Fiscal Year 2020 MONROE COUNTY., FLORIDA SHERIFF
FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA SHERIFF
TABLE OF CONTENTS
REPORT OF INDEPENDENT AUDITOR ............................................................................................... 1-2
FINANCIAL STATEMENTS
Balance Sheet-Governmental Funds..............................................................................................................3
Statement of Revenues, Expenditures and Changes in Fund Balances -
GovernmentalFunds.....................................................................................................................................4
Statement of Fiduciary Assets and Liabilities-Agency Funds.........................................................................5
Notes to Financial Statements.................................................................................................................... 6-15
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual -General Fund..............................................................................................................16
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual—Major Special Revenue Funds............................................................................. 17-23
OTHER SUPPLEMENTARY INFORMATION
Combining Statement of General, Trauma Star and Radio
Communications Funds by Service Area....................................................................................................24
Non-Major Special Revenue Funds Description.............................................................................................25
Combining Balance Sheet— Non-Major Governmental Funds-
SpecialRevenue Funds ........................................................................................................................ 26-28
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Non-Major Governmental Funds—Special Revenue Funds................................................................. 29-31
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual—Non-Major Special Revenue Funds..................................................................... 32-37
AgencyFunds Description..............................................................................................................................38
Combining Statement of Changes in Fiduciary Assets and Liabilities-
AIIAgency Funds.........................................................................................................................................39
SUPPLEMENTARY REPORTS
Report of Independent Auditor on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards........................................................................................................... 40-41
Independent Auditor's Management Letter.............................................................................................. 42-43
Report of Independent Accountant on Compliance with Local
Government Investment Policies.................................................................................................................44
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Report of Independent Auditor
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended September 30,
2020, and the related notes to financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Sheriff as of
September 30, 2020, and the respective changes in financial position thereof for the year then ended, in
accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the state of Florida. In accordance with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport
to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2020, and the
changes in its financial position for the fiscal year then ended in accordance with accounting principles generally
accepted in the United States of America. Our opinion is not modified with respect to this matter
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Sheriffs basic financial statements. The other supplementary information, as listed in the table of
contents, is presented for purposes of additional analysis and is not a required part of the financial statements.
The other supplementary information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with accounting standards generally accepted in the
United States of America. In our opinion, the other supplementary information is fairly stated, in all material
respects, in relation to the financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated February 3, 2021 on
our consideration of the Sheriffs internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the effectiveness of the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the Sheriffs internal control over financial reporting and compliance.
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February 3, 2021
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MONROE COUNTY, FLORIDA SHERIFF
STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES
AGENCY FUNDS
SEPTEMBER 30, 2020
Civil Total
Process Bonds Inmate Agency
ASSETS
Cash and cash equivalents $ 3,385 $ 1,501,814 $ 42,124 $ 1,547,323
Due from others - - 4,327 4,327
Total assets $ 3,385 $ 1,501,814 $ 46,451 $ 1,551,650
LIABILITIES
Accounts payable $ - $ - $ 14,462 $ 14,462
Due to Board of County Commissioners 3,385 - - 3,385
Due to individuals - 1,501,814 31,989 1,533,803
Total liabilities $ 3,385 $ 1,501,814 $ 46,451 $ 1,551,650
The accompanying notes to the financial statements are an integral part of this statement. 5
FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 1—Summary of significant accounting policies
Reporting Entity - The Monroe County, Florida Sheriff (the "Sheriff') is a separately elected county official
established pursuant to the Constitution of the state of Florida. The Sheriffs financial statements do not purport
to reflect the financial position or the results of operations of Monroe County, Florida (the "County") taken as a
whole. The financial statements of the Sheriff have been prepared in accordance with accounting principles and
reporting guidelines established by the Governmental Accounting Standards Board ("GASB").
Entity status for financial reporting purposes is governed by Statement 14, as amended. Although the Sheriffs
Office is operationally autonomous from the County, it does not hold sufficient corporate powers of its own to be
considered a legally separate entity for financial reporting purposes. Therefore, under GASB guidelines, the
Sheriff is reported as a part of the primary government of Monroe County, Florida.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation - The Sheriffs financial
statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes and Chapter
10.550, Rules of the Auditor General (the "Rules"), which requires the Sheriff to only present fund financial
statements.
The General Fund and Special Revenue Funds are governmental funds that use the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences, and claims and judgments, are
recorded only when payment is due.
Description of Funds-The Sheriff reports the General Fund and Special Revenue Funds as governmental funds
and Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues and
expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds account for the
proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a
specific purpose. Agency Funds are used to account for assets held by the Sheriff as agent. Agency funds are
custodial in nature and do not involve measurement of results of operations.
The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma
Star, Radio Communications, High Intensity Drug Trafficking Area ("HIDTA") Grants, Grants, Shared Asset
Forfeiture, Federal Forfeiture, and E-911. The Trauma Star fund accounts for the revenues and expenditures
related to the function of air and ambulance transports. The Radio Communications fund accounts for the
revenues and expenditures related to radio communication functions county-wide to include the majority of
federal, state and local entities. The HIDTA Grants Fund accounts for the revenues and expenditures related to
the Office of National Drug Control Policy ("ONDCP") grants. The Grants Fund accounts for receipts and
disbursements related to other various local, state and federal grants. The Shared Asset Forfeiture Fund
accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board. The Federal Forfeiture Fund accounts
for revenues from the U.S. Departments of Justice and Treasury. Expenditures are made in accordance with the
guidelines issued by these agencies. The E-911 Fund accounts for fees levied on each telephone access line in
Monroe County for the enhancement of the 911 emergency telephone systems.
6
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 1—Summary of significant accounting policies (continued)
Transfers - The Sheriff transfers funds to administer certain Special Revenue Fund programs. In addition, the
extent to which General Fund, Trauma Star, Radio Communications and the State Forfeiture Fund revenues
exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.
Fund Balance Presentation - In accordance with GASB Statement 54, the fund balances of the governmental
funds are classified as restricted or committed. This classification includes amounts that can be spent only for
specific purposes because of constitutional provisions or enabling legislation or because of constraints that are
externally imposed by creditors, grantors, contributors or the laws or regulations of other governments.
Non-Spendable - Include amounts that cannot be sent because they are either not in spendable form, or for
legal or contractual reasons, must be kept intact. This classification includes inventory.
Unassigned-The residual classification of the General Fund. Other governmental funds might report a negative
balance in this classification, as the result of overspending for specific purposes for which amounts had been
restricted, committed, or assigned. Unassigned fund balance does not necessarily represent the amount of fund
balance that can be appropriated.
Budgetary Requirements - General fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared
on a basis consistent with accounting principles generally accepted in the United States of America.
Cash and Cash Equivalents and Investments- Highly liquid investments with maturities of 90 days or less when
purchased are considered cash equivalents. Included are investments in the State Board of Administration Local
Surplus Funds Investment Pool Trust Fund ("SBA"), which consists of the Florida PRIME investment pool, a
qualifying fund that operates essentially as a money market fund, and municipal bonds. Florida PRIME is stated
at amortized cost, which is substantially the same as fair value, and municipal bonds are stated at fair value
based on Level 2 of the fair value hierarchy, using quoted prices for similar assets in active markets or identical
or similar assets in inactive markets.
Receivables-All receivables are shown net of an allowance for uncollectibles. Historical collection experience is
used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed
uncollectible in the amount of$310,560 at September 30, 2020.
Capital Assets - Capital assets are recorded as expenditures in the General Fund or the Special Revenue
Funds at the time of purchase and are capitalized at historical cost in the government-wide financial statements
of the County. Gifts or contributions and seized property are recorded first in the Sheriffs financial statements as
well as in the government-wide financial statements at fair market value at the time received. In addition, the
Board of County Commissioners provides at no cost the office space and certain other expenditure items used
in the Sheriffs operations.
It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two
or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives:
Years
Buildings and infrastructure 10-50
Machinery and equipment 5-10
7
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 1—Summary of significant accounting policies (continued)
Compensated Absences - The Sheriff permits employees to accumulate earned but unused vacation and sick
pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial
resources to liquidate this obligation. The obligation is accrued in the government-wide financial statements of
the County.
Use of Estimates - The preparation of financial statements requires management to make use of estimates
that affect reported amounts. Actual results could differ from estimates.
Note 2—Deposits and investments
Cash, cash equivalents and investments at September 30, 2020 consist of the following:
Type Fair Value
Demand deposits $ 11,699,508
Municipal Bonds 4,893,153
Florida PRIME 167,335
$ 16,759,996
Deposits - Cash and cash equivalents include demand deposits insured by the Federal Deposit Insurance
Corporation (FDIC) or covered by the state of Florida collateral pool, a multiple financial institution pool with
the ability to assess its members for collateral shortfalls if a member institution fails. Cash equivalents also
include the investment in Florida PRIME.
Investments - Florida Statutes and the Sheriffs investment policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund
administered by the Florida State Board of Administration, money market funds, direct obligations of the U.S.
Treasury, federal agencies and instrumentalities, rated or unrated bonds, notes or instruments, securities of
or interests in any investment company or investment trust, commercial paper and Municipal Securities.
As of September 30, 2020, the Sheriff had $167,335 invested in the SBA and $4,893,153 in Municipal Bonds,
which was 30% of the Sheriffs total cash and cash equivalents and investments. Of the $167,335 invested in
the SBA, 100% is invested in Florida PRIME. The Municipal Bonds are rated by Standard and Poor's from
AA-through AAA and the ratings on the Municipal Bonds from Moody's are rated from AA1 through AA3.
Florida PRIME is rated by Standard and Poor's. The current rating is AAAm. The weighted average days to
maturity (WAM) of the Florida PRIME at September 30, 2020 is 48 days. Next interest rate reset days for
floating rate securities are used in the calculation of the WAM. The weighted average life (WAL) of Florida
Prime at September 30, 2020, is 63 days.
8
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 3—Interfund receivables and payables
Interfund receivables and payables at September 30, 2020 consist of the following:
Due From Due to
Other Funds Other Funds
General $ 237,558 $ 1,054,375
H I DTA 129,642 992,435
Grants 320,819 127,374
SAFF - 35
E-911 - 31,094
Other governmental 1,548,298 31,004
$ 2,236,317 $ 2,236,317
Note 4—Capital assets
A summary of changes in the Sheriffs capital assets, presented in the government-wide financial statements of
the County, is as follows:
Balance Balance
10/01/2019 Additions Deductions 09/30/2020
Capital assets not depreciated:
Construction in progress $ 27,250 $ 115,535 $ - $ 142,785
Total capital assets not depreciated $ 27,250 $ 115,535 $ - $ 142,785
Capital assets depreciated:
Buildings and improvements $ 4,870,286 $ 2,049,561 $ 3,676,327 $ 3,243,520
Equipment 56,201,259 3,275,362 7,558,379 51,918,242
Total capital assets depreciated $ 61,071,545 $ 5,324,923 $ 11,234,706 $ 55,161,762
Accumulated depreciation $ 32,987,897 $ 3,189,958 $ 3,151,494 $ 33,026,361
9
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 5—Long-term debt
The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is
not legally required to and does not accumulate expendable available financial resources to liquidate this
obligation. The obligation for compensated absences is accrued in the government-wide financial statements of
the County. A summary of activity for the Sheriffs compensated absences obligation is as follows:
Absences
Long-term debt, beginning of year $ 7,999,878
Additions 4,302,191
Reductions (3,447,676)
Long-term debt, end of year $ 8,854,393
Note 6—Fund balances
In the governmental fund financial statements, fund balance is composed of two classifications designed to
disclose the hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classify fund balances as follows:
Restricted Fund Balance - This classification includes revenue sources that are restricted to specific purposes
externally imposed by creditors or imposed by law.
Grants Fund is restricted for Federal Emergency Management Agency funding which has been
expended but not yet received which has specific eligibility requirements.
Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for
law enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and
physical health of minors and adults, and cultural, artistic, educational, recreational and sports programs
for Monroe County youth.
E-911 Fund is restricted based upon the E-911 costs allowable by State Statute [F.S. 365].
Commissary Fund is restricted for Inmate and Farm as outlined by State Statute [F.S. 951.23(9)].
Inter-Agency Communications Fund is restricted by State Statute [318.21(9)].
Committed Fund Balance - Portion of fund balance that can only be used for specific purpose imposed by the
Sheriff(highest level of decision-making authority). Any changes or removal of specific purposes requires action
by the Sheriff.
Contract Administrative Fund is committed for the administration of contracts between the Sheriff and
third parties.
10
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 7—Retirement plans
Plan Description - The Sheriff's employees participate in the Florida Retirement System (FRS). As provided by
Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined benefit
plans administered by the Florida Department of Management Services, Division of Retirement, including the
FRS Pension Plan ("Pension Plan") and the Retiree Health Insurance Subsidy ("HIS Plan"). Under Section
121.4501, Florida Statutes, the FRS also provides a defined contribution plan ("Investment Plan") alternative to
the FRS Pension Plan, which is administered by the State Board of Administration.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the state of Florida. The FRS provides retirement and disability
benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are
established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to
the law can be made only by an act of the Florida Legislature.
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a
retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five
highest years of salary for each year of credited service. Vested members with less than 30 years of service
may retire before age 62 and receive reduced retirement benefits. Senior Management Service class members
who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age
are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation
based on the five highest years of salary for each year of credited service. Elected Officers' class members who
retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are
entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based
on the five highest years of salary for each year of credited service. Special Risk Administrative Support class
members who retire at or after age 62 with at least six years of credited service or 30 years of service
regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average
compensation based on the five highest years of salary for each year of credited service. Special Risk class
members (sworn law enforcement officers, firefighters, and correctional officers) who retire at or after age 55
with six years of credited service, or with 25 years of service regardless of age are entitled to a retirement
benefit payable monthly for life equal to 3% of their final average compensation based on the five highest years
of salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal
year 2011 affecting members enrolled on or after July 1, 2011 by extending the vesting requirement for Regular,
Senior Management Service, Elected Officers' and Special Risk Administrative Support class members to eight
years of credited service and increasing normal retirement to age 65 with at least eight years of credited service
or 33 years of service regardless of age. The vesting requirement for Special Risk class members was extended
to eight years of credited service and increasing normal retirement to age 60 with at least eight years of credited
service or 30 years of service regardless of age or age 57 with 30 years of combined Special Risk Class service
and military service. Also, the final average compensation of these members will be based on the eight highest
years of salary. A post-employment health insurance subsidy is also provided to eligible retired members
through the FRS in accordance with Florida Statutes.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of$5 for each year of creditable service, with
a minimum payment of$30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of
gross compensation for all active FRS members.
11
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 7—Retirement plans (continued)
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program ("DROP"). This
program allows eligible members to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by
DROP participants.
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self-direction in an investment product with a
third party administrator selected by the State Board of Administration. Employer and employee contributions,
including amounts contributed to individual member's accounts, are defined by law, but the ultimate benefit
depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for
the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is
funded with the same employer and employee contribution rates that are based on salary and membership
class (Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed
to individual member accounts, and the individual members allocate contributions and account balances among
various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance
Program, are funded through an employer contribution of 0.04% of payroll and by forfeited benefits of plan
members.
The Monroe County Sheriffs Office recognizes pension expenditures in an amount equal to amounts paid to the
Pension Plan, the defined contribution plan and the HIS Plan, amounting to $5,632,402, $1,200,838 and
$629,859,respectively, for the fiscal year ended September 30, 2020.The Monroe County Sheriffs Office
payments for the Pension Plan and the HIS Plan after June 30, 2020, the measurement date used to determine
the net pension liability associated with the Pension Plan and HIS Plan, amounted to $1,487,461 and $149,370,
respectively. The Sheriff is not legally required to and does not accumulate expendable available resources to
liquidate the retirement obligation related to its employees. Accordingly, the net pension liability and associated
deferred outflows and deferred inflows are presented on the government-wide financial statements of the
County, following requirements of GASB Statement 68, Accounting and Financial Reporting for Pensions — an
amendment of GASB Statement 27, and GASB Statement 71, Pension Transition for Contributions Made
Subsequent to the Measurement Date—an amendment of GASB Statement 68.
Funding Policy-All enrolled members of the FRS other than DROP participants are required to contribute 3% of
their salary to the FRS. In addition to member contributions, governmental employers are required to make
contributions to the FRS based on state-wide contribution rates. The employer contribution rates by job class for
the periods from October 1, 2019 through June 30, 2020 and July 1, 2020 through September 30, 2020,
respectively, were as follows: regular members 8.47% and 10%, special risk—25.48% and 24.45%, special risk
administrative support — 38.59% and 35.84%, senior management — 25.41% and 27.29% and, county elected
officers — 48.82% and 49.18%. During the fiscal year ended September 30, 2020, the Monroe County Sheriffs
Office contributed to the plan an amount equal to 22.44%of covered payroll.
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
State of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee,
Florida 32315-9000, or from the website www.dms.myflorida.com/workforce—operations/retirement/publications.
12
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 7—Retirement plans (continued)
Monroe County Sheriff's office offers 457 Deferred Compensation Programs to all employees of the agency.
Employees may participate in the plan through payroll deductions and the plan is funded by Mass Mutual
Financial Group and AIG Valic group variable annuity contract. Contributions are invested at the employee's
direction through the options available under the program. Employees are fully vested at time of enrollment.
The Monroe County Sheriffs Office has no liability beyond the payment of bi-weekly payroll contributions.
Monroe County Sheriffs office also offers a profit-sharing pension plan known as the 401(a) Discretionary
Contribution Pension Plan. Only full-time employees of the Sheriffs office classified as Telecommunications
Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension
program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those classes
of employees are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
The plan allows the agency contribute ongoing non-elective contributions to each eligible employee's account.
The routine amount contributed to each employees account is the variance between FRS's special risk
retirement rate and the rate given to the FRS class-group that the Dispatcher's fall into.
The Sheriff contributed $12,197 for the year ended September 30, 2020 and there were no employee
contributions.
Note 8—Other post-employment benefits (OPEB) Plan
In addition to the retirement plan benefits described in Note 7, the Sheriff offers to its employees a single-
employer defined benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires
the County to provide retirees and their eligible dependents with the option to participate in the OPEB Plan if the
County provides health insurance to its active employees and their eligible dependents. The OPEB Plan
provides medical coverage, prescription drug benefits, and life insurance to both active and eligible retired
employees. The OPEB Plan does not issue a publicly available financial report. No assets are accumulated in a
trust that meets the criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for Post-
employment Benefit Plans Other Than Pensions.
The Board may amend the OPEB Plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. On at least an annual basis, in an open session, and prior to the annual
enrollment process, the Board approves the rates for the coming calendar year for the retiree and County
contributions.
Eligibility for post-employment participation in the OPEB Plan is limited to full-time employees of the County, and
the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on
or after October 1, 2001 may continue to participate in the OPEB Plan by paying the monthly premium
established annually by the Board. An employee who retires as an active participant in the plan, was hired prior
to October 1, 2001, has at least ten years of full-time service with the County, and meets the retirement criteria
of the FRS but is not eligible for Medicare, may maintain group health insurance benefits with Monroe County
following retirement, provided the retiring employee contributes the amounts shown in the table below.
13
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 8—Other post-employment benefits (OPEB) Plan (continued)
Contribution as Percentage of Annual Actuarial Rate
Plan Years of Service with Monroe Count
Year 25+ 20-24 10-19'
2020 HISM 20% 34%
2021 HIS 22% 42%
2022 HIS 25% 50%
2023 HIS 25% 50%
2024 HIS 25% 50%
HIS is the State of Florida's Health Insurance Subsidy plan that assists
retirees in paying the cost of health insurance as explained in Note 5.
Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and
years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the
rule of 70 is met. At that time, the retiree's cost of participation will be based on the preceding table. Surviving
spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those
classes are met.
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten
years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for
Medicare at the time of retirement or becomes eligible for Medicare following retirement, may maintain group
health insurance benefits with Monroe County following retirement, provided the retiring employee contributes
the Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250
per month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health
plan and receive a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine the County's accrued net OPEB liability.
The Sheriff has no responsibility to the OPEB Plan other than to make the periodic payments determined by the
Board, which are presented as expenditures when made and amounted to $1,394,172 for the year ended
September 30, 2020. Further information about the OPEB Plan is available in the County's CAFR which is
published on the Clerk's website at www.clerk-of-the-court.com.
Note 9—Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage
provided by the Board for Workers' Compensation, Group Insurance, and Risk Management Internal Service
Funds. Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular
employees. Workers' Compensation claims in excess of the self-insured coverage are covered by an excess
insurance policy. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a
$200,000 self-insured retention, and building property damage is covered for the actual value of the building
with a deductible of$50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes
payments to the Workers' Compensation, Group Insurance and Risk Management Funds based on estimates of
the amounts needed to pay prior and current year claims.
14
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2020
Note 10—Litigation
From time to time, the Sheriff is a party to various lawsuits and claims, which it vigorously defends. Such
matters arise out of the normal course of its operation, some of which are covered by insurance policies or by
the Sheriffs participation in the Florida Sheriffs Self-Insurance Fund. While the results of litigation cannot be
predicted with certainty, management believes the final outcome of such litigation will not have a material
adverse effect on the Sheriffs financial position.
Note 11—Lease commitments
Operating leases - The Sheriff leases office space, equipment and vehicles under operating lease agreements.
These lease agreements include options to extend the leases for additional terms as well as cancellation
provisions. Total lease payments made during the fiscal year ended September 30, 2020 were $5,802,589.
The following is a schedule by years of minimum future rentals under operating leases as of September 30, 2020:
Years Ending
September 30,
2020
2021 $ 5,507,442
2022 4,544,508
2023 4,151,463
2024 3,423,376
2025 2,015,118
Thereafter 2,725,545
$22,367,452
For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does
not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is
used for the remainder of the lease term in the future rental schedule above.
Note 12—Contingencies
The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the
grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability
of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.
During 2020, an outbreak of a novel strain of coronavirus ("COVID-19") emerged globally. As a result of the
spread of COVID-19, economic uncertainties have arisen that could negatively impact the revenue and
operations for an indeterminable period of time. Other financial impacts could occur that are unknown at this
time.
15
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental- BOCC $ 51,714,668 $ 52,592,711 $ 52,622,140 $ 29,429
Investment income - - 92,901 92,901
Miscellaneous income - 107,000 452,672 345,672
Total revenues 51,714,668 52,699,711 53,167,713 468,002
Expenditures:
Current:
Personnel services 40,693,396 40,598,961 39,387,414 1,211,547
Operating expenses 10,001,901 10,382,879 10,209,337 173,542
Capital outlay 919,371 1,577,021 1,429,969 147,052
Total expenditures 51,614,668 52,558,861 51,026,720 1,532,141
Excess of revenues over(under)
expenditures 100,000 140,850 2,140,993 2,000,143
Other financing sources(uses):
Insurance proceeds - 34,150 40,716 6,566
Transfer(to)/from Board of County Commissioners - - (1,343,196) (1,343,196)
Transfer(to)/from other governments - - (678,754) (678,754)
Transfer(to)/from others - - (1,500) (1,500)
Transfers(to)/from other funds (100,000) (175,000) (158,259) 16,741
Total other financing sources(uses) (100,000) (140,850) (2,140,993) (2,000,143)
Excess of revenues over expenditures
and other financing sources(uses) - - - -
Fund balances, beginning of year - - - -
Fund balances,end of year $
16
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-TRAUMA STAR
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 4,780,397 $ 4,780,397 $ 4,780,397 $ -
Total revenues 4,780,397 4,780,397 4,780,397 -
Expenditures:
Current:
Personnel services 1,767,323 1,737,323 1,429,652 307,671
Operating expense 2,998,074 2,998,074 2,866,653 131,421
Capital outlay 15,000 45,000 32,550 12,450
Total expenditures 4,780,397 4,780,397 4,328,855 451,542
Excess of revenues over(under)
expenditures - - 451,542 451,542
Other financing sources(uses):
Transfer(to)/from Board of County Commissioners - - (451,542) (451,542)
Total other financing sources(uses) - - (451,542) (451,542)
Excess of revenues over expenditures and other
financing sources(uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $
17
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- RADIO COMMUNICATIONS
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental- BOCC $ 643,086 $ 863,086 $ 792,449 $ (70,637)
Charges for services - - 70,637 70,637
Total revenues 643,086 863,086 863,086 -
Expenditures:
Current:
Personnel services 182,058 232,058 204,858 27,200
Operating expense 453,028 603,028 581,054 21,974
Capital outlay 8,000 28,000 19,747 8,253
Total expenditures 643,086 863,086 805,659 57,427
Excess of revenues over(under)
expenditures - - 57,427 57,427
Other financing sources(uses):
Transfer(to)/from Board of County Commissioners - - (57,427) (57,427)
Total other financing sources(uses) - - (57,427) (57,427)
Excess of revenues over expenditures and other
financing sources(uses) - - - -
Fund balances, beginning of year - - - -
Fund balances,end of year $
18
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- HIDTA GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 20,975,000 $ 20,675,000 $ 20,605,577 $ (69,423)
Total revenues 20,975,000 20,675,000 20,605,577 (69,423)
Expenditures:
Current:
Personnel services 4,100,000 3,875,000 3,850,993 24,007
Operating expenses 15,525,000 15,300,000 15,274,163 25,837
Capital outlay 1,350,000 1,500,000 1,480,421 19,579
Total expenditures 20,975,000 20,675,000 20,605,577 69,423
Excess of revenues over(under)expenditures - - - -
Other financing sources:
Transfers(to)/from other funds - - - -
Transfer(to)/from other governments - - - -
Total other financing sources - - - -
Excess of revenues and other
financing sources over expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $ - $
19
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental- BOCC $ - $ - $ 72,786 $ 72,786
Intergovernmental-other government units 2,800,000 3,415,000 3,163,309 (251,691)
Total revenues 2,800,000 3,415,000 3,236,095 (178,905)
Expenditures:
Current:
Personnel services 475,000 475,000 460,651 14,349
Operating expenses 225,000 150,000 137,838 12,162
Capital outlay 45,000 47,000 42,942 4,058
Total expenditures 745,000 672,000 641,431 30,569
Excess of revenues over(under)expenditures 2,055,000 2,743,000 2,594,664 (148,336)
Other financing sources:
Transfers(to)/from other funds - - 146,670 146,670
Total other financing sources - - 146,670 146,670
Excess of revenues over expenditures and other
financing sources(uses) - - 2,741,334 2,741,334
Fund balances, beginning of year - - (2,486,179) (2,486,179)
Fund balances, end of year $ - $ - $ 255,155 $ 255,155
20
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- SHARED ASSET FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ 450,000 $ 340,000 $ 336,161 $ 3,839
Total revenues 450,000 340,000 336,161 3,839
Expenditures:
Current:
Operating expenses 200 100 35 65
Aid to other governments/non-profits 151,000 113,000 112,308 692
Total expenditures 151,200 113,100 112,343 757
Excess of revenues over(under)expenditures 298,800 226,900 223,818 3,082
Fund balances, beginning of year 4,935,472 4,935,472 4,935,472 -
Fund balances, end of year $ 5,234,272 $ 5,162,372 $ 5,159,290 $ 3,082
21
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- FEDERAL FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental -other government units $ - $ - $ 428,618 $ 428,618
Investment income - - 41,402 41,402
Total revenues - - 470,020 470,020
Expenditures:
Current:
Personnel services 55,000 57,000 54,660 2,340
Operating expenses 135,000 35,000 24,406 10,594
Capital expenses 400,000 350,000 328,889 21,111
Total expenditures 597,000 442,000 407,955 34,045
Excess of revenues over(under)
expenditures (597,000) (442,000) 62,065 504,065
Other financing sources(uses)
Transfers(to)/from Board of County Commissioners - (3,750,000) (3,749,841) 159
Transfer(to)/from other governments - - - -
Total other financing sources(uses) - (3,750,000) (3,749,841) 159
Excess of revenues over(under)expenditures (597,000) (4,192,000) (3,687,776) 504,224
Fund balances, beginning of year 3,687,776 3,687,776 3,687,776 -
Fund balances,end of year $ 3,090,776 $ (504,224) $ - $ 504,224
22
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- E-911
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 485,000 $ 575,000 $ 573,535 $ (1,465)
Investment income 20,000 20,000 14,621 (5,379)
Total revenues 505,000 595,000 588,156 (6,844)
Expenditures:
Current:
Personnel services 510,000 490,000 484,674 5,326
Operating expense 225,000 200,000 195,909 4,091
Capital outlay 58,000 5,000 - 5,000
Total expenditures 793,000 695,000 680,583 14,417
Excess of revenues over(under)
expenditures (288,000) (100,000) (92,427) 7,573
Fund balances, beginning of year 1,383,107 1,383,107 1,383,107 -
Fund balances, end of year $ 1,095,107 $ 1,283,107 $ 1,290,680 $ 7,573
23
OTHER SUPPLEMENTARY INFORMATION
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MONROE COUNTY, FLORIDA SHERIFF
NON-MAJOR SPECIAL REVENUE FUNDS DESCRIPTION
The purpose of each non-major special revenue fund in the combining balance sheet and combining statement
of revenues, expenditures, and changes in fund balances is described below.
Teen Court Fund-This fund accounts for receipts and disbursements pertaining to a program designed to deter
juveniles who are becoming involved in crime.
Law Enforcement Trust Fund-This fund accounts for expenditures to non-profit organizations to help deter drug
use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds received primarily from
seizures and forfeitures.
Contract Administrative Fund - This fund accounts for the administration of contracts between the Sheriff and
third parties.
Commissary Fund - This fund accounts for receipts and disbursements of inmate telephone commissions,
canteen revenues and other inmate programs.
Inter-Agency Communications Fund - This fund accounts for revenues and expenditures allocated for radio
communications.
25
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30,2020
Law
Enforcement
Teen Court Trust Fund
ASSETS
Cash and cash equivalents $ - $ 23
Due from Board of County Commissioners - -
Due from other funds - -
Due from governmental units 4,099 -
Due from others - -
Total assets $ 4,099 $ 23
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ - $ -
Accrued wages and benefits payable - -
Due to Board of County Commissioners - -
Due to other governmental units - -
Due to other funds 4,099 23
Unearned revenues - -
Total liabilities 4,099 23
Fund balances, restricted:
Inter-agency communication program - -
Inmate welfare program - -
Farm program - -
Fund balances,committed:
Contract administration - -
Total fund balances - -
Total liabilities,deferred inflows of resources and fund balances $ 4,099 $ 23
26
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30,2020
State Contract
Forfeiture Administrative Commissary
ASSETS
Cash and cash equivalents $ 14,267 $ - $ 1,076,046
Due from Board of County Commissioners - - -
Due from other funds 23 1,543,706 4,569
Due from governmental units - 148,278 -
Due from others - - 19,617
Total assets $ 14,290 $ 1,691,984 $ 1,100,232
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ - $ - $ 6,660
Accrued wages and benefits payable - - 10,284
Due to Board of County Commissioners 14,290 284,494 -
Due to other governmental units - - 15,959
Due to other funds - 16,722 10,160
Unearned revenues - 99,409 -
Totalliabilities 14,290 400,625 43,063
Fund balances, restricted:
Inter-agency communication program - - -
Inmate welfare program - - 972,757
Farm program - - 84,412
Fund balances,committed:
Contract administration - 1,291,359 -
Total fund balances - 1,291,359 1,057,169
Total liabilities,deferred inflows of resources and fund balances $ 14,290 $ 1,691,984 $ 1,100,232
27
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET- NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30,2020
Total
Nonmajor
Inter-Agency Special Revenue
Communications Funds
ASSETS
Cash and cash equivalents $ 148,419 $ 1,238,755
Due from Board of County Commissioners 16,132 16,132
Due from other funds - 1,548,298
Due from governmental units - 152,377
Due from others 7,163 26,780
Total assets $ 171,714 $ 2,982,342
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable $ 12,244 $ 18,904
Accrued wages and benefits payable - 10,284
Due to Board of County Commissioners - 298,784
Due to other governmental units - 15,959
Due to other funds - 31,004
Unearned revenues - 99,409
Total liabilities 12,244 474,344
Fund balances, restricted:
Inter-agency communication program 159,470 159,470
Inmate welfare program - 972,757
Farm program - 84,412
Fund balances,committed:
Contract administration - 1,291,359
Total fund balances 159,470 2,507,998
Total liabilities,deferred inflows of resources and fund balances $ 171,714 $ 2,982,342
28
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2020
Law
Enforcement
Teen Court Trust Fund
Revenues:
Intergovernmental-BOCC $ - $ 14,500
Intergovernmental-other government units - -
Charges for services 44,643 -
Fines and forfeitures - -
Investment income - -
Miscellaneous - -
Total revenues 44,643 14,500
Expenditures:
Current:
Personnel services 65,043 -
Operating expenses 2,180 5,500
Capital outlay - 8,000
Aid to other govern men ts/n on-profits - 1,000
Total expenditures 67,223 14,500
Excess of revenues over
(under)expenditures (22,580) -
Other financing sources(uses):
Insurance proceeds - -
Transfers(to)/from other funds 3,894 -
Transfer(to)/from Board of County Commissioners - -
Total other financing sources(uses) 3,894 -
Excess of revenues over expenditures and other
financing sources(uses) (18,686) -
Fund balances, beginning of year 18,686 -
Fund balances,end of year $ - $ -
29
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2020
State Contract
Forfeiture Administrative Commissary
Revenues:
Intergovernmental-BOCC $ - $ - $ -
Intergovernmental-other government units - 939,461 -
Charges for services - 3,706,834 428,524
Fines and forfeitures 15,811 - -
Investment income 115 9,285 11,600
Miscellaneous income - - 27,771
Total revenues 15,926 4,655,580 467,895
Expenditures:
Current:
Personnel services - 4,130,841 190,624
Operating expenses 1,635 332,750 219,622
Capital outlay - 48,223 6,063
Aid to other governments/non-profits - 100,000 -
Total expenditures 1,635 4,611,814 416,309
Excess of revenues over(under)
expenditures 14,291 43,766 51,586
Other financing sources(uses):
Insurance proceeds - - -
Transfers(to)/from other funds - 7,695 -
Transfer(to)/from Board of County Commissioners (14,291) - -
Total other financing sources(uses) (14,291) 7,695 -
Excess of revenues over expenditures and other
financing sources(uses) - 51,461 51,586
Fund balances, beginning of year - 1,239,898 1,005,583
Fund balances,end of year $ - $ 1,291,359 $ 1,057,169
30
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2020
Total Nonmajor
Inter-Agency Special Revenue
Communications Funds
Revenues:
Intergovernmental-BOCC $ 139,448 $ 153,948
Intergovernmental-other government units - 939,461
Charges for services 21,099 4,201,100
Fines and forfeitures - 15,811
Investment income 3,115 24,115
Miscellaneous income - 27,771
Total revenues 163,662 5,362,206
Expenditures:
Current:
Personnel services - 4,386,508
Operating expenses 222,008 783,695
Capital outlay 190,030 252,316
Aid to other governments/non-profits - 101,000
Total expenditures 412,038 5,523,519
Excess of revenues over(under)
expenditures (248,376) (161,313)
Other financing sources(uses):
Insurance proceeds 9,475 9,475
Transfers(to)/from other funds - 11,589
Transfer(to)/from Board of County Commissioners - (14,291)
Total other financing sources(uses) 9,475 6,773
Excess of revenues over expenditures and other
financing sources(uses) (238,901) (154,540)
Fund balances, beginning of year 398,371 2,662,538
Fund balances,end of year $ 159,470 $ 2,507,998
31
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL-TEEN COURT FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 55,000 $ 50,000 $ 44,643 $ (5,357)
Total revenues 55,000 50,000 44,643 (5,357)
Expenditures:
Current:
Personnel services 70,000 68,000 65,043 2,957
Operating expense 3,000 2,500 2,180 320
Total expenditures 73,000 70,500 67,223 3,277
Excess of revenues over(under)expenditures (18,000) (20,500) (22,580) (2,080)
Other financing sources:
Transfers(to)/from Board of County Commissioners - - - -
Transfers(to)/from other funds - - 3,894 3,894
Total other financing sources - - 3,894 3,894
Excess of revenues over expenditures and other
financing sources(uses) (18,000) (20,500) (18,686) 1,814
Fund balances, beginning of year 18,686 18,686 18,686 -
Fund balances, end of year $ 686 $ (1,814) $ - $ 1,814
32
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- LAW ENFORCEMENT TRUST FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 28,500 $ 15,000 $ 14,500 $ (500)
Total revenues 28,500 15,000 14,500 (500)
Expenditures:
Current:
Operating expenses 5,500 5,500 5,500 -
Capital expenses - 8,500 8,000 500
Aid to other governments/non-profits 23,000 1,000 1,000 -
Total expenditures 28,500 15,000 14,500 500
Excess of revenues over(under)expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $ - $ - $ - $ -
33
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- STATE FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Fines and forfeitures $ 14,000 $ 16,500 $ 15,811 $ (689)
Investment income 500 500 115 (385)
Total revenues 14,500 17,000 15,926 (1,074)
Expenditures:
Current:
Operating expenses 12,000 2,000 1,635 365
Total expenditures 12,000 2,000 1,635 365
Excess of revenues over(under)
expenditures 2,500 15,000 14,291 (709)
Other financing uses:
Transfer(to)/from Board of County Commissioners (2,500) (15,000) (14,291) 709
Total other financing uses (2,500) (15,000) (14,291) 709
Excess of revenues over expenditures and other
financing sources(uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $
34
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- CONTRACT ADMINISTRATIVE FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other governmental units $ 890,000 $ 890,000 $ 939,461 $ 49,461
Charges for services 3,600,000 3,780,000 3,706,834 (73,166)
Interest income 10,000 10,000 9,285 (715)
Total revenues 4,500,000 4,680,000 4,655,580 (24,420)
Expenditures:
Current:
Personnel 4,120,000 4,145,000 4,130,841 14,159
Operating expenses 400,000 352,000 332,750 19,250
Capital expenses 10,000 50,000 48,223 1,777
Aid to other governments/non-profits - 100,000 100,000 -
Total expenditures 4,530,000 4,647,000 4,611,814 35,186
Excess of revenues over(under)
expenditures (30,000) 33,000 43,766 10,766
Other financing sources(uses)
Transfers(to)/from other funds - - 7,695 7,695
Transfers(to)/from other governments (34,000) - - -
Total other financing sources(uses) (34,000) - 7,695 7,695
Excess of revenues over expenditures and other
financing sources(uses) (64,000) 33,000 51,461 18,461
Fund balances, beginning of year 1,239,898 1,239,898 1,239,898 -
Fund balances, end of year $ 1,175,898 $ 1,272,898 $ 1,291,359 $ 18,461
35
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- COMMISSARY FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 600,000 $ 445,000 $ 428,524 $ (16,476)
Investment income 6,000 6,000 11,600 5,600
Miscellaneous income 24,000 24,000 27,771 3,771
Total revenues 630,000 475,000 467,895 (7,105)
Expenditures:
Current:
Personnel expenses 180,000 200,000 190,624 9,376
Operating expenses 250,000 230,000 219,622 10,378
Capital outlay 2,500 8,500 6,063 2,437
Total expenditures 432,500 438,500 416,309 22,191
Excess of revenues over(under)
expenditures 197,500 36,500 51,586 15,086
Fund balances, beginning of year 1,005,583 1,005,583 1,005,583 -
Fund balances, end of year $ 1,203,083 $ 1,042,083 $ 1,057,169 $ 15,086
36
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL- INTER-AGENCY COMMUNICATIONS FUND
YEAR ENDED SEPTEMBER 30, 2020
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-BOCC $ 140,000 $ 145,000 $ 139,448 $ (5,552)
Charges for services 35,000 35,000 21,099 (13,901)
Investment income 5,000 5,000 3,115 (1,885)
Total revenues 180,000 185,000 163,662 (21,338)
Expenditures:
Current:
Operating expense 175,000 245,000 222,008 22,992
Capital outlay - 195,000 190,030 4,970
Total expenditures 175,000 440,000 412,038 27,962
Excess of revenues over(under)
expenditures 5,000 (255,000) (248,376) 6,624
Other financing sources:
Insurance proceeds - - 9,475 9,475
Total other financing sources - - 9,475 9,475
Excess of revenues and other financing sources
(uses)over(under)expenditures 5,000 (255,000) (238,901) 16,099
Fund balances, beginning of year 398,371 398,371 398,371 -
Fund balances, end of year $ 403,371 $ 143,371 $ 159,470 $ 16,099
37
MONROE COUNTY, FLORIDA SHERIFF
AGENCY FUNDS DESCRIPTION
The purpose of each agency fund in the combining financial statement on the following page is described below.
Civil Process Fund-This fund accounts for receipt and disbursement of funds received for the service of papers
by the Sheriff.
Bonds Fund-This fund accounts for receipts and disbursements of the Bonds Fund.
Inmate Fund- This fund accounts for receipts and disbursements of the monies held by the Sheriff on behalf of
incarcerated inmates.
38
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF CHANGES IN FIDUCIARY ASSETS AND LIABILITIES
ALL AGENCY FUNDS
SEPTEMBER 30, 2020
October 1, September 30,
2019 Additions Deductions 2020
Civil Process
Assets
Cash and cash equivalents $ 5,305 $ 31,623 $ 33,543 $ 3,385
Total assets $ 5,305 $ 31,623 $ 33,543 $ 3,385
Liabilities
Due to Board of County Commissioners $ 5,305 $ 29,020 $ 30,940 $ 3,385
Total liabilities $ 5,305 $ 29,020 $ 30,940 $ 3,385
Bonds
Assets
Cash and cash equivalents $ 709,062 $ 1,251,894 $ 459,142 $ 1,501,814
Total assets $ 709,062 $ 1,251,894 $ 459,142 $ 1,501,814
Liabilities
Due to individuals $ 709,062 $ 1,251,894 $ 459,142 $ 1,501,814
Total liabilities $ 709,062 $ 1,251,894 $ 459,142 $ 1,501,814
Inmate
Assets
Cash and cash equivalents $ 41,632 $ 818,453 $ 817,961 $ 42,124
Due from others(TouchPay) 5,639 1,040,651 1,041,963 4,327
Total assets $ 47,271 $ 1,859,104 $ 1,859,924 $ 46,451
Liabilities
Accounts payable $ 22,827 $ 829,595 $ 837,960 $ 14,462
Due to individuals 24,444 922,232 914,687 31,989
Total liabilities $ 47,271 $ 1,751,827 $ 1,752,647 $ 46,451
Total All Aciency Funds
Assets
Cash and cash equivalents $ 755,999 $ 2,101,970 $ 1,310,646 $ 1,547,323
Due from others 5,639 1,040,651 1,041,963 4,327
Total assets $ 761,638 $ 3,142,621 $ 2,352,609 $ 1,551,650
Liabilities
Accounts payable $ 22,827 $ 829,595 $ 837,960 $ 14,462
Due to Board of County Commissioners 5,305 29,020 30,940 3,385
Due to individuals 733,506 2,174,126 1,373,829 1,533,803
Total liabilities $ 761,638 $ 3,032,741 $ 2,242,729 $ 1,551,650
39
SUPPLEMENTARY REPORTS
Cherry rl"'
Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended
September 30, 2020, and the related notes to the financial statements, and we have issued our report thereon
dated February 3, 2021 for the purpose of compliance with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Sheriffs internal control over
financial reporting ("internal control") as a basis for designing audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the Sheriffs internal control. Accordingly, we do not express an
opinion on the effectiveness of the Sheriffs internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement will not be prevented, or
detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit
attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Sheriffs financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the financial statements.
However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the entity's internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Chmi 5acLc� t-z--P
Tampa, Florida
February 3, 2021
41
Cherry rl-
Independent Auditor's Management Letter
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Sheriff(the "Sheriff'), as of and for the
year ended September 30, 2020, and we have issued our report thereon dated February 3, 2021.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
Other Reporting Requirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and Report of Independent Accountant on Compliance with Local Government
Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor
General. Disclosures in those reports, which are dated February 3, 2021, should be considered in conjunction
with this management letter.
Prior Audit Findings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding annual financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official
established pursuant to the Constitution of the state of Florida. There are no component units related to the
Sheriff.
Financial Management
Section 10.443(1)(1)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Additional Matters
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
Purpose of this Letter
The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Chmi 5acLc� t-z--P
Tampa, Florida
February 3, 2021
43
Cherry rl-
Report of Independent Accountant on Compliance
with Local Government Investment Policies
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have examined the Monroe County, Florida Sheriff's (the "Sheriff's"), compliance with local government
investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30,
2020. Management of the Sheriff is responsible for the Sheriffs compliance with the specified requirements. Our
responsibility is to express an opinion on the Sheriffs compliance with the specified requirements based on our
examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Sheriff complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Sheriff complied with the specified requirements. The nature, timing, and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe that the evidence obtained is sufficient and appropriate to provide a reasonable
basis for our opinion.
Our examination does not provide a legal determination on the Sheriffs compliance with the specified
requirements.
In our opinion, the Sheriff complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, during the year ended September 30, 2020.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and
Rules of the Auditor General.
Cher 5acLc� t-z--P
Tampa, Florida
February 3, 2021