79,865,753
- - - - 2,752,586
4,430,861
743,188 3.552,047 1,796,191 3,203,828 87,049,200
' $ 743,628 $ 3,578,242 $ 1,798,453 $ 3,203,993 $ 95,321,844
1
G-12
1
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30,2012 '
SPECIAL '
Tourist Tourist
Affordable Development Development
Housing Road & All Districts Admin & Promo '
Programs Bridge Two Cent Two Cent
Revenues:
Taxes $ - $ 2,331,491 $ 4,092,835 $ 8,481,159 '
Licenses and Permits - - - -
Intergovernmental - 3,279,227 - -
Charges for Services - 108,215 - -
Fines and Forfeitures - - - -
Investment Income 1,393 36,162 15,060 28,600
Miscellaneous - 275,735 963 1,086
Total Revenues 1,393 6,030,830 4,108,858 8,510,845
x
Expenditures:
Current:
General Government - - - -
t
Public Safety - - - -
Physical Environment - - - -
Transportation - 4,103,071 - -
Economic Environment - - 3,610,995 7,628,556
Human Services - - - -
Culture and Recreation - - - -
Court Related - - - -
Capital Projects - - - -
Total Expenditures - 4,103,071 3,610,995 7,628,556 t
Excess/Deficiency of Revenues
Over/(Under) Expenditures 1,393 1,927,759 497,863 882,289
Other Financing Sources/(Uses):
Transfers from Other Funds - 104,672 76,839 159,225 '
Transfers to Other Funds - (786,664) (64,630) (100,300)
Total Other Financing Sources/(Uses) - (681,992) 12,209 58,925
Net Change in Fund Balances 1,393 1,245,767 510,072 941,214 '
Fund Balances-October 1 378,352 8,828,684 3,280,246 5,946,546
Fund Balances-September 30 $ 379,745 $ 10,074,451 $ 3,790,318 $ 6,887,760 '
The notes to the financial statements are an integral part of these statements.
t
G-13
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development Impact Fees,
District#One District#Two District#Three District#Four District Wive Roadways
$ 7,369,260 $ 600,426 $ 1,757,510 $ 1,382,936 $ 1,463,862 $ -
' - - - - - 75,214
' 21,121 1,264 5,140 3,020 3,868 22,239
- - - - 750 915
' 7,390,381 601,690 1,762,650 1,385,956 1,468,480 98,368
- - - - - 332,837
7,769,736 493,660 1,397,753 969,048 1,076,280 -
' 7,769,736 493,660 1,397,753 969,048 1,076,280 332,837
' (379,355) 108,030 364,897 416,908 392,200 (234,469)
103,427 9,484 28,787 23,620 22,607 -
(49,808) (21,341) (11,615) (13,350) (31,246) (104,672)
53,619 (11,857) 17,172 10,270 (8,639) (104,672)
' (325,736) 96,173 382,069 427,178 383,561 (339,141)
5,654,857 231,043 1,110,876 537,352 703,975 6,037,980
' $ 5,329,121 $ 327,216 $ 1,492,945 $ 964,530 $ 1,087,536 $ 5,698,839
(Continued)
G-14
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
SPECIAL t
Impact Fees,
Parks and Impact Fees, Impact Fees, Impact Fees, '
Recreation Libraries Solid Waste Police Facilities
Revenues:
Taxes $ - $ - $ - $ - '
Licenses and Permits 25,500 22,130 6,407 14,272
Intergovernmental - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Investment Income 1,791 3,105 161 369
Miscellaneous - 1,000 - -
;I Total Revenues 27,291 26,235 6,568 14,641
Expenditures:
Current:
General Government - - - -
Public Safety - - - -
Physical Environment - - - -
Transportation - - - -
Economic Environment - - - -
Human Services - - - -
Culture and Recreation 23,795 - - -
Court Related - - - -
Capital Projects - - - -
Total Expenditures 23,795 - - -
Excess/Deficiency of Revenues
s Over/(Under)Expenditures 3,496 26,235 6,568 14,641
Other Financing Sources/(Uses):
Transfers from Other Funds - - - -
Transfers to Other Funds - - - -
Total Other Financing Sources/(Uses) - - - -
Net Change in Fund Balances 3,496 26,235 6,568 14,641
Fund Balances-October 1 469,768 822,915 42,046 91,868
Fund Balances-September30 $ 473,264 $ 849,150 $ 48,614 $ 106,509 ,
The notes to the financial statements are an P
integral art of these statements. ,
9
G-15
' REVENUE FUNDS
Fire &Amb Upper Keys Unincorp. Unincorp.
Impact Fees, District#1, Health Care Area Service Area Service
' Impact Fees, Fair Share Lower and Special District, Dist., Planning
Fire& EMS Housing Middle Keys Taxing District Parks& Rec. Bldg. &Zoning
' $ - $ - $ 9,627,209 $ _ $ 1.409,351 $ 1,201,425
9,639 12,688
- - 121,073 - 5,561 4,905,405
' = = 620,813 28,654 572,986
354,519
262 1,508 29,497 4,783 6,684 25,095
600 - 5,030 28,191 49,028 44,525
' 10,501 14,196 10,403,622 32,974 1,499,278 7,103,955
' - - - - - 2,696,559
61,805 - 8,851,530 - - 2,123,338
' _ = 246 = 56,247 355,116
- - - 111,166 - -
' - - - - 1,472,880 -
' 61,805 - 8,851,776 111,166 1,529,127 5,175,013
' (51,304) 14,196 1,551,846 (78,192) (29,849) 1,928,942
- 363,061 - 18,519 9,848
' = = (1,396,650) (14,779) (183,953) (1,407,290)
(1,033,589) (14,779) (165,434) (1,397,442)
' (51,304) 14,196 518,257 (92,971) (195,283) 531,500
71,279 400,240 3,912,604 1,357,088 1,317,518 5,258,089
' $ 19,975 $ 414,436 $ 4,430,861 $ 1,264,117 $ 1,122,235 $ 5,789,589
' (Continued)
G-16
s
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
x
SPECIAL ,
Local Duck Key
Housing. Municipal Security Boating
Assistance Policing District Improvement
Revenues:
Taxes $ - $ 3,482,494 $ - $ -
A Licenses and Permits - - 75,796 -
Intergovernmental - - - -
Charges for Services - 3,065,706 - 676,126 '
Fines and Forfeitures - - -
Investment Income 2,947 9,764 1,542 8,393
Miscellaneous 33,688 - - 571 '
Total Revenues 36,635 6,557,964 77,338 685,090
Expenditures:
Current:
General Government - - - -
Public Safety - 825,826 48,461 -
Physical Environment - - - 498,116
Transportation - - - -
Economic Environment 568,891 - - -
Human Services -
Culture and Recreation - - - -
Court Related - - - -
Capital Projects
Total Expenditures 568,891 825,826 48,461 498,116
Excess/Deficiency of Revenues
Over/(Under) Expenditures (532,256) 5,732,138 28,877 186,974
Other Financing Sources/(Uses):
Transfers from Other Funds - 231,372 456 - '
Transfers to Other Funds - (6,120,688) (9) -
Total Other Financing Sources/(Uses) - (5,889,316) 447 -
Net Change in Fund Balances (532,256) (157,178) 29,324 186,974
Fund Balances-October 1 1,096,026 1,811,601 370,920 2,175,858
Fund Bala nces-Septem ber 30 $ 563,770 $ 1,654,423 $ 400,244 $ 2,362,832
Then es the financial statements are an integral art of these statements.
of to e c t g p
G-17
' REVENUE FUNDS
Miscellaneous Court Drug Marathon Bay Point
Special Environmental Facility Abuse Municipal Wastewater
Revenue Restoration Fees Trust Service MSTU
$ - $ = $ _ $ - $ 1,328 $ =
37,738
' 350,225 - 594,359 27,711 _
264,295 240,275
8,271 5,452 9,810 510 1 350
24,085 - - - - -
684,614 245,727 604,169 28,221 1,329 350
21,043 - - - - -
- 127,193 = 52,739
22,842 - - - - -
100,560 - = 17,063 = _
11,284
211,198 - 312,282 - - -
366,927 127,193 312,282 17,063 - 52,739
317,687 118,534 291,887 11,158 1,329 (52,389)
18 =
(197,193) (409,802) (39)
(197,193) - (409,802) - (21) -
120,494 118,534 (117,915) 11,158 1,308 (52,389)
2,120,390 1,325,656 2,448,729 128,882 638 105,088
' $ 2,240,884 $ 1,444,190 $ 2,330,814 $ 140,040 $ 1,946 $ 52,699
' (Continued)
G-18
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES,EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
SPECIAL '
Big Coppitt Key Largo Cudjoe-
Wastewater Wastewater Stock Island Sugarloaf '
MSTU MSTU Wastewater MSTU
Revenues:
Taxes $ 214 $ 1,516 $ 141 $ 413 '
Licenses and Permits - - 51,774 -
Intergovernmental - - - -
Charges for Services
Fines and Forfeitures - - - -
Investment Income 59 54 2,118 464
Miscellaneous
Total Revenues 273 1,570 54,033 877
Expenditures:
Current: '
General Government - - - -
Public Safety - - - -
Physical Environment 26,097 6,917 38,316 78,923 '
Transportation - - - -
Economic Environment - - - -
Human Services
Culture and Recreation - - - -
Court Related - - - -
Capital Projects - - - - ,
Total Expenditures 26,097 6,917 38,316 78,923
Excess/Deficiency of Revenues
Over/(Under) Expenditures (25,824) (5,347) 15,717 (78,046) '
Other Financing Sources/(Uses):
Transfers from Other Funds - 10 458 6 '
Transfers to Other Funds - - (1,004) (12)
Total Other Financing Sources/(Uses) - 10 (546) (6)
Net Change in Fund Balances (25,824) (5,337) 15,171 (78,052) '
Fund Balances-October 1 30,467 14,003 537,429 155,526
Fund Balances-September 30 $ 4,643 $ 8,666 $ 552,600 $ 77,474
The notes to the financial statements are an P
integral art of these statements. '
9
G-19
' REVENUE FUNDS
Long Key, Sheriff's Sheriff's
' Conch Key Layton Duck Key Building Teen Federal
MSTU MSTU MSTU Fund Court Forfeiture
' $ = $ $ 311 $ - $ _ $ -
2,086,750
- - 1,555,961
47,599 63,701 -
1 78 355 4,195 - 17,192
' - - - 8,283 - -
1 78 666 2,146,827 63,701 1,573,153
- - - 2,210,097 55,333 755,241
' 1,813 4,065 29,607 - - _
' 1,813 4,065 29,607 2,210,097 55,333 755,241
' (1,812) (3,987) (28,941) (63,270) 8,368 817,912
4 - - -
' (1,812) (3,987) (28,937) (63,270) 8,368 817,912
2,993 24,937 115,447 956,559 15,061 1,1535,832
$ 1,181 $ 20,950 $ 86,510 $ 893,289 $ 23,429 $ 2,453,744
I
(Continued)
' G-20
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
SPECIAL
Sheriffs Sheriffs Sheriffs
State Contract Sheriffs Interagency
Forfeiture Administration Commissary Communications
Revenues:
Taxes $ - $ - $
Licenses and Permits - - - -
Intergovernmental - 450,045 - -
Charges for Services - 2,977,816 413,913 63,111 '
Fines and Forfeitures 60,231 - - -
Investment Income 2,457 733 3,434 8,635
Miscellaneous - - 5,740 -
Total Revenues 62,688 3,428,594 423,087 71,746
Expenditures: '
Current:
General Government - - - -
Public Safety 97,551 3,172,214 302,637 221,677
Physical Environment - - - - '
Transportation - - - -
Economic Environment - - - -
Human Services - - - - '
Culture and Recreation - - - -
Court Related - - - -
Capital Projects - - - - '
Total Expenditures 97,551 3,172,214 302,637 221,677
Excess/Deficiency of Revenues '
Over/(Under)Expenditures (34,863) 256,380 120,450 (149,931)
Other Financing Sources/(Uses):
' Transfers from Other Funds - - 3,499 140,785 '
Transfers to Other Funds (3,499) - - -
Total Other Financing Sources/(Uses) (3,499) - 3,499 140,785
Net Change in Fund Balances (38,362) 256,380 123,949 (9,146) '
Fund Balances-October 1 654,978 528,937 399,937 1,183,529
Fund Balances-September 30 $ 616,616 $ 785,317 $ 523,886 $ 1,174,383 '
The notes to the financial statements are an integral part of these statements.
G-21
REVENUE FUNDS
Sheriff's Sheriff's Sheriff's Clerk's
Trauma Radio Sheriff's Shared Asset Sheriff's Records
Star Communication Grants Forfeiture E911 Modernizaton
357,765 - - -
_ _ _ = 528,307 240,158
191,260
- 240,398 19,083 10,536
- - 357,765 240,398 547,390 441,954
1,532,126 262,641 834,215 156,212 228,162 -
- - - - - 365,052
1,532,126 262,641 834,215 156,212 228,162 365,052
' (1,532,126) (262,641) (476,450) 84,186 319,228 76,902
1,532,126 353,530 469,536 - - -
(90,889) (14,577)
1,532,126 262,641 469,536 - (14,577) -
' - - (6,914) 84,186 304,651 76,902
12,010 5,089,547 1,930,699 1,177,815
' $ - $ - $ 5,096 $ 5,173,733 $ 2,235,350 $ 1,254,717
(Continued)
G-22
x
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
SPECIAL REVENUE FUNDS
Clerk's Supervisor's Total Nonmajor '
Court Voter ED & Special Rev
Related Equipment Funds
Revenues:
} Taxes $ - $ - $ 43,203,881 '
Licenses and Permits - - 2,417,908
Intergovernmental 3,334,507 - 14,009,544
Charges for Services - - 10,379,400
Fines and Forfeitures - - 1,110,580
Investment Income - 7 567,961
Miscellaneous - - 480,190
Total Revenues 3,334,507 7 72,169,464
Expenditures:
Current:
General Government - - 2,696,559
Public Safety - - 21,760,109
Physical Environment - - 1,275,395
Transportation - - 4,435,908
Economic Environment - - 23,537,761
Human Services - - 228,789
Culture and Recreation - - 1,507,959
Court Related 3,391,204 - 4,279,736
Capital Projects - - - '
Total Expenditures 3,391,204 - 59,722,216
Excess/Deficiency of Revenues
Over/(Under) Expenditures (56,697) 7 12,447,248
Other Financing Sources/(Uses):
Transfers from Other Funds 581,600 - 4,233,489
Transfers to Other Funds (524,903) - (11,548,913)
Total Other Financing Sources/(Uses) 56,697 - (7,315,424)
Net Change in Fund Balances - 7 5,131,824 '
Fund Balances-October 1 - 17,698 72,520,518
FundBalances-September 30 $ - $ 17,705 $ 77,652,342 '
The notes to the financial statements are an integral part of these statements.
G-23 '
' CAPITAL PROJECT FUNDS Total
Clerk's Infrastructure Big Coppitt Duck Key Cudjoe Regional Nonmajor
' Revenue Revenue Bonds Wastewater Wastewater Wastewater Governmental
Note Series 2003 Project Project Project Funds
' $ = $ = $ 818 $ 160 $ - $ 43,204,859
679,549 123,215 2,252,238 5,472,910
- - - 14,009,544
' = = _ _ � 10,379,400
1,110,580
378 3,773 12,236 4,946 1,590 590,884
' - - - - - 480,190
378 3,773 692,603 128,321 2,253,828 75,248,367
- - - - - 2,696,559
- - - - 21,760,109
' = _ _ = � 1,275,395
4,435,908
- - - - 23,537,761
' 228,789- - - - -
1,507,959
- - - - - 4,279,736
- 14,592 44,654 2,302,648 2,361,894
14,592 44,654 2,302,648 62,084,110
' 378 (10,819) 647,949 (2,174,327) 2,253,828 13,164,257
' - 382 3,000,074 950,000 8,183,945
(11,548,913)
- - 382 3,000,074 950,000 (3,364,968)
' 378 (10,819) 648,331 825,747 3,203,828 9,799,289
101,226 754,007 2,903,716 970,444 - 77,249,911
' $ 101,604 $ 743,188 $ 3,552,047 $ 1,796,191 $ 3,203,828 $ 87,049,200
i
G-24
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012 1
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Investment Income $ 2,500 $ 2,500 $ 1,393 $ (1,107)
Total Revenues 2,500 2,500 1,393 (1,107) '
EXPENDITURES:
Current: '
Economic Environment:
Affordable Housing Initiatives 290,000 290,000 - 290,000
Excess/Deficiency of Revenues '
Over/(Under) Expenditures (287,500) (287,500) 1,393 288,893
Other Financing Sources/(Uses):
Reserve for Contingencies (3,447) (3,447) - 3,447
Reserve for Cash Balance (8,000) (8,000) - 8,000
Total Other Financing Sources/(Uses) (11,447) (11,447) - 11,447 '
Net Change in Fund Balances (298,947) (298,947) 1,393 300,340
Fund Balances, October 1 298,947 298,947 378,352 79,405 '
Fund Balances, September 30 $ - $ - $ 379,745 $ 379,745 '
G-25
' MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
' FUND BALANCES- BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
' Original Final Positive
Budget Budget Actual (Negative)
Revenues:
' Taxes $ 1,945,000 $ 1,945,000 $ 2,331,491 $ 386,491
Intergovernmental 3,421,000 3,421,000 3,279,227 (141,773)
Charges for Services 17,000 17,000 108,215 91,215
' Investment Income 55,000 55,000 36,162 (18,838)
Miscellaneous 40,000 40,000 275,735 235,735
Total Revenues 5,478,000 5,478,000 6,030,830 552,830
' Expenditures:
Current:
Transportation:
' Road Department 2,678,202 2,678,202 2,527,758 150,444
County Engineer Road and Bridge 301,600 301,600 268,478 33,122
Street Lighting 208,777 208,777 200,204 8,573
Local Option Gas Tax Projects 397,583 447,583 388,254 59,329
80% Gas Tax 600,000 777,000 640,955 136,045
No Name Key Bridge Emerg Repair - 300,615 77,422 223,193
' Total Transportation 4,186,162 4,713,777 4,103,071 610,706
Excess/Deficiency of Revenues
' Over/(Under) Expenditures 1,291,838 764,223 1,927,759 1,163,536
Other Financing Sources/(Uses):
Reserve for Contingencies (1,888,590) (1,147,551) _ 1,147,551
Reserve for Cash Balance (1,491,238) (1,491,238) 1,491,238
Transfers from Other Funds 104,672 104,672 104,672 -
' Transfers to Other Funds (904,371) (1,117,795) (786,664) 331,131
Total Other Financing Sources/(Uses) (4,179,527) (3,651,912) (681,992) 2,969,920
' Net Change in Fund Balances (2,887,689) (2,887,689) 1,245,767 4,133,456
Fund Balances, October 1 2,887,689 2,887,689 8,828,684 5,940,995
' Fund Balances, September 30 $ - $ - $ 10,074,451 $ 10,074,451
' G-26
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive '
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 3,296,682 $ 3,296,682 $ 4,092,835 $ 796,153
Investment Income - - 15,060 15,060
Miscellaneous - - 963 963
Total Revenues 3,296,682 3,296,682 4,108,858 812,176
EXPENDITURES: '
Current:
Economic Environment:
Cultural Umbrella 804,800 804,800 638,091 166,709
Fishing Umbrella 724,300 724,300 612,216 112,084
Dive Umbrella 475,000 475,000 467,939 7,061
Operations - Events 1,844,766 1,844,766 1,395,374 449,392
Catastrophic Emergency 892,833 892,833 - 892,833
Special Projects 618,392 618,392 497,375 121,017 '
Total Expenditures 5,360,091 5,360,091 3,610,995 1,749,096
Excess/Deficiency of Revenues '
Over/(Under) Expenditures (2,063,409) (2,063,409) 497,863 2,561,272
Other Financing Sources/(Uses):
Transfers to Other Funds (82,745) (82,745) (64,630) 18,115
Transfers from Other Funds - - 76,839 76,839
Total Other Financing Sources/(Uses) (82,745) (82,745) 12,209 94,954
Net Change in Fund Balances (2,146,154) (2,146,154) 510,072 2,656,226 '
Fund Balances, October 1 2,146,154 2,146,154 3,280,246 1,134,092 '
Fund Balances, September 30 $ - $ - $ 3,790,318 $ 3,790,318
G-27
MO'NROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 6,454,408 $ 6,454,408 $ 8,481,159 $ 2,026,751
' Investment Income _ - 28,600 28,600
Miscellaneous 1,086 1,086
Total Revenues 6,454,408 6,454,408 8,510,845 2,056,437
' EXPENDITURES:
Current:
Economic Environment:
' Advertising and Promotion 7,265,168 7,265,168 6,405,908 859,260
Administrative Services 856,625 856,625 535,015 321,610
Catastrophic Emergency 1,907,167 1,907,167 - 1,907,167
' Special Projects 778,066 778,066 687,633 90,433
Total Expenditures 10,807,026 10,807,026 7,628,556 3,178,470
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,352,618) (4,352,618) 882,289 5,234,907
' Other Financing Sources/(Uses):
Transfers to Other Funds (147,500) (147,500) (100,300) 47,200
Transfers from Other Funds - - 159,225 159,225
tTotal Other Financing Sources/(Uses) (147,500) (147,500) 58,925 206,425
Net Change in Fund Balances (4,500,118) (4,500,118) 941,214 5,441,332
' Fund Balances, October 1 4,500,118 4,500,118 5,946,546 1,446,428
Fund Balances, September 30 $ - $ - $ 6,887,760 $ 6,887,760
i
1
1
1
1
G-28
1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#ONE SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive '
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 5,898,200 $ 5,898,200 $ 7,369,260 $ 1,471,060 '
Investment Income - - 21,121 21,121
Total Revenues 5,898,200 5,898,200 7,390,381 1,492,181
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 5,661,794 5,676,783 5,319,079 357,704
Administrative Services 245,719 245,719 1,38,337 107,382
Special Events 765,152 750,163 383,050 367113
Bricks and Mortar 2,713,867 2,713,867 1,463,324 1,250:543
Information Services 363,117 363,117 363,117 -
Beaches 439,093 439,093 102,829 336,264
Total Expenditures 10,188,742 10,188,742 7,769,736 2,419,006 '
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,290,542) (4,290,542) (379,355) 3,911,187 '
Other Financing Sources/(Uses):
Transfers to Other Funds (50,559) (50,559) (49,808) 751
Transfers from Other Funds - - 103,427 103,427
Total Other Financing Sources/(Uses) (50,559) (50,559) 53,619 104,178
Net Change in Fund Balances (4,341,101) (4,341,101) (325,736) 4,015,365
Fund Balances, October 1 4,341,101 4,341,101 5,654,857 1,313,756
F 'and Balances, September 30 $ - $ - $ 5,329,121 $ 5,329,121
G-29
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#TWO SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 520,974 $ 520,974 $ 600,426 $ 79,452
Investment Income - - 1,264 1,264
Total Revenues 520,974 520,974 601,690 80,716
EXPENDITURES:
' Current:
Economic Environment:
Advertising and Promotion 334,351 336,579 300,767 35,812
Administrative Services 16,842 16,842 15,104 1,738
Special Events 21,810 19,582 8,288 11,294
Bricks and Mortar 185,853 185,853 78,301 107,552
Information Services 91,200 91,200 91,200 -
Total Expenditures 650,056 650,056 493,660 156,396
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (129,082) (129,082) 108,030 237,112
' Other Financing Sources/(Uses):
Transfers to Other Funds (21,411) (21,411) (21,341) 70
Transfers from Other Funds - - 9,484 9,484
' Total Other Financing Sources/(Uses) (21,411) (21,411) (11,857) 9,554
Net Change in Fund Balances (150,493) (150,493) 96,173 246,666
' Fund Balances, October 1 150,493 150,493 231,043 80,550
Fund Balances, September 30 $ - $ - $ 327,216 $ 327,216
G-30
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#THREE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive '
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 1,193,646 $ 1,193,646 $ 1,757,510 $ 563,864 '
Investment Income - - 5,140 5,140
Total Revenues 1,193,646 1,193,646 1,762,650 569,004
EXPENDITURES: '
Current:
Economic Environment:
Advertising and Promotion 1,023,368 1,023,368 936,484 86,884 t
Administrative Services 52,196 52,196 36,227 15,969
Special Events 127,089 127,089 84,358 42731
Bricks and Mortar 626,063 626,063 180,684 445:379
Information Services 160,000 160,000 160,000 -
Total Expenditures 1,988,716 1,988,716 1,397,753 590,963
Excess/Deficiency of Revenues '
Over/(Under) Expenditures (795,070) (795,070) 364,897 1,159,967
Other Financing Sources/(Uses):
Transfers to Other Funds (11,797) (11,797) (11,615) 182
Transfers from Other Funds - - 28,787 28,787
Total Other Financing Sources/(Uses) (11,797) (11,797) 17,172 28,969
Net Change in Fund Balances (806,867) (806,867) 382,069 1,188,936
Fund Balances, October 1 806,867 806,867 1,110,876 304,009
Fund Balances, September30 $ - $ - $ 1,492,945 $ 1,492,945 ,
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I
1
G-31
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FOUR SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
' REVENUES: Budget Budget Actual (Negative)
Taxes $ 1,164,600 $ 1,164,600 $ 1,382,936 $ 218,336
' Investment Income - - 3,020 3,020
Total Revenues 1,164,600 1,164,600 1,385,956 221,356
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 742,581 792,581 655,816 136,765
' Administrative Services 33,716 33,716 30,700 3,016
Special Events 67,001 17,001 16,001 1,000
' Bricks and Mortar 494,828 494,328 116,531 378,297
Information Services 150,000 150,000 150,000
Total Expenditures 1,488,126 1,488,126 969,048 519,078
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (323,526) (323,526) 416,908 740,434
Other Financing Sources/(Uses):
Transfers to Other Funds (13,505) (13,505) (13,350) 155
Transfers from Other Funds - - 23,620 23,620
Total Other Financing Sources/(Uses) (13,505) (13,505) 10,270 23,775
Net Change in Fund Balances (337,031) (337,031) 427,178 764,209
' Fund Balances, October 1 337,031 337,031 537,352 200,321
Fund Balances, September 30 $ - $ - $ 964,530 $ 964,530
G-32
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FIVE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
ri 'Va ance with
Final Budget
Original Final Positive '
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 1,114,849 $ 1,114,849 $ 1,463,862 $ 349,013
Investment Income - - 3,868 3,868
Miscellaneous - - 750 750
Total Revenues 1,114,849 1,114,849 1,468,480 353,631
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 642,495 647,495 537,051 110,444
Administrative Services 35,282 35,282 34,538 744
Information Services 142,000 142,000 142,000 -
Special Events 90,284 85,284 84,820 464
Bricks and Mortar 479,416 479,416 277,871 201,545
Total Expenditures 1,389,477 1,389,477 1,076,280 313,197 '
Excess/Deficiency of Revenues
Over/(Under) Expenditures (274,628) (274,628) 392,200 666,828 '
Other Financing Sources/(Uses):
Transfers to Other Funds (31,412) (31,412) (31,246) 166
Transfers from Other Funds - - 22,607 22,607
Total Other Financing Sources/(Uses) (31,412) (31,412) (8,639) 22,773
Net Change in Fund Balances (306,040) (306,040) 383,561 689,601
Fund Balances, October 1 306,040 306,040 703,975 397,935 '
Fund Balances, September 30 $ - $ - $ 1,087,536 $ 1,087,536
G-33 '
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 55,500 $ 55,500 $ 75,214 $ 19,714
Investment Income 10,000 10,000 22,239 12,239
Miscellaneous - - 915 915
Total Revenues 65,500 65,500 98,368 32,868
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide 418,862 418,862 - 418,862
Fair Share Improvement Dist 2 772,334 772,334 - 772,334
Fair Share Improvement Dist 3 2,867,232 1,944,332 - 1,944,332
Fair Share Improve Key Colony Beach 32,317 32,317 32,317
Truman Bridge Ped Bridge 150,000 150,000 20,480 129,520
Bike/Shared Use Path 362,500 485,400 154,254 331,146
Bike Lanes - 800,000 158,103 641,897
Total Expenditures 4,603,245 4,603,245 332,837 4,270,408
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,537,745) (4,537,745) (234,469) 4,303,276
' Other Financing Sources/(Uses):Transfers to Other Funds (104,672) (104,672) (104,672) -
Net Change in Fund Balances (4,642,417) (4,642,417) (339,141) 4,303,276
Fund Balances, October 1 4,642,417 4,642,417 6,037,980 1,395,563
' Fund Balances, September 30 $ - $ - $ 5,698,839 $ 5,698,839
1
G-34
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive '
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ ,28,560 $ 28,560 $ 25,500 $ (3,060) '
Investment Income 2,900 2,900 1,791 (1,109)
Total Revenues 31,460 31,460 27,291 (4,169)
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects 25,585 284 284 '
District 2 Projects 186,907 186,907 - 186,907
District 3 Projects 75,625 50,825 - 50,825
Bay Point Park 50,000 50,000 - 50,000
Big Coppitt Park 20,000 20,000 - 20,000
Palm Villa Park 25,000 25,000 - 25,000
Bernstein Park - 25,401 - 25,401 '
Key Largo Tennis Courts - 24,800 23,795 1,005
Total Expenditures 383,217 383,217 23,795 359,422
Net Change in Fund Balances 351,757) (351,757) 3,496 355,253 '
9 (
Fund Balances, October 1 351,757 351,757 469,768 118,011 '
Fund Balances, September 30 $ - $ - $ 473,264 $ 473,264
1
1
1
1
1
G-35 ,
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
t Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 23,000 $ 23,000 $ 22,130 $ (870)
Investment Income 4,000 4,000 3,105 (895)
t Miscellaneous - - 1,000 1,000
Total Revenues 27,000 27,000 26,235 (765)
' EXPENDITURES:
Current:
Culture and Recreation:
' County Wide Library Projects 637,526 637,526 _ 637,526
Library Automation 25,000 25,000 25,000
Total Expenditures 662,526 662,526 - 662,526
tNet Change in Fund Balances (635,526) (635,526) 26,235 661,761
' Fund Balances, October 1 635,526 635,526 822,915 187,389
Fund Balances, September 30 $ - $ - $ 849,150 $ 849,150
t
t
G-36
s
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND ,
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with ,
Final Budget
Original Final Positive ,
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 3,500 $ 3,500 $ 6,407 $ 2,907
Investment Income 250 250 161 (89) ,
Total Revenues 3,750 3,750 6,568 2,818
EXPENDITURES: ,
Current:
Physical Environment:
County Wide Solid Waste Projects 36,565 36,565 - 36,565
Net Change in Fund Balances (32,815) (32,815) 6,568 39,383
Fund Balances, October 1 32,815 32,815 42,046 9,231 ,
Fund Balances, September 30 $ - $ - $ 48,614 $ 48,614 ,
1
4
1
1 1
l
G-37 1
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 9,250 $ 9,250 $ 14,272 $ 5,022
Investment Income 450 450 369 (81)
Total Revenues 9,700 9,700 14,641 4,941
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 80,944 80,944 - 80,944
Net Change in Fund Balances (71,244) (71,244) 14,641 85,885
Fund Balances, October 1 71,244 71,244 91,868 20,624
Fund Balances, September 30 $ - $ - $ 106,509 $ 106,509
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I
G-38
1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 6,700 $ 8,148 $ 9,639 $ 1,491
Investment Income 450 300 262 (38)
Miscellaneous - - 600 600
Total Revenues 7,150 8,448 10,501 2,053
EXPENDITURES:
Current:
Public Safety: '
District 1 Fire & EMS Project 8,730 20,060 10,085 9,975
District 2 Fire & EMS Project 6,607 8,085 8,085
District 3 Fire & EMS Project 31,436 35,550 35,550 -
Key Colony Beach Fire & EMS 7,247 8,085 8,085 -
Total Expenditures 54,020 71,780 61,805 9,975
Net Change in Fund Balances (46,870) (63,332) (51,304) 12,028
Fund Balances, October 1 46,870 63,332 71,279 7,947 ,
Fund Balances, September 30 $ - $ - $ 19,975 $ 19,975
G-39
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - EMPLOYEE FAIR SHARE HOUSING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ 1,000 $ 1,000 $ 12,688 $ 11,688
Investment Income 2,100 2,100 1,508 (592)
Total Revenues 3,100 3,100 14,196 11,096
EXPENDITURES:
Current:
Economic Environment:
District 1 Employee Fair Share Hsg 132,900 132,900 - 132,900
District 3 Employee Fair Share Hsg 153,100 153,100 153,100
Total Expenditures 286,000 286,000 286,000
Excess/Deficiency of Revenues
Over/(Under) Expenditures (282,900) (282,900) 14,196 297,096
Other Financing Sources/(Uses):Reserve for Contingencies (31,823) (31,823) -
31,823
Net Change in Fund Balances (314,723) (314,723) 14,196 328,919
Fund Balances, October 1 314,723 314,723 400,240 85,517
' Fund Balances, September 30 $ - $ - $ 414,436 $ 414,436
I
1
1
1
G-40
1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) ,
REVENUES:
Taxes $ 9,974,828 $ 9,974,828 $ 9,627,209 $ (347 619)
Intergovernmental 38,245 38,245 121,073 82,828 '
Charges for Services 400,000 400,000 620,813 220,813
Investment Income 51,500 51,500 29,497 (22,003)
Miscellaneous - - 5,030 5,030 '
Total Revenues 10,464,573 10,464,573 10,403,622 (60,951)
EXPENDITURES: '
Current:
Public Safety:
Fire Rescue - Central 2,568,167 2,576,142 2,280,456 295,686 1
SAFER Program 1,225,570 1,225,570 1,175,183 50,387
Lower & Middle Keys Ambulance Dist 5,820,600 5,820,600 5,395,891 424,709
Total Public Safety 9,614,337 9,622,312 8,851,530 770,782 '
Physical Environment:
Wastewater Upgrade 38,500 38,500 246 38,254
Total Expenditures 9,652,837 9,660,812 8,851,776 80910,148 '
Excess/Deficiency of Revenues ,
Over/(Under) Expenditures 811,736 803,761 1,551,846 748,085
Other Financing Sources/(Uses): ,
Reserve for Contingencies (33,065) (25,090) - 25,090
Reserve for Cash Balance (1,851,861) (1,851,861) - 1,851,861
Transfers from Other Funds 322,970 322,970 363,061 40,091
Transfers to Other Funds (1,425,267) (1,425,267) (1,396,650) 28,617
Total Other Financing Sources/(Uses) (2,987,223) (2,979,248) (1,033,589) 1,945,659
Net Change in Fund Balances (2,175,487) (2,175,487) 518,257 2,693,744 ,
Fund Balances, October 1 2,175,487 2,175,487 3,912,604 1,737,117
,
Fund Balances, September 30 $ $ $ 4,430,861 $ 44 30,861
G-41
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
' FUND BALANCES - BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
1
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES:
Investment Income $ 9,000 $ 9,000 $ 4,783 $ (4,217)
Miscellaneous - - 28,191 28,191
' Total Revenues 9,000 9,000 32,974 23,974
EXPENDITURES:
' Current:
Human Services:
Trauma District Administration 88,152 88,152 74,843 13,309
' Trauma Transportation and Treatment 200,000 200,000 36,323 163,677
Trauma Pretransportation 2,000 2,000 2,000
Trauma Facility Upgrade 100 100 - 100
' Total Expenditures 290,252 290,252 111,166 179,086
Excess/Deficiency of Revenues
Over/(Under) Expenditures (281,252) (281,252) (78,192) 203,060
' Other Financing (Sources/ Uses):
Reserve for Contingencies (44,027) (44,027) - 44,027
' Reserve for Cash Balance (87,802) (87,802) - 87,802
Transfers to Other Funds (14,779) (14,779) (14,779) -
Total Other Financing Sources/(Uses) (146,608) (146,608) (14,779) 131,829
' Net Change in Fund Balances (427,860) (427,860) (92,971) 334,889
Fund Balances, October 1 427,860 427,860 1,357,088 929,228
Fund Balances, September 30 $ - $ - $ 1,264,117 $ 1,264,117
' G-42
p
t
MONROE COUNTY, FLORIDA '
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT -
PARKS AND RECREATION SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with ,
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Taxes $ 1,462,225 $ 1,462,225 $ 1,409,351 $ (52,874)
Intergovernmental - - 5,561 5,561 '
Charges for Services 36,500 36,500 26,654 (7,846)
Investment Income 13,000 13,000 6,684 (6,316)
Miscellaneous 28,000 28,000 49,028 21,028 '
Total Revenues 1,539,725 1,539,725 1,499,278 (40,447)
EXPENDITURES: '
Current:
Physical Environment:
Wastewater Upgrade 67,002 88,502 56,247 32,255
Culture and Recreation:
Parks & Beaches Unincorporated 1,510,914 1,489,414 1,272,975 216,439
Jacob's Aquatic Center 180,000 180,000 180,000 - '
School Board Interlocal 32,000 32,000 19,905 12,095
Total Culture and Recreation 1,722,914 1,701,414 1,472,880 228,534
Total Expenditures 1,789,916 1,789,916 1,529 127 260 789 '
P � ,
Excess/Deficiency of Revenues '
Over/(Under) Expenditures (250,191) (250,191) (29,849) 220,342
Other Financing Sources/(Uses):
Reserve for Contingencies (66,572) (66,572) - 66,572
Reserve for Cash Balance (361,044) (361,044) - 361,044
Transfers to Other Funds (183,953) (183,953) (183,953) -
Transfers from Other Funds - - 18,519 18,519
Total Other Financing Sources/(Uses) (611,569) (611,569) (165,434) 446,135
Net Change in Fund Balances (861,760) (861,760) (195,283) 666,477 '
Fund Balances, October 1 861,760 861,760 1,317,518 455,758
Fund Balances, September 30 $ - $ - $ 1,122,235 $ 1,122,235 '
t
G-43
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 1,183,434 $ 1,183,434 $ 1,201,425 $ 17,991
Intergovernmental 4,662,454 4,662,454 4,905,405 242,951
Charges for Services 545,000 545,000 572,986 27,986
Fines and Forfeitures 325,000 325,000 354,519 29,519
Investment Income 45,000 45,000 25,095 (19,905)
Miscellaneous 1,500 1,500 44,525 43,025
Total Revenues 6,762,388 6,762,388 7,103,955 341,567
Expenditures:
Current:
General Government:
Growth Mgmt County Attorney 494,920 522,878 514,180 8,698
Planning Department 1,189,798 1,231,798 1,223,755 8,043
2010 Comprehensive Plan 252,000 252,000 239,009 12,991
GIS 196,657 196,657 172,444 24,213
Planning Commission 84,191 84,191 77,530 6,661
Growth Mgmt Administration 762,593 720,593 468,341 252,252
Planning and Building Refunds 2,000 12,000 1,300 10,700
Total General Government 2,982,159 3,020,117 2,696,559 323,558
Public Safety:
Code Enforcement 1,292,751 1,292,751 1,050,686 242,065
Fire & Rescue Coordinator 783,348 783,348 717,568 65,780
Fire Marshall 358,205 359,705 355,084 4,621
Total Public Safety 2,434,304 2,435,804 2,123,338 312,466
Physical Environment:
Environmental Resources 368,729 368,729 355,116 13,613
Total Expenditures 5,785,192 5,824,650 5,175,013 649,637
Excess/Deficiency of Revenues
Over/(Under) Expenditures 977,196 937,738 1,928,942 991,204
Other Financing Sources/(Uses):
Reserve for Contingencies (376,527) (273,525) - 273,525
' Reserve for Cash Balance (1,914,580) (1,914,580) - 1,914,580
' (Continued)
G-44
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
Transfers to Other Funds (1,395,387) (1,458,931) (1,407,290) 51,641
Transfers from Other Funds - - 9,848 9,848 '
Total Other Financing Sources/(Uses) (3,686,494) (3,647,036) (1,397,442) 2,249,594
Net Change in Fund Balances (2,709,298) (2,709,298) 531,500 3,240,798
Fund Balances, October 1 2,709,298 2,709,298 5,258,089 2,548,791
Fund Balances, September 30 $ - $ - $ 5,789,589 $ 5,789,589 '
G-45
MONROE COUNTY, FLORIDA
t SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
1 REVENUES: -
Intergovernmental $ 350,000 $ 350,000 $ $ (350,000)
Investment Income 4,000 4,000 2,947 (1,053)
' Miscellaneous 16,000 16,000 33,688 17,688
Total Revenues 370,000 370,000 36,635 (333,365)
t EXPENDITURES:
Current:
Economic Environment:
t Homeowner Assistance 10 550,000 550,000 520,671 29,329
Homeowner Assistance 12 315,000 315,000 19,688 295,312
Fair Housing 10 5,000 5,000 - 5,000
t Fair Housing 11 5,000 5,000 = 5,000
Fair Housing 12 5,000 5,000 5,000
Administration 10 25,000 25,000 25,000 -
t Administration 12 38,203 38,203 3,532 34,671
Total Expenditures 943,203 943,203 568,891 374,312
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (573,203) (573,203) (532,256) 40,947
' Other Financing Sources/(Uses):
Reserve for Contingencies (15,000) (15,000) - 15,000
Reserve for Cash Balance (108,934) (108,934) - 108,934
' Total Other Financing Sources/(Uses) (123,934) (123,934) - 123,934
Net Change in Fund Balances (697,137) (697,137) (532,256) 164,881
Fund Balances, October 1 697,137 697,137 1,096,026 398,889
1
Fund Balances, September 30 $ - $ - $ 563,770 $ 563,770
1
G-46
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Taxes $ 3,609,074 $ 3,609,074 $ 3,482,494 $ (126,580)
Charges for Services 3,044,343 3,044,343 3,065,706 21,363 '
Investment Income 13,500 13,500 9,764 (3'1736)
Total Revenues 6,666,917 6,666,917 6,557,964 (108,953)
EXPENDITURES: '
Current:
Public Safety: '
Insurance Unincorporated & Layton 474,434 465,325 443,321 22,004
Insurance Islamorada 199,575 208,684 208,684 -
Insurance Marathon 179,448 179,448 173,821 5,627
Total Public Safety 853,457 853,457 825,826 27,631
Total Expenditures 853,457 853,457 825,826 27,631 '
Excess/Deficiency of Revenues
Over/(Under) Expenditures 5,813,460 5,813,460 5,732,138 (81,322) '
Other Financing Sources/(Uses):
Reserve for Contingencies (77,133) (77,133) - 77,133 '
Reserve for Cash Balance (770,835) (770,835) - 770,835
Transfers to Other Funds (6,130,644) (6,130,644) (6,120,688) 9,956
Transfers from Other Funds 100,000 100,000 231,372 131,372
Total Other Financing Sources/(Uses) (6,878,612) (6,878,612) (5,889,316) 989,296 '
Net Change in Fund Balances (1,065,152) (1,065,152) (157,178) 907,974
Fund Balances, October 1 1,065,152 1,065,152 1,811,601 746,449 '
Fund Balances, September30 $ - $ - $ 1,654,423 $ 1,654,423 '
1
1
G-47
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES:
Licenses and Permits $ 75,000 $ 75,000 $ 75,796 $ 796
Investment Income 2,000 2,000 1,542 (458)
' Total Revenues 77,000 77,000 77,338 338
EXPENDITURES:
' Current:
Public Safety:
Island Security 218,948 218,948 48,461 170,487
Total Expenditures 218,948 218,948 48,461 170,487
Excess/Deficiency of Revenues
Over/(Under) Expenditures (141,948) (141,948) 28,877 170,825
' Other Financing Sourcesf(Uses):Reserve for Contingencies (31,600) (31,600) -
31,600
Reserve for Cash Balance (63,199) (63,199) - 63,199
' Transfers from Other Funds - - 456 456
Transfers to Other Funds (2,250) (2,250) (9) 2,241
Total Other Financing Sources/(Uses) (97,049) (97,049) 447 97,496
' Net Change in Fund Balances (238,997) (238,997) 29,324 268,321
Fund Balances, October 1 238,997 238,997 370,920 131,923
' Fund Balances, September 30 $ $ - $ 400,244 $ 400,244
G-48
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND,
FOR THE YEAR ENDED SEPTEMBER 30, 2012 t
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 603,000 $ 603,000 $ 676,126 $ 73,126
Investment Income 12,000 12,000 8,393 (3,607)
Miscellaneous - - 571 571
Total Revenues 615,000 615,000 685,090 70,090
EXPENDITURES:
Current:.
Physical Environment:
Boating Improvement 250,000 274,831 234,900 39,931
Boating Imp Fees/Retained Vessel 502,881 502,881 263,216 239,665
Total Expenditures 752,881 777,712 498,116 279,596
Excess/Deficiency of Revenues
Over/(Under) Expenditures (137,881) (162,712) 186,974 349,686
Other Financing Sources/(Uses):
Reserve for Contingencies (105,000) (80,169) - 80,169
Reserve for Cash Balance (214,470) (214,470) - 214,470 i
Total Other Financing Sources/(Uses) (319,470) (294,639) - 294,639
Net Change in Fund Balances (457,351) (457,351) 186,974 644,325
Fund Balances, October 1 457,351 457,351 2,175,858 1,718,507
Fund Balances, September 30 $ - $ - $ 2,362,832 $ 2,362,832
G-49
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
' FUND BALANCES - BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
1
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES: -
Licenses and Permits $ $ 37,738 $ 37,738 $ -
Charges for Services - 307,160 350,225 43,065
' Fines and Forfeitures _ 172,655 264,295 91,640
Investment Income 8,271 8,271
Miscellaneous - 27,935 24,085 (3,850)
' Total Revenues - 545,488 684,614 139,126
EXPENDITURES:
' Current:
General Government:
Conservation Land Purchase - 7,088 - 7,088
Public Safety:
Interagency Communications - - - -
Education-Building Department 20,388 43,884 17,624 26,260
Environmental Resource Education 13,000 27,242 3,419 23,823
Total Public Safety 33,388 71,126 21,043 50,083
' Economic Environment:
Climate Leadership Summit - 27,935 22,842 5,093
' Human Services:
FL Keys Council for the Handicapped - 7,835 805 7,030
Bayshore Donations - 1,240 - 1,240
' Traffic Educ, Ord 021-2002 _ 71,551 71 ,551
Legal Aid 28,204 28,204
Total Human Services - 108,830 100,560 8,270
' Culture and Recreation:
Settler's Park Landscaping - -
Library Special Programs - 28,462 6,459 22,003
Library Donation-Golan Trust 375,179 4,825 370,354
Total Culture and Recreation - 403,641 11,284 392,357
' Court Related:
Alt Dispute Resolution - Civil 10,128 10,128 804 9,324
Teen Court - Ord 016-2004 - - - -
Ord 016-2004 St Court Sup 100,000 128,204 87,179 41,025
SA Ct Tech FS28.24(12)(E) 375,000 437,799 - 437,799
(Continued)
' G-50
1
i
e
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
PD Ct Tech FS28.24(12)(E) 9,856 49,059 17,817 31,242
J Ct Tech FS28.24(12)(E) 167,968 181,727 105,398 76,329 '
Total Court Related 662,952 806,917 211,198 595,719
Total Expenditures 696,340 1,425,537 366,927 1,058,610 '
Excess/Deficiency of Revenues
Over/(Under) Expenditures (696,340) (880,049) 317,687 1,197,736
Other Financing Sources/(Uses):
Reserve for Contingencies (639,142) (242,025) 242,025
Transfers to Other Funds - (213,408) (197,193) 16,215
Total Other Financing Sources/(Uses) (639,142) (455,433) (197,193) 258,240
Net Change in Fund Balances (1,335,482) (1,335,482) 120,494 1,455,976 '
Fund Balances, October 1 1,335,482 1,335,482 2,120,390 784,908
Fund Balances, September 30 $ - $ - $ 2,240,884 $ 2,240,884
i
G-51
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
REVENUES: Budget Budget Actual (Negative)
Fines and Forfeitures $ 100,000 $ 100,000 $ 240,275 $ 140,275
Investment Income 8,000 8,000 5,452 (2,548)
Total Revenues 108,000 108,000 245,727 137,727
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration 171,162 171,162 127,193 43,969
Excess/Deficiency of Revenues
Over/(Under) Expenditures (63,162) (63,162) 118,534 181,696
' Other Financing Sources/(Uses):
Reserve for Contingencies (132,726) (132,726) - 132,726
Reserve for Cash Balance (50,069) (50,069) _ 50,069
Total Other Financing Sources/(Uses) (182,795) (182,795) 182,795
Net Change in Fund Balances (245,957) (245,957) 118,534 364,491
Fund Balances, October 1 245,957 245,957 1,325,656 1,079,699
' Fund Balances, September 30 $ - $ - $ 1,444,190 $ 1,444,190
1 �
�I
1
G-52
1
MONROE COUNTY, FLORIDA '
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Charges for Services $ 600,000 $ 600,000 $ 594,359 $ (5,641)
Investment Income 12,000 12,000 9,810 (2,190) '
Total Revenues 612,000 612,000 604,169 (7,831)
EXPENDITURES:
Current:
Court Related:
Court Facility 425,090 425,090 312,282 112,808 '
Excess/Deficiency of Revenues
Over/(Under) Expenditures 186,910 186,910 291,887 104,977
Other Financing Sources/(Uses):
Reserve for Contingencies (273,283) (173,283) - 173283
Reserve for Cash Balance (216,567) (216,567) - 216:567 '
Transfers to Other Funds (319,431) (419,431) (409,802) 9,629
Total Other Financing Sources/(Uses) (809,281) (809,281) (409,802) 399,479
Net Change in Fund Balances 622,371) (622,371) (117,915) 504,456 '
9 (
Fund Balances, October 1 622,371 622,371 2,448,729 1,826,358 '
Fund Balances, September 30 $ - $ - $ 2,330,814 $ 2,330,814
1
1
G-53
MONROE COUNTY, FLORIDA
1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES:
Charges for Services $ 14,000 $ 14,000 $ 27,711 $ 13,711
Investment Income 800 800 510 (290)
Total Revenues 14,800 14,800 28,221 13,421
EXPENDITURES:
' Current:
Human Services:
Drug Abuse Trust Fund 75,972 20,141 17,063 3,078
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (61,172) (5,341) 11,158 16,499
Other Financing Sources/(Uses):
Reserve for Contingencies (10,853) (66,684) - 66,684
Reserve for Cash Balance (21,706) (21,706) _ 21,706
Total Other Financing Sources/(Uses) (32,559) (88,390) 88,390
Net Change in Fund Balances (93,731) (93,731) 11,158 104,889
Fund Balances, October 1 93,731 93,731 128,882 35,151
' Fund Balances, September 30 $ - $ - $ 140,040 $ 140,040
1
1 G-54
1
3
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
z MARATHON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Variance with '
Final Budget
Original Final Positive
P Budget Budget Actual (Negative) '
REVENUES:
Taxes $ $ - $ 1,328 $ 1,328
Investment Income - - 1 1 '
Total Revenues - - 1,329 1,329
EXPENDITURES: ,
Current:
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures - - 1,329 1,329
Other Financing Sources/(Uses):
Reserve for Contingencies (51) (51) - 51
Reserve for Cash Balance (102) (102) - 102
Transfers from Other Funds - - 18 18
Transfers to Other Funds (355) (355) (39) 316
Total Other Financing Sources/(Uses) (508) (508) (21) 487
Net Change in Fund Balances (508) (508) 1,308 1,816
Fund Balances, October 1 508 508 638 130
Fund Balances, September 30 $ - $ - $ 1,946 $ 1,946 ,
1
1
1
1
1
1
G-55
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BAY POINT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
' Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 500 $ 500 $ 350 $ (150)
Total Revenues 500 500 350 (150)
' EXPENDITURES:
Current:
Physical Environment:
Bay Point Wastewater 49,986 57,127 52,739 4,388
Total Expenditures 49,986 57,127 52,739 4,388
Excess/Deficiency of Revenues
' Over/(Under) Expenditures (49,486) (56,627) (52,389) 4,238
Other Financing Sources/(Uses):
' Reserve for Contingencies (7,141) - _ -
Reserve for Cash Balance (14,282) (14,282) 14,282
Total Other Financing Sources/(Uses) (21,423) (14,282) - 14,282
' Net Change in Fund Balances (70,909) (70,909) (52,389) 18,520
' Fund Balances, October 1 70,909 70,909 105,088 34,179
Fund Balances, September 30 $ - $ - $ 52,699 $ 52,699
1
1
G-56
MONROE COUNTY, FLORIDA '
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BIG COPPITT MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND '
3 FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Taxes $ - $ - $ 214 $ 214
Investment Income 200 200 59 (141) '
Total Revenues 200 200 273 73
EXPENDITURES:
Current:
Physical Environment:
Big Coppitt Wastewater 24,200 26,200 26,097 103 '
Total Expenditures 24,200 26,200 26,097 103
Excess/Deficiency of Revenues '
Over/(Under) Expenditures (24,000) (26,000) (25,824) 176
Other Financing Sources/(Uses): t
Reserve for Contingencies (2,000) - - -
Reserve for Cash Balance (3,196) (3,196) - 3,196
Total Other Financing Sources/(Uses) (5,196) (3,196) - 3,196 '
Net Change in Fund Balances (29,196) (29,196) (25,824) 3,372
Fund Balances October 1 29,196 29,196 30,467 1,271
Fund Balances, September 30 $ - $ - $ 4,643 $ 4,643 '
G-57
mvnKUt I;UUN I Y, t-LUKIUA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
' FUND BALANCES - BUDGET AND ACTUAL
KEY LARGO MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES:Taxes $ - -$ $ 1,516 $ 1,516
Investment Income 100 100 54 (46)
' Total Revenues 100 100 1,570 1,470
EXPENDITURES:
' Current:
Physical Environment:
Key Largo Wastewater 8,567 8,567 6,917 1,650
' Total Expenditures 8,567 8,567 6,917 1,650
Excess/Deficiency of Revenues
' Over/(Under) Expenditures (8,467) (8,467) (5,347) 3,120
Other Financing Sources/(Uses):
' Reserve for Contingencies (1,224) (1,224) = 1,224
Reserve for Cash Balance (2,447) (2,447) 2,447
Transfers from Other Funds - - 10 10
' Total Other Financing Sources/(Uses) (3,671) (3,671) 10 3,681
Net Change in Fund Balances (12,138) (12,138) (5,337) 6,801
' Fund Balances, October 1 12,138 12,138 14,003 1 ,865
I
' Fund Balances, September 30 $ - $ - $ 8,666 $ 8,666
1
1
1
G-58
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
STOCK ISLAND WASTEWATER SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 3D, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative) ,
REVENUES:
Taxes $ 100 $ 100 $ 141 $ 41
Licenses and Permits 47,000 47,000 51,774 4,774 ,
Investment Income 2,500 2,500 2,118 (382)
Total Revenues 49,600 49,600 54,033 4,433
i
EXPENDITURES: ,
Current:
Physical Environment: ,
Stock Island Wastewater 205,360 205,360, 38,316 167,044
Stock Island Cap Fee Refund 5,000 5,000 - 5,000
Total Physical Environment 210,360 210,360 38,316 172,044
Total Expenditures 210,360 210,360 38,316 172,044
Excess/Deficiency of Revenues ,
Over/(Under) Expenditures (160,760) (160,760) 15,717 176,477
Other Financing Sources/(Uses):
Reserve for Contingencies (30,182) (30,182) - 30,182
Reserve for Cash Balance (59,869) (59,869) - 59,869
Transfers from Other Funds - -
458 458 ,
Transfers to Other Funds (1,410) (1,410) (1,004) 406
Total Other Financing Sources/(Uses) (91,461) (91,461) (546) 90,915
Net Change in Fund Balances (252,221) (252,221) 15,171 267,392
Fund Balances, October 1 252,221 252,221 537,429 285,208 ,
Fund Balances, September 30 $ - $ - $ 552,600 $ 552,600
G-59
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CUDJOE-SUGARLOAF MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED•SEPTEMBER 30, 2012
I
Variance with
Final Budget
Original Final Positive
REVENUES:
Budget Budget Actual (Negative)
' Taxes $ - -$ $ 413 $ 413
Investment Income 1,000 1,000 464 (536)
' Total Revenues 1,000 1,000 877 (123)
EXPENDITURES:
' Current:
Physical Environment:
Cudjoe-Sugarloaf Wastewater 85,937 86,937 78,923 8,014
' Total Expenditures 85,937 86,937 78,923 8,014
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (84,937) (85,937) (78,046) 7,891
Other Financing Sources/(Uses):
' Reserve for Contingencies (1,000) - - -
Reserve for Cash Balance (5,386) (5,386) - 5,386
Transfers to Other Funds (100) (100) (12)
' Transfers from Other Funds - - 6 6
Total Other Financing Sources/(Uses) (6,486) (5,486) (6) 5,480
' Net Change in Fund Balances (91,423) (91,423) (78,052) 13,371
Fund Balances, October 1 91,423 91,423 155,526 64,103
Fund Balances, September 30 $ - $ - $ 77,474 $ 77,474
1
1
1
1
' G-60
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Investment Income
EXPENDITURES: '
Current:
Physical Environment:
Conch Key MSTU 1,868 2,134 1,813 321
I
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,868) (2,134) (1,812) 322
Other Financing Sources/(Uses): '
Reserve for Contingencies (266) - - -
Reserve for Cash Balance (534) (534) - 534
Total Other Financing Sources/(Uses) (800) (534) - 534 '
Net Change in Fund Balances (2,668) (2,668) (1,812) 856
Fund Balances October 1 2,668 2,668 2,993 325 '
Fund Balances, September30 $ - $ - $ 1,181 $ 1,181 '
G-61
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LONG KEY-LAYTON MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 100 $ 100 $ 78 $ (22)
EXPENDITURES:
Current:
Physical Environment:
' Long Key-Layton Wastewater 8,458 8,458 4,065 4,393
Total Expenditures 8,458 8,458 4,065 4,393
Excess/Deficiency of Revenues
Over/(Under) Expenditures (8,358) (8,358) (3,987) 4,371
' Other Financing Sources/(Uses):
Reserve for Contingencies (1,208) (1,208) - 1,208
' Reserve for Cash Balance (2,416) (2,416) _ 2,416
Total Other Financing Sources/(Uses) (3,624) (3,624) 3,624
Net Change in Fund Balances (11,982) (11,982) (3,987) 7,995
' Fund Balances, October 1 11,982 11,982 24,937 12,955
' Fund Balances, September 30 $ - $ - $ 20,950 $ 20,950
1
' G-62
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY MUNICIPAL SERVICE TAXING UNIT SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
I
I
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Taxes $ 2,000 $ 2,000 $ 311 $ (1,689)
Investment Income 600 600 355 (245)
Total Revenues 2,600 2,600 666 (1,934)
EXPENDITURES: '
Current:
General Government:
Tax Collector Fees 60 60 - 60 '
Physical Environment:
Duck Key Wastewater 43,419 43,419 29,607 13,812 '
Total Expenditures 43,479 43,479 29,607 13,872
Excess/Deficiency of Revenues
1
Over/(Under) Expenditures (40,379) (40,879) (28,941) 11,938
Other Financing Sources/(Uses): '
Reserve for Contingencies (6,164) (6,164) - 6,164
Reserve for Cash Balance (12,000) (12,000) - 12,000
Transfers from Other Funds - - 4 4
Total Other Financing Sources/(Uses) (18,164) (18,164) 4 18,168
Net Change in Fund Balances (59,043) (59,043) (28,937) 30,106
Fund Balances, October 1 59,043 59,043 115,447 56,404
Fund Balances, September 30 $ - $ - $ 86,510 $ 86,510 '
G-63
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BUILDING FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
' Final Budget
Original Final Positive
Budget Budget Actual (Negative)
' REVENUES:
Licenses and Permits $ 2,155,000 $ 2,155,000 $ 2,086,750 $ (68,250) l
Charges for Services 49,000 49,000 47,599 (1,401)
Investment Income 7,000 7,000 4,195 (2,805)
Miscellaneous 10,000 10,000 8,283 (1,717)
Total Revenues 2,221,000 2,221,000 2,146,827 (74,173)
EXPENDITURES:
Current:
' Public Safety
Building Department 2,340,029 2,340,029 2,200,420 139,609
Building Refunds 4,000 17,980 9,677 8,303
' Total Expenditures 2,344,029 2,358,009 2,210,097 147,912
Excess/Deficiency of Revenues
Over/(Under) Expenditures (123,029) (137,009) (63,270) 73,739
Other Financing Sources/(Uses):
' Reserve for Contingencies (89,819) (75,839) - 75,839
Reserve for Cash Balance (275,158) (275,158) 275,158
Total Other Financing Sources/(Uses) (364,977) (350,997) - 350,997
' Net Change in Fund Balances (488,006) (488,006) (63,270) 424,736
Fund Balances, October 1 488,006 488,006 956,559 468,553
Fund Balances, September 30 $ - $ - $ 893,289 $ 893,289
G-64
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S TEEN COURT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 64,500 $ 65,000 $ 63,701 $ (1,299)
EXPENDITURES:
Current:
Public Safety 58,700 57,500 55,333 2,167
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 5,800 7,500 8,368 868
r Net Change in Fund Balances 5,800 7,500 8,368 868
Fund Balances, October 1 15,061 15,061 15,061
Fund Balances, September 30 $ 20,861 $ 22,561 $ 23,429 $ 868
G-65
MONROE COUNTY, FLORIDA
1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
' SHERIFF'S FEDERAL FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES: = -
Intergovernmental $ $ $ 1,555,961 $ 1,555,961
Investment Income - - 17,192 17,192
Total Revenues - - 1,573,153 1,573,153
EXPENDITURES:
Current:
Public Safety:
Law Enforcement 311,600 60,000 57,624 2,376
Grants and Aid - 700,000 697,617 2,383
Total Expenditures 311,600 760,000 755,241 4,759
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (311,600) (760,000) 817,912 1,577,912
Net Change in Fund Balances (311,600) (760,000) 817,912 1,577,912
' Fund Balances, October 1 1,635,832 1,635,832 1,635,832 -
Fund Balances, September 30 $ 1,324,232 $ 875,832 $ 2,453,744 $ 1,577,912
G-66
MONROE COUNTY, FLORIDA t
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S STATE FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Fines and Forfeitures $ 69,750 $ 64,800 $ 60,231 $ (4,569)
Investment Income 3,750 3,700 2,457 (1,243)
Total Revenues 73,500 68,500 62,688 (5,812)
EXPENDITURES: '
Current:
Public Safety:
Law Enforcement 308,118 355,618 97,551 258,067 '
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (234,618) (287,118) (34,863) 252,255 '
F
Other Financing Sources/(Uses):
Reserves for Contingencies (41,771) (41,771) - 41,771
Reserves for Cash Balance (83,972) (83,972)
Transfers to Other Funds (56,000) (3,500) (3,499) 1
Total Other Financing Sources/Uses (181,743) (129,243) (3,499) 125,744
Net Change in Fund Balances (416,361) (416,361) (38,362) 377,999
Fund Balances, October 1 416,361 416,361 654,978 238,617
Fund Balances, September 30 $ - $ - $ 616,616 $ 616,616
G-67
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S CONTRACT ADMINISTRATIVE SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 349,000 $ 453,500 $ 450,045 $ (3,455)
Charges for Services 3,000,000 2,980,000 2,977,816 (2,184)
Investment Income 1,000 1,000 733 (267)
Total Revenues 3,350,000 3,434,500 3,428,594 (5,906)
EXPENDITURES:
Current:
Public Safety 3,179,500 3,180,000 3,172,214 7,786
' Net Change in Fund Balances 170,500 254,500 256,380 1 ,880
Fund Balances, October 1 528,937 528,937 528,937 -
Fund Balances, September 30 $ 699,437 $ 783,437 $ 785,317 $ 1,880
1
1
G-68
MONROE COUNTY, FLORIDA . t
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S COMMISSARY SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
S
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Charges for Services $ 435,000 $ 406,500 $ 413,913 $ 7,413
Investment Income 3,000 3,400 3,434 34 '
Miscellaneous 5,000 5,100 5,740 640
Total Revenues 443,000 415,000 423,087 8,087
EXPENDITURES:
Current:
Public Safety 290,000 310,000 302,637 7,363 '
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 153,000 105,000 120,450 15,450 '
Other Financing Sources/(Uses):
Transfers from Other Funds - 3,500 3,499 (1) '
Net Change in Fund Balances 153,000 108,500 123,949 15,449
Fund Balances October 1 288,781 389,581 399,937 10,356
Fund Balances, September 30 $ 441,781 $ 498,081 $ 523,886 $ 25,805 '
1
1
1
G-69
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S INTERAGENCY COMMUNICATIONS SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
' Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
' Charges for Services $ 60,000 $ 63,000 $ 63,111 $ 111
Miscellaneous 9,000 8,000 8,635 635
' Total Revenues 69,000 71,000 71,746 746
EXPENDITURES:
' Current:
Public Safety 268,000 229,000 221,677 7,323
' Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (199,000) (158,000) (149,931) 8,069
' Other Financing Sources/(Uses):
Intergovernmental 156,000 158,000 140,785 (17,215)
1 Net Change in Fund Balances (43,000) - (9,146) (9,146)
Fund Balances, October 1 43,000 - 1,183,529 1,183,529
' Fund Balances September 30 $ - $ - $ 1,174,383 $ 1,174,383
G-70
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S TRAUMA STAR SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget '
Original Final Positive
Budget Budget Actual (Negative) ,
EXPENDITURES:
Current:
Public Safety 1,265,752 1,440,752 1,532,126 (91,374)
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (1,265,752) (1,440,752) (1,532,126) (91,374) '
Other Financing Sources/(Uses):
Transfers from Other Funds 1,265,752 1,440,752 1,532,126 (91,374) '
Net Change in Fund Balances - - - -
Fund Balances October 1 - - - -Fund Balances, September 30
G-71
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S RADIO COMMUNICATIONS SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
EXPENDITURES:
Current:
Public Safety 353,530 262,641 262,641 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (353,530) (262,641) (262,641) -
Other Financing Sources/(Uses):
Transfers from Other Funds 353,530 353,530 353,530 -
' Transfers to Other Funds - (90,889) (90,889) -
Total Other Financing Sources/Uses 353,530 262,641 262,641
Net Change in Fund Balances - - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $ - $ -
G-72
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S GRANTS SPECIAL REVENUE FUND t
FOR THE YEAR ENDED SEPTEMBER 30, 2012
t
Variance with
Final Budget t
Original Final Positive
Budget Budget Actual (Negative)
REVENUES: '
Intergovernmental $ 483,000 $ 380,000 $ 357,765 $ (22,235)
EXPENDITURES: '
Current:
Public Safety 977,000 839,000 834,215 4,785 '
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (494,000) (459,000) (476,450) (17,450) '
Other Financing Sources/(Uses):
Transfers from Other Funds 625,000 465,000 469,536 4,536 t
Net Change in Fund Balances 131,000 6,000 (6,914) (12,914)
Fund Balances, October 1 12,010 12,010 12,010 -
Fund Balances, September 30 $ 143,010 $ 18,010 $ 5,096 $ (12,914) t
t
t
i
t
G-73
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S SHARED ASSET FORFEITURE SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
' Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
t REVENUES:
Investment Income $ 237,000 $ 242,000 $ 240,398 $ (1,602)
EXPENDITURES:
' Current:
Public Safety:
Law Enforcement 4,000 2,000 1,264 736
Grants and Aid 161,000 156,000 154,948 1,052
Total Expenditures 165,000 158,000 156,212 1,788
Net Change in Fund Balances 72,000 84,000 84,186 186
Fund Balances, October 1 5,089,547 5,089,547 5,089,547 -
i
Fund Balances, September 30 $ 5,161,547 $ 5,173,547 $ 5,173,733 $ 186
p
1
1
1
1
1
G-74
MONROE COUNTY, FLORIDA t
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S E911 SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with '
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Charges for Services $ 650,000 $ 591,594 $ 528,307 $ (63,287)
Investment Income 25,300 20,300 19,083 (1,217) '
Total Revenues 675,300 611,894 547,390 (64,504)
EXPENDITURES:
Current:
Public Safety 454,935 260,629 228,162 32,467
Excess/ Deficienc of Revenues
( Y)
Over/(Under) Expenditures 220,365 351,265 319,228 (32,037)
Other Financing Sources/(Uses): '
Transfers to Other Funds - (15,000) (14,577) 423
5 '
Net Change in Fund Balances 220,365 336,26 304,651 (31,614)
Fund Balances, October 1 1,972,686 1,888,786 1,930,699 41,913
Fund Balances, September 30 $ 2,193,051 $ 2,225,051 $ 2,235,350 $ 10,299
G-75 ,
MONROE COUNTY, FLORIDA
' SCHEDULE OF REVENUES, EXPENDITURES AND.CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S RECORDS MODERNIZATION SPECIAL REVENUE FUND
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
' Charges for Services $ 223,000 $ 223,000 $ 240,158 $ 17,158
Fines and Forfeitures 222,000 222,000 191,260 (30,740) j
' Investment Income 6,600 6,600 10,536 3,936
I
Total Revenues 451,600 451,600 441,954 (9,646)
' EXPENDITURES:
Current:
Court Related:
Modernization Trust 1,073,600 1,073,600 365,052 708,548
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (622,000) (622,000) 76,902 698,902
Other Financing Sources/(Uses):
' Reserve for Contingencies (152,000) (152,000) - 152,000
Total Other Financing Sources/(Uses) (152,000) (152,000) - 152,000
Net Change in Fund Balances (774,000) (774,000) 76,902 850,902
' Fund Balances, October 1 774,000 774,000 1,177,815 403,815
Fund Balances, September 30 $ - $ - $ 1,254,717 $ 1,254,717
G-76
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S COURT RELATED SPECIAL REVENUE FUND '
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with 1
Final Budget
Original Final Positive
Budget Budget Actual (Negative) '
REVENUES:
Intergovernmental $ 3,367,662 $ 3,359,607 $ 3,334,507 $ (25,100)
EXPENDITURES:
Current:
Court Related: '
Clerk Administration 290,855 270,855 241,963 28,892
Clerk Records Management 351,154 316,154 289,111 27,043
Clerk Jury Management 176,224 176,075 161,000 15,075
Clerk Circuit Court Criminal 725,304 672,033 620,337 51,696
Clerk Circuit Court Civil 499,490 494,469 481,727 12,742
Clerk Circuit Court Foreclosure - 35,237 23,530 11,707
Clerk Circuit Court Family 131,667 129,938 121,263 8,675
Clerk Circuit Court Juvenile 114,003 109,806 83,583 26,223
Clerk Circuit Court Probate 95,972 95,227 92,202 3,025
Clerk County Court Criminal 562,262 552,522 511,642 40,880
Clerk County Court Civil 204,775 163,913 142,198 21,715
Clerk County Court Traffic 636,940 634,362 622,648 11,714
Total Expenditures 3,788,646 3,650,591 3,391,204 259,387
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (420,984) (290,984) (56,697) 234,287
Other Financing Sources/(Uses):
Reserve for Contingencies (70,984) (70,984) - 70,984
Transfer from Other Funds 951,968 821,968 581,600 (240,368) '
Transfer to Other funds (460,000) (460,000) (524,903) (64,903)
Total Other Financing Sources/(Uses) 420,984 290,984 56,697 (234,287)
Net Change in Fund Balances - - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $ - $ -
G-77
MONROE COUNTY, FLORIDA
' ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL
' FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 14,500,000 $ 14,500,000 $ 16,318,450 $ 1,818,450
Investment Income 100,000 100,000 90,889 (9,111)
Miscellaneous 10 - 9,160 9,160
Total Revenues 14,600,010 14,600,000 16,418,499 1,818,499
' EXPENDITURES:
Current:
Capital Outlay:
' General Government 1,575,657 1,890,010 598,735 1,291,275
Public Safety _
' Public Safety Capital Projects 2,736,444 2,609,448 270,325 2,339,123
Med Exam Environmental Mitigtn 5,500 5,500 5,500 -
k Total Public Safety 2,741,944 2,614,948 275,825 2,339,123
1� Physical Environment 700,000 1,184,f776 484,774 700,002
i
Transportation: Const. Mgmt 570,175 481,244 378,095 103,149
1
Total Capital Outlay Expenditures 5,587,776 6,170,978 1,737,429 4,433,549
' Excess/Deficiency of Revenues
Over/(Under) Expenditures 9,012,234 8,429,022 14,681,070 6,252,048
k
' Other Financing Sources/(Uses):
Reserve for Contingencies (500,000) (500,000) - 500,000
Transfers from Other Funds 1,965,801 2,430,448 409,802 (2,020,646)
' Transfers to Other Funds (13,170,479) (17,640,669) (12,530,196) 5,110,473
Total Other Financing Sources/(Uses) (11,704,678) (15,710,221) (12,120,394) 3,589,827
Net Change in Fund Balances (2,692,444) (7,281,199) 2,560,676 9,841,875
' Fund Balances, October 1 2,692,444 7,281,199 22,311,153 15,029,954
Fund Balances, September 30 $ - $ - $24,871,829 $ 24,871,829
G-78
1
MONROE COUNTY, FLORIDA '
INFRASTRUCTURE SALES SURTAX REVENUE BONDS,
SERIES 2007 CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with ,
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 35,000 $ 35,000 $ 24,372 $ (10,628)
EXPENDITURES:
Current:
Capital Outlay:
Public Safety Projects 5,646,459 3,946,229 1,144,736 2,801,493
Physical Environment Projects 1,513,939 3,313,417 2,607,899 705,518
Total Capital Outlay Expenditures 7,160,398 7,259,646 3,752,635 3,507,011
Excess/Deficiency of Revenues
Over/(Under) Expenditures (7,125,398) (7,224,646) (3,728,263) 3,496,383
Other Financing Sources/(Uses):
Reserve for Contingencies - (725,965) - 725,965
Reserve for Cash Balance - (1,130,230) - 1,130,230 '
Total Other Financing Sources/(Uses) - (1,856,195) - 1,856,195
Net Change in Fund Balances (7,125,398) (9,080,841) (3,728,263) 5,352,578 '
Fund Balances, October 1 7,125,398 9,080,841 11,353,238 2,272,397
Fund Balances, September 30 $ - $ - $ 7,624,975 $ 7,624,975
G-79
MONROE COUNTY, FLORIDA
ALL DEBT SERVICE FUNDS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Variance with
Final Budget
Original Final Positive
' REVENUES: Budget Budget Actual (Negative)
Investment Income $ 13,500 $ 13,500 $ 15,475 $ 1,975
' EXPENDITURES:
Current:
' Debt Service:
2003 Revenue Bonds:
Principal 1,445,000 1,445,000 1,445,000 -
' Interest 431,670 431,670 407,105 24,565
Total 2003 Revenue Bonds 1,876,670 1,876,670 1,852,105 24,565
2007 Revenue Bonds
Principal 2,775,000 2,775,000 2,775,000 -
Interest 932,545 932,545 877,300 55,245
Other Debt Service Costs 255 255 255 -
' Total Guaranteed Entitlement Ln 3,707,800 3,707,800 3,652,555 55,245
i
p Clean Water SRF Loan
z ' Principal 2,516,800 2,126,789 1,912,753 214,036
Interest 383,200 383,200 269,831 113,369
i Other Debt Service Costs - 390,011 390,011 -
Total Guaranteed Entitlement Ln 2,900,000 2,900,000 2,572,595 327,405
I Total Expenditures 8,484,470 8,484,470 8,077,255 407,215
' Excess/Deficiency of Revenues
Over/(Under) Expenditures (8,470,970) (8,470,970) (8,061,780) 409,190
' Other Financing Sources/(Uses):
Reserve for Contingencies (712,825) (712,825) - 712,825
Reserve for Cash Balance (1,000,000) (1,000,000) - 1,000,000
' Transfers from Other Funds 8,484,470 8,484,470 8,394,187 (90,283)
Total Other Financing Sources/(Uses) 6,771,645 6,771,645 8,394,187 1,622,542
Net Change in Fund Balances (1,699,325) (1.,699,325) 332,407 2,031,732
Fund Balances, October 1 1,699,325 1,699,325 2,195,200 495,875
Fund Balances, September 30 $ - $ - $ 2,527,6D7 $ 2,527,607
G-80
MONROE COUNTY, FLORIDA '
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2012
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets:
Cash and Cash Equivalents $ 859,542 $ 2,954,052 $ 1,154,812
Investments 4,500,194 10,737,340 5,865,345
Accounts Receivable, Net - 3,484 4,614 '
Due from Other Funds 28,081 168,431 -
Due from Other Governmental Units 4,487 36,900 -
Interest Receivable 14,978 35,760 19,510
Total current assets 5,407,282 13,935,967 7,044,281
Noncurrent Assets:
Land and Other Nondepreciable Assets - - -
Capital Assets, Net of Accum. Depreciation - 643 15,172
Total Noncurrent Assets - 643 15,172 '
Total Assets 5,407,282 13,936,610 7,059,453
LIABILITIES ,
Current Liabilities:
Accounts Payable 38,787 1,043,387 36,357 '
Accrued Wages and Benefits Payable 9,297 8,291 8,724
Claims and Judgements Payable 1,812,039 1,016,833 172,970
Due to Other Funds 3,004 1,190 677 '
Due to Other Governmental Units 8,890 - -
Accrued Comp. Absences Payable 1,819 578 1,632
Total Current Liabilities 1,873,836 2,070,279 220,360 '
Noncurrent Liabilities:
Accrued Comp. Absences Payable 28,433 24,049 22,567 '
OPEB Liability 113,570 53,704 115,626
Total Noncurrent Liabilities 142,003 77,753 138,193
Total Liabilities 2,015,839 2,148,032 358,553 '
NET ASSETS '
Invested in Capital Assets, Net of Related Debt - 643 15,172
Unrestricted 3,391,443 11,787,935 6,685,728
Total Net Assets $ 3,391,443 $ 11,788,578 $ 6,700,900
G-81
Fleet
' Management
Fund Total
' $ 371,245 $ 5,339,651
1,687,386 22,790,265
' 1,214 9,312
80 196,592
36,794 78,181
' 5,637 75,885
2,102,356 28,489,886
54,000 54,000
935,748 951,563
989,748 1,005,563
3,092,104 29,495,449
71,834 1,190,365
f ' 47,936 74,248
I 3,001,842
468,667 473,538
' 2 8,892
1,821 5,850
590,260 4,754,735
66,986 142,035
' 289,790 572,690
356,776 714,725
' 947,036 5,469,460
' 989,748 1,005,563
1,155,320 23,020,426
' $ 2,145,068 $ 24,025,989
G-82
MONROE COUNTY, FLORIDA '
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,529,491 $ 13,823,209 $ 2,735,469
Miscellaneous 6,713 50,000 67,210 '
Total operating revenues 2,536,204 13,873,209 2,802,679
Operating Expenses: ,
Personnel Services 234,833 215,573 223,054
Operations 335,031 1,611,486 1,736,445
Depreciation and Amortization - 214 2,075 '
Asserted and Paid Claims 2,017,917 10,370,993 269,162
Total operating expenses 2,587,781 12,198,266 2,230,736
Operating Income/Loss (51,577) 1,674,943 571,943 '
Non-Operating Revenues/(Expenses):
Investment Income 15,993 54,314 34,170 '
Insurance Recoveries 351,616 482,554 790,276
Gain (Loss) on Disposition of Assets - - -
Total Non-Operating Revenues/(Expenses) 367,609 536,868 824,446 '
Income/Loss Before Transfers 316,032 2,211,811 1,396,389
Transfers to Other Funds 57,190 76,101 810,593 '
Change in Net Assets 258,842 2,135,710 585,796 '
Total Net Assets-October 1 3,132,601 9,652,868 6,115,104
Total Net Assets-September 30 $ 3,391,443 $ 11,788,578 $ 6,700,900 '
1
(Continued) 1
1
1
G-83
' Fleet
Management
Fund Total
$ 2,965,082 $ 22,053,251
10,159 134,082
2,975,241 22,187,333
' 1,011,874 1,685,334
1,232,128 4,915,090
64,005 66,294
12,658,072
2,308,007 19,324,790
x 667,234 2,862,543
f
3
9,546 114,023
- 1,624,446
4,299 4,299
13,845 1,742,768
681,079 4,605,311
(468,476) (1,412,360)
' 212,603 3,192,951
1
1,932,465 20,833,038
' $ 2,145,068 $ 24,025,989
G-84
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Worker's Group Risk
Compensation Insurance Management '
Fund Fund Fund
Operating Activities:
Cash received for services $ 116,939 $ 3,676,707 $ 33,245 '
Cash rec'vd from other funds for goods and svcs 2,405,768 10,133,040 2,700,377
Cash received from insurance recoveries 351,616 489,417 786,696
Cash payments to suppliers for goods and svcs (399,469) (882,523) (1,853,454)
Cash payments for employee services (88,998) (136,856) (83,431)
Cash payments to other funds (25,603) (1,472) (25,175)
Cash payments for claims (1,918,485) (13,935,702) (208,785)
Other operating revenue 6,713 50,000 67,210
Net Cash Provided by/(Used in)
Operating Activities 448,481 (607,389) 1,416,683
Noncapital Financing Activities:
Transfers to other funds (57,190) (76,101) (810,593) ,
Capital and Related Financing Activities:
Acquisition of capital assets - - (16,958) ,
Investing Activities:
Investment income 76,755 217,550 111,191 ,
Proceeds from sales and maturities of investments 2,861,482 8,741,797 3,651,983
Purchase of investment securities (3,085,010) (7,858,637) (4,000,692)
Net Cash Provided/(Used) in Investing Activities (146,773) 1,100,710 (237,518) ,
Net Increase/(Decrease) in Cash and
Cash Equivalents 244,518 417,220 351,614 '
Cash and Cash Equivalents:
October 1 615,024 2,536,832 803,198
September 30 $ 859,542 $ 2,954,052 $ 1,154,812
(Continued)
G-85 '
' Fleet
Management
Fund Total
' $ 883,313 $ 4,710,204
2,078,183 17,317,368
- 1,627,729
(797,771) (3,933,217)
(692,024) (1,001,309)
(237,969) (290,219)
' - (16,062,972)
10,159 134,082
' 1,243,891 2,501,666
' (468,476) (1,412,360)
(4,220) (21,178)
V
Z
' 27,071 432,567
358,426 15,613,688
(970,922) (15,915,261)
(585,425) 130,994
' 1851770 1,199,122
185,475 4,140,529
' $ 371,245 $ 5,339,651
1
1
G-86
1
MONROE COUNTY, FLORIDA '
COMBINING STATEMENT OF CASH FLOWS - CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
Worker's Group Risk
Compensation Insurance Management '
Fund Fund Fund
Reconciliation of operating income/(loss) ,
to net cash provided by/(used in)
operating activities:
Operating income/(loss) $ (51,577) $ 1,674,943 $ 571,943 ,
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities: ,
Depreciation and Amortization - 214 2,075
Nonoperating Income-Insurance Recoveries 351,616 482,554 790,276
Change in assets and liabilities: '
(Increase)/Decrease in Accounts receivable - 6,863 (3,580)
(I ncrea se)/De crease in Due from other funds - (25,576)
(Increase)/Decrease in Due from other gov't units (1,189) 12,374 -
(In crea se)/De crease in Due fm constitutional ofcrs (8,161) (260) -
Increase/(Decrease) in Accounts payable (428) 791,206 (55,346) '
Increase/(Decrease) in Accrued wages/benefits (303) (1,814) 76
Increase/(Decrease) in Claims/judgments payable 99,432 (3,564,709) 60,377
Increase/(Decrease) in Due to other funds 438 1,190 677 ,
Increase/(Decrease) in Due to other gov't units 2,341 - -
Increase/(Decrease) in Due to constitutional ofcrs 2,566 - (1,847)
Increase/(Decrease) in Comp. absences payable 1,819 578 1,632 ,
Increase/(Decrease) in OPEB liability 51,927 15,048 50,400
Total adjustments 500,058 (2,282,332) 844,740
Net cash provided by/(used in) '
operating activities $ 448,481 $ (607,389) $ 1,416,683
Noncash investing, capital, and financing activities: ,
Gain (Loss) on disposition of assets $ - $ - $ - ,
Change in fair value of investments $ (56,775) ,
Cash Reconciliation:
Unrestricted $ 859,542 $ 2,954,052 $ 1,154,812
(Continued) ,
G-87
' Fleet
Management
' Fund Total
1
$ 667,234 $ 2,862,543
' 64,005 66,294
- 1,624,446
(1,214) 2,069
(25,576)
' (2,440) 8,745
68 (8,353)
15,478 750,910
' 913 (1,128)
- (3,404,900)
468,667 470,972
' 2 2,343
- 719
17518 5,547
' 29,660 147,035
576,657 (360,877)
1 $ 1,243,891 $ 2,501,666
1
$ 4,299 $ 4,299
1 � (29
' $ 371,245 $ 5,339,651
G-88
1
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
SEPTEMBER 30, 2012
Clerk's Sheriff's Tag
General General and Property
Agency Agency License Tax Totals
ASSETS '
Cash and Cash Equivalents $ 3,512,768 $ 1,446,235 $ 187,148 $ 1,548,590 $ 6,694,741
Accounts Receivable 4,641 6,842 2,381 - 13,864
Total assets $ 3,517,409 $ 1,453,077 $ 189,529 $ 1,548,590 $ 6,708,605 '
LIABILITIES
Due to Others $ 2,464,149 $ 1,453,077 $ 1 ,223 $ 11,697 $ 3,930;146 '
Due to Other Governmental Units 1,053,260 - 188,306 1,536,893 2,778,459
Total liabilities $ 3,517,409 $ 1,453,077 $ 189,529 $ 1,548,590 $ 6,708,605
G-89 '
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012
1
10/1/2011 Additions Deductions 9/30/2012
' Clerk's General
Assets
Cash and Cash Equivalents $ 1,864,107 $ 27,814,064 $ 26,165,403 $ 3,512,768
' Accounts Receivable 3,901 20,662 19,922 4,641
Total assets $ 1,868,008 $ 27,834,726 $ 26,185,325 $ 3,517,409
' Liabilities
Due to Others $ 978,406 $ 6,137,984 $ 4,652,241 $ 2,464,149
Due to Other Governmental Units 889,602 21,696,742 21,533,084 1,053,260
' Total liabilities $ 1,868,008 $ 27,834,726 $ 26,185,325 $ 3,517,409
Sheriffs General
' Assets
Cash and Cash Equivalents $ 1,204,931 $ 2,425,523 $ 2,184,219 $ 1,446,235
Accounts Receivable 1,644 701,606 696,408 6,842
' Total assets 1,206,575 $ 3,127,129 2,880,627 $ 1,453,077
Liabilities
' Due to Others $ 1,206,575 $ 3,566,833 $ 3,320,331 $ 1,453,077
Total liabilities $ 1,206,575 $ 3,566,833 $ 3,320,331 $ 1,453,077
Tag and License
Assets
Cash and Cash Equivalents $ 170,457 $ 13,950,918 $ 13,934,227 $ 187,148
Accounts Receivable 3,819 - 1,438 2,381
' Total assets $ 174,276 $ 13,950,918 $ 13,935,665 $ 189,529
' Liabilities
Due to Others $ 2,425 $ 20,974 $ 22,176 $ 1,223
Due to Other Governmental Units 171,851 13,929,944 13,913,489 188,306
Total liabilities $ 174,276 $ 13,950,918 $ 13,935,665 $ 189,529
' Property Tax
' Assets
Cash and Cash Equivalents $ 1,824,105 $ 259,002,231 $ 259,277,746 $ 1,548,590
Accounts Receivable 30 - 30 -
Total assets $ 1,824,135 $ 259,002,231 $ 259,277,776 $ 1,548,590
' Liabilities
Due to Others $ 19,665 $ 13,720,813 $ 13,728,781 $ 11,697
' Due to Other Governmental Units 1,804,470 245,281,418 245,548,995 1,536,893
Total liabilities $ 1,824,135 $ 259,002,231 $ 259,277,776 $ 1,548,590
' (Continued)
G-90
MONROE COUNTY, FLORIDA t
COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS-CONTINUED
ALL AGENCY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2012 '
10/1/2011 Additions Deductions 9/30/2012 '
Total All Agency Funds
Assets
Cash and Cash Equivalents $ 5,063,600 $ 303,192,736 $ 301,561,595 $ 6,694,741 '
Accounts Receivable 9,394 722,268 717,798 13,864
Total assets $ 5,072,994 $ 303,915,004 $ 302,279,393 $ 6,708,605
Liabilities
1
Due to Others $ 2,207,071 $ 23,446,604 $ 21,723,529 $ 3,930,146 '
Due to Other Governmental Units 2,865,923 280,908,104 280,995,568 2,778,459
Total liabilities $ 5,072,994 $ 304,354,708 $ 302,719,097 $ 6,708,605
1
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G-91
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Monroe County, Florida
Pledged-Revenue Coverage ,
Governmental Activities
Last Ten Fiscal Years
Sales Tax Revenue Bonds ,
Fiscal Debt Service
Year Collections Principal Interest Total Coverage '
2003 $ 12,884,890 $ 4,995,000 $ 604,715 $ 5,599,715 2.30
2004 15,039,016 3,387,500 750,952 4,138,452 3.63 ,
2005 14,875,923 1,157,500 640,780 1,798,280 8.27
2006 15,201,005 1,187,500 617,630 1,805,130 8.42
2007 15,200,289 1,222,500 593,880 1,816,380 8.37
2008 15,147,595 2,515,000 1,558,694 4,073,694 3.72 ,
2009 13,702,434 3,857,500 1,728,301 5,585,801 2.45
2010 14,085,030 3,997,500 1,588,708 5,586,208 2.52
2011 15,374,998 4,145,000 1,440,676 5,585,676 2.75 ,
2012 16,318,450 4,300,000 1,284,405 5,584,405 2.92
Note: Details regarding the County's outstanding debt can be found in the notes to the financial statements.
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Monroe County, Florida
Legal Debt Margin Information
Last Ten Fiscal Years
There are no State laws or County ordinances establishing a legal debt margin for years 2003-2012.
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Monroe,County, Florida '
Direct and Overlapping Governmental Activities Debt
As of September 30, 2012
Estimated
Estimated- Share of '
Debt Percentage Overlapping
Governmental Unit Outstanding Applicable Debt
Monroe County does not have any direct and overlapping governmental activities debt '
as of September 30, 2012.
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H-17
g , Monroe Count Florida
,g Y�
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i
Percentage of
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General Less: Amounts Actual Taxable
Fiscal Obligation Available in Debt Value of Per
' Year Bonds Service Fund Total Property Capita
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Monroe County,Florida
t
Principal Property Taxpayers
September 30,2012
2012 2003
Percentage of Percentage of
Taxable Total Taxable Taxable Total Taxable
Assessed Assessed Assessed Assessed
Taxpayer Value Rank Value Value Rank Value
Fla. Keys Electric Co-Op $ 102,807,815 1 0.55% $
Galleon Condominium Assoc Inc 61,631,632 2 0.33%
City of Key West 48,367,540 3 0.26% ,
Hyatt Vacation Management Co 47,756,685 4 0.26%
Windward Pointe II LLC 46,532,794 5 0.25% ,
SH5 LTD 43,382,715 6 0.23%
BellSouth/Southern Bell 43,007,776 7 0.23% 68,686,148 1 0.54% ,
NWCL LLC 40,087,822 8 0.22% 57,302,161 2 0.45%
Ocean Reef Acquisition Corp 31,946,095 9 0.17% 32,621,854 4 `* 0.26%
Bluegreen Resorts Management 31,336,711 10 0.17% 22,053,094 9 '" 0.17%
Hilton Resorts&Marina - - 38,857,543 3 0.31% ,
Pier House - - 29,358,197 5 0.23% ,
Sheraton Suites - - 27,720,848 6 0.22%
Hawks Cay - - 27,166,654 7 0.21% '
e
Southernmost Beach LP - - 25,929,378 8 0.20%
Reach - - 22,045,307 10 0.17% ,
$ $496,857,585 2.68% $ 351,741,184 2.77%
Source: Monroe County Property Appraiser ,
In 2003 Taxpayer was Casa Marina
"In 2003 Taxpayer was Checca Lodge
" In 2003 Taxpayer was Holiday Inn of Key West
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i Governmental Activities Tax Revenues By Source
Last Ten Fiscal Years
' (accrual basis of accounting)
1
3 Sales Taxes
' State Local Local Tourist
Fiscal Property Tourist Sales Development Other
Year Tax Impact Tax Tax Tax Taxes Total
' 2003 $ 58,170,115 $ 2,078,380 $ 25,760,295 $ 12,395,648 $ 1,233,000 $ 99,637,438
1
2004 60,113,153 2,280,226 29,241,630 13,653,340 3,044,564 108,332,913
' 2005 65,213,691 2,319,138 28,604,200 13,924,863 3,546,375 113,608,267
2006 71,978,592 2,337,667 29,097,437 13,658,344 3,567,410 120,639,450
' 2007 77,370,025 2,470,447 28,849,639 15,427,328 3,126,761 127,244,200
2008 74,581,111 2,774,826 28,455,229 15,006,028 2,055,110 122,872,304
' 2009 81,181,540 2,567,410 25,936,719 14,962,879 1,141,964 125,790,512
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' 2010 81,685,080 2,820,046 27,042,539 19,658,401 1,292,038 132,498,104
2011 78,492,821 3,221,050 29,123,899 22,409,539 1,702,807 134,950,116
1! 2012 74,644,751 6,288,112 30,706,877 25,606,873 1,866,485 139,113,098
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' H-2
STATISTICAL SECTION
(Unaudited) '
This art of Monroe Count Florida Government's comprehensive annual financial '
P Y� P
report presents detailed information as a context for understanding what the information
in the financial statements, note disclosures, and required supplementary information '
says about the County's overall financial health. Statistical schedules differ from financial
statements because they usually cover more than one fiscal year and may present non-
accounting data. These schedules are designed to give the reader insights into the '
financial position of Monroe County not readily apparent from the financial statements.
Contents
Financial Trends '
These schedules contain trend information to help the reader understand how the '
government's financial performance and well-being have changed over time.
Revenue Capacity '
These schedules contain information to help the reader assess the government's
most significant local revenue source, the property tax. '
Debt Capacity
These schedules present information to help the reader assess the affordability of the '
government's current levels of outstanding debt and the government's ability to issue
additional debt in the future.
Demographic and Economic Information
These schedules offer demographic and economic indicators to help the reader
understand the environment within which the government's financial activities take
place.
Operating Information
These schedules contain service and infrastructure data to help the reader t
understand how the information in the government's financial report relates to the
services the government provides and the activities it performs.
Sources: Unless otherwise noted, the information in these schedules is derived from the t
comprehensive annual financial reports for the relevant year.
H-1
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COMPLIANCE SECTION
i
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f
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Cherry Bekaert L'
CPAs&.advisors
Independent Auditors' Report on Internal Control Over ,
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
To the Honorable Mayor and Board,
of County Commissioners of ,
Monroe County, Florida:
We have audited the financial statements of the governmental activities, the business-type activities, '
each major fund and the aggregate remaining.fund information of Monroe County, Florida (the "County")
as of and for the year ended September 30, 2012, which collectively comprise the County's basic
financial statements, and have issued our report thereon dated March 31, 2013. We conducted our audit
in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Internal Control over Financial Reporting
Management of the County is responsible for establishing and maintaining effective internal control over
financial reporting. In planning and performing our audit, we considered the County's internal control
over financial reporting as a basis for designing our auditing procedures for the purpose of expressing ,
our opinions on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the County's internal control over financial reporting. Accordingly, we do not express an
opinion on the effectiveness of the County's internal control over financial reporting. ,
A deficiency in internal control exists when the design or operation of a control does not allow
F .management or employees, in the normal course of performing their assigned functions, to prevent or '
k detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the County's financial statements will not be prevented, or detected and corrected on a
t timely basis. '
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
s
I-1
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on
the determination of financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
We noted certain items that we reported to management in a separate letter dated March 31, 2013.
' This report is intended solely for the information and use of management, others within the entity, the
County Mayor and the Board of County Commissioners of Monroe County, Florida, the State of Florida
' Office of the Auditor General, and applicable federal and state agencies and is not intended to be, and
should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013
1
1-2
1
` % Cherry Bekaert
so
CPA;h At v;cnrs '
Independent Auditors' Report on Compliance with Requirements '
that Could Have a Direct and Material Effect on Each Major Federal
Awards Program and State Financial Assistance Project and on Internal
Control Over Compliance in Accordance with OMB Circular A-133 and 1
Chapter 10.550, Rules of the Florida Auditor General
To the Honorable Mayor and Board '
of County Commissioners of
Monroe County, Florida: '
Compliance
We have audited the compliance of Monroe County, Florida (the "County"), with- the types of
compliance requirements described in the OMB Circular A-133 Compliance Supplement, and the '
requirements described in the State of Florida Department of Financial Services' State Projects
Compliance Supplement, that could have a direct and material effect on each of the County's major
federal awards programs and state financial assistance projects for the year ended September 30,
2012. The County's major federal awards programs and state financial assistance projects are
identified in the summary of auditors' results section of the accompanying Schedule of Findings and
Questioned Costs. Compliance with the requirements of laws, regulations, contracts, and grants
applicable to each of its major federal awards programs and state financial assistance projects is the '
responsibility of the County's management. Our responsibility is to express an opinion on the County's
compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations; and Chapter 10.550, Rules of the Auditor
General. Those standards, OMB Circular A-133, and Chapter 10.550, Rules of the Auditor General,
require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a direct '
and material effect on a major federal awards program and state financial assistance project occurred.
An audit includes examining, on a test basis, evidence about the County's compliance with those
requirements and performing such other procedures as we considered necessary in the circumstances. '
We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a
legal determination of the County's compliance with those requirements.
In our opinion, the County complied, in all material respects, with the compliance requirements referred 1
to above that could have a direct and material effect on each of its major federal awards programs and
state financial assistance projects for the year ended September 30, 2012.
1-3
Internal Control over Compliance
Management of the County is responsible for establishing and maintaining effective internal control
over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
' awards programs and state financial assistance projects. _In planning and performing our audit, we
considered the County's internal control over compliance with the requirements that could have a direct
and material effect on a major federal awards program or state financial assistance project in order to
' determine the auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMB Circular A-133 and Chapter
10.550, Rules of the Auditor General, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the
' effectiveness of the County's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
' compliance does not allow management or employees, in the normal course of performing their
assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance
requirement of a federal awards program or state financial assistance project on a timely basis. A
' material weakness in internal control over compliance is a deficiency, or a combination of deficiencies,
in internal control over compliance, such that there is a reasonable possibility that material
noncompliance with a type of compliance requirement of a federal awards program or state financial
assistance project will not be prevented, or detected and corrected, on a timely basis.
' Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
' compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over compliance that we consider to be material
weaknesses, as defined above.
' This report is intended solely for the information and use of management, others within the entity, the
County Mayor and the Board of County Commissioners of Monroe County, Florida, the State of Florida
Office of the Auditor General, and applicable state and federal agencies, and is not intended to be and
' should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013
1-4
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS '
For the Year Ended September 30,2012
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Proiect Number '
Department of Agriculture:
Passed through Florida Department of Elder Affairs and Alliance for Aging: '
Nutrition Services Incentive Program-2011 10.570
Department of Health and Human Services: '
Passed through Florida Department of Elder Affairs and Alliance for Aging:
Title IIIB Community Living Program-2012 93.044
Title IIIC1 Congregate Meals-2011 93.045
Title IIIC2 Home Delivered Meals-2011 93.045 '
Title IIIC1 Congregate Meals-2012 93.045
Title IIIC2 Home Delivered Meals-2012 93.045
Total Program
Title IIIE Caregiver Support Services-2011 93.052
Title IIIE Caregiver Support Services-2012 93.052
Total Program '
Nutrition Services Incentive Program-2012 93.053
Passed through Florida Department of Revenue,Agency for Children and Families,
Office of Child Support Enforcement:
Child Support Enforcement Title IV-D 93.563 '
Passed through Florida Department of Community Affairs:
Low Income Home Energy Assistance Program-2011 93.568
Passed through Florida Department of Economic Opportunity: '
Low Income Home Energy Assistance Program-2012 93,568
Weatherization Assistance Program-2012 93.568
Total Program '
Total Federal Agency
Department of the Interior:
Passed through Florida Department of Environmental Protection: '
US Fish and Wildlife Services:
Clean Vessel Act Grant Program 15.616
Department of Justice: '
Equitable Sharing Agreement 16.000
Direct Program:
Bureau of Justice Assistance:
Monroe County Sheriff Office Crisis Intervention Training 16.738
Drug Court Specialized Software and Technology
1
The accompanying notes are an integral part of this schedule.
1-5
1
1
Contract Grant Number Expenditures
' US1151 $ 3,624
I
' CLP1229 2,809
AA 1129 38,925
AM 129 53,471
AA 1229 105,312
AA1229 152,604
350,312
AA 1129 11,197
AM 229 57,897
69,094
' US1251 28,937
' CD344 130,936
11EA 8U 11-54-01-019 140,907
' 12 EA-OF-11-54-01-019 202,583
12 LH-9Z-11-54-01-039 8,685
211,268
' 934,263
' MV022 for CVA10-575 7,680
692,748
2010-DJ-BX-1076 2,369
2011-DJ-BX-0019 17,460
(Continued)
I-6
r
MONROE COUNTY,FLORIDA '
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS '
For the Year Ended September 30, 2012
Federal/State Agency,
Pass-through Entity CFDA '
Federal Program/State Proiect Number
Department of Justice-Continued:
Passed through Office of the Attorney General:
Victims of Crime Acts 16.575
Passed through Florida Department of Law Enforcement:
Residential Substance Abuse Treatment- MC Jail Incarceration Program 16.593 ,
Edward Byrne Memorial Justice Assistance Grant-Boys&Girls Club Program 16.738
Edward Byrne Memorial Justice Assistance Grant-Sub Abuse Ed& Relapse Prev 16.738
Edward Byrne Memorial Justice Assistance Grant-Ct Mandated Svcs &Sub Abuse 16.738
Edward Byrne Memorial Justice Assistance Grant- Preventing Recidivism 16.738 ,
Edward Byrne Memorial Justice Assistance Grant-MYC Violence&Sub Abuse Prev 16.738
Total Program
Edward Byrne Memorial Justice Assistance Grant-Jail In-House Program 16.803
Passed through Broward Sheriffs Office:
South Florida Internet Crimes Against Children
Total Federal Agency
Executive Office of the President:
Direct Program:
{ High Intensity Drug Trafficking Areas 95.001 ,
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001 ,
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001 '
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001 ,
4 High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001
High Intensity Drug Trafficking Areas 95.001 ,
Total Federal Agency
The accompanying notes are an integral part of this schedule.
1
1-7
Contract Grant Number Expenditures
V11231 257,377
201 1-RSAT-MONR-1-A9-004 44,345
2011-JAGC-MONR-4-B2-185 16,122
2012-JAGC-MONR-4-C4-232 .5,000
2012-JAGC-MONR-1-C4-234 20,000
2012-JAGC-MONR-2-C4-246 29,856
2012-JAGC-MONR-3-C4-227 20,000
90,978
2012-JAGC-MONR-5-C4-228 30,000
5,492
448,021
G11 M10001A 6,193,664
' G11 M10005A 1,178,098
G 11 PR0001 A 3,711,334
G 10M10001 A 1,414,735
' G10M10005A 106,597
G10PR0001A 643,834
G09M 10001 A 11,009
' G09MI0005A 65,761
G09PR0001A 276,374
G12MI0001A 2,679,730
G 12AC0005A 735,276
G12PR0001A 3,040,517
18PMIP598Z 24,426
18PPRP578Z 86,832
' ISPMIP5980 134,938
18PMIP5981 24,479
17PMIP598Z 4,999
' 20,332,603
' Continued
1-8
MONROE COUNTY, FLORIDA '
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS '
For the Year Ended September 30,2012
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number '
Department of Transportation:
Direct Program: '
Federal Aviation Administration:
Key West AIP-3743 20.105
Key West AIP-3744 20.106 '
Key West AIP-3745 20.106
Marathon AIP-4427 20.105
Marathon AIP-4428 20.106
Marathon AIP-4429 20.106 '
Total Federal Agency
Federal Highway Administration:
Passed through Florida Department of Transportation:
Transportation Planning Program 07- 09 20.205
Local Agency Program: All American Road Signage 20.205 '
Local Agency Program: FL Keys Scenic Hgwy Interpretive Panels 20.205
Local Agency Program: Highway Planning/Construction: Old SR940 Leg A BPK Bridge 20.205
Total Federal Agency
Department of Homeland Security: '
Passed through Florida Department of Economic Opportunity:
Public Assistance Programs: '
Hurricane Wilma- FEMA-DR-1509-FL 97.036
Passed through Florida Division of Emergency Management:
Hurricane Isaac- Sheriff-FEMA-4084-DR-FL 97.036 '
Hurricane Ike- FEMA-3293-EM 97.036
s
Total Program
Emergency Management Performance Grant FY11-12 97.042 '
Emergency Management Performance Grant FY12-13 97.042
Total Program
r The accompanying notes are an integral part of this schedule.
I-9
z
1
Contract Grant Number Expenditures
1
1 3-12-0037-043-2010 197,497
3-12-0037-044-2011 1,260,491
3-12-0037-045-2011 201,778
3-12-0044-027-2009 16,880
3-12-0044-028-2010 39,491
3-12-0044-029-2011 9,731
1,725,868
' 8887-370 132,960
428298-1/APW52 32,354
' 428017-1/APZ10 35,900
430193-1/AQE31 64,639
265,853
1
' 06-WL-&K-11-54-01-558 24,196
13-IS-3S-11-54-15-526 6,411
08-PA-00-11-54-13-509 425
31,032
12-FG-R3-11-54-01-111 23,789
' 13-FG-86-11-54-01-111 36,113
59,902
1
(Continued)
1-10
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2012
Federal/State Agency,
Pass-through Entity CFDA '
Federal Program/State Proiect Number
Department of Homeland Security-Continued:
State Homeland Security Grant Program 97.067 '
Passed through the City of Miami:
Urban Area Security Initiative Grant Program-2007 97.067
Urban Area Security Initiative Grant Program-2008 97.067 ,
Urban Area Security Initiative Grant Program-2009 97.067
Total Program
Direct Program: '
s Staffing for Adequate Fire&Emergency Response(SAFER) 97.044
Transportation Security Administration:
Law Enforcement Officer Reimbursement Agreement 97.090
Total Federal Agency
Department of Energy:
Passed through Florida Department of Economic Opportunity: ,
ARRA-Weatherization Assistance Program 81.402
Passed through Florida Energy& Climate Commission:
ARRA-State Energy Program 81.041
Total Federal Agency '
Department of Housing and Urban Development:
Passed through Florida Department of Economic Opportunity: ,
Community Development Block Grant 14.228
Community Development Block Grant-Small Cities 14.228
Community Development Block Grant-Disaster Recovery Emergency Funds 14.228 '
Total Federal Agency
United States Treasury Department:
Equitable Sharing Agreement 21.000 ,
Total Expenditures of Federal Awards
The accompanying notes are an integral part of this schedule.
` 1
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L .
1
r �
r
Contract Grant Number Expenditures
1
2009-SS-T9-0081 598
09-DS-24-11-23-02-011 176,058
10-DS-48-11-23-02-195 18,101
' 11-DS-32-11-23-02-233 174,327
369,084
EMW-2007-IF-01214 227,570
rHSTS0208HSLR360 46,719
734,307
1
' 10WX-7X-11-54-01-719 174,287
DE-EE0000241/ARS010 2,520,822
' 2,695,109
' 10-DB-K4-11-54-02-K24 662,922
12-D B-C 5-11-54-01-H 15 21,105
12-D B-P5-11-54-01-K47 10,293
' 694,320
-- 62,493
$ 28,596,889
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(Continued)
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1-12
1
1
MONROE COUNTY, FLORIDA ,
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30,2012
CSFA
State Agency Number
Florida Division of Emergency Management:
Emergency Management Programs FY11 52.008 ,
Emergency Management Programs FY12 52.008
Total Program
Florida Department of Children and Families: '
Criminal Justice Mental Health and Substance Abuse Reinvestment Grant 60.115
Florida Department of Elder Affairs:
Passed through The Alliance for Aging:
Home Care for the Elderly-2012 65.001
Home Care for the Elderly-2013 65.001 '
Total Program
Alzheimer's Disease Initiative-2011 65.004
Alzheimer's Disease Initiative-2012 65.004 '
Total Program
Community Care for Elderly-2011 65.010
Community Care for Elderly-2012 65.010
Total Program ,
Total Department
Florida Department of Environmental Protection:
Small County Recycling 37.012
Canal Management Master Plan 37.390
Total Department ,
Florida Department of Health:
EMS County Award-2010 64.005
Florida Department of Juvenile Justice:
Intensive Delinquency Diversion Service 80.022
Florida Department of Management Services: ,
E911 State Grant Program 72.002
Information provided for state financial assistance but not required for federal awards. '
The accompanying notes are an integral part of this schedule.
1
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r
r
Contract Grant Number Expenditures
11-BG-05-11-54-01-163 $ (250)
12-BG-05-11-54-01-044 101,045
100,795
LHZ237 137,911
KH1172
1,352
KH1272 2,701
4,053
KZ1197 42,972
KZ1297 10,115
53,087
KC 1171
220,920
KC 1271 44,781
' 265,701
322,841
' 224SC 70,588
S0607 gg 890
170,478
1
C 9044 5,142
1
X 1431 95,324
S4-11-07-29
14,557
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' (Continued)
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1
F
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS '
For the Year Ended September 30, 2012
CSFA
State Agency Number
Florida Department of State:
State Aid to Libraries-2011 45.030 '
State Aid to Libraries-2012 45.030
Total Department
Florida Department of Transportation: ,
Tom's Harbor Channel Bridge 55.009
Small County Outreach Program/No Name Key Bridge 55.009 '
Total Program
Transportation Planning Program 07-09 55.023
Pigeon Key Ferry Service 55.023
Pigeon Key Ferry Service 55.023 '
State Highway Project Reimbursement 55.023
Total Program
Key West Airport 55.004 '
Key West&Marathon Airport 55.004
Key West&Marathon Airport 55.004
Marathon Airport 55.004 '
Marathon Airport 55.004
Total Program
Total Department
Florida Fish &Wildlife Conservation Commission: '
Boating Improvement Fund 77.006
Exotic Plant Control Services — '
Total Department
x
Florida Housing Finance Corporation:
State Housing Initiative Program 52.901
State Housing Initiative Program 52.901
ETotal Department
Total Expenditures of State Financial Assistance
' Information provided for state financial assistance but not required for federal awards. '
The accompanying notes are an integral part of this schedule.
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1
Contract Grant Number Expenditures
11-ST-37 27,125
t 12-ST-38 18,312
45,437
42855015801/APX68 428,860
43012113801/AQE34 130,489
559,349
25222811407/AOU27 22,318
41454515801/AOQ11 191,936
41454515802/AQO80 57,020
' 25207711401/AN082 14,213
285,487
4245819401/APT62 80,753
25426919401/AO194 42,399
25426929401/AQE35 82,752
42043619401/AQ606 3,458
42350519401/AQ931 130,409
339,771
1,184,607
-- 234,900
08150 124,738
' 359,638
SHIP 09-10 PLAN 6 YR 3 545,671
SHIP 11-12 PLAN 6 YR 4 23,219
568,890
$ 3,005,620
1
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Monroe County, Florida
Notes to Schedule of Expenditures of Federal Awards and '
State Financial Assistance Projects
For the Year Ended September 3.0, 2012
Note 1 —Reporting Entity
For reporting entity purposes, the Schedule of Federal Awards and State Financial '
Assistance Projects (the "Schedule") presents the Federal and State grant activity. of
Monroe County, Florida (the "County") primary government and its blended component
unit.
Note 2—Summary of Significant Accounting Policies
The accounting policies and presentation of the Schedule of Expenditures of Federal
Awards and State Financial Assistance Projects are presented on the modified accrual
basis of accounting and in accordance with accounting principles generally accepted in
the United States of America as applicable to governmental organizations. The '
information in this schedule is presented in accordance with the requirements of OMB
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and
the Florida Single Audit Act. Therefore, some amounts presented in this schedule may '
differ from amounts presented in, or used in the preparation of the basic financial
statements.
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' MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2012
Part 1 —Summary of Auditors' Results
Financial Statement Section
Type of auditors' report issued: Unqualified
Internal control over financial reporting:
Material weakness(es) identified? yes X no
Significant deficiency(ies) identified? yes X none reported
1 Noncompliance material to financial yes X no
statements noted?
Federal Awards and State Projects Section
' Internal control over major programs:
Material weakness(es) identified? yes X no
' Significant deficiency(ies) identified? yes X none reported
' Type of auditors' report issued on compliance for
major federal and state projects: Unqualified
Any audit findings disclosed that are required to be
reported in accordance with Circular A-133 and/or
' Chapter 10.550 yes X no
Identification of major federal programs and state projects:
' Federal Programs:
Name of Program or Cluster CFDA Number
' Executive Office of the President
High Intensity Drug Trafficking Areas 95.001
United States Treasury Department
Equitable Sharing Agreement 21.000
Department of Justice
Equitable Sharing Agreement 16.000
t 1-18
MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS '
For the Year Ended September 30, 2012
Part I—Summary of Auditors' Results (continued) '
Federal Awards and State Projects Section (continued)
Department of Energy
ARRA- State Energy Program 81.041
State Projects: '
Name of Proiect CFDA Number '
Florida Department of Transportation
Key West and Marathon Airport 55.004 '
Tom's Harbor Channel Bridge 55.009
Pigeon Key Ferry Service 55.023
Florida Housing Finance Corporation
State Housing Initiatives Program 52.901 '
Dollar threshold used to determine Type A programs:
Federal $ 857,906 '
State $ 300,000
Auditee qualified as low-risk auditee for federal purposes X yes — no '
Part 11 -Schedule of Financial Statement Findings '
This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of
provisions of contracts and grant agreements, and abuse related to the financial statements that are '
required to be reported in accordance with Government Auditing Standards.
None noted '
Part III - Federal Award Findings and Questioned Costs
This section identifies the significant deficiencies, material weaknesses, and material instances of
noncompliance, including questioned costs, as well as any material abuse findings, related to the audit
of major federal programs, as required to be reported by Section 510(a) of OMB Circular A-133.
None noted
7
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1
' MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2012
1
Part IV-State Project Findings and Questioned Costs
' This section identifies the significant deficiencies, material weaknesses, and material instances of
noncompliance, including questioned costs, as well as any material abuse findings, related to the audit
of major state projects, as required to be reported by Chapter 10.550, Rules of the Auditor General -
' Local Governmental Entity Audits.
None noted
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MONROE COUNTY, FLORIDA '
SUMMARY OF SCHEDULE OF PRIOR AUDIT FINDINGS AND CORRECTIVE ACTION PLAN
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2012 '
Status of Prior Audit Findings: '
There were no Single Audit findings for the year ended September 30, 2011. '
Corrective Action Plan:
There were no Single Audit findings for the year ended September 30, 2012. '
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t
Cherry Bekaeff'
1
Independent Auditors' Management Letter
1
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
' We have audited the financial statements of the governmental activities, the business-type activities,
each major fund, and the aggregate remaining fund information of Monroe County, Florida (the
"County"), as of and for the year ended September 30, 2012, and have issued our report thereon
' dated March 31, 2013.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
' Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits
of States, Local Governments, and Non-Profit Organizations; and Chapter 10.550, Rules of the
Florida Auditor General. We have issued our Independent Auditors' Report on Internal Control over
Financial Reporting and on Compliance and Other Matters, Independent Auditors' Report on
' Compliance with Requirements that Could Have a Direct and Material Effect on each Major Federal
Program and State Financial Assistance Projects and on Internal Control over Compliance, and
Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which are
tdated March 31, 2013, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10,550, Rules of the Auditor
' General, which govern the conduct of local government entity audits performed in the State of Florida.
This letter includes the following information, which is not included in the aforementioned auditors'
reports or schedule.
' Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address significant findings and recommendations made in the
preceding annual financial audit report. There were no recommendations made in the preceding
' annual financial audit report.
Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the
' provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In
connection with our audit, nothing came to our attention that could cause us to believe that the County
was in noncompliance with Section 218.415 regarding the investment of public funds.
' Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management
letter any recommendations to improve the County's financial management. In connection with our
audit, we did not have any such recommendations.
' Section 10.554(1)(i)(4., Rules of the Auditor General, requires that weaddress violations of provisions
of contracts and grant agreements, fraud, illegal acts, or abuse, that have occurred, or are likely to
' have occurred, that have an effect on the financial statements that is less than material but more than
inconsequential. In connection with our audit, we did not have any such findings.
' J-1
Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on '
professional judgment, report the following matters that have an inconsequential effect on financial
statements, considering both quantitative and qualitative factors: (1) violations of provisions of
contracts or grant agreements, fraud, illegal acts, or abuse, and (2) deficiencies in internal control that ,
are not significant deficiencies. In connection with our audit, we noted two instances of expenditures
and one instance of a transfer which exceeded appropriations.
Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal t
authority for the primary government and each component unit of the reporting entity be disclosed in
the management letter, unless disclosed in the notes to the financial statements. Such disclosure is
included in the notes to the financial statements. '
Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether
or not the local governmental entity has met one or more of the conditions described in Section
218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our '
audit of the financial statements of the County, the results of our tests did not indicate the County met
any of the specified conditions of a financial emergency contained in Section 218.503(1). However,
our audit does not provide a legal determination of the County's compliance with this requirement. '
Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether the annual
financial report for the County for the fiscal year ended September 30, 2012, filed with the Florida
Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement t
with the annual financial audit report for the fiscal year ended September 30, 2012. Our comparison of
the financial report filed with the Florida Department of the Financial Services to the County's 2012
audited financial statements resulted in no material differences.
Pursuant to Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied
financial condition assessment procedures as of September 30, 2012. It is management's t
responsibility to monitor the County's financial condition, and our financial condition assessment was
based in part on representations made by management and the review of financial information
provided by same.
This letter is intended solely for the information and use of the Legislative Auditing Committee, '
members of the. Florida Senate and the Florida House of Representatives, the Florida Auditor
General, Federal and other granting agencies, and applicable management, and is not intended to be t
and should not be used by anyone other than these specified parties.
Orlando, Florida
March 31, 2013
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