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03/21/2019 Regular MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Regular Meeting Board of County Commissioners Thursday, March 21, 2019 Key Largo, Florida A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m. at the Murray E. Nelson Government Center. Present and answering to roll call were Commissioner Heather Carruthers, Commissioner Michelle Coldiron, Commissioner Danny Kolhage, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS & DELETIONS A Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage granting approval of the Additions, Corrections and Deletions to the agenda. Motion carried unanimously. PRESENTATION OF AWARD B1 Presentation of Mayor's Proclamation of Appreciation for Professional Firefighters of Monroe County from the Muscular Dystrophy Association,proclaiming the month of March 2019 as Professional Firefighters of Monroe County Appreciation Month. BULK APPROVALS Motion was made by Commissioner Rice and seconded by Commissioner Kolhage granting approval of the following items by unanimous consent: C1 Board granted approval and authorized execution of a Contract with Coral Construction Company for construction of the Lower Keys Scenic Viewing Area and Nature Center(Big Pine Swimming Hole Project)in the amount of$1,665,000.00. Funding provided by FDOT, TDC and 304 Funds. C2 Board granted approval to award bid and authorized execution of an Agreement with Sub-Zero, Inc., in an annual amount not to exceed $120,000.00, for Lower Keys HVAC Maintenance & Service. Funding is ad valorem. C3 Board granted approval to award bid and authorized execution an Agreement with Master Mechanical Services, Inc., in an annual amount not to exceed $70,000.00, for Middle Keys HVAC Maintenance & Service. Funding is ad valorem. C4 Board granted approval and authorized execution of a Lease Agreement with the State of Florida Department of Health, Monroe County Health Department to provide continued office space at the Gato Building, 1100 Simonton Street, Key West, FL. The lessee will pay the County the sum of$0.00 per year for the space. C5 Board granted approval and authorized execution of a Lease Agreement with the State of Florida Department of Health, Monroe County Health Department to provide continued office space at the Department of Juvenile Justice Building, 5503 College Road, Stock Island, Key West, FL. The lessee will pay the County the sum of$0.00 per year for the space. C6 Board granted approval and authorized execution of a Lease Agreement with the State of Florida Department of Health, Monroe County Health Department to provide continued office space at the Roth Building, 50 High Point Road, Tavernier, FL. The lessee will pay the County the sum of$0.00 per year for the space. C7 Board granted approval and authorized execution of a Lease Agreement with the State of Florida Department of Health, Monroe County Health Department to provide continued office space at the Ruth Ivins Center, 3333 Overseas Highway, Marathon, FL. The lessee will pay the County the sum of$0.00 per year for the space. C8 Board granted approval to negotiate a Contract with CSA Central, Inc. for Design and Permitting for the Florida Keys Overseas Heritage Trail Connection at the Cudjoe Gardens Project. If successful negotiations cannot be reached, approval is requested to negotiate a contract with the next highest ranked respondent until successful negotiations are reached. C9 Board granted approval and authorized execution of the UASI(Urban Area Security Initiative) Fiscal Year 2018 Memorandum of Agreement with the City of Miami, concerning a United States Department of Homeland Security Office of Grants and Training Grant, through the State of Florida Division of Emergency Management Sub-Grant Agreement No. 19-DS- -11- 23-02- , in the amount of$91,285.00, with no county match required; and authorization for the County Administrator to execute any other required documentation in relation to the application process and execution of the agreement. C10 Board granted approval of competitive solicitation for the sale of Surplus Networking Equipment and authorization to award/sell items to the highest bidder. If items remain unsold after the local solicitation, then approval for the items to be either be sold through the Miami- Dade Surplus Store, donate or dispose as in accordance with the Monroe County Purchasing Policy. C11 Board granted approval to extend and authorized execution of AT&T Support Contract, for six months, beginning March 15, 2019 to September 15, 2019 for the amount of$75,000.00. During this time period, our existing AT&T dedicated technician (using his dedicated AT&T provided vehicle)will inspect and remove all obsolete equipment/cabling related to the replaced Nortel phone system. 2 1 P a g e 03/2 i209 C12 Board granted approval to award bid and authorized execution of an Agreement with Master Mechanical Services, Inc., in an annual amount not to exceed $50,000.00, for Upper Keys HVAC Maintenance& Service. Funding is ad valorem. C13 Board granted approval of the Issuance (renewal) of a Class A Certificate of Public Convenience and Necessity to the City of Marathon Fire Rescue for the operation of an ALS Transport Ambulance Service for the period April 15, 2019 through April 14, 2021. C14 Board granted approval to award bid and authorized execution of an Agreement with Air Mechanical and Service Corp., in an annual amount not to exceed $220,000.00, for Chiller Maintenance & Service in Monroe County. Funding is ad valorem. C15 Board granted approval to award bid and authorized execution of a Contract with Charley Toppino and Sons, Inc. for construction of Stock Island 11 Roadway Improvements Project in the amount of$3,423,967.26. The construction is being partially funded by a Florida Department of Transportation (FDOT) Small County Outreach Program Grant with a $1,797,658.25 FDOT participation and a County match of$1,626,309.01. C16 Board granted approval and authorized execution of the 1st Amendment to Agreement with Stockton Maintenance Group, Inc. for Lower Keys Janitorial Services to add janitorial services at the Department of Juvenile Justice Building, second floor, in the monthly amount of $8,052.43. Funding is ad valorem. C17 Board granted approval to advertise a Public Hearing to consider adoption of an Ordinance amending Section 4-1 and 4-67 of the Monroe County Code providing for revisions to the Animal Control Regulations regarding Animals Running at Large, Animal Confinement and Leash Requirements. C18 Board accepted the report of monthly Change Orders for the month of February reviewed by the County Administrator/Assistant Administrator. Said report is incorporated herein by reference. C19 Board granted approval and authorized execution of State of Florida Department of Transportation Public Transportation Grant Agreement, for Contract No. G1603,providing funding in the amount of$200,000.00 for Baggage Handling System Improvements at the Key West International Airport. Funding for this grant is 50% FDOT and 50% Airport Operating Fund 404. C20 Board granted approval and authorized execution of McFarland Johnson Task Order No. 2019-02 in the amount of$159,520.00 for Phase 1 Design Services for a New Access Road and Impacted Road and Parking Lot Improvements at the Key West International Airport; to be paid 100% from PFC Fund 406 (PFC Application 417). C21 Board granted approval and authorized execution of State of Florida Department of Transportation Supplemental Joint Participation Agreement No. 2, for Contract No. GOG88, providing increased funding in the amount of$350,000.00 for the Marathon Airport Car Wash Facility at the Florida Keys Marathon International Airport. This project is funded 80% FDOT and 20% Fleet Management Fund 504. C22 Board granted approval and authorized execution of McFarland Johnson, Inc. Task Order No. 2019-03 in the amount of$169,661.00 for Construction Observation and Administrative Services for the Marathon Airport Car Wash Facility at the Florida Keys Marathon International Airport; to be paid 80% from FDOT grant GOG88 and 20% from Fleet Management Fund 504. C25 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of Unanticipated Revenue: Receipt of Unanticipated Funds (OMB Schedule Item No. 1). RESOLUTION NO. 072-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 2). RESOLUTION NO. 073-2019 Said Resolution is incorporated herein by reference. Amending Resolution No. 040-2019 (OMB Schedule Item No. 3). RESOLUTION NO. 074-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 4). RESOLUTION NO. 075-2019 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 5). RESOLUTION NO. 076-2019 Said Resolution is incorporated herein by reference. Amending Resolution No. 041-2019 (OMB Schedule Item No. 6). RESOLUTION NO. 077-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 7). RESOLUTION NO. 078-2019 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 8). RESOLUTION NO. 079-2019 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 9). RESOLUTION NO. 080-2019 Said Resolution is incorporated herein by reference. 4 Pa g e 03/2Vi20V9 Receipt of Unanticipated Funds (OMB Schedule Item No. 10). RESOLUTION NO. 081-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 11). RESOLUTION NO. 082-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 12). RESOLUTION NO. 083-2019 Said Resolution is incorporated herein by reference. Amending Resolution No. 293-2018 (OMB Schedule Item No. 13). RESOLUTION NO. 084-2019 Said Resolution is incorporated herein by reference. Rescinding Resolution No. 043-2019 (OMB Schedule Item No. 14). RESOLUTION NO. 085-2019 Said Resolution is incorporated herein by reference. Transfer of Funds (OMB Schedule Item No. 15). RESOLUTION NO. 086-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 16). RESOLUTION NO. 087-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 17). RESOLUTION NO. 088-2019 Said Resolution is incorporated herein by reference. Receipt of Unanticipated Funds (OMB Schedule Item No. 18). RESOLUTION NO. 089-2019 Said Resolution is incorporated herein by reference. C26 Board granted approval and authorized execution of Agreement between Gartner, Inc. and Monroe County for $36,893.00 for Research and Analysis of Products and Systems for the County in selecting hardware, software solutions, Telecom, and other IT services. C27 Board granted approval of the Recommendation of the Human Services Advisory Board to reallocate unexpended funds remaining from the Fiscal Year 2018 Agreement with Hospice of the Florida Keys to the Human Service Organizations awarded funds in Fiscal Year 2019 for previously approved projects to cover existing shortfall between amounts requested and amounts awarded; not to exceed the amounts requested for Fiscal Year 2019 and approval to authorize the County Administrator to execute amendments to the existing contracts reallocating the referenced funding. C29 Board granted approval and authorized execution of the 2nd Renewal and Amendment No. 6 to Agreement with Buccaneer Courier extending courier services for Monroe County for an additional 2 year period. C30 Board granted approval and authorized execution of a Contract with Razorback, LLC, for the Key West Light House Keepers Quarters Foundation Repair in the amount of$54,000.00. C31 Board granted approval to award bid and authorized execution of a Contract with D.L. Porter Constructors, Inc., in the amount of$1,176,743.00 for the construction of a new four-bay Car Wash Facility at the Florida Keys Marathon International Airport to be paid with FDOT Grant No. GOG88 (80%) and Fleet Management Fund 504 (20%). C32 Board granted approval to enter into negotiations with Architects Design Group, Inc. for an Architectural & Engineering Services Contract for re-design and construction administration of an Emergency Operations Center in Marathon to be done in compliance with Federal regulations for potential Hazard Mitigation Grant Program funding, and if negotiations fail then approval to negotiate with next ranked respondent. The project will be funded with a combination of FDEM grants; FDOT airport grants; and Federal grants. HURRICANE IRMA RECOVERY D3 Board granted approval to advertise a Request for Proposals for installing a new air curtain system at the mouth of Canal 4266 located on Witters Lane in Big Pine Key to replace the air curtain destroyed by Hurricane Irma; and providing a period of operations and maintenance only until a proposed MSBU takes effect in November 2019. D5 Board adopted the following Resolution to provide relief from fines, liens and costs that resulted from Hurricane Irma Impacts, for those low income households obtaining Community Development Block Grant - Disaster Recovery Assistance through the Rebuild Florida Program to repair, rebuild, and elevate their home damaged by Hurricane Irma. RESOLUTION NO. 090-2019 Said Resolution is incorporated herein by reference. D6 Board accepted the Notification of Task Orders totaling over $50,000.00 for air quality and water intrusion damages testing and reporting services with Inspect Key West, Inc., relating to building damages caused by Hurricane Irma, in accordance with Monroe County Purchasing Policy Chapter 2, D. D8 Board granted approval of an Access Agreement with Cemex Construction Materials Florida, LLC to allow Monroe County to access property located at 92501 Overseas Highway, Tavernier, to perform hurricane debris site restoration work necessitated by the use of the site 6 1 P a g e 03/2 i209 during Hurricane Irma debris operations; and authorized the Assistant County Administrator to execute the final agreement. D9 Board granted approval and authorized execution of a Contract with Seatech of the Florida Keys Inc. for the Monroe County Sheriffs Office Headquarters Building Irma Damage Repairs Project in the amount of$349,980.00. D12 Board granted approval to ratify a 60-day no-cost time extension to the $49,257,802.90 Grant Agreement from the United States Department of Agriculture Natural Resources Conservation Service for marine debris removal, administrative and related services; signed by the County Administrator in advance. D13 Board granted approval to award bid and authorized execution of a Contract with Your Roofers, LLC for repair and replacement of roofs on the Monroe County Annex and Fleet Carpenter Shop Buildings in Marathon. The contract is in the amount of$122,687.00. These buildings were damaged by Hurricane Irma winds and flying debris. TOURIST DEVELOPMENT COUNCIL El Board granted approval and authorized execution of the 2nd Amendment to Agreement with the Greater Key West Chamber of Commerce, Inc. to provide Visitor Information Services for an additional two year period to September 30, 2021 with a five percent increase in compensation, bringing the total compensation to $350,449.05 per year. E2 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Lower Keys Chamber of Commerce, Inc. to provide Visitor Information Services for an additional two year period to September 30, 2021 with a five percent increase in compensation, bringing the total compensation to $100,548.00 per year. E3 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Greater Marathon Chamber of Commerce, Inc. to provide Visitor Information Services for an additional two year period to September 30, 2021 with an five percent increase in compensation, bringing the total compensation to $176,400.00 per year. E4 Board granted approval and authorized execution of the 2nd Amendment to Agreement with the Islamorada Chamber of Commerce, Inc. to provide Visitor Information for an additional two year period to September 30, 2021 with a five percent increase in compensation, bringing the total compensation to $165,375.00 per year. E5 Board granted approval and authorized execution of the 2nd Amendment to Agreement with Key Largo Chamber of Commerce, Inc. to provide Visitor Information Services for an additional two year period to September 30, 2021 with a five percent increase in compensation, bringing the total compensation to $156,555.00 per year. 7 1 P a g e 03/2 i209 E6 Board granted approval and authorized execution of an Amendment to extend the Agreement with the Dolphin Research Center, Inc. for the Avian Food Prep and Storage Project to September 30, 2019. E7 Board granted approval to rescind the Agreement with Special Olympics Florida, Inc. for the SUP Invitational - Benefiting Special Olympics Monroe County upon request of the grantee. E9 Announcement of one vacant position on the Tourist Development Council District III Advisory Committee for one "At Large" appointment. PLANNING& ENVIRONMENTAL, BUILDING& CODE COMPLIANCE DEPARTMENTS Il Board granted approval and authorized execution of a Contract with M.T. Causley, LLC to provide Professional Support Services for plan review, inspection services and planning/zoning development review beginning October 1, 2020 (current contract expires September 30, 2020). 12 Board adopted the following Resolution prioritizing local applications for the 2019 Transportation Alternatives Grant Program for projects to be funded in the Fiscal Year 2025 FDOT Work Plan. City of Key West application "Final Mile Mode Shift: Bike Facilities for Bus Routes" for $510,000.00, the only applicant, was ranked 41. RESOLUTION NO. 091-2019 Said Resolution is incorporated herein by reference. COMMISSIONER'S ITEMS K1 Board granted approval of the appointment of Commissioner Coldiron to the South Florida Regional Planning Council in place of former Commissioner George Neugent. K2 Board granted approval of Commissioner Coldiron's appointment of Kathy Komis to sit, at-large, on the Monroe County Climate Change Advisory Board for a one-year term ending November 2019. COUNTY CLERK L1 Board granted approval of the minutes from the regular meeting of January 23, 2019 and special meeting of January 30, 2019. Said minutes are incorporated herein by reference. L2 Board granted approval of BOCC Warrants (Including Payroll) for the month of February 2019, 10048998-1005282, 50004862-50004897 (PR), 3106447-3107621 (PR Voucher), 24273- 24357 (WC), as follows: 001 General Fund, in the amount of$2,700,409.67; 101 Fine & Forfeiture Fund, in the amount of$9,325,268.50; 102 Road& Bridge Fund, in the amount of $409,399.85; 115 TDC District Two Penny, in the amount of$359,206.58; 116 TDC Admin & Promo 2 Cent, in the amount of$1,087,573.08; 117 TDC District 1,3 Cent, in the amount of 8 1 P a g e 03/2 i209 $1,079,057.78; 118 TDC District 2,3 Cent, in the amount of$50,112.33; 119 TDC District 3,3 Cent, in the amount of$110,551.84; 120 TDC District 4,3 Cent, in the amount of$94,026.16; 121 TDC District 5,3 Cent, in the amount of$75,942.00; 125 Gov Fund Type Grants, in the amount of$3,342,122.81; 134 Impact Fees/Police, in the amount of$129,656.14; 141 Fire & Amb Dist 1 L&M Keys, in the amount of$771,477.52; 147 Uninc Svc Dist Parks&Rec, in the amount of$141,487.26; 148 Plan, Build, Zoning, in the amount of$409,150.04; 149 Municipal Policing, in the amount of$591,106.25; 152 Duck Key Security Dist, in the amount of $6,465.72; 153 Local Housing Assistance, in the amount of$155,439.90; 157 Boating Improvement Fund, in the amount of$72,016.00; 158 Misc Special Revenue Fund, in the amount of$40,605.58; 160 Environmental Restoration, in the amount of$10,174.18; 163 Court Facilities, in the amount of$8,772.82; 171 Stock Island Wastewater, in the amount of$4,141.50; 180 Building Funds, in the amount of$284,777.42; 304 1 Cent Infra Surtax, in the amount of $111,871.92; 312 Cudjoe Regional WW Proj, in the amount of$5,795.15; 314 Series 2014 Revenue Bonds, in the amount of$752,913.59; 316 Land Acquisition, in the amount of $12,818.50; 401 Card Sound Bridge, in the amount of$21,896.87; 403 Marathon Airport, in the amount of$196,736.88; 404 Key West Intl Airport, in the amount of$930,871.80; 406 PFC & Operating Restrictions, in the amount of$1,198,813.99; 414 MSD Solid Waste, in the amount of $1,949,458.03; 501 Worker's Compensation, in the amount of$136,714.12; 502 Group Insurance Fund, in the amount of$412,095.54; 503 Risk Management Fund, in the amount of $191,802.80; 504 Fleet Management Fund, in the amount of$172,982.83. L3 Board granted approval of Tourist Development Council expenses for the month of February 2019, as follows: Advertising, in the amount of$1,542,852.67; Bricks & Mortar Projects, in the amount of$495,451.67; Events, in the amount of$62,461.62; Office Supplies & Operating Costs, in the amount of$43,572.84; Personnel Services, in the amount of $279,035.68; Public Relations, in the amount of$197,209.83; Sales & Marketing, in the amount of$104,830.09; Telephone &Utilities, in the amount of$19,679.42; Travel, in the amount of $16,216.26; Visitor Information Services, in the amount of$73,784.36. L4 Board granted approval to dispose of BOCC Fiscal Year 2013 Accounts Payable Vouchers and Accounts Payable Voucher Reports, 1099's, Suncom billings, voided PO's, class C meals, budget transfers and encumbrance reports. L5 Board granted approval to remove surplus equipment from inventory via disposal or advertise for bid. Said inventory is incorporated herein by reference. COUNTY ADMINISTRATOR M2 Board adopted the following Resolution authorizing the transfer of County owned property located at Lot 19, Monroe Park Subdivision (RE400573020-000000), 574 Hazel Street, Key Largo, FL, to the Florida Keys Aqueduct Authority for a nominal cost, at their request, as the site for a new wastewater treatment facility to serve the Cross Key Service Area and authorization for the Mayor to execute any required documents to accomplish the transfer. RESOLUTION NO. 092-2019 Said Resolution is incorporated herein by reference. 9 1 P a g e 03/2 i209 M3 Board granted approval of the Monroe County BOCC Strategic Plan 2020, A Five-Year Plan, effective October 1, 2019 through September 30, 2024. Said plan is incorporated herein by reference. M5 Board granted approval to negotiate with The Institute for Sustainable Communities, who was the sole respondent responding to the solicitation, for Conference Planning Services in support of the 11 th Annual Climate Summit hosted by Monroe County in December 2019. M6 Board granted approval and authorized execution of the 1st Amendment to Monroe County Audit Contract, dated January 17, 2018, with Cherry Bekaert LLP. COUNTY ATTORNEY N2 Board granted approval of the ratification of an Agreement with Baker, Donelson, Bearman, Caldwell & Berkowitz, PC for representation relating to the County's administrative appeal of FEMA's denial of costs. N3 Board granted approval and authorized execution of a Contract with Patricia A. Barker (a/k/a Trish Barker-Kaminski) and Joseph G. Kaminski to purchase a less than fee interest in Block 7, Lot 26, Cahill Pines and Palms (PB 3-94)with parcel number 00245310-000000 for density reduction purposes. N4 Board granted approval and authorized execution of a Contract with Ryan Gernaat(a/k/a Ryan Michael Gernaat) and Kristin Gernaat(a/k/a Kristin Marie Gernaat) to purchase a less than fee interest in Block 3, Lot 19, Eden Pines Colony (PB 4-158)with parcel number 00265240- 000000 for density reduction purposes. N5 Board granted approval and authorized execution of a Contract with Dorothy N. Kilcoyne, a married woman, Individually and as Trustee of the Dorothy N. Kilcoyne Trust dated January 29, 2003, as amended by the First Amendment and Restatement of the Dorothy N. Kolcoyne Trust dated January 28, 2004, as further amended by the Second Amendment and Restatement of the Dorothy N. Kilcoyne Trust dated December 22, 2005, and as further amended by the Third Amendment and Restatement of the Dorothy N. Kilcoyne Trust dated January 25, 2008, and joined by her spouse, Stephen J. Kolcoyne to purchase a less than fee interest in Lot 16, less the westerly 5 feet, Mates Beach Plat No. 2 (PB 3-80)with parcel number 00219120- 000000 for density reduction purposes. N6 Board granted approval to file a circuit court action to obtain a court order authorizing demolition by the County of an unsafe, unoccupied, non-homesteaded, uninhabitable structure located at 3 El Monte Lane, Big Coppitt Key, Monroe County, Florida owned by Anita Lynn and Kenneth Buirley, and further authorization to initiate litigation against the property owners to enforce the lien(s) arising from Code Compliance Case Number CE18050033. N7 Board granted approval and authorized execution of a Contract with Frank and Monica Woll to purchase a less than fee interest in Block 5, Lots 35, 37, and 38, Harris Ocean Park 101Pa g e 03/2 i209 Estates (PB 4-126)with parcel numbers 00448870-000000, 00448890-000000, and 00448900- 000000 for density reduction purposes. N8 Board granted approval to advertise a Public Hearing regarding adoption of an Ordinance revising Chapter 20, Articles III, IV, and V of the Monroe County Code, dealing with mandatory connection and connection standards for properties located within wastewater systems in unincorporated Monroe County. RISK MANAGEMENT Q1 Board granted approval for the Mayor to sign the Settlement and Release Agreement between Monroe County Board of County Commissioners and Lloyd's London in the amount of $3.5 million as final payment for damages caused by Hurricane Irma. LOCAL DISASTER RECOVERY Q2 Board granted approval of the Financial Assistance Award from the US Department of Commerce, Economic Development Administration in the amount of$80,000.00 to support the development of a comprehensive Post Disaster Recovery Strategy with an in-kind match of $20,000.00 and approval for the County Administrator to sign all necessary documentation. PROJECT MANAGEMENT Q4 Board adopted the following Resolution providing support for the Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program, affirming the County's ability to provide local match funding and approving prioritization and submission of grant applications for funding of design and installation of a new boat dock at Blimp Road and two boater educational and safety kiosks at the SR 4-A and Big Coppitt Boat Ramps. RESOLUTION NO. 093-2019 Said Resolution is incorporated herein by reference. COUNTY ATTORNEY Q5 Board granted approval to hire civil and landscape designer and athletic field expert Bill McBride from FTE Sports, to analyze and report on the development, repairs, current conditions and potential future conditions and repair costs of the Bernstein Park athletic fields. PROJECT MANAGEMENT Q6 Board granted approval to forward a lease termination notice for the Pearl House of Worship in Islamorada; negotiate a lease for the Social Services office and congregate meal site at the Tradewinds Shopping Center in Key Largo; acquire required contractor services to prepare the Tradewinds site; and authorization for the Mayor to execute any required documents to accomplish the move from Pearl House of Worship to the Tradewinds site. 111Pa g e 03/2Vi20V9 Motion carried unanimously. MISCELLANEOUS BULK APPROVALS C23 Kevin Wilson, Assistant County Administrator, addressed the Board concerning approval of an Interlocal Agreement with the Florida Keys Aqueduct Authority (FKAA) to provide funds to add repaving of the lane of CR 905 that is not impacted by FKAA construction from the intersection with US 1 to the intersection with Card Sound Road to the construction project. The estimated cost of the additional paving is $995,324.46. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Kolhage granting approval of the item. Motion carried unanimously. C24 Tina Boan, Senior Director, Budget & Finance, addressed the Board concerning approval of the Revised Fiscal Year 2020 Budget Timetable. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers granting approval to move the May 81'meeting from Marathon to Key West; and to move the July 22' meeting from Key West to Marathon. Motion carried unanimously. Said timetable is attached hereto. C28 The following individual addressed the Board concerning approval to award a Contract to highest ranked respondent Pedro Falcon Construction for construction of the new Monroe County Library in Marathon; the contract total cost is $7,016,385.00; construction will be paid for through the one cent infrastructure sales tax: Fredrica Elder, Esquire, representing Burke Construction. Chris Ambrosio, Assistant County Attorney, addressed the Board. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Kolhage granting approval of the item. Roll call vote carried unanimously. HURRICANE IRMA RECOVERY D1 Ms. Boan gave a report of Hurricane Irma finance activity by the Office of Management & Budget. Roman Gastesi, County Administrator; Adam Ferguson, HMGP Specialist with Adjusters International; and Kevin Madok, Clerk of Court, addressed the Board. D2 Helene Wetherington, Director of Disaster Recovery, made a Power Point Presentation of Post Hurricane Irma Recovery Progress and Future Strategies. Christine Hurley, Assistant County Administrator; and Mr. Wilson addressed the Board. TOURIST DEVELOPMENT COUNCIL E8 Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage to appoint Pony Charvet to the "At Large" appointment to the Tourist Development Council District I Advisory Committee. Motion carried unanimously. STAFF REPORT F1 Cary Knight, Director of Project Management, gave a staff report. 121Pa g e 03/2Vi20V9 COUNTY ADMINISTRATOR M1 Board accepted the County Administrator's monthly report for March 2019. Said report is incorporated herein by reference. Mr. Gastesi, Bob Shillinger and Mr. Wilson addressed the Board. COUNTY ATTORNEY N1 Board accepted the County Attorney's report for March 2019. Said report is incorporated herein by reference. Mr. Shillinger requested to hold a Closed Session in the matter of Monroe County v. Harold Keith Munt/Harold Keith Muni v. Monroe County, Case No. 2016-CA-330K and read the required language into the record. Motion was made by Commissioner Rice and seconded by Commissioner Carruthers to hold the Closed Session at the April 17, 2019 BOCC meeting in Marathon at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously. Mr. Shillinger requested to hold a Closed Session in the matter of Monroe County and the Public Service Commission, appeal of the KW Resort Utility Rate Case, District Court ofAppeal Case No. ID18-4212 and read the required language into the record. Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to hold the Closed Session at the April 17, 2019 BOCC meeting in Marathon at 1:30 p.m. or as soon thereafter as may be heard. Motion carried unanimously. HURRICANE IRMA RECOVERY D4 Mr. Gastesi addressed the Board concerning approval to advertise a Request for Proposals for marine debris removal and related services, funded by grant funds from the Florida Department of Environmental Protection, for removal of marine debris created by Hurricane Irma from plugged canals in unincorporated Monroe County. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting approval of the item. Motion carried unanimously. D7 Motion was made by Commissioner Rice and seconded by Commissioner Coldiron granting approval to advertise a Request for Proposals for monitoring services for Hurricane Irma marine debris removal from plugged canals and potentially non-plugged canals in unincorporated Monroe County, funded by grant funds from the Florida Department of Environmental Protection. Roll call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Coldiron Yes Commissioner Kolhage No Commissioner Rice Yes Mayor Murphy Yes Motion carried. 131Pa g e 03/2 i209 CLOSED SESSION J1 Mr. Shillinger announced an Attorney-Client Closed Session in the matter of Board of County Commissioners of Monroe County, FL vs. Sugarloaf Volunteer Fire Department, Inc. and Sugarloaf Wi-Fi, Inc., assignee ofKeys Wi-Fi, Inc., Case No. CA-K-17-631 and read the required language into the record pursuant to F.S. 286-011(8). Mr. Shillinger advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Chris Ambrosio, a certified court reporter and the certified court reporter's trainee. Mayor Murphy declared the open session of the meeting closed. After the closed session, the meeting was re-opened. HURRICANE IRMA RECOVERY D11 Rhonda Haag, Director Sustainability and Projects, addressed the Board concerning approval to rescind Task Order No. 6 for $20,736.60 placed on the February 20, 2019 BOCC agenda(as agenda item D6) and approve revised Task Order No. 6 attached; under the on-call contract with Wood Environment and Infrastructure, Inc. for Category B canal infrastructure engineering services; for design,permitting and procurement assistance for installing a replacement air curtain system at the mouth of Canal 4266 located on Witters Lane in Big Pine Key to replace the air curtain destroyed by Hurricane Irma. After discussion, motion was made by Commissioner Carruthers and seconded by Commissioner Rice granting approval and authorizing execution of the item. Motion carried unanimously. COUNTY ATTORNEY Mr. Shillinger addressed the Board. Motion was made by Commissioner Kolhage and seconded by Commissioner Coldiron to reopen the agenda and add the following on as an additional Public Hearing as Item 05. Motion carried unanimously. 05 Consideration of an Emergency Ordinance of the Board of County Commissioners of Monroe County, Florida, amending Section 18-27 of the Monroe County Code,providing for restricted access to the Murray E. Nelson Government Center Park;providing for permissible and prohibited activities; providing for penalties; and providing for an effective date. PUBLIC HEARINGS 01 A Public Hearing was held to consider an application for issuance of a Class A Certificate of Public Convenience and Necessity to Falck Southeast H Corporation d/b/a American Ambulance Service for the operation of an ALS Transport Service in Monroe County, Florida for the period March 21, 2019 through March 20, 2021 for responding to requests for inter-facility transports. The following individuals addressed the Board: John A. Johnson, representing the City of Marathon; Jack Bridges, representing Florida Keys Ambulance; and Michael Arguelles, representing American Ambulance. After discussion, motion was made by 14 1 P a g e 0 3 / 2 V i 2 0 V 9 Commissioner Coldiron and seconded by Commissioner Rice to approve the Certificate of Public Convenience and Necessity in a limited format for the applicant to serve as back up to the licensed providers within the County. Roll call vote was taken with the following results: Commissioner Carruthers Yes Commissioner Coldiron Yes Commissioner Kolhage Yes Commissioner Rice Yes Mayor Murphy No Motion carried. 02 A Public Hearing was held to consider an application for issuance of a Class A and Class B Certificate of Public Convenience and Necessity to Rapid Response Medical Transportation for the operation of ALS and BLS Transport Services in the zones of Key West& Adjunct Keys; Islamorada; Key Largo and Marathon for the period March 21, 2019 through March 20, 2021 for responding to requests for inter-facility transports. The following individuals addressed the Board: John A. Johnson, representing the City of Marathon; Leonard Sadowsky, representing Rapid Response Ambulance; and Raul Caner. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Carruthers to continue the item to the May 22, 2019 meeting in Key West. Motion carried unanimously. 03 A Public Hearing was held to consider an Ordinance by the Monroe County Board of County Commissioners amending Monroe County Land Development Code Section 139-1, Affordable and Employee Housing Administration, to specify that when calculating overall density on a parcel, affordable housing density and hotel/motel density shall not be counted cumulatively against each other(operating as a density bonus for the development of affordable/employee housing on properties with a hotel/motel). (File 2017-075). Emily Schemper, Sr. Director Planning & Environmental Resources; Ms. Hurley and Mr. Shillinger addressed the Board. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers to continue the item to the July 17, 2019 meeting in Marathon. Motion carried unanimously. 04 A Public Hearing was held to consider an Ordinance by the Monroe County Board of County Commissioners amending the Monroe County Land Development Code as directed by the BOCC on October 17, 2018, to create Article III Post Disaster Procedures, Section 134-26 Purpose, and Section 134-27 Accessory Structures, to allow accessory structures to remain in certain circumstances after the associated principal use or structure has been discontinued, and amending Monroe County Code Section 102-58 Nonconforming Accessory Uses and Accessory Structures, for consistency with Code Chapter 134 (File 42018-212). Ms. Schemper and Mr. Shillinger addressed the Board. The following individual addressed the Board: Stephen Spellman. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner Rice to adopt the following Ordinance, with the following added revisions: Section 134-27. Accessory Structures. Notwithstanding the definition of Accessory use or accessory structure in Section 101-1 and the 15 1 P a g e 0 3 / 2 V i 2 0 V 9 provisions of Section 102-58, Nonconforming Accessory Uses and Accessory Structures, when a principal structure and/or use is discontinued or removed as a result of damage from a man-made or natural disaster, lawfully established accessory structures associated with the discontinued use may remain with approval from the Planning Director if all of the following criteria are met: 1. The principal structure is determined to be a lawfully established dwelling unit per Section 138-22; 2. The lawfully established accessory structure is conforming to all other provisions of the Land Development Code; and 3. In the absence of an active concurrent permit for redevelopment of a principal use or structure on the site, the accessory structure may remain for up to five (5) years from the date of the disaster event. The Board of County Commissioners may extend the 5-year time limit by resolution, if needed. 4. Section 7. Effective Date. This ordinance shall become effective as provided by law and stated above. Staff is directed to implement this ordinance retroactively to all demolition permits applied for after Hurricane Irma, whether the demolition permits are expired or not. Motion carried unanimously. ORDINANCE NO. 009-2019 Said Ordinance is incorporated herein by reference. 05 Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers declaring that an emergency exists to add a Public Hearing to consider an Emergency Ordinance of the Board of County Commissioners of Monroe County, Florida, amending Section 18-27 of the Monroe County Code,providing for restricted access to the Murray E. Nelson Government Center Park;providing for permissible and prohibited activities;providing for penalties; and providing for an effective date. Roll call vote carried unanimously. A Public Hearing was held to consider an Emergency Ordinance of the Board of County Commissioners of Monroe County, Florida, amending Section 18-27 of the Monroe County Code,providing for restricted access to the Murray E. Nelson Government Center Park; providing for permissible and prohibited activities;providing for penalties; and providing for an effective date. There was no public input. Motion was made by Commissioner Kolhage and seconded by Commissioner Rice to adopt the following Ordinance. Roll call vote carried unanimously. ORDINANCE NO. 010-2019 Said Ordinance is incorporated herein by reference. 161Pa g e 03/2 i209 There being no further business, the meeting of the Board of County Commissioners was adjourned. Kevin Madok, CPA, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida ✓sme4 0 6WOWee , —qw 171Pa g e 03/2Vi20V9 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS BUDGET CALENDAR, FISCAL YEAR 2020 aovvod"'I imoCalblo Date 2019, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE Approval of the FY20 Budget Timetable. January 23, Wednesday Board of County Commissioners Regular BOCC meeting Marathon County Administrator,Senior February 1, Friday Management Team Budget instructions to departments. Section 129.025 Florida Statutes OMB deadline for submission-budget requests for Senior Management Team,TDC all Internal Service Funds,Capital and departments March 15, Friday Executive Director including TDC,GAL and Medical Examiner. March 27, Wednesday Legislative Day-Florida Association of Counties County Administrator's internal budget review with Departments and OMB. Capital Planning will be County Administrator,Senior scheduled with Project Management.Deadline for April 3-April 5, Wednesday-Friday Management Team,OMB County Administrator change. TDC Executive Director,State Attorney,Housing Authority,Judicial, April 12, Friday and Health Department Deadline for budgets to OMB. Special Budget Meeting 10am-4pm Key May 8, Wednesday Board of County Commissioners West May 12-17, Sunday-Friday Governor's Hurricane Conference www.flghc.org Submission of budget requests to the County On or before June 1, Saturday Constitutional Officers Administrator. Section 129.03(2)Florida Statutes This is the last date to receive input from the Human June, TBD Human Service Advisory Board Service Advisory Board. June 11-June 14, Tuesday-Friday FAC 2019 Annual Conference&Exposition The Property Appraiser certifies,to each taxing authority,the taxable value within the jurisdiction of July 1, Monday Property Appraiser the taxing authority on Form DR-420. Section 129.03(1)Florida Statutes Tentative budget to be delivered to BOCC. On or before July 9, Tuesday Board of County Commissioners No Meeting Required Section 129.03(3)Florida Statutes National Association of Counties(Naco)Annual July 12-15, Friday-Monday Conference www.naco.org Special Meeting for discussion of Budget and Capital Improvement Plan. Announcement of Proposed Millage Rates and selection of dates,times and places for public hearings. Approval to advise the Property Appraiser of proposed millage rates. Sections 129.03(3)(a)and July 22, Monday Board of County Commissioners 10 A.M.Marathon 200.065(2)(b)Florida Statutes Last day to advise the Property Appraiser of the Proposed Millage Rates,current year rolled-back rate and the date,times and place of the Tentative Section 200.065(2)(b),Florida August 4, Sunday Office of Management and Budget Budget Hearing. Statutes Property Appraiser mails out the Notice of Proposed Property Taxes to each taxpayer listed on the Sections 200.065(2)(b)and 200.069 No later than August 24, Saturday Property Appraiser current year assessment roll.(TRIM Notices) Florida Statutes First Public Hearing Adoption of Tentative Budget and Millage Rate. Sections 129.03(3)(c),200.065(2c) September 5, Thursday Board of County Commissioners 5:05 P.M.Key Largo and 200.065(2)(e),Florida Statutes Special Budget Meeting. Not Required-Done as a public September 10, Tuesday Board of County Commissioners 5:05 P.M.Marathon service. Budget Ad to be published in newspaper forfinal Section 200.065(2)(d),Florida September 16, Monday Office of Management and Budget budget hearing. Statutes Final Public hearing Adoption of Final Budget and Millage Rate Sections 129.03(3)(c),200.065(2)(d) September 20, Friday Board of County Commissioners 5:05 P.M.Key West and 200.065(2)(e),Florida Statutes Notify the Sheriff,in writing,of the specific action taken on the proposed fiscal year 2019-2020 budget Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4),Florida Statutes Within 3 days of Final Hearing,the Resolution adopting final millage and budget to Property FL Administrative Code 12D- September 23, Monday Office of Management and Budget Appraiser,Tax Collector and the Dept.of Revenue 17.003(f) Within 30 days of adoption of final millage and budget,submit TRIM package(DR-487)to Dept.of Revenue. Certify final millages to Property Appraiser Section 129.03(3) Florida via DR-422 and DR-422DEBT(if any debt). Post Statutes FL Administrative Code October 20, Sunday Office of Management and Budget summary budget on website. 12D-17.003(h)