Fiscal Year 2004 MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
SEPTEMBER 30, 2004
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
PREPARED BY:
CLERK OF THE CIRCUIT COURT FINANCE DEPARTMENT
SANDRA CARLILE
FINANCE DIRECTOR
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
DIXIE SPEHAR, MAYOR
DISTRICT 1
CHARLES "SONNY" MCCOY DAVID P. RICE
DISTRICT 3 DISTRICT 4
GEORGE NEUGENT MURRAY NELSON
DISTRICT 2 DISTRICT 5
COUNTY ADMINISTRATOR
THOMAS J. WILLI
CLERK OF THE CIRCUIT COURT AND
CHIEF FINANCIAL OFFICER
DANNY L. KOLHAGE
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
INTRODUCTORY SECTION
PAGE
Transmittal Letter of the Clerk of the Circuit Court Al —A5
Certificate of Achievement for Excellence in Financial Reporting A6
Organizational Chart A7
FINANCIAL SECTION
Independent Auditors' Report B1 — B2
Management's Discussion and Analysis C1 — C12
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Assets D1 —D2
Statement of Activities D3—D4
Fund Financial Statements:
Balance Sheet-Governmental Funds El —E2
Reconciliation of the Balance Sheet of Governmental Funds to the
Statement of Net Assets E3
Statement of Revenues, Expenditures and Changes in Fund Balances—
Governmental Funds E4— E5
Reconciliation of the Statement of Revenues, Expenditures and Changes in
Fund Balances of Governmental Funds to the Statement of Activities E6
Statement of Revenues, Expenditures and Changes in Fund Balances— Budget and Actual
Major Governmental Funds:
General Fund E7— E12
Fine and Forfeiture Fund E13— E14
Road and Bridge Fund E15—E16
Governmental Grants Fund E17— E20
H I DTA Grants Fund E21
Statement of Net Assets—Proprietary Funds E22—E25
Statement of Revenues, Expenses and Changes in Fund Net Assets—
Proprietary Funds E26— E27
Statement of Cash Flows— Proprietary Funds E28— E31
Statement of Fiduciary Net Assets—Fiduciary Funds E32
Statement of Changes in Fiduciary Net Assets—Fiduciary Funds E33
Notes to the Financial Statements F1 — F25
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
PAGE
Schedule of Revenues, Expenditures and Changes in Fund Balances— Budget and Actual
Major Governmental Funds:
One Cent Infrastructure Surtax Capital Project Fund G1 —G2
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Projects Fund G3
Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet—Non-Major Governmental Funds H1 — H12
Combining Statement of Revenues, Expenditures and Changes in Fund
Balance— Non-Major Governmental Funds H13—H24
Schedules of Revenues, Expenditures and Changes in Fund Balances—Budget and Actual
Special Revenue Funds:
Affordable Housing Programs H25
Law Library H26
Tourist Development, All Districts, Two Cent H27
Tourist Development, Administrative and Promotional, Two Cent H28
Tourist Development, District#One, Three Cent H29
Tourist Development, District#Two, Three Cent H30
Tourist Development, District#Three, Three Cent H31
Tourist Development, District#Four, Three Cent H32
Tourist Development, District#Five, Three Cent H33
Impact Fees— Roadways H34
Impact Fees— Parks and Recreation H35
Impact Fees— Libraries H36
Impact Fees —Solid Waste H37
Impact Fees—Police Facilities H38
Impact Fees— Fire and EMS H39
Fire and Ambulance, District#1 —Lower and Middle Keys H40
Upper Keys Health Care Special Taxing District H41
Fire and Ambulance, District#6--Key Largo H42
Unincorporated Area Service District—Parks and Recreation H43
Unincorporated Area Service District—Planning, Building and Zoning H44—H45
Local Housing Assistance H46
Municipal Policing H47
911 Enhancement Fees H48
Duck Key Security District H49
Boating Improvement H50
Miscellaneous H51 — H52
Environmental Restoration H53
Law Enforcement Trust H54
Court Facility Fees H55
Drug Abuse Trust H56
Marathon Municipal Service H57
Conch Key Wastewater MTSU H58
Bay Point Wastewater MTSU H59
Key Largo Wastewater MTSU H60
Comprehensive Plan Land Authority H61
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
PAGE
Schedules of Revenues, Expenditures and Changes in Fund Balances— Budget and Actual
Special Revenue Funds: (continued)
Sheriff's Inmate Commissary H62
Sheriffs Impact Support H63
Sheriffs Off-Duty H64
Sheriff's Grants H65
Sheriffs Teen Court H66
Sheriffs South Florida Law Enforcement Trust H67
Sheriff's Shared Asset Forfeiture H68
Sheriffs Federal Forfeiture H69
Sheriff's HIDTA Administration H70
Sheriff's Airport Services H71
Sheriff's Law Enforcement Trust H72
Sheriffs Fine and Forfeiture H73
Clerk's Court Related H74
Debt Service Funds:
1993 Refunding Improvement Bonds 1988 H75
1991 Sales Tax Revenue Refunding Bonds H76
Clerk's Revenue Note H77
Infrastructure Sales Surtax Revenue Bonds, Series 2003 H78
Capital Projects Funds:
Clerk's Revenue Note H79
Combining Statement of Net Assets— Internal Service Funds H80— H81
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets—
Internal Service Funds H82—H83
Combining Statement of Cash Flows— Internal Service Funds H84— H87
Combining Statement of Fiduciary Assets and Liabilities All Agency Funds H88
Combining Statement of Changes in Fiduciary Assets and Liabilities—
All Agency Funds 1-189-1-190
STATISTICAL SECTION
Fund Information:
Government-Wide Expenses by Function 11
Government-Wide Revenues 11
General Government Expenditures by Function 12- 13
General Government Revenues by Source 14- 15
Property Tax Levies and Collections 16
Assessed and Estimated Actual Value of Taxable Property 17
Property Value, Construction and Bank Deposits 18
Property Tax Rates — Direct and Overlapping Governments 19
Principal Taxpayers 110
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded
Debt Per Capita Ill
Computation of Direct Underlying and Overlapping Debt 112
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
PAGE
STATISTICAL SECTION (continued)
Ratio of Annual Debt Service Expenditures for General Bonded Debt to
General Government Expenditures 113
Schedule of Revenue Bond Coverage—Municipal Service District Waste 114
Schedule of Insurance Companies 115
Schedule of Insurance Agencies 116
Salaries and Surety Bonds of Principal Officials 117
Demographic Statistical Data 118
Miscellaneous Statistical Data 119-120
SINGLE AUDITIGRANTS COMPLIANCE SCHEDULES
Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards J1-J2
Independent Auditors' Report on Compliance and Internal Control over Compliance
Applicable to each Major Federal Awards Program and State Financial Assistance
Projects 13-J4
Schedule of Expenditures of Federal Awards and State Financial Assistance J5-J18
Notes to Schedule of Expenditures of Federal Awards and State Financial
Assistance Projects J19
Schedule of Findings and Questioned Costs—Federal Awards Programs and
State Financial Assistance Projects J20-J21
Summary Schedule of Prior Audit Findings—Federal Programs and State Projects J22
Independent Auditors' Management Letter J23-J24
A
...........
,cou"VI
CLERK OF THE CIRCUIT COURT
MONROE COUNTY BRANCH OFFICE
BRANCH OFFICE PLANTATION KEY
MARATHON SUB COURTHOUSE MONROE COUNTY COURTHOUSE GOVERNMENT CENTER
3117 OVERSEAS HIGHWAY 500 WHITEHEAD STREET,SUITE 101 88820 OVERSEAS HIGHWAY
MARATHON,FLORIDA 33050 KEY WEST FLORIDA 33040 PLANTATION KEY,FLORIDA 33070
TEL.(305)289-6027 TEL.(305)292-3550 TEL.(305)852-7145
FAX(305)289-1745 FAX(305)295-3663 FAX(305)852-7146
March 30, 2005
The Honorable Dixie M. Spehar
Mayor, Board of County Commissioners
Monroe County, Florida
Dear Mayor Spehar:
It is our pleasure to present to you, the Board of County Commissioners and the citizens, the Mon-
roe County, Florida Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
September 30, 2004. This report was prepared by the Finance Department of the Clerk of the Cir-
cuit Court. Responsibility for both the accuracy of the presented data and the completeness and
fairness of the presentation, including all disclosures, rests with the Clerk of the Circuit Court as
Chief Financial Officer of Monroe County.
The County has established a comprehensive internal control framework that is designed both to
protect the County's assets from loss, theft or misuse and to compile sufficient reliable accounting
information for financial statement preparation in conformity with United States generally accepted
accounting principles (GAAP) established by the Government Accounting Standards Board. Be-
cause the cost of internal controls should not outweigh their benefits, the County's comprehensive
framework of internal controls has been designed to provide reasonable rather than absolute as-
surance that the financial statements will be free of material misstatement.
We assert that, to the best of our knowledge and belief, this financial report is complete and reli-
able in all material aspects. It is presented in a format designed to fairly present the financial posi-
tion and results of operations of Monroe County as measured by the financial activity of its various
funds; and that all disclosures needed to allow the reader to gain a comprehensive understanding
of the County's financial activity have been included,
Chapter 218.39 of the Florida Statutes requires an independent certified public accountant audit of
the financial statements of counties in the State. This requirement has been met for the fiscal year
ended September 30, 2004 and the report of the independent auditors has been included in the fi-
nancial section of this report. In addition, the requirements of federal and Florida Single Audit Act
requirements and the related federal OMB Circular A-133 have been met. The standards govern-
ing single audit engagements require the independent auditor to report on the government's inter-
nal controls and compliance with legal requirements with special emphasis placed on the admini-
stration of federal awards and state financial assistance. Presentation of the single audit, including
schedules of federal awards and state financial assistance, are included in this report.
A-1
Governmental accounting and auditing principles require that management provide a narrative in-
troduction, overview and analysis to accompany the basic financial statements in the form of Man-
agement's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement
MD&A and should be read as an accompaniment. Monroe County's MD&A can be found immedi-
ately following the independent auditor's report.
County Organization
Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical is-
lands that stretch more than one hundred miles into the Atlantic Ocean. These islands are con-
nected in a chain-like fashion to the mainland by a series of forty-two bridges. The County seat,
Key West, is approximately one hundred fifty miles southwest of Miami. Havana, Cuba lies a mere
ninety miles to the south.
The Board of County Commissioners is the legislative body for Monroe County. The operation of
other specific government functions resides with five Constitutional Officers. The specific func-
tions are indicated by their titles. The elected positions are Clerk of the Circuit Court, Property Ap-
praiser, Sheriff, Supervisor of Elections, and Tax Collector.
Monroe County provides a full range of services including roads, health and social services, emer-
gency medical services, park and recreational services, solid waste services, airport services and
other governmental services. Monroe County is a non-charter county established under the Con-
stitution and the laws of the State of Florida. For financial reporting purposes, the County's report-
ing entity consists of (1) the County as primary government, the Board of County Commissioners,
the Sheriff, the Clerk of the Circuit Court, the Tax Collector, the Property Appraiser, and the Su-
pervisor of Elections, (2) other entities, though legally separate, which are in substance, part of the
primary government's operations and for which the primary government is financially accountable
(blended component units), the Monroe County Comprehensive Plan Land Authority, and (3) other
organizations which are financially accountable to the primary government, or whose relationship
with the primary government is such that an exclusion would cause the reporting entity's financial
statements to be misleading or incomplete (discrete component units), the Monroe County Hous-
ing Finance Authority. Discretely presented component units are reported in a separate column in
the combined financial statements to emphasize that they are legally separate from the primary
government and to differentiate their financial position, results of operations, and cash flows from
those of the primary government. The Monroe County School Board and the Monroe County
Mosquito Control District have not met the established criteria for inclusion in the reporting entity,
and accordingly, are excluded from this report.
Formal budgetary integration is employed as a management control device during the year for all
fund types except as noted in the Notes to the Financial Statements. Monroe County follows the
laws of Florida regarding the control, adoption and amendment of the budget during each fiscal
year. The County Commission has increased the level of budgetary control as the County Com-
mission approves all cost center (departmental) budgetary changes by resolution.
As an additional control, the County employs an encumbrance system which reduces available
appropriations in governmental funds upon the issuance of purchase orders, contracts or other
forms of legal commitment. Encumbrances at year end do not constitute expenditures or liabilities.
They are accounted for as a reservation of fund balance in the year the commitment is made.
While appropriations lapse at the end of the fiscal year, the succeeding year's budget resolution
provides for the reappropriation of year-end encumbrances.
A-2
Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Department
of Revenue and are adopted as part of the General Fund by the Board of County Commissioners.
The Sheriff, Supervisor of Elections and Clerk of the Circuit Court prepare their budgets which are
submitted to and approved by the Board.
Local Economy
Monroe County occupies a unique and very beautiful corner of the U.S. Our subtropical chain of
islands offers a year-round mild climate and extensive recreational water activities. This makes
the Florida Keys and Key West a major domestic and international tourist destination. Evidence of
the importance of the tourist industry is that of the top ten taxpayers in Monroe County, nine are
hotels. The price we pay for our location and climate is the susceptibility to seasonal hurricanes.
This past year saw an unusual four major hurricanes threaten the Florida Keys. Mandatory
evacuations were ordered on several occasions but, fortunately, no hurricanes came close enough
to cause serious damage. The tourist industry was noticeably affected though. One example is
the number of airline passengers arriving at Key West. After experiencing monthly mid-single digit
percentage increases during the year, passenger counts dropped roughly 24% during the height of
hurricane season. These impacts are generally short lived and by the end of the year, passenger
counts were again on the rise.
Aside from the active hurricane season's brief impact on tourism, the COUnty's economy continues
its steady advance. Property value increases remain robust leading to solid gains in tax receipts.
Over a ten year period, property tax collections have risen 30%. Sales tax revenues from resi-
dents and tourists are again climbing strongly after a mild reaction to the nationwide economic
downturn of a few years ago. Amounts collected during the year exceed 2000 collections by 18%.
The County continues to experience a strong economic environment.
The County's unemployment rate of 2.2% at September 30, 2004 is well below the state and na-
tional rates of 4.8% and 5.4%, respectively. The County has historically enjoyed a strong job mar-
ket.
Local revenues and expenditures continue to be affected by intergovernmental pressures from re-
duced federal and state aid, lack of funding for federal and state-mandated programs and ser-
vices, and the increased demands for stronger public safety services.
Long-Term Planning
The County will continue its work for the year on large numbers of projects funded by a variety of
sources. In road and bridge work, it is anticipated that there will be over $9.6 million in capital and
non-capital projects completed. This includes roads, bridges, bike paths, and social service trans-
portation type services. Roadway impact fees are also programmed for about $6.1 million through
the various districts in the Keys. Combined with the road and bridge fund, these funds should
serve to make major improvements in roadway and bridge transportation.
Parks and Recreation Impact Fees and Library Impact Fees will be used in conjunction with infra-
structure sales tax funds to complete smaller projects throughout the County. Libraries will be im-
proved and park funds will be applied to improvements at a variety of facilities.
Smaller amounts are being set aside from available solid waste impact fees and police facilities
impact fees for utilization in those services. Fire and emergency medical service impact fees will
be applied to facilities and fire hydrant projects throughout the County.
A-3
Major capital work will take place under the Fund 304 One Cent Sales Tax Infrastructure program.
Funds will be provided toward public building and facilities, human service facilities, cultural and
recreation facilities and activities, public safety facilities and parks and recreation. Notable among
these projects which total approximately $42 million is the Freeman Justice Center, which will be
utilized to house Constitutional Officer and judiciary functions. Also, a major initiative is underway
for sewering the Keys, including central sewer systems on Conch Key and Bay Point.
A variety of recreational activities will continue in fiscal year 2005, including the development of
new parks on Big Pine Key and Big Coppitt Key. Also on the agenda is a new joint use agreement
for facilities at Sugarloaf School.
In addition to the work that will take place under the One Cent Sales Tax Infrastructure program,
the County has proceeded to accelerate work thru the use of bond proceeds. Approximately $19
million has been earmarked toward Public Safety, Human Services, Marathon and Plantation Key
courthouse renovations, Medical Examiner facilities and General Government projects. Most no-
table are the five fire stations/emergency medical stations that are proceeding in the next fiscal
year, and a new Upper Keys Government Center.
These are just a few highlights of the capital programs and various services proposed by the
County. As identified above, there should be significant decisions for group benefits. The Board
of County Commissioners is interested in expanding parks and recreation facilities throughout the
Keys as has been requested by citizens in various areas. The County CommuniKeys planning
program, whereby citizens on individual islands will have an opportunity to help determine the fu-
ture of those islands, will continue.
In summary, the County has an aggressive and ongoing program of capital projects and service
delivery which is planned to continue during fiscal year 2005 and farther into the future.
The County's debt is comprised primarily of the unpaid balance of the Infrastructure Sales Surtax
Revenue Bonds-Series 2003. These bonds were issued to provide funds to acquire, construct,
renovate and equip various capital improvements such as fire rescue facilities and courtroom
renovations.
Cash Management
The Finance Department monitors the cash flow needs of the Board of County Commissioners on
a daily basis in accordance with the written investment policy. Operating funds in excess of daily
cash flow needs are either invested in U.S. Government securities or deposited with the Local
Government Surplus Funds Trust Fund under the management of the Florida State Board of Ad-
ministration. The latter provides the County with extremely liquid funds, which are retrievable from
investment within twenty-four hours. Due to the historically low interest rate environment, the
County invests funds for which immediate need is not anticipated in U.S. Government securities to
optimize overall return.
The Board of County Commissioners pools cash and cash equivalents of the County, excluding
those funds held and accounted for by the separate Constitutional Officers, those requiring or
benefiting by separate investment, and those with legal requirements. This gives the County the
ability to maximize its yield on the short-term investment of cash, increasing its income accord-
ingly.
A-4
Risk Management
The County's assets are protected through the risk management program developed and man-
aged by the Risk Management Section of the Human Resources Department. They administer in-
surance activities relating to fleet auto liability, general liability and public official liability. Addition-
ally, the County, managed by the Employee Benefit Section, maintains a Worker's Compensation
and Group Insurance Internal Service Fund. Under these programs, all County employees, as well
as the employees of the Constitutional Officers, are provided a comprehensive health care plan
and term life insurance coverage as well as a worker's compensation program. Funding for these
programs is generated by charges to the operating departments based on management's annual
estimates of claim loss and operating costs.
Awards
The Government Finance Officers Association of the United States and Canada (GFOA) awarded
a Certificate of Achievement for Excellence in Financial Reporting to Monroe County, Florida for its
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2003. This was
the sixteenth consecutive year that the government has achieved this prestigious award. In order
to be awarded a Certificate of Achievement, a government must publish an easily readable and ef-
ficiently organized comprehensive annual financial report. This report must satisfy both U.S. gen-
erally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
comprehensive annual financial report continues to meet the Certificate of Achievement Program's
requirements and we are submitting it to the GFOA to determine its eligibility for another certifi-
cate,
Acknowledgments
This report is the product of the dedication of the Finance Department under the direction of the
Clerk of the Circuit Court of Monroe County as Auditor and Chief Financial Officer to the Board of
County Commissioners, We would like to express our appreciation to the entire Finance Depart-
ment, as well as other County departments, for their assistance in the preparation of this report. In
addition, we respectfully extend our thanks and appreciation to our independent auditors Cherry,
Bekaert and Holland, L.L.P. for their outstanding efforts and assistance.
In closing, we would especially like to thank the County Commissioners for their interest and sup-
port throughout the year in matters pertaining to the financial operations of the County.
Sincerely,
Danny L. age Sandra Carlile
Clerk of the Circuit Court Finance Director
and Chief Financial Officer
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
Monroe County,
Florida
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 2003
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports(CAFRs)achieve the highest
standards in government accounting
and financial reporting.
NIV\A,
WEDST Ifas
AN
CANAGA
President
Executive Director
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E
Independent Auditors' Report
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the accompanying financial statements of the governmental activities, the
business-type activities, each major fund, and the aggregate remaining fund information of
Monroe County, Florida (the "County"), as of and for the year ended September 30, 2004, which
collectively comprise the County's basic financial statements as listed in the foregoing table of
contents. These financial statements are the responsibility of the County's management. Our
responsibility is to express opinions on these financial statements based on our audit. We did
not audit the financial statements of the Monroe County Housing Finance Authority. Those
financial statements were audited by other auditors whose report thereon has been furnished to
us, and our opinion, insofar as it relates to the amounts included for the Monroe County Housing
Finance Authority, is based solely on the report of the other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe
that our audit and the report of other auditors provide a reasonable basis for our opinions.
In our opinion, based upon our audit and the report of other auditors, the financial statements
referred to above present fairly, in all material respects, the financial position of the
governmental activities, the business-type activities, the discretely presented component unit,
each major fund, and the aggregate remaining fund information of the County as of September
30, 2004, and the respective changes in financial position and cash flows, where applicable,
thereof and the respective budgetary comparison for the General Fund, the Fine and Forfeiture
Fund, the Road and Bridge Fund, the Governmental Grants Fund and the HIDTA Grants Fund
for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
March 18, 2005 on our consideration of the County's internal control over financial reporting and
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing, and riot
to provide an opinion on the internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be considered in assessing the results of our audit.
B-1
The management's discussion and analysis section on pages C1 through C12 is not a required
part of the basic financial statements but is supplementary information required by the
Governmental Accounting Standards Board. We have applied certain limited procedures, which
consisted principally of inquiries of management regarding the methods of measurement and
presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the County's basic financial statements. The introductory section,
combining financial statements, supplemental schedules and statistical tables listed in the
foregoing table of contents are presented for purposes of additional analysis and are not a
required part of the basic financial statements. The accompanying Schedules of Expenditures
of Federal Awards and State Financial Assistance are also presented for the purpose of
additional analysis as required by the'U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations and Chapter 10.550, Rules
of the Auditor General, and are not a required part of the basic financial statements. The
combining financial statements and supplementary schedules and the accompanying Schedules
of Expenditures of Federal Awards and State Financial Assistance have been subjected to the
auditing procedures applied in our audit of the basic financial statements and, in our opinion, are
fairly presented in all material respects when considered in relation to the basic financial
statements taken as a whole. The introductory section and statistical tables have not been
subjected to the auditing procedures applied in the audit of the basic financial statements and,
accordingly, we express no opinion on them.
47
West Palm Beach, Florida
March 18, 2005
B-2
Management's Discussion and Analysis
As Finance Department management under the direction of the Chief Financial Officer and Clerk of the
Circuit Court in Monroe County, we offer readers this narrative overview and analysis of the financial
activities of Monroe County Government for the fiscal year ended September 30, 2004. We encourage
readers to consider this information in conjunction with additional information furnished in the letter of
transmittal of the report and the basic financial statements for an overall view of Monroe County's
activities.
Financial Highlights
• Monroe County's total net assets exceeded its liabilities at September 30, 2004 by
$371,149,027, an increase of $17,560,759. Net assets for governmental activities were
$310,340,249 and $60,808,778 for business-type activities.
• Unrestricted net assets, available for Monroe County's ongoing obligations to citizens and
creditors were $84,790,036, a decrease of $110,059,622. Governmental activity unrestricted
net assets were $62,564,399. Business-type activity unrestricted net assets were
$22,225,637.
• At September 30, 2004 Monroe County's governmental fund statement reported combined
ending fund balances of $172,470,124. Of this amount, $161,012,383 remains in the various
fund types of Monroe County as unreserved.
• The General Fund reported a fund balance of $20,028,009, an increase from the last fiscal
year of$486,498.
• Bonded debt and loans of Monroe County decreased $6,465,296 in 2004. Monroe County's
percentage of bonded debt and loans compared to net assets decreased 2.1
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to Monroe County Government's
basic financial statements, which include government-wide statements, fund statements, as well as
notes to the financial statements. This report also contains other supplementary information in addition
to the basic financial statements,
Government-Wide Financial Statements
Government-wide financial statements are designed to provide the reader with a broad overview of the
financial position of Monroe County and are similar to private-sector financial statements. They include
a Statement of Net Assets and a Statement of Activities. These statements appear on pages D-1
through D-4 of this report.
The Statement of Net Assets shows the County's assets less its liabilities at September 30, 2004. The
difference between these assets and liabilities is reported as net assets. Changes in net assets over
time may be indicative of an improving or deteriorating financial position. Net assets are reported in
three categories: 1) invested in capital assets, net of related debt, 2) restricted, and 3) unrestricted.
The Statement of Activities, which follows the Statement of Net Assets, presents information showing
how the net assets changed during fiscal year 2004. The statement presents all underlying events,
C-1
which contribute to the change, irrespective of the timing of the related cash flows. Thus, revenues and
expenses are reported in this statement for some items that will only affect cash flows in future fiscal
periods. Such items include revenues earned and expenses incurred but not yet paid as well as
unused vacation leave, all of which will produce changes in cash in a future fiscal period.
Both statements attempt to distinguish functions of Monroe County that are principally supported by
taxes and intergovernmental revenues (governmental activities) from other functions that are intended
to recover all or a significant portion of their costs through user fees and charges for services
(business-type activities). Governmental activities reported in the statements include general
government, public safety, physical environment, transportation, economic environment, human
services, culture and recreation, and court related. Business-type activities include Monroe County's
airports, solid waste and landfill operations, and the Card Sound Road and Toll Bridge.
The government-wide financial statements also report the Monroe County Housing Finance Authority,
which is considered a legally separate component unit. This financial information is reported separately
from the primary government's financial information.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. Monroe County, like other state and local governments,
uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
All of the funds of Monroe County can be divided into three general categories: governmental,
proprietary and fiduciary funds.
Governmental Funds
Governmental Funds essentially account for the same functions as those reported in the government-
wide statements described above. However, unlike the government-wide statements, this set of
financial statements focuses on events that produce near-term inflows and outflows of spendable
resources available at the end of the fiscal year, which is a narrower focus than the government wide
financial statements. Such information may be useful in evaluating the available spendable resources.
These statements appear on pages E-1 through E-21 of this report.
It can be useful to compare the information presented for the governmental funds with similar
information presented for governmental activities in the government-wide statements. Therefore,
reconciliations are provided as a link between both the governmental fund statements and the
government-wide statements to assist in this comparison.
The governmental fund financial statements present financial information for the County's major
general, special revenue, debt service and capital project funds. Governmental funds individually
presented as major funds in Monroe County's statements include: the General Fund, four Special
Revenue Funds: Fine and Forfeiture, Road and Bridge, Governmental Grants, and HIDTA Grants, and
two capital project funds: One Cent Infrastructure Surtax and Infrastructure Sales Surtax Revenue
Bonds, Series 2003.
Although there are many smaller governmental funds in Monroe County, they have been presented in a
total column "Other Governmental Funds." These non-major funds are presented individually in the
combining and individual fund statements section of the report.
Proprietary Funds
Monroe County maintains two different types of proprietary funds, enterprise and internal service. The
proprietary fund statements appear on E-22 through E-31 of this report.
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Enterprise funds are used to report business-type activities in the government-wide financial
statements. Monroe County maintains four major enterprise funds: Municipal Service District-Waste,
Key West Airport, Card Sound Bridge, and the Marathon Airport. There are no non-major enterprise
funds.
Internal service funds are used to accumulate and allocate costs among Monroe County's various
functions. Monroe County uses internal service funds to account for insurance activities (worker's
compensation, group health and risk management) and fleet maintenance activities. Internal service
funds are presented in total in the fund financial statements but may be reviewed individually in the
combining and individual fund statements section of the report. Because these services predominantly
benefit governmental rather than business-type functions, they have been included within the
government-wide financial statements as governmental activities. They are also combined into a
single, aggregated presentation in the proprietary fund financial statements.
Fiduciary Funds
Monroe County uses fiduciary funds to account for resources held for the benefit of parties outside of
County government, such as assets held in trust and agency funds by Monroe County as an agent for
individuals. Fiduciary funds are not reflected in the government-wide financial statements because the
resources of those funds are not available to support Monroe County's own programs. The accounting
used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial
statements appear on pages E-32 through E-33 of this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full
understanding of the data provided in both government-wide and fund financial statements. The notes
commence on page F-1 and continue throughout the entire F page section,
Other Information
The capital project major funds budget to actual statements are on pages G-1 through G-3 of this
report.
Combining and individual statements and schedules mentioned earlier, which present details of non-
major funds used in governmental and enterprise funds, commence on page H-1 and continue
throughout the entire H page section. This section also includes the budget to actual schedules, and
statements for internal service and agency funds.
Additional information about Monroe County can be found under the Statistical Section in the I page
section and the Single Audit Section in the J page section of this report.
Government-Wide Financial Analysis
Monroe County Net Assets (in thousands)
Governmental Business-type Total Primary
Activities Activities Government
2004 2003 2004 2003 2004 2003
Current and Other
Assets $208,761 $203,620 $29,754 $29,037 $238,515 $232,657
Capital Assets 157,916 151,979 41,419 38,629 199,335 190,608
Total Assets 366,677 355,599 71,173 67,666 437,850 423,265
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Governmental Business-type Total Primary
Activities Activities Government
2004 2003 2004 2003 2004 2003
Current and Other
Liabilities 28,457 29,545 5,464 5,311 33,921 34,856
Long-Term Liabilities 27,880 29,848 4,900 4,973 32,780 34,821
Total Liabilities 56,337 59,393 10,364 10,284 66,701 69,677
Net Assets:
Invested in Capital
Assets, Net of Related
Debt 152,394 142,737 36,778 33,608 189,172 176,345
Restricted 95,382 - 1,805 3,282 97,187 3,282
Unrestricted 62,564 153,469 22,226 20,492 84,790 173,961
Total Net Assets $310,340 $296,206 $60,809 $57,382 $371,149 $353,588
The overall financial position of Monroe County improved in both fiscal years 2004 and 2003. Changes
in net assets over time can be one of the best and most useful indicators of a government's financial
position. Monroe County's increase in net assets for the fiscal years ending 2004 and 2003 were
$17,560,759 and $6,787,896, respectively.
The largest portion of net assets for 2004 and 2003 is Monroe County's investment in capital assets
(e.g., land and depreciated buildings, infrastructure and equipment) less any outstanding debt related to
their acquisition. This category represents 50% of total primary government net assets for fiscal years
2004 and 2003. Monroe County uses these capital assets to provide services to citizens;
consequently, these assets are not available for future spending. Although Monroe County's investment
in capital assets is reported net of related debt, it should be noted that the resources needed to repay
this debt must be provided from other sources, since the capital assets themselves cannot be used to
liquidate these liabilities.
Total primary government net assets above also include restricted net assets. Restricted net assets
are resources subject to external restriction on how they may be used. The restrictions reported for
business-type activities are comprised of the landfill closure and post closure costs and the airport's
passenger facility charges. Restrictions reported for governmental activities are special purpose funds
which report the use of resources as designated by external entities.
The remaining component of net assets is unrestricted net assets. Unrestricted net assets may be
used to meet the County's ongoing obligations to citizens and creditors.
The 2004 change in current and other assets arose from increases in investments, amounts due from
other governments and mortgages receivable. The increase in investments is partially offset by the
decrease in cash necessary for the investment purchases. Monroe County began to use longer term
investments to better its investment earnings. Monroe County earned more operating grant revenue
and accordingly had higher grant receivables at the end of the year. The increase in mortgages
receivable is attributable to Monroe County's continuing efforts to provide affordable housing.
Mortgages are provided to property owners under various programs to construct and maintain property
dedicated to affordable housing.
Liabilities decreased as scheduled debt repayments were made. The decrease was offset by an
increase in accounts payable and deposits in escrow. The increase in accounts payable was a
temporary timing difference partially attributable to operating disruptions caused by the three hurricanes
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this summer. The increase of deposits in escrow represents a grant match provided by a business
entity for airport construction. The funds are drawn down by Monroe County as construction is
completed.
Comparison of Current Assets and Liabilities (in thousands)
A comparison of current assets as compared to current liabilities for both governmental and business-
type activities can be a good indication of Monroe County's ability to meet its current and existing
operational responsibilities. The ratios for the current and prior fiscal years are as follows:
Governmental Business-type
Activities Activities
2004 2003 2004 2003
Current Assets $ 200,846 $ 197,850 $ 29,356 $ 25,754
Current Liabilities $ 28,457 $ 29,544 $ 5,464 $ 4,951
Ratio of Current Assets to
Current Liabilities 7.06 6.70 5.37 5.20
The schedule above demonstrates that Monroe County has more than adequate cash flows.
Monroe County Changes in Net Assets (in thousands)
Governmental Business-type Total Primary
Activities Activities Government
2004 2003 2004 2003 2004 2003
Revenues:
Charges for
Services 22,723 $ 26,696 $ 19,684 $ 18,426 $ 42,407 $ 45,122
Operating Grants
and Contributions 33,629 23,232 3,513 2,141 37,142 25,373
Capital Grants
and Contributions 3,089 3,435 3,219 5,702 6,308 9,137
General
Revenues:
Property Taxes 60,113 58,170 - - 60,113 58,170
Other Taxes 48,220 41,467 48,220 41,467
State Revenue
Sharing 3,200 3,153 - - 3,200 3,153
Investment
Income 2,744 2,940 359 402 3,103 3,342
Miscellaneous 2,418 3,083 17 58 2,435 3,141_
Total Revenues 176,136 162,176 26,792 26,729 202,928 188,905
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Governmental Business-type Total Primary
Activities Activities Government
2004 2003 2004 2003 2004 2003
Expenses:
General
Government 27,563 34,521 - - 27,563 34,521
Public Safety 85,533 81,890 - - 85,533 81,890
Physical
Environment 4,937 2,954 - - 4,937 2,954
Transportation 10,037 6,504 - - 10,037 6,504
Economic
Environment 14,237 14,567 - - 14,237 14,567
Human Services 7,346 8,042 - - 7,346 8,042
Culture and
Recreation 4,116 4,271 - - 4,116 4,271
Court Related 8,256 8,181 - - 8,256 8,181
Interest on Long
-Term Debt 951 845 - - 951 845
Solid Waste - - 13,608 13,205 13,608 13,205
Toll Bridge - - 935 971 935 971
Key West Airport - - 6,701 5,103 6,701 5,103
Marathon Airport - - 1,147 1,063 1,147 1,063
Total Expenses 162,976 161,775 22,391 20,342 185,367 182,117
Increase in Net
Assets
Before Transfers 13,160 401 4,401 6,387 17,561 6,788
Transfers 974 660 _ (974) _ (660) - -
Changes in Net
Assets 14,134 1,061 3,427 5,727 17,561 6,788
Net Assets,
Beginning 296,206 295,145 57,382 52,841 353,588 347,986
Prior Period
Adjustment - - - (1,186) - _ (1,186)
Net Assets,
Beginning as
Restated 296,206 295,145 57,382 51,655 353,588 346,800
Net Assets,
Ending $ 310,340 $ 296,206 $ 60,809 $ 57,382 $ 371,149 $ 353,588
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Governmental Activities
The graph below and on the next page represents a comparison of program revenues to program
expenses for governmental activities in fiscal years 2004 and 2003. It is apparent from these graphs
that general revenues were required to cover expenses in each of the functions
noted.
Monroe County, Florida
Governmental Activities(in Millions)
For the year ended September 30,2004
ImProgram Revenues CI Program Expenses
90 - 85.5
80 -
70 -
60 -
50 -
40 35.Q
-30 27.5
-
20 - 11, 10.0 14.2 10 - 1 4.34.9 1.0 7.3 4
1.OF-1 1.8 0.44.1 .3 8.3
............. r7
"0 m --i m (D = ;o is
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0
The largest revenue sources for governmental activities in 2004 are property taxes in the amount of
$60,113,153 and all other taxes totaling $48,219,760. Total taxes of $108,332,913 amounted to 61.5%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
source is operating grants at 19.1% of governmental activity revenues excluding transfers.
The 2004 graph identifies the largest expense function as public safety amounting to $85,533,238.
This is 52.5% of the total expenses for governmental activities. The second largest function is general
government with a total of $27,563,524 or 16.9% of total expenses for governmental activities. The
general government expenses include the Tax Collector, Property Appraiser, and the Supervisor of
Elections.
The largest revenue sources for governmental activities in 2003 are property taxes in the amount of
$58,170,115 and all other taxes totaling $41,467,323. Total taxes of $99,637,438 amounted to 61.4%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
source is charges for service at $26,696,324 or 16.5% of governmental activity revenues excluding
transfers.
The 2003 graph identifies the largest expense function as public safety with a total of $81,889,999.
This is 50.6% of the total expenses for governmental activities. The second largest function is general
government with a total of $34,520,630 or 21.3% of total expenses for governmental activities. The
general government expenses include the Tax Collector, Property Appraiser, and the Supervisor of
Elections.
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Monroe County,Florida
Governmental Activities(in Millions)
For the year ended September 30,2003
IN Program Revenues 13 Program Expenses
90.0- 81.9
80.0- -
70.0-
60.0-
50.0-
40.0- 34.5 33.4,
30.0*20.0. 10. 6. 14.6 &0 4.3 8.2
10.0- 2.1 3.0 06 ZO 2.6 0.7 15
0.0--
m _q m C4 3: ;U 0 0
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Business-Type Activities
The purpose of proprietary funds is to recover the majority of costs incurred in providing a service
through user fees and charges for that service. Charges for services revenues in 2004 amount to
$19,684,121 or 73.5% of all revenue sources. Other revenue sources include operating grants, capital
grants, contributions, investment income, and miscellaneous. Total revenues excluding transfers from
other funds were in excess of expenses excluding transfers to other funds by $4,400,613.
The change in net assets in 2004 was $3,426,680. This represents an decrease of $2,300,310 from
the prior year. Capital grants received during 2004 decreased approximately $2.5 million. However, the
decrease was offset by an additional $1.4 million of additional operating grant revenues.
Financial Analysis of Monroe County's Funds
Governmental Funds
As earlier mentioned in the Financial Highlights, Monroe County's governmental funds reported
combined fund balances of$172,470,124 at the end of the current fiscal year. This represents a 1.4%
decrease from the prior year. Governmental funds' unreserved fund balance totals were $161,190,284,
a decrease of 2.2% from the prior year and 93.5% of the total fund balance. Fund balances are
reserved $13,209 to meet current commitments (encumbrances) in the next fiscal year, $3,812,068 for
Monroe County Land Authority land and land rights acquisition, and $7,454,563 for mortgage loans
receivable. The Monroe County Land Authority is a blended component unit of Monroe County and is
reported as a non-major special revenue fund.
The General Fund is the chief operating fund of Monroe County and automatically, one of Monroe
County's major funds. At September 30, 2004, total fund balance in the general fund was $20,028,009.
Total revenues decreased $597,670 or 1.8% from the previous year. Expenditures also decreased by
$2,011,856 or 2.9%. Most of the expenditure decrease is attributable to the decrease in the public
safety function (10.9%) and offset by an increase in general government (14.6%).
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Other Maior Fund Information (in thousands)
Fine and Road and Governmental
Forfeiture Bride Grants
2004 2003 2004 2003 2004 2003
Revenues and Other
Sources $ 36,313 $ 36,958 $ 5,865 $ 5,340 $ 3,564 $ 9,523
Expenses and Other
Uses 37,676 37,028 6,683 9,666 4,061 8,771
Increase (Decrease)
In Fund Balance $ 1,363) $ (70) $ 818 $ (4,326) 497 $ 752
HIDTA One Cent Infrastructure Surtax
Grants Infrastructure Surtax 2004 Revenue Bonds
2004 2003 2004 2003 2004 2003
Revenues and Other
Sources $ 24,244 $ 17,002 $ 17,267 $ 13,487 $ 308 $ 21,102
Expenses and Other
Uses 24,244 17,002 12,377 13,703 2,074 216
Increase (Decrease)
In Fund Balance $ - $ - $ 4,890 $ 216 $ 1�,766) $ 20,886
Fine and Forfeiture Special Revenue Fund Although ad valorem millage rates were slightly lowered, tax
revenues increased because of the increase in property values. Charges for services revenues and
fine and forfeiture revenue declined because of changes in Florida Statutes which redistributed certain
of these revenues. Expenditures increased primarily because of an increase in insurance premiums, in
large part health insurance.
Road and Bridge Special Revenue Fund Expenditures in 2004 decreased due to the completion of a
major project. Grant revenues related to the completion of this same project caused an increase in
intergovernmental revenue.
Governmental Grants Special Revenue Fund Revenues and other sources decreased because of the
completion of certain portions of wastewater, storm water and roadway grants in 2003. Expenditures
were correspondingly decreased in these same areas.
HIDTA Grants Special Revenue Fund This fund is used to account for reimbursement grants funded by
the U.S. Department of Justice to fight drug trafficking. The volume of revenues and expenditures
increased because of new initiatives established by the grantor.
One Cent Infrastructure Surtax Capital Projects Fund The citizens of Monroe County approved a one
cent sales surtax which is the main revenue source in this fund. Despite the 2004 hurricanes, Monroe
County's sales tax revenues increased. Additional revenues were received in 2004 from Sheriff's
forfeiture funding and connection fees to the Stock Island wastewater system. Expenditures necessary
to fund debt service payments required by the sales tax revenue refunding bonds were reduced due to
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the benefit of the prior year debt refunding. The balance of the expenditures in this fund is used for
Monroe County's expanding capital improvement programs.
Infrastructure Surtax 2004 Revenue Bonds Capital Projects Fund In 2003, Monroe County issued
$21,455,000 in revenue bonds to be paid from one cent sales surtax revenues. Revenues in 2004
consist of investment earnings on unused bond proceeds. Expenditures increased as the capital
project plans are implemented.
Proprietary Funds
Proprietary fund statements provide the same information as in the business-type activities column of
the government-wide statements, but in greater detail and on a fund basis for enterprise funds and
internal service funds.
The Municipal Service District-Waste Enterprise Fund maintains Monroe County's landfills and transfer
sites. Monroe County continues to outsource the waste haul-out services through a major contract.
The revenues are pledged to meet the debt service payment requirements on the Monroe County,
Florida Solid Waste Disposal System Refunding Revenue Note, Series 2003.
The Key West Airport Enterprise Fund receives numerous operating and capital grants. The major
source of match for these grants is funds received from the various airlines as passenger facility
charges. The increase in non-depreciable assets is indicative of the major capital improvements
funded by these capital grants and local match. Operating expenses increased due to grant funded
planning and studies.
Other factors concerning the finances of these two major funds have already been addressed in the
discussion of Monroe County's business-type activities.
The internal service funds include the Worker's Compensation Fund, Group Insurance Fund, Risk
Management Fund and the Fleet Management Fund. The self-insurance funds have been a major
focus in Monroe County's operations.
Management has taken aggressive action to improve operating results in the self-insurance funds.
Although insurance premiums expense have increased in the Worker's Compensation Fund, asserted
and paid claims decreased from $1,198,011 in fiscal year 2003 to $909,089 in fiscal year 2004. This is
a decrease of 24.1%.
The Group Insurance Fund has been the subject of great concern for a number of years because of
continually escalating costs. Management has increased charges to participants in the program, and
has changed insurance carriers to achieve premium savings. Benefits available to participants and
retirees have also been decreased. Asserted and paid claims have decreased from $13,091,270 in
fiscal year 2003 to$11,026,324 in fiscal year 2004, an decrease of 15.8%.
Capital Assets
Monroe County's financial statements present capital assets in two categories: those assets subject to
depreciation, such as buildings, infrastructure, and equipment and those not subject to depreciation
such as land and construction in process.
Investment in capital assets for both governmental and business-type activities, net of related debt at
September 30, 2004, was $189,172,373. Investment in capital assets for governmental activities is
$152,394,100 and $36,778,273 is for business-type activities.
These capital assets include both assets purchased as well as donated. They also include
infrastructure assets, e.g., bike paths, roads, bridges, storm water and wastewater sites, that were
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completed in the last two fiscal years. These assets are recorded at historical cost. An extended
period of deferral will be used by Monroe County before recording infrastructure assets acquired prior
to the effective implementation date of GASB Statement No. 34. This deferral is expected to last
approximately a year. The County has an additional two year period in which to retroactively report
infrastructure assets. The amount of unreported infrastructure is not currently determinable.
Monroe County has several significant general government construction projects. A new courthouse
facility in Key West and a major hospital improvement in the upper keys is underway. Monroe County is
constructing central sewer systems to replace the existing method of wastewater disposal and improve
Monroe County's fragile environment. Monroe County also donated property with a cost of
approximately $1.2 million to the Florida Keys Aqueduct Authority to assist in its efforts to provide better
wastewater disposal. There are also several roadway improvement projects, which will provide better
road drainage, create bike paths, and upgrade safety measures. Monroe County has received
approximately $786,000 in land donated by citizens as part of the building permit process. Monroe
County further increased its investment in real estate by purchasing land in the upper keys for
additional government facilities and a park, and by purchasing a property in the lower keys for a
hurricane shelter.
Airport runways, hangars and related facilities in the enterprise funds continue to undergo
improvements. The Card Sound Bridge is also undergoing a major renovation project.
Further details are available in note 6 to the financial statements pages F-14 through F-15.
Long-Term Debt
At September 30, 2004, Monroe County had long-term debt in the amount of $32,780,241. This debt is
mainly comprised of revenue bonds and notes secured by pledges of revenues. Revenue secured debt
for governmental activities is $23,269,718 and $3,674,040 is for business-type activities. Monroe
County has no general obligation bonds.
Moody's Investors Service, Standard and Poors Ratings Services and Fitch Ratings assigned
municipal bond ratings of"Aaa" and "AAA" respectively, to the above mentioned bond based upon the
municipal bond insurance policy securing such bonds issued by MBIA Insurance Corporation.
Further details are available in note 7 to the financial statements pages F-1 5 through F-1 8.
Budgetary Highlights
The General Fund's final budgeted change in fund balances did not change from the original budgeted
amount. However, there were changes within budgeted categories which are summarized below:
The total final general fund revenue budget increased by $27,622 or 0.09% from the original budget.
Charges for services decreased $24,510, offset by an increase of$52,438 in miscellaneous income.
The total general fund expenditure budget increased by $1,147,306 or 1.7% from the original budget.
Of this total $1,387,433 or 102% is directly related to general government. The largest general
government budget increase was $666,735 or 48%, which is directly related to the technical services
cost center This cost center includes information technology costs. The second largest governmental
budget increase was the Property Appraiser's cost center increase of $402,685 or 29%, The Property
Appraisers budget was increased for information technology purchases.
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Economic Factors and Next Year's Budgets and Rates
Monroe County's officials considered many factors when adopting the fiscal year 2005 budget.
Included among these factors were the rise in property values, the recovery of various sales tax and
other revenues impacted by the tourist economy, the loss of court related revenues due to changes in
Florida Statutes and the incorporation of Islamorada and Marathon.
Also considered were the constantly escalating costs of health insurance, increases in insurance
premiums for all types of coverage, the implementation of wastewater treatment programs, affordable
housing initiatives, the assumption of certain court related costs by the state and the purchase and
maintenance of expanded park and recreational facilities.
Ad valorem taxes based on property values comprise approximately 73% of budgeted tax revenues.
The Property Appraiser certified a county-wide property value of roughly $14.7 billion for fiscal year
2004. For fiscal year 2005, the county-wide property value has been certified at approximately $17.3
billion, an increase of 17.9%.
Charges for services paid to Constitutional Officers have increased to cover the cost of those
operations, largely attributable to an increase in personnel costs. Other charges for services have
increased because the charges are based on property values and tourist related activities, both of
which have increased. However, for the ninth year in a row it was unnecessary to increase the solid
waste residential rates because of previous successful negotiations with the contractor providing waste
transportation services.
Requests for Information
This financial report is designed to provide a general overview of Monroe County's finances for all those
with an interest in its finances. Questions concerning any of the information provided in this report or
requests for additional information should be addressed to the Finance Director, Clerk of the Circuit
Court, 500 Whitehead Street, Key West, Florida 33040.
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BASIC FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2004
Component
Primary Government Unit
Governmental Business-Type Monroe County
Activities Activities Total Hsg Fin Auth
ASSETS
Current Assets:
Cash and Cash Equivalents $ 150,205,501 $22,252,785 $ 172,458,286 $ 57,463
Investments 40,933,096 - 40,933,096 -
Accounts Receivable, Net 440,807 879,464 1,320,271 -
Internal Balances (163,990) 163,990 - -
Due from Other Governmental Units 9,105,716 4,628,316 13,734,032 -
Interest Receivable 322,296 - 322,296 -
nventory 2,531 - 2,531 -
Restricted Cash and Cash Equivalents - 1,430,950 1,430,950 -
Total Current Assets 200,845,957 29,355,505 230,201,462 57,463
Noncurrent Assets:
Mortgage/ Notes Receivable 10,703,140 - 10,703,140 -
Allowance for Mortgage/Notes Receivable (3,248,577) - (3,248,577) -
Deferred Charges 460,808 24,451 485,259 -
Restricted Cash and Cash Equivalents - 373,918 373,918 -
Land and Other Nondepreeiable Assets 55,452,816 8,739,345 64,192,161 -
Other Capital Assets, Net of
Accumulated Depreciation 102,462,895 32,680,238 135,143,133 -
Total Noncurrent Assets 165,831,082 41,817,952 207,649,034 -
Total Assets 366,677,039 71,173,457 437,850,496 57,463
LIABILITIES
Current Liabilities:
Accounts Payable 9,429,673 2,753,212 12,182,885 -
Retainage Payable 714,436 261,921 976,357 -
Accrued Wages and Benefits Payable 4,066,633 159,861 4,226,494 -
Claims and Judgements Payable 5,809,504 129,632 5,939,136 -
Due to Other Governmental Units 2,267,551 111,477 2,379,028 -
Accrued Comp. Absences Payable 582,187 21,167 603,354 -
Note Payable 5,988 - 5,988 -
The notes to the financial statements are an integral part of this statement. (Continued)
D-1
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS -CONTINUED
SEPTEMBER 30, 2004
Component
Primary Government Unit
Governmental Business-Type Monroe County
Activities Activities Total Hsg Fin Auth
Other Current Liabilities 18,595 5,260 23,855 -
Deposits in Escrow 138,069 1,504,047 1,642,116 -
Unearned Revenue 1,377,262 293 1,377,555 -
Accrued Interest Payable 368,781 65,146 433,927 -
Capital Leases Payable 585,170 50,000 635,170 -
Revenue Notes Payable 547,869 402,494 950,363 -
Revenue Bonds Payable 1,145,000 - 1,145,000 -
Other Debt 1,400,000 - 1,400,000 -
Total Current Liabilities 28,456,718 5,464,510 33,921,228 -
Noncurrent Liabilities:
Landfill Closure and Post Closure Costs - 373,918 373,918 -
Note Payable 19,451 - 19,451 -
Accrued Comp. Absences Payable 5,405,840 337,435 5,743,275 -
Capital Leases Payable 877,932 917,270 1,795,202 -
Revenue Bonds Payable 19,205,000 - 19,205,000 -
Revenue Notes Payable 2,371,849 3,271,546 5,643,395
Total Noncurrent Liabilities 27,880,072 4,900,169 32,780,241 -
Total Liabilities 56,336,790 10,364,679 66,701,469 -
NET ASSETS
Invested in Capital Assets, Net of
Related Debt 152,394,100 36,778,273 189,172,373 -
Restricted
Special Revenue 55,501,654 - 55,501,654 -
Debt Service 177,901 - 177,901 -
Capital Projects 39,702,195 - 39,702,195 -
Special Purposes - 1,804,868 1,804,868 -
Unrestricted 62,564,399 22,225,637 84,790,036 57,463
Total Net Assets $ 310,340,249 $ 60,808,778 $ 371,149,027 $ 57,463
The notes to the financial statements are an integral part of this statement.
D-2
MONROE COUNTY, FLORIDA
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30,2004
Program Revenues
Operating Capital
Charges for Grants and Grants and
Functions/Programs Expenses Services Contributions Contributions
Primary government:
Governmental activities:
General Government $ 27,563,524 $ 6,067,285 $ 2,364,216 $ 2,771,054
Public Safety 85,533,238 10,066,750 25,504,613 33,135
Physical Environment 4,936,957 811,392 3,489,912 -
Transportation 10,036,605 272,596 409,092 284,568
Economic Environment 14,236,795 848,869 116,120 -
Human Services 7,346,188 604,929 1,146,339 -
Culture and Recreation 4,115,993 196,829 165,497 -
Court Related 8,255,755 3,854,503 433,411 -
Interest on Long Term Debt 951,413 - - -
Total governmental activities 162,976,468 22,723,153 33,629,200 3,088,757
Business-type activities:
Solid Waste 13,607,891 13,611,359 167,647 -
Toll Bridge 935,496 1,213,606 - -
Key West Airport 6,701,159 4,186,858 3,226,199 3,079,980
Marathon Airport 1,146,877 672,298 118,711 139,581
Total business-type activities 22,391,423 19,684,121 3,512,557 3,219,561
Total primary government $ 185,367,891 $ 42,407,274 $ 37,141,757 $ 6,308,318
Component Unit:
Monroe Cnty Hsg Fin Auth $ 8,450 $ - $ - $ -
General Revenues:
Taxes:
Ad Valorem Taxes
Tourist Impact Tax
Gas Tax
1/2 Cent Sales Tax
One Cent Infrastructure Tax
Tourist Development Tax
Other Taxes
Other State Shared Revenue
Investment Income
Miscellaneous
Transfers
Total General Revenues and Trsfs
Change in Net Assets
Total Net Assets-Beginning
Total Net Assets-Ending
The notes to the financial statements are an integral part of this statement,
D-3
Net(Expense) Revenue and Chances in Net Assets Component
Primary Government Unit
Governmental Business-type Monroe County
Activities Activities Total Hsg Fin Auth
$ (16,360,969) $ - $ (16,360,969) $ -
(49,928,740) - (49,928,740) -
(635,653) - (635,653) -
(9,070,349) - (9,070,349) -
(13,271,806) - (13,271,806) -
(5,594,920) - (5,594,920) -
(3,753,667) - (3,753,667) -
(3,967,841) - (3,967,841) -
(951,413) - (951,413) -
(103,535,358) - (103,535,358) -
- 171,115 171,115 -
- 278,110 278,110 -
- 3,791,878 3,791,878 -
- (216,287) (216,287) -
- 4,024,816 4,024,816 -
(103,535,358) 4,024,816 (99,510,542) -
- - - (8,450)
60,113,153 - 60,113,153 -
2,280,226 - 2,280,226 -
5,391,138 - 5,391,138 -
8,484,851 - 8,484,851 -
15,365,641 - 15,365,641 -
13,653,340 - 13,653,340 -
3,044,564 - 3,044,564 -
3,200,402 - 3,200,402 -
2,744,110 358,972 3,103,082 214
2,418,079 16,825 2,434,904 -
973,933 _ (973,933) - -
117,669,437 (598,136) 117,071,301 214
14,134,079 3,426,680 17,560,759 (8,236)
296,206,170 57,382,098 353,588,268 65,699
$ 310,340,249 $ 60,808,778 371,149,027 $ 57,463
D-4
MONROE COUNTY, FLORIDA
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
Fine & Road & Governmental
General Forfeiture Bridge Grants
Assets
Cash and Cash Equivalents $ 14,082,694 $ 8,350,105 $ 7,660,188 $ 3,186,931
Investments 11,386,259 - - -
Accounts Receivable, Net 33,095 - - 78
Due from Other Funds 815,975 - 110 304,047
Due from Other Governmental Units 694,340 1,054,859 733,704 984,419
Mortgages Receivable - - - -
Allowance for Mortgage Receivable - - - -
Interest Receivable 86,713 - - -
Inventory 2,531 - - -
Total Assets $ 27,101,607 $ 9,404,964 $ 8,394,002 $ 4,475,475
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 2,205,449 $ 104,995 $ 76,850 $ 464,447
Retainage Payable 9,101 - - 22,823
Accrued Wages and Benefits Payable 2,824,902 38,533 146,456 105,486
Due to Other Funds 264,289 17,138 46,550 -
Due to Other Governmental Units 1,361,740 2,428 1,991 433,191
Other Current Liabilities 7,722 - - 4,233
Deposits in Escrow 79,551 - 1,105 -
Deferred Revenues 320,844 - - 842,909
Accrued Interest Payable - - - -
Total Liabilities 7,073,598 163,094 272,952 1,873,089
Fund Balances:
Reserved for:
Encumbrances 665 - - 420
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Rev. Fund - - - -
Unreserved, Undesignated 20,027,344 9,241,870 8,121,050 2,601,966
Unreserved, reported in nonmajor:
Special Revenue Funds - - - -
Capital Projects Funds - - - -
Total Fund Balances 20,028,009 9,241,870 8,121,050 2,602,386
Total Liabilities and Fund Balances $ 27,101,607 $ 9,404,964 $ 8,394,002 $ 4,475,475
The notes to the financial statements are an integral part of this statement.
E-1
Infrastructure
One Gent Sales Surtax Nonmajor Total
HIDTA Infrastructure Revenue Bonds, Governmental Governmental
Grants Surtax Series 2003 Funds Funds
$ 271,119 $ 25,761,068 $ 3,605,493 $ 69,813,504 $ 132,731,102
- 13,916,538 15,630,299 - 40,933,096
16 - 349,324 382,513
- 8,538 - 358,653 1,487,323
2,924,903 923,503 - 1,526,797 8,842,525
- - - 10,703,140 10,703,140
- - - (3,248,577) (3,248,577)
108,380 80,908 46,295 322,296
- - - - 2,531
$ 3,196,022 $ 40,718,043 $ 19,316,700 $ 79,549,136 $ 192,155,949
$ 2,948,773 $ 515,173 $ 9,266 $ 3,042,563 $ 9,367,516
- 463,924 184,960 33,628 714,436
143,871 38,583 2,546 690,877 3,991,254
103,378 76 - 1,074,029 1,505,460
- - - 454,408 2,253,758
- 11,955
- - - 57,413 138,069
213,509 1,377,262
- - - 326,115 326,115
3,196,022 1,017,756 196,772 5,892,542 19,685,825
- - - 12,124 13,209
- 3,812,068 3,812,068
- 7,454,563 7,454,563
- 177,901 177,901
- - 409,726 409,726
39,700,287 19,119,928 - 98,812,445
- - 61,672,440 61,672,440
- - 117,772 117,772
- 39,700,287 19,119,928 73,656,594 172,470,124
$ 3,196,022 $ 40,718,043 $ 19,316,700 $ 79,549,136 $ 192,155,949
E-2
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2004
Amounts reported for governmental activities in the Statement of Net Assets are different because:
Ending Fund Balance - Governmental Funds $ 172,470,124
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the governmental
funds, net of accumulated depreciation of$53,987,215. 156,472,746
Deferred Charges, bond/note issuance costs, used in
governmental activities are amortized over the life of the debt and
are not financial resources. Therefore, they are not reported in the
governmental funds, net of$20,334. 460,808
Long-term liabilities are not due and payable in the current period
and, therefore, are not reported in the governmental funds.
Note Payable (25,439)
Revenue Notes Payable (2,919,718)
Revenue Bonds Payable (20,350,000)
Capital Leases Payable (1,463,102)
Accrued Interest Payable (42,666)
Accrued Compensated Absences (5,678,309)
Other Long-Term Debt (1,400,000)
Total (31,879,234)
The assets and liabilities of the Internal Service Funds (funds
which are used to charge the costs of insurance and fleet
maintenance activities to individual funds) are not reported in the
governmental funds. 12,815,805
Net Assets of governmental activities $ 310,340,249
The notes to the financial statements are an integral part of these statements.
E-3
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Fine & Road & Governmental
General Forfeiture Bridge Grants
Revenues:
Taxes $ 18,919,318 $ 33,059,094 $ 1,637,032 $ -
Licenses and Permits 381,436 - - -
Intergovernmental 8,824,441 20,822 3,941,945 2,727,790
Charges for Services 3,250,088 2,003,460 99,506 191,034
Fines and Forfeitures 14,779 992,670 - -
Investment Income 346,530 211,842 112,658 40,997
Miscellaneous 762,254 25,577 74,246 70,079
Total Revenues 32,498,846 36,313,465 5,865,387 3,029,900
Expenditures:
Current:
General Government 21,578,354 271,552 - -
Public Safety 32,174,758 6,649,706 - 481,687
Physical Environment 517,497 - - 559,441
Transportation 49,240 - 4,857,094 784,065
Economic Environment 398,926 - 128,773 20,050
Human Services 4,259,098 - 1,055,180 1,763,803
Culture and Recreation 2,189,108 - - 172,264
Court Related 6,402,409 488,589 - 211,288
Capital Outlay - - - -
Debt Service 58,441 - - -
Total Expenditures 67,627,831 7,409,847 6,041,047 3,992,598
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (35,128,985) 28,903,618 (175,660) (962,698)
Other Financing Sources/(Uses):
Transfers from Other Funds 34,935,048 - - 533,720
Transfers to Other Funds (138,484) (30,266,973) (642,779) (67,940)
Capital Lease Acquisition 788,990 - - -
Debt Proceeds 29,929 - - -
Total Other Financing Sources/(Uses) 35,615,483 (30,266,973) (642,779) 465,780
Net Change in Fund Balances 486,498 (1,363,355) (818,439) (496,918)
Fund Balances-October 1 19,541,511 10,605,225 8,939,489 3,099,304
Fund Balances-September 30 $ 20,028,009 $ 9,241,870 $ 8,121,050 $ 2,602,386
The notes to the financial statements are an integral part of these statements.
E-4
Infrastructure
One Cent Sales Surtax Nonmajor Total
HIDTA Infrastructure Revenue Bonds, Governmental Governmental
Grants Surtax Series 2003 Funds Funds
$ - $ 15,365,641 $ - $ 26,464,978 $ 95,446,063
- - 2,256,890 2,638,326
24,134,057 - - 11,595,349 51,244,404
- 272,445 - 6,656,642 12,473,175
1,067,511 - 682,274 2,757,234
561,482 308,002 964,682 2,546,193
- - - 1,116,374 2,048,530
24,134,057 17,267,079 308,002 49,737,189 169,153,925
- - - 6,951,465 28,801,371
23,982,432 - - 22,599,411 85,887,994
- - - 1,573,942 2,650,880
- 5,690,399
- 13,763,535 14,311,284
- 196,718 7,274,799
- 1,275,440 3,636,812
- - 871,155 7,973,441
- 8,262,763 2,073,888 241,116 10,577,767
261,381 - - 7,342,048 7,661,870
24,243,813 8,262,763 2,073,888 54,814,830 174,466,617
(109,756) 9,004,316 (1,765,886) (5,077,641) (5,312,692)
- - 6,207,868 41,676,636
- (4,113,968) - (5,027,059) (40,257,203)
109,756 - - 452,161 1,350,907
- - - - 29,929
109,756 (4,113,968) - 1,632,970 2,800,269
- 4,890,348 (1,765,886) (3,444,671) (2,512,423)
34,809,939 20,885,814 77,101,265 174,982,547
$ - $ 39,700 287 $ 19,119,928 $ 73,656594 $ 172,470,124
E-5
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances -total governmental funds $ (2,512,423)
Governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their estimated useful
lives and reported as depreciation expense. This is the amount by which capital
outlays of$18,466,040 exceeded depreciation of$6,687,276 in the current period.
11,778,764
Governmental funds do not report donated capital assets as they do not provide
current financial resources. Governmental activities report donated assets at the fair
market value. 785,623
Governmental funds only report the disposal of assets to the extent proceeds are
received from the sale. In the Statement of Activities, grants and aid (transfers of
property to other governmental agencies) and any losses generated are reported as
expenses. (6,577,035)
Payment of long-term debt is reported as an expenditure on the Governmental
Funds, but a reduction of long-term liabilities in the Statement of Net Assets. 8,761,303
The issuance of long-term debt provides current financial resources to
governmental funds. However, in the Statement of Activities it is reported as a long-
term liability. (1,380,835)
Long-term compensated absences do not use current financial resources and are
not reported on the Governmental Funds but are included in the Statement of
Activities. (874,407)
Governmental funds report the effect of issuance costs, premiums, discounts, and
similar items when debt is first issued; whereas, these amounts are deferred and
amortized in the statement of activities. In addition, interest and other accruals not
using current financial resources is reported as governmental activities. The amount (50,844)
is the net effect of these transactions.
The net revenues of internal service funds (funds used to charge the costs of
certain activities to individual funds) are reported with governmental activities. 4,203,933
Change in net assets of governmental activities $ 14,134,079
The notes to the financial statements are an integral part of these statements.
E-6
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 18,853,699 $ 18,853,699 $ 18,919,318 $ 65,619
Licenses and Permits 250,000 250,000 381,436 131,436
Intergovernmental 5,152,952 5,152,646 8,824,441 3,671,795
Charges for Services 2,915,413 2,890,903 3,250,088 359,185
Fines and Forfeitures 11,000 11,000 14,779 3,779
Investment Income 423,085 423,085 346,530 (76,555)
Miscellaneous 212,000 264,438 762,254 497,816
Total Revenues 27,818,149 27,845,771 32,498,846 4,653,075
EXPENDITURES:
Current:
General Government:
Board of County Commissoners 1,443,499 1,443,624 1,435,722 7,902
County Administrator 478,126 464,971 457,167 7,804
Public Works Management 150,023 152,627 152,627 -
Public Safety Management 92,517 98,094 98,094 -
Community Services Management 195,470 194,611 192,855 1,756
County Attorney 813,175 987,728 987,728 -
Office of Management& Budget 493,751 493,751 479,098 14,653
Technical Services 1,539,779 2,206,514 2,206,514 -
Personnel 358,742 358,742 349,592 9,150
Public Works Facilities Maint. 5,048,906 5,064,870 5,038,686 26,184
ADA Compliance 5,000 2,794 2,794 -
Value Adjustment Board 15,000 20,000 17,464 2,536
Record Storage - 37,500 - 37,500
Community Svcs-Marine Projects 116,926 119,192 118,859 333
Promotional Advertising 5,000 5,000 4,031 969
Tax Increment Payment 150,000 150,000 139,098 10,902
Quasi External Services 22,000 31,435 31,435 -
Clerk to BOCC-Financial Package 20,000 20,000 19,428 572
Clerk to Bd of Cnty Commissioners 976,430 991,430 990,290 1,140
Internal Audit 167,929 167,929 164,205 3,724
TDC Audit Function 141,748 141,748 124,931 16,817
Ins-Clerk BOCC, Internal &TDC Audits 211,574 234,493 234,493 -
Tax Collector 3,940,961 3,878,830 3,421,787 457,043
Property Appraiser 3,624,748 4,027,433 3,469,190 558,243
Supervisor of Elections 1,007,556 1,007,556 977,957 29,599
(Continued)
The notes to the financial statements are an integral part of these statements.
E-7
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Ins.-Supervisor of Elections 127,260 127,260 125,868 1,392
GASB 34 Implementation 30,000 30,000 - 30,000
Gov't Enterprise Mgmt System 15,000 15,000 15,000 -
Vehicle Replacement 218,108 - - -
Asbestos Abatement - 323,529 323,441 88
Total General Government 21,409,228 22,796,661 21,578,354 1,218,307
Public Safety:
Hurricane 7,099 7,099 4,034 3,065
Communications 400,721 404,644 404,644 -
Emergency Medical Svcs Admin. 142,112 154,442 151,542 2,900
Emergency Management 243,233 276,325 276,042 283
Marathon Emergency Ops Center 54,441 55,992 55,992 -
Medical Examiner 552,463 545,824 519,043 26,781
Red Cross Lower Keys 24,724 24,724 24,724 -
Sheriff 31,203,547 31,178,632 30,549,287 629,345
Fire Academy 145,395 193,192 189,450 3,742
Total Public Safety 32,773,735 32,840,874 32,174,758 666,116
Physical Environment:
Extension Service 219,090 219,090 214,306 4,784
Land Steward 79,097 84,297 77,053 7,244
Hazardous Waste 225,555 228,045 226,138 1,907
Total Physical Environment 523,742 531,432 517,497 13,935
Transportation:
County Engineer 84,983 51,890 49,240 2,650
Economic Environment:
Literacy Volunteers of America 6,132 6,132 6,132 -
Veteran's Affairs 390,928 395,301 392,794 2,507
Total Economic Environment 397,060 401,433 398,926 2,507
Human Services:
Health Care Respite Act 90,000 63,680 54,676 9,004
Hospice of the Florida Keys 39,559 39,559 39,559 -
Public Works Animal Shelter 801,812 807,682 803,704 3,978
The notes to the financial statements are an integral part of these statements. {Continued}
E-8
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Bayshore Manor 569,614 557,284 554,564 2,720
Middle Keys Guidance Clinic 321,267 321,267 321,267 -
Middle Keys Guidance Clinic 206,752 206,752 206,752 -
Upper Keys Guidance Clinic 91,935 45,968 45,968 -
Care Center for Mental Health 193,035 239,923 239,923 -
Mon. Cnty Assoc. for Retarded Citizens 47,836 47,836 47,836 -
HeronJ Peacock 39,559 39,559 39,559 -
Older Americans Volunteer Prog 4,000 4,000 311 3,689
Legal Aid 17,500 17,500 9,950 7,550
Welfare Administration 686,143 712,464 712,464 -
Welfare Services 761,267 562,887 562,887 -
Caring Friends for Seniors 10,000 10,000 10,000 -
Big Brothers\ Big Sisters 21,164 21,164 21,164 -
Florida Keys Children's Shelter 98,897 98,897 98,897 -
Wesley House 91,657 91,657 91,657 -
Pace 22,746 22,621 22,143 478
Helpline 14,835 14,835 14,835 -
Domestic Abuse Shelter 28,702 28,702 28,702 -
Florida Keys Outreach Coalition 19,708 19,708 19,708 -
Healthy Kids Program 38,493 41,403 41,403 -
Samuel's House 37,581 37,581 37,581 -
Womankind 24,724 24,724 14,839 9,885
Rural Health Network 150,000 150,000 150,000 -
Rural Health Network STD - 15,000 15,000 -
Catholic Charities 19,135 19,135 19,135 -
Healthy Kids Outreach 34,614 34,614 34,614 -
Just for Kids 4,945 4,945 - 4,945
Total Human Services 4,487,480 4,301,347 4,259,098 42,249
Culture and Recreation:
Heart of the Keys Recreation 29,669 29,669 29,669 -
Big Pine Athletic Association 40,000 40,000 40,000 -
Boys and Girls Club 29,669 29,669 29,669 -
Upper Keys YMCA 12,857 12,857 12,796 61
Higgs Beach Maintenance 32,215 31,930 31,587 343
Lower Keys AARP 2,500 2,500 1,640 860
Middle Keys AARP 2,500 2,527 2,527 -
(Continued)
The notes to the financial statements are an integral part of these statements.
E-9
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Big Pine Key AARP 2,500 2,473 2,391 82
Fine Arks Council 45,000 45,000 45,000 -
Historic Keys Foundation 30,000 30,000 30,000 -
Library Admin Support 451,061 451,060 432,337 18,723
Library Key West 617,441 609,441 549,749 59,692
Library Key West Donations 15,000 97,838 29,398 68,440
Library Marathon 247,240 247,240 233,334 13,906
Library Marathon Donations 5,000 13,105 1,905 11,200
Library Islamorada 231,559 239,559 219,853 19,706
Library Islamorada Donations 2,000 1,187 - 1,187
Library Key Largo 306,268 306,268 287,028 19,240
Library Key Largo Donations 8,000 10,453 142 10,311
Library Big Pine Key 206,896 206,895 205,128 1,767
Library Big Pine Key Donations 6,500 19,146 4,955 14,191
Total Culture and Recreation 2,323,875 2,428,817 2,189,108 239,709
Court Related:
Clerk of the Court-Records Mgmt 254,441 253,627 191,930 61,697
Clerk of the Court-Recording 356,512 361,104 347,841 13,263
Clerk of the Court-Administrative 250,133 250,133 181,888 68,245
Clerk of the Court-Jury Mgmt 85,741 84,036 53,692 30,344
Clerk of the Circuit Court-Criminal 582,495 485,533 444,640 40,893
Clerk of the Circuit Court-Civil 328,382 328,661 246,529 82,132
Clerk of the Circuit Court-Family 115,530 93,544 80,396 13,148
Clerk of the Circuit Court-Juvenile 82,821 81,447 61,690 19,757
Clerk of the Circuit Court-Probate 48,707 47,002 34,906 12,094
Clerk of the Court-Information Systems 569,415 554,415 502,196 52,219
Clerk of the Court-Criminal 439,877 295,003 285,199 9,804
Clerk of the Court-Civil 181,183 180,732 128,909 51,823
Clerk of the Court-Traffic 589,461 585,741 433,495 152,246
Insurances-Jury Management 11,258 11,865 11,865 -
Insurances-Administration 77,332 78,731 78,556 175
Insurances-Circuit Criminal 147,280 146,771 143,087 3,684
Insurances-Information Systems 49,255 45,628 45,284 344
Insurances-Circuit Civil 70,259 72,512 72,512 -
Insurances-Circuit Family 22,428 22,142 20,302 1,840
Insurances-Circuit Juvenile 19,615 20,061 20,061 -
The notes to the financial statements are an integral part of these statements. (Continued)
E-10
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Insurances-Circuit Probate 9,838 10,152 10,152 -
Insurances-Records Mgmt/ Recording 133,741 133,156 132,926 230
Insurances-County Criminal 117,841 110,035 102,338 7,697
Insurances-County Civil 49,297 49,602 49,602 -
Insurances-County Traffic 148,400 153,695 153,695 -
Special Grand Jury Exp - 45,000 45,000 -
Law Library - 26,139 21,265 4,874
Guardian Ad Litem - 104,855 88,551 16,304
Court Admin-Masters 4,500 4,500 3,094 1,406
State Attorney 187,237 187,237 175,527 11,710
Public Defender 272,597 276,983 276,736 247
Court Administration 15,871 15,522 13,411 2,111
Court Admin-Judicial Support 300,478 284,632 267,959 16,673
Court Admin-Attorneys Fees 6,000 6,000 5,353 647
Court Admin-Masters 16,000 6,565 4,660 1,905
Ct. Admin-Circuit Ct Reporter Svc 404,935 390,636 362,340 28,296
Court Admin-Witness Coordination 31,800 31,800 29,608 2,192
Court Admin-Circuit Drug Court 353,355 343,572 333,821 9,751
Court Admin-Pretrial Release 503,176 503,177 468,930 34,247
Ct. Admin-Other Circ. Ct. Grim. Costs 9,195 9,195 8,140 1,055
Court Admin-Pro Se Services 138,607 567 274 293
Ct. Admin-Custody/Visit Evaluation 4,400 4,400 300 4,100
Court Admin-Family Ct Case Mgmt - 138,040 130,582 7,458
Court Admin-Guardian Ad Litem 133,814 28,959 27,992 967
Ct.Admin-Other Circuit Court Juvenile 142,445 142,445 94,825 47,620
Court Admin-Clinical Evaluations 6,000 6,000 2,300 3,700
Ct. Admin-Masters Hearing Offcrs 3,600 3,600 1,661 1,939
Ct.Admin-Other Circ. Ct. Probate Csts 23,573 23,573 17,821 5,752
Court Admin-Information Systems 155,246 155,246 143,893 11,353
Ct. Admin-County Court Interpreter 46,451 42,065 40,221 1,844
Ct.Admin-Other Cnty Ct Criminal Csts 4,500 4,500 4,452 48
Total Court Related 7,505,022 7,240,536 6,402,409 838,127
Debt Service:
Principal - 45,243 45,243 -
(Continued)
The notes to the financial statements are an integral part of these statements.
E-11
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Interest - 8,708 8,708 -
Other Debt Service Costs - 5,490 4,490 1,000
Total Debt Service - 59,441 58,441 1,000
Total Expenditures 69,505,125 70,652,431 67,627,831 3,024,600
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures (41,686,976) (42,806,660) (35,128,985) 7,677,675
Other Financing Sources/(Uses):
Reserve for Contingencies (2,470,169) (1,694,783) - 1,694,783
Transfers from Other Funds 35,320,217 35,686,359 34,935,048 (751,311)
Transfers to Other Funds (30,000) (193,540) (138,484) 55,056
Capital Lease Acquisition - 111,696 788,990 677,294
Debt Proceeds - 30,000 29,929 _ (71)
Total Other Financing Sources/(Uses) 32,820,048 33,939,732 35,615,483 1,675,751
Net Change in Fund Balances (8,866,928) (8,866,928) 486,498 9,353,426
Fund Balances, October 1 19,541,511 19,541,511 19,541,511 -
Fund Balances, September 30 $ 10,674,583 $ 10,674,583 $ 20,028,009 $ 9,353,426
The notes to the financial statements are an integral part of these statements.
E-12
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 34,482,065 $ 34,482,065 $ 33,059,094 $ (1,422,971)
Intergovernmental 30,000 30,000 20,822 (9,178)
Charges for Services 1,870,000 1,870,000 2,003,460 133,460
Fines and Forfeitures 1,200,000 1,200,000 992,670 (207,330)
Investment Income 200,000 200,000 211,842 11,842
Miscellaneous 1,000 1,000 25,577 24,577
Total Revenues 37,783,065 37,783,065 36,313,465 (1,469,600)
EXPENDITURES:
Current:
General Government
Tax Increment Payment 300,000 300,000 271,552 28,448
Vehicle Replacement 28,735 28,735 - 28,735
Total General Government 328,735 328,735 271,552 57,183
Public Safety
Sheriffs Group Insurance 5,132,155 5,132,155 4,852,373 279,782
Bond Refunds 50,000 50,000 38,766 11,234
LEEA Funds 75,000 75,000 75,000 -
Jail Operations 99,324 99,324 99,324 -
Public Works Correction Facilities 1,597,917 1,597,917 1,497,956 99,961
Keys to Recovery Program 86,287 86,287 86,287 -
Total Public Safety 7,040,683 7,040,683 6,649,706 390,977
Court Related
Sheriff Extradition 76,000 76,000 54,356 21,644
Court Reporting Services 77,300 77,300 72,107 5,193
Clinical Evaluations 39,000 54,000 53,435 565
Court Interpreters 30,000 30,000 29,988 12
Witness Coordination 40,000 60,708 60,708 -
Expert Witness Coordination 45,000 55,000 47,123 7,877
Public Defender Conflicts 198,000 153,000 152,981 19
Other Circuit Court Criminal Costs 19,000 18,292 17,891 401
Total Court Related 524,300 524,300 488,589 35,711
Total Expenditures 7,893,718 7,893,718 7,409,847 483,871
The notes to the financial statements are an integral part of these statements. {Continued}
E-13
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 29,889,347 29,889,347 28,903,618 985,729)
Other Financing Sources/(Uses):
Reserve for Contingencies (785,772) (703,336) - 703,336
Transfers to Other Funds (31,062,992) (31,145,428) (30,266,973) 878,455
Total Other Financing Sources/(Uses) (31,848,764) {31,848,764) (30,266,973) 1,581,791
Net Change in Fund Balances (1,959,417) (1,959,417) (1,363,355) 596,062
Fund Balances, October 1 10,605,225 10,605,225 10,605,225 -
Fund Balances, September 30 $ 8,645,808 $ 8,645,808 $ 9,241,870 $ 596,062
The notes to the financial statements are an integral part of these statements.
E-14
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Taxes $ 1,275,000 $ 1,275,000 $ 1,637,032 $ 362,032
Intergovernmental 3,350,000 3,350,000 3,941,945 591,945
Charges for Services 17,000 17,000 99,506 82,506
Investment Income 225,000 225,000 112,658 (112,342)
Miscellaneous 32,000 32,000 74,246 42,246
Total Revenues 4,899,000 4,899,000 5,865,387 966,387
Expenditures:
Current:
General Government:
Vehicle Replacement 66,473 66,473 - 66,473
Transportation:
Road Department 2,692,228 2,625,310 2,442,486 182,824
County Engineer Road and Bridge 700,277 767,196 561,686 205,510
Street Lighting 202,862 202,862 197,919 4,943
Local Option Gas Tax Projects 365,705 365,705 311,463 54,242
80% Gas Tax 2,651,402 2,551,402 811,080 1,740,322
In - House Projects - 76,977 72,715 4,262
Marathon Roads 1,000,000 1,000,000 - 1,000,000
Islamorada Roads 914,000 914,000 459,745 454,255
Total Transportation 8,526,474 8,503,452 4,857,094 3,646,358
Economic Environment:
Veterans Affairs Transportation 127,256 129,756 128,773 983
Human Services:
Middle Keys Guidance Clinic 94,307 115,844 113,228 2,616
Guidance Clinic Transportation 42,351 42,351 42,351 -
Social Services Transportation 1,037,554 1,037,553 899,601 137,952
Total Human Services 1,174,212 1,195,748 1,055,180 140,568
Total Expenditures 9,894,415 9,895,429 6,041,047 3,854,382
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (4,9951415) (4,996,429) (175,660) 4,820,769
The notes to the financial statements are an integral part of these statements. {Continued}
E-15
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (321,635) (30,098) - 30,098
Transfers from Other Funds - 2,500 - (2,500)
Transfers to Other Funds (413,000) (706,023) (642,779) 63,244
Total Other Financing Sources/(Uses) (734,635) (733,621) (642,779) 90,842
Net Change in Fund Balances (5,730,050) (5,730,050) (818,439) 4,911,611
Fund Balances, October 1 8,939,489 8,939,489 8,939,489 -
Fund Balances, September 30 $ 3,209,439 $ 3,209,439 $ 8,121,050 $ 4,911,611
The notes to the financial statements are an integral part of these statements.
E-16
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental $ - $ 8,671,363 $ 2,727,790 $ (5,943,573)
Charges for Services - 199,813 191,034 (8,779)
Investment Income - 9,590 40,997 31,407
Miscellaneous - 49,230 70,079 20,849
Total Revenues - 8,929,996 3,029,900 (5,900,096)
Expenditures:
Current:
General Government:
Grant Match 400,000 97,661 - 97,661
Public Safety:
FEMA-Tropical Storm Mitch - 31,580 12,844 18,736
Emergency Management Base Grant - 162,616 161,341 1,275
Radiological Emergency Preparedness - 132,323 120,346 11,977
EMS Award Grant - 132,095 29,897 102,198
Continuity of Operations - 25,000 25,000 -
Community Emergency Response Team - 6,271 6,271 -
Rural EMS Matching Grant - 136,550 41,913 94,637
Local Mitigation Strategy Plan - 26,667 - 26,667
Sheriffs Intoxilyzer Grant - 25,400 25,400 -
Homeland Security Grant - 88,142 - 88,142
Hurricaine Charley - 55,140 - 55,140
Hurricaine Frances - 25,500 - 25,500
Hurricaine Ivan - 140,150 58,675 81,475
Total Public Safety - 987,434 481,687 505,747
Physical Environment:
Stormwater Improvement - 40,000 - 40,000
Sanitary Wastewater Master Plan - 50,000 25,200 24,800
Dreliet Vessel Removal Fish and Wildlife - 5,942 - 5,942
Homeowners Wastewater Assistance - 1,252,000 23,476 1,228,524
DCA Canals& Post Disaster - 122,912 122,912 -
Coastal Impact Assistance - 238,019 98,232 139,787
Community Development Block Grant - 946,618 34,689 911,929
The notes to the financial statements are an integral part of these statements. (Continued)
E-17
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
No Discharge Zone Education - 137,070 80,058 57,012
FK Vessell Pump-{Jut - 130,000 119,874 10,126
Clean Vessell Act LE 507 - 333,333 - 333,333
Boat Ramp Repairs - 101,660 55,000 46,660
Total Physical Environment - 3,357,554 559,441 2,798,113
Transportation:
S. FI. Water Mgmt. Dist. Stormwater - 100,000 36,756 63,244
Transportation Study Plan Update - 525,227 69,818 455,409
Safety Improvement Heritage Trail - 970,963 42,792 928,171
Florida Keys Scenic Hwy Planning - 63,865 35,000 28,865
Bicycle Pedestrian Coordination 2001 - 174,931 73,355 101,576
Overseas Heritage Trail - 1,760,145 526,344 1,233,801
Scenic Highway Interpretive - 200,000 - 200,000
Total Transportation - 3,795,131 784,065 3,011,066
Economic Environment:
JTPA Liaison - 859 - 859
Affordable Housing Coordinator - 65,131 20,050 45,081
Total Economic Environment - 65,990 20,050 45,940
Human Services:
Residential Substance Abuse Treatment - 292,111 172,391 119,720
Title II I-B Homemaker 04/05 - 123,768 96,492 27,276
Title ill-B Homemaker 03/04 - 25,610 25,524 86
Title 111-CI 04/05 - 213,363 128,367 84,996
Title 111-C1 03/04 - 54,437 54,050 387
Title III-C2 04/05 - 267,264 180,590 86,674
Title III-C2 03/04 - 67,997 67,724 273
Title III-E 04/05 - 55,247 35,850 19,397
Title Ili-E 03/04 - 17,580 17,496 84
Alzheimer's Disease Initiative 04/05 - 68,410 22,785 45,625
Alzheimer's Disease Initiative 03/04 - 61,565 55,570 5,995
Comm. Care for Disabled Adults 04/05 - 91,288 20,338 70,950
(Continued)
The notes to the financial statements are an integral part of these statements.
E-18
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Comm. Care for Disabled Adults 03/04 - 77,980 77,875 105
Comm. Care for the Elderly 02/03 - 508,552 113,515 395,037
Comm. Care for the Elderly 03/04 - 394,391 381,402 12,989
Home Care for the Elderly 02/03 - 3,854 162 3,692
Home Care for the Elderly 03/04 - 2,116 2,116 -
FKOC Sunrise House - 68,741 67,585 1,156
Safeport - 21,895 21,895 -
Sheriff Youth Challenge - 75,967 74,769 1,198
Boys and Girls Club - 45,376 45,376 -
US Fellowship of Florida - 42,150 39,717 2,433
Low Income Home Energy Prog. 04105 - 107,393 41,895 65,498
Low Income Home Energy Prog. 03/04 - 20,319 20,319 -
Total Human Services - 2,707,374 1,763,803 943,571
Culture and Recreation:
State Aid to Libraries - 143,028 143,028 -
NEH Preservation Assist - 5,000 3,236 1,764
Historic Buildings Survey - 26,250 26,000 250
Total Culture and Recreation - 174,278 172,264 2,014
Court Related:
Dependency Council - 40,028 40,028 -
Local Law Enforcement Block Gmt-2003 - 46,620 46,130 490
Local Law Enforcement Block Gmt-2004 - 100,270 99,238 1,032
Local Law Enforcement Block Grant 70,694 - 70,694
Civil Traffic Enforcement Officer 25,892 25,892 -
Total Court Related - 283,504 211,288 72,216
Total Expenditures 400,000 11,468,926 3,992,598 7,476,328
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (400,000) (2,538,930) (962,698) 1,576,232
The notes to the financial statements are an integral part of these statements. (Continued)
E-19
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (55,000) (47,060) - 47,060
Transfers from Other Funds - 2,198,930 533,720 (1,665,210)
Transfers to Other Funds - (67,940) (67,940) -
Total Other Financing Sources/(Uses) (55,000) 2,083,930 465,780 (1,618,150)
Net Change in Fund Balances (455,000) (455,000) (496,918) (41,918)
Fund Balances, October 1 3,099,304 3,099,304 3,099,304 -
Fund Balances, September 30 $ 2,644,304 $ 2,644,304 $ 2,602,386 $ (41,918)
The notes to the financial statements are an integral part of these statements.
E-20
MONROE COUNTY, FLORIDA
SHERIFF'S HIDTA GRANT SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 19,420,000 $ 28,229,964 $ 24,134,057 $ L4,095,907}
EXPENDITURES:
Current:
Public Safety 19,165,000 28,078,339 23,982,432 4,095,907
Debt Service 335,000 261,381 261,381 -
Total Expenditures 19,500,000 28,339,720 24,243,813 4,095,907
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures 80,000) (109,756) (109,756} -
Other Financing Sources/(Uses):
Capital tease Acquisition 80,000 109,756 109,756 -
Net Change in Fund Balances - - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $ - $ -
The notes to the financial statements are an integral part of these statements.
E-21
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District- Sound West Marathon
Waste Bridge Airport Airport
ASSETS
Current Assets:
Cash and Cash Equivalents $ 8,823,204 $ 8,329,025 $ 4,480,108 $ 620,448
Accounts Receivable, Net 405,337 6,748 405,995 61,384
Due from Other Funds 19,208 - - 5,650
Due from Other Governmental Units 563,054 1,430,879 2,526,758 107,625
Restricted Cash and Cash Equivalents 1,288,178 - 142,772 -
Total Current Assets 11,098,981 9,766,652 7,555,633 795,107
Noncurrent Assets:
Landfill Restricted Cash 373,918 - - -
Deferred Charges, Net 24,451 - - -
Land and Other Nondepreciable Assets 3,629,620 1,993,516 2,238,498 877,711
Capital Assets, Net of Accum. Depreciation 155,403 3,712,102 16,792,139 12,020,594
Total Noncurrent Assets 4,183,392 5,705,618 19,030,637 12,898,305
Total Assets 15,282,373 15,472,270 26,586,270 13,693,412
LIABILITIES
Current Liabilities:
Accounts Payable 943,827 751,258 1,015,064 43,063
Retainage Payable - 65,126 196,795 -
Accrued Wages and Benefits Payable 40,923 33,411 74,295 11,232
Claims and Judgements Payable 129,632 - - -
Due to Other Funds - 251 5,650 400
Due to Other Governmental Units 87,091 781 14,768 8,837
Accrued Interest Payable 65,146 - - -
Accrued Camp. Absences Payable 14,086 7,081 - -
Capital Leases Payable 50,000 - - -
Other Current Liabilities 5,260 - - -
Deposits in Escrow 197,196 300 1,299,630 6,921
Unearned Revenue - - - 293
Notes Payable 402,494 - - -
Total Current Liabilities 1,935,655 858,208 2,606,202 70,746
The notes to the financial statements are an integral part of this statement.
E-22
Internal
Service
Total Funds
$ 22,252,785 $ 17,474,399
879,464 58,294
24,858 -
4,628,316 253,687
1,430,950 -
29,216,373 17,786,380
373,918 -
24,451 -
8,739,345 54,000
32,680,238 1,388,965
41,817,952 1,442,965
71,034,325 19,229,345
2,753,212 230,276
261,921 -
159,861 75,379
129,632 5,809,504
6,301 420
111,477 4,289
65,146 -
21,167 16,773
50,000 -
5,260 6,641
1,504,047 -
293 -
402,494 -
5,470,811 6,143,282
(Continued)
E-23
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS-CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District- Sound West Marathon
Waste Bridge Airport Airport
Noncurrent Liabilities:
Landfill Closure/Post Closure Costs
Payable from Restricted Assets 373,918 - -
Accrued Comp. Absences Payable 121,274 48,836 126,855 40,470
Capital Leases Payable 917,270 - - -
Notes Payable 3,271,546 - - -
Total Noncurrent Liabilities 4,684,008 48,836 126,855 40,470
Total Liabilities 6,619,663 907,044 2,733,057 111,216
NET ASSETS.
Invested in Capital Assets, Net of Related Debt (856,287) 5,705,618 19,030,637 12,898,305
Restricted 1,662,096 - 142,772 -
Unrestricted 7,856,901 8,859,608 4,679,804 683,891
Total Net Assets $ 8,662,710 $ 14,565,226 $ 23,853,213 $ 13,582,196
Adjustment to reflect the consolidation of internal service activities related to enterprise funds.
Net Assets of Business-Type Activities
The notes to the financial statements are an integral part of this statement.
E-24
Internal
Service
Total Funds
373,918 -
337,435 124,826
917,270 -
3,271,546 -
4,900,169 124,826
10,370,980 6,268,108
36,778,273 1,442,965
1,804,868 -
22,080,204 11,518,272
60,663,345 $ 12,961,237
145,433
$ 60,808,778
E-25
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District- Sound West Marathon
Waste Bridge Airport Airport
Operating Revenues:
Franchise Fees $ 261,416 $ - $
Charges for Services 13,349,943 1,213,606 4,174,905 672,298
Fines and Forfeitures - - 11,953 -
Miscellaneous 10,125 330 2,723 3,647
Total Operating Revenues 13,621,484 1,213,936 4,189,581 675,945
Operating Expenses:
Personnel Services 774,096 550,682 1,105,622 272,398
Operations 12,685,452 261,364 4,928,454 430,317
Depreciation and Amortization 95,724 148,039 698,645 439,850
Asserted and Paid Claims - - - -
Total Operating Expenses 13,555,272 960,085 6,732,721 1,142,565
Operating Income/(Loss) 66,212 253,851 (2,543,140). (466,620)
Nonoperating Revenue/(Expenses):
Operating Grants 117,647 - 3,226,199 118,711
Grant and Donations- Other Sources 50,000 - - -
Investment Income 174,852 124,985 50,178 8,957
Gain/(Loss)on Disposition of Assets 13,620 2,943 500 (17,219)
Interest Expenses and Fiscal Charges (155,009) - - -
Total Non-Operating
Revenues/(Expenses) 201,110 127,928 3,276,877 110,449
Income/(Loss) Before Contributions and Trsfs 267,322 381,779 733,737 (356,171)
Transfers from Other Funds - - - 7,793
Transfers to Other Funds (466,721) (244,549) (169,630) (100,826)
Capital Grants and Contributions 1,434,082 1,645,898 139,581
Change in Net Assets (199,399) 1,571,312 2,210,005 (309,623)
Total Net Assets-October 1 8,862,109 12,993,914 21,643,208 13,891,819
Total Net Assets-September 30 $ 8,662,710 $ 14,565,226 $ 23,853,213 $ 13,582,196
Adjustment to reflect the consolidation of internal service activities related to enterprise funds.
Change in Net Assets of Business-Type Activities
The notes to the financial statements are an integral part of this statement.
E-26
Internal
Service
Total Funds
$ 261,416 $ -
19,410,752 21,188,730
11,953 -
16,825 559,843
19,700,946 21,748,573
2,702,798 1,385,699
18,305,587 3,503,670
1,382,258 85,773
- 12,154,917
22,390,643 17,130,059
(2,689,697) 4,618,514
3,462,557 -
50,000 -
358,972 197,917
(156) (12,613)
(155,009) -
3,716,364 185,304
1,026,667 4,803,818
7,793 -
(981,726) (445,500)
3,219,561 -
3,272,295 4,358,318
8,602,919
$ 12,961,237
154,385
$ 3,426,680
E-27
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30,2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District- Sound West Marathon
Waste Bridge Airport Airport
Operating Activities:
Cash received for services $ 13,521,516 $ 1,215,876 $ 4,258,037 $ 660,072
Cash received from funds for goods and services - - - -
Cash payments to suppliers for goods and secs (12,604,420) (231,364) (5,418,552) (821,841)
Cash payments to employees for services (505,680) (375,119) (748,021) (195,387)
Cash payments to other funds (348,727) (187,320) (244,621) (91,365)
Other operating revenue 10,125 330 2,723 3,647
Net Cash Provided by/(Used in)
Operating Activities 72,814 422,403 (2,150,434) �444,874)
Noncapital Financing Activities:
Operating grants received 117,415 - 2,824,487 14,306
Transfers from other funds - - - 7,793
Transfers to other funds (842,569) (316,614) (296,143) (144,567)
Net Cash Provided/(Used)by Noncapital
Financing Activities (725,154) (316,6141 2,528,344 (122,468)
Capital and Related Financing Activities:
Proceeds from capital grants - - 1,551,023 742,709
Acquisition of capital assets (770) (1,175,406) (1,005,119) (393,059)
Principal paid on capital debt (323,087) - - -
Interest paid on capital debt (136,050) - - -
Capital contributions - - - 155,659
Proceeds from sale of capital assets 14,612 4,002 500 301
Net Cash Provided/(Used)by Capital and
Related Financing Activities (445,295) (1,171,404) 546,404 505,610
Investing Activities:
Investment income 174,852 124,985 50,178 8,957
Net Increase/(Decrease)in Cash and
Cash Equivalents (922,783) (940,630) 974,492 (52,775)
Cash and Cash Equivalents:
October 1 11,408,083 9,269,655 3,648,388 673,223
September 30 $ 10,485,300 $ 8,329,025 $ 4,622,880 $ 620,448
The notes to the financial statements are an integral part of this statement.
E-28
Internal
Service
Total Funds
$ 19,655,501 $ 2,720,562
- 18,368,009
(19,076,177) (16,508,547)
(1,824,207) (958,577)
(872,033) (719,857)
16,825 512,683
(2,100,091) 3,414,273
2,956,208 -
7,793 -
(1,599,893) (445,500)
1,364,108 (445,500)
2,293,732 -
(2,574,354) (64,468)
(323,087) 16,508
(136,050) -
155,659 -
19,415 -
(564,685) (47,960)
358,972 197,917
(941,696) 3,118,730
24,999,349 14,355,669
$ 24,057,653 $ 17,474,399
(Continued)
E-29
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS-CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30,2004
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District- Sound West Marathon
Waste Bridge Airport Airport
Reconciliation of operating income/(loss)
to net cash provided by/
(used in)operating activities
Operating income/(loss) $ 66,212 $ 253,851 $ (2,543,140) $ (466,620)
Adjustments to reconcile operating income/
(loss)to net cash provided by/(used in)
operating activities:
Depreciation and Amortization 95,724 148,039 698,645 439,850
Change in Assets and Liabilities:
Inc./(dec.)in Accounts receivable (141,593) 5,473 102,856 (13,834)
Inc./(dec.)in Due from other funds (6,274) - 9,426 (4,036)
Inc./(dec.)in Due from govT units (9,745) (38,076)
Incd(dec.)in Due fm constitutional ofcrs 3,919 - 2,537
Inc./(dec.)in Accounts payable (2,438) 7,562 (377,302) (397,796)
Inc./(dec.)in Accrued wages/benefits payable 5,294 8,442 17,573 (1,344)
Inc./(clec.)in Claims and judgments payable (34,514) - - -
Incd(dec.)in Due to other funds 7 4,036 (136)
Inc./(dec.)in Due to other governmental units - (2,075) (174) -
Inc./(dec.)in Compensated absences payable 14,086 954 (26,815) (778)
Inc,/(dec.)in Other current liabillities 5,250 - -
Inc./(dec.)in Deposits in escrow 63,850 150 (180)
Inc.f(dec.)in Landfill/Post Closure Costs 13,043 - - -
Total adjustments 6,602 168,552 392,706 21,746
Net cash provided byl(used in)
operating activities $ 72,814 $ 422,403 $ (2,150,434) $ (444,874)
Noneash Investing,capital,and financing activities:
Contribution of capital assets from government $ - $ - $ $ 2,978 .
Loss on disposition of assets $ _(2921 $ (1,059) $ $ (17,21
Cash Reconciliation:
Unrestricted $ 8,823,204 $ 8,329,025 $ 4,480,108 $ 620,448
Restricted 1,662,096 - 142,772 -
Total $ 10,485,300 $ 8,329,025 $ 4,622,880 $ 620,448
The notes to the financial statements are an integral part of this statement.
E-30
Internal
Service
Total Funds
$ (2,689,697) $ 4,618,514
1,382,258 85,773
(47,098) (47,343)
(884) 2,480
(47,821) (106,745)
6,456 -
(769,974) 53,158
29,965 3,559
(34,514) (776,740)
3,907 (395,603)
(2,249) (44,011)
(12,553) 15,166
5,250 6,065
63,820 -
13,043 -
589,606 (1,204,241)
$ (2,100,091) $ 3,414,273
$ 2,978 $ -
$ {19,270) $ (29,121)
$ 22,252,785 $ 17,474,399
1,804,868 -
$ 24,057,653 $ 17,474,399
E-31
MONROE COUNTY, FLORIDA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Fire and
EMS
Pension Agency
Trust Fund Funds
ASSETS
Cash and Cash Equivalents $ 569,240 $ 6,746,166
Accounts Receivable - 16,951
Total Assets 569,240 $ 6,763,117
LIABILITIES
Due to Others - $ 2,375,859
Due to Other Governmental Units - 4,387,258
Total Liabilities - $ 6,763,117
NET ASSETS
Held in Trust for Pension Benefits and Other Purposes $ 569,240
The notes to the financial statements are an integral part of these statements.
E-32
MONROE COUNTY, FLORIDA
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions $ 73,840
Investment Income 7,302
Total Additions 81,142
Deductions:
Administration (4,200)
Change in Net Assets 76,942
Total Net Assets- October 1 492,298
Total Net Assets- September 30 $ 569,240
The notes to the financial statements are an integral part of these statements.
E-33
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County, Florida
(County) is presented to assist the reader in interpreting these financial statements and should be
viewed as an integral part of this report.
Reporting Entity - Entity status for financial reporting purposes is governed by Statement No. 14 of the
Governmental Accounting Standards Board (GASB) and Rules of the Auditor General, state of Florida.
The GASB is the standard-setting body for the establishment of accounting principles generally
accepted in the United States of America (GAAP) for governmental entities. Determination of the
financial reporting entity of the County is founded upon the objective of accountability. Therefore, these
financial statements include the County government (the primary government) and legally separate
component units for which operational or financial responsibility rests with the elected officials of the
County or for which the nature and significance of their relationship to the County are such that
exclusion would cause the financial statements to be misleading or incomplete.
Operational or financial responsibility is considered to have been met if the primary government
appoints a voting majority of the component unit's governing board and it is able to impose its will on
the unit or there is potential for the unit to provide specific financial benefits or impose specific financial
burdens on the primary government. All component units of the County have a September 30 fiscal
year end.
The County is a Non-Charter County established as provided by Article VIII Section I of the Florida
Constitution and Section 125 of the Florida Statutes. The Board of County Commissioners, composed
of five members, is the legislative body for the County and as such budgets and provides funding used
by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court
and the Tax Collector. The County Administrator also serves as the principal executive officer. In
addition, certain designated governmental functions are performed by constitutional officers who are
elected at-large. The constitutional officers are the Clerk of the Circuit Courts, Property Appraiser,
Sheriff, Supervisor of Elections, and Tax Collector. Although these five officers are operationally
autonomous, they do not hold sufficient corporate powers of their own to be considered legally separate
component units for financial reporting purposes. Therefore, they are reported together with the Board
as part of the primary government. Under the direction of the Clerk of Circuit Court, the Monroe County
Finance Department maintains the accounting system for the Board's operations, but excludes those of
the Property Appraiser, Sheriff, Tax Collector, Clerk of the Circuit Court and Supervisor of Elections,
each of which maintains its own accounting system.
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County; health and social services; emergency medical
services; cultural and recreational programs; solid waste services and other governmental services.
Blended component units are legally separate entities that are in substance part of the County's
operation, as they either have governing bodies that are substantively the same as the County or they
provide their services exclusively or almost exclusively to the County. The financial transactions of the
component units are merged in with similar transactions of the County as part of the primary
government. The blended component units of the County are as follows:
Monroe County, Florida Comprehensive Plan Land Authority (MCLA) - The MCLA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program
F-1
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
in Monroe County, to implement the Monroe County Comprehensive Plan and address issues
created by it. The Monroe County Board of County Commissioners serves as the governing
board and is able to impose its will. Therefore, the MCLA, for financial reporting purposes, is
considered a blended component unit of Monroe County, Florida and is presented as a special
revenue fund of the County. Complete financial statements for MCLA can be obtained from
MCLA's administrative office at 1200 Truman Avenue, Ste. 207, Key West, Florida 33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes, is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget;
however, the Board must authorize the issuance of bonded debt. Neither the MCIDA nor the
County has any legal obligation for repayment of the revenue bonds of the MCIDA. As an issuer
of"conduit"debt obligations, the MCIDA has no assets or liabilities.
Discretely-presented component units are legally separate entities, which do not meet the criteria for
blending. The Monroe County Housing Finance Authority (Authority)qualifies as a discretely presented
component unit of the County and is reported in a separate column to emphasize it is legally separate
from the County. Following is a description of the Authority:
Monroe County Housing Finance Authority(Authority) - The legal authority by which the Authority,
the discretely-presented component unit, was created is Section 159.604 of the Florida Statutes
and Monroe County, Florida Ordinance 1019-1979. This authority serves to finance dwelling
accommodations for low, moderate, and middle income persons in Monroe County. its five-
member board is appointed by the Board of County Commissioners. There is no budget approval
required by the Board, although there is an approval requirement for any bonded debt issuance.
The County has no obligation to pay the outstanding debt of the Authority; however, it does have
the power to remove an Authority board member without cause. Complete financial statements
for MCHFA can be obtained from MCHFA's administrative office at 1400 Kennedy Drive, Key
West, Florida 33040.
Basis of Presentation:
Government-wide Financial Statements: The statement of net assets and the statement of activities
report information about the nonfiduciary activities of the primary government and its discretely
presented component unit. Adjustments have been made to minimize the double counting of interfund
activity. These statements distinguish between governmental activities and business-type activities.
Governmental activities are primarily financed through taxes and intergovernmental revenues, while
business-type activities are primarily financed through charges for services to external parties.
The statement of activities presents a comparison between direct expenses of the program revenues
for each function of the County's governmental activities, and for each of the business-type activities.
Direct expenses are those that are clearly identified with a specific program or segment. Program
revenues include (a) fees, fines and charges for services, and (b) grants and contributions that are
restricted for the operating or capital requirements of a specific program. All taxes and other revenues
not meeting the criteria for classification as program revenues are reported as general revenues.
F-2
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fund Financial Statements: The fund financial statements provide information about the County's
funds, including its fiduciary fund and blended component unit. Separate statements for each fund
category — governmental, proprietary, and fiduciary — are presented. The emphasis of fund financial
statements is on major governmental and enterprise funds, each displayed in a separate column. All
remaining governmental and enterprise funds are aggregated and reported as nonmajor funds.
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity of the fund. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and
investment earnings, result from non-exchange transactions or ancillary activities.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating fund of the Board. All general tax
revenues and other receipts that are not required either legally or by accounting principles
generally accepted in the United States of America to be accounted for in other funds are
accounted for in the General Fund,
Fine and Forfeiture Special Revenue Fund -The Fine and Forfeiture Fund is used to account for
revenues received from fines and forfeitures imposed from the commission of statutory
offenses, ad valorem taxes that are transferred to the Sheriff and to account for operations of
the County's court support system.
Road and Bridge Special Revenue Fund - The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges which are not grant funded.
Governmental Grants Special Revenue Fund - The Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmental activity of federal and
state grants.
Sheriff HIDTA Grants Special Revenue Fund - The Sheriffs HIDTA Grants Fund is used to
account for all revenues and expenditures for the ONDCP Programs.
One Cent Infrastructure Surtax Capital Project Fund - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Proiect Fund — The
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Project Fund is used to
account for the proceeds of this bond issue.
The following are reported as major enterprise funds:
Municipal Service District-Waste -The Municipal Service District-Waste Fund is used to account
for the operations of solid waste collection, disposal and recycling activities, as well as the
closure and post closure of the landfills.
F-3
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Card Sound Bridge - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Key West Airport - The Key West Airport Fund is used to account for the operations of Monroe
County's Key West International Airport.
Marathon Airport— The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The County also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for the financing of workers
compensation insurance, health insurance, general liability insurance and fleet maintenance
services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund -The pension trust fund is used to account for assets held by the Board in a
trustee capacity for a volunteer fire fighters and emergency services length of service award
plan.
Agency Funds — These funds account for assets held on behalf of third parties and do not
involve the measurement of operating results. Examples include taxes, fees, and fines collected
on behalf of other governments.
Measurement Focus and Basis of Accounting:
Government-wide, Proprietary, and Fiduciary Fund Financial Statements - The government-wide,
proprietary fund, and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Eliminations have been made to minimize the
double counting of internal activities. Revenues and expenses that involve parties external to the
primary government are not eliminated in the process of consolidation. The agency funds have no
measurement focus. Revenues are recognized when earned and expenses are recognized when
incurred, regardless of when the related cash flows take place. Non-exchange transactions, in which
the Board gives (or receives) value without directly receiving (or giving) equal value in exchange,
include property taxes, grants, entitlements, and donations. On an accrual basis, revenue from grants,
entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have
been satisfied.
Amounts reported as program revenues include t) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions, including special assessments. Internally dedicated resources are reported as general
revenues rather than as program revenues. Likewise, general revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the County's enterprise funds are charges to customers for sales and services. Operating expenses for
F-4
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Governmental Fund Financial Statements - Governmental fund financial statements are a current
financial resources measurement focus, and are maintained on the modified accrual basis of
accounting. Revenues are recognized when they become susceptible to accrual; that is, when they
become both "measurable" and "available to finance expenditures of the current period." The County
considers amounts collected within 90 days after year-end to be available and thus recognizes them as
revenues of the current year, except for property taxes which is considered available 60 days after year
end. Expenditures are recognized in the accounting period in which the related fund liability is incurred,
if measurable. Principal and interest on general long-term debt are recorded as fund liabilities when
due or when amounts have been accumulated in the debt service funds for payments to be made early
in the following year.
Revenues of the County, which are susceptible to accrual under the modified accrual basis of
accounting, include property taxes, gas taxes, interest revenue, and charges for services. In applying
the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual
requirements of the numerous individual programs are used as guidance. There are, however,
essentially two types of these revenues. In one, monies must be expended for the specific purpose or
project before any amounts will be paid to the County; therefore, revenues are recognized based upon
the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure
and substantially irrevocable; i.e,, revocable only for failure to comply with prescribed compliance
requirements, such as with equal employment opportunity. These resources are reflected as revenues
at the time of receipt or earlier if they meet the availability criterion.
Under the terms of the grant agreements, the County funds certain programs by a combination of
specific cost-reimbursement grants, categorical block grants, and general revenues. Thus when
program expenses are incurred, there are both restricted and unrestricted net assets available to
finance the program. It is the County's policy to first apply cost-reimbursement grant resources to such
programs, followed by categorical block grants, and then by general revenues.
GASB Statement No. 20 Election - Pursuant to the election option made available by GASB Statement
No. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued after November
30,1989 are not applied in the preparation of the County's government-wide and enterprise fund
financial statements.
Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of
County Commissioners (the Board) in establishing the budget for the County.
1) On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and
the Supervisor of Elections shall each submit to the Board a tentative budget for their respective
offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the County a proposed budget for the fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of financing
them.
F-5
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to
obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and
adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets, except for the Impact Fees-Fair Share Housing
and the Supervisor's Voter Education and Equipment Special Revenue Funds.
6) During the year, the Office of Management and Budget acts on intradepartmental budget
changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost
center represents a particular area of Board operations or a department. All other budget
changes (whether they are transfers between cost centers or alterations of total revenues and
expenditures in a fund) are approved by the Board. Supplemental appropriations were
necessary and the budgetary data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control.
8) Budgeted to Actual Expenditure reports are employed as a management control device during
the year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except for mortgage loans
made by governmental funds. The budget for the Comprehensive Plan Land Authority Special
Revenue Fund is prepared on a basis consistent with accounting principles generally accepted in
the United States of America, except that outlays in connection with financing of mortgages
receivable are treated as expenditures for budgetary purposes. Such mortgages totaled
$2,182,031 in 2004, providing for $1,378,919 of expenditures in excess of revenues on a
budgetary basis versus $803,112 of revenues in excess of expenditures on a GAAP basis. No
budget was established for the Clerk's, Modernization Trust Special Revenue Fund as no
expenditures were anticipated.
10) All appropriations lapse at year-end.
Encumbrances - Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of moneys are recorded as a reservation of budget, is employed as
an extension of the statutorily required budgetary process. Under Florida Statutes, appropriations,
even if encumbered, lapse at fiscal year end. Encumbrances outstanding at September 30, 2004,
represented by purchase orders and other executory contracts, were approximately $13,000. It is the
County's intention to substantially honor these encumbrances under authority provided in the
subsequent year's budget.
F-6
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Cash and Cash Equivalents — Cash balances for the majority of funds are pooled for investment
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, which are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a
written investment plan. The County's investment policy allows investment of surplus funds in the
following investments:
a) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA).
b) United States Government Securities — Negotiable direct obligations, or obligation the
principal and interest of which are unconditionally guaranteed by the United States
Government.
c) United States Government Agencies— Bonds, debentures, notes, callables and fixed rate
mortgage-backed securities issued or guaranteed by United States Government
Agencies, provided such obligations are backed by the full faith and credit of the United
States.
d) Federal Instrumentalities (United States Government-sponsored agencies) — Senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage-
backed securities issued or guaranteed by United States government-sponsored
agencies (Federal Instrumentalities). These are limited to the following:
• Federal Farm Credit Bank (FFCB)
■ Federal Home Loan Bank or its County banks (FHLB)
■ Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporations (Freddie-Macs) including Federal
Home Loan Mortgage Corporation participation certificates.
e) Interest-bearing Time Deposit or Savings Account — Non-negotiable interest-bearing time
certificates of deposit or savings accounts in financial institutions organized under the
laws of this state and/or in national financial institutions organized under the laws of the
United States and doing business and situated in the State of Florida, provided that any
such deposits are secured by the Florida Security for Public Deposits Act, Chapter 280,
Florida Statutes. Additionally, the financial institution shall not be listed with any
recognized credit watch information service.
f) Registered Investment Companies (Money Market Mutual Funds) — Shares in open-end
and no-load Money Market Mutual Funds provided such funds are registered under the
Federal Investment Company Act of 1940 and operate in accordance with 17 C.F.R.
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value of the money market funds must
equal to $1.00.
g) Intergovernmental Investment Pool — Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
163.01, Florida Statutes.
F-7
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The County invests funds throughout the year in SBA funds, an investment pool administered by the
State Board of Administration of Florida. All investments are stated at fair value. Investments in the
Local Government Surplus Funds Trust Fund Investment Pool, which is an external 2a7-like investment
pool, are stated at share price, which is substantially the same as fair value. The SBA funds have fixed
net values.
Accounts Receivable - Amounts due from private individuals, organizations, or other governments,
which pertain to charges for services rendered by County departments are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
Interfund Balances and Activity - During the course of normal operations, the County has numerous
transactions between funds. Examples of theses transactions include providing services, constructing
assets or servicing debt. These transactions are generally recorded as interfund transfers, except for
internal service fund charges, which are reflected as revenues to internal service funds and expenses
to expenditures to the funds receiving the services. Additionally, short-term interfund loans are
recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid amounts related
to these transactions are reported as "due from other funds" or "due to other funds" on the fund
financial statements, and "internal balances" on the government-wide financial statements. Interfund
loans not expected to be repaid within one year are reported as advances. In governmental funds,
advances, if any, are offset equally by a fund balance reserve, which indicates that they do not
constitute expendable available financial resources and, therefore, are not available for appropriation.
Inventory — Inventory in the General Fund consists of certain supplies, which are stated at cost using
the moving average cost method. The inventory is determined by an annual physical count. No
reserve has been established within the General Fund balance as the consumption method is used to
account for this inventory.
Capital Assets - Capital assets of the County include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.
In accordance with GASB Statement No. 34, an extended period of deferral until September 30, 2006
fiscal year end is available before the County's infrastructure assets acquired prior to October 1, 2001
are required to be reported on the government-wide financial statements of the County. The County
has elected to defer reporting of certain governmental infrastructure assets acquired prior to October 1,
2001.
The County maintains a $750 threshold for additions to equipment. Buildings are capitalized when the
value is $15,000 or greater. Public domain and system infrastructure assets represent major
expenditures for such items as roads, water and sewer treatment plants and lines, landfill
improvements, parks and drainage systems. Additions and improvements for roads, water, sewer,
landfill and drainage infrastructure are capitalized when the cost amounts to $250,000 while park
additions and improvements are capitalized at $25,000.
F-8
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows:
Life—Years
Buildings 10-50
Equipment 5-10
System infrastructure 10-50
Public domain infrastructure 20-50
Capacity rights 99
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the County's policy is to use restricted resources first, and then unrestricted resources, as they are
needed.
Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2004 is included in the accompanying fund financial statements, since
such taxes are collected to finance expenditures of the subsequent period.
Compensated Absences — County policy permits employees to accumulate a limited amount of annual
and sick leave, which will be paid to employees upon termination of employment. In the government-
wide and proprietary fund financial statements an expense and a liability for compensated absences
and the salary-related payments are recorded as the leave is earned.
Landfill Closure Costs - Under the terms of current state and federal regulations, the County is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and post closure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District-Waste enterprise fund for public landfill operations.
Deferred Revenue - Deferred revenues include amounts collected before revenue recognition criteria
are met. In the governmental fund statements, amounts associated with receivables which, under the
modified accrual basis of accounting, are measurable but not yet available are reported as deferred
revenues. The deferred items of the County consist primarily of contracts for providing services in the
future and grant funds received in advance of expenditures.
Long-Term Obligations — In the government-wide financial statements, and proprietary fund financial
statements, long-term debt and other long-term obligations are reported as liabilities in the applicable
governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond
premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the
bonds using the straight-line method that approximates the effective interest method. Bonds payable
are reported net of the applicable bond premiums or discount. Bond issuance costs are reported as
deferred charges and amortized over the term of the related debt.
F-9
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
In fund financial statements, governmental fund types recognize bond premiums and discounts, as well
as bond issuance costs, during the current period. The face amount of debt issued is reported as other
financing sources. Premiums received on debt issuances are reported as other financing sources while
discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not
withheld from the actual debt proceeds received, are reported as debt service expenditures.
Use of Estimates - The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
Reclassifications — Certain amounts presented in the prior year's data have been reclassified to be
consistent with the current year's presentation.
Net Assets— Net assets in the government-wide and proprietary fund financial statements are classified
as invested in capital assets, net of related debt, restricted, and unrestricted. Restricted net assets
represent constraints on resources that are either externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments or imposed by law through state statute.
Fund Balances — In the governmental fund financial statements, reservations or restrictions of fund
balance represent amounts that are not appropriable or are legally segregated for a specific purpose.
Designations of fund balance represent tentative management plans that are subject to change.
The governmental fund types classify fund balances as follows:
Reserved
Reserved for Encumbrances - portion of fund balance available to pay for any commitments
related to purchase orders and contracts that remain unperformed at year-end.
Reserved for Land Acquisition — portion of fund balance used for the operation of the
Comprehensive Plan of the Land Authority.
Reserved for Mortgage Loans — portion of fund balance offsetting mortgages receivable for the
Comprehensive Plan Land Authority Special Revenue Fund because they are not available
spendable resources.
Unreserved
Designated for Special Revenue — portion of fund balance is designated by the County in the
Tourist Development Fund District I for beach nourishment projects.
Undesignated - portion of total fund balance available for appropriation that is uncommitted at
year-end.
NOTE 2 -CASH, CASH EQUIVALENTS AND INVESTMENTS
The County maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
F-1 0
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 2 -CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued)
Deposits - The carrying amount of the County's demand and time deposits was $24,436,178 at
September 30, 2004, These deposits are insured by the FDIC up to $100,000 at each financial
institution, and amounts in excess of $100,000 are secured by the Public Deposits Trust Fund
maintained by the Chief Financial Officer of the State of Florida. The Trust Fund is a multiple financial
institution pool with the ability to assess its member financial institutions for collateral shortfalls if a
default or insolvency has occurred.
Cash and cash equivalents consist of the following at September 30, 2004
Local Government Demand
Surplus Trust Fund_ Deposits— Total
Unrestricted Cash and Cash Equivalents:
Governmental Activities
Governmental Funds $ 112,225,647 $ 20,505,455 $ 132,731,102
Internal Service Funds 14,536,557 2,937,842 17,474,399
Business-type Activities 21,401,912 850,873 22,252,785
Total Unrestricted Cash and Cash
Equivalents 148,164,116 24,294,170 172,458,286
Restricted Cash and Cash Equivalents:
Business-type Activities 1,662,860 142,008 1,804,868
Total Cash and Cash Equivalents $ 149,826,976_ $ 24,436,178 $ 174,263,154
The $40,933,096 investments in U.S, Treasury obligations are insured and registered, with securities
held by the counterparty's trust department or agent in the County's name. The investments in Florida
Local Government Surplus Funds Trust Funds are not categorized because they are not evidenced by
underlying securities that exist in physical or book entry form. At September 30, 2004, the fiduciary
funds had pooled cash balances totaling $569,240 with the SBA and demand deposits comprising
$534,286 and $34,954, respectively. At September 30, 2004, the agency funds had demand deposit
balances totaling $6,746,166.
Component Unit — At September 30, 2004, the Monroe County Housing Finance Authority maintained
deposits totaling $57,463,which are insured by the FDIC up to $100,000.
NOTE 3—ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying government-wide and fund financial statements, are shown
net of the allowance for doubtful accounts. The allowance is as follows: $753,272 for nonmajor
governmental funds, $579,681 for the Municipal Service District-Waste Fund, and $26,252 for the Key
West Airport Fund.
NOTE 4 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2004 consist of the following:
F-1 1
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
Other Governmental Funds:
Local Housing Assistance Programs:
Second Mortgages Receivable from individuals, collateralized by personal
residences. Commencing in year sixteen of the mortgage, principal and
accrued interest at 3% will be forgiven at the rate of 6.66% annually. The entire
principal balance and accrued interest will be forgiven at the end of year thirty.
If the residence is sold before the initiation of the forgiveness period, the full
amount of the mortgage and accrued interest is due at closing. $ 129,056
Second Mortgages Receivable from individuals, collateralized
by personal residences. Principal payments shall be deferred for the term of
the first mortgage loan, or until the date the last payment is due on the first
mortgage. Interest is not charged on the mortgages unless the mortgagor is in
default, in which case the interest rate is 12% per annum from the date when
payment of the second is due. The entire balance of the loan is intended to be
forgiven. However, in the event the home is sold, transferred, rented,
refinanced or the first mortgage loan is satisfied, the entire mortgage balance
is due. 2,120,846
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire balance of the mortgage will be forgiven over a ten
year period at the rate of ten percent per year upon the anniversary of the
mortgage, provided that the mortgagor complies with the mortgage covenants.
The mortgages are interest free. 665,310
Mortgages Receivable due from individual, collateralized by personal
residence, payable in annual installments of $1,500 over a ten-year period,
interest free. 6,000
2,921,212
Affordable Housing Programs:
Second Mortgages Receivable from individuals, collateralized by land and
buildings, payable in monthly installments of $3,622 including interest at 3%,
final payment due March 1, 2004. 276,489
Second Mortgages Receivable from individuals, collateralized by personal
residences. The entire amount of the loan will be forgiven over a ten-year
period at a rate of one fifth per year, beginning on the 7th anniversary of the
completion of the construction of the improvements funded by the mortgage,
provided that the mortgagor complies with the mortgage covenants. 50,876
327,365
F-1 2
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
Comprehensive Plan Land Authority(MCLA):
First mortgages due from not-for-profit agency, collateralized by land, payable
in full August 2007, interest free. 13,984
Third mortgage due from governmental agency, collateralized by land and
building, payable in full September 2053, interest free. 1,500,000
First mortgage due from private company, collateralized by land, payable in full
May 2031, interest free. 1,500,000
First mortgage due from governmental agency, collateralized by land, payable
in full April 2028, interest free. 382,554
Second mortgage due from governmental agency, collateralized by land,
payable in full January 2034, interest free. 2,210,000
First mortgage due from governmental agency, collateralized by land and
building, payable in full September 2045, interest free. 59,025
Third mortgage due from private company, collateralized by land, payable in
full May 2050, interest free. 1,089,000
First mortgage due from private company, collateralized by land, payable in full
October 2052, interest free. 700,000
7�454,563
Total Mortgages Receivable $ 10. 03 140
As the mortgages receivable associated with the Local Housing Assistance and Affordable Housing
Programs are intended to ultimately be forgiven, an allowance for uncollectible accounts of $2,921,212
and $327,365, respectively, has been established. A reserve of fund balance of$7,454,563 represents
the mortgages receivable related to the MCLA that are equally offset by a fund balance reserve, which
indicates that they do not constitute "available spendable resources", even though they are a
component of total assets. This also represents the difference in fund balance for the Comprehensive
Plan Land Authority Special Revenue Fund on a GAAP basis versus the budgetary basis.
NOTE 5— RESTRICTED ASSETS
Restricted assets include those provided for the landfill escrow account and Airport Passenger Facility
Charges. Total restricted assets as of September 30, 2004 are as follows:
Cash and
Cash Equivalents
Enterprise Fund — Municipal Service District-Waste
Landfill Closure Escrow $ 1,662,096
F-13
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEK8BER3O. 2OO4
NOTE 5_ RESTRICTED ASSETS (Continued)
Enterprise Fund — Key West Airport
Passenger Facility Charge Funds 142,772
NOTE 6—CAPITAL ASSETS
Capital assets activity for the year ended September 3O. 2OO4is as follows:
Beginning Ending
Balances Additions
Governmental activities:
Capital assets not being depreciated:
Land $ 44.981'504 $ 4.381'038 $ (2.008,893) 47.353,649
Construction inprogress
Total capital assets not being depreciated 54,764,558 12319759
Capital assets being depreciated:
Buildings 86.817.248 4.602.277 (1.065.639) 100,153,884
Equipment 51'524,420 4.921,421 (6,061.510) 50.284.331
Infrastructure 1.382,207 2.134,167 - 3.526.374
Capacity Rights
Total capital assets being depreciated 1
Less accumulated depreciation for:
Buildings 26.666.954 2.588.992 (1.043.821) 28.212.125
Equipment 25.628.992 4.030.582 (3.207.180) 26.362.394
Infrastructure 23
Total accumulated depreciation
Total capital assets being depreciated,net 97214227 102462
Total Governmental Activities,capital assets,net
Beginning Ending
Balances Additions Reductions Balances
Buoinosn'typoaofivitien:
Capital assets not being depreciated:
Land 0 4.802.020 $ ' $ ' $ 4.802.020
Construction in progress 5,569,159 4
Total capital assets not being depreciated
Capital assets being depreciated:
Land 214.105 - (1.180) 212.925
Buildings 15.827.105 1.877.830 ' 17.504.935
Equipment 3.503.027 64.585 (162.493) 3`405.119
System Infrastructure
Total capital assets being depreciated
Less accumulated depreciation for:
Land 314.105 ' (1.180) 212.825
Buildings 2.948.078 445'424 - 3.393.500
Equipment 2.704.481 208.251 (122.143) 2.790.588
System Infrastructure 7,474,191
Total accumulated depreciation 12012250
Total capital assets being depreciated, net 2
Business-type activities,capital assets, net
F-14
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 6-CAPITAL ASSETS (Continued)
An additional $5,832,406 will be required to complete the construction projects under present
contractual agreements as of September 30, 2004.
Depreciation was charged to functions/programs on the statement of activities as follows:
Governmental Activities: Business-type Activities:
General Government $ 1,265,501 Municipal Service Dstrict-Waste $ 95,724
Public Safety 4,020,692 Card Sound Bridge 148,039
Physical Environment 33,134 Key West Airport 698,645
Transportation 381,408 Nbrathon Airport 439,850
Econornic Environment 12,445 Total Business-type Activities $ 1,382,258
Human Services 313,035
Culture and Recreation 360,657
Court Related 386,177
Total Governmental Activities $ 6,773,049
Internal service fund capital asset information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities.
NOTE 7 - LONG-TERM DEBT
The following is a summary of changes in long-term debt for the year ended September 20, 2004:
Current
Portion of
Beginning Ending Long-term
Balances Additions Payments Balances Liabilities
Governmental Activities:
Revenue bonds payable $ 25,980,000 $ $ 5,630,000 $ 20,350,000 $ 1,145,000
Revenue note payable 3,452,901 533,183 2,919,718 547,869
Note payable 29,929 4,490 25,439 5,988
Accrued compensated 5,409,255 2,886,142 2,307,370 5,988,027 582,187
Capitalized lease obligations 697,651 1,350,906 585,455 1,463,102 585,170
Other 3,400,000 - 2,000,000 1,400,000 1,400,000
Total GovtI Activities $ 38,939,807 $ 4,266,9 7-7 $ 11,060,498 $ 32,146,286 $ 4,266,214
Business-type Activities:
Revenue note payable $ 3,976,153 $ - $ 302,113 $ 3,674,040 $ 402,494
Accrued compensated 371,156 183,143 195,697 358,602 21,167
Landfill closure costs 360,875 13,043 - 373,918 -
Capitalized lease obligations 1,017,270 - 50,000 967,270 50,000
Total Business-type Activities $ 5,725,454 $ 196, 886 $ 547,810 $ 5,373,830 $ 473,661
Total Long-Term Debt $ 44,665,261 $ 4,463,163 $ 11,608,308 $ 37,520,116 $ 4,739,875
F-1 5
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 7 - LONG-TERM DEBT (Continued)
Internal service fund long-term debt information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities. Also, for governmental activities compensated absences are generally liquidated by the
applicable governmental fund.
Summary of Indebtedness
The following is a summary of the County's bonds and notes as of September 30, 2004:
Governmental Activities
Revenue Bond:
Infrastructure Sales Surtax Revenue Bonds, Series 2003 $ 20,350,000
Revenue Note:
Guaranteed Entitlement Refunding Revenue Note, Series 2002 2,953,785
Less: Unamortized Discount (34,067)
Total Revenue Note 2,919,718
Note Payable for vehicle purchase, interest free 25,439
Total Governmental Activities $ 23,295,157
Business-type Activities
Revenue Note:
Solid Waste System Refunding Revenue Note, Series 2002 $ 3,820,858
Less: Unamortized Discount (146,818)
Total Business-type Activities $ 3,674,040
Debt Service Funding Requirements - The total annual debt service requirements for bonds and notes
outstanding at September 30, 2004 are as follows:
Governmental Activities Business-type Activities
Principal Interest —Total Principal Interest Total
2005 $ 1,707,033 $ 731,318 $ 2,438,351 $ 423,468 $ 123,071 $ 546,539
2006 1,745,602 691,758 2,437,360 437,909 108,385 546,294
2007 1,800,794 651,187 2,451,981 452,841 93,197 546,038
2008 1,854,253 609,355 2,463,608 468,283 77,492 545,775
2009 1,916,542 561,331 2,477,873 484,252 61,251 545,503
2010-2014 7,245,000 2,137,490 9,382,490 1,554,105 80,677 1,634,782
2015-2019 7,060,000 708,865 7,768,865 - - -
23,329,224 6,091,304 29,420,528 3,820,858 544,073 4,364,931
Less:
Unamortized
Costs (34,067) - (34,067) (146,818) - (146,818)
$ 23,295,157 $ 6,091,304 $ 29,386,461 3,674,040 _$ 544,073 $ 4,218,113
F-1 6
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEK8BER3O. 2OO4
NOTE 7 ~ LONG-TERM DEBT (Continued)
At September 3O. 2004. the current portion [f the VManlortized discount totals $29,150.
Long-Term Debt at September 30, 2004 is composed of the following issues:
$21,455,000 Infrastructure Sales Surtax Revenue Bonds,Series 2003
Type: General Government Revenue Bonds
Dated: K4arnh2DO3
Final maturity: Ynar2O18
Principal payment date: April
|nbannot payment dates: April 1 and October 1
Interest rates: 3.0Y6bo4.096
Reserve requirement: None; &1B|Ainsunad.
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax
Purpose: To construct and acquire equipment and capital improvements.
Callprovisions: First redemption date may not be later than 4/20/13 and no call
premium may exceed 2%of the par amount redeemed.
$3,495,144 Guaranteed Entitlement Refunding Revenue Note,Series 2002
Type: General Government Revenue Note
Dated: December 2002
Final maturity: Yeor2O09
Principal payment date: December
Interest payment dates: June 1 and December 1
Interest rates: 2.96Y6
Reserve requirement: None.
Revenue pledged: Lien and pledge of Guaranteed Entitlement and Second Guaranteed
Entitlement from the State Revenue Sharing Trust Fund provided by Chapter 219,
Florida Statutes.
Purpose: To refund ona current basis the$7.23O.000 Monroe County, Florida
Refunding Revenue Bonds, Series 1993.
Call provisions: No prepayment penalty. Bank requires 1O days notice,
$4,143,945 Solid Waste Disl2osal System Refunding Revenue Note, Series 2002
Type: Enterprise Revenue Note
Dated: Deoember2OO2
Final maturity: Year2U12
Principal payment date: October
Interest payment dates: April 1 and October i
Interest rates: 3.4196
Reserve requirement: None mnNote.
Revenue pledged: Gross revenues from the solid waste disposal, collection and
management systems,
Purpose: To refund on o current basis the Monroe County Municipal Service District
Refunding Improvement Bonds, Series 19Q1.
Call provisions: No prepayment penalty. Bank requires 10 days notice.
F-17
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 7 -LONG-TERM DEBT (Continued)
Other Long-Term Debt
On February 19, 2003, the Board approved a settlement agreement pertaining to a land use lawsuit.
The agreement requires that the Board make payments totaling $5,900,000 to the plaintiffs. The first
and second payments were made March 14, 2003 and February 14, 2004 in the sums of $2,500,000
and $2,000,000, respectively. The final payment of $1,400,000 was made in February, 2005. It is
anticipated that Infrastructure Sales Tax Revenues are available to fund the payments.
NOTE 8 - DEFEASANCE OF DEBT
In prior years, the County defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in
the County's financial statements.
The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September
30, 2004:
$2,155,000 Refunding Improvement Revenue Bonds, Series 1983;
defeased on January 1, 1993 using proceeds from the Refunding
Improvement Revenue Bonds, Series 1993/83 $ 1,055,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May
1, 1993 using proceeds from the Refunding Revenue Bonds, Series
1993188 2,825,000
Total Governmental Activities 3 8 QQO
$8,000,000 Municipal Service District Improvement Revenue Bonds,
Series 1980; defeased on December 6, 1985 using proceeds from the
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985 $ 5,370,000
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985; defeased on April 1, 1991 using proceeds from the Municipal
Service District Refunding Improvement Bonds, Series 1991 5,310,000
$4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds,
Series 1993; defeased on March 8, 1994 using available cash 1,695,000
Total Business--type Activities $12,375 00.Q
NOTE 9 - LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The future minimum debt reductions under capitalized leases consist of the following at September 30,
2004:
F-18
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 9 - LEASE OBLIGATIONS (Continued)
Governmental Business-type
Activities Activities
Fiscal year ending September 30:
2005 $ 637,659 $ 50,000
2006 357,249 50,000
2007 314,268 50,000
2008 161,331 50,000
2009 125,401 50,000
2010-2014 - 250,000
2015-2019 - 250,000
2020-2024 - 217,270
Total minimum payments 1,595,908 967,270
Amounts representing interest 132,806) -
Present value of net minimum lease payments $ 1,463,102 $ 967,270
Leased property which has been capitalized as of September 30, 2004 is as follows:
Governmental Business-type
Activities Activities
Equipment $ 2,539,962 $ 2,335,830
Less: Accumulated Depreciation (418,138) (2,335,830)
$ 2,1 L 1,824 $ -
Rental expense under cancelable operating leases for the current year amounted to $795,068.
The City of Key West leases two properties with a cost of $441,073 from the MCLA. These properties,
which are included in capital assets, are used to provide parking and city recreational facilities. The
terms of the leases provide for rental of $1 per year for 30 years, expiring in the year 2022. Monroe
County provides the MCLA's office space at no cost.
NOTE 10 -INTERFUND BALANCES
Interfund balances at September 30, 2004 are as follows:
Payable Fund: Receivable Fund:
One Cent Nonmajor Marathon
General Rd&Bridge Govt'I Grants Infrastruct. Govt'I MSD Airport Total
General $ - $ - $ 255,211 $ - $ 5,461 $ 3,617 $ - $ 264,289
Fine&Forfeiture - - 17,138 - - - - 17,138
Road and Bridge - - 36,756 - - 9,794 - 46,550
HIDTA Grants - - - - 103,378 - - 103,378
One Cent - - - - - 76 - 76
Nonmajor Govt'l 815,975 - (5,058) 8,538 249,814 4,760 - 1,074,029
Card Sound Bridge - 110 - - - 141 - 251
Key West Airport - - - - - - 5,650 5,650
Marathon Airport - - - - - 400 - 400
Internal Service - - - - - 420 - 420
Total $ 815,975 $ 110 $ 304,047 $ 8,538 $ 358,653 $ 19,208 $ 5,650 $ 1,512,181
F-19
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 10 -INTERFUND BALANCES (Continued)
During the course of operations, transactions occur which result in amounts owed to a particular
fund by another fund, other than for goods provided or services rendered. These receivables
and payables are due within a year and are classified as "Due from other funds/Due to other
funds" on the governmental funds balance sheet or proprietary fund statement of net assets.
NOTE 11 - INTERFUND TRANSFERS
Interfund transfers at September 30, 2004 were as follows:
From: To:
Governmental Nonmajor Marathon
General Grants Governmental Airport Total
General $ - $ 82,609 $ 55,875 $ - $ 138,484
Fine and Forfeiture 30,223,875 43,098 - - 30,266,973
Road and Bridge 606,023 36,756 - - 642,779
Governmental Grants 67,940 - - - 67,940
One Cent Infrastructure 163,976 - 3,949,992 4,113,968
Nonmajor Governmental 2,453,801 371,257 2,202,001 - 5,027,059
MSD 466,721 - - - 466,721
Card Sound Bridge 244,549 - - - 244,549
Key West Airport 161,837 - - 7,793 169,630
Marathon Airport 100,826 - - - 100,826
Internal Service 445,500 - - - 445,500
Total $34,935,048 $ 533,720 $ 6,207,868 $ 7,793 $ 41,684,429
Transfers between the major funds, other nonmajor governmental and enterprise funds, and
internal service funds were primarily to support the capital projects and operations of the funds.
NOTE 12 - RISK MANAGEMENT
The County is exposed to various risks of loss related to tort; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; and natural disasters.
During the fiscal years ended 1976, 1984 and 1988, the County established the Worker's
Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service
funds to account for and finance its uninsured risks of loss. Under these programs, the
Worker's Compensation provides $1,000,000 coverage per claim. The Group Insurance Fund
provides self insured excess claims. Risk Management has a $5,000,000 excess insurance
policy for general liability claims with a $100,000 self-insured retention, and building property
damage is covered for the actual value of the building with a deductible between $100,000 and
$250,000. Deductibles for windstorm and flood vary by location. The Board purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other
risks of loss. Settled claims have not exceeded this commercial coverage in any of the past
three years.
F-20
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 12 - RISK MANAGEMENT(Continued)
All funds of the County participate in the programs and make payments to the Worker's
Compensation, Group Insurance and Risk Management Funds based on estimates of the
amounts needed to pay prior and current year claims. The claims liabilities reported at
September 30, 2004 are based on the requirements of Governmental Accounting Standards
Board Statement No. 10, which requires that a liability for claims be reported if information prior
to the issuance of the financial statements indicates that it is probable that a liability has been
incurred at the date of the financial statements and the amount of the loss can be reasonably
estimated.
Changes in the claims liability amounts in fiscal year 2003 and 2004 were:
Workers Group Risk
Compensation Insurance Management Total
Balance at September 30, 2002 $ 900,000 $ 3,456,758 $ 1,638,850 $ 5,995,608
Current year claims and changes
in estimates 1,198,011 13,091,270 147,617 14,436,898
Claim payments (1,098,011) (12,502,537) (245,714) (13,846,262)
Balance at September 30,2003 1,000,000 4,045,491 1,540,753 6,586,244
Current year claims and changes
in estimates 909,089 10,288,730 180,358 11,378,177
Claim payments (909,089) (11,026,324) (219,504) (12,154,917)
Balance at September 30, 2004 $ 1,000,000 $ 3,307,897 1,501,607 $ 5,809,504
NOTE 13 - RETIREMENT PLAN
Florida Retirement System:
Plan Description — Substantially all full-time County employees are participants in the Florida
Retirement System, (FRS), a multiple-employer, cost-sharing public employees defined benefit
retirement system administered by the Florida Department of Administration. As a general rule,
membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university,
community college or participating city or special district within the State of Florida. The FRS
provides retirement and disability benefits, annual cost-of living adjustments, and death benefits
to plan members and beneficiaries. Benefits are established by Chapter 121, Florida Statutes,
and Chapter 605, Florida Administrative Code. Amendments to the law can be made only by
Act of the Florida legislature.
The FRS provides for vesting of benefits after 6 years of credited service. Normal retirement
benefits are available to employees who retire at or after age 62 with 6 or more years of service.
Early retirement is available after 6 years of service with a 5% reduction in benefits for each
year prior to the normal retirement age. Retirement benefits are based on age, average
compensation and years-of-service credit where average compensation is computed as the
average of an individual's five highest years of earnings.
The Florida Division of Retirement issues a publicly available financial report that includes
financial statements and required supplementary information for the FRS. The report may be
F-21
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 13 - RETIREMENT PLAN (Continued)
obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C,
Tallahassee, FL 32399-1560, or from the website www.frs.state.fl.us.
Funding Policy—The FRS is noncontributory for members. Participating employer contributions
are based upon state-wide rates established by the State of Florida. These rates are applied to
employee salaries as follows: regular employees, 7.39%, special risk employees,
18.53%,special risk administrative support 9.92%; elected officials, 15.23%, and senior
management 9.37%.
The County contributed to the plan an amount equal to 9.1% of covered payroll during the fiscal
year ended September 30, 2004. The County's contributions made during the years ended
September 30, 2004, 2003, and 2002 were $6,138,165, $6,097,710, and $5,998,212,
respectively, equal to the required contribution requirements for each year. Therefore, the
County does not have a pension asset or liability as determined in accordance with GASB
Statement No.27.
NOTE 14 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES
Plan Description — The Monroe County, Florida Volunteer Firefighter and Emergency Medical
Services Length of Service Award Plan (LOSAP) is a single-employer defined benefit pension
plan administered by the Board. LOSAP provides retirement and death benefits to plan
members and beneficiaries. Monroe County Ordinance 026-1999 defines the authority under
which contribution and benefit provisions may be amended. This authority is presently held by
the County. LOSAP had 193 participants for the plan year ended December 31, 2003.
Separate, stand-alone financial statements for LOSAP are not provided.
Funding Policy — The contribution requirements for plan members and the County are
established and may be amended by the Board. Plan members are not required to contribute.
The County contributes an amount determined by an actuarial study. Benefits are calculated
based on years of service as the participants are unpaid volunteers. The current contribution
rate is $383 per volunteer year of service. Benefits and refunds paid to participants are recorded
when due and payable in accordance with the terms of LOSAP. Administrative costs are paid
by the County.
Annual Pension Cost and Net Pension Obligation
Annual Required Contribution $ 73,840
Interest Adjustment -
Contributions Made (73,840)
Increase in Net Pension Obligation
Net Pension Obligation, beginning of year
Net Pension Obligation, end of year $
F-22
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 14 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES (Continued)
The annual required contribution for the past year was determined as part of the December 31,
2003 actuarial valuation using a variation of the aggregate actuarial cost method. This method
does not identify or separately amortize unfunded actuarial liabilities. The actuarial assumptions
included (a) 5.0% investment rate of return (b) no assumption for mortality pattern as it is
inapplicable (c) no assumption for salary increases as benefits are not based on compensation
and (d) no increase for inflation as benefits are based on a flat amount per year of service. The
actuarial value of assets includes only the fair value of the assets. There was no unfunded
actuarial accrued liability at December 31, 2003.
Three Year Trend Information
Annual Pension Cost Percentage of APC Net Pension
Fiscal Year Ending (APC) Contributed Obligation
12/31/01 $ 66,250 100% $
12/31/02 $ 89,437 100% $
12/31/03 $ 73,840 100% $
NOTE 15 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition to the retirement plan described in the previous note, the County provides post
retirement health care benefits in accordance with state statutes, to all employees who retire
from the County with at least 10 years of service and have attained the age of 62; and who are
enrolled in the County's group health plan. Currently 253 retirees are eligible for this post
employment benefit. Expenditures for post retirement health care benefits, excluding claims, are
recognized as the premiums are paid. During the year ended September 30, 2004 expenditures
of$2,244,589 were recognized for post retirement health care.
NOTE 16— RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in Note 1, current regulations of the U.S. Environmental Protection Agency (EPA)
and the Florida Department of Environmental Protection (FDEP) require municipal solid waste
landfills to place a final cover on closed landfill areas, and to maintain those areas for up to 30
years after closure. The County periodically obtains updated and revised estimates of total
future closure and postclosure costs from its consulting engineers. All amounts recognized are
based upon what it would cost to perform closure and postclosure functions in current dollars.
Actual costs may be different due to inflation, changes in technology, or changes in laws and
regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity
used to date. The landfill capacity of the County's previously operated landfills is 100% used
and has no remaining landfill life. Closure of these landfills was substantially completed during
the year ended September 30, 1994. The County has another landfill site, which has never
been used. Accordingly, no future closure cost is accruable except for post closure costs
estimated to be incurred in the coming year. At September 30, 2004, the estimated future cost
for postclosure maintenance, which is reported as a long-term liability in the Municipal Service
District-Waste enterprise fund, totaled $373,918.
F-23
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 16— RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued)
For the public landfill, accounted for in the Municipal Service District-Waste enterprise fund,
expenses associated with the final closure and postclosure maintenance of landfill areas are
recognized over the active life of those areas. These costs are recognized in each operating
period based on the amount of waste received during that period, regardless of when cash
disbursements are made for these costs. The cumulative effect of updated and revised
estimates of closure-related costs is recognized in the period of the change to the extent it
relates to current and past operations.
The Florida Department of Environmental Protection approved a post closure operating plan,
which permits the County to fund closure, and post closure costs as an operating expense using
annual appropriations. The landfill is required by state and federal laws and regulations to make
annual contributions to a cash escrow account to meet financial assurance requirements. In
accordance with laws and regulations, the landfill had cash and investments of$1,662,096 held
for these purposes at September 30, 2004. In the event closure escrows and interest earnings
prove inadequate due to inflation, changes in technology or additional post closure care
requirements, these costs may need to be covered by charges to service users.
NOTE 17 —OPERATING LEASES
The County leases certain office space, equipment and vehicles under operating lease
agreements. The following is a schedule by years of minimum future rentals under
noncancelable operating leases as of September 30, 2004:
Year Ending
September 30th
2005 $ 2,112,289
2006 2,043,753
2007 1,907,579
2008 1,825,925
2009 1,879,227
Thereafter 10,269,822
Total $ 20,038,595
NOTE 18 - LITIGATION
The County is a defendant in various lawsuits and is involved in other disputes wherein
substantial amounts are claimed. In the opinion of the County, these suits and claims should
not result in judgments or settlements, which, in aggregate, would have a material adverse
effect on the County's financial condition.
NOTE 19 -COMMITMENTS AND CONTINGENCIES
Grant Programs - The County participates in a number of federally assisted grant programs.
These programs are subject to financial and compliance audits by the grantors or their
representatives.
F-24
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004
NOTE 19 -COMMITMENTS AND CONTINGENCIES (Continued)
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on
borrowed construction funds in excess of the interest costs are required to be rebated to the
federal government. The County has estimated that there will be no significant liability for
arbitrage rebate.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact
fees may be refunded within one year following the end of the sixth year from the date on which
the impact fee was paid or within three months of the noncommencement of construction.
NOTE 20— CONDUIT DEBT
Industrial Development Bonds - By resolution adopted February 21, 1995, the Board authorized
the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo
Utility Corporation Project. The bonds were subsequently issued March 9, 1995 and are
secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation.
These bonds do not constitute an obligation of the Board and mature March 2025.
IDA Health Care Facilities Revenue Bonds, Series 2003 - The Monroe County Industrial
Development Authority approved the issuance of IDA Health Care Facilities Revenue Bonds,
Series 2003, not to exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of
the Middles Keys, Inc. to provide for the refinancing of certain outstanding indebtedness of the
corporation and for financing certain capital improvements to the corporations health care
facilities. Ownership of the acquired facilities is in the name of the private entity served by the
bond issuance. Neither the County, the Authority, the State, nor any political subdivision thereof
is obligated in any manner for the repayment of the bonds. Accordingly, the bonds are not
reported as liabilities in the accompanying financial statements. Maturity of the Series 2003
Bonds is August 1, 2018.
NOTE 21 —RECONCILIATION OF GAAP AND BUDGET BASED EXPENDITURES
The budget for the Comprehensive Plan Land Authority Special Revenue Fund is prepared on a
basis consistent with accounting principles generally accepted in the United States of America,
except that outlays in connection with financing of mortgages receivable totaling $2,183,031 are
treated as expenditures for budgetary purposes.
F-25
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MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 10,500,000 $ 10,822,886 $ 15,365,641 $ 4,542,755
Charges for Services - - 272,445 272,445
Fines and Forfeitures - 1,622,885 1,067,511 (555,374)
Investment Income 600,000 600,000 561,482 (38,518)
Miscellaneous 322,886 - - -
Total Revenues 11,422,886 13,045,771 17,267,079 4,221,308
EXPENDITURES:
Current:
Capital Outlay:
General Government:
Vehicle Replacement 19,274 6,998 - 6,998
General Government Projects 9,946,500 9,007,162 3,300,572 5,706,590
Total General Government 9,965,774 9,014,160 3,300,572 5,713,588
Public Safety:
Public Safety Projects - 3,554,071 1,342,395 2,211,676
Old Mariners Hospital 2,252,016 1,622,884 1,514,802 108,082
Islamorada Emergency Vehicle 285,000 - - -
Total Public Safety 2,537,016 5,176,955 2,857,197 2,319,758
Physical Environment:
Physical Environment 3,500,000 3,735,071 765,549 2,969,522
Breezeswept 312,886 - - -
Total Physical Environment 3,812,886 3,735,071 765,549 2,969,522
Transportation:
Construction Management 539,996 552,272 353,362 198,910
Human Services 750,000 1,142,794 220,407 922,387
Culture and Recreation 5,675,696 5,495,196 765,676 4,729,520
Total Capital Outlay 23,281,368 25,116,448 8,262,763 16,853,685
(Continued)
G-1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL-CONTINUED
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (11,858,482) (12,070,677) 9,004,316 21,074,993
Other Financing Sources/(Uses):
Reserve for Contingencies (1,029,587) (570,190) - 570,190
Transfers from Other Funds - 9,472 - (9,472)
Transfers to Other Funds (8,412,672) (8,669,346) (4,113,968) 4,555,378
Total Other Financing Sources/(Uses) (9,442,259) (9,230,064) (4,113,968) 5,116,096
Net Change in Fund Balances (21,300,741) (21, 00,741) 4,890,348 26,191,089
Fund Balances, October 1 34,809,939 34,809,939 34,809,939 -
Fund Balances, September 30 $ 13,509,198 $ 13,509,198 $ 39,700,287 $ 26,191,089
G-2
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003 CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 150,000 $ 150,000 $ 308,002 $ 158,002
EXPENDITURES:
Current:
Capital Outlay:
General Government:
General Government Projects 1 2,590,000 2,590,000 8,836 2,581,164
General Government Projects 11 9,494,320 9,494,320 - 9,494,320
Total General Government 12,084,320 12,084,320 8,836 12,075,484
Public Safety:
Public Safety Projects 1 5,307,000 6,142,041 1,991,133 4,150,908
Public Safety Projects 11 1,100,000 264,959 - 264,959
Total Public Safety 6,407,000 6,407,000 1,991,133 4,415,867
Human Services:
Human Service Projects 1 2,185,000 2,185,000 73,919 2,111,081
Human Service Projects 11 300,000 300,000 - 300,000
Total Human Services 2,485,000 2,485,000 73,919 2,411,081
Total Capital Outlay 20,976,320 20,976,320 2,073,888 18,902,432
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (20,826,320) (20,826,320) (1,765,886) 19,060,434
Net Change in Fund Balances (20,826,320) (20,826,320) (1,765,886) 19,060,434
Fund Balances, October 1 20,885,814 20,885,814 20,885,814 -
Fund Balances, September 30 $ 59,494 $ 59,494 $ 19,119,928 $ 19,060,434
G-3
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NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
AFFORDABLE HOUSING PROGRAMS
r%
To account for revenues and expenditures of various low income housing programs.
LAW LIBRARY
To account for all revenues and expenditures for the County's law library.
TOURIST DEVELOPMENT DISTRICTS
To account for the local option three-cent bed tax in five districts, all districts two cent, and administrative
and promotional funds for the expenditures of advertising, promotions, and special events of the County
Tourist Development Council.
IMPACT FEES
To account for the revenues and expenditures relating to impact fees collected for roadways, parks and
recreation, libraries, solid waste, police facilities, fire and EMS, and fair share housing.
FIRE AND AMBULANCE DISTRICTS
To account for revenues and expenditures in districts for fire and ambulance services.
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT
To account for all transportation and hospitalization costs of Monroe County trauma patients in Dade
County.
UNINCORPORATED AREA SERVICE DISTRICTS
To account for all revenues and expenditures for planning, building and zoning and parks and recreation
services provided only to the unincorporated area of the County.
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND—
The Local Housing Assistance Fund is used to account for the revenues and expenditures for the
administration and implementation of the State Housing Initiatives Partnership Program.
MUNICIPAL POLICING
To account for all revenues and expenditures for local road patrol law enforcement in the City of Marathon,
City of Layton and Islamorada, Village of Islands.
911 ENHANCEMENT FEES
To account for fees levied on each telephone access line in Monroe County for the enhancement of the
911 emergency telephone system.
DUCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services for the Duck Key District.
BOATING IMPROVEMENT
To account for revenues and expenditures for providing boating-related activities, for removal of vessels
and floating structures deemed a hazard to public safety and health, and for manatee and marine mammal
protection and recovery.
MISCELLANEOUS SPECIAL REVENUE
To account for revenues and expenditures earmarked for specific purposes.
ENVIRONMENTAL RESTORATION
To account for all revenue and expenditures for fines/fees collected and earmarked for environmental
protection.
(Continued)
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS—CONTINUED
LAW ENFORCEMENT TRUST
To account for the funds used for the purpose of training police officers and supporting personnel in the
prevention, investigation, detection and identification of crime.
COURT FACILITY FEES
To account for revenues collected upon the institution of any civil action, suit or proceeding to be used
exclusively in providing and maintaining existing and future facilities for the use of the Circuit and County
Court systems.
DRUG ABUSE TRUST
To account for assessments collected for drug abuse programs and to disburse assistance grants for drug
abuse treatment and/or educational programs which meet the standards for qualification of such programs
by the Department of Health and Rehabilitative Services.
MARATHON MUNICIPAL SERVICE
To account for the revenues and expenditures for municipal services for Marathon.
CONCH KEY WASTEWATER MTSU
To account for the revenues and expenditures for waste water services for Conch Key.
BAY POINT WASTEWATER MTSU
To account for the revenues and expenditures for waste water services for Bay Point.
KEY LARGO WASTEWATER MTSU
To account for the revenues and expenditures for waste water services for Key Largo,
COMPREHENSIVE PLAN LAND AUTHORITY
To account for the revenues and expenditures for purchasing unbuildable, recreational and conservational
property and repackaging the property to meet the land use requirements.
SHERIFF'S INMATE COMMISSARY
To account for the revenues and expenditures of inmate telephone commissions, canteen revenues and
other inmate programs.
SHERIFF'S IMPACT SUPPORT
To account for the revenues and expenditures relating to the administration of the South Florida Drug &
Money Laundering Task Force.
SHERIFF'S OFF-DUTY
To account for the revenues, expenditures and related reimbursements for law enforcement services
provided to other organizations.
SHERIFF'S GRANTS
To account for the revenues and expenditures relating to various grants.
SHERIFF'S TEEN COURT
To account for the revenues and expenditures pertaining to a program designed to deter juveniles who are
becoming involved in crime.
SHERIFF'S SOUTH FLORIDA LAW ENFORCEMENT TRUST
To account for the revenues and expenditures pertaining to South Florida Drug & Money Laundering Task
Force.
(Continued)
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS—CONTINUED
SHERIFF'S SHARED ASSET FORFEITURE
To account for the revenues and expenditures of the Sheriff Department's shared asset forfeiture program.
SHERIFF'S FEDERAL FORFEITURE
To account for the Sheriff's revenues produced from forfeitures and expenditures in the prevention,
investigation, detection and identification of crime.
SHERIFF'S HIDTA ADMINISTRATIVE
To account for the revenues of service fees collected for administering HIDTA grants. Expenditures relate
to the costs of administering the grants.
SHERIFF'S AIRPORT SERVICES
To account for expenditures related to providing security at airports throughout the county.
SHERIFF'S LAW ENFORCEMENT TRUST
To account for expenditures to non-profit organizations to help deter drug use and juvenile delinquency.
SHERIFF'S FINE AND FORFEITURE
To account for the proceeds from state forfeitures received primarily from the South Florida Drug and
Money Laundering Task Force.
CLERK'S MODERNIZATION TRUST FUND
To account for revenue received through an additional recording fee pursuant to Florida Statute
28.24(15)(d)to be used for equipment, equipment maintenance, training and technical assistance
necessary to modernize the clerk's public records system.
CLERK'S COURT RELATED
To account for revenues and expenditures for providing court related services under the direction of the
Clerk of the Circuit Court.
SUPERVISOR'S VOTER EDUCATION & EQUIPMENT
To account for revenue received through grants for the education of voters and the purchase of voter
equipment.
DEBT SERVICE FUNDS
1993 REFUNDING IMPROVEMENT BONDS—1988
To account for accumulation of resources for, and payment of, interest and principal on the long-term debt
incurred in the refunding of the 1988 A& B Improvement Bonds.
1991 SALES TAX REVENUE AND REFUNDING BONDS
To account for accumulation of resources for, and payment of, interest and principal on the Jong-term debt
incurred in the building of the new Monroe County Detention Facility.
CLERK'S REVENUE NOTE
To account for accumulation of resources for, and payment of, interest and principal on the long-term debt
incurred for the Clerk's network system.
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003
To account for accumulation of resources for, and payment of, interest and principal on the long-term debt
incurred in the issuance of$21,455,000 in revenue bonds.
CAPITAL PROJECT FUNDS
CLERK'S REVENUE NOTE
To account for the Clerk's network system from the Florida Local Government Finance Commission Loan.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin& Promo
Programs Library Two Cent Two Cent
ASSETS
Cash and Cash Equivalents $ 277,779 $ 44,125 $ 3,618,884 $ 4,138,976
Accounts Receivable, Net - - - 85
Due from Other Funds - - 19,194 39,773
Due from Other Governmental Units - - 17,691 27,865
Mortgages Receivable 327,365 - - -
Allowance for Mortgage Receivable (327,365) - - -
Interest Receivable - - - -
Total Assets $ 277,779 $ 44,125 $ 3,655,769 $ 4,206,699
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ - $ 389,583 $ 434,873
Retainage Payable - - - -
Accrued Wages and Benefits Payable - - 176 2,817
Due to Other Funds - - - -
Due to Other Governmental Units - 15 4,434 2,650
Deposits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities - 15 394,193 440,340
Fund Balances:
Reserved for:
Encumbrances - - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 277,779 44,110 3,261,576 3,766,359
Total Fund Balances 277,779 44,110 3,261,576 3,766,359
Total Liabilities and Fund Balances $ 277,779 $ 44,125 $ 3,655,769 $ 4,206,699
H-1
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District#One, District#Two, District#Three, District#Four, District#Five, Impact Fees-
Three Cent Three Dent Three Dent Three Cent Three Cent Roadways
$ 4,310,923 $ 492,071 $ 1,195,381 $ 1,327,938 $ 1,055,394 $ 6,947,932
15,907 1,670 3,987 3,801 4,119 -
14,322 1,396 3,424 3,397 3,859 950
$ 4,341,152 $ 495,137 $ 1,202,792 $ 1,335,136 $ 1,063,372 $ 6,948,882
$ 1,009,683 $ 22,950 $ 57,750 $ 67,907 $ 167,538 $ -
3,525 1,324 65 69 3,423 -
1,653 - - - - 154,152
25,177 - 71,322 - - -
1,040,038 24,274 129,137 67,976 170,961 154,152
409,726 - - - - -
2,891,388 470,863 1,073,655 1,267,160 892,411 6,794,730
3,301,114 470,863 1,073,655 1,267,160 892,411 6,794,730
$ 4,341,152 $ 495,137 $ 1,202,792 $ 1,335,136 $ 1,063,372 $ 6,948,882
{Continued}
H-2
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Impact Fees- Impact Fees-
Parks and Impact Fees- Impact Fees- Police
Recreation Libraries Solid Waste Facilities
ASSETS
Cash and Cash Equivalents $ 1,038,390 $ 458,309 $ 184,947 $ 218,128
Accounts Receivable, Net - - - -
Due from Other Funds - - - -
Due from Other Governmental Units - 726 192 45
Mortgages Receivable - - - -
Allowance for Mortgage Receivable - - - -
Interest Receivable - - - -
Total Assets $ 1,038,390 $ 459,035 $ 185,139 $ 218,173
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ - $ - $ -
Retainage Payable - - - 33,628
Accrued Wages and Benefits Payable - - - -
Due to Other Funds - - - -
Due to Other Governmental Units - - - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities - - - 33,628
Fund Balances:
Reserved for:
Encumbrances - - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 1,038,390 459,035 185,139 184,545
Total Fund Balances 1,038,390 459,035 185,139 184,545
Total Liabilities and Fund Balances $ 1,038,390 $ 459,035 $ 185,139 $ 218,173
H-3
REVENUE FUNDS
Impact Fees, Fire & Amb Upper Keys Unincorp.
Employee District#1, Health Care Fire & Amb Area Service
Impact Fees- Fair Share Lower and Special District#6, District-
Fire & EMS Housing Middle Keys Taxing District Key Largo Parks & Rec.
$ 231,576 $ 15,645 $ 1,513,770 $ 2,652,739 $ 403,199 $ 844,060
- - 321,111 - - -
315 - 207,728 - 13,741 55,794
$ 231,891 $ 15,645 $ 2,042,609 $ 2,652,739 $ 416,940 $ 899,854
$ - $ - $ 96,805 $ 7,743 $ 31,256 $ 17,195
- 332,144 7,430 2,671 34,017
1,079 - - 118
1,079 170 1,643 1,979
- - - 330
120,803 - - -
551,910 15,343 35,570 53,639
- 216 7,715 3,433 -
231,891 15,645 1,490,483 2,629,681 377,937 846,215
231,891 15,645 1,490,699 2,637,396 381,370 846,215
$ 231,891 $ 15,645 $ 2,042,609 $ 2,652,739 $ 416,940 $ 899,854
(Continued)
H-4
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Unincorp.
Area Service Local 911
Dist-Planning, Housing Municipal Enhancement
Bldg. &Zoning Assistance Policing Fees
ASSETS
Cash and Cash Equivalents $ 9,161,374 $ 2,700,520 $ 1,083,084 $ 487,711
Accounts Receivable, Net 1,956 - - 26,172
Due from Other Funds - - - -
Due from Other Governmental Units 266,411 - 49,603 31,504
Mortgages Receivable - 2,921,212 - -
Allowance for Mortgage Receivable - (2,921,212) - -
Interest Receivable - 46,295 - -
Total Assets $ 9,429,741 $ 2,746,815 $ 1,132,687 $ 545,387
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 134,855 $ 20,496 $ - $ 24,908
Retainage Payable - - - -
Accrued Wages and Benefits Payable 297,247 - - 5,969
Due to Other Funds 25,951 - - -
Due to Other Governmental Units 2,847 24,743 - -
Deposits in Escrow - - -
Deferred Revenues 7,938 - - -
Accrued Interest Payable - - - -
Total Liabilities 468,838 45,239 - 30,877
Fund Balances:
Reserved for:
Encumbrances 760 - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 8,960,143 2,701,576 1,132,687 514,510
Total Fund Balances 8,960,903 2,701,576 1,132,687 514,510
Total Liabilities and Fund Balances $ 9,429,741 $ 2,746,815 $ 1,132,687 $ 545,387
H-5
REVENUE FUNDS
Duck Key Miscellaneous Law Court
Security Boating Special Environmental Enforcement Facility
District Improvement Revenue Restoration Trust Fees
$ 138,943 $ 1,117,404 $ 2,251,701 $ 50,138 $ 170,743 $ 840,014
- - 960 - - -
1,039 - 2,949 - 178 -
$ 139,982 $ 1,117,404 $ 2,255,610 $ 50,138 $ 170,921 $ 840,014
$ - $ 46,015 $ 34,153 $ - $ - $ -
50,181 8,538 - -26,519 429 - - -
7,000 30,271 - - -
- 129,715 73,391 - - -
139,982 987,689 2,182,219 50,138 170,921 840,014
139,982 987,689 2,182,219 50,138 170,921 840,014
$ 139,982 $ 1,117,404 $ 2,255,610 $ 50,138 $ 170,921 $ 840,014
(Continued)
H-6
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Conch Bay
Drug Marathon Key Point
Abuse Municipal Wastewater Wastewater
Trust Service MSTU MSTU
ASSETS
Cash and Cash Equivalents $ 70,241 $ 751,667 $ 7,488 $ 30,179
Accounts Receivable, Net - - - -
Due from Other Funds - - - -
Due from Other Governmental Units - 13,420 133 548
Mortgages Receivable - - - -
Allowance for Mortgage Receivable - - - -
Interest Receivable - - - -
Total Assets $ 70,241 $ 765,687 $ 7,621 $ 30,727
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ - $ 7,331 $ 29,274
Retainage Payable - - - -
Accrued Wages and Benefits Payable - - - -
Due to Other Funds - - - -
Due to Other Governmental Units - 2 - -
Deposits in Escrow - - - -
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities - 2 7,331 29,274
Fund Balances:
Reserved for:
Encumbrances - - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 70,241 765,085 290 1,453
Total Fund Balances 70,241 765,085 290 1,453
Total Liabilities and Fund Balances $ 70,241 $ 765,087 $ 7,621 $ 30,727
H-7
REVENUE FUNDS
Key
Largo Comprehensive Sheriff's Sheriffs
Wastewater Plan Land Inmate Impact Sheriffs Sheriffs
MSTU Authority Commissary Support Off-Duty Grants
$ 340,858 $ 10,619,416 $ 58,280 $ - $ 65 $ -
- - 9,233 - -
10,810 221,637 44,903 34,447 11,080 115,760
- 7,454,563 - - - -
$ 351,668 $ 18,295,616 $ 112,416 $ 34,447 $ 11,145 $ 115,760
$ 117,932 $ 8,150 $ 9,057 $ - $ - $ -
- 16,350 34,447 11,080 103,096
7,958 411 - - 3,430
117,932 16,108 25,818 34,447 11,080 106,526
- 3,812,068 - - - -
7,454,563 - - - -
233,736 7,012,877 86,598 - 65 9,234
233,736 18,279,508 86,598 - 65 9,234
$ 351,668 $ 18,295,616 $ 112,416 $ 34,447 $ 11,145 $ 115,760
(Continued)
H-8
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL
Sheriff's Sheriffs
South Florida Shared Sheriffs
Sheriff's Law Enforce- Asset Federal
Teen Court ment Trust Forfeiture Forfeiture
ASSETS
Cash and Cash Equivalents $ - $ 370,075 $ 4,755,904 $ 2,124,396
Accounts Receivable, Net - - - -
Due from Other Funds 53,255 9,611 - -
Due from Other Governmental Units 7,171 - - -
Mortgages Receivable - - - -
Allowance for Mortgage Receivable - - - -
Interest Receivable - - - -
Total Assets $ 60,426 $ 379,686 $ 4,755,904 $ 2,124,396
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ - $ 38,270 $ 132,692
Retainage Payable - - - -
Accrued Wages and Benefits Payable - - - -
Due to Other Funds - - - 203,767
Due to Other Governmental Units - - - -
Deposits in Escrow - - - 57,083
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities - - 38,270 393,542
Fund Balances:
Reserved for:
Encumbrances _ -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 60,426 379,686 4,717,634 1,730,854
Total Fund Balances 60,426 379,686 4,717,634 1,730,854
Total Liabilities and Fund Balances $ 60,426 $ 379,686 $ 4,755,904 $ 2,124,396
H-9
REVENUE FUNDS
Sheriff's Sheriffs Sheriffs Sheriffs Clerk's Clerk's
HIDTA Airport Law Enforce- Fine & Modernization Court
Administrative Services ment Trust Forfeiture Trust Related
$ - $ - $ 184 $ 7,156 $ 649,633 $ 433,578
75,757 - 2,010 184 - -
- 363,636 123 - - -
$ 75,757 $ 363,636 $ 2,317 $ 7,340 $ 649,633 $ 433,578
$ - $ - $ 2,100 $ 375 $ - $ 113,446
363,636 217 - - -
- - 6,965 - 272,635
47,497
363,636 2,317 7,340 - 433,578
75,757 - - - 649,633 -
75,757 - - - 649,633 -
$ 75,757 $ 363,636 $ 2,317 $ 7,340 $ 649,633 $ 433,578
(Continued)
H-10
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2004
SPECIAL REVENUE FUNDS DEBT
1993 1991 Sales
Supervisor's Total Nonmajor Refunding Tax Revenue
Voter Educ. & Special Improvement & Refunding
Equipment Revenue Funds Bonds-1988 Bonds
ASSETS
Cash and Cash Equivalents $ - $ 69,190,918 $ - $ -
Accounts Receivable, Net - 349,324 - -
Due from Other Funds 99,764 339,225 - -
Due from Other Governmental Units - 1,526,797 - -
Mortgages Receivable - 10,703,140 - -
Allowance for Mortgage Receivable - (3,248,577) - -
Interest Receivable - 46,295 - -
Total Assets $ 99,764 $ 78,907,122 $ - $ -
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ 3,022,337 $ - $ -
Retainage Payable - 33,628 - -
Accrued Wages and Benefits Payable - 690,877 - -
Due to Other Funds 99,764 1,074,029 - -
Due to Other Governmental Units - 454,408 - -
Deposits in Escrow - 57,413 - -
Deferred Revenues - 213,509 - -
Accrued Interest Payable - - - -
Total Liabilities 99,764 5,546,201 - -
Fund Balances:
Reserved for:
Encumbrances - 12,124 - -
Land Acquisition - 3,812,068 - -
Mortgage Loans - 7,454,563 - -
Debt Service - - -
Unreserved, Designated for Special Revenue Fund - 409,726 - -
Unreserved, Undesignated - 61,672,440 - -
Total Fund Balances - 73,360,921 - -
Total Liabilities and Fund Balances $ 99,764 $ 78,907,122
(Continued)
H-11
SERVICE FUNDS CAPITAL PROJECT FUNDS
Infrastructure Total Total
Clerk's Sales Surtax Total Nonmajor Clerk's Capital Nonmajor
Revenue Revenue Bonds, Debt Service Revenue Project Governmental
Note Series 2003 Funds Note Funds Funds
$ - $ 504,016 $ 504,016 $ 118,570 $ 118,570 $ 69,813,504
- - - - 349,324
19,428 19,428 358,653
- - 1,526,797
- - 10,703,140
- - (3,248,577)
- - - - - 46,295
$ - $ 504,016 $ 504,016 $ 137,998 $ 137,998 $ 79,549,136
$ - $ - $ - $ 20,226 $ 20,226 $ 3,042,563
- - - - - 33,628
- - - - 690,877
- - 1,074,029
- - 454,408
- - 57,413
- - - - 213,509
326,115 326,115 - - 326,115
326,115 326,115 20,226 20,226 5,892,542
- - - - 12,124
_ - - 3,812,068
- - - - - 7,454,563
177,901 177,901 - - 177,901
- - - - 409,726
- - 117,772 117,772 61,790,212
177,901 177,901 117,772 117,772 73,656,594
$ - $ 504,016 $ 504,016 $ 137,998 $ 137,998 $ 79,549,136
H-12
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin &Promo
Programs Library Two Cent Two Cent
Revenues:
Taxes $ - $ - $ 2,962,775 $ 6,139,452
Licenses and Permits - - - -
Intergovernmental - - - -
Charges for Services - 31,793 37,427 77,555
Fines and Forfeitures - - - -
Investment Income 3,982 429 44,997 43,311
Miscellaneous 7,935 - - 1,097
Total Revenues 11,917 32,222 3,045,199 6,261,415
Expenditures:
Current:
General Government - - - -
Public Safety - - - -
Physical Environment - - - -
Economic Environment 1,531 - 3,072,748 6,023,936
Human Services - - - -
Culture and Recreation - - - -
Court Related - 46,165 - -
Capital Outlay - - - -
Debt Service - - - -
Total Expenditures 1,531 46,165 3,072,748 6,023,936
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 10,386 (13,943) (27,549) 237,479
Other Financing Sources/(Uses):
Transfers from Other Funds - 30,000 - -
Transfers to Other Funds (3,712) - (60,734) (135,146)
Capital Lease Acquisition - - - -
Total Other Financing Sources/(Uses) (3,712) 30,000 (60,734) (135,146)
Net Change in Fund Balances 6,674 16,057 (88,283) 102,333
Fund Balances-October 1 271,105 28,053 3,349,859 3,664,026
Fund Balances-September 30 $ 277,779 $ 44,110 $ 3,261,576 $ 3,766,359
H-13
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District#tine, District#Two, District#Three, District#Four, District#Five, Impact Fees-
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 2,455,378 $ 257,710 $ 615,488 $ 586,764 $ 635,773 $ -
31,018 3,256 7,775 7,412 8,032 -
54,557 6,430 14,360 14,654 10,994 91,872
- - - - - 173,090
2,540,953 267,396 637,623 608,830 654,799 264,962
2,837,495 240,327 472,298 205,155 371,844 -
2,837,495 240,327 472,298 205,155 371,844 -
(296,542) 27,069 165,325 403,675 282,955 264,962
(55,492) (21,033) (30,418) (37,433) (38,818) (284,568)
(55,492) (21,033) (30,418) (37,433) (38,818) (284,568)
(352,034) 6,036 134,907 366,242 244,137 (19,606)
3,653,148 464,827 938,748 900,918 648,274 6,814,336
$ 3,301,114 $ 470,863 $ 1,073,655 $ 1,267,160 $ 892,411 $ 6,794,730
(Continued)
H-14
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Impact Fees- Impact Fees-
Parks and Impact Fees- Impact Fees- Police
Recreation Libraries Solid Waste Facilities
Revenues:
Taxes $ - $ - $ - $ -
Licenses and Permits - - - -
Intergovernmental - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Investment Income 13,285 5,916 2,350 2,693
Miscellaneous 76,728 55,441 13,442 26,693
Total Revenues 90,013 61,357 15,792 29,386
Expenditures:
Current:
General Government - - - -
Public Safety - - - -
Physical Environment - - - -
Economic Environment - - - -
Human Services - - - -
Culture and Recreation 60,000 51,929 - -
Court Related - - -
Capital Outlay - - - -
Debt Service - - - -
Total Expenditures 60,000 51,929 - -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 30,013 9,428 15,792 29,386
Other Financing Sources/(Uses):
Transfers from Other Funds - - - -
Transfers to Other Funds - - - -
Capital Lease Acquisition - - - -
Totai Other Financing Sources/(Uses) - - - -
Net Change in Fund Balances 30,013 9,428 15,792 29,386
Fund Balances-October '1 1,008,377 449,607 169,347 155,159
Fund Balances-September 30 $ 1,038,390 $ 459,035 $ 185,139 $ 184,545
H-15
REVENUE FUNDS
Impact Fees- Fire &Amb Upper Keys Unincorp.
Employee District#1, Health Care Fire &Amb Area Service
Impact Fees- Fair Share Lower and Special District#6, District-
Fire & EMS Housing Middle Keys Taxing District Key Cargo Parks & Rec.
$ - $ - $ 5,292,809 $ - $ 850,453 $ 1,011,357
31,815 - - 784,498
389,914 - 13,740 62,890
3,014 8 48,333 36,676 11,007 17,372
20,722 15,637 969 20,206 108 33,420
23,736 15,645 5,763,840 56,882 875,308 1,909,537
- - 249,300 - 40,923 -
43,200 - 5,298,348 - 760,252 -
185,929 - -
- - 1,153,791
- - 157,235 - 165,210 -
43,200 - 5,704,883 185,929 966,385 1,153,791
(19,464) 15,645 58,957 (129,047) (91,077) 755,746
(537,074) (26,677) (101,475) (299,160)
- 347,599 - 104,562 -
- (189,475) (26,677) 3,087 (299,160)
(19,464) 15,645 (130,518) (155,724) (87,990) 456,586
251,355 - 1,621,217 2,793,120 469,360 389,629
$ 231,891 $ 15,645 $ 1,490,699 $ 2,637,396 $ 381,370 $ 846,215
(Continued)
H-16
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Unincorp.
Area Service Local 911
Dist-Planning, Housing Municipal Enhancement
Bldg. &Zoning Assistance Policing Fees
Revenues:
Taxes $ 737,106 $ - $ 3,153,813 $ -
Licenses and Permits 2,239,097 - - -
Intergovernmental 3,905,279 848,869 - -
Charges for Services 444,285 - 2,589,151 446,801
Fines and Forfeitures 55,011 - - -
Investment Income 138,869 31,775 26,051 6,716
Miscellaneous 13,925 474,203 - -
Total Revenues 7,533,572 1,354,847 5,769,015 453,517
Expenditures:
Current:
General Government 4,148,322 - 157,727 -
Public Safety 2,940,536 - 5,879,046 395,950
Physical Environment 529,018 - - -
Economic Environment - 532,938 - -
Human Services - - - -
Culture and Recreation - - - -
Court Related - - - -
Capital Outlay - - - -
Debt Service - - - -
Totai Expenditures 7,617,876 532,938 6,036,773 395,950
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures (84,304) 821,909 (267,758) 57,567
Other Financing Sources/(Uses):
Transfers from Other Funds - 3,712 - -
Transfers to Other Funds (1,097,373) - (52,357) -
Capital Lease Acquisition - - - -
Total Other Financing Sources/(Uses) (1,097,373) 3,712 (52,357) -
Net Change in Fund Balances (1,181,677) 825,621 (320,115) 57,567
Fund Balances-October 1 10,142,580 1,875,955 1,452,802 456,943
Fund Balances-September 30 $ 8,960,903 $ 2,701,576 $ 1,132,687 $ 514,510
H-17
REVENUE FUNDS
Duck Key Miscellaneous Law Court
Security Boating Special Environmental Enforcement Facility
District Improvement Revenue Restoration Trust Fees
17,793 - - -
1,039 530,155 127,192 - - 33,931
- - 251,901 - 276,566 -
2,080 12,033 27,189 780 2,822 10,850
72,019 - 7,350 - - -
75,138 542,188 431,425 780 279,388 44,781
2,141 - - - - -
70,236 - 162,671 - 383,962 -
- 272,602 - 19,816 - -
- - 5,263 - - -
- - 10,789 - - -
- 9,720 - - -
- 8,401 - - 1,417
72,377 272,602 196,844 19,816 383,962 1,417
2,761 269,586 234,581 (19,036) (104,574) 43,364
- - 960 - - -
- (47,192) - (108) - -
- (47,192) 960 (108) - -
2,761 222,394 235,541 (19,144) (104,574) 43,364
137,221 765,295 1,946,678 69,282 275,495 796,650
$ 139,982 $ 987,689 $ 2,182,219 $ 50,138 $ 170,921 $ 840,014
(Continued)
H-18
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Conch Bay
Drug Marathon Key Point
Abuse Municipal Wastewater Wastewater
Trust Service MSTU MSTU
Revenues:
Taxes $ - $ 954,191 $ 9,516 $ 38,287
Licenses and Permits - - - -
Intergovernmental - - - -
Charges for Services 10,550 13,420 133 548
Fines and Forfeitures - - - -
Investment Income 839 8,030 79 341
Miscellaneous - - - -
Total Revenues 11, 89 975,641 9,728 39,176
Expenditures:
Current:
General Government - 27,660 274 1,130
Public Safety - - -
Physical Environment - 182,896 9,164 36,593
Economic Environment - - - -
Human Services - - - -
Culture and Recreation - - - -
Court Related - - - -
Capital Outlay - - - -
Debt Service - - - -
Total Expenditures - 210,556 9,438 37,723
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 11,389 765,085 290 1,453
Other Financing Sources/(Uses):
Transfers from Other Funds - - - -
Transfers to Other Funds - - -
Capital Lease Acquisition - - - -
Total Other Financing Sources/(Uses) - - - -
Net Change in Fund Balances 11,389 765,085 290 1,453
Fund Balances-October 1 58,852 - - -
Fund Balances-September 30 $ 70,241 $ 765,085 $ 290 $ 1,453
H-19
REVENUE FUNDS
Key
Largo Comprehensive Sheriff's Sheriff's
Wastewater Plan Land Inmate Impact Sheriffs Sheriffs
MSTU Authority Commissary Support Off-Duty Grants
$ 764,106 $ - $ - $ - $ - $ -
- 2,771,054 - - 14,696 481,738
10,810 - 357,829 243,327 90,188 -
4,947 139,622 308 - - -
- - 48,211 - - -
779,863 2,910,676 406,348 243,327 104,884 481,738
22,274 2,107,564 - - - -
- - 477,245 243,327 107,004 504,134
523,853 - - - - -
546,127 2,107,564 477,245 243,327 107,004 504,134
233,736 803,112 (70,897) - (2,120) (22,396)
- - - - - 24,915
- - - - - 24,915
233,736 803,112 (70,897) - (2,120) 2,519
- 17,476,396 157,495 - 2,185 6,715
$ 233,736 $ 18,279,508 $ 86,598 $ - $ 65 $ 9,234
(Continued)
H-20
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL
Sheriffs Sheriff s
South Florida Shared Sheriff s
Sheriffs Law Enforce- Asset Federal
Teen Court ment Trust Forfeiture Forfeiture
Revenues:
Taxes $ - $ - $ - $ -
Licenses and Permits - - - -
Intergovemmental 69,171 - - 140,459
Charges for Services - - - -
Fines and Forfeitures - 98,796 - -
Investment Income - 2,042 64,098 41,668
Miscellaneous - - - -
Total Revenues 69,171 100,838 64,098 182,127
Expenditures:
Current:
General Government - - - -
Public Safety 70,131 - 187,798 3,323,429
Physical Environment - - - -
Economic Environment - - - -
Human Services - - - -
Culture and Recreation - - - -
Court Related - - - -
Capital Outlay - - - -
Debt Service - - - -
Total Expenditures 70,131 - 187,798 3,323,429
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures (960) 100,838 (123,700) (3,141,302)
Other Financing Sources/(Uses):
Transfers from Other Funds - 165,533 - -
Transfers to Other Funds - - - (165,533)
Capital Lease Acquisition - - - -
Total Other Financing Sources/(Uses) - 165,533 - (165,533)
Net Change in Fund Balances (960) 266,371 (123,700) (3,306,835)
Fund Balances-October 1 61,386 113,315 4,841,334 5,037,689
Fund Balances-September 30 $ 60,426 $ 379,686 $ 4,717,634 $ 1,730,854
H-21
REVENUE FUNS
Sheriffs Sheriffs Sheriffs Sheriffs Clerk's Clerk's
HIDTA Airport Law Enforce- Fine & Modernization Court
Administrative Services ment Trust Forfeiture Trust Related
- 1,169,313 362,135 - - 185,368
196,698 - - - 259,969 629,804
798 4,324 -
- - - 55,178 - -
196,698 1,169,313 362,135 55,976 264,293 815,172
164,718 1,169,313 362,135 55,976 - -
815,172
164,718 1,169,313 362,135 55,976 - 815,172
31,980 - - - 264,293 -
31,980 - - - 264,293 -
43,777 - - - 385,340 -
$ 75,757 $ - $ - $ - $ 649,633 $
(Continued)
H-22
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
SPECIAL REVENUE FUNDS DEBT
1993 1991 Sales Tax
Supervisor's Total Nonmajor Refunding Revenue &
Voter Educ. & Special Improvement Refunding
Equipment Revenue Funds Bonds-1988 Bonds
Revenues:
Taxes $ - $ 26,464,978 $ - $ -
Licenses and Permits - 2,256,890 - -
Intergovernmental 194,150 10,958,545 - -
Charges for Services - 6,656,642 - -
Fines and Forfeitures - 682,274 - -
Investment Income - 952,501 - -
Miscellaneous - 1,116,374 - -
Total Revenues 194,150 49,088,204 - -
Expenditures:
Current:
General Government 194,150 6,951,465 - -
Public Safety - 22,599,411 - -
Physical Environment - 1,573,942 - -
Economic Environment - 13,763,535 - -
Human Services - 196,718 - -
Culture and Recreation - 1,275,440 - -
Court Related - 871,155 - -
Capital Outlay - - - -
Debt Service - 322,445 - -
Totai Expenditures 194,150 47,554,111 - -
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures - 1,534,093 - -
Other Financing Sources/(Uses):
Transfers from Other Funds - 225,120 - -
Transfers to Other Funds - (2,994,303) (501,303) (1,530,381)
Capital Lease Acquisition - 452,161 - -
Total Other Financing Sources/(Uses) - (2,317,022) (501,303) (1,530,381)
Net Change in Fund Balances - (782,929) (501,303) (1,530,381)
Fund Balances-October 1 - 74,143,850 501,303 1,530,381
Fund Balances-September 30 $ - $ 73,360,921 $ - $ -
H-23
SERVICE FUNDS CAPITAL PROJECT FUNDS
Infrastructure Total Total
Clerk's Sales Surtax Total Nonmajor Clerk's Capital Nonmajor
Revenue Revenue Bonds, Debt Service Revenue Project Governmental
Note Series 2003 Funds Note Funds Funds
$ - $ - $ - $ - $ - $ 26,464,978
- - - - 2,256,890
636,804 636,804 - - 11,595,349
- - - - 6,656,642
- - - - 682,274
29 8,764 8,793 3,388 3,388 964,682
- - - - - 1,116,374
29 645,568 645,597 3,388 3,388 49,737,189
- - - - - 6,951,465
- - 22,599,411
- - 1,573,9442
- - - - 13,763,535
- - - - - 196,718
- - - - - 1,275,440
- - - - - 871,155
- - - 241,116 241,116 241,116
- 7,019,603 7,019,603 - - 7,342,048
- 7,019,603 7,019,603 241,116 241,116 54,814,830
29 (6,374,035) (6,374,006) (237,728) (237,728) (5,077,641)
- 5,981,676 5,981,676 1,072 1,072 6,207,868
(1,072) - (2,032,756) - - (5,027,059)
- - - - 452,161
(1,072) 5,981,676 3,948,920 1,072 1,072 1,632,970
(1,043) (392,359) (2,425,086) (236,656) (236,656) (3,444,671)
1,043 570,260 2,602,987 354,428 354,428 77,101,265
$ - $ 177,901 $ 177,901 $ 117,772 $ 117,772 $ 73,656,594
H-24
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,143 $ 4,143 $ 3,982 $ (161)
Miscellaneous - - 7,935 7,935
Total Revenues 4,143 4,143 11,917 7,774
EXPENDITURES:
Current:
Economic Environment:
Affordable Housing Initiatives 250,532 46,820 1,531 45,289
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (246,389) (42,677) 10,386 53,063
Other Financing Sources/(Uses):
Reserve for Contingencies (5,000) (5,000) - 5,000
Transfers to Other Funds (203,712) (3,712) 200,000
Total Other Financing Sources/(Uses) (5,000) (208,712) (3,712) 205,000
Net Change in Fund Balances (251,389) (251,389) 6,674 258,063
Fund Balances, October 1 271,105 271,105 271,105 -
Fund Balances, September 30 $ 19,716 $ 19,716 $ 277,779 $ 258,063
H-25
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW LIBRARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 37,000 $ 37,000 $ 31,793 $ (5,207)
Investment Income 500 500 429 (71)
Total Revenues 37,500 37,500 32,222 (5,278)
EXPENDITURES:
Current:
Court Related
Judicial Support 80,013 46,871 46,165 706
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (42,513) (9,371) (13,943) (4,572)
Other Financing Sources/(Uses):
Reserve for Contingencies (3,612) (3,612) - 3,612
Transfers from Other Funds - 30,000 30,000 -
Transfers to Other Funds - (33,142) - 33,142
Total Other Financing Sources/(Uses) (3,612) (6,754) 30,000 36,754
Net Change in Fund Balances (46,125) (16,125) 16,057 32,182
Fund Balances, October 1 28,053 28,053 28,053 -
Fund Balances, September 30 $ (18,072) $ 11,928 $ 44,110 $ 32,182
H-26
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,518,973 $ 2,518,973 $ 2,962,775 $ 443,802
Charges for Services - - 37,427 37,427
Investment Income - - 44,997 44,997
Total Revenues 2,518,973 2,518,973 3,045,199 526,226
EXPENDITURES:
Current:
Economic Environment:
Cultural Umbrella 615,800 615,800 487,752 128,048
Fishing Umbrella 623,800 623,800 573,882 49,918
Dive Umbrella 300,000 300,000 291,983 8,017
Operations- Events 1,360,796 1,360,796 1,168,131 192,665
Catastrophic Emergency 832,833 832,833 - 832,833
Special Projects 741,586 741,586 551,000 190,586
Total Expenditures 4,474,815 4,474,815 3,072,748 1,402,067
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (1,955,842) (1,955,842) (27,549) 1,928,293
Other Financing Sources/(Uses):
Transfers to Other Funds (77,469) (77,469) (60,734) 16,735
Net Change in Fund Balances (2,033,311) (2,033,311) (88,283) 1,945,028
Fund Balances, October 1 3,349,859 3,349,859 3,349,859 -
Fund Balances, September 30 $ 1,316,548 $ 1,316,548 $ 3,261,576 $ 1,945,028
H-27
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 5,219,807 $ 5,219,807 $ 6,139,452 $ 919,645
Charges for Services - - 77,555 77,555
Investment Income - - 43,311 43,311
Miscellaneous - - 1,097 1,097
Total Revenues 5,219,807 5,219,807 6,261,415 1,041,608
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 4,333,188 4,333,188 4,075,927 257,261
Administrative Services 653,743 653,743 641,657 12,086
Catastrophic Emergency 1,218,395 1,218,395 - 1,218,395
Special Projects 1,311,130 1,311,130 1,306,352 4,778
Total Expenditures 7,516,456 7,516,456 6,023,936 1,492,520
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (2,296,649) (2,296,649) 237,479 2,534,128
Other Financing Sources/(Uses):
Transfers to Other Funds (160,531) _ (160,531) (135,146) 25,385
Net Change in Fund Balances (2,457,180) (2,457,180) 102,333 2,559,513
Fund Balances, October 1 3,664,026 3,664,026 3,664,026 -
Fund Balances, September 30 $ 1,206,846 $ 1,206,846 $ 3,766,359 $ 2,559,513
H-28
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#ONE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,081,882 $ 2,081,882 $ 2,455,378 $ 373,496
Charges for Services - - 31,018 31,018
Investment Income - - 54,557 54,557
Total Revenues 2,081,882 2,081,882 2,540,953 459,071
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 819,582 819,225 809,047 10,178
Administrative Services 63,887 56,744 56,518 226
Catastrophic Emergency 424,448 424,448 - 424,448
Special Events 82,139 82,139 71,139 11,000
Bricks and Mortar 2,640,388 2,615,076 1,746,507 868,569
Information Services 154,284 154,284 154,284 -
Beaches 400,000 400,000 - 400,000
Total Expenditures 4,584,728 4,551,916 2,837,495 1,714,421
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (2,502,846) (2,470,034) (296,542) 2,173,492
Other Financing Sources/(Uses):
Transfers to Other Funds (22,680) (55,492) (55,492) -
Net Change in Fund Balances (2,525,526) (2,525,526) (352,034) 2,173,492
Fund Balances, October 1 3,653,148 3,653,148 3,653,148 -
Fund Balances, September 30 $ 1,127,622 $ 1,127,622 $ 3,301,114 $ 2,173,492
H-29
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#TWO, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 198,370 $ 198,370 $ 257,710 $ 59,340
Charges for Services - - 3,256 3,256
Investment income - - 6,430 6,430
Total Revenues 198,370 198,370 267,396 69,026
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 116,135 116,106 114,807 1,299
Administrative Services 7,481 7,510 7,488 22
Catastrophic Emergency 33,392 33,392 - 33,392
Special Events 25,632 6,699 5,000 1,699
Bricks and Mortar 334,898 334,898 90,668 244,230
Tourist Information Services 22,364 22,364 22,364 -
Total Expenditures 539,902 520,969 240,327 280,642
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (341,532) (322,599) 27,069 349,668
Other Financing Sources/(Uses):
Transfers to Other Funds (2,100) (21,033) (21,033) -
Net Change in Fund Balances (343,632) (343,632) 6,036 349,668
Fund Balances, October 1 464,827 464,827 464,827 -
Fund Balances, September 30 $ 121,195 $ 121,195 $ 470,863 $ 349,668
H-30
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 490,000 $ 490,000 $ 615,488 $ 125,488
Charges for Services - - 7,775 7,775
Investment Income - - 14,360 14,360
Total Revenues 490,000 490,000 637,623 147,623
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 94,280 127,473 115,697 11,776
Administrative Services 14,893 15,031 14,937 94
Catastrophic Emergency 73,955 73,955 - 73,955
Special Events 173,331 140,000 120,000 20,000
Bricks and Mortar 716,715 692,177 221,664 470,513
Total Expenditures 1,073,174 1,048,636 472,298 576,338
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (583,174) (558,636) 165,325 723,961
Other Financing Sources/(Uses):
Transfers to Other Funds (5,880) (30,418) (30,418) -
Net Change in Fund Balances (589,054) (589,054) 134,907 723,961
Fund Balances, October 1 938,748 938,748 938,748 -
Fund Balances, September 30 $ 349,694 $ 349,694 $ 1,073,655 $ 723,961
H-31
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT WOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 490,000 $ 490,000 $ 586,764 $ 96,764
Charges for Services - - 7,412 7,412
Investment Income - - 14,654 14,654
Total Revenues 490,000 490,000 608,830 118,830
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 62,342 107,253 93,912 13,341
Administrative Services 11,060 11,149 11,090 59
Catastrophic Emergency 138,782 138,782 - 138,782
Special Events 96,208 51,208 47,746 3,462
Bricks and Mortar 658,114 626,141 52,407 573,734
Total Expenditures 966,506 934,533 205,155 729,378
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (476,5061 (444,53) 403,675 848,208
Other Financing Sources/(Uses):
Transfers to Other Funds (5,460) (37,433) (37,433) -
Net Change in Fund Balances (481,966) (481,966) 366,242 848,208
Fund Balances, October 1 900,918 900,918 900,918 -
Fund Balances, September 30 $ 418,952 $ 418,952 $ 1,267,160 $ 848,208
H-32
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FIVE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 565,000 $ 565,000 $ 635,773 $ 70,773
Charges for Services - - 8,032 8,032
Investment Income - - 10,994 10,994
Total Revenues 565,000 565,000 654,799 89,799
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 83,458 83,399 66,077 17,322
Administrative Services 10,659 10,718 10,679 39
Tourist Information Services 4,419 4,419 4,419 -
Catastrophic Emergency 117,544 117,544 - 117,544
Special Events 38,580 38,580 23,581 14,999
Bricks and Mortar 746,383 713,445 267,088 446,357
Total Expenditures 1,001,043 968,105 371,844 596,261
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (436,043) (403,105) 282,955 686,060
Other Financing Sources/(Uses):
Transfers to Other Funds (5,880) (38,818) (38,818) -
Net Change in Fund Balances (441,923) (441,923) 244,137 686,060
Fund Balances, October 1 648,274 648,274 648,274 -
Fund Balances, September 30 $ 206,351 $ 206,351 $ 892,411 $ 686,060
H-33
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 82,700 $ 82,700 $ 91,872 $ 9,172
Miscellaneous 107,000 107,000 173,090 66,090
Total Revenues 189,700 189,700 264,962 75,262
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide 1,393,043 27,489 - 27,489
Fair Share Improvement Dist 1 103,403 103,403 - 103,403
Fair Share Improvement Dist 2 1,694,737 1,694,737 - 1,694,737
Fair Share Improvement Dist 3 2,678,609 2,678,609 - 2,678,609
Fair Share Improvement Key Colony Bch 143,990 143,990 - 143,990
Total Expenditures 6,013,782 4,648,228 - 4,648,228
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (5,824,082) (4,458,528) 264,962 4,723,490
Other Financing Sources/(Uses):
Transfers to Other Funds - (1,365,554) (284,568) 1,080,986
Net Change in Fund Balances (5,824,082) (5,824,082) (19,606) 5,804,476
Fund Balances, October 1 6,814,336 6,814,336 6,814,336 -
Fund Balances, September 30 $ 990,254 $ 990,254 $ 6,794,730 $ 5,804,476
H-34
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 16,800 $ 16,800 $ 13,285 $ (3,515)
Miscellaneous 29,700 29,700 76,728 47,028
Total Revenues 46,500 46,500 90,013 43,513
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects 243,390 183,390 183,390
District 2 Projects 191,613 191,613 191,613
District 3 Projects 407,202 407,202 - 407,202
Wilhelmina Harvey Park - 60,000 60,000 -
Total Expenditures 842,205 842,205 60,000 782,205
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (795,705) (795,705) 30,013 825,718
Fund Balances, October 1 1,008,377 1,008,377 1,008,377 -
Fund Balances, September 30 $ 212,672 $ 212,672 $ 1,038,390 $ 825,718
H-35
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 5,916 $ 916
Miscellaneous 40,000 40,000 55,441 15,441
Total Revenues 45,000 45,000 61,357 16,357
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects 328,524 272,154 - 272,154
Library Materials - 50,000 50,000 -
Big Pine Expansion - 6,370 1,929 4,441
Total Expenditures 328,524 328,524 51,929 276,595
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (283,524) (283,524) 9,428 292,952
Fund Balances, October 1 449,607 449,607 449,607 -
Fund Balances, September 30 $ 166,083 $ 166,083 $ 459,035 $ 292,952
H-36
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - SOLID WASTE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,300 $ 4,300 $ 2,350 $ (1,950)
Miscellaneous 12,000 12,000 13,442 1,442
Total Revenues 16,300 16,300 15,792 (508)
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects 153,052 22,840 - 22,840
Clam Truck - 84,803 - 84,803
Mow Trim - 45,409 - 45,409
Total Expenditures 153,052 153,052 - 153,052
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (136,752) (136,752) 15,792 152,544
Fund Balances, October 1 169,347 169,347 169,347 -
Fund Balances, September 30 $ 32,595 $ 32,595 $ 185,139 $ 152,544
H-37
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL. REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 8,400 $ 8,400 $ 2,693 $ (5,707)
Miscellaneous 24,500 24,500 26,693 2,193
Total Revenues 32,900 32,900 29,386 �3,514)
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 164,748 51,748 - 51,748
Sally Ports Holding Cells - 113,000 - 113,000
Total Expenditures 164,748 164,748 - 164,748
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (131,848) (131,848) 29,386 161,234
Fund Balances, October 1 155,159 155,159 155,159 -
Fund Balances, September 30 $ 23,311 $ 23,311 $ 184,545 $ 161,234
H-38
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 3,850 $ 3,850 $ 3,014 $ (836)
Miscellaneous 16,000 16,000 20,722 4,722
Total Revenues 19,850 19,850 23,736 3,886
EXPENDITURES:
Current:
Public Safety:
District 1 Fire & EMS Project 20,273 20,273 - 20,273
District 2 Fire & EMS Project 2,990 2,990 - 2,990
District 3 Fire & EMS Project 31,809 31,809 - 31,809
Key Colony Beach Fire & EMS 12,203 12,203 - 12,203
District 1 Fire Hydrants 59,652 59,652 - 59,652
District 2 Fire Hydrants 13,709 13,709 - 13,709
District 3 Fire Hydrants 118,616 118,616 43,200 75,416
Total Expenditures 259,252 259,252 43,200 216,052
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (239,402) (239,402) (19,464) 219,938
Fund Balances, October 1 251,355 251,355 251,355 -
Fund Balances, September 30 $ 11,953 $ 11,953 $ 231,891 $ 219,938
H-39
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 5,515,764 $ 5,515,764 $ 5,292,809 $ (222,955)
Intergovernmental 10,000 10,000 31,815 21,815
Charges for Services 300,000 300,000 389,914 89,914
Investment Income 50,000 50,000 48,333 (1,667)
Miscellaneous - - 969 969
Total Revenues 5,875,764 5,875,764 5,763,840 (111,924)
EXPENDITURES:
Current:
General Government:
Tax Collector 155,000 157,600 155,683 1,917
Property Appraiser 84,436 93,617 93,617 -
Total General Government 239,436 251,217 249,300 1,917
Public Safety:
Fire Rescue - Central 1,697,846 1,915,258 1,909,716 5,542
Lower& Middle Keys Ambulance Dist 2,953,412 3,421,413 3,388,632 32,781
Total Public Safety 4,651,258 5,336,671 5,298,348 38,323
Debt Service:
Principal - 149,135 149,135 -
Interest - 8,100 8,100
Total Debt Service - 157,235 157,235
Total Expenditures 4,890,694 5,745,123 5,704,883 40,240
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 985,070 130,641 58,957 (71,684)
Other Financing Sources/(Uses):
Reserve for Contingencies (334,282) - - -
Transfers from Other Funds - 73,674 - (73,674)
Transfers to Other Funds (757,000) (658,126) (537,074) 121,052
Capital Lease Acquisition - 347,599 347,599 -
Total Other Financing Sources/(Uses) (1,091,282) (236,853) (189,475) 47,378
Net Change in Fund Balances (106,212) (106,212) (130,518) (24,306)
Fund Balances, October 1 1,621,217 1,621,217 1,621,217 -
Fund Balances, September 30 $ 1,515,005 $ 1,515,005 $ 1,490,699 $ (24,306)
H-40
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 50,000 $ 50,000 $ 36,676 $ (13,324)
Miscellaneous - - 20,206 20,206
Total Revenues 50,000 50,000 56,882 6,882
EXPENDITURES:
Current:
General Government:
Tax Collector 100 100 - 100
Human Services:
Trauma District Administration 144,949 144,949 140,094 4,855
Trauma Transportation and Treatment 887,975 887,975 45,835 842,140
Trauma Pretransportation 147,879 147,879 - 147,879
Trauma Facility Upgrade 400,000 400,000 - 400,000
Total Human Services 1,580,803 1,580,803 185,929 1,394,874
Total Expenditures 1,580,903 1,580,903 185,929 1,394,974
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (1,530,903) (1,530,903) (129,047) 1,401,856
Other Financing Sources/(Uses):
Reserve for Contingencies (88,597) (88,597) 88,597
Transfers to Other Funds (28,000) {28,000) (26,677) 1,323
Total Other Financing Sources/(Uses) (116,597) (116,597) (26,677) 89,920
Not Change in Fund Balances (1,647,500) (1,647,500) (155,724) 1,491,776
Fund Balances, October 1 2,793,120 2,793,120 2,793,120 -
Fund Balances, September 30 $ 1,145,620 $ 1,145,620 $ 2,637,396 $ 1,491,776
H-41
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#6 - KEY LARGO SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 887,217 $ 887,217 $ 850,453 $ (36,764)
Charges for Services - - 13,740 13,740
Investment Income 14,000 14,000 11,007 (2,993)
Miscellaneous - - 108 108
Total Revenues 901,217 901,217 875,308 (25,909)
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 28,500 28,500 24,740 3,760
Property Appraiser Fees 16,790 16,790 16,183 607
Total General Government 45,290 45,290 40,923 4,367
Public Safety:
Key Largo Ambulance 366,248 366,248 359,157 7,091
Key Large Fire & Rescue 544,063 483,415 401,095 82,320
Total Public Safety 910,311 849,663 760,252 89,411
Debt Service:
Principal - 150,969 150,969 -
Interest - 14,241 14,241 -
Total Debt Service - 165,210 165,210 -
Total Expenditures 955,601 1,060,163 966,385 93,778
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (54,384) (158,946) (91,077) 67,869
Other Financing Sources/(Uses):
Reserve for Contingencies (21,229) (21,229) - 21,229
Transfers to Other Funds (156,000) (156,000) (101,475) 54,525
Capital Lease Acquisition - 104,562 104,562 -
Total Other Financing Sources/(Uses) (177,229) (72,667) 3,087 75,754
Net Change in Fund Balances (231,613) ( 31,613) (87,990) 143,623
Fund Balances, October 1 469,360 469,360 469,360 -
Fund Balances, September 30 $ 237,747 $ 237,747 $ 381,370 $ 143,623
H-42
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT -
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 1,055,007 $ 1,055,007 $ 1,011,357 $ (43,650)
Intergovernmental 500,000 500,000 784,498 284,498
Charges for Services 30,000 30,000 62,890 32,890
Investment Income 25,000 25,000 17,372 (7,628)
Miscellaneous 25,000 25,000 33,420 8,420
Total Revenues 1,635,007 1,635,007 1,909,537 274,530
EXPENDITURES:
Current:
Culture and Recreation:
Parks & Beaches Unincorporated 1,200,058 1,200,058 1,041,502 158,556
Jacob's Azquatic Ctr Util - 62,000 56,066 5,934
School Board Interlocal 56,223 56,223 56,223 -
Islamorada Parks & Beaches 80,000 840 - 840
Vechicle Replacement 41,976 41,976 - 41,976
Total Expenditures 1,378,257 1,361,097 1,153,791 207,306
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 256,750 273,910 755,746 481,836
Other Financing Sources/(Uses):
Reserve for Contingencies (90,000) (28,000) - 28,000
Transfers to Other Funds (220,000) (299,160) (299,160) -
Total Other Financing Sources/(Uses) (310,000) 327,160) (299,160) 28,000
Net Change in Fund Balances (53,250) (53,250) 456,586 509,836
Fund Balances, October 1 389,629 389,629 389,629 -
Fund Balances, September 30 $ 336,379 $ 336,379 $ 846,215 $ 509,836
H-43
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT- PLANNING, BUILDING AND
ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 612,186 $ 612,186 $ 737,106 $ 124,920
Licenses and Permits 1,315,000 1,315,000 2,239,097 924,097
Intergovernmental 2,504,000 2,504,000 3,905,279 1,401,279
Charges for Services 193,600 193,600 444,285 250,685
Fines and Forfeitures 82,500 82,500 55,011 (27,489)
Investment Income 200,000 200,000 138,869 (61,131)
Miscellaneous 5,000 5,000 13,925 8,925
Total Revenues 4,912,286 4,912,286 7,533,572 2,621,286
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 100,000 100,000 32,894 67,106
Property Appraiser Fees 31,311 28,450 28,439 11
Growth Mgmt County Attorney 94,377 94,377 89,247 5,130
Planning Department 1,437,642 1,435,291 1,383,654 51,637
2010 Comprehensive Plan 670,000 334,578 263,017 71,561
Planning Commission 43,794 43,794 43,096 698
Growth Management Admin. 347,405 326,609 301,700 24,909
Planning and Building Refunds 4,000 6,350 6,275 75
Settlement Agreement 2,000,000 2,000,000 2,000,000 -
Vehicle Replacement 247,034 247,034 - 247,034
Total General Government 4,975,563 4,616,483 4,148,322 468,161
Public Safety:
Building Department 1,595,362 1,598,223 1,589,574 8,649
Code Enforcement 1,001,328 1,001,328 901,828 99,500
Fire & Rescue Coordinator 282,368 289,762 278,897 10,865
Fire Marshall 206,992 186,354 170,237 16,117
Total Public Safety 3,086,050 3,075,667 2,940,536 135,131
Physical Environment:
Environmental Resources 293,383 306,627 306,627 -
Marine Resources 205,676 226,473 222,391 4,082
Total Physical Environment 499,059 533,100 529,018 4,082
(Continued)
H-44
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
UNINCORPORATED AREA SERVICE DISTRICT- PLANNING, BUILDING AND
ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Total Expenditures 8,560,672 8,225,250 7,617,876 607,374
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (3,648,386) (3,312,964) (84,304) 3,228,660
Other Financing Sources/(Uses):
Reserve for Contingencies (700,000) (600,000) - 600,000
Transfers from Other Funds 1,200,000 1,200,000 - (1,200,000)
Transfers to Other Funds (885,000) (1,320,422) (1,097,373) 223,049
Total Other Financing Sources/(Uses) (385,000) (720,422) (1,097,373) (376,951)
Net Change in Fund Balances (4,033,386) (4,033,386) (1,181,677) 2,851,709
Fund Balances, October 1 10,142,580 10,142,580 10,142,580 -
Fund Balances, September 30 $ 6,109,194 $ 6,109,194 $ 8,960,903 $ 2,851,709
H-45
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 633,314 $ 633,314 $ 848,869 $ 215,555
Investment Income - - 31,775 31,775
Miscellaneous - - 474,203 474,203
Total Revenues 633,314 633,314 1,354,847 721,533
EXPENDITURES:
Current:
Economic Environment:
Home Owner Down Pymt 02 291,000 294,712 164,580 130,132
Home Owner Down Pymt 03 991,200 991,200 255,547 735,653
Home Owner Down Pymt 04 236,461 236,461 25,000 211,461
Home Owner Fair Hsg Counsel 04 19,856 19,856 19,856 -
Administration 04 67,379 67,379 61,535 5,844
Rental Rehabilitation 02 203,000 203,000 6,420 196,580
Rental Rehabilitation 03 100,000 100,000 - 100,000
Total Expenditures 1,908,896 1,912,608 532,938 1,379,670
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (1,275,582) (1,279,294) 821,909 2,101,203
Other Financing Sources/(Uses):
Reserve for Contingencies 02 (5,000) (5,000) - 5,000
Reserve for Contingencies 03 (15,000) (15,000) - 15,000
Reserve for Contingencies 04 (5,000) (5,000) - 5,000
Transfers from Other Funds - 3,712 3,712 -
Total Other Financing Sources/(Uses) (25,000) (21,288) 3,712 25,000
Net Change in Fund Balances (1,300,582) (1,300,582) 825,621 2,126,203
Fund Balances, October 1 1,875,955 1,875,955 1,875,955 -
Fund Balances, September 30 $ 575,373 $ 575,373 $ 2,701,576 $ 2,126,203
H-46
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 3,290,307 $ 3,290,307 $ 3,153,813 $ (136,494)
Charges for Services 2,674,890 2,674,890 2,589,151 (85,739)
Investment Income 20,000 20,000 26,051 6,051
Miscellaneous - 28,170 - (28,170)
Total Revenues 5,985,197 6,013,367 5,769,015 (244,352)
EXPENDITURES:
Current:
General Government:
Property Appraiser 66,819 66,819 64,924 1,895
Tax Collector 100,000 94,895 92,803 2,092
Total General Government 166,819 161,714 157,727 3,987
Public Safety:
Insurance Unincorporated Layton 434,183 448,735 448,735 -
Insurance Islamorada 168,620 181,619 181,619 -
Insurance Marathon 151,771 156,876 156,876 -
Sheriff Unincorporated Layton 2,706,447 2,706,447 2,706,447 -
Sheriff Islamorada 1,134,759 1,135,378 1,134,759 619
Sheriff Marathon 1,032,558 1,032,558 1,032,558 -
School Crossing Guard 216,206 218,053 218,052 1
Total Public Safety 5,844,544 5,879,666 5,879,046 620
Total Expenditures 6,011,363 6,041,380 6,036,773 4,607
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (26,166) (28,013) (267,758) (239,745)
Other Financing Sources/(Uses):
Reserve for Contingencies (171,904) (127,402) - 127,402
Transfers to Other Funds 72,670) (115,325) (52,357) 62,968
Total Other Financing Sources/(Uses) (244,574) (242,727) (52,357) 190,370
Net Change in Fund Balances (270,740) (270,740) (320,115) (49,375)
Fund Balances, October 1 1,452,802 1,452,802 1,452,802 -
Fund Balances, September 30 $ 1,182,062 $ 1,182,062 $ 1,132,687 $ (49,375)
H-47
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 396,365 $ 396,365 $ 446,801 $ 50,436
Investment Income 10,000 10,000 6,716 (3,284)
Miscellaneous - 68,985 - (68,985)
Total Revenues 406,365 475,350 453,517 (21,833)
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund 452,338 406,025 347,790 58,235
911 Wireless 180,595 147,058 48,160 98,898
Mapping Software - 148,835 - 148,835
Total Expenditures 632,933 701,918 395,950 305,968
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (226,568) (226,568) 57,567 284,135
Fund Balances, October 1 456,943 456,943 456,943 -
Fund Balances, September 30 $ 230,375 $ 230,375 $ 514,510 $ 284,135
H-48
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ - $ - $ 1,039 $ 1,039
Investment Income 2,500 2,500 2,080 (420)
Miscellaneous 65,000 65,000 72,019 7,019
Total Revenues 67,500 67,500 75,138 7,638
EXPENDITURES:
Current:
General Government:
Tax Collector 2,200 2,200 2,141 59
Public Safety:
Island Security 160,975 160,975 70,236 90,739
Total Expenditures 163,175 163,175 72,377 90,798
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (95,675) (95,675) 2,761 98,436
Other Financing Sources/(Uses):
Reserve for Contingencies (10,950) (10,950) - 10,950
Net Change in Fund Balances (106,625) (106,625) 2,761 109,386
Fund Balances, October 1 137,221 137,221 137,221 -
Fund Balances, September 30 $ 30,596 $ 30,596 $ 139,982 $ 109,386
H-49
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 320,000 $ 320,000 $ 530,155 $ 210,155
Investment Income 10,000 10,000 12,033 2,033
Total Revenues 330,000 330,000 542,188 212,188
EXPENDITURES:
Current:
Physical Environment:
Boating Improvement 40,000 - - -
Marine Debris Removal 50,000 95,000 94,742 258
Derelict Vessels 125,000 65,000 56,709 8,291
Channel Markers 35,000 35,000 10,765 24,235
Regulatory Zones 10,000 40,000 38,989 1,011
Channel Marker Repair 100,000 55,000 7,123 47,877
Islamorada Boating Imp. Fund 40,000 - - -
Marathon Boating Imp. Fund 40,000 - - -
Key West Boating Imp. Fund 40,000 - - -
Special Marine Projects 70,000 93,757 64,274 29,483
Mooring Field Expenses 10,000 10,000 - 10,000
Key Colony Beach 20,000 15,000 - 15,000
Total Expenditures 580,000 408,757 272,602 136,155
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (250,000) (78,757) 269,586 348,343
Other Financing Sources/(Uses):
Transfers to Other Funds - 171,243) (47,192) 124,051
Net Change in Fund Balances (250,000) (250,000) 222,394 472,394
Fund Balances, October 1 765,295 765,295 765,295 -
Fund Balances, September 30 $ 515,295 $ 515,295 $ 987,689 $ 472,394
H-50
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ - $ - $ 17,793 $ 17,793
Intergovernmental - 9,000 - (9,000)
Charges for Services - - 127,192 127,192
Fines and Forfeitures - - 251,901 251,901
Investment Income - - 27,189 27,189
Miscellaneous - 7,350 7,350 -
Total Revenues - 16,350 431,425 415,075
EXPENDITURES:
Current:
Public Safety:
Interagency Communications 1,022,897 1,022,897 155,738 867,159
Education-Building Department 8,500 8,500 6,933 1,567
Total Public Safety 1,031,397 1,031,397 162,671 868,726
Economic Environment:
SFETC Travel 8,886 8,886 3,641 5,245
SFETC Travel - 9,000 1,622 7,378
Industrial Development Authority 4,555 4,555 - 4,555
Total Economic Environment 13,441 22,441 5,263 17,178
Human Services:
FL Keys Council for the Handicapped 24,878 24,878 10,356 14,522
Bayshore Donation - 1,110 433 677
Total Human Services 24,878 25,988 10,789 15,199
Culture and Recreation:
Wilhelmina Harvey Park 2,538 8,538 8,538 -
Settler's Park Landscaping 10,315 10,315 - 10,315
Rath Foundation Donations 1,182 2,382 1,182 1,200
Total Culture and Recreation 14,035 21,235 9,720 11,515
(Continued)
H-51
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Court Related.
Alt. Dispute Resolution - Family 13,230 13,230 4,202 9,028
Alt. Dispute Resolution - Civil 11,270 11,270 4,199 7,071
Total Court Related 24,500 24,500 8,401 16,099
Total Expenditures 1,108,251 1,125,561 196,844 928,717
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (1,108,251) (1,109,211) 234,581 1,343,792
Other Financing Sources/(Uses)
Transfers from Other Funds - 960 960 -
Net Change in Fund Balances (1,108,251) (1,108,251) 235,541 1,343,792
Fund Balances, October 1 1,946,678 1,946,678 1,946,678 -
Fund Balances, September 30 $ 838,427 $ 838,427 $ 2,182,219 $ 1,343,792
H-52
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ - $ 780 $ 780
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration 49,892 19,816 30,076
Culture and Recreation:
Settler's Park 50,000 - - -
Total Expenditures 50,000 49,892 19,816 30,076
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (50,000) (49,892) (19,036) 30,856
Other Financing Sources/(Uses)
Transfers to Other Funds (108) (108) -
Net Change in Fund Balances (50,000) (50,000) (19,144) 30,856
Fund Balances, October 1 69,282 69,282 69,282 -
Fund Balances, September 30 $ 19,282 $ 19,282 $ 50,138 $ 30,856
H-53
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures $ - $ 179,748 $ 276,566 $ 96,818
Investment Income 2,000 2,000 2,822 822
Total Revenues 2,000 181,748 279,388 97,640
EXPENDITURES:
Current:
Public Safety:
Law Enforcement 1,900 383,962 383,962 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 100 (202,214) �104,574) 97,640
Net Change in Fund Balances 100 (202,214) (104,574) 97,640
Fund Balances, October 1 275,495 275,495 275,495 -
Fund Balances, September 30 $ 275,595 $ 73,281 $ 170,921 $ 97,640
H-54
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 35,000 $ 35,000 $ 33,931 $ (1,069)
Investment Income - - 10,850 10,850
Total Revenues 35,000 35,000 44,781 9,781
EXPENDITURES:
Current:
Court Related:
Court Facility 329,995 329,995 1,417 328,578
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (294,995) (294,995) 43,364 338,359
Other Financing Sources/(Uses):
Reserve for Contingencies (42,000) (42,000) - 42,000
Net Change in Fund Balances (336,995) (336,995) 43,364 380,359
Fund Balances, October 1 796,650 796,650 796,650 -
Fund Balances, September 30 $ 459,655 $ 459,655 $ 840,014 $ 380,359
H-55
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 5,000 $ 5,000 $ 10,550 $ 5,550
Investment Income - - 839 839
Total Revenues 5,000 5,000 11,389 6,389
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund 28,750 28,750 - 28,750
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (23,750) (23,750) 11,389 35,139
Other Financing Sources/(Uses):
Reserve for Contingencies (3,000) (3,000) - 3,000
Net Change in Fund Balances (26,750) (26,750) 11,389 38,139
Fund Balances, October 1 58,852 58,852 58,852 -
Fund Balances, September 30 $ 32,102 $ 32,102 $ 70,241 $ 38,139
H-56
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
MARATHON MUNICIPAL SERVICE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 994,000 $ 994,000 $ 954,191 $ (39,809)
Charges for Services - - 13,420 13,420
Investment Income - - 8,030 8,030
Total Revenues 994,000 994,000 975,641 (18,359)
EXPENDITURES:
Current:
General Government
Tax Collector Fees 29,820 29,820 27,660 2,160
Physical Environment
Marathon Wastewater 864,480 864,480 182,896 681,584
Total Expenditures 894,300 894,300 210,556 683,744
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 99,700 99,700 765,085 665,385
Other Financing Sources/(Uses):
Reserve for Contingencies (50,000) (50,000) - 50,000
Net Change in Fund Balances 49,700 49,700 765,085 715,385
Fund Balances, October I - - - -
Fund Balances, September 30 $ 49,700 $ 49,700 $ 765,085 $ 715,385
H-57
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 9,961 $ 9,961 $ 9,516 $ (445)
Charges for Services - - 133 133
Investment Income - - 79 79
Total Revenues 9,961 9,961 9,728 233)
EXPENDITURES:
Current:
General Government
Tax Collector Fees 299 299 274 25
Physical Environment
Marathon Wastewater 8,664 9,164 9,164 -
Total Expenditures 8,963 9,463 9,438 25
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 998 498 290 (208)
Other Financing Sources/(Uses):
Reserve for Contingencies (500) - - -
Net Change in Fund Balances 498 498 290 (208)
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ 498 $ 498 $ 290 $ (208)
H-58
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BAY POINT WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 39,775 $ 39,775 $ 38,287 $ (1,488)
Charges for Services - - 548 548
Investment Income - - 341 341
Total Revenues 39,775 39,775 39,176 (599)
EXPENDITURES:
Current:
General Government
Tax Collector Fees 1,193 1,193 1,130 63
Physical Environment
Marathon Wastewater 34,593 36,593 36,593 -
Total Expenditures 35,786 37,786 37,723 63
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 3,989 1,989 1,453 15361
Other Financing Sources/(Uses):
Reserve for Contingencies (2,000) - - -
Net Change in Fund Balances 1,989 1,989 1,453 (536)
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ 1,989 $ 1,989 $ 1,453 $ (536)
H-59
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
KEY LARGO WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 799,600 $ 799,600 $ 764,106 $ (35,494)
Charges for Services - - 10,810 10,810
Investment Income - - 4,947 4,947
Total Revenues 799,600 799,600 779,863 (19,737)
EXPENDITURES:
Current:
General Government
Tax Collector Fees 23,988 23,988 22,274 1,714
Physical Environment
Marathon Wastewater 695,632 735,632 523,853 211,779
Total Expenditures 719,620 759,620 546,127 213,493
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 79,980 39,980 233,736 193,756
Other Financing Sources/(Uses).
Reserve for Contingencies (40,000) - - -
Net Change in Fund Balances 39,980 39,980 233,736 193,756
Fund Balances, October 9 - - - -
Fund Balances, September 30 $ 39,980 $ 39,980 $ 233,736 $ 193,756
H-60
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL (BUDGETARY BASIS)
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 2,050,000 $ 2,050,000 $ 2,771,054 $ 721,054
Investment Income 100,000 100,000 139,622 39,622
Total Revenues 2,150,000 2,150,000 2,910,676 760,676
EXPENDITURES:
Current:
General Government:
Administrative 297,100 297,100 253,277 43,823
Grants and Aid 2,454,000 2,454,000 2,182,031 271,969
Total General Government 2,751,100 2,751,100 2,435,308 315,792
Capital Outlay:
Land and Land Rights Acquisition 8,475,778 8,475,778 1,854,287 6,621,491
Total Expenditures 11,226,878 11,226,878 4,289,595 6,937,283
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (9,076,878) (9,076,878) (1,378,919) 7,697,959
Fund Balances, October 1 12,203,864 12,203,864 12,203,864 -
Fund Balances, September 30 $ 3,126,986 $ 3,126,986 $ 10,824,945 $ 7,697,959
H-61
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S INMATE COMMISSARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
BUjq!!_ Budget Actual (Negative)
REVENUES:
Charges for Services $ 414,000 $ 406,040 $ 357,829 $ (48,211)
Investment Income 1,000 308 308 -
Miscellaneous - - 48,211 48211
Total Revenues 415,000 406,348 4062348
EXPENDITURES:
Current:
Public Safety 6151000 477,245 477,245,
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (200,000) (70,897) (70,897)
Fund Balances, October 1 157,495 157,495 157,496
Fund Balances, September 30 $ (42,505) $ 86,598 $ 86,598
2
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S IMPACT SUPPORT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 284,500 $ 243,327 $ 243,327 $ -
EXPENDITURES:
Current:
Public Safety 284,500 243,327 243,327 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $ - $ -
H-63
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S OFF-DUTY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 60,000 $ - $ 14,696 $ 14,696
Charges for Services - 104,884 90,188 (14,696)
Total Revenues 60,000 104,884 104,884 -
EXPENDITURES:
Current:
Public Safety 95,000 107,004 107,004 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (35,000) (2,120) (2,120) -
Fund Balances, October 1 2,185 2,185 2,185 -
Fund Balances, September 30 $ (32,815) $ 65 $ 65 $ -
H-64
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S GRANTS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 470,000 $ 481,738 $ 481,738 $ -
EXPENDITURES:
Current:
Public Safety 470,000 504,134 504,134 -
Excess/(deficiency) of Revenues
Over/(Under) Expenditures - (22,396)_ (22,396) -
Other Financing Sources/(Uses):
Transfers from Other Funds (24,915) 24,915 24,915 -
Net Change in Fund Balances (24,915) 2,519 2,519 -
Fund Balances, October 1 6,715 6,715 6,715 -
Fund Balances, September 30 $ (18,200) $ 9,234 $ 9,234 $
H-65
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S TEEN COURT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 106,916 $ 69,171 $ 69,171 $ -
EXPENDITURES:
Current:
Public Safety 93,008 70,131 70,131 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 13,908 (960) (960) -
Fund Balances, October 61,386 61,386 61,386 -
Fund Balances, September 30 $ 75,294 $ 60,426 $ 60,426 $ -
H-66
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S SOUTH FLORIDA LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures $ 150,000 $ 98,796 $ 98,796 $ -
Investment Income 1,000 2,042 2,042 -
Total Revenues 151,000 100,838 100,838 -
EXPENDITURES:
Current:
Public Safety 200,000 - -
Excess/(Deficiency)of Revenues
Over/(Under) Expenditures (49,000) 100,838 100,838 -
Other Financing Sources/(Uses):
Transfers from Other Funds - 165,533 165,533 -
Net Change in Fund Balances (49,000) 266,371 266,371 -
Fund Balances, October 1 113,315 113,315 113,315 -
Fund Balances, September 30 $ 64,315 $ 379,686 $ 379,686 $ -
H-67
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S SHARED ASSET FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 64,098 $ 64,098 $ 64,098 $ -
EXPENDITURES:
Current:
Public Safety 187,798 187,798 187,798 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (123,700) (123,700) (123,700) -
Fund Balances, October 1 4,841,334 4,841,334 4,841,334 -
Fund Balances, September 30 $ 4,717,634 $ 4,717,634 $ 4,717,634 $ -
H-68
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S FEDERAL FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 77,172 $ 140,459 $ 140,459 $ -
Investment Income 65,436 41,668 41,668 -
Total Revenues 142,608 182,127 182,127 -
EXPENDITURES:
Current:
Public Safety 4,581,331 3,323,429 3,323,429 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (4,438,723) (3,141,302) „(3,141,302) -
Other Financing Sources/(Uses):
Transfers to Other Funds - {165,533) (165,533) -
Net Change in Fund Balances (4,438,723) (3,306,835) (3,306,835) -
Fund Balances, October 1 4,872,156 5,037,689 5,037,689 -
Fund Balances, September 30 $ 433,433 $ 1,730,854 $ 1,730,854 $ -
H-69
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S HIDTA ADMINISTRATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 135,000 $ 196,698 $ 196,698 $ -
EXPENDITURES:
Current:
Public Safety 135,000 164,718 164,718 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - 31,980 31,980 -
Fund Balances, October 1 43,777 43,777 43,777 -
Fund Balances, September 30 $ 43,777 $ 75,757 $ 75,757 $ -
H-70
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S AIRPORT SERVICES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 1,169,313 $ 1,169,313 $ 1,169,313 $ -
EXPENDITURES:
Current:
Public Safety 1,169,313 1,169,313 1,169,313 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $
H-71
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 873,575 $ 383,962 $ 362,135 $ (21,827)
EXPENDITURES:
Current:
Public Safety 873,575 383,962 362,135 21,827
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - - - -
Fund Balances, October 9 - - - -
Fund Balances, September 30 $ - $ - $ - $
H-72
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S FINE AND FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 798 $ 798 $ 798 $ -
Miscellaneous - 55,178 55,178 -
Total Revenues 798 55,976 55,976 -
EXPENDITURES:
Current:
Public Safety 798 55,976 55,976 -
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - - - -
Fund Balances, October 1 - - - -
Fund Balances, September 30 $ - $ - $ - $ -
H-73
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S COURT RELATED SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 329,386 $ 39,386 $ 185,368 $ (144,018)
Charges for Services 720,616 720,616 629,804 (90,812)
Total Revenues 1,050,002 1,050,002 815,172 (234,830)
EXPENDITURES:
Current:
Court Related 954,547 954,547 815,172 139,375
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures 95,455 95,455 - (95,455)
Other Financing Sources/(Uses):
Reserve for Contingencies (95,455) (95,455) - 95,455
Net Change in Fund Balances - - - -
Fund Balances, October 1 - - -
Fund Balances, September 30 $ - $ - $ - $ -
H-74
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
1993 REFUNDING IMPROVEMENT BONDS 1988 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Transfers to Other Funds $ - $ (501,303) $ (501,303) $ -
Net Change in Fund Balances - (501,303) (501,303) -
Fund Balances, October 1 501,303 501,303 501,303 -
Fund Balances, September 30 $ 501,303 $ - $ - $ -
H-75
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
1991 SALES TAX REVENUE REFUNDING BONDS DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Transfers to Other Funds $ - $ (1,618,053) $ (1,530,381) $ 87,672
Net Change in Fund Balances - (1,618,053) (1,530,381) 87,672
Fund Balances, October 1 1,530,381 1,530,381 1,530,381 -
Fund Balances, September 30 $ 1,530,381 $ (87,672) $ - $ 87,672
H-76
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
CLERK'S REVENUE NOTE DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ - $ - $ 29 $ 29
Other Financing Sources/(Uses):
Transfers to Other Funds - (1,072) (1,072) -
Net Change in Fund Balances - (1,072) (1,043) 29
Fund Balances, October 1 1,043 1,043 1,043 -
Fund Balances, September 30 $ 1,043 $ (29) $ - $ 29
H-77
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 636,804 $ 636,804 $ 636,804 $ -
Investment Income 8,000 8,000 8,764 764
Total Revenues 644,804 644,804 645,568 764
EXPENDITURES:
Current:
Debt Service:
2003 Revenue Bonds
Principal 1,105,000 1,105,000 1,105,000 -
Interest 663,280 683,677 663,280 20,397
Other Debt Service Costs - 1,032 1,032 -
Total 2003 Revenue Bonds 1,768,280 1,789,709 1,769,312 20,397
Guaranteed Entitlement Loan
Principal 541,359 541,359 541,359 -
Interest 95,445 95,445 95,445 -
Other Debt Service Costs 50,000 50,000 - 50,000
Total Guaranteed Entitlement Ln 686,804 686,804 636,804 50,000
1998 Sales Tax Rev Ref Bonds
Principal 4,525,000 4,525,000 4,525,000 -
Interest 87,672 175,344 87,671 87,673
Other Debt Service Costs 50,000 1,275 816 459
Total 1998 Sales Tx Rev Ref Bnd 4,662,672 4,701,619 4,613,487 88,132
Total Expenditures 7,117,756 7,178,132 7,019,603 158,529
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures (6,472,952) (6,533,328) _ (6,374,035) 159,293
Other Financing Sources/(Uses):
Reserve for Contingencies (190,000) (129,624) - 129,624
Transfer from Other Funds 6,380,952 6,380,952 5,981,676 (399,276)
Total Other Financing Sources/(Uses) 6,190,952 6,251,328 5,981,676 (269,652)
Net Change in Fund Balances (282,000) (282,000) (392,359) (110,359)
Fund Balances, October 1 570,260 570,260 570,260 -
Fund Balances, September 30 $ 288,260 $ 288,260 $ 177,901 $ (110,359)
H-78
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ - $ - $ 3,388 $ 3,388
EXPENDITURES:
Current:
Capital Outlay:
Court Services Network System - 354,428 241,116 113,312
Excess/(Deficiency) of Revenues
Over/(Under) Expenditures - (354,428) (237,728) 116,700
Other Financing Sources/(Uses)
Transfers from Other Funds - - 1,072 1,072
Net Change in Fund Balances - (354,428) (236,656) 117,772
Fund Balances, October 1 354,428 354,428 354,428 -
Fund Balances, September 30 $ 354,428 $ - $ 117,772 $ 117,772
H-79
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets:
Cash and Cash Equivalents $ 6,451,544 $ 7,594,717 $ 2,707,409
Accounts Receivable, Net - 57,800 311
Due from Other Governmental Units 23,541 159,907 -
Total current assets 6,475,085 7,812,424 2,707,720
Noncurrent Assets:
Land and Other Nondepreciable Assets - - -
Capital Assets, Net of Accum. Depreciation 3,754 2,094 3,209
Total Noncurrent Assets 3,754 2,094 3,209
Total Assets 6,478,839 7,814,518 2,710,929
LIABILITIES
Current Liabilities:
Accounts Payable 15,684 90,808 48,378
Accrued Wages and Benefits Payable 10,298 9,313 5,083
Claims and Judgements Payable 1,000,000 3,307,897 1,501,607
Due to Other Funds - - -
Due to Other Governmental Units - - 4,250
Accrued Comp. Absences Payable 1,370 4,297 1,643
Other Current Liabilities 725 5,916 -
Total Current Liabilities 1,028,077 3,418,231 1,560,961
Noncurrent Liabilities:
Accrued Comp. Absences Payable 21,351 14,839 16,923
Total Liabilities 1,049,428 3,433,070 1,577,884
NET ASSETS
Invested in Capital Assets, Net of Related Debt 3,754 2,094 3,209
Unrestricted 5,425,657 4,379,354 1,129,836
Total Net Assets $ 5,429,411 $ 4,381,448 $ 1,133,045
H-80
Fleet
Management
Fund Total
$ 720,729 $ 17,474,399
183 58,294
70,239 253,687
791,151 17,786,380
54,000 54,000
1,379,908 1,388,965
1,433,908 1,442,965
2,225,059 19,229,345
75,406 230,276
50,685 75,379
- 5,809,504
420 420
39 4,289
9,463 16,773
- 6,641
136,013 6,143,282
71,713 124,826
207,726 6,268,108
1,433,908 1,442,965
583,425 11,518,272
$ 2,017,333 $ 12,961,237
H-81
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,605,184 $ 14,514,561 $ 1,435,433
Miscellaneous 43,986 448,519 67,054
Total operating revenues 2,649,170 14,963,080 1,502,487
Operating Expenses:
Personnel Services 167,769 168,210 154,638
Operations 457,929 585,893 1,208,855
Depreciation and Amortization 4,202 698 2,072
Asserted and Paid Claims 909,089 11,026,324 219,504
Total operating expenses 1,538,989 11,781,125 1,585,069
Operating Income 1,110,181 3,181,955 (82,582)
Non-Operating Revenue/(Expenses):
Investment Income 68,320 72,735 41,217
Gain/(Loss) on Disposition of Assets - - (14,159)
Total Non-Operating Revenue/(Expenses) 68,320 72,735 27,058
Income Before Contributions
and Transfers 1,178,501 3,254,690 (55,524)
Transfers to Other Funds - - -
Change in Net Assets 1,178,501 3,254,690 (55,524)
Total Net Assets-October 1 4,250,910 1,126,758 1,188,569
Total Net Assets-September 30 $ 5,429,411 $ 4,381,448 $ 1,133,045
H-82
Fleet
Management
Fund Total
$ 2,633,552 $ 21,188,730
284 559,843
2,633,836 21,748,573
895,082 1,385,699
1,250,993 3,503,670
78,801 85,773
- 12,154,917
2,224,876 17,130,059
408,960 4,618,514
15,645 197,917
1,546 (12,613)
17,191 185,304
426,151 4,803,818
(445,500) (445,500)
(19,349) 4,358,318
2,036,682 8,602,919
$ 2,017,333 $ 12,961,237
H-83
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Activities:
Cash received for services $ - $ 2,073,708 $ 9,015
Cash received from funds for goods and services 2,610,776 12,323,946 1,430,668
Cash payments to suppliers for goods and svcs (1,420,631) (12,361,565) (1,445,308)
Cash payments to employees for services (117,434) (116,794) (113,470)
Cash payments to other funds (41,210) (30,639) (30,155)
Other operating revenue 43,986 395,075 73,338
Net Cash Provided by/(Used in)
Operating Activities 1,075,487 2,283,731 (75,912)
Noncapital Financing Activities:
Transfers to other funds - -
Capital and Related Financing Activities:
Acquisition of capital assets - - (13,844)
Proceeds from sale of capital assets - -Net Cash Provided/(Used) by Capital and
Related Financing Activities - - (13,844)
Investing Activities:
Investment income 68,320 72,735 41,217
Net Increase/{Decrease} in Cash and Cash
Equivalents 1,143,807 2,356,466 (48,539)
Cash and Cash Equivalents
October 1 5,307,737 5,238,251 2,755,948
September 30 $ 6,451,544 $ 7,594,717 $ 2,707,409
H-84
Fleet
Management
Fund Total
$ 637,839 $ 2,720,562
2,002,619 18,368,009
(1,281,043) (16,508,547)
(610,879) (958,577)
(617,853) (719,857)
284 512,683
130,967 3,414,273
(445,500) (445,500)
(50,624) (64,468)
16,508 16,508
(34,116) (47,960)
15,645 197,917
(333,004) 3,118,730
1,053,733 14,355,669
$ 720,729 $ 17,474,399
H-85 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS - CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Reconciliation of operating income/(loss)
to net cash provided by/
(used in) operating activities:
Operating income/(loss) $ 1,110,181 $ 3,181,955 $ (82,582)
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization 4,202 698 2,072
Change in assets and liabilities:
Inc./(dec.) in Accounts receivable - (53,444) 6,284
Inc./(dec,) in Due from other funds 2,480 -
Inc./(dec.) in Due from gov'tl units 3,112 (116,907) -
Inc./(dec.) in Accounts payable 9,342 (1,382) 35,252
Inc./(dec.) in Accrued wages/benefits payable 1,821 701 (3,669)
Inc./(dec.) in Claims and judgments payable - (737,594) (39,146)
Inc./(dec.) in Due to other funds (9,446) (8) (17)
Inc./(dec.) in Due to other governmental units (48,300) - 4,250
Inc./(dec.) in Compensated absences payable 1,370 4,297 1,644
Incd(dec.) in Other current liabiliities 725 5,415 -
Total adjustments (34,694) (898,224) 6,670
Net cash provided by/(used in)
operating activities $ 1,075,487 $ 2,283,731 $ (75,912)
Noncash investing, capital, and financing activities:
Loss on disposition of assets $ - $ - $ (14,1191
Cash Reconciliation:
Unrestricted $ 6,451,544 $ 7,594,717 $ 2,707,409
H-86
Fleet
Management
Fund Total
$ 408,960 $ 4,618,514
78,801 85,773
(183) (47,343)
- 2,480
7,050 (106,745)
9,946 53,158
4,706 3,559
- (776,740)
(386,132) (395,603)
39 (44,011)
7,855 15,166
(75) 6,065
(277,993) (1,204,241)
$ 130,967 $ 3,414,273
$ (14,962) $ (29,121)
$ 720,729 $ 17,474,399
H-87
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
SEPTEMBER 30, 2004
Clerk's Sheriffs Tag
General General and Property
Agency Agency License Tax Totals
ASSETS
Cash and Cash Equivalents $ 3,537,278 $ 621,481 $ 332,563 $ 2,254,844 $ 6,746,166
Accounts Receivable 14,589 - 2,080 282 16,951
Total assets $ 3,551,867 $ 621,481 $ 334,643 $ 2,255,126 $ 6,763,117
LIABILITIES
Due to Others $ 1,761,778 $ 605,649 $ 2,117 $ 6,315 $ 2,375,859
Due to Other Governmental Units 1,790,089 15,832 332,526 2,248,811 4,387,258
Total liabilities $ 3,551,867 $ 621,481 $ 334,643 $ 2,255,126 $ 6,763,117
H-88
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
FOR YEAR ENDED SEPTEMBER 30, 2004
10/1/2003 Additions Deductions 9130/2004
Clerk's General
Assets
Cash and Cash Equivalents $ 3,761,968 $ 50,686,926 $ 50,911,616 $ 3,537,278
Accounts Receivable 8,331 46,824 40,566 14,589
Due from Other Governmental Units 11,828 - 11,828 -
Total assets $ 3,782,127 $ 50,733,750 $ 50,964,010 $ 3,551,867
Liabilities
Due to Others $ 2,508,935 $ 4,261,144 $ 5,008,301 $ 1,761,778
Due to Other Governmental Units 1,273,192 46,472,606 45,955,709 1,790,089
Total liabilities $ 3,782,127 $ 50,733,750 $ 50,964,010 $ 3,551,867
Sheriffs General
Assets
Cash and Cash Equivalents $ 733,894 $ 2,071,701 $ 2,184,114 $ 621,481
Liabilities
Due to Others $ 716,525 $ 2,068,116 $ 2,178,992 $ 605,649
Due to Other Governmental Units 17,369 3,585 5,122 15,832
Total liabilities $ 733,894 $ 2,071,701 $ 2,184,114 $ 621,481
Tag and License
Assets
Cash and Cash Equivalents $ 260,770 $ 11,675,015 $ 11,603,222 $ 332,563
Accounts Receivable 3,180 - 1,100 2,080
Total assets $ 263,950 $ 11,675,015 $ 11,604,322 $ 334,643
Liabilities
Due to Others $ 2,371 $ 34,539 $ 34,793 $ 2,117
Due to Other Governmental Units 261,579 11,640,476 11,569,529 332,56
Total liabilities $ 263,950 $ 11,675,015 $ 11,604,322 $ 334,643
(Continued)
H-89
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS - CONTINUED
ALL AGENCY FUNDS
FOR YEAR ENDED SEPTEMBER 30, 2004
10/1/2003 Additions Deductions 9/30/2004
Property Tax
Assets
Cash and Cash Equivalents $ 3,035,842 $ 197,030,741 $ 197,811,739 $ 2,254,844
Accounts Receivable 681 - 399 282
Total assets $ 3,036,523 $ 197,030,741 $ 197,812,138 $ 2,255,126
Liabilities
Due to Others $ 3,627 $ 5,490,299 $ 5,487,611 $ 6,315
Due to Other Governmental Units 3,032,896 191,540,442 192,324,527 2,248,811
Total liabilities $ 3,036,523 $ 197,030,741 $ 197,812,138 $ 2,255,126
Total All Agency Funds
Assets
Cash and Cash Equivalents $ 7,792,474 $ 261,464,383 $ 262,510,691 $ 6,746,166
Accounts Receivable 12,192 46,824 42,065 16,951
Due from Other Governmental Units 11,828 - 11,828 -
Total assets $ 7,816,494 $ 261,511,207 $ 262,564,584 $ 6,763,117
Liabilities
Due to Others $ 3,231,458 $ 11,854,098 $ 12,709,697 $ 2,375,859
Due to Other Governmental Units 4,585,036 249,657,109 249,854,887 4,387,258
Total liabilities $ 7,816,494 $ 261,511,207 $ 262,564,584 $ 6,763,117
H-90
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
SEPTEMBER30,2@Q4
GOVERNMENT-WIDE EXPENSES BYFUNCTION
2004 2003 2002
General Government $ 27'563.524 $ 34.520.830 $ 30.780.254
Public Safety 85,533.238 81,889.999 73.385.179
Physical Environment 4.036.057 2.953.838 1.575.172
Transportation 10.036.605 8.504.247 5.804'832
Economic Environment 14.236.795 14.567.320 15.428.667
Human Services 7.346.188 8.041.615 7.957.874
Culture and Recreation 4'115.993 4.271.191 5'333.122
Court Related 8.255.755 8.180.939 8.622.904
|ntonoston Long-Term Debt 951.413 845.058 740.593
Solid Waste 13.607.891 13.204.903 14.754.335
Toll Bridge 935.498 971.275 726.011
Key West Airport 6.701.159 5.102.517 5.714.001
Marathon Airport 1,146,877 1,063,348 1,000,231
Total Government-Wide Expenses byFunction
GOVERNMENT-WIDE REVENUES
Program Revenues
Charges for Services $ 42.407.274 $ 45.122.167 $ 47.023.672
Operating Grants and Contributions 37141'757 25.373.706 12.701^238
Capital Grants and Contributions 6.308.318 9.137.563 15.739.793
General Revenues
Taxes:
Ad Valorem Taxes 60.113.153 58.170.115 54.584.047
Tourist Impact Tax 2.280.226 2.078.380 1.972.187
Gas Tax 5'391.138 5.087.735 5.038'354
1/2 Cent Sales Tax 8.484'851 7.787.870 7.424'697
One Cent Infrastructure Tax 15.365.841 12.884.890 12.789.884
Tourist Development Tax 13.853.340 12.385.048 11.799.207
Other Taxes 3.044.584 1,283.000 1.128.287
Other State Shared Revenue 3.200.402 3.152.543 3.154'471
Unrestricted Investment Income 3.103.082 3.341.192 3.848.672
Miscellaneous 2434904 3082404 3890714
Total Government-Wide Revenues
Only three years are presented due to initial GASB 34 implementation in fiscal year 2002.
|4
MONROE COUNTY,FLORIDA
GENERAL GOVERNMENT EXPENDITURES BY FUNCTION
FOR LAST TEN FISCAL YEARS
FISCAL GENERAL PUBLIC PHYSICAL TRANS- ECONOMIC
YEAR GOVERNMENT SAFETY ENVIRONMENT PORTATION ENVIRONMENT
1995 $ 29,390,253 $ 41,240,319 $ 1,160,034 $ 6,168,342 $ 9,616,404
1996 24,652,862 45,968,956 1,334,988 4,836,343 9,408,309
1997 26,213,577 51,527,757 946,811 5,663,889 9,617,725
1998 21,004,358 56,691,835 2,299,807 4,507,675 10,747,966
1999 27,485,498 65,102,191 2,174,127 5,762,030 11,686,359
2000 21,771,656 72,758,894 3,847,743 4,694,097 11,659,885
2001 22,155,936 80,269,749 2,080,369 5,712,651 11,772,376
2002 31,214,821 82,854,954 1,561,508 5,976,504 15,393,516
2003 26,955,732 83,048,057 2,936,950 9,101,725 14,581,328
2004 28,801,371 85,887,994 2,650,880 5,690,399 14,311,284
* Incudes all governmental fund types, except capital projects.
1-2
HUMAN CULTURE AND COURT DEBT
SERVICES RECREATION RELATED SERVICE TOTAL*
$ 5,573,627 $ 2,703,504 $ -- $ 6,888,070 $ 102,740,553
5,769,102 4,332,830 -- 5,777,227 102,080,617
5,862,235 3,657,464 -- 5,971,019 109,460,477
6,237,775 3,720,300 6,615,544 5,865,981 117,691,241
6,303,742 4,725,431 6,856,998 5,618,956 135,715,332
6,873,898 3,872,241 6,959,147 5,582,234 138,019,795
7,121,592 3,458,415 7,099,591 5,661,809 145,332,488
7,488,693 3,791,980 7,766,512 6,049,706 162,098,194
8,073,738 4,137,030 7,904,583 6,769,696 163,508,839
7,274,799 3,636,812 7,973,441 7,661,870 163,888,850
1-3
MONROE COUNTY, FLORIDA
GENERAL GOVERNMENT REVENUE BY SOURCE
FOR LAST TEN FISCAL YEARS
LICENSES INTER CHARGES
FISCAL AND GOVERN- FOR
YEAR TAXES PERMITS MENTAL SERVICES
1995 $ 58,121,769 $ 2,124,995 $ 20,256,479 $ 8,086,331
1996 62,514,109 2,481,768 26,456,481 9,534,513
1997 65,383,485 2,227,459 29,245,422 8,590,395
1998 68,833,788 2,295,628 33,651,691 8,751,295
1999 67,721,136 2,125,529 43,887,413 8,504,837
2000 69,450,570 1,960,901 41,797,292 7,757,517
2001 67,550,895 1,572,473 43,260,478 15,164,412
2002 83,342,742 1,916,623 43,285,349 16,774,154
2003 87,766,227 2,148,297 47,015,974 13,138,522
2004 95,446,063 2,638,326 51,244,404 12,473,175
*Includes all governmental fund types.
1-4
FINES AND INVESTMENT MISCEL-
FORFEITURES INCOME LANEOUS TOTAL*
$ 2,486,360 $ 4,018,259 $ 4,245,450 $ 99,339,643
2,807,175 5,266,515 2,603,888 111,664,449
4,420,164 5,696,786 2,388,447 117,952,158
3,094,869 6,329,767 3,471,378 126,428,416
28,631,619 5,790,945 4,843,391 161,504,870
3,234,064 8,567,628 1,773,217 134,541,189
4,728,738 7,292,607 1,988,008 141,557,611
9,369,901 3,624,547 2,099,324 160,412,640
2,921,843 2,750,580 2,271,412 158,012,855
2,757,234 2,546,193 2,048,530 169,153,925
4-5
MONROE COUNTY, FLORIDA
PROPERTY TAX LEVIES AND COLLECTIONS
FOR LAST TEN FISCAL YEARS
FISCAL TAX TAX PERCENT OF
YEAR LEVY COLLECTION LEVY COLLECTED
1995 $ 48,129,060 $ 46,502,205 96.6
1996 51,350,380 49,747,700 96.9
1997 53,523,947 51,917,045 97.0
1998 56,473,845 54,723,468 97.0
1999 55,411,449 53,578,782 97.0
2000 56,096,471 54,023,766 96.0
2001 53,154,741 51,323,260 96.0
2002 56,741,898 54,763,033 97.0
2003 60,408,846 58,373,078 97.0
2004 62,648,224 60,388,180 96.0
Property tax levies, based on assessed values as of January 1 st, become due and payable on
November 1 st of each year. A four percent discount is allowed if the taxes are paid in November,
with the discount declining by one percent each month thereafter. Accordingly, taxes collected will
never be one hundred percent of the tax levy. Taxes become delinquent on April 1 st of each year
and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later
than June 1 st of each year.
Property taxes receivable and a corresponding reserve for uncollectible property taxes are not
included in the financial statements as there are no delinquent taxes as of September 30, 2004.
Source: Monroe County Tax Collector
1-6
MONROE COUNTY, FLORIDA
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
FOR LAST TEN FISCAL YEARS
REAL PROPERTY PERSONAL PROPERTY TOTAL
YEAR ASSESSED VALUE ASSESSED VALUE ASSESSED VALUE
1995 $ 6,601,604,418 $ 338,856,309 $ 6,940,460,727
1996 6,856,274,547 360,857,198 7,217,131,745
1997 6,970,972,120 355,388,938 7,326,361,058
1998 7,513,987,881 341,038,010 7,855,025,891
1999 7,951,158,054 363,277,323 8,314,435,377
2000 8,682,695,235 392,464,314 9,075,159,549
2001 9,560,072,249 398,805,072 9,958,877,321
2002 10,903,750,374 419,964,709 11,323,715,083
2003 12,267,633,111 416,199,891 12,683,833,002
2004 14,289,895,852 424,177,522 14,714,073,374
Assessed values used are net taxable values after deducting allowable statutory exemptions.
Property is assessed as of January 1st and taxes based on those assessments are levied and
become due on the following November 1st. Therefore, assessments and levies applicable to a
certain tax year are collected in the fiscal year ending during the next succeeding calendar year.
Estimated actual value for each tax year is equal to the assessed value. The ratio of total
assessed to the total estimated actual value is 100%for each tax year.
Source: Monroe County Property Appraiser
1-7
MONROE COUNTY, FLORIDA
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
FOR LAST TEN FISCAL YEARS
FISCAL PROPERTY BANK
YEAR VALUE'S CONSTRUCTION DEPOSITS'*
1995 $ 4,791,995,498 $ 88,598,075 $ 947,751,000
1996 4,957,041,364 79,313,136 999,568,000
1997 4,978,695,909 81,984,599 1,071,370,000
1998 5,221,503,169 81,159,701 1,117,690,000
1999 4,399,264,593 66,148,495 1,255,767,000
2000 4,742,183,007 108,526,787 1,346,580,000
2001 4,330,433,917 70,942,170 1,427,373,000
2002 5,022,430,274 88,916,136 1,531,251,000
2003 5,721,862,318 90,069,871 1,656,183,000
2004 6,921,545,106 113,677,322 1,946,799,000
Taxable property value and construction does not include the municipal areas of the County.
In Fiscal year 1999, Islamorada incorporated. In Fiscal year 2001, Marathon Incorporated.
Construction amounts include new taxable construction minus deletions from the Tax Roll.
Source; Monroe County Property Appraiser
* Florida Banker's Association
1-8
MONROE COUNTY, FLORIDA
PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS
FOR LAST TEN FISCAL YEARS
TAX RATES (MILLAGE)
SCHOOL BOARD COUNTY*
TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER** TOTAL
1995 6.4330 6.0983 1.2851 13.8164
1996 6.2530 6.0857 1.3840 13.7227
1997 5.9021 5.8089 1.5850 13.2960
1998 6.0730 5.5354 1.6391 13.2475
1999 5.6550 5.1056 1.6391 12.3997
2000 5.1840 4.2181 1.6391 11.0412
2001 4.9890 4.4369 2.2357 11.6616
2002 4.7130 4.1586 1.916 10.7876
2003 4.4220 3.6903 1.8308 9.9431
2004 3.9320 33244 1.7501 9.0065
Property is assessed as of January 1st and the taxes based on those assessments are levied according to the
tax rate in effect during that tax year and become due on November 1 st. Therefore, assessments and tax levies
applicable to a certain tax year are collected in the fiscal year ending during the following calendar year,
Monroe County does not have outstanding debt funded by ad valorem taxes.
*County millage consists of the General Revenue Fund,the Fine and Forfeiture Fund, the Health Clinic and the
General Purpose Fund.
** Consists of the following districts: Monroe County Mosquito Control, South Florida Water Management,
Okeechobee Basin Fund, Big Cypress Fund, Everglades Construction Project and Monroe County Road Patrol
Law Enforcement.
Source: Monroe County Tax Collector
1A
MONROE COUNTY, FLORIDA
PRINCIPAL TAXPAYERS
2004 FISCAL PERCENTAGE
ASSESSED YEAR TAXES OF TOTAL
TAXPAYER" VALUE* COLLECTED" COLLECTED'
1 Southern Bell $ 67,958,924 $ 761,724 0.43%
2. Casa Marina 57,239,714 675,249 0.39%
3. Hilton Resorts & Marina 38,613,649 455,520 0.26%
4. Cheeca Lodge 32,594,238 377,266 0.22%
5. Pier House 27,314,526 322,226 0.18%
6. Hawks Cay 27,240,603 304,021 018%
7. Southernmost Beach LP 26,342,424 310,757 0.18%
8. Grand Key Resort 24,784,925 292,384 0.17%
9. Sheraton Suites/KW 24,505,715 304,021 0.17%
10. Reach 21,858,718 257,864. 0.15%
$ 348,453,436 $ 4,061,032 2.30%
Source: Monroe County Property Appraiser
Monroe County Tax Collector
1-10
MONROE COUNTY, FLORIDA
RATIO OF NET GENERAL BONDED DEBT
TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA
FOR LAST TEN FISCAL YEARS
REAL PROPERTY
TAXABLE GROSS DEBT
ASSESSED BONDED SERVICE
YEAR POPULATION VALUE*** DEBT FUNDS
1995 79,824 ** $ 6,940,460,727 $ --
1996 79,941 ** 7,217,131,745 -- --
1997 79,941 ** 7,326,361,058 -- --
1998 79,669 ** 7,513,987,881 -- --
1999 79,963 ** 7,951,158,054 -- --
2000 79,589 ** 8,682,695,235 -- --
2001 80,588 * 9,560,072,249 -- --
2002 81,140 ** 10,903,750,374 -- --
2003 80,537 ** 12,267,633,111 -- --
2004 81,236 ** 14,289,895,852 -- --
Property Taxable Value Assessments are as of January 1 st of each year.
Monroe County does not have general bonded debt.
Source: * U.S. Bureau of the Census
** State of Florida Office of Economic and Demographic Research (EDR)
*** Monroe County Property Appraiser
I-11
MONROE COUNTY, FLORIDA
COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT
SEPTEMBER 30, 2004
PERCENTAGE
APPLICABLE TO THIS OVERLAPPING
GOVERNMENTAL UNIT GROSS DEBT GOVERNMENTAL UNIT NET DEBT
Monroe County, Florida $ -- -- $ --
Monroe County does not have outstanding general obligation debt funded by ad valorem taxes.
1-12
MONROE COUNTY, FLORIDA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED
DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES
FOR LAST TEN FISCAL YEARS
RATIO OF DEBT
GENERAL SERVICE TO
OTHER TOTAL GOVERNMENT GENERAL
FISCAL DEBT DEBT EXPENDITURES GOVERNMENT
YEAR PRINCIPAL INTEREST SERVICE SERVICE* *** EXPENDITURES
1995 $ 3,315,000$ 3,407,870 **$ 165,200$ 6,888,070$ 102,740,553 6.70%
1996 3,475,000 2,198,015 104,212 5,777,227 102,080,617 5.66%
1997 3,655,000 2,014,990 301,029 5,971,019 109,460,479 5.46%
1998 3,845,000 1,298,096 722,885 5,865,981 117,691,241 4.99%
1999 4,280,000 1,263,255 75,701 5,618,956 135,715,332 4.14%
2000 4,455,000 1,034,686 92,548 5,582,234 138,019,795 4.04%
2001 4,690,000 818,836 152,973 5,661,809 145,332,488 3.90%
2002 4,855,000 630,195 564,511 6,049,706 162,098,194 3.73%
2003 5,085,000 749,606 935,090 6,769,696 163,508,839 4.14%
2004 6,171,359 846,396 644,115 7,661,870 166,652,746 4.60%
* Debt Service includes principal and interest on general obligation bonds, revenue bonds,
bond anticpation notes and other loan and notes payable.
** Interest includes fiscal charges.
*** 1-2
1-13
MONROE COUNTY,FLORIDA
SCHEDULE OF REVENUE BOND COVERAGE
MUNICIPAL SERVICE DISTRICT-WASTE
FOR LAST TEN FISCAL YEARS
NET REVENUE DEBT SERVICE REQUIREMENTS
FISCAL GROSS AVAILABLE FOR TIMES
YEAR REVENUE* EXPENSES" DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE
1995 $ 14,310,678 $ 12,452,817 $ 1,857,861 $ 315,000 $ 574,117 $ 889,117 2.09
1996 15,183,770 13,055,040 2,128,730 335,000 556,162 891,162 2.39
1997 15,352,388 13,452,269 1,900,119 355,000 536,732 891,732 2.13
1998 16,116,708 14,058,422 2,058,286 375,000 515,788 890,788 2.31
1999 43,130,141 42,069,856 1,060,285 405,000 493,288 898,288 1.18
2000 14,648,737 12,760,853 1,887,884 425,000 468,380 893,380 2.11
2001 14,283,981 12,046,585 2,237,396 455,000 441,605 896,605 2.50
2002 13,891,015 12,738,898 1,152,117 480,000 412,485 892,485 1.29
2003 13,459,762 12,663,904 795,858 6,140,000 ,� � 205,854 6,345,854 0.13
2004 13,963,983 13,459,548 504,435 323,087 151,265 474,352 1.06
" "Gross Revenue"shall mean all rates, fees,charges, assessments or other income received by the County
or accrued to the County or any agency thereof in control of the management and operation of said
Municipal Service District-Waste. Excluded from"Gross Revenue" is interest earned on funds held in
escrow for the retirement of refunded 1980 Bonds. Fiscal year 1999 revenue includes$3,560,134 match
transferred for a portion of Hurricane Georges expenditures.
**"Expenses"exclude depreciation of fixed assets and amortization of deferred charges which are reflected
as expenses in the financial statements.
**' The 1991 MSD Refunding Revenue Bonds were refunded in FY 03. A portion of the refunding was completed
with the Solid Waste System Refunding Note, Series 2002 on 12/19/2002.
1-14
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE COMPANIES
SEPTEMBER 30, 2004
INSURANCE COMPANY POLICY PERIOD
Midwest Employers Casuality Co 10/01/03 - 09/30/04
Insurance Company of North America 07/01/03 -04
Preferred Governmental Claim Solutions 10/1/03-9/30/04
Fidelity National Property& First Community 09/20/04- 05, 09/18/04-05, 05/18/04 -05
10/11/04 - 05, 04/03/04 -05, 08/05/04 - 05
09/24/04 -05, 10/05/04 - 05, 07/19/04- 05
01/29/04 - 05, 06/18/04 - 05, 08/01/04 -05
06/27/04- 05, 11/19/04 - 05, 02/22/04 - 05
Florida Municipal Insurance Trust 10/01/04 - 09/30/05
Colony Insurance Company 05/01/04-05/01/05
Worker's Compensation Volunteer Firefighters 10/01/03-09/30/04
- Hartford -AD&D
Old Republic Insurance Company 07/27/04 - 05
United Capitol Insurance Company 02/12/98-03
United National Insurance 12/20/03 -04
Progressive Insurance Company 09/16/04 -05
Florida Windstorm Underwriting Association 05/21/04 - 05
Omaha Property&Casualty 02/20/04-05, 08/24/04-05
Florida Sheriff's Self-Insurance Fund 10/01/04-05
Hartford Life Insurance 10/01/03 - 09/30/04
Allianz Insurance Co. 04/01/04 - 05/31/05
American Alternative Insurance 10/01/03 -09/30/04
Employers of Wausau 04/16/03 -05
1-15
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE AGENCIES
SEPTEMBER 30, 2004
EXPIRATION ANNUAL
AGENCY DATE PREMIUM
Arthur J. Gallagher& Co. 04/16/05 $ 13,438
12/20/05 19,789
07/21/05 45,400
Acordia National 09/30/04 224,940
Porter Allen Insurance Company 09/18/05 13,950
10/05/05 3,343
06/18/05 670
05/18/05 1,884
08/05/05 1,956
07/19/05 2,962
08/23/05 20,155
10/11/05 2,102
09/24/05 3,357
01/29/05 2,054
09/20/04 8,979
06/27/05 6,344
11/19/05 612
02/22/05 330
The Johnson's Insurance Agency 02/20/05 2,288
05/29/05 180,125
08/24/05 3,027
Florida League of Cities 10/01/04 255,510
05/01/04 1,750
The CIMA Companies, Inc. 07/04/02-05 2,290
VFIS of Fla. 10/01/05 50,157
Hunt Insurance Group, Inc. 09/30/04 25,000
Marsh USA, Inc. 05/01/05 391,260
The Hartford Life Ins, 09/30/04 148,574
I-16
MONROE COUNTY, FLORIDA
SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS
SEPTEMBER 30, 2004
ANNUAL AMOUNT OF
NAME AND TITLE OF OFFICIAL SALARY SURETY BOND
Charles"Sonny" McCoy- Mayor, Board of County Commissioners $ 40,678 $ 2,000
Dixie Spehar- Member, Board of County Commissioners 40,678 2,000
George Neugent- Member, Board of County Commissioners 40,678 2,000
Murray Nelson - Member, Board of County Commissioners 40,678 2,000
David Rice- Member, Board of County Commissioners 40,678 2,000
Danny L. Kolhage - Clerk of Circuit Court and Chief Financial Officer 100,667 5,000
Richard D. Roth - Sheriff 108,527 15,000
Harry L. Sawyer, Jr. - Supervisor of Elections 84,702 5,000
Ervin A. Higgs - Property Appraiser 99,894 10,000
Danise Henriquez-Tax Collector 100,667 50,000
James Roberts - County Administrator 138,017 —
1-17
MONROE COUNTY, FLORIDA
DEMOGRAPHIC STATISTICAL DATA
LAST TEN YEARS
SCHOOL UNEMPLOYMENT
PER CAPITA ENROLLMENT RATE
YEAR POPULATION (1) INCOME (2) (3) PERCENTAGE (4)
1995 81,850 $ 26,455 9,328 3.9
1996 80,730 28,236 9,422 2.9
1997 81,919 29,657 9,529 2.5
1998 85,646 32,596 9,213 2.7
1999 79,941 33,419 9,194 2.3
2000 79,589 37,019 8,979 2.0
2001 79,240 37,622 8,847 2.4
2002 79,330 38,905 8,767 2.7
2003 80,537 NA 8,633 2.2
2004 81,236 NA 8,618 2.2
NA - Data Not Currently Available
Sources:
(1) U.S. Bureau of the Census
(2) U.S. Department of Commerce, Bureau of Economic Analysis
(3) Monroe County School Board
(4) U.S. Department of Labor, Bureau of Labor Statistics
1-18
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA
SEPTEMBER 30, 2004
Government Structure
Governing Body: Monroe County Board of County Commissioners
Number of Seats: 5
Length of Term: 4 years
Chairman: Chosen annually by fellow commissioners
Chief Administrative Position: County Administrator
Date originally established EDUCATION:
constitutionally: July 3, 1823 Number of schools:
High Schools 3
Date of present constitution Middle Schools 1
establishment: May 13, 1887 Elementary Schools 5
Middle/Elementary Schools 3
Form of government: Constitutional County
Number of Administrators 28
Present area: 1,875.54 square miles Number of Teachers 694
Source: Monroe County School Board
POPULATION:
Date Residents Increase % EMPLOYEES:
1995** 79,824 -0.09% Property Appraiser 44
1996** 79,941 0.15% Tax Collector 59
1997** 79,941 0.00% Board of County Commissioners 565
1998** 79,669 -0.34% Clerk of Circuit Court 105
1999** 79,963 0.37% Supervisor of Elections 13
2000* 79,589 -0.47% Sheriff 527
2001** 80,588 1.26% Land Authority 2
2002** 81,140 0.68%
2003** 80,537 -0.74% AMBULANCE SERVICE:
2004** 81,236 0.87% Number of vehicles 15
Number of employees 66
Source: Number of volunteers 37
*U.S. Bureau of the Census
"State of Florida Office of Economic and Demographic Research (EDR)
1-19
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA- CONTINUED
SEPTEMBER 30, 2004
HEALTH CARE: Number POLICE PROTECTION:
Medical Facilities of Beds Number of stations 4
Lower Keys Medical Center 167 Number of employees:
Fishermen's Hospital 58 Certified Law Enforcement 182
Mariners Hospital 42 Support Personnel 180
Certified Corrections 139
Source: Agency for Health Care Administration Source: Monroe County Sheriffs
Office of Health Facility Regulation Department
FIRE PROTECTION: PUBLIC LIBRARIES:
Number of stations 9 Library Facilities 5
Number of volunteers 126 Library Holdings 200,197
1-20
fAJ at
Independent Auditors' Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters used on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of the governmental activities, the business-type
activities, each major fund and the aggregate remaining fund information of Monroe County,
Florida (the "County") as of and for the year ended September 30, 2004, and have issued our
report thereon dated March 18, 2005. We did not audit the financial statements of the Monroe
County Housing Finance Authority, the County's discretely presented component unit. Those
financial statements were audited by other auditors whose report thereon has been furnished to
us, and our opinion, insofar as it relates to the amounts included for the Monroe County Housing
Finance Authority, is based solely on the report of other auditors. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued may.
the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our
opinions on the financial statements and not to provide an opinion on the internal control over
financial reporting. Our consideration of the internal control over financial reporting would not
necessarily disclose all matters in the internal control over financial reporting that might be
material weaknesses. A material weakness is a reportable condition in which the design or
operation of one or more of the internal control components does not reduce to a relatively low
level the risk that misstatements caused by error or fraud in amounts that would be material in
relation to the financial statements being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. We noted no
matters involving the internal control over financial reporting and its operation that we corls!der
to be material weaknesses. We noted other matters involving internal control over financial
reporting that we have reported to management of the County in a separate management letter
dated March 18, 2005,
J-1
Compliance and Other Matters
As part of obtaining assurance about whether the County's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
This report is intended solely for the information and use of management, the County Mayor,
and Board of County Commissioners of Monroe County, Florida, and applicable state and
federal agencies, and is not intended to be and should not be used by anyone other than these
specified parties.
West Palm Beach, Florida
March 18, 2005
J-2
Independent Auditors' Report on Compliance and Internal Control
over Compliance Applicable to each Major Federal Awards
Program and State Financial Assistance Projects
To the Honorable Mayor and Board
of County Commissioners of Monroe County, Florida:
Compliance
We have audited the compliance of Monroe County, Florida (the "County") with the
types of compliance requirements described in the U.S. Office of Management and
Budget (OMB) Circular A-133 Compliance Supplement, and the requirements described
in the Executive Office of the Governor's State Projects Compliance Supplement, that
are applicable to each of its major federal awards programs and state financial
assistance projects for the year ended September 30, 2004. The County's major federal
awards programs and state financial assistance projects are identified in the summary
of auditors' results section of the accompanying Schedule of Findings and Questioned
Costs. Compliance with the requirements of laws, regulations, co,-Vtracts, and grants
applicable to each of its major federal awards programs and stale financial assistance
projects is the responsibility of the County's management. Our responsibility is to
express an opinion on the County's compliance based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United
States; OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations; and Chapter 10.550, Rules of the Auditor General. Those standards,
OMB Circular A-133, and Chapter 10.550, Rules of the Auditor General, require that we
plan and perform the audit to obtain reasonable assurance about whether non-
compliance with the types of compliance requirements referred to above that could have
a direct and material effect on a major federal awards program or state financial
assistance project occurred. An audit includes examining, on a test basis, evidence
about the County's compliance with those requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our
audit provides a reasonable basis for our opinion. Our audit does not provide a legal
determination of the County's compliance with those requirements.
J-3
In our opinion, the County complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal awards programs and
state financial assistance projects for the year ended September 30, 2004.
Internal Control over Compliance
The management of the County is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts, and
grants applicable to federal awards programs and state financial assistance projects. In
planning and performing our audit, we considered the County's internal control over
compliance with requirements that could have a direct and material effect on a major
federal awards program or state financial assistance project to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and
report on internal control over compliance in accordance with OMB Circular A-133 and
Chapter 10.550, Rules of the Auditor General.
Our consideration of the internal control over compliance would not necessarily disclose
all matters in the internal control that might be material weaknesses. A material
weakness is a reportable condition in which the design or operation of one or more of
the internal control components does not reduce to a relatively low level the risk that
non-compliance with applicable requirements of laws, regulations, contracts, and grants
caused by error or fraud that would be material in relation to a major federal awards
program or state financial assistance project being audited may occur and not be
detected within a timely period by employees in the normal course of performing their
assigned functions, We noted no matters involving the internal control over compliance
and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of management, the County
Mayor and the Board of County Commissioners of Monroe County, Florida, and
applicable state and federal agencies, and is not intended to be and should not be used
by anyone other than these specified parties,
e -
J_.L
West Palm Beach, Florida
March 18, 2005
J-4
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Department of Agriculture:
Passed through State Department of Elder Affairs and Alliance for Aging:
USDA 2004 10.570
Department of Commerce:
Direct Program:
Coastal Impact Asst. Program 11.419
Passed through Florida Department Of Environmental Protection:
Coastal Impact Asst. Program Grant 11.419
Total Federal Agency
Department of Health and Human Services:
Passed through State Department of Elder Affairs and Alliance for Aging:
Title 11113 Support Services -2003 93.044
Title 11113 Support Services -2004 93.044
Total Program
Title IIIC-1 Congregate Meals- 2003 93.045
Title IIIC-2 Home Delivered Meals 2003 93.045
Title IIIC-1 Congregate Meals - 2004 93.045
Title IIIC-2 Home Delivered Meals 2004 93.045
Total Program
Title Ill-E In-Home Services - 2003 93.052
Title III-E In-Home Services -2004 93.052
Total Program
Passed through Florida Department of Revenue:
Child Support Enforcement Title IV-D 93.563
Passed through State Department of Community Affairs:
Low Income Home Energy Assistance Prog 2003 93.568
Low Income Home Energy Assistance Prog 2004 93.568
Total Program
Total Federal Agency
Department of Housing and Urban Development
Passed through State Department of Community Affairs:
Community Development Block Grant 14.228
The accompanying notes are an integral part of this schedule.
J-5
Contract Grant Number Expenditures
U S451 27,665
NA170Z2123 98,232
G0007 80,058
178,290
AA329 4,052
AA429 80,274
84,326
AA329 13,632
AA329 2,500
AA429 108,247
AA429 118,044
242,423
AA329 15,076
AA429 29,397
44,473
CC344 113,332
03EA-3R-11-54-01-018 20,320
04EA-4P-11-54-01-019 41,895
62,215
546,769
03DB-1 A-11-54-01-H32 34,689
(Continued)
J-6
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Proiect Number
Department of Justice:
Direct Program:
Bureau of Justice Assistance:
Local Law Enforcement Block Grant 16.592
Local Law Enforcement Block Grant 16.592
Total Program
Passed through Office of the Attorney General:
Federal Asset Sharing Forfeiture Program 16.000
Victims of Crime Acts 16.575
Total Program
Passed through Florida Department of Law Enforcement:
Byrne Formula Grant Program- Intoxilizer 8000-Phase 1 - 2004 16.579
Byrne Formula Grant Program- Sunrise House - 2004 16.579
Byrne Formula Grant Program- Street Smart Gang Prevention - 2004 16.579
Byrne Formula Grant Program- Residential Drug and Alcohol Treatment- 2004 16.579
Byrne Formula Grant Program- Monroe Youth Challenge Program - 2004 16.579
Byrne Formula Grant Program- Peacock-2004 16.579
Total Program
Residential Substance Abuse Treatment for State Prisoners- 2003 16.593
Residential Substance Abuse Treatment for State Prisoners - 2004 16.593
Total Program
Total Federal Agency
Executive Office of the President:
Direct Program:
High Intensity Drug Trafficking Areas 07.13PMIP586
High Intensity Drug Trafficking Areas 07.13PPRP578
High Intensity Drug Trafficking Areas 07.13PMIP598
High Intensity Drug Trafficking Areas 07.13PMIP999
High Intensity Drug Trafficking Areas 07.14PMIP586
High Intensity Drug Trafficking Areas 07.14PMIP999
High Intensity Drug Trafficking Areas 07.14PMIP598
High Intensity Drug Trafficking Areas 07.14PPRP578
High Intensity Drug Trafficking Areas 07.14PMIP5980
High Intensity Drug Trafficking Areas 07.14PMIP800Z
High Intensity Drug Trafficking Areas 07.19PPRP578
The accompanying notes are an integral part of this schedule.
J-7
Contract Grant Number Expenditures
2001-LB-BX-1575 39,078
2002-LB-BX-0240 88,050
127,128
-- 2,225
V3036 235,997
238,222
04-CJ-2H-11-54-01-250 19,050
04-CJ-J3-11-54-01-017 50,689
04-CJ-J3-11-54-01-016 34,032
04-CJ-J3-11-54-01-018 16,421
04-CJ-J3-11-54-01-019 56,077
04-CJ-J3-11-54-01-020 29,788
206,057
03-CJ-2J-11-54-01-006 77,879
04-CJ-7J-11-54-01-006 51,415
129,294
700,701
13PMIP586 4,095,911
13PPRP578 3,031,365
13PMIP598 1,630,340
13PMIP999 158,862
14PMIP586 5,013,743
14PMIP999 350
14PMIP598 448,146
14PPRP578 3,158,523
14PMIP5980 5,576
14PMIP80OZ 1,000
19PPRP578 184,965
(Continued)
J-8
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Proiect Number
Executive Office of the President Continued:
High Intensity Drug Trafficking Areas 07.19PMIP598
High Intensity Drug Trafficking Areas 07.10PIVIIP5109
High Intensity Drug Trafficking Areas 07.10PPRP578
High Intensity Drug Trafficking Areas 07.10PIVIIP5980
High Intensity Drug Trafficking Areas 07.11 PIVI I P5108
High Intensity Drug Trafficking Areas 07.11PMIP5109
High Intensity Drug Trafficking Areas 07.11 PPRP578
High Intensity Drug Trafficking Areas 07.11PMIP5980
High Intensity Drug Trafficking Areas 07.11PMIP586
High Intensity Drug Trafficking Areas 07J2MIP5108
High Intensity Drug Trafficking Areas 07.12PMIP5109
High Intensity Drug Trafficking Areas 07.12PPRP578
High Intensity Drug Trafficking Areas 07.12PMIP598
High Intensity Drug Trafficking Areas 07.12PMIP5981
High Intensity Drug Trafficking Areas 07.12PMIP582
High Intensity Drug Trafficking Areas 07.12PIVIIP585
High Intensity Drug Trafficking Areas 07.12PMIP586
High Intensity Drug Trafficking Areas 07.12PMIP590
High Intensity Drug Trafficking Areas 07,12MOP5980
High Intensity Drug Trafficking Areas 07.12PMlP5116
High Intensity Drug Trafficking Areas 07.12PMIP5117
Total Federal Agency
Department of Transportation:
Direct Program:
Federal Aviation Administration:
Key West AIP-3715 20.106
Key West AIP-3717 20.106
Key West AIP-3718 20.106
Key West Al P-3720 20.106
Key West AIP-3721 20.106
Key West AIP-3722 20,106
Key West AIP-3723 20.106
Key West AIP-3724 20,106
Key West AIP-3725 20.106
The accompanying notes are an integral part of this schedule.
J-9
Contract Grant Number Expenditures
19PMIP598 13
IOPMIP5109 36,489
IOPPRP578 -1,333
IOPMIP5980 103,935
11 PMIP5108 6,209
11 PMIP5109 152,054
11 PPRP578 66,253
11 PMIP5980 766,040
11 PMIP586 18,602
12MIP5108 120
12PMIP5109 285,986
12PPRP578 382,243
12PMIP598 287,440
12PMIP5981 3,790,447
12PMIP582 160,580
12PMIP585 25,799
12PMIP586 98,147
12PMIP590 5,010
12MOP5980 323,917
12PMIP5116 5,530
12PMIP5117 1,551
24,243,813
3-12-0037-1501 108,136
3-12-0037-1702 3,821
3-12-0037-1802 429,360
3-12-0037-020-2003 519,082
3-12-0037-021-2003 1,701,698
3-12-0037-022-2003 401,617
3-12-0037-023-2004 6,888
3-12-0037-024-2004 165,238
3-12-0037-025-2004 12,569
(Continued)
J-10
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Department of Transportation Continued:
Key West AIP-3726 20.106
Marathon AIP-4416 20.106
Marathon AIP-4418 20.106
Marathon AIP-4419 20.106
Marathon AIP-4420 20.106
Total Program
Transportation Safety Administration 20.108
Total Federal Agency
Federal Emergency Management Agency:
Passed through State Department of Community Affairs:
Hurricane Georges - FEMA-DR-1249-FL 83.548
EMA State and Local Assistance FY 03 83.552
EMA State and Local Assistance FY 04 83.552
Total Program
Continuity of(operations Plan 83.562
EMA Response Team FY 03 83.564
Total Federal Agency
Department of Homeland Security:
Passed through State Department of Community Affairs:
Tropical Storm Bonnie and Hurricane Charley - FEMA-DR-1539-FL 97.036
Tropical Storm Bonnie and Hurricane Charley - FEMA-DR-1539-FL 97.036
Hurricane Frances - FEMA-DR-1545-FL 97.036
Hurricane Ivan - FEMA-DR-1551-FL 97.036
Hurricane Ivan - FEMA-DR-1 551-FL 97.036
Total Federal Agency
National Endowment for the Humanities:
General Preservation Assessment 45.149
United States Treasury Department:
Passed through Office of the Attorney General:
Federal Asset Sharing Forfeiture Program 21.000
Total Expenditures of Federal Awards
The accompanying notes are an integral part of this schedule.
J-11
Contract Grant Number Expenditures
3-12-0037-026-2004 760
3-12-0044-1601 16,794
3-12-0044-018-2003 65,493
3-12-0044-019-2004 22,046
3-12-0044-020-2004 32,216
3,485,718
2004-G-006 110,000
3,595,718
01 UN-6P-11-54-15-007 9,633
03-BG-04-11-54-01-044 8,834
04-BG-04-11-54-01-044 25,454
34,288
03-FT-1 B-11-54-01-469 25,000
03-CT-95-11-54-01-372 6,271
75,192
05-PA-C%-11-54-01-942 87,563
05-PA-C%-11-54-00-952 27,941
05-PA-G%-11-54-01-962 47,272
05-PA-G--11-54-01-588 181,405
05-PA-G=-11-54-23-544 20,152
364,333
PA-50276-04 3,236
-- 3,321,203
$ 33,091,609
(Continued)
J-12
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
CSFA
State Agency Name Number
Florida Department of Community Affairs:
Emergency Management Base Grant-2004 52.008
Hazardous Material Emergency Plan-2004 52.023
Total Department
Florida Department of Children and Families:
Community Care for Disabled Adults 2003 60.008
Community Care for Disabled Adults 2004 60.008
Total Department
Florida Department of Elder Affairs:
Passed through The Alliance for Aging:
Home Care for the Elderly- 2003 65.001
Home Care for the Elderly - 2004 65.001
Total Program
Alzheimer's Disease Initiative - 2003 65.004
Alzheimer's Disease Initiative -2004 65.004
Total Program
Community Care for Elderly 2003 65.010
Community Care for Elderly 2004 65.010
Total Program
Total Department
Florida Department of Environmental Protection:
Small Counties Solid Waste-2004 37.012
Florida Department of Health and Rehabilitative Services:
EMS Rural Matching Grant 64.003
EMS County Award 2002 64.005
EMS County Award 2003 64.005
Total Program
Total Department
Florida Department of Justice Administration:
Child Dependency Counsel 21.001
Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
J-1 3
Transfer To
Contract Grant Number Expenditures Subrecipients*
04-BG-04-11-54-01-044 102,959 --
04-CP-11-11-54-01-045 3,238 --
106,197 --
KG-047 48,375 --
KG-051 12,525 --
60,900 --
KH-372 35,167 --
KH-472 13,002 --
48,169 --
KZ397 61,916 --
KZ497 18,472 --
80,388 --
KC371 306,819 --
KC471 63,753 --
370,572 --
499,129 --
SC424 117,647 --
R2013 37,722 --
C2044 8,895 --
C3044 21,002 --
29,897 --
67,619 --
-- 40,028 --
(Continued)
J-14
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
CSFA
State Agency Name Number
Florida Department of Juvenile Justice:
Intensive Delinquency Diversion Service 80.022
Civil Citation Program --
Total Department
Florida Department of Law Enforcement:
Intoxilizer 8000 - Phase 1 - 2004 --
Florida Department of State:
State Aid to Libraries 45.030
Historic Buildings Survey Project 45.031
Total Department
Florida Department of Transportation:
Bicycle & Pedestrian Plan 2003 52.004
Florida Keys Scenic Highway Planning 55,003
Overseas Heritage Trail Design & Construction 55.008
Overseas Heritage Trail Safety Project 55.008
Total Program
Transportation Planning Assistance --
Small County Outreach Program 55.009
Small County Outreach Program 55.009
Total Program
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55,004
Key West Airport 55.004
Key West Airport 55.004
Key West Airport 55.004
Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
J-15
Transfer To
Contract Grant Number Expenditures Subrecipients*
P6K01 167,409 --
CC006 21,561 --
188,970 --
-- 6,350 --
04-ST-37 143,028 --
S3075 13,125 --
156,153 --
F M#25207711401/AM 102 73,355 --
FM#25207711401/AL652 25,001 --
AL005/FM#410504-1-54-01 263,172 --
AL146/FM#410504-1-54-02 21,396 --
284,568 --
25222811403/AI893 69,818 --
4108471 945,639 --
4108481 488,444 --
1,434,083 --
25436918401/AF776 10,237 --
25437518401/AG177 24,787 --
41265919401/AL021 23,853 --
41265819401/AL023 258 --
41286519401/AL288 386,528 --
41458418401/AN103 793,586 --
41459819401/ANB43 57,511 --
41646819401/AN 112 9,564 --
41253519401/ANJ94 44 --
41468319401/AN L56 1,185 --
4 1 64641 940 1/ANL57 3,604 --
41646919401/ANK50 89 --
(Continued)
J-16
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2004
CSFA
State Aaency Name Number
Florida Department of Transportation Continued:
Key West& Marathon Airport 55.004
Marathon Airport 55.004
Marathon Airport 55.004
Marathon Airport 55.004
Marathon Airport 55.004
Marathon Airport 55.004
Marathon Airport 55.004
Total Program
Total Department
Florida Fish & Wildlife Conservation Commission:
BIF Public Launch Facilities 77.006
Boating Improvement Fund 77.006
Total Department
Florida Housing Finance Corp.:
State Housing Initiative Program 52.901
State Housing Initiative Program 52.901
State Housing Initiative Program 52.901
Total Department
Office of the State Courts Administration:
Civil Traffic Hearing Officer 22.001
Total Expenditures of State Financial Assistance
Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
J-17
Transfer To
Contract Grant Plumber Expenditures Subrecipents*
25426919402/AK043 121,524 --
25437718401/AF765 2,552 --
41078019401/AJ816 1,818 --
41077919401/AJ815 23,211 --
41280719401/AL024 7,585 --
41469319401/ANJ95 622 --
41468419401/ANJ96 8,124 --
1,476,682 --
3,363,507 --
FWCC 01244 13,750 --
-- 319,794 --
333,544 --
SHIP 01-02 PLAN 4 YR 1 171,000 --
SHIP 02-03 PLAN 4 YR 2 255,548 --
SHIP 03-04 PLAN 4 YR 3 106,390 --
532,938 --
-- 12,946 --
$ 5,485,928 $ --
J-18
Monroe County, Florida
Notes to Schedule of Expenditures of Federal Awards and
State Financial Assistance
For The Year Ended September 30, 2004
Note I — Reporting Entity
For reporting entity purposes, the Schedule of Federal Awards and State Financial
Assistance include the activities of the Monroe County primary government and its
blended component units.
Note 2—Summary of Significant Accounting Policies
The accounting policies and presentation of the Schedule of Expenditures of Federal
Awards and State Financial Assistance are in accordance with accounting principles
generally accepted in the United States of America as applicable to governmental
organizations.
J-1 9
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs—
Federal Awards Programs and State Financial Assistance Projects
For the year ended September 30, 2004
PART I -SUMMARY OF AUDITORS' RESULTS
1. The Independent Auditors' Report on the financial statements expresses unqualified
opinions.
2. No reportable conditions relating to the audit of the financial statements are reported in the
Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements in Accordance
with Government Auditing Standards.
3. No instances of noncompliance material to the financial statements of Monroe County,
Florida were disclosed during the audit.
4. No reportable conditions relating to the audit of major federal or state financial assistance
projects are reported in the Independent Auditors' Report on Compliance and Internal
Control over Compliance Applicable to Each Major Federal Awards Program and State
Financial Assistance Projects.
5. The Independent Auditors' Report on Compliance for Each Major Federal Awards
Program and State Financial Assistance Projects expresses an unqualified opinion.
6. No audit findings relative to major federal awards programs for Monroe County, Florida are
reported in this Schedule.
7. No audit findings relative to major state financial assistance projects for Monroe County,
Florida are reported in this Schedule.
8. The threshold for distinguishing Type A and Type B programs/projects was $992,748 for
major federal awards programs and $300,000 for major state financial assistance projects,
9. The County qualified as a low-risk auditee for federal Single Audit purposes, as that term
is defined in OMB Circular A-133.
10. The programs/projects tested as major programs/projects included the following:
Federal Programs Federal CFDA No,
High Intensity Drug Trafficking Areas 07.000
Federal Aviation Administration 20.106
J-20
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs—
Federal Awards Programs and State Financial Assistance Projects
For the year ended September 30, 2004
PART I -SUMMARY OF AUDITORS' RESULTS (CONTINUED)
State Projects State CSFA No.
Key West/Marathon Airports 55.004
Small County Outreach Programs 55.009
PART If - FINDINGS— FINANCIAL STATEMENTS
This section identifies the reportable conditions, material weaknesses, and instances of
noncompliance related to the financial statements that are required to be reported in
accordance with Government Auditing Standards.
None reported.
PART III - FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARDS
PROGRAMS
There are no findings or questioned costs reported,
PART IV - FINDINGS AND QUESTIONED COSTS— MAJOR STATE FINANCIAL
ASSISTANCE PROJECTS
There are no findings or questioned costs reported.
J-21
Monroe County, Florida
Summary Schedule of Prior Audit Findings and Corrective Action Plan
Federal Awards Programs and State Projects
For the Year Ended September 30, 2004
Prior Year Audit Findings:
There were no audit findings in the prior year independent auditors' reports that required
corrective action.
Corrective Action Plan:
There were no audit findings in the current year independent auditors' reports that
required corrective action,
J-22
Independent Auditors' Management Letter
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the basic financial statements of Monroe County, Florida (the "County") as of
and for the year ended September 30, 2004, and have issued our report thereon dated
March 18, 2005, These financial statements are the responsibility of the County's management.
Our responsibility is to express opinions on these financial statements based on our audit. We
did not audit the financial statements of the Monroe County Housing Finance Authority, a
discretely presented component unit of the County. Those financial statements were audited by
other auditors whose report thereon has been furnished to us, and our opinion, insofar as it
relates to the amounts included for the Monroe County Housing Finance Authority is based
solely on the report of other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards and our Independent Auditors' Report on
Compliance and Internal Control over Compliance Applicable to each Major Federal Awards
Program and State Financial Assistance Project. Disclosures in these reports, which are dated
March 18, 2005, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General. Those rules (Section 10.554(1)(h)1) require that we address in the management
letter, if not already addressed in the auditors' reports on internal controls, compliance and other
matters or schedule of findings and questioned costs, whether or not corrective actions have
been taken to address significant findings and recommendations made in the preceding annual
financial audit report. There were no findings in the preceding annual financial audit report.
The Rules of the Auditor General (Section 10.554(1)(h)2) state that a management letter shall
have a statement as to whether or not the County complied with Section 218.415, Florida
Statutes, regarding the investment of public funds. In connection with our audit of the basic
financial statements of the County, the results of our tests did not indicate that the County was
in noncompliance with Section 218.415 regarding the investment of public funds.
The Rules of the Auditor General (Section 10.554(1)(h)3) require disclosure in the management
letter of any recommendations to improve the County's management, accounting procedures,
and internal controls. There were no recommendations in connection with the fiscal 2004
financial statement audit.
J-23
The Rules of the Auditor General (Section 10.554(1)(h)4) require disclosure in the management
letter of the following matters if not already addressed in the auditors' reports on compliance
and internal controls or schedule of findings and questioned costs: (1) violations of laws, rules,
regulations, and contractual provisions that have occurred, or are likely to have occurred; (2)
improper or illegal expenditures; (3) improper or inadequate accounting procedures (e.g., the
omission of required disclosures from the financial statements); (4) failures to properly record
financial transactions; and (5) other inaccuracies, shortages, defalcations, and instances of
fraud discovered by, or that come to the attention of, the auditor. There were no such matters
noted.
The Rules of the Auditor General (Section 10.554(1)(h)5) also require that the name or official
title and legal authority for the primary government and each component unit of the reporting
entity be disclosed in the management letter, unless disclosed in the notes to the financial
statements. Such disclosure is included in notes to the financial statements.
As required by the Rules of the Auditor General (Section 10.554(1)(h)6.a.), the scope of our
audit included a review of the provisions of Section 218.503(1), Florida Statutes, regarding
financial emergencies. In connection with our audit of the financial statements of the County,
the results of our tests did not indicate that the County met any of the specified conditions of a
financial emergency contained in Section 218.503(1). However, our audit does not provide a
legal determination on the County's compliance with this requirement.
The Rules of the Auditor General (Section 10.554(1)(h)6.b.) state that a management letter shall
include a statement as to whether or not the financial report filed with the Florida Department of
Financial Services, pursuant to Section 218.32, Florida Statutes, is in agreement with the
annual financial audit report for the current audit period and, if not, explanations of any
significant differences. It should be noted that the County's basic financial statements contain a
discretely presented component unit, defined as part of the reporting entity under accounting
principles generally accepted in the United States of America, for which the County has not
been deemed the local governing authority for purpose of the annual report. In connection with
our audit of the County, the results of our tests indicate that the annual financial report for the
year ended September 30, 2004, filed with the Department of Financial Services, is in
agreement with the annual financial audit report for the current audit period.
As required by the Rules of the Auditor General (Sections 10.554(1)(h)6.c. and 10.556), the
scope of our audit included financial condition assessment procedures as of September 30,
2004. It is management's responsibility to monitor the County's financial condition, and our
financial condition assessment was based in part on representations made by management and
the review of financial information provided by same, The financial condition assessment
procedures described above disclosed no deteriorating financial conditions.
This report is intended solely for the information and use of management, the County Mayor and
Board of County Commissioners of Monroe County, Florida, and applicable state and federal
agencies, and is not intended to be and should not be used by anyone other than these
specified parties.
CA14-11- A
West Palm Beach, Florida
March 18, 2005
J-24
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