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MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
DANNY L. KOLHAGE
CLERKCIRCUIT
PREPARED :
CLERK CIRCUIT 0 ITT
SAND SANDRA CARLILE
FINANCE DIRECTOR
Cover photo is courtesy of Percy Curry, Jr.
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
CHARLES "SONNY" MCCOY, MAYOR
DISTRICT 3
DIXIE SPEHAR HUMBERTO JIMENEZ
DISTRICT 1 DISTRICT 4
GEORGE NEUGENT MURRAY NELSON
DISTRICT 2 DISTRICT 5
COUNTY ADMINISTRATOR
JAMES ROBERTS
CLERK OF THE CIRCUIT COURT AND
CHIEF FINANCIAL OFFICER
DANNY L. KOLHAGE
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
TABLE OF CONTENTS
INTRODUCTORY SECTION
PAGE
Transmittal Letter of the Clerk of the Circuit Court............................ .......................... A-1 -A-6
Certificate of Achievement for Excellence in Financial Reporting......................... ...._.......... A-7
OrganizationalChart.............................................................................................. ..........._........ A-8
FINANCIAL SECTION
IndependentAuditors' Report.................................................................................. ......... ......... B-1 - B-2
Report on Compliance and on Internal Control over Financial Reporting based on an audit
of Basic Financial Statements performed in accordance with Government Auditing Standards............ B-3 - B-4
Management's Discussion and Analysis.......... ........ .......... ........... .............. ..... C-1 - C-1 1
Basic Financial Statements:
Government-Wide Financial Statements:
Statementof Net Assets.............................................................................................. ... D-1 - D-2
Statement of Activities..... ...... .............. ........................ D-3 - D-4
Fund Financial Statements:
Balance Sheet-Governmental Funds....... .......... .......... ......................... E-1 - E-2
Reconciliation of the Balance Sheet of Governmental funds to the Statement of Net Assets.......... E-3
Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds...... E-4 - E-5
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances
of Governmental Funds to the Statement of Activities..... ...................................... E-6
Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
GeneralFund....... ..._... .... ....... .............................................................. ............. E-7 - E-1 1
Fine and Forfeiture Fund.......................... ....................... E-12 - E-13
Roadand Bridge Fund..... ...__.... ...... ...................................... ............ ....... ..........E-14 - E-15
Governmental Grants Fund......................... ............................. E-16 - E-18
Local Housing Assistance..... ............. ................. ...... ................ E-19
One Cent Infrastructure Surtax Fund...... ............................ ........ ...... ...................E-20 - E-21
Statement of Net Assets - Proprietary Funds............ .......... .......... ..........._ E-22 - E-25
Statement of Revenues, Expenses and Changes in Fund Net Assets - Proprietary Funds E-26 - E-27
Statement of Cash Flows - Proprietary Funds.....,................. .......... .............................. E-28 - E-31
Statement of Expenses - Budget and Actual
Major Proprietary Funds:
Municipal Service District - Waste.... ........... ................. .................... E-32
CardSound Bridge................................... ......_......_.........................................__ E-33
KeyWest Airport........ ............................. ................................. ....... .......... E-34
Statement of Fiduciary Net Assets - Fiduciary Funds... ...____............ ........................ E-35
Statement of Changes in Fiduciary Net Assets - Fiduciary Funds............. .............. .......... E-36
Statement of Changes in Fiduciary Net Assets - Fire and Pension Trust -
Budget and Actual - Fiduciary Fund........... ................................................ ................ E-37
Notesto the Statements............. .................. .......__.................. .........................................._ F-1 - F-34
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
TABLE OF CONTENTS - Continued PAGE
Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet - Non Major Governmental Funds............................................. G-1 - G-1 1
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Non-Major Governmental Funds.............. .......................................................................G-12 - G-22
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Special Revenue Funds:
Affordable Housing Programs.................................................................................. G-23
LawLibrary................................................. ................................................__........ G-24
Tourist Development, All Districts, Two Cent........................................................... G-25
Tourist Development, Administrative and Promotional, Two Cent........................... G-26
Tourist Development, District#One, Three Cent..................................................... G-27
Tourist Development, District#Two, Three Cent...................... ................ .......... G-28
Tourist Development, District#Three, Three Cent................................................... G-29
Tourist Development, District#Four, Three Cent..................................................... G-30
Tourist Development, District#Five, Three Cent..................................................... G-31
Impact Fees - Roadways.................................................................... .................... G-32
Impact Fees - Parks and Recreation........... ......................................................... G-33
ImpactFees - Libraries............................................................................................ G-34
Impact Fees - Solid Waste.............................................................................. ........ G-35
Impact Fees - Police Facilities................................................................................. G-36
Impact Fees - Fire and EMS...................... .............. .............................................. G-37
Fire and Ambulance, District#1 - Lower and Middle Keys...................................... G-38
Translator System Service District................................................................ .......... G-39
Upper Keys Health Care Special Taxing District...................................................... G-40
Fire and Ambulance, District#6 - Key Largo.......................................................... G-41
Unincorporated Area Service District - Parks and Recreation................................. G-42
Unincorporated Area Service District - Planning, Building and Zoning....................G-43 - G-44
MunicipalPolicing.................................................................................................... G-45
911 Enhancement Fees........................................................................................... G-46
Duck Key Security District....................................... .............................. ......... ....... G-47
BoatingImprovement... ............................................................. ............................. G-48
Miscellaneous Special Revenue.............................................................................. G-49
Environmental Restoration...... ................ .................................................. ........... G-50
LawEnforcement Trust............................................................................................ G-51
CourtFacility Fees................................................................................................... G-52
DrugAbuse Trust... ............................ .......................... ........................ ................ G-53
Comprehensive Plan Land Authority....................................................................... G-54
Sheriffs Impact Support ........................... ...................... ....... .......................... G-55
SheriffsOff-Duty..................................... .................... .................................... ...... G-56
Sheriffs Federal Asset Sharing Program................................. .........._................... G-57
Sheriffs Airport Services.......................................................................................... G-58
Sheriff's Forfeiture................................... .........._..... .......................................... ... G-59
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
TABLE OF CONTENTS - Continued PAGE
Sheriffs HIDTA Grants..............._..._..........__........ .............. ................... G-60
SheriffsGrants................... ........ ............................................. ...... ........... G-61
Sheriffs Teen Court........ ...... ............................................ .................. G-62
Debt Service Funds:
1993 Refunding Improvement Bonds 1988............................................................. G-63
1991 Sales Tax Revenue Refunding Bonds.......................___... ...................... G-64
Clerk's Revenue Note........... .............. ......................... ............. G-65
Capital Projects Funds:
1991 Sales Tax and Capital Improvement.......... .................................. .............. G-66
Clerk's Revenue Note........................ .............___........_....................... ........ G-67
Schedule of Expenses - Budget and Actual Nonmajor Enterprise Fund Marathon Airport.. G-68
Combining Statement of Net Assets - Internal Service Funds............... .................__G-69 - G-70
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets -
Internal Service Funds............ ......................................................... ................__.....G-71 - G-72
Combining Statement of Cash Flows - Internal Service Funds,.......................... .........G-73 - G-74
Schedule of Expenses - Budget and Actual
Internal Service Funds:
Worker's Compensation.... .......... .......... ...... ........................._........ ........ G-75
Group Insurance....... .......................... .............._........ ....... ...................... ........ G-76
RiskManagement................................................................ ............................ G-77
FleetManagement...................... ................ ............ ................. .......... ..... G-78
Combining Statement of Fiduciary Net Assets - All Agency Funds...... ......... ............ G-79
Capital Assets Used in the Operation of Governmental Funds:
Schedule by Source........ ........ ........ .............. ................. ............ G-80
Schedule by Function and Activity..................................................... ........... ....G-81 - G-84
Schedule of Changes by Function and Activity......... ......... ............................................G-85 - G-86
STATISTICAL SECTION
Government-Wide Information:
Government Wide Expenses by Function....................................................... ............ H-1
Government Wide Revenues............................................................ ........................... H-1
Fund Information:
General Government Expenditures by Function.................... ......... ...... ...................... ..... H-2 - H-3
General Government Revenues by Source...... .......... ....... ........................ ........... H-4 - H-5
Property Tax Levies and Collections................. ........................... ......_....... .................... H-6
Assessed and Estimated Actual Value of Taxable Property................................................ H-7
Property Value, Construction and Bank Deposits.... ........ ........ .................. H-8
Property Tax Rates - Direct and Overlapping Governments..............................___........... H-9
PrincipalTaxpayers......................... ........ ..................__...... ....................... ...._ H-10
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita................................ H-1 1
Computation of Direct Underlying and Overlapping Debt.................................................... H-12
Ratio of Annual Debt Service Expenditures for General Bonded Debt to
General Government Expenditures....... ...__................ ............ ........ ....... .......... ........-......__............ H-13
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPl[EMBER 30, 2002
TABLE OF CONTENTS - Continued PAGE
Schedule of Revenue Bond Coverage - Municipal Service District Waste.......................... H-14
Schedule Of |DSUr8OC8 CoOOpGOieS-----.----.—..--....---..--.—.—.—.—..—.— H-15
GChedU|8 of |n8U[8DcB 4o8DCi8G-----------------------------' H-16
S@|@[keS and Surety Bonds Of PhDCp8| OVfCi8|S---------------------- H-17
Demographic St8t8UC8| D8tg-------------------------------- H-18
K8ksCeU8O80US Statistical O8t@------------------------------- H-19 - H-20
SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES
Independent Auditors' report on Schedule of Expenditures of Federal Awards and State Financial
Assistance and Schedule of Matching Requinymonte---------------------------- 1-1
Schedule Of Expenditures Of Federal /\vv8nd8 and State FiO@OCka| As8i8t8DCe------.. 1-2 - |-17
yJOt88 to Schedule Of Expenditures Of Federal /\VV8Pds and State Financial Assistance—' 1-18
Schedule Of Matching R8OUiPeOl8ntG---------------------------.. 1-19 - 1-21
Independent Auditors' report on Compliance and Internal Control Over Compliance Applicable to Each Major
Federal Program and StabaPnojant-------------------------------------. 1-22 - 1-23
Schedule Of Findings and {]U8stOO8d Costs - Federal F^[Og[8OOS and State Projects......... 1-24 - |-2G
SuD1D1@rV Schedule Of Prior Audit Findings - Federal P[Ogr@Dl8 and State Projects........... 1-27
co
CLERK OF THE CIRCUIT COURT
MONROECOUNTY BRANCH OFFICE
BRANCH OFFICE PLANTATION KEY
MARATHON SUB COURTHOUSE MONROE COUNTY COURTHOUSE GOVERNMENT CENTER
3117 OVERSEAS HIGHWAY 500 WHITEHEAD STREET,SUITE 101 88820 OVERSEAS HIGHWAY
MARATHON,FLORIDA 33050 KEY WEST,FLORIDA 33040 PLANTATION KEY,FLORIDA 33070
TEL.(305)289-6027 TEL.(305)292-3550 TEL.(305)852-7145
FAX(305)289-1745 FAX(305)295-3663 FAX(305)852-7146
May 9, 2003
The Honorable Dixie M. Spehar
Mayor, Board of County Commissioners
Monroe County, Florida
Dear Mayor Spehar:
It is our pleasure to present to you, the Board of County Commissioners and the citizens, the Monroe
County, Florida Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September
30, 2002. This report was prepared by the Finance Department of the Clerk of the Circuit Court.
Responsibility for both the accuracy of the presented data and the completeness and fairness of the
presentation, including all disclosures, rests with the Clerk of the Circuit Court as Chief Financial Officer
of Monroe County.
The County has established a comprehensive internal control framework that is designed both to protect
the County's assets from loss, theft or misuse and to compile sufficient reliable accounting information
for financial statement preparation in conformity with generally accepted accounting principles (GAAP)
established by the Government Accounting Standards Board. Because the cost of internal controls
should not outweigh their benefits, the County's comprehensive framework of internal controls has been
designed to provide reasonable rather than absolute assurance the financial statements will be free of
material misstatement.
We assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all
material aspects. It is presented in a format designed to fairly present the financial position and results
of operations of Monroe County as measured by the financial activity of its various funds; and that all
disclosures needed to allow the reader to gain a comprehensive understanding of the County's financial
activity have been included.
Chapter 218.39 of the Florida Statutes requires an independent certified public accountant audit the finan-
cial statements of counties in the State. This requirement has been met for the fiscal year ended Septem-
ber 30, 2002 and the report of the independent auditors' has been included in the financial section of this
report. In addition, the requirements of the federal 1996 Single Audit Act Amendments and the related
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OMB Circular A-133 have been met. The standards governing single audit engagements require the
independent auditor to report on the government's internal controls and compliance with legal require-
ments with special emphasis placed on the administration of federal awards. Presentation of the single
audit, including schedules of federal awards and state financial assistance, are included in this report.
Governmental accounting and auditing principles require that management provide a narrative introduc-
tion, overview and analysis to accompany the basic financial statements in the form of Management's
Discussion and Analysis (MD&A). This letter of transmittal is designed to compliment MD&A and
should be read as an accompaniment. Monroe County's MD&A can be found immediately following the
independent auditors' report.
County Organization
Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical islands that
stretch more than one hundred miles into the Atlantic Ocean. These islands are connected in a chain-like
fashion to the mainland by a series of forty-two bridges. The county seat, Key West is approximately one
hundred fifty miles southwest of Miami. Havana, Cuba lies a mere ninety miles to the south.
The Board of County Commissioners is the legislative body for Monroe County. The operation of other
specific government functions resides with five Constitutional Officers. The specific functions are
indicated by their titles. The elected positions are Clerk of the Circuit Court, Property Appraiser,
Sheriff, Supervisor of Elections, and Tax Collector.
Monroe County provides a full range of services including roads, health and social services, emergency
medical services, park and recreational services, solid waste services, airport services and other govern-
mental services and is a non-charter county established under the Constitution and the laws of the State of
Florida. For financial reporting purposes, the County's reporting entity consists of (1) the County as
primary government, the Board of County Commissioners, the Sheriff, the Clerk of the Circuit Court, the
Tax Collector, the Property Appraiser, and the Supervisor of Elections, (2) other entities, though legally
separate, which are in substance, part of the primary government's operations and for which the primary
government is financially accountable (blended component units), the Monroe County Comprehensive
Plan Land Authority, and (3) other organizations which are financially accountable to the primary
government, or whose relationship with the primary government is such that an exclusion would cause
the reporting entity's financial statements to be misleading or incomplete (discrete component units), the
Monroe County Housing Finance Authority. Discretely presented component units are reported in a
separate column in the combined financial statements to emphasize that they are legally separate from the
primary government and to differentiate their financial position, results of operations, and cash flows
from those of the primary government. The Monroe County School Board and the Monroe County
Mosquito Control District have not met the established criteria for inclusion in the reporting entity, and
accordingly, are excluded from this report.
Formal budgetary integration is employed as a management control device during the year for all fund
types except as noted in the Notes to the Financial Statements. Monroe County follows the laws of
Florida regarding the control, adoption, and amendment of the budget during each fiscal year; in addition
the County Commission increase the level of budgetary control because they approve all cost center
(departmental), budgetary changes by resolution.
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As an additional control, the County employees an encumbrance system which reduces available appro-
priations in governmental funds upon the issuance of purchase orders, contracts, or other forms or legal
commitments. Encumbrances at year end do not constitute expenditures or liabilities. They are
accounted for as a reservation of fund balance in the year the commitment is made. While appropriations
lapse at the end of the fiscal year, the succeeding year's budget resolution provides for the reappropria-
tion of year-end encumbrances.
Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Department of
Revenue and are adopted as part of the General Fund by the Board of County Commissioners. The
Sheriff, Supervisor of Elections, and Clerk of the Circuit Court prepare their budgets which are submitted
to and approved by the Board.
Local Economy
International and domestic tourism remains an important economic factor in Monroe County. The tropi-
cal climate together with the recreational water activities makes the Florida Keys and Key West a major
tourist area. Further evidence of the importance of the tourist industry is that of the top ten taxpayers in
Monroe County, nine are hotels. There are many positive signs that the County's tourism industry has
been minimally affected in the wake of the tragic events of September 11, 2001. One is that the number
of cruiseship passengers visiting Key West has increased by 51 percent over the last two years from
656,866 in 2000 to 990,880 in20021.
The County's unemployment rate of 2.7% at September 30, 2002 is well below the state and national
rates of 5.6% and 5.8%, respectively and has increased for the second time since 1992.
The national economic downturn has impacted the County's economy and the level of Infrastructure
Sales Surtax Revenues the County receives. The County has also been impacted by recent municipal
incorporations. Nonetheless, the County's receipts of Infrastructure Sales Tax Revenues have increased
by 25% over the last ten years. As a result of the national economic downturn, the County did experience
a slight decrease in Infrastructure Sales Surtax Revenues in the fiscal years ended September 30, 2001
and 2002. However, given the effect that these events are having on the nation, the County has been
minimally impacted.
Local revenues and expenditures are being affected by intergovernmental pressures from reduced federal
and state aid, lack of funding for federal and state-mandated programs and services, and the increased
demands for stronger public safety services.
Long-Term Planning
The County will continue its work for the year on large numbers of projects funded by a variety of
sources. In road and bridge work, it is anticipated that there will be over $13.9 million in capital and
non-capital projects completed. This includes roads, bridges, bike paths, and social service transportation
type services. Roadway impact fees are also programmed for about $6.7 million through the various
districts in the Keys. Combined with the road and bridge fund, these funds should serve to make major
improvements in roadway and bridge transportation.
A-3
Parks and Recreation Impact Fees and Library Impact Fees will be used in conjunction with infrastruc-
ture sales tax funds to complete smaller projects throughout the County. Libraries will be improved and
park funds will be applied to improvements at a variety of facilities.
Smaller amounts are being set aside from available solid waste impact fees and police facilities impact
fees for utilization in those services. Fire and emergency medical service impact fees will be applied to
facilities and fire hydrant projects throughout the County.
Major capital work will take place under the One Cent Sales Tax Infrastructure program. Funds will be
provided toward public building and facilities, human service facilities, cultural and recreation facilities
and activities, public safety facilities, and parks and recreation. Notable among these which total over
$20 million are the Jackson Square project, to include the Freeman Justice Center and the Old Mariner's
Hospital in Tavernier, which projects will be utilized to house Constitutional Officers and judiciary
functions, State Health Department, County Sheriff's Department and administrative offices.
A variety of recreational activities will continue in fiscal year 2003 to include the installation of a skate
park at the Key Largo Community Park, a new park on Big Pine Key and Big Coppitt,
And various projects at Harry Harris Park.
The County is working hand-in-hand with the State on the construction of the new Department of
Juvenile Justice Building. The first floor will be occupied by D.J.J. and the second floor will provide
offices for the Sheriff, Monroe County administrative offices and various non-profit organizations. Work
on this facility has recently been completed.
In addition to the work that will take place under the One Cent Sales Tax Infrastructure program, the
County has proceeded to accelerate work through the use of bond proceeds. Approximately $21 million
have been earmarked toward Public Safety, Human Services, and General Government projects. Most
notable are the five fire stations/emergency medical stations that are proceeding in the next fiscal year.
These are just a few of the highlights where the capital programs and various services are proposed in the
County. As identified above, there should be significant decisions for group benefits. The Board of
County Commissioners is interested in expanding parks and recreation facilities throughout the Keys as
has been requested by citizens in various areas. The County CommuniKeys planning program, whereby
citizens on individual islands will have an opportunity to help determine the future of those islands, will
continue.
In summary, the County has an aggressive and ongoing program of capital projects and service delivery
which is planned to continue during fiscal year 2003 and farther into the future.
as Management
The Finance Department monitors the cash flow needs of the Board of County Commissioners on a daily
basis in accordance with the written investment policy. All operating funds in excess of daily cash flow
needs are deposited with the Local Government Surplus Funds Trust Fund under the management of the
Florida State Board of Administration. This investment opportunity provides the County with extremely
liquid funds, which are retrievable from investment within twenty-four hours.
A-4
The Board of County Commissioners pools cash and cash equivalents of the County, excluding those
funds held and accounted for by the separate Constitutional Officers, those requiring or benefiting by
separate investment, and those with legal requirements. This gives the County the ability to maximize its
yield on the short-term investment of cash, increasing its income accordingly.
Risk Management
The County's assets are protected through the risk management program developed and managed by the
Risk Management Section of the Human Resources Department. They administer insurance activities
relating to fleet auto liability, general liability, and public official liability. Additionally, the County,
managed by the Employee Benefit Section, maintains a Worker's Compensation and Group Insurance
Internal Service Fund. Under these programs, all County employees, as well as the employees of the
Constitutional Officers, are provided a comprehensive health care plan and term life insurance coverage
as well as a worker's compensation program. Funding for these programs is generated by charges to the
operating departments based on management's annual estimates of claim loss and operating costs.
Awards
The Government Finance Officers Association of the United States and Canada (GFOA) awarded a
Certificate of Achievement for Excellence in Financial Reporting to Monroe County, Florida for its
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2001. This was the
fourteenth consecutive year that the government has achieved this prestigious award. In order to be
awarded a Certificate of Achievement, a government must publish an easily readable and efficiently
organized comprehensive annual financial report. This report must satisfy both generally accepted
accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current compre-
hensive annual financial report continues to meet the Certificate of Achievement Program's requirements
and we are submitting it to the GFOA to determine its eligibility for another certificate.
Acknowledgment
This report is the product of the dedication of the Finance Department under of the Clerk of the Circuit
Court of Monroe County as Auditor and Chief Financial Officer to the Board of County Commissioners,
We would like to express our appreciation to the entire Finance Department for their assistance in the
preparation of this report. We also would like to thank other County employees for their cooperation and
assistance. In particular we would like to thank our independent auditors, Marva Green, PA who
perservered through the long hours of compiling this report,
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In closing, we would like to thank the Board of County Commissioners for their interest and support
throughout the year in matters pertaining to the financial operations of the County.
Sincerely,
t
Danny L`:° dlhage Sandra Carlile
Clerk of the Circuit Court Finance Director
and Chief Financial Officer
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Certif icate of
Achievement
for: Excellence
in Financial
Repofting
Presented t
Monroe County,
01
For-its Comprehensive Annual
FinancialReport
for Fiscal Year Ended
:,-September 1
A Certificatd of Achievement for Exceflence in Financial
Reporting is pro `nte by the Government Finance Officers
Association-.of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
repo (CA )achieve the highest
standards in government accounting
and financial reporting.
f axs
AWN
CWK
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President
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MARVA GREEN, P.A.
Certified Public Accountant
Members Arnerican Institute and Florida Institute
of Certified Public Accountants
P.O. Box 1529
3132 Northside Dr.,Suite 101 Tel. (305)294-2581
Key West, FL 33041-1529 Fax(305)294-4778
INDEPENDENT AUDITORS' REPORT
Board of County Commissioners
Monroe County, Florida
We have audited the accompanying basic financial statements of Monroe County,
Florida (the "County") as of September 30, 2002 and for the year then ended
as listed in the table of contents. These basic financial statements are the
responsibility of the County®s management. Our responsibility is to express
an opinion on these basic financial statements based on our audit.
We conducted our audit in accordance with United States generally accepted
auditing standards and the standards applicable to financial audits contained
in Government Auditing Standards, issued by the Comptroller General of the
United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the basic financial statements are
free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the basic financial
statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the
overall basic financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the basic financial statements referred to above present
fairly, in all material respects, the financial position of the County as of
September 30, 2002, and the results of its operations and the cash flows of
its proprietary fund types for the year then ended in conformity with United
States generally accepted accounting principles.
As described in Note 22, the County adopted the provisions of Governmental
Accounting Standards Board Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - For State and Local Governments, as of
October 1, 2001.
Note 22 also discusses the restatement of the beginning balance of certain
capital assets and related accumulated depreciation reflected in the
B-1
Proprietary Funds and Governmental Funds, and their related net assets, in the
government-wide statements.
Our audit was made primarily for the purpose of forming an opinion on the
basic financial statements taken as a whole. The combining and individual
fund and financial statements and other schedules listed in the table of
contents, which are also the responsibility of the management of the County,
are presented for purposes of additional analysis and are not a required
part of the basic financial statements. Such additional information has
been subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated in all material
respects when considered in relation to the basic financial statements taken
as a whole. The statistical data referred to in the table of contents is
presented for the purposes of additional analysis and is not a required part
of the basic financial statements of Monroe County. Such additional
information has not been subjected to the auditing procedures applied in the
audit of the basic financial statements and, accordingly, we express no
opinion on it.
The management's discussion and analysis are not a required part of the basic
financial statements but are supplementary information required by the
Governmental Accounting Standards Board of the Financial Accounting
Foundation, the recognized leading standards setting authority for
governmental accounting in the United States of America.
In accordance with Government Auditing Standards, we have also issued our
report dated March 24, 2003 on our consideration of the County's internal
control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts and grants. That report is
an integral part of an audit performed in accordance with Government Auditing
Standards and should be read in conjunction with this report in considering
the results of our audit.
Marva Green P.A. , Inc.
Certified Public Accountants
March 24, 2003
B-2
MARVA GREEN, P.A.
Certified Public Accountant
Members American Institute and Florida Institute
of Certified Public Accountants
RO. Box 1529
3132 Northside Dr., Suite 101 Tei. (305)294-2581
Key West, FL 33041-1529 Fax(305)294-4778
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON
AN AUDIT OF BASIC FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT
AUDITING STANDARDS
Board of County Commissioners
Monroe County, Florida
We have audited the basic financial statements of Monroe County, Florida (the
"County") as of and for the year ended September 30, 2002, and have issued our
report thereon dated March 24, 2003. We conducted our audit in accordance
with U.S. generally accepted auditing standards and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the County's basic
financial statements are free of material misstatement, we performed tests of
its compliance with certain provisions of laws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on
the determination of basic financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit
and, accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance that are required to be reported under
Government Auditing Standards.
Internal Control Over Financial sporting
In planning and performing our audit, we considered the County's internal
control over financial reporting in order to determine our auditing procedures
for the purpose of expressing our opinion on the basic financial statements
and not to provide assurance on the internal control over financial reporting.
Our consideration of the internal control over financial reporting would not
necessarily disclose all matters in the internal control over financial
reporting that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal
control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the basic
B-3
financial statements being audited may occur and not be detected within a
timely period by employees in the normal course of performing their assigned
functions. We noted no matters involving the internal control over financial
reporting and its operation that we considered to be material weaknesses.
This report is intended solely for the information and use of the Board of
County Commissioners, management, and federal awarding agencies and pass-
through entities and is not intended to be and should not be used by anyone
other than these specified parties.
/V111,
ll�
Marva Green P.A. , Inc.
Certified Public Accountants
March 24, 2003
B-4
Management's Discussion and Analysis
As Finance Department management under the direction of the Chief Financial Officer and Clerk
of the Circuit Court in Monroe County, we offer readers this narrative overview and analysis of the
financial activities of Monroe County Government for the fiscal year ended September 30, 2002.
We encourage readers to consider the information presented here in conjunction with additional
information furnished in the letter of transmittal of the report and the basic financial statements for
an overall financial view of Monroe County's activities.
Financial Ilighlights
• Monroe County's assets exceeded its liabilities at September 30 by $347,986,311 (total net
assets) comprised of$295,145,358 in governmental activities and $52,840,953 in business-
type activities. Unrestricted net assets may be used to meet the County's ongoing obligations
to citizens and creditors; Monroe County's total unrestricted net assets amounted to
$156,938,110 comprised of $133,688,942 for governmental activities and $23,249,168 of
business-type activities.
• At September 30, Monroe County's governmental fund statement reported combined ending
fund balances of$164,856,243. Of this amount, $157,831,805 remains in the various fund
types of the county as unreserved.
• The General Fund reported an unreserved fund balance of$21,426,654, a decrease from last
fiscal year of$616,738.
® Interest earnings decreased over the last fiscal year due to the decline in interest rates.
Investment income was $4,403,372 for fiscal year ended September 30, 3002 compared to
investment income for fiscal year ended September 30, 2001 at $10,700,221.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to Monroe County Government's
basic financial statements, which include government-wide statements, fund statements, as well as
notes to the financial statements. This report also contains other supplementary inforination in
addition to the basic financial statements.
Government-Wide Financial Statements
Government-wide financial statements are designed to provide the reader with a broad overview of the
financial position of Monroe County and are similar to private-sector financial statements. They
include a Statement of Net Assets and a Statement of Activities. These statements appear on pages
D-I through D-4 of this report.
The Statement of Net Assets shows the County's assets less its liabilities at September 30, 2002. The
difference between these assets and liabilities is reported as net assets. Changes in net assets over time
C-1
Government-Wide Financial Statements—Continged
may be indicative of an improving or deteriorating financial position. Net assets are reported in three
categories; 1) invested in capital assets, net of related debt, 2)restricted, and 3) unrestricted.
The Statement of Activities, which follows the Statement of Net Assets, presents information showing
how the net assets changed during fiscal year 2002. The statement presents all underlying events,
which contribute to the change, irrespective of the timing of the related cash flows. Thus, revenues
and expenses are reported in this statement for some items that will only affect cash flows in future
fiscal periods. Such items include revenues earned and expenses incurred but not yet paid as well as
unused vacation leave, all of which will produce changes in cash in a future fiscal period.
of statements attempt to distinguish functions of Monroe County that are principally supported by
taxes and intergovernmental revenues (governmental activities) from other functions that are intended
to recover all or a significant portion of their costs through user fees and charges for services
(business-type activities). Governmental activities reported in the statements include general
goverrunent, public safety, physical environment, transportation, economic environment, human
services, culture and recreation, and court related. Business-type activities include Monroe County's
airports, solid waste collections and landfill operations, and the Card Sound Road and Toll Bridge.
The government-wide financial statements also report the Monroe County Housing Finance Authority,
which is considered a legally separate component unit. This financial information is reported
separately from the primary government's financial information.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. Monroe County, like other state and local governments
uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
All of the funds of Monroe County can be divided into three categories: governmental, proprietary
and fiduciary funds.
Governmental Funds
Governmental Funds essentially account for the same functions as those reported in the government-
wide statements previously described above. However, unlike the government-wide statements, this
set of financial statements focuses on events that produce near-term inflows and outflows of spend-
able resources available at the end of the fiscal year, which is a narrower focus than the government-
wide financial statements. Such information may be useful in evaluating the available spendable
resources.
These statements appear on pages E-I through E-18 of this report.
It can be useful to compare the information presented for the governmental funds with similar
information presented for governmental activities in the government-wide statements. Therefore,
reconciliations are provided as a link between both the goverinnental fund statements and the
government-wide statements to assist in this comparison.
C-2
Governmental Funds—Continued
The governmental fund statements present financial information for the County's major general,
special revenue, debt service, and capital project funds. Governmental funds individually presented as
major funds in Monroe County's statements include: the General Fund, four Special Revenue Funds;
Fine and Forfeiture, Road and Bridge, Governmental Grants, and Local Housing Assistance, and one
capital project fund, One Cent Infrastructure Surtax.
Although there are many smaller governmental funds in Monroe County, they have been presented in
a total column "other governmental funds." These non-major funds are presented individually in the
combining and individual fund statements section of the report.
Proprietary Funds
Monroe County maintains two different types of proprietary funds, enterprise and internal service. The
proprietary fund statements appear on E-21 through E-33 of this report.
Enterprise funds are used to report business-type activities in the government-wide financial
statements. Monroe County maintains three major enterprise funds, Municipal Service District-Waste,
Key West Airport, and the Card Sound Bridge. The only non-major enterprise fund is the Marathon
Airport.
Internal service funds are used to accumulate and allocate costs among the County's various functions.
The County uses internal service funds to account for insurance activities; worker's compensation,
group health, and risk management, and fleet maintenance activities. Internal service funds are
presented, in total, in the fund financial statements but may be reviewed individually in the combining
and individual fund statements section of the report. Because these services predominantly benefit
governmental rather than business-type functions, they have been included within the government-
wide financial statements as governmental activities. They are also combined into a single, aggregated
presentation in the proprietary fund financial statements.
Fiduciary Funds
Monroe County uses fiduciary funds to account for resources held for the benefit of parties outside of
the County. (Assets held in trust or agency funds by the County as an agent for individuals). Fiduciary
funds are not reflected in the government-wide financial statements because the resources of those
funds are not available to support Monroe County's own programs. The accounting used for fiduciary
funds is much like that used for proprietary funds. The fiduciary fund financial statements appear on
pages E-34 through E-36 of this report.
Notes tote Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided
in both government-wide and fund financial statements. The notes commence on page F-1 and
throughout the entire F page section.
C-3
Other Information
Combining and individual statements and schedules referred to earlier, which present details of non-
major funds used in governmental and enterprise funds commence on page G-1 and throughout the
entire G page section. This section includes budget to actual schedules, statements for internal service
and agency funds, as well as schedules of capital assets used in the operation of governmental funds.
Additional information about the County can be found under the Statistical Section in the H page
section and the Single Audit Section in the I page section of this report.
Government-Wide Financial Analysis
This report is in compliance with the implementation date set by the Governmental Accounting
Standards Board (GASB) for applying Statement No. 34, Basic Financial Statements-Management's
Discussion and Analysis-for State and Local Governments. Governmental accounting falls under the
authority of GASB. As this report represents the first year Monroe County has applied this standard,
the amount of comparative financial information from previous years is limited. Subsequent financial
reports will provide complete comparative information in the Management's Discussion and Analysis
Section.
Monroe County, Florida
Net Assets (in thousands)
09/30/2002
Governmental Business-Type Total Primary
Activities Activities Government
Current and other assets $ 196,089 $ 29,081 $ 225,170
Capital assets 144,366 35,001 179,367
Total assets 340,455 64,082 404,537
Current and other liabilities 31,915 4,281 36,196
Long-term liabilities 13,395 6,960 20,355
Total Liabilities 45,310 11,241 56,551
Net assets:
Invested in capital assets, net of related debt 160,574 27,587 188,161
Restricted 882 2,005 2,887
Unrestricted 133,689 23,249 156,938
Total net assets $ 295.145 $ 52.841 347�86
As noted earlier, net assets may serve over time as a useful indicator of a government's financial
position. The table above indicates that at September 30, 2002 net assets exceeded liabilities by
$347,986, $295,145 in governmental activities and$52,841 in business-type activities. These amounts
are reported in thousands.
C-4
'Government-Wide Financial AnalyajE.:- ont n
The largest portion of net assets reflects its investment in capital assets (e.g., land and depreciated
buildings, infrastructure, and equipment) less any outstanding debt related to their acquisition. This
total is $188,161 (in thousands) and reflects 54% of total net assets. Monroe County utilizes these
capital assets to provide services to citizens; consequently, these assets are not available for future
spending. Although our investment in capital assets is reported net of related debt, it should be noted
that the resources needed to repay this debt must be provided from other sources, since the capital
assets themselves cannot be used to liquidate these liabilities.
Monroe County's net assets also include restricted net assets of$2,887 and unrestricted net assets of
$156,938. Restricted net assets are resources subject to external restriction on how they may be used
while unrestricted net assets may be used to meet the County's ongoing obligations to citizens and
creditors.
Governmental activities, business-type activities, Fire and EMS Pension Trust Fund (otherwise known
as the "Length of Service Award Program" — LOSAP), Agency Funds unrestricted and restricted cash
and cash equivalents decreased a total of$814,625 from the previous fiscal year. The restricted cash
and cash equivalents decreased $1,376,341 from the previous fiscal year. This is mainly due to the
Key West Airport utilizing passenger facility charges to match FAA and FIST grants for
improvements to the airports. The unrestricted cash and cash equivalents increased $561,716 from the
previous fiscal year.
Investment income decreased slightly over $6 million which is directly attributable to the decreased
earnings rate that has been a hallmark of this fiscal year.
Mon-roe County, Florida
Ratio of Unrestricted Assets and Liabilities (in thousands)
9/30/2002
Governmental Business-Type A comparison of current
Activities Activities unrestricted assets compared to
current unrestricted liabilities for
Current unrestricted assets 190,113 J 23.,326 both governmental and business-
type activities can be a good
Current unrestricted liabilities 31,915 $ 3,237 indication of the County's ability
to meet its current and existing
Ratio of current assets to operational responsibilities.
current liabilities 5.96 7.21
C-5
Governmental Activities
Governmental activities increased the County's net assets by $9,449, in thousands. The relevant
revenue and expense categories are reflected in the table below.
Monroe County, Florida
Changes in Net Assets (in thousands)
9/30/2002
Governmental Business-Type
Revenues: Activities Activities Total
Charges for services $ 29,484 $ 18,139 $ 47,623
Operating grants and contributions 10,132 2,569 12,701
Capital grants and contributions 13,079 2,661 15,740
General revenues:
Property taxes 54,584 - 54,584
Other taxes 40,133 - 40,133
State revenue sharing 3,154 - 3,154
Investment income 3,849 555 4,404
Miscellaneous 3,891 - 3,891
Total revenues 158,306 23,924 182,230
Expenses:
General Government 30,780 - 30,780
Public Safety 73,365 - 73,365
Physical Environment 1,575 - 1,575
Transportation 5,804 - 5,804
Economic Environment 15,427 - 15,427
Human Services 7,958 - 7,958
Culture and Recreation 5,333 - 5,333
Court Related 8,623 - 8,623
Interest on long-term debt 741 - 741
Solid waste - 14,755 14,755
Toll bridge - 726 726
Key West airport - 5,714 5,714
Other business-type - 1,000 1,000
Total expenses 149,606 22,195 171,801
Increase in net assets before transfers 8,700 1,729 10,429
Transfers 749 (749) -
Changes in net assets 9,449 980 10,429
Net assets,beginning 342,117 40,244 382,361
Prior period adjustment (56,421) 11,617 (44,804)
Net assets,beginning, restated 285,696 51,861 337,557
Net assets ending $ 295.145 $ S2„841 $ 342,986
C-6
Governmental Activities—Continued
Clearly, the largest revenue sources for governmental activities are the property taxes at $54,584 (in
thousands) and other taxes at $40,133 (in thousands) for total taxes of$94,717 (in thousands). Total
taxes amount to 60% of Monroe County's revenues excluding transfers. The second largest revenue
source is charges for services at $29,484 or 19% of total revenues excluding transfers.
Monroe County,Florida
Governmental Activities(in millions)
For the year ended 9/30/2002
M Program Revenues M Program Expenses
80
70
0-
-
The graph to the left represents a
6
comparison of program revenues
50 to program expenses for
40- governmental activities. It is
apparent from this graph that
30 f general revenues are required to
20-
N10 cover expenses in each of the CO' Adl
functions noted.
10- FO
0
o_
0 0
'U M rn to 0
0 0
0
< Cr
(D
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As identified in the graph above, the largest expense function is public safety with a total of$73,365
(in thousands). This is 49% of the total expenses for governmental activities. The second largest
function is general government with a total of $30,780 (in thousands) or 21% of total expenses for
governmental activities. The general government expenses include the Tax Collector, Property
Appraiser, and the Supervisor of Elections.
Business-Type Activities
As the purpose of the proprietary funds depict, recovering the majority of costs through user fees and
charges for services, the largest revenue source for business-type activities is charges for services.
This revenue source amounts to $18,139 (in thousands) or 76% of the total business-type activities.
Additional revenue sources were operating and capital grants and contributions as well as investment
income. Total revenues (excluding transfers) were in excess of expenses in the amount of$1,729 (in
thousands)before transfers.
The enterprise funds indicate a change in net assets in the current fiscal year of$980 (in thousands)
while net income from the prior fiscal year was $829 (in thousands) relatively unchanged.
C-7
Financial Analysis of Monroe Count_y's Funds
Governmental Funds
As earlier mentioned in the Financial Highlights, Monroe County's governmental funds reported
combined fund balances of$164,856,243 at the end of the current fiscal year. Governmental funds'
unreserved fund balance totals are $157,831,805. Fund balances are reserved $840,917 to meet current
commitments (encumbrances) in the next fiscal year, $2,228,643 for Monroe County Land Authority
land acquisition, $3,072,532 for mortgage loans, and $882,346 for debt service. The Monroe County
Land Authority is a component unit of Monroe County and as such is reported as a non-major special
revenue fund.
The General Fund is the chief operating fund of the County and, therefore, one of Monroe County's
major funds. At September 30, 2002, total fund balance in the general fund was $21,444,411. Even
with the decline in interest rates and, therefore, investment income, total revenues, excluding other
financing sources, increased $1,292,362 or 4% from the previous fiscal year. While the expenditures
increased, excluding other financing uses, $4,741,608 or 8%. The majority, 72%, of this increase in
expenditures is attrituable to the general government and public safety functions.
Major Fund Information (in thousands)
One Cent
Fine and Road and Infrastructure
Forfeiture Bride Surtax
Revenues and other FY 02 FY 01 FY 02 FY 01 FY 02 FY 01
sources $ 34,518 $ 31,280 $ 6,590 $ 6,441 $ 13,536 $ 14,362
Expenses and other uses 36,086 33,735 6,941 6,918 10,431 10,626
Increase(decrease)in
fnd balance
An increase in ad valorem taxes levied, as well as an increase in property values is mainly the result of
an approximately $3 million increase in tax revenues for the fine and forfeiture fund. The majority of
the increase in expenditures is a result of an increase in the amount charged per employee for group
insurance health benefits.
Gas taxes are a major revenue source in the road and bridge fund which maintains the County's
roadways. There is relatively little change in this fund from the previous year.
There is a one cent infrastructure surtax that was approved by the citizens of Monroe County. This tax
is the main revenue source in the one cent infrastructure surtax fund. Over $4.5 million is used to
meet the debt service requirement payments on the sales tax revenue refunding bonds. The balance of
these expenditures is mainly used on the county's capital improvement projects.
C-8
Proprietary Funds
Proprietary fund statements provide the same information as in the business-type activities column
of the government-wide statements, but in greater detail, and on a fund basis for enterprise funds
and the government's internal service funds.
The Muncipal Service District-Waste Enterprise Fund maintains the county's landfills and transfer
sites. The county continues to outsource the waste haul-out services through a major contract.
The revenues are pledged to meet the debt service payment requirements on the 1991 MSD
Refunding Improvement Bond Series.
The Key West Airport Enterprise Fund receives numerous operating and capital grants. The major
source of match for these grants is funds received from the various airlines as passenger facility
charges. Major capital improvements are ongoing. There are new security requirements mandated
which caused an increase in the cost of operations.
Other factors concerning the finances of these two major funds have already been addressed in the
discussion of Monroe County's business-type activities.
The internal service funds include the Worker's Compensation Fund, Group Insurance Fund, Risk
Management Fund and the Fleet Management Fund.
A major concern in the Florida Keys is the rapidly rising cost of health care. The asserted and
paid claims for worker's compensation and group insurance were $1,929,819 and $11,544,484
respectively. A 78% or $847,086 increase in claims was realized in the worker's compensation
fund while a 15% or $1,500,156 increase was realized in the group insurance fund. The group
insurance fund's unrestricted net assets are $176,40 .
General Fund Budgetary Highlights
The General Fund's final budgeted change in fund balance increased $279,006 from the original
budget and can be briefly summarized as follows:
Revenues:
• Increase in intergovernmental revenues of$156,654 mostly due to unanticipated grants
• Increase in charges for services of$76,495
• Increase in miscellaneous of$54, 703 mostly due to unanticipated library donations
Expenditures:
• Increase in general government activities of$333,558
• Increase in public safety activities of$35,859
• Increase in physical environment activities of$5,920
• Increase in Human services of$47,513
• Increase in culture and recreation activities of$63,522
• Decrease in court related activities of$27,248
• Decrease in contingency reserve of$276,567
• Increase in transfers of$38 ,301
r_c�
Capital Assets
The County's financial statements present capital assets in two categories: those assets subject to
depreciation, such as buildings, infrastructure, and equipment and those not subject to depreciation
such as land and construction in process.
Investment in capital assets for both governmental and business-type activities, net of related debt
at September 30, 2002 totaled $188,161 (in thousands). Of this total $160,574 (in thousands) is
related to the governmental activities while $27,587 is related to the business-type activities.
These capital assets include both assets purchased as well as donated. They also include for the
first time infrastructure assets, e.g., bike paths, roads, bridges, stormwater and wastewater sites,
that were completed during this fiscal year. These assets are recorded at historical cost. An
extended period of deferral will be utilized by the County before recording infrastructure assets
acquired prior to the effective implementation date of GASB Statement No. 34. This deferral is
expected to last approximately two years. The County has an additional four-year period in which
to retroactively report infrastructure assets. The amount of unreported infrastructure is not
currently determinable.
Major events during the fiscal year included the Mariners Resort Park donated at a fair value of
over $2 million from the Monroe County Land Authority and the Conch Key property donated at
fair value of approximately $1 million from the Florida Department of Transportation. The Key
West Gato building, at a cost of approximately $5 million, was completed and houses various
County departmental offices as well as the new Monroe County Health Department site. Both
were relocated from Stock Island. Many Key West Airport improvements were completed
including remote parking and aviation aprons. Many more improvements are underway as well in
the Marathon Airport including aprons, an access road and T-hangar development.
Further details are available in the notes to the financial statements pages F-19 through F-21.
Long-Term Debt
At September 30, 2002, the County had long-term debt in the amount of$26,988 (in thousands).
This debt is mainly comprised of revenue bonds of which $12,765 is for governmental activities
and $6,140 (in thousands) is for business-type activities. The County has no general obligation
bonds.
On December 19, 2002 the County refunded the $5,660 (in thousands) 1991 Municipal Service
District Refunding Bonds with a Solid Waste Disposal System Refunding Revenue Note in the
amount of $4,143 (in thousands). On that same date, the County also refunded the $3,405 (in
thousands) 1993 Refunding Revenue Bonds with a Guaranteed Entitlement Refunding Revenue
Note in the amount of$3,495 (in thousands).
In addition, the County issued, in March, 2003, $21,455 (in thousands) Infrastructure Sales Surtax
Revenue Bonds to acquire, construct and equip and/or renovate various capital improvements
including fire facilities Upper Keys Government Center, Plantation Key and Marathon
Courtrooms, and a medical examiner facility.
C-10
Long-Term Debt- Continued
Moody's Investors Service, Standard and Poor's Ratings Services and Fitch Ratings assigned
municipal bond ratings of "Aaa" and "AAA" respectively, to the above mentioned bond based
upon the municipal bond insurance policy securing such bonds issued by MBIA Insurance
Corporation.
Economic Factors and Next Year's eta Rates
The County's officials considered many factors when adopting the fiscal year 2003 budget.
Included among these factors were the impacts to the tourist economy by the tragic events of
September 11, 2001 and the significant loss of revenue from lower interest rates. The rapidly
increasing cost of the group health insurance program as well as the crisis in property insurance
premium costs were issues that were discussed during the budget process.
One of the concerns in reference to analyzing the taxing level is the change in property values. In
round numbers, the Property Appraiser certified a County-wide property value of about $11.3
billion for fiscal year 2002. For fiscal year 2003 the taxable value is approximately $12.7 billion,
or an increase of over 12%. Of that total, new construction and rehabilitation, were approximately
$159 million.
For the seventh year in a row it was unnecessary to increase the solid waste residential rates. One
action that was taken to ensure the same level of service was the renegotiation of the rates and
various cost elements in the contract with the haul-out contractor.
Requests for Information
This financial report is designed to provide a general overview of Monroe County's finances for
all those with an interest in the government's finances. Questions concerning any of the
information provided in this report or requests for additional financial information should be
addressed to the Finance Director, Clerk of the Circuit Court, 500 Whitehead Street, Key West,
Florida 33040.
C-11
THIS PAGE INTENTIONALLY LEFT BLANK
BASIC FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2002
Component
Primary Government Unit
Governmental Business-Type Monroe County
Activities Activities Total Hsg Fin Auth
ASSETS
Current Assets:
Cash and Cash Equivalents $ 179,339,451 $ 20,675,428 $ 200,014,879 $ 28,419
Accounts Receivable. Net 615,920 811,626 1,427,546 1,742
Internal Balances 545,920 (545,920) -- --
Due from Other Governmental Units 9,479,606 2,385,108 11,864,714 45,000
Interest Receivable 127,166 -- 127,166 --
Inventory 5,434 -- 5,434 --
Total Current Assets 190,113,497 23,326,242 213,439,739 75,161
Restricted Assets:
Cash & Cash Equivalents -- 5,604,857 5,604,857 --
Noncurrent Assets:
Mortgage/Notes Receivable 6,256,584 -- 6,256,584 --
Allow. for Mortgage/Notes Receivable (281,199) -- (281,199) --
Deferred Charges -- 150,537 150,537 --
Land and Other Nondepreciable Assets 55,050,853 7,063,392 62,114,245 --
Capital Assets, Net of Accum. Depreciation 89,315,309 27,937,139 117,252,448 --
Total Noncurrent Assets 150,341,547 35,151,068 185,492,615 --
Total Assets 340,455,044 64,082,167 404,537,211 75,161
The notes to the financial statements are an integral part of these statements.
D-1
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2002
Primary Government
Governmental Business-Type Component
Activities Activities Total Unit
LIABILITIES
Current Liabilities:
Accounts Payable 5,641,424 1,723,166 7,364,590 46
Retainage Payable 368,102 326,644 694,746
Accrued Wages and Benefits Payable 3,087,665 122,051 3,209,716
Claims and Judgements Payable 5,995,608 216,589 6,212,197
Due to Other Governmental Units 5,183,608 434,951 5,618,559
Accrued Comp. Absences Payable 498,622 49,004 547,626
Other Current Liabilities 59,023 26 59,049
Deposits in Escrow 272,672 123,094 395,766
Deferred Revenue 5,034,256 191,336 5,225,592
Accrued Interest Payable 218,775 -- 218,775
Capital Leases Payable 470,424 50,000 520,424u,"
Revenue Bonds Payable 5,085,000 -- 5,085,000"'
Total Current Liabilities 31,915,179 3,236,861 35,152,040 46
Current Liabilities (Payable from Restricted Assets)
Accrued Interest Payable 206,242 206,242
Revenue Bonds Payable 480,000 480,000'w'
Landfill Closure/Post Closure Costs 358,039 358,039
Total Current Liabilities (Payable from
Restricted Assets) -- 1,044,281 1,044,281
Noncurrent Liabilities:
Accrued Comp. Absences Payable 4,834,330 282,802 5,117,132
Capital Leases Payable 630,177 1,017,270 1,647,447
Revenue Bonds Payable 7,930,000 5,660,000 13,590,000,V
Total Noncurrent Liabilities 13,394,507 6,960,072 20,354,579
Total Liabilities 45,309,686 11,241,214 56,550,900 46
NET ASSETS
Invested in Capital Assets, Net of Related Debt 160,574,070 27,587,019 188,161,089
Restricted for Debt Service 882,346 2,004,766 2,887,112 --
Unrestricted 133,688,942 23,249,168 156,938,110 75,115
Total Net Assets $ 295,145,358 $ 52,8140,953 $ 347,986,1311 $ 75,115
D-2
MONROE COUNTY, FLORIDA
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Program Revenues
Operating Capital
Functions/Pro rams ams Charges for Grants and Grants and
Primary Government: Expenses Services Contributions Contributions
Governmental Activities:
General Government $ 30,780,254 $ 5,275,789 $ 227,246 $ 9,872,393
Public Safety 73,365,179 20,970,875 7,244,828 2,309,416
Physical Environment 1,575,172 286,402 351,626 199,750
Transportation 5,804,332 324,791 221,415 753
Economic Environment 15,426,667 873,936 -- 122,406
Human Services 7,957,874 600,157 1,640,230 394,042
Culture and Recreation 5,333,122 151,763 239,832 180,000
Court Related 8,622,904 1,000,698 206,994 --
Interest on Long Term Debt 740,593 -- -- --
Total Governmental Activities 149,6061097 29,484,411 10,132,171 13,078,760
Business-Type Activities:
Solid Waste 14,754,335 13,265,130 329,459 1,725
Toll Bridge 726,011 1,186,141 -- --
Key West Airport 5,714,001 3,053,166 2,213,315 775,042
Marathon Airport 1,000,231 634,824 26,293 1,884,266
Total Business-Type Activities 22,194,578 18,139,261 2,569,067 2,661,033
Total Primary Government $ 171,8001675 $ 47,623,672 $ 12,701,238 $ 15,739,793
Component Unit $ 99,507 $ 51,003 V $ -- $ --
General Revenues:
Taxes:
Ad Valorem Taxes
Tourist Impact Tax
Gas Tax
1/2 Cent Sales Tax
One Cent Infrastructure Tax
Tourist Development Tax
Other Taxes
Other State Shared Revenue
Investment Income
Miscellaneous
Transfers
Total General Revenues and Transfers
Change in Net Assets
Total Net Assets-Beginning
Prior Period Adjustment
Total Net Assets-Beginning, Restated
Total Net Assets-Ending
The notes to the financial statements are an integral part of these statements.
D-3
Net (Expense) Revenue and Changes in Net Assets Component
Primary Government Unit
Governmental easiness-Type Monroe County
Activities Activities Total Hsg Fin Ath
$ (15,404,826) $ -- $ (15,404,826) $ --
(42,840,060) - (42,840,060) --
(737,394) -- (737,394) --
(5,257,373) -- (5,257,373) --
(14,430,325) -- (14,430,325) --
(5,323,445) -- (5,323,445) --
(4,761,527) -- (4,761,527) --
(7,415,212) -- (7,415,212) --
(740,593) -- (740,593) --
(96,910,755) -- (96,910,755) --
(1,158,021) (1,158,021) --
-- 460,130 460,130 -_
-- 327,522 327,522 --
-- 1,545,152 1,545,152 --
-- 1,174,783 1,174,783 --
$ (96,910,755) $ 1,174,783 $ (95,735,972)
$ -- $ __ $ __ (48,504)
54,584,047 -- 54,584,047 --
1,972,187 -- 1,972,187 --
5,038,354 -- 5,038,354 --
7,424,697 -- 7,424,697 --
12,769,884 -- 12,769,884 --
11,799,207 -- 11,799,207 --
1,128,287 -- 1,128,287 --
3,154,471 -- 3,154,471 3,324
3,848,672 554,700 4,403,372 --
3,890,714 3,890,714 --
749,401 (749,401) --
106,359,921 (194,701) 106,165,220 3,324
9,449,166 980,082 10,429,248 (45,180)
342,116,980 40,243,687 382,360,667 120,295
(56,420,788) 11,617,184 (44,803,604) --
285,696,192 51,860,871 337,557,063 120,295
295,145,358 $ 52,840,953 $ 347,986,311 $ 75,115
D-4
MONROE COUNTY, FLORIDA
BALANCE SHEET
GOVERNMENTALFUNDS
SEPTEMBER 30, 2002
Fine & Road & Governmental
General Forfeiture Bridge Grants
ASSETS
Cash and Cash Equivalents $ 20,730,687 $ 9,612,374 $ 12,701,926 $ 3,396,791
Accounts Receivable, Net 53,310 2,403 501 --
Due from Other Funds 4,890,702 268,458 1,169,645 851,158
Due from Other Governmental Units 2,899,770 961,982 487,819 1,331,028
Mortgages Receivable -- -- -- --
Allowance for Mortgage Receivable
Interest Receivable __
Inventory 5,434 -- --
Total Assets $ 28,579,903 $ 10,845,217 $ 14,359891 $ __ _5z578,977
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 1,397,390 $ 107,335 $ 256,487 $ 249,657
Retainage Payable 9,101 -- 22,879 43,625
Accrued Wages and Benefits Payable 2,256,434 27,135 138,120 92,951
Due to Other Funds 130,042 2,371 643,498 260,349
Due to Other Governmental Units 2,848,298 25,993 7,489 512,535
Accrued Comp. Absences Payable 360,241 7,235 25,789 --
Other Current Liabilities 471 595 96 9,897
Deposits in Escrow 106,434 -- 300 --
Deferred Revenues 27,081 -- -- 2,063,151
Accrued Interest Payable -- -- -- --
Total Liabilities 7,135,492 170,664 1,094,658 3,232,165
FUND BALANCES
Reserved for:
Encumbrances 17,757 642 -- 144,301
Land Acquisition __ __ __ --
Mortgage Loans
Debt Service
Unreserved, Designated for Beaches -- -- -- --
Unreserved, Undesignated reported in:
General Fund 21,426,654 __ -- --
Special Revenue Funds -- 10,673,911 13,265,233 2,202,511
Capital Projects Funds -- -_ -_ --
Total Fund Balances 21,444,411 10,674,553 13,265,233 2,346,812
Total Liabilities and Fund Balances $ 28,579,903 $ 10,845,217 $ 14,359,891 $ 5,578,977
The notes to the financial statements are an integral part of these statements.
E-1
Local One Cent Other Total
Housing Infrastructure Governmental Governmental
Assistance Surtax Funds Funds
$ 1,531,918 35,595,957 $ 84,057,706 $ 167,627,359
-- 4 451,916 508,134
-- 10,823 95,274 7,286,060
49,605 1,039,685 2,47 ,763 9,244,652
2,758,896 -- 3,497,688 6,256,584
-- -- (281,199) (281,199)
44,772 -- 82,394 127,166
-- __ -- 5,434
$ 4,385,191 $ 36,646,469 $ 90,378,542 $ 190,774,190
$ 20,225 $ 432,357 $ 2,579,879 $ 5,043,330
-- 283,038 9,459 368,102
-- 18,697 493,314 3,026,651
-- 884,375 4,366,355 6,286,990
-- 30 1,789,209 5,183,554
-- 1,945 82,285 477,495
-- -- 43,326 54,385
-_ __ 165,938 272,672
2,758,896 -- 185,128 5,034,256
-- -- 170,512 170,512
2,779,121 1,620,442 9,885,405 25,917,947
-- 518,447 159,770 840,917
-- -- 2,228,643 2,228,643
-- -- 3,072,532 3,072,532
-- -- 882,346 882,346
398,075 398,075
__ _- -- 21,426,654
1,606,070 -- 71,97,175 99,694,900
-- 34,507,580 1,804,596 36,312,176
1,606,070 35,026,027 80,493,137 164,856,243
$ 41385,191 $ 36,646,469 $ 90,378,542 190,774,190
E-2
COUNTY,MONROE FLORIDA
RECONCILIATIONTHE BALANCET OF GOVERNMENTAL FUNDS
TO THE STATEMENT
SEPTEMBER 30, 2002
Fund balances - total governmental funds $ 164,856,243
Amounts reported for governmental activities in the Statement of
Net Assets are different because:
Capital assets used in governmental activities are not financial re-
sources and, therefore, are not reported in the governmental funds,
net of accumulated depreciation of$50,282,306. 142,655,206
Other long-term assets are not available to pay for current period
expenditures and, therefore, are not reported as receivables in the
governmental funds.
Accounts Receivable $ 18,979
Due from Other Governments 140,943
Total - 159,922
Long-term liabilities are not due and payable in the current period
and, therefore, are not reported as fund liabilities of governmental
funds.
Accounts Payable $ (305,079)
Bonds and notes payable (13,015,000)
Capital leases payable (1,100,601)
Accrued interest payable (48,263)
Accrued compensated absences (4,734,079)
Total (19,203,022)
The assets and liabilities of Internal Service Funds (funds used to
charge the costs of insurance and fleet maintenance activities to
individual funds) are not reported in the governmental funds. 6,677,009
Net assets of governmental activities $ 295,145,358
The notes to the financial statements are an integral part of these statements.
E-3
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Fine & Road & Governmental
General Forfeiture Bridge Grants
Revenues:
Taxes $ 16,686,091 $ 30,377,104 $ 1,540,305 $ --
Licenses and permits 369,493
Intergovernmental 5,771,787 27,677 3,457,838 2,903,282
Charges for Services 8,164,460 2,521,251 56,311 218,441
Fines & Forfeitures 20,688 1,248,705
Investment Income 500,427 311,206 272,846 73,298
Miscellaneous 684,842 32,716 93,582 39,420
Total Revenues 32,197,788 34,518,659 5,420,882 3,234,441
Expenditures:
Current:
General Government: 18,786,628 211,262 -- 94,779
Public Safety 34,328,549 6,041,955 -- 793,301
Physical Environment 415,956 -- -- 472,093
Transportation 82,019 -- 5,047,527 617,945
Economic Environment 431,480 -- 116,643 117,378
Human Services 3,940,110 -- 1,129,246 2,136,468
Culture and Recreation 2,224,565 -- -- 355,078
Court Related 6,913,572 557,032 -- 171,769
Debt Service 19,547
Capital Projects
Total Expenditures 67,142,426 6,810,249 6,293,416 4,758,811
Excess of Revenues Over/
(Under) Expenditures (34,944,638) 27,708,410 (872,534) (1,524,370)
Other Financing Sources/(Uses):
Transfers from Other Funds 35,510,439 -- 1,168,551 1,193,539
Transfers to Other Funds (2,280,746) (29,275,957) (647,462) (105,475)
Capital Lease Acquisition -- -- -- --
Total Other Financing
Sources/(Uses) 33,229,693 (29,275,957) 521,089 1,088,064
Net Change in Fund Balances (1,714,945) (1,567,547) (351,445) (436,306)
Fund Balances-October 1 23,159,356 12,242,100 13,616,678 2,783,118
Prior Period Adjustment
Fund Balances-October 1, Restated 23,159,356 12,242,100 13,616,678 2,783,118
Fund Balances-September 30 $ 21,444,411 $ 10,674,553 $ 13,265,233 $ 2,346,812
The notes to the financial statements are an integral part of these statements.
E-4
Local One Cent Other Total
Housing Infrastructure Governmental Governmental
Assistance Surtax Funds Funds
12,645,370 $ 22,093,872 $ 83,342,742
-- -- 1,547,130 1,916,623
873,936 -- 30,250,829 43,285,349
-- -- 5,813,691 16,774,154
-- -- 8,100,508 9,369,901
31,414 699,206 1,736,150 3,624,57
210,804 895 1,037,065 2,099,324
1,116,154 13,345,471 70,579,245 160,412,640
-- -- 12,122,152 31,214,821
-- 150,161 41,540,988 82,854,954
-- -- 673,459 1,561,508
-- 205,763 23,250 5,976,504
1,038,376 -- 13,689,639 15,393,516
-- -- 282,869 7,488,693
1,212,337 3,791,980
-- -- 124,139 7,766,512
_- 65,247 5,964,912 6,049,706
-- 4,377,696 -- 4,377,696
1,038,376 4,798,867 75,633,745 166, 75,890
77,778 8,56,604 (5,054,500) (6,063,250)
-- 190,732 4,900,313 42,963,574
-- (5,632,596) (3,885,785) (41,828,021)
-- -- 228,476 228, 76
-- (5,441,864) 1,243,004 1,364,029
77,778 3,104,70 (3,811,496) (4,699,221)
1,528,292 31,921,287 96,725,620 181,976,451
-- -- (12,420,987) (12,420,987)
1,528,292 31,921,287 84,304,633 169,555,464
$ 1,606,070 $ 35,026,027 $ 80,493,137 $ 164,856,243
E-5
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Net change in fund balances - total governmental funds $ (4,699,221)
Amounts reported for governmental activities in the Statement of Activities
are different because:
Governmental Funds report capital outlays as expenditures; however,
in the Statement of Activities the cost of those assets is allocated over
their estimated useful lives and reported as depreciation expense.
This is the amount by which capital outlays of$35,018,092 exceeded
depreciation of$6,088,296 in the current period. 28,929,796
Governmental Funds do not report donated capital assets and other
revenues in the Statement of Activities as they do not provide current
financial resources.
Donated capital assets $ 1,692,055
Other revenues 159,922
Total 1,851,977
Capital lease acquisition is an other financing source in the Governmental
Funds and increases long-term liabilities in the Statement of Activities. (228,477)
Governmental Funds only report the disposal of assets to the extent
proceeds are received from the sale. In the Statement of Activities, grants
and aid (transfers of property to other government agencies) and any
losses generated were reported as expenses. (22,026,194)
Repayment of long-term debt is reported as an expenditure on the
Governmental Funds, but a reduction of long-term liabilities in the Statement
of Net Assets.
Bond and note principal payments $ 4,855,000
Capital lease payment 454,114
Total 5,309,114
Expenses that do not use current financial resources are not reported on
the Governmental Funds but are included in the Statement of Activities.
Long-term compensated absences $ (284,884)
Accounts payable (305,079)
Total (589,963)
The net revenues of internal service funds (funds used to charge the costs of
certain activities to individual funds) are reported with governmental activities. 902,134
Change in net assets of governmental activities. $ 9,449,166
The notes to the financial statements are an integral part of these statements.
E-6
MONROE COUNTY, FLORIDA
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 16,714,867 16,714,867 16,686,091 (28,776)
Licenses and Permits 200,000 200,000 369,493 169,493
Intergovernmental 4,248,250 4,404,904 5,771,787 1,366,883
Charges for Services 6,882,569 6,959,064 8,157,765 1,198,701
Fines and Forfeitures 11,000 11,000 20,688 9,688
Investment Income 1,030,000 1,030,000 -500,427 (529,573)
Miscellaneous 122,800 177,503 684,842 507,339
Total Revenues 29,209,486 29,497,338 32,1911693 2-,69-3,755-
EXPENDITURES:
Current:
General Government
Board of County Commissioners 1,370,234 1,370,234 1,224,309 145,925
County Administrator 449,071 491,494 462,539 28,955
Public Works Management 175,942 178,922 178,922
Public Safety Management 203,144 206,144 201,892 4,252
Community Services Management 155,503 160,077 160,077
County Attorney 783,081 783,081 781,857 1,224
Office of Management & Budget 545,011 495,091 479,383 15,708
Technical Services 1,380,332 1,396,407 1,396,407
Personnel 373,997 373,997 352,238 21,759
Vehicle Replacement 106,217 106,217 106,217
Public Works Facilities Maintenance 4,930,369 4,927,489 4,686,502 240,987
A Compliance 5,000 5,000 5,000
Value Adjustment Board 15,000 15,000 10,021 4,979
Community Services-Marine Projects 109,674 109,674 107,935 1,739
Promotional Advertising 5,000 5,000 4,986 14
Tax Increment Payment 120,000 120,000 104,290 15,710
Quasi External Services 22,000 22,000 8,615 13,385
Clerk to BOCC-Financial Package 35,000 35,000 5,761 29,239
Clerk to Board of County Commissioners 878,299 912,855 911,816 1,039
Internal Audit 157,475 157,475 113,969 43,506
TDC Audit Function 142,777 142,777 102,477 40,300
Insurances-Clerk BOCC, Internal&TDC Audits 175,159 171,059 169,295 1,764
Tax Collector 2,881,423 2,971,354 2,779,154 192,200
Property Appraiser 2,652,355 2,688,919 2,486,740 202,179
Sheriff 900,551 900,551 948,498 (47,947)
Supervisor of Elections 856,893 1,013,547 955,709 57,838
Insurances-Supervisor of Elections 102,856 106,557 104,239 2,318
Total General Government _71032,363 -1-9,865,921 _1,122,290__
The notes to the financial statements are an integral part of these statements,
E-7 (Continued)
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Public Safety
Hurricane 6,395 11,395 6,940 4,455
Communications 527,006 527,006 492,661 34,345
Emergency Medical Services Administratior 131,588 136,006 136,006 0
Emergency Management 267,501 293,942 292,158 1,784
Marathon Emergency Operations Center 64,666 64,666 63,542 1,124
Medical Examiner 350,224 350,224 347,349 2,875
Red Cross Lower Keys 20,250 20,250 -- 20,250
Sheriff 33,183,407 33,183,407 32,989,893 193,514
Total Public Safety 34,551,037 34,586,896 34,328,549 258,347
Physical Environment
Extension Service 195,304 200,304 197,437 2,867
Land Steward -- 709 709 --
Hazardous Waste 217,599 217,810 217,810 --
--- ----- ------ --- - - - ----
Total Physical Environment 4121903 418,823 415,956 2,867
Transportation
County Engineer 85,848 85,848 82,019 3,829
Economic Environment
Literacy Volunteers of America 9,232 9,232 9,232 --
Veteran's Affairs 423,653 423,653 422,248 1,405
Total Economic Environment 432,885 432,885 431,480 1,405
Human Services
Health Care Respite Act 100,000 100,000 70,144 29,856
Hospice of the Florida Keys 40,000 40,000 40,000 --
Public Works Animal Shelter 721,195 727,195 726,445 750
Bayshore Manor 477,451 518,534 513,329 5,205
Middle Keys Guidance Clinic 499,558 499,558 499,555 3
Upper Keys Guidance Clinic 87,444 87,444 87,444 --
Care Center for Mental Health 184,141 184,141 184,141 --
Monroe County Assoc. for Retarded Citizens 30,000 30,000 30,000 --
Heron/Peacock 38,155 38,155 38,155 --
Older Americans Volunteer Program 4,000 4,000 241 3,759
Legal Aid 17,500 17,500 14,449 3,051
Welfare Administration 643,233 643,233 642,863 370
Welfare Services 769,767 769,767 690,004 79,763
Caring Friends for Seniors 10,000 10,000 10,000 --
Big Brothers\Big Sisters 20,000 20,000 20,000 --
Florida Keys Children's Shelter 30,000 30,000 30,000 The notes to the financial statements are an integral part of these statements.
E-8
MONROE COUNTY, FLORIDA
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Wesley House 35,000 35,000 35,000
Pace 23,000 23,000 19,988 3,012
MCEF/Monroe Youth Challenge 13,572 13,572 13,572
Helpline 13,572 13,572 13,572
Domestic Abuse Shelter 25,000 25,000 25,000
Florida Keys Outreach Coalition 8,557 8,557 8,557
Healthy Kids Program 20,000 20,000 5,950 14,050
Habitat for Humanity 27,145 27,145 27,145
Samuel's House 16,965 16,965 16,965
Womankind 8,652 8,652 7,469 1,183
Rural Health Network 150,000 150,000 149,992 8
Health Care Needs Study 45,000 45,000 20,000 25,000
Bayshore Donations 430 130 300
-
Total Human Services '90 4,106,420 3,940,110 166,310
Culture and Recreation
Heart of the Keys Recreation 18,000 18,000 18,000
Big Pine Athletic Association 40,000 40,000 40,000
Boys and Girls Club 30,000 30,000 30,000
Boys and Girls Club-Upper Keys 23,600 23,600 23,600
Higgs Beach Maintenance 31,164 32,914 31,082 1,832
Lower Keys AARP 2,500 5,000 4,962 38
Middle Keys AARP 2,500 5,000 4,515 485
Big Pine Key AARP 2,500 5,000 4,468 532
Fine Arts Council 45,000 45,000 42,693 2,307
Historic Keys Foundation 30,000 30,000 30,000
Library Admin Support 442,582 442,582 431,976 10,606
Library Key West 577,631 577,631 566,969 10,662
Library Key West Donations 15,000 58,880 29,921 28,959
Library Marathon 244,130 244,130 234,358 9,772
Library Marathon Donations 5,000 7,661 2,269 5,392
Library Islamorada 244,435 244,435 241,918 2,517
Library Islamorada Donations 2,000 2,000 1,109 891
Library Key Largo 314,573 314,573 308,929 5,644
Library Key Largo Donations 8,000 13,560 3,648 9,912
Library Big Pine Key 175,020 175,020 173,488 1,532
Library Big Pine Key Donations 6,500 8,671 660 8,011
Total Culture and Recreation 2,260,135 2,323,657 2,2_2 4--,5 6 5 99,092
Court Related
Clerk of the Court-Records Management 246,289 236,894 234,821 2,073
E-9 (Continued)
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Clerk of the Court-Recording 333,396 364,773 363,046 1,727
Clerk of the Court-Administrative 273,700 216,884 213,318 3,566
Clerk of the Court-Jury Management 62,058 60,248 57,950 2,298
Clerk of the Circuit Court-Criminal 549,141 548,940 545,860 3,080
Clerk of the Circuit Court-Civil 316,435 329,939 327,722 2,217
Clerk of the Circuit Court-Family 108,137 104,746 100,347 4,399
Clerk of the Circuit Court-Juvenile 79,180 79,299 77,329 1,970
Clerk of the Circuit Court-Probate 46,555 47,597 46,526 1,071
Clerk of the Court-Information Systems 531,975 546,784 544,794 1,990
Clerk of the County Court-Criminal 411,528 409,187 407,826 1,361
Clerk of the County Court-Civil 169,037 169,203 168,114 1,089
Clerk of the County Court-Traffic 536,445 514,826 513,795 1,031
Insurances-Jury Management 9,378 9,395 9,395
--
Insurances-Administration 71,272 75,885 75,885
Insurances-Circuit Criminal 103,204 119,411 117,901 1,510
Insurances-information Systems 42,127 42,127 40,609 1,518
Insurances-Circuit Civil 55,608 55,608 54,489 1,119
Insurances-Circuit Family 16,092 17,895 17,796 99
Insurances-Circuit Juvenile 15,798 15,703 14,443 1,260
Insurances-Circuit Probate 7,970 7,982 7,982
Insurances-Records Management/Recording 115,298 115,298 107,919 7,379
Insurances-County Criminal 86,732 94,495 94,495
Insurances-County Civil 39,360 39,360 32,868 6,492
Insurances-County Traffic 118,099 118,099 114,115 3,984
State Attorney 193,446 193,446 186,082 7,364
Public Defender 257,901 258,145 254,157 3,988
Court Administration 23,064 23,064 15,439 7,625
Court Admin-Judicial Support 304,136 290,475 280,338 10,137
Court Admin-Staff Attorney 2,700 2,700 1,161 1,539
Court Admin-Jury Management 16,736 16,736 13,028 3,708
Court Admin-Masters 4,500 4,500 3,668 832
Court Admin-Masters 14,000 15,164 15,164
Court Admin-Alt Dispute Resolution-Family 7,500 7,500 6,691 809
Court Admin-Circuit Court Reporter Service 422,604 402,604 376,895 25,709
Court Admin-Witness Coordination 39,257 39,257 33,992 5,265
Court Admin-Circuit Drug Court 278,498 287,739 273,234 14,505
Court Admin-Pretrial Release 489,877 489,877 469,323 20,554
Court Admin-Other Circuit Court Criminal Costs 19,361 19,361 16,516 2,845
Court Admin-Pro Se Services 129,387 129,387 121,035 8,352
Court Admin-Custody/Visit Evaluation 6,600 6,600 3,600 3,000
Court Admin-Guardian Ad Lite m 168,060 168,060 155,954 12,106
The notes to the financial statements are an integral part of these statements.
E-10
MONROE COUNTY, FLORIDA
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)-
Court Admin-Other Circuit Court Juvenile 158,890 158,890 152,012 6,878
Court Admin-Clinical Evaluations 13,000 13,000 1,825 11,175
Court Admin-Masters Hearing Officers 8,000 8,000 6,062 1,938
Court Admin-Attorneys Fees 10,000 10,000 9,268 732
Court Admin-Other Circuit Court Probate Costs 23,470 23,470 21,913 1,557
Court Admin-Information Systems 176,464 176,464 160,516 15,948
Court Admin-County Court Interpreter 41,361 41,361 40,363 998
Court Admin-Other County Court Criminal Costs 6,000 6,000 5,991 9
Total Court Related 7,159,626 7,11321,378 6,913,572 218,806
Debt Service
Principal 17,004 17,004 19,164 (2,160)
Interest 924 924 383 541
Total Debt Service 17,928 17,928 19,547 (1,619)
Total Expenditures 68,511,632 68,970,756 67,098,429 1,872,327
Excess of Revenues Over/
(Under) Expenditures (39,302,146) (39,473,418) (34,907,336) 4,566,082
Other Financing Sources/(Uses):
Reserve for Contingencies (2,172,701) (1,896,134) -- 1,896,134
Transfers from Other Funds 35,315,253 35,315,253 35,510,439 195,186
Transfers to Other Funds (5,445,801) (5,830,102) (2,280,746) 3,549,356
Total Other Financing Sources/(Uses) 27,696,751 27,589,017 33,229,693 5,640,676
Net Change in Fund Balances -
Budgetary Basis (11,605,395) (11,884,401) (1,677,643) 10,206,758
Adjustments:
Adjustment to adjust expenditures to accruals (43,997) (43,997)
Adjustment to adjust revenues to accruals 6,695 6,695
Total Adjustments (37,302) (37,302)
Net Change in Fund Balances -
GAAP Basis (11,605,395) (11,884,401) (1,714,945) 10,169,456
Fund Balances, October 1 23,159,356 23,159,356 23,159,356 --
Fund Balances, September 30 $ 11,553,961 $ 11,274,955 $ 21,444,411 $ 10,169,456
E-1 1
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 31,411,293 $ 31,411,293 $ 30,377,104 $ (1,034,189)
Intergovernmental 30,000 128,715 27,677 (101,038)
Charges for Services 1,170,000 3,100,645 2,521,251 (579,394)
Fines and Forfeitures 1,400,000 2,152,302 1,248,705 (903,597)
Investment Income 700,000 702,464 311,206 (391,258)
Miscellaneous -- 12,919 32,716 19,797
Total Revenues 34,711,293 37,508,338 34,518,659 (2,989,679)
EXPENDITURES:
Current:
General Government
Tax Increment Payment 230,000 230,000 211,262 18,738
Vehicle Replacement 14,350 14,350 -- 14,350
Total General Government 244,350 244,350 211,262 33,088
Public Safety
Sheriffs Group Insurance 4,129,774 4,296,000 4,294,222 1,778
Bond Refunds -- 40,261 33,486 6,775
LEEA Funds 75,000 116,385 116,385 --
Jail Operations 105,096 105,096 104,131 965
Public Works Correction Facilities 1,429,984 1,429,984 1,211,413 218,571
Keys to Recovery Program 86,287 86,287 86,287 --
Medical Examiner 202,026 202,026 196,031 5,995
Total Public Safety 6,028,167 6,276,039 6,041,955 234,084
Court Related
Sheriff Extradition 76,000 76,000 62,620 13,380
Court Reporting Services 68,500 88,500 80,929 7,571
Clinical Evaluations 37,000 44,500 38,375 6,125
Court Interpreters 31,000 31,000 25,902 5,098
Witness Coordination 58,000 58,000 47,672 10,328
Expert Witness Coordination 48,000 58,000 52,312 5,688
Public Defender Conflicts 295,000 247,500 220,204 27,296
Other Circuit Court Criminal Costs 27,900 37,900 29,018 8,882
Total Court Related 641,400 641,400 557,032 84,368
Total Expenditures 6,913,917 7,161,789 6,810,249 351,540
Excess of Revenues Over/
(Under) Expenditures 27,797,376 30,346,549 27,708,410 (2,638,139)
The notes to the financial statements are an integral part of these statements.
E-12
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
they Financing Sources/(Uses):
Reserve for Contingencies (785,772) (480,701) 480,701
Transfers to Other Funds (29,582,602) (29,639,802) (29,275,957) 363,845
Total Other Financing
Sources/(Uses) (30,368,374) (310,1120,503) (29,275,957) 844,546
Net Change in Fund Balances (2,570,998) 226,046 (1,567,547) (1,793,593)
Fund Balances, October 1 12,242,100 12,242,100 12,242,100
Fund Balances, September 30 $ - 9,671,102 $ 12,468,146 $ 10,674,553 $ (1,79315M
E-13
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Taxes $ 1,097,750 $ 1,097,750 $ 1,540,305 $ 442,555
Intergovernmental 2,725,000 2,725,000 3,457,838 732,838
Charges for Services 17,000 17,000 56,311 39,311
Investment Income 500,000 500,000 272,846 (227,154)
Miscellaneous 33,000 33,000 93,582 60,582
Total Revenues 4,372,750 4,372,750 5,420,882 1,048,132
Expenditures:
Current:
General Government:
Vehicle Replacement 2,193 2,193 -- 2,193
Transportation:
Road Department 2,478,574 2,478,574 2,315,482 163,092
Boot Key Bridge 279 279 -- 279
County Engineer Road and Bridge 714,289 714,289 585,705 128,584
Street Lighting 231,306 231,306 173,741 57,565
Local Option Gas Tax Projects 1,100,000 1,100,000 249,856 850,144
80% Gas Tax 5,000,000 2,717,000 1,517,386 1,199,614
In - House Projects 250,000 250,000 205,357 44,643
Marathon Roads 1,000,000 1,000,000 -- 1,000,000
Islamorada Roads 969,000 969,000 -- 969,000
Total Transportation 11,743,448 9,4601448 5,047,527 4,412,921
Economic Environment:
Veterans Affairs Transportation 113,887 116,643 116,643 --
Human Services:
Middle Keys Guidance Clinic 76,996 96,996 96,996 --
Guidance Clinic Transportation 16,380 56,380 55,522 858
Social Services Transportation 1,050,085 1,039,948 976,728 63,220
Total Human Services 1,143,461 1,193,324 1,129,246 64,078
Total Expenditures 13,002,989 10,772,608 6,293,416 (4,479,192)
Excess of Revenues Over/
(Under) Expenditures (8,630,239) (6,399,858) (872,534) 5,527,324
The notes to the financial statements are an integral part of these statements.
E-14
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (520,214) (457,458) -- 457,458
Transfers from Other Funds 1,168,551 1,168,551
Transfers to Other Funds (425,000) (2,718,137) (647,462) 2,070,675
Total Other Financing
Sources/(Uses) (945,214) (3,175,595) 521,089 3,696,684
Net Change in Fund Balances (9,575,453) (9,575,453) (351,445) 9,224,008
Fund Balances, October 1 13,616,678 13,616,678 13,616,678
Fund Balances, September 30 4,041,225 $ 4,641,22-5 $ 13,-2-65-,233 $ 9,224,008
E-15
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental $ -- $ 14,522,298 $ 2,903,282 $ (11,619,016)
Charges for Services -- 286,386 218,441 (67,945)
Investment Income -- 17,676 73,298 55,622
Miscellaneous -- 105,128 39,420 (65,708)
Total Revenues -- 14,931,488 3,234,441 (11,697,047)
Expenditures:
Current:
GeneralGovernment:
Voter Education/Pollworker Program -- 32,904 32,904 --
Supervisor of Elections -- 123,750 61,875 61,875
Grant Match 200,000 -- -- --
Total General Government 200,000 156,654 94,779 61,875
Public et :
Child Safety Seat Program -- 35,788 35,788 --
Motorcycle Safety Program -- 60,477 60,477 --
Hazardous Material Plan -- 7,506 5,001 2,505
FEMA-Hurricane Georges -- 848,005 189,910 658,095
FEMA-Tropical Storm Mitch -- 459,808 201,250 258,558
EMS Hazardous Material -- 127,441 35,000 92,441
Emergency Management Base Grant -- 131,456 125,877 5,579
Radiological Emergency Preparedness -- 119,783 105,654 14,129
Trauma Helicopter -- 26,103 26,025 78
EMS Award Grant -- 112,661 7,922 104,739
FEMA Terrorism Preparedness -- 47,310 397 46,913
Emergency Management Preparedness -- 20,415 -- 20,415
Total Public Safety -- 1,996,753 793,301 1,203,452
Physical Environment:
Sanitary Wastewater Master Plan -- 156,366 56,366 100,000
Marathon Marina Pumpout Vessel -- 66,667 66,667 --
Derelict Vessel Removal Fish and Wildlife -- 318,300 199,062 119,238
Boot Key Harbor FWCC -- 38,961 38,946 15
Homeowners Wastewater Assistance -- 624,850 -- 624,850
DCA Canals & Post Disaster -- 309,800 103,800 206,000
Coastal Impact Assistance -- 296,387 -- 296,387
Sentinel Fisheries Program -- 7,252 7,252 --
Total Physical Environment -- 1,818,583 472,093 1,346,490
The notes to the financial statements are an integral part of these statements.
E-16
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Transportation:
County Rd 905/SR 5 to Ocean Reef 1,956,150 1,956,150
County Rd 905 to County Line 4,303,300 -- 4,303,300
S. Fl.Water Mgmt Dist. Grant Stormwater 3,098,000 424,252 2,673,748
Transportation Study Plan Update 293,253 96,670 196,583
Safety Improvement Heritage Trail 1,055,950 -- 1,055,950
Florida Keys Scenic Hwy Planning 105,000 -- 105,000
Bicycle Pedestrian Coordination 2001 138,563 70,517 68,046
Overseas Heritage Trail 2,000,000 1,506 1,998,494
Florida Keys Scenic Hwy Coordination 25,000 25,000 --
Dept of Transportation Aerolite Bus 59,637 -- 59,637
Total Transportation 13,034,853 617,945 12,416,908
Economic Environment:
JTPA Summer Youth Employment&Training 732 732 --
Senior Community Service Employment 92,163 72,584 19,579
JTPA Liaison 33,815 26,283 7,532
Affordable Housing Coordinator 94,750 17,779 76,971
Total Economic Environment 221,460 117,378 11041082
Human Services:
Residential Substance Abuse Treatment 228,653 144,398 84,255
Senior Community Service Employment 01/02 137,079 119,141 17,938
Senior Community Service Employment 02/03 160,200 26,110 134,090
Title III-B Support Services 148,750 117,320 31,430
Nutrition Title III-Cl 210,677 203,400 7,277
Nutrition Title III-C2 282,080 271,792 10,288
Title III-E Respite 63,907 24,880 39,027
Alzheimer's Disease Initiative 01/02 58,773 36,348 22,425
Alzheimer's Disease Initiative 02/03 65,794 11,335 54,459
Community Care for Disabled Adults 01/02 90,842 90,842 --
Community Care for Disabled Adults 02/03 107,713 28,526 79,187
Community Care for the Elderly 01/02 636,943 537,134 99,809
Community Care for the Elderly 02/03 547,836 186,371 361,465
Home Care for the Elderly 01/02 15,005 12,181 2,824
Home Care for the Elderly 02/03 3,637 1,942 1,695
Senior Community Serv. Employment Match 23,300 5,000 18,300
Samuel's House 1 38,931 38,780 151
FKOC Sunrise House 31,311 15,377 15,934
Safeport 60,207 60,207 --
Sheriff Youth Challenge 34,649 34,649 --
Sheriff Case Manager 41,000 26,989 14,011
E-17 (Continued)
COUNTY,MONROE FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE
STATEMENT VE U EXPENDITURES, E I
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Teenline -- 12,750 10,182 2,568
Residential Detox 1 -- 30,606 30,606 --
Boys and Girls Club -- 22,332 22,332 --
Low Income Home Energy Program -- 126,931 80,626 46,305
Total Human Services -- 3,179,906 2,136,468 1,043,438
Culture andRecreation:
State Aid to Libraries -- 175,078 175,078 --
Court Records Preservation -- 2,000 -- 2,000
Upper Keys Pool -- 200,000 180,000 20,000
Total Culture And Recreation -- 377,078 355,078 22,000
Court elated:
Dependency Council -- 22,084 22,084 --
Drug Court Treatment -- 24,999 24,999 --
Local Law Enforcement Block Grant-2001 -- 45,563 45,563 " --
Local Law Enforcement Block Grant-2002 -- 110,486 51,801 58,685
Local Law Enforcement Block Grant-2003 -- 123,358 -- 123,358
Local Law Enforcement Block Grant-2004 -- 100,033 -- 100,033
Civil Traffic Infraction -- 27,322 27,322 --
Total Court Related -- 453,845 171,769 282,076
Total Expenditures 200,000 21,239,132 4,758,811 16,480,321
Excess of Revenues Over/
(Under) Expenditures (200,000) (6,307,644) (1,524,370) 4,783,274
Other Financing Sources/(Uses):
Reserve for Contingencies (28,500) (1,922) -- 1,922
Transfers from Other Funds -- 6,186,541 1,193,539 (4,993,002)
Transfers to Other Funds -- (105,475) (105,475) --
Total Other Financing
Sources/(Uses) (28,500) 6,079,144 1,088,064 (4,991,080)
Net Change in Fund Balances (228,500) (228,500) (436,306) (207,806)
Fund Balances, October 1 2,783,118 2,783,118 2,783,118 --
Fund Balances, September 30 $ 2,554,618 $ 2,554,618 $ 2,346,812 $ (207,806)
E-18
MONROE COUNTY, FLORIDA
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 769,462 $ 769,462 $ 873,936 $ 104,474
Investment Income -- -- 31,414 31,414
Miscellaneous — -- 210,804 210,804
Total Revenues 769,462 769,462 1,116,154 346,692
EXPENDITURES:
Current:
Economic Environment:
Home Ownership/Rehab Existing 1,340,000 1,240,000 809,294 430,706
Home Ownership/Fair Housing 27,380 27,380 27,380 --
Administration 86,449 86,449 86,449 --
Rental Rehabilitation 250,000 350,000 115,253 234,747
Total Expenditures 1,703,829 1,703,829 1,038,376 665,453
Excess of Revenues Over/
(Under) Expenditures (934,367) (934,367) 77,778 1,012,145
Other Financing Sources/(Uses):
Reserve for Contingencies (30,000) (30,000) -- 30,000
Net Change in Fund Balances (964,367) (964,367) 77,778 1,042,145
Fund Balances, October 1 1,528,292 1,528,292 1,528,292 --
Fund Balances, September 30* $ 563,925 $ 563,925 $ 1 606,070 $ 1,042,145
The notes to the financial statements are an integral part of these statements.
E-19
MONROE COUNTY, FLORIDA
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 8,500,000 $ 8,500,000 $ 12,645,370 $ 4,145,370
Investment Income 750,000 750,000 699,206 (50,794)
Miscellaneous -- -- 895 895
Total Revenues 9,250,000 9,250,000 13,345,471 4,095,471
EXPENDITURES:
Current:
Public Safety: Emer. Vehicles -- 440,000 150,161 289,839
Transportation: Const. Mgmt 323,493 316,761 205,763 110,998
Debt Service:
Principal -- 52,837 52,837 --
Interest -- 12,410 12,410 --
Total Debt Service -- 65,247 65,247 --
Capital Outlay:
General Government:
Vehicle Replacement 4,386 4,386 -- 4,386
General Government Projects 8,177,836 8,528,553 757,765 7,770,788
Total General Government 8,182,222 8,532,939 757,765 7,775,174
Public Safety:
Fire Facility Projects 820,000 754,753 110,452 644,301
Physical Environment 4,050,000 4,067,500 2,177,343 1,890,157
Transportation: Const. Mgmt 27,412 34,144 34,141 3
Human Services 2,440,000 2,440,000 103,165 2,336,835
Culture and Recreation 2,370,000 2,980,872 1,194,830 1,786,042
Total Capital Outlay 17,889,634 18,810,208 4,377,696 14,432,512
Total Expenditures 18,213,127 19,632,216 4,798,867 14,833,349
Excess of Revenues Over/
(Under) Expenditures (8,963,127) (10,382,216) 8,546,604 18,928,820
The notes to the financial statements are an integral part of these statements.
E-20
MONROE COUNTY, FLORIDA
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (2,600,000) (86,486) -- 86,486
Transfers from Other Funds 190,732 190,732
Transfers to Other Funds (4,813,774) (5,908,199) (5,632,596) 275,603
Total Other Financing
Sources/(Uses) (7,413,774) (5,994,685) (5,441,864) 552,821
Net Change in Fund Balances (16,376,901) (16,376,901) 3,104,740 19,481,641
Fund Balances, October 1 31,921,287 31,921,287 31,921,287 --
Fund Balances, September 30 $ 15,544,386 $ 15,544,386 $ 35,026,027 $ 19,481,641
E-21
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2002
Business-type Activities Enterprise Funds
-
Nonmajor
Major Funds Fund
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
ASSETS
Current Assets:
Cash and Cash Equivalents $ 9,643,011 $ 8,852,566 $ 1,654,466 $ 525,385
Accounts Receivable, Net 369,084 -- 287,650 154,892
Due from Other Funds 5,213 -- -- 50,416
Due from Other Governmental Units 425,778 1,788 1,428,990 528,552
Total Current Assets 10,443,086 8,854,354 3,371,106 1,259,245
Restricted Assets:
Cash and Cash Equivalents 3,925,979 -- 1,678,878 --
Noncurrent Assets:
Deferred Charges, Net 150,537
Land and Other Nondepreciable Assets 3,629,620 50,000 326,139 3,057,633
Capital Assets, Net of Accum. Depreciation 540,452 3,972,183 15,905,570 7,518,934
Total Noncurrent Assets 4,320,609 4,022,183 16,231,709 10,576,567
Total Assets 18,689,674 12,876,537 21,281,693 11,835,812
The notes to the financial statements are an integral part of these statements.
E-22
Governmental
Activities
Internal
Service
Total Funds
$ 20,675,428 $ 11,712,092
811,626 88,807
55,629 --
2,385,108 94,011
23,927,791 11,894,910
5,604,857 --
150,537 --
7,063,392 54,000
27,937,139 1,656,956
35,151,068 1,710,956
64,683,716 13,605,866
E-23 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS - CONTINUED
SEPTEMBER 30, 2002
Business-type Activities Enterprise Funds
Nonmajor
Major Funds Fund
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
LIABILITIES
Current Liabilities:
Accounts Payable $ 943,371 $ 4,302 $ 497,630 $ 277,863
Retainage Payable -- -- 150,416 176,228
Accrued Wages and Benefits Payable 35,099 23,844 54,156 8,952
Claims and Judgements Payable 216,589
Due to Other Funds 363,753 72,257 176,901 43,737
Due to Other Governmental Units 87,132 4,104 337,708 6,007
Accrued Comp. Absences Payable 16,034 8,440 20,159 4,371
Capital Leases Payable 50,000 -- -- --
Other Current Liabilities 26
Deposits in Escrow 104,521 -- 12,267 6,306
Deferred Revenue -- -- 189,524 1,812
Total Current Liabilities 1,816,525 112,947 1,438,761 525,276
Current Liabilities Payable from Restricted Assets:
Due to Other Funds 11,794
Accrued Interest Payable 206,242 -- -- --
Revenue Bonds Payable 480,000
Landfill Closure/Post Closure Costs 358,039 -- - --
Total Current Liabilities Payable from
Restricted Assets 1,056,075 -- -- --
Noncurrent Liabilities:
Accrued Comp. Absences Payable 95,671 39,512 116,502 31,117
Capital Leases Payable 1,017,270
Revenue Bonds Payable 5,660,000 -- -- _-
Total Noncurrent Liabilities 61772,941 39,512 116,502 31,117
Total Liabilities 9,645,541 152,459 1,555,263 556,393
NET ASSETS
Invested in Capital Assets, Net of Related Debt (3,243,440) 4,022,183 16,231,709 10,576,567
Restricted for Debt Service 2,004,766 -- -- --
Unrestricted 10,282,807 8,701,895 3,494,721 702,852
Total Net Assets $ 9,044,133 $ 12,724,078 $ 19,726,430 $ 11,279,419
Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds.
Net Assets of Business-Type Activities
The notes to the financial statements are an integral part of these statements.
E-24
Governmental
Activities
Internal
Service
Total Funds
$ 1,723,166 $ 293,015
326,644 --
122,051 61,014
216,589 5,995,608
656,648 386,257
434,951 54
49,004 21,127
50,000 --
26 4,638
123,094 --
191,336 --
3,893,509 6,761,713
11,794 --
206,242 --
480,000 --
358,039 --
1,056,075 --
282,802 100,251
1,017,270 --
5,660,000 --
6,960,072 100,251
11,909,656 6,861,964
40,243,687 1,710,956
11,617,184 --
51,860,871 5,032,946
52,774,060 $ 6,743,902
66,893
$ 52,840,953
E-25
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Business-type Activities Enterprise Funds
Nonmajor
Major Funds Fund
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Operating Revenues:
Franchise Fees $ 183,853 $ -_ $ __ $
Charges for Services 12,723,036 1,186,141 3,035,391 633,926
Fines and Forfeitures -- -- 7,627 --
Miscellaneous 358,241 -- 10,148 898
Total Operating Revenues 13,265,130 1,186,141 3,053,166 634,824
Operating Expenses:
Personal Services 696,133 476,752 1,069,587 224,541
Operations 12,042,765 124,509 3,977,377 400,446
Depreciation and Amortization 427,685 137,530 677,003 381,691
Asserted and Paid Claims -- -- -- --
Total Operating Expenses 13,166,583 738,791 5,723,967 1,006,678
Operating Income (Loss) 98,547 447,350 (2,670,801) (371,854)
Nonoperating Revenues (Expenses):
Operating Grants 279,459 -- 2,213,315 26,293
Grant & Donations-Other Sources 50,000 -- -- --
Grant & Aid Property Transfer (1,116,750) -- -- --
Investment Income 294,701 175,690 74,123 10,186
Loss on Disposition of Assets (80,288) -- (7,354) (935)
Interest Expenses and Fiscal Charges (420,125)
Total Non-Operating -
Revenues (Expenses) (993,003) 175,690 2,280,084 35,544
Income (Loss) Before Contributions
and Transfers (894,456) 623,040 (390,717) (336,310)
Transfers From Other Funds -- -- 34,034 354,723
Transfers to Other Funds (378,088) (72,065) (644,268) (43,737)
Capital Grants and Contributions 1,725 -- 775,042 1,884,266
Change in Net Assets (1,270,819) 550,975 (225,909) 1,858,942
Total Net Assets - October 1 10,314,952 12,173,103 12,375,869 5,379,763
Prior Period Adjustment -- -- 7,576,470 4,040,714
Total Net Assets - October 1, Restated 10,314,952 12,173,103 19,952,339 9,420,477
Total Net Assets - September 30 $ 9,044,133 $ -_12,7241078 $ 19,726,430 $ 11,279,419
Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds.
Change in Net Assets of Business-Type Activities
The notes to the financial statements are an integral part of these statements.
E-26
Governmental
Activities
Internal
Service
Total Funds
$ 183,853 $ --
17,578,494 18,431,154
7,627 --
369,287 768,303
18,139,261 19,199,457
2,467,013 1,310,294
16,545,097 3,134,520
1,623,909 108,899
-- 13,518,036
20,636,019 , 18,071,749
(2,496,758) 1,127,708
l°
2,519,067 -
50,000 --
(1,116,750)�' --
554,700 224,127
(88,577)— (20,052)
(420,125)- --
1,498,315 204,075
(998,443) 1,331,783
388,757 ( --
(1,138,158) (386,152)
2,661,033 23,396
913,189 969,027
5,774,875
5,774,875
$ 6,743,902
66,893
$ 980,082
E-27
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS
Business-type Activities Enterprise Funds
Nonmajor
Major Funds Fund
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Cash flows from operating activities:
Cash received for services $ 14,467,794 $ 1,186,857 $ 3,129,255 $ 500,331
Cash received from other funds for
goods and services 78,722 -- -- 1,458
Cash payments to suppliers for goods
and services (12,023,747) (54,401) (4,045,559) (411,528)
Cash payments to employees for services (530,227) (370,449) (858,930) (177,105)
Cash payments to other funds (319,855) (156,804) (229,254) (88,842)
Other operating revenue 358,241 -- 17,775 898
Net cash provided (used) by operating
activities 2,030,928 605,203 (1,986,713) (174,788)
Cash flows from noncapital financing activities:
Operating grants received 134,862 -- 2,143,778 24,970
Operating transfers from other funds -- -- 325,946 365,066
Operating transfers to other funds (378,088) (72,065) (498,882) (46,685)
Net cash provided (used) by noncapital
financing activities (243,226) (72,065) 1,970,842 343,351
Cash flows from capital and related financing
activities:
Proceeds from capital grants -- -- 356,533 1,884,266
Acquisition of fixed assets (42,158) (43,055) (1,085,172) (2,148,926)
Principal paid on capital debt (455,000) -- -- --
Interest paid on capital debt (434,685)
Net cash used by capital and
related financing activities (931,843) (43,055) (728,639) (264,660)
Cash flows from investing activities:
Investment income 294,701 175,690 74,123 10,186
Net increase(decrease) in cash and
cash equivalents 1,150,560 665,773 (670,387) (85,911)
Cash and cash equivalents-October 1 12,418,430 8,186,793 4,003,731 611,296
Cash and cash equivalents-September 30 $ 13,568,990 $ 8,852,566 $ 3,333,344 $ 525,385
The notes to the financial statements are an integral part of these statements.
E-28
Governmental
Activities
Internal
Service
Total Funds
$ 19,284,237 $ 2,140,246
80,180 16,214,231
(16,535,235) (16,639,112)
(1,936,711) (1,055,469)
(794,755) (283,109)
376,914 768,303
474,630 1,145,090
2,303,610 --
691,012 --
(995,720) (386,152)
1,998,902 (386,152)
2,240,799 --
(3,319,311) (19,391)
(455,000)
(434,685) --
(1,968,197) (19,391)
554,700 22 ,127
1,060,035 963,674
25,220,250 10,748,418
$ 26,280,285 $ 11,712,092
E-29
(Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS - CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
RECONCILIATION OF OPERATING INCOME TO
NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES
Business-type Activities Enterprise Funds
Nonmajor
Major Funds Fund
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Operating income (loss) $ 98,547 $ 447,350 $ (2,670,801) $ (371,854)
Adjustments to reconcile operating
income to net cash provided(used)
by operating activities:
Depreciation and Amortization 427,685 137,530 677,003 381,691
Change in assets and liabilities:
Decrease/(Increase) in:
Accounts receivable 31,678 -- 50,499 (131,406)
Due from other funds 1,401,554 2,221 85,364 --
Due from other governmental units 210,043 (1,505) (41,999) (731)
(Decrease)/Increase in:
Accounts payable (310,636) (434) 18,831 (56,784)
Retainage payable -- -- (52,262) --
Accrued wages and benefits payable 8,483 2,731 1,383 (1,118)
Claims and judgements payable -- --
Due to other funds 58,818 10,074 (201,648) --
Due to other governmental units 86,788 (1,196) 126,758 1,066
Accrued comp. absences payable 16,035 8,441 20,159 4,372
Other current liabilities 20 (9) -- (24)
Deposits in escrow (3,648) -- -- --
Landfill Closure/Post Closure Costs 5,561 --
Total adjustments 1,932,381 157,853 684,088 197,066
Net cash provided(used) by operating
activities $ 2,030,928 $ 605,203 $ (1,986,713) $ (174,788)
SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING
CAPITAL AND INVESTING ACTIVITIES
Contributed fixed assets $ 1,725 $ -- $ 775,042 $ 2,160,655
Loss on disposition of fixed assets $ 80,288 $ -- $ 7,354 $ 935
The notes to the financial statements are an integral part of these statements.
E-30
Governmental
Activities
Internal
Service
Total Funds
$ (2,496,758) $ 1,127,708
1,623,909 108,899
(49,229) (23,188)
1,489,139 2,030
165,808 81,994
(349,023) (272,974)
(52,262) --
11,479 2,973
-- 192,075
(132,756) (95,455)
213,416 27
49,007 21,129
(13) (128)
(3,648) --
5,561 --
2,971,388 17,382
$ 474,630 $ 1,145,090
$ 2,937,422 $ 23,396
$ 88,577 $ 20,052
E-31
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
MUNICIPAL SERVICES DISTRICT -WASTE
ENTERPRISE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative-)
Operating Expenses:
Administration $ 341,112 $ 338,612 316,660 $ 21,952
Franchise Operations 3,848,296 3,950,296 3,950,296
Cudjoe Key Transfer Station 2,420,757 2,432,707 2,420,799 11,908
Cudjoe Key Landfill 284,623 284,623 219,849 64,774
Cudjoe Key Post Closure 41,191 39,691 23,767 15,924
Cudjoe Key Lined Post Closure 1,120,453 1,120,453 195,156 925,297
Long Key Transfer Station 2,191,318 2,191,318 2,184,872 6,446
Long Key Landfill 186,149 186,149 171,862 14,287
Long Key Post Closure 44,768 44,768 42,381 2,387
Key Largo Transfer Station 2,206,402 2,206,402 2,197,647 8,755
Key Largo Landfill 125,538 230,538 189,314 41,224
Key Largo Post Closure 37,425 35,925 30,123 5,802
Pollution Control 491,696 486,168 362,282 123,886
Recycling 300,000 300,000 154,431 145,569
Total Operating Expenses 13,639,728 13,847,650 12,459,439 1,388,211
Non-Operating Expenses:
Operating Grants:
Recycling Grant 89,586 89,586
DEP Recycling Grant 127,034 127,034
Litter& Marine Debris Removal 12,839 12,839
Small Counties Recycling 50,000 50,000
Total Operating Grants 279,459 279,459
Capital Outlay 1,877,933 1,888,961 42,159 1,846,802
Debt Service:
Principal 455,000 455,000 455,000
Interest and Fiscal Charges 445,772 445,772 420,125 25,647
Total Debt Service 900,772 900,772 875,125 25,647
Total Non-Operating Expenses 2,778,705 3,069,192 1,196,743 1,872,449
Transfers and Reserves:
Reserve for Contingencies 850,782 631,832 631,832
Transfers to Other Funds 1,417,500 1,417,500 1,272,527 144,973
Total Transfers & Reserves 2,268,282 2,049,332 11272,527 776,805
Total Expenses $ 18,686,715 $ 18,966,174 $ 14,928,709 $ 4,037,465
The notes to the financial statements are an integral part of these statements.
E-32
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
CARD SOUND BRIDGE ENTERPRISE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Card Sound Road & Toll Bridge $ 639,194 $ 842,844 580,092 $ 262,752
County Engineer 83,232 83,232 21,169 62,063
Card Sound Bridge — 208,000 208,000
Total Operating Expenses 722,426 1,134,076 601,261 532,815
Non-Operating Expenses:
Capital Outlay 3,373,292 1,396,780 43,055 1,353,725
Transfers and Reserves:
Reserve for Contingencies 587,782 587,782 587,782
Transfers to Other Funds 76,500 1,641,362 72,065 1,569,297
Total Transfers and Reserves 664,282 2,229,144 72,065 2,157,079
Total Expenses $ 4,760,000 $ 4,760,000 $ 716,381 $ 4,043,619
The notes to the financial statements are an integral part of these statements.
E-33
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
KEY WEST AIRPORT ENTERPRISE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budgetcual (Negative)
Operating Expenses:
Operation & Maintenance $ 2,193,342 $ 2,899,416 2,454,911 $ 444,505
Non-Operating Expenses:
Operating rants:
Airport Planning Studies -- 8,400 8,400 --
Part 150 Implementation-Ph 1 -- 178,108 63,520 114,588
Runway Safety Area Study -- 3,856 -- 3,856
Airport Standby Generator -- 109,618 102,072 7,546
Airport Master Plan -- 165,197 143,081 22,116
Terminal Modifications -- 234,189 942 233,247
Environmental Mitigation -- 363,850 70,410 293,440
Safety Area -- 160,896 147,461 13,435
Part 150 Implementation - Ph II -- 1,329,349 334,638 994,711
PFC Project#5 -- 10,800 -- 10,800
Airport Planning Studies II -- 203,370 198,219 5,151
NIP - Ph 1 -- 1,104,658 910,367 194,291
Noise Contour Update - Ph II -- 19,800 -- 19,800
DBE Plan Update -- 4,675 4,675 --
Security Supplies -- 697,851 676 697,175
Hangar Development -- 1,066,450 43,786 1,022,664
EIS -- 142,413 2,474 139,939
Airport Master Plan - Ph II -- 102,592 -- 102,592
Taxiway Signs -- 146,563 396 146,167
GA Apron Lighting -- 114,428 224 114,204
Noise Contour Update - Ph II 1 -- 21,305 19,800 1,505
Security Requirements - Ph 1 -- 50,750 10,584 40,166
Handicap Lift -- 51,975 486 51,489
Security Requirements - Ph II -- 542,364 529,842 12,522
Capital Outlay 2,705,701 4,195,234 1,085,171 3,110,063
Total Non-Operating Expenses 2,705,701 11,028,691 3,677,224 7,351,467
Transfers andReserves:
Reserve for Contingencies 201,952 108,377 -- 108,377
Transfers to Other Funds 156,000 675,405 644,268 31,137
Total Transfers & Reserves 357,952 783,782 644,268 139,514
Total Expenses $ 5,256,995 $ 14,711,889 $ 6,776,403 $ 7,935,486
The notes to the financial statements are an integral part of these statements.
E-34
MONROE COUNTY, FLORIDA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
SEPTEMBER 30, 2002
Fire and
EMS
Pension Agency
Trust Fund Funds
ASSETS
Cash and Cash Equivalents 388,922 $ 8,239,026
Accounts Receivable -- 10,276
Due from Other Governmental Units -- 9,057
Total Assets 388,922 8,258,359
LIABILITIES
Due to Others -- 3,367,912
Due to Other Governmental Units -- 4,890,447
Total Liabilities 8,258,359
T ASSETS
Held in trust for pension benefits and other purposes $ 388,922 $ --
The notes to the financial statements are an integral part of these statements.
E-35
MONROE COUNTY, FLORIDA
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
S EPTEM BER 30, 2002
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions $ 66,250
Net Investment Income 6,444
Total Additions 72,694
Deductions:
Administration (4,200)
Change in Net Assets 68,494
Total Net Assets - October 1 320,428
Total Net Assets - September 30 388,922
The notes to the financial statements are an integral part of these statements.
E-36
MONROE COUNTY, FLORIDA
STATEMENT OF CHANGES IN FIDUCIARY NET
ASSETS - BUDGET AND ACTUAL
FIRE AND PENSION TRUST FUND
FIDUCIARY FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Additions:
Contributions $ $ $ 66,250 $ 66,250
Investment Income 6,444 6,444
Total Additions 72,694 72,694
Deductions:
Current:
Public Safety:
Administration 6,000 6,000 4,200 1,800
Pension Benefits 310,797 310,797 -- 310,797
Total Deductions 316:797 316,797 4,200 312,597
Change in Net Assets (316,797) (316,797) 68,494 385,291
Total Net Assets - October 1 320,428 320,428 320,428 --
Total Net Assets - September 30 $ 3,631 $ 3,631 $ 388,922 $ 385,291
The notes to the financial statements are an integral part of these statements.
E-37
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entity - Monroe County is a Non-Charter County established under
the Constitution and the laws of the State of Florida. There are six offices
elected County-wide, which are as follows: Board of County Commissioners,
composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff,
Supervisor of Elections and Tax Collector.
The Board of County Commissioners is the legislative body for Monroe County
and as such budgets and provides funding used by the separate Constitutional
Offices with the exception of fees collected by the Clerk of Circuit Court and
the Tax Collector. Under the direction of the Clerk of Circuit Court, the
Monroe County Finance Department maintains the accounting system for the
County's operations, including those of the Clerk of Circuit Court, which is
included in the General Fund, but excluding those of the Property Appraiser,
Sheriff, Tax Collector and Supervisor of Elections, each of which maintains
its own accounting system. The operations of the County as a whole, however,
including all of the Constitutional Offices, have been combined in these
financial statements.
Services provided by the County and accounted for within these financial
statements include police services for unincorporated areas of the County;
health and social services; emergency medical services; cultural and
recreational programs; solid waste services; the County Law Library
established by Ch.61.2455, Laws of Florida; and other governmental services.
Blended Component Units - The accompanying financial statements present the
County and its component units. Blended component units, although legally
separate entities, are in substance, part of the County's operations and
as a result considered to be financially accountable. The Monroe County,
Florida Comprehensive Plan Land Authority (MCLA) and the Monroe County
Industrial Development Authority ( CIA) are component units whose governing
board is composed entirely of the Monroe County Board of County
Commissioners serving ex officio. As their financial and operational
policies may be significantly influenced by the Monroe
F-1
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
County Board of County Commissioners, they are considered a part of the
primary government and are presented as blended component units.
The MCLA was created by Monroe County, Florida Ordinance 031-1986 pursuant
to Florida Statutes 380 and is considered legally separate. Complete
financial statements for MCLA can be obtained from MCLA's administrative
office at 1200 Truman Avenue, Ste. 207, Key West, Florida 33040.
The MCIDA was created by Monroe County, Florida Resolution pursuant to
Florida Statutes 159. The MCIDA is financially inactive and accordingly,
there are no financial statements.
Discretely Presented Component Unit - The Monroe County Housing Finance
Authority (MCHFA) was created by Monroe County, Florida Ordinance 1019-1979
pursuant to Florida Statutes 159 for the purpose of stimulating the
construction of residential housing for low and moderate income families
through the use of public housing. MCHFA is a component unit whose
governing board is appointed by the Board of County Commissioners. The
County is able to impose its will on MCHFA because of its ability to remove
appointed members without cause from MCHFA's board. To emphasize its
separate legal status, MCHFA is discretely presented in the combined
financial statements. MCHFA maintains its own financial records. Complete
financial statements for MCHFA can be obtained from MCHFA's administrative
office at 1400 Kennedy Drive, Key West, Florida 33040.
Governmental -Wide and Fund Financial Statements - The basic financial
statements consist of the government-wide financial statements and fund
financial statements. Both sets of statements distinguish between the
governmental and business-type activities of the County.
Government-wide financial statements include a Statement of Net Assets and a
Statement of Activities. These statements report on the government as a whole,
both the primary government and its component units, and provide a
consolidated financial picture of the government. As part of the consolidation
process, inter-fund activities are eliminated to avoid distorted financial
results. The amounts reported as internal balances represent the residual
F-2
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
amounts due between governmental and business-type activities. Fiduciary funds
of the government are also eliminated from this presentation since these
resources are not available for general government funding purposes. The
Statement of Net Assets reports all financial and capital resources of the
County's governmental and business-type activities. It is presented in a net
assets format (assets less liabilities equal net assets) and shown with three
components: amounts invested in capital assets, net of related debt;
restricted net assets and unrestricted net assets. The Statement of Activities
reports functional categories of programs provided by the County and
demonstrates how and to what degree those programs are supported by specific
revenue.
Program revenues are classified into three categories; charges for services,
operating grants and contributions; and capital grants and contributions.
Charges for services refer to direct recovery from customers for services
rendered. Grants and contributions refer to revenues restricted for specific
programs whose use may be restricted further to operational or capital items.
The general revenues section displays revenue collected that help support all
functions of our government and contribute to the change in the net assets for
the fiscal year.
The fund financial statements follow and report additional and detailed
information about the County's operations for major funds individually and
nonmajor funds in the aggregate for governmental , proprietary and fiduciary
funds. A reconciliation is provided that converts the results of governmental
fund accounting to the government-wide presentations. The preparation of
financial statements in conformity with U.S. generally accepted accounting
principles, as applicable to governmental units, requires management to make
use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation -
The government-wide financial statements, the pension trust fund financial
statements, and the fund financial statements for the proprietary funds are
reported using the economic resources measurement focus and the accrual basis
of accounting. Revenues are recognized in the period in which they are earned
F-3
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
and expenses are recognized in the period incurred. Operating revenues shown
for proprietary operations generally result from producing or providing goods
and services such as airport and garbage services. Operating expenses for
these operations include all costs related to providing the service or
product. These costs include salaries, supplies, travel , contract services,
depreciation, administrative expenses or other expenses directly related to
costs of services. All other revenue and expenses not meeting these
definitions are reported as nonoperating revenues and expenses.
All governmental fund financial statements are reported using a current
financial resources measurement focus on a modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are
recognized in the accounting period in which they become both measurable and
available to finance expenditures of the current period. Available means
collectible within the current period or soon enough thereafter to be used to
pay liabilities of the current period, considered to be sixty days.
Expenditures are recorded when the related fund liability is incurred.
Exceptions to this general rule include: (1) accumulated sick pay and
accumulated vacation pay, which are not recorded as expenditures; (2) prepaid
insurance and similar items, which are reported only on the balance sheet and
do not affect expenditures; and (3) principal and interest on long-term debt,
which are recognized when due. Budgets for governmental funds are also
prepared on the modified accrual basis.
In applying the susceptibility-to-accrual concept to intergovernmental
revenues, the legal and contractual requirements of the numerous individual
programs are used as guidance. There are, however, essentially two types of
these revenues. In one, monies must be expended for the specific purpose or
project before any amounts will be paid to the County; therefore, revenues are
recognized based upon the expenditures recorded. In the other, monies are
virtually unrestricted as to purpose of expenditure and substantially
irrevocable; i .e. , revocable only for failure to comply with prescribed
compliance requirements, such as with equal employment opportunity, These
resources are reflected as revenues at the time of receipt or earlier if they
meet the availability criterion.
F-4
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Licenses and permits, charges for services, and miscellaneous revenues (except
investment earnings) are recorded as revenues when received in cash, because
they are generally not measurable until actually received. Investment earnings
and most fines and forfeitures are recorded as earned since they are
measurable and available.
The accounting policies and the presentation of the financial report of the
County have been designed to conform to U.S. generally accepted accounting
principles (GAAP) as applicable to governmental units, in accordance with the
Governmental Accounting Standards Board (GASB) . The County applies all
applicable FASB pronouncements issued before November 30, 1989 in accounting
and reporting for its proprietary operations but has elected not to apply FASB
pronouncements issued after November 30, 1989.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating fund of the
County. All general tax revenues and other receipts that are not
required either legally or by U.S. generally accepted accounting
principles to be accounted for in other funds are accounted for in the
General Fund.
General operating funds of the Clerk of Circuit Court, Property
Appraiser, Sheriff, Tax Collector and Supervisor of Elections represent
sub-funds of the County's General Fund that are held and accounted for
individually, but presented herein with the balance of the Board of
County Commissioners' operating funds.
Fine and Forfeiture - The Fine and Forfeiture Fund is used to account
for revenues received from fines and forfeitures imposed from the
commission of statutory offenses, ad valorem taxes that are transferred
to the Sheriff's Department and to account for operations of the
County's court support system.
Road and Bridge - The Road and Bridge Fund is used to account for
allrevenues, operating expenditures and capital improvements for the
construction and maintenance of roads and bridges.
F-5
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Governmental Grants - The Governmental Grant Fund is used to account for
operating revenues and expenditures for certain federal and state
grants.
Local Housing Assistance - The Local Housing Assistance Fund is used to
account for the revenues and expenditures for the administration and
implementation of the State Housing Initiatives Partnership Program.
One Cent Infrastructure Surtax - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent
Infrastructure Surtax.
The following are reported as major enterprise funds:
Municipal Service District Waste - The Municipal Service District-Waste
Fund is used to account for the operations of solid waste collection,
disposal and recycling activities, as well as the closure and post
closure of the landfills.
Card Sound Bridge - The Card Sound Bridge Fund is used to account for
the operations of Monroe County's Card Sound Toll Bridge.
Key West Airport - The Key West Airport Fund is used to account for the
operations of Monroe County's Key West International Airport.
The County also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for
the financing of workers compensation insurance, health insurance,
general liability insurance and fleet maintenance services provided by
one department to other departments of the County or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund - The pension trust fund is used to account for
assets held by the County in a trustee capacity for a volunteer fire
fighters and emergency services length of service award plan.
F-6
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Agency Funds - Agency Funds are custodial in nature (assets equal
liabilities) and do not involve measurement of results of operations.
Agency funds are merely clearing accounts for assets held by a
government as an agent for individuals, private organizations, other
governments or other funds.
Budgets and Budgetary Data - The following are the statutory procedures
followed by the Board of County Commissioners ("Board") in establishing the
budget for Monroe County.
1) On or before June I of each year the Sheriff, the Clerk of the Circuit
Court, the Tax Collector, and the Supervisor of Elections shall each
submit to the Board a tentative budget for their respective offices for
the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by
the Property Appraiser, the County Budget Officer submits to the Board a
proposed budget for the fiscal year commencing the following October 1.
The budget includes proposed expenditures and the means of financing
them.
3) By County resolution, a tentative budget is submitted to the public.
Public hearings are held to obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget, a final budget is
submitted for review and adoption at a final public hearing.
5) Prior to, or on September 30, the Board's budget is legally enacted
through passage of a resolution. Accordingly all fund types have an
adopted budget as required by Florida Statute 129.03. All funds have
legally adopted budgets except as described in Note 13, Budgetary - GAAP
Reporting Reconciliation.
F-7
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
6) During the year, the Office of Management and Budget acts on
intradepartmental budget changes that do not alter the total revenue or
expenditures budgeted to a cost center. A cost center represents a
particular area of County operations or a department. All other budget
changes (whether they are transfers between cost centers or alterations
of total revenues and expenditures in a fund) are approved by the Board.
Supplemental appropriations were necessary and the budgetary data
presented herein was amended by the Board during the year in a legally
permissible manner.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only
expenditures in excess of total fund budgets are unlawful . However,
because the Board acts on all budget changes between cost centers, this
becomes the level of control .
8) Budgeted to Actual Expenditure reports are employed as a management
control device during the year for all fund types.
9) Budgets for all funds, with the exception of the Property Appraiser's
General Fund, are adopted on a basis consistent with U.S. generally
accepted accounting principles (GAAP) for that fund type, except for
revenues and expenditures relative to tax anticipation notes, mortgage
loans made by governmental funds, and revenues and expenditures relative
to debt and capital outlay for proprietary funds. Budgetary versus GAAP
differences are described in a following note.
10) All appropriations lapse at year end.
Cash and Cash Equivalents - For purposes of the statement of cash flows, the
Proprietary Fund Types consider all highly liquid investments (including
restricted assets) with a maturity of three months or less when purchased to
be cash equivalents.
F-8
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Investments - Florida Statute 218.415 authorizes Counties with no written
investment policies to invest surplus funds in the following:
a) The Local Government Surplus Funds Trust Fund or any
intergovernmental investment pool authorized pursuant to the
Florida Interlocal Cooperation Act as provided in s. 163.01
b) Securities and Exchange Commission registered money market funds
with the highest credit quality rating from a nationally
recognized rating agency.
c) Interest-bearing time deposits or savings accounts in qualified
public depositories as defined in s. 280.02.
d) Direct obligations of the United States Treasury.
Investments are stated at fair value in accordance with GASB 31.
The County invests funds throughout the year with the Local Government Surplus
Funds Trust Fund (SBA) , an investment pool administered by the State Board of
Administration, under the regulatory oversight of the State of Florida.
Throughout the year and as of September 30, 2002, the SBA contained certain
floating and adjustable rate securities which were indexed based on the prime
rate and/or one and three month LIBOR rates. These investments represented
0.72% of the SBA's portfolio as September 30, 2002. The SBA met the criteria
to be "2A-7Like" as defined in GASB 31 at September 30, 2002. Therefore, the
investment was valued at amortized cost and the fair value at September 30,
2002 was the account balance at that time.
Inventory - Inventory in the General Fund consists of certain supplies which
are stated at cost using the moving average cost method. The inventory is
determined by an annual physical count. No reserve has been established
within the General Fund balance as the consumption method is used to account
for this inventory.
F-9
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Capital Assets - Capital Assets, which include property, plant, equipment, and
infrastructure assets (e.g. roads, bridges, curbs and gutters, streets and
sidewalks, drainage systems and lighting systems) , are reported in the
applicable governmental or business-type activities columns in the government-
wide financial statements. Additions to capital assets are recorded at cost
at the time of purchase. Gifts or contributions are recorded at fair market
value at the time received.
In accordance with GASB Statement No. 34, an extended period of deferral until
September 30, 2006 fiscal year end is available before the County is required
to record and depreciate infrastructure assets acquired prior to October 1,
2001. Therefore, the County has elected to defer reporting of certain
infrastructure assets acquired prior to October 1, 2001. Infrastructure assets
acquired during the 2001-02 fiscal year are reported on the County-wide
Statement of Net Assets. This asset category is likely to be a significant
asset of the County.
The County maintains a $750 threshold for additions to equipment. Buildings
are capitalized when the value is $15,000 or greater. Public domain and system
infrastructure assets represent major expenditures for such items as roads,
water and sewer treatment plants and lines, landfill improvements, parks and
drainage systems. Additions and improvements for roads, water, sewer, landfill
and drainage infrastructure are capitalized when the cost amounts to $250,000
while park additions and improvements are capitalized at $25,000.
Depreciation has been provided using the straight-line method. The estimated
useful lives of the various classes of depreciable fixed assets are as
follows:
Life - Years
Buildings 10-50
Equipment 5-10
System infrastructure 10-50
Public domain infrastructure 20-50
F-10
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is
reported as other assets and is amortized by using the straight-line method
over the life of the debt.
Property Taxes - Property taxes, based on assessed values at January 1, are
levied and become due and payable on November 1st of each year. A four
percent discount is allowed if the taxes are paid in November, with the
discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount
of any unpaid taxes and assessments must be sold not later than June 1st of
each year. No accrual for the property tax levy becoming due in November of
2002 is included in the accompanying financial statements, since such taxes
are collected to finance expenditures of the subsequent period.
Compensated Absences - County policy permits employees to accumulate a limited
amount of annual and sick leave, which will be paid to employees upon
termination of employment. Accumulated annual and sick leave is accrued when
incurred in the government-wide and proprietary fund financial statements. A
liability is recorded in the governmental fund financial statements only when
the payment is probable.
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS
PRIMARY GOVERNMENT
Cash, cash equivalents, and investments consist of the following at September
30, 2002:
Restricted
Cash and Cash and
Cash Equivalents Cash Equivalents Total
Board of County Commissioners
Local Government Surplus
Funds Trust Fund $ 159,287,948 $ 3,363,629 $ 162,651,577
Demand Deposits 5,000,475 2,241,228 7,241,703.
164,288,423 5,604,857 169,893,280
F-11
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued)
Other Constitutional Officers
And Dependent District
Local Government Surplus
Funds Trust Fund 11,630,528 11,630,528
Demand Deposits 24,095,928 24,095,928
35,726,456 35,726,456
$ 200-014,879 $ 5,604,857 $ 205.619.736
Deposits - Demand and time deposits are fully insured by Federal Depository
Insurance and the multiple financial institution collateral pool required by
Sections 280.07 and 280.08, Florida Statutes.
COMPONENT UNIT
Deposits - Demand and time deposits are fully insured by Federal Depository
Insurance and the multiple financial institution collateral pool required by
Sections 280.07 and 280.08, Florida Statutes. At September 30, 2002, deposits
for the component unit totaled $28,419.
NOTE 3 - ACCOUNTS RECEIVABLE
Accounts receivable for major governmental activities are considered fully
collectible. Accounts receivable for major business-type activities are
considered fully collectible except for the following:
Municipal Service Key West
District Waste Airport
Accounts receivable $ 971,089 $ 301,132
Allowance for uncollectible amounts 602,005 13,482
Accounts receivable, net $ 3-69 084 �$ 287 650
Accounts receivable written off $ $ -
F-12
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 4 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2002 consist of the following:
Affordable Housing?nqqrams:
Second Mortgages Receivable from individuals, collateralized
by land and buildings, payable in monthly installments of
$3,622 including interest at 3%, final payment due March 1,
2004. $ 281,199
Second Mortgages Receivable from individuals, collateralized
by personal residences. The entire amount of the loan will
be forgiven over a ten year period at a rate of one fifth per
year, beginning on the 7th anniversary of the completion of
the construction of the improvements funded by the mortgage,
provided that the mortgagor complies with the Mortgage
covenants. 139,332
Second Mortgages Receivable from individuals, collateralized
by personal residences. The entire balance of the mortgage
will be forgiven over a ten year period at a rate of ten
percent per year upon the anniversary of the mortgage,
provided that the mortgagor complies with the Mortgage
covenants. The Mortgages are interest free. 4,625
Local Housing Assistance:
Second Mortgages Receivable from individuals, collateralized
by personal residences. Commencing in year sixteen of the
mortgage, principal and accrued interest at 3% will be
forgiven at the rate of 6.66% annually. The entire principal
balance and accrued interest will be forgiven at the end of
year thirty. If the residence is sold before the initiation
of the forgiveness period, the full amount of the mortgage
and accrued interest is due at closing. 159,818
Second Mortgages Receivable from individuals, collateralized
by personal residences. Principal payments shall be deferred
for the term of the first mortgage loan, or until the date
F-13
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
the last payment is due on the first mortgage. Interest is
not charged on the mortgages unless the mortgagor is in
default, in which case the interest rate is 12% per annum
from the date when payment of the second is due. In the
event the home is sold, transferred, rented, refinanced or
the first mortgage loan is satisfied, the entire mortgage
balance is due. 2,251,314
Second Mortgages Receivable from individuals, collateralized
by personal residences. The entire balance of the mortgage
will be forgiven over a ten year period at the rate of ten
percent per year upon the anniversary of the mortgage,
provided that the mortgagor complies with the mortgage
covenants. The mortgages are interest free. 338,764
Mortgages Receivable due from individual , collateralized by
personal residence, payable in annual installments of $1,500
over a ten year period, interest free. 9,000
Monroe County Comprehensive Plan Land Authority (MCLA):
Third mortgage due from private company, collateralized by
land, payable in full May 2050, interest free. 1,089,000
First and second mortgages due from not-for-profit agency,
collateralized by land, payable in full August 2007, interest
free. 41,953
First mortgage due from governmental agency, collateralized
by land, payable in full April 2028, interest free. 382,554
First mortgage due from governmental agency, collateralized
by land, payable in full May 2031, interest free. 1,500,000
First mortgage due from governmental agency, collateralized
by land and building, payable in full September 2045,
interest free. 59,025
Total Mortgages Receivable $ 6,256,584
F-14
�
MONRQE COUNTY, FLORIDA
�
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30 2002
�
NOTE 5 - lNTERFUND BALANCES
-` IDterfUnd balances at September 30, 2002 are as follows:
Receivable Fund
~` Government Funds:
General Road and Bridge $ 413,121
One Cent Infrastructure Surtax 299.374
`-~ Nonmajor Governmental Funds 3.2I7.959
Card Sound Bridge 72.065
Key West Airport 126.485
~� Municipal Service District Waste 376'546
Internal Service Funds 386,152
_4,890,702
'-,
Fine and Forfeiture General 40'785
Governmental Grants 227,673
268,458
-` Road and Bridge Nonmajor Governmental Fundy 1,169,645
Governmental Grants General 22'629
-� Fine and Forfeiture 2,371
Road and Bridge 224.502
One Cent Infrastructure Surtax 584.989
-` Nonmajor Governmental Funds I6,667,
851,158
One Cent Infrastructure Surtax Governmental Grants I0]823
Nonmajor Governmental Funds General I5.000
� Road and Bridge 2.366
Governmental Grants 21.053
Nonmajor Governmental Funds 56i855
95,274
^_
| Total Governmental Funds 7,286,060
/
` F-l5
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 5 - INTERFUND BALANCES (Continued)
Proprietary Funds:
Municipal Service District Waste Road and Bridge 3,509
Nonmajor Governmental Funds 1,395
One Cent Infrastructure Surtax 12
Card Sound Bridge 192
Internal Service Funds 105
5,213
Nonmajor Enterprise Funds Key West Airport 50,416
Total Proprietary Funds 55,629
Total Interfund Balances I 7,3 11.689
During the course of operations, transactions occur which result in amounts
owed to a particular fund by another fund, other than for goods provided or
services rendered. These receivables and payables are due within a year and
are classified as "interfund receivables/payables" on the balance sheet or
statement of net assets.
NOTE 6 - RESTRICTED ASSETS
Restricted Assets include those provided for by resolutions adopted by the
County Commission for the issuance of the Municipal Service District-Waste
Revenue Bonds, and Airport Passenger Facility Charges. Total restricted
assets as of September 30, 2002 are as follows:
Cash and
Cash Equiv.
Enterprise Fund - Municipal Service District-Waste
Renewal and Replacement Fund $ 1,516,441
Sinking Funds 694,567
Landfill Closure Escrow 1,714,971
3,925,979
Enterprise Fund - Key West Airport
Passenger Facility Charge Funds 1,678,878
$ 5, 004, 557
F-16
ONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 7 - PROPERTY
PRIMARY E T
Capital assets activity for the year ended September 30, 2002 is as follows:
2001 Additions Deletions 2002
Governmental Activities: T
Capital assets not depreciated:
Land and other
non-depreciable assets $ 37,937,315 $ 14,415,774 $ 6,785,214 $ 45,567,875
Construction in progress 13,869,368 6,347,882 10,734,272 9,482,978
Total assets not depreciated 51,806,683 20,763,656 17,519,486 55,050,853
Capital assets depreciated:
Buildings 85,715,318- 10,767,143 1,227,111 95,255,350
Public domain infrastructure 179,519 459,943 639,462
Equipment 42,851,079 4,956,401 5,294,472 42,513,008
Total assets depreciated 128,745,916 16,183,487 6,521,583 138,407,820
Less accumulated depreciation:
Buildings 22,236,091 2,396,902 24,632,993
Public domain infrastructure 17,952 16,481 - 34,433
Equipment 22,636,096 3,783,811 1,994,822 24,425,085
Total accumulated depreciation 44,890,139 6,197,194 1,994,822 49,092,511
Total depreciable capital assets,
net 83,855,777 9,986,293 4,526,761 89,315,309
Total governmental activities
capital assets, net $ 135,662,460 1 30. 749,949 -t-22.046.247 .$ 144,36k 162
Business-type Activities:
Capital assets not depreciated:
Land $ 5,918,770 $ $ 1,116,750 $ 4,802,020
Construction in progess 1,729,579 2,293,277 1,761,484 2,261,372
Total assets not depreciated 7,648,349 2,293,277 2,878,234 7,063,392
F-17
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 7 - PROPERTY (Continued)
Capital assets depreciated:
Land 214,105 - 214,105
Buildings 12,370,226 1,767,722 14,137,948
Systems infrastructure 17,600,102 4,530,952 - 22,131,054
Equipment 14,654,204 356,414 1,879,920 13,130,698
Total assets depreciated 44,838,637 6,655,088 1,879,920 49,613,805
Less accumulated depreciation:
Land 214,105 - - 214,105
Buildings 2,159,169 400,173 2,559,342
System infrastructure 5,911,111 783,200 - 6,694,311
Equipment 13,577,098 423,653 1,791,843 12,208,908
Total accumulated depreciation 21,861,483 1,607,026 1,791,843 21,676,666
Total depreciable capital assets,
net 22,977,154 5,048,062 88,077 27,937,139
Total business-type activities
capital assets, net $ 30.625 503 $ 7,341,339 $ 2,966.311 $ 35,000,531
Depreciation was charged to functions on the Statement of Activities as
follows:
Governmental Activities:
General Government $ 1,111,733
Public Safety 3,599,594
Physical Environment 42,733
Transportation 278,808
Economic Environment 18,115
Human Services 271,061
Culture and Recreation 373,421
Court Related 392,831
Internal Service Funds 108,898
Total Governmental Activities $ 6, 997,194
Business-type Activities:
Municipal Service District-Waste $ 410,802
Card Sound Bridge 137,530
Key West Airport 677,003
Nonmajor Enterprise Fund 381,691
Total Business-type Activities $ 1,607,026
F-18
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 7 - PROPERTY (Continued)
An additional $7,921,047 will be required to complete the construction
projects under present contractual agreements. It is the County's policy to
not capitalize interest on construction projects financed with debt proceeds.
COMPONENT UNIT
The following is a summary of changes in property for the year ended September
30, 2002:
2001 Additions Deductions 2002
Land $ 105,000 $ $ 105,000 $
Equipment 5,972 5,972
Buildings and Improvements 1,073,132 1,073,132
$ tJ,J84_.104 $
NOTE 8 - LONG-TERM DEBT
PRIMARY GOVERNMENT
The following is a summary of changes in long-term debt for the year ended
September 30, 2002:
Due Within
2001 Additions Deductions 2002 One Year
Governmental
Activities:
Revenue bonds $ 17,420,000 $ $ 4,655,000 $ 12,765,000 $ 4,835,000
Loans payable 450 000 200,000 250,000 250,000
Accrued compensated
absences 4,787,871 545,081 5,332,952 498,622
Capitalized lease
obligations 1,326,238 228,477 454,114 1,100,601 470,424
Total 23,984,109 773,558 5,309,114 19,448,553 6,054,046
Business-type
Activities:
Revenue bonds 6,595.000 455,000 6,140,000 480,000
Accrued compensated
absences 282,799 49,007 331,806 49,004
Capitalized lease
obligation 1,117,270 50,000 1,067,270 50,000
Total 7,996,069 49,007 505,000 7,539,076 579,004
Total long-term
Debt 31.979.178 $ 822.565 5.814.114 26.2E-629 J6-633 050
F-19
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 8 - LONG-TERM DEBT (Continued)
Long-term debt liability for internal service funds are included as part of
the total for governmental activities, because they predominantly serve the
governmental funds. Claims and judgements are classified as short-term debt.
Unamortized discount on business type activity revenue bonds amounted to
$150,537.
Bonds payable at September 30, 2002 from Governmental Activities are composed
of the following issues:
Revenue Bonds - $7,230,000 1993 Refunding Revenue
Bonds, Series 1993 due in installments of $475,000
to $640,000 on December 1, 2002 to December 1,
2008; interest at 4.8% to 5.0%. $ 3,880,000
Revenue Bonds - $17,505,000 1998 Sales Tax
Refunding Revenue Bonds, Series 1998 due in
installments of $4,360,000 to $4,525,000 on April
1, 2003 to April 1, 2004; interest at 3.80% to
3.875%. $ 8,885,000
The loan payable at September 30, 2002 from Governmental Activities is
composed of the following issue:
Loan Payable - $850,000 Florida Local Government
Finance Commission Loan due September 2003;
interest due monthly based on the blended market
rate of commercial paper. $ 250,000
Bonds payable at September 30, 2002 from business-type activities are composed
of the following issues:
F-20
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 8 - LONG-TERM DEBT (Continued)
Enterprise Revenue Bonds - $9,570,000 1991
Municipal Service District Refunding Improvement
Bonds due in annual installments of $475,000 to
$735,000 on October 1, 2003 to October 1, 2011;
interest at 6.60% to 6.75%. 6,�140000
Debt Service Funding Requirements - The total annual debt service requirements
for all debts outstanding at September 30, 2002 are as follows:
Fiscal Year IEiKiPAL Interest Total
2003 $ 5,620,000 $ 896,559 $ 6,516,559
2004 5,590,000 668,219 6,258,219
2005 1,130,000 430,175 1,560,175
2006 1,195,000 363,525 1,558,525
2007 1,260,000 293,012 1,553,012
2008-2011 3,405,000 496,400 3,901,400
Total 18.200 000 1-1-147 8-90 $21 34-7 890
Restrictive Covenants and Collateral Requirements - The 1993/88 Refunding
Improvement Revenue Bonds are payable from and collateralized by a first lien
upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing
Trust Fund for Counties and the Second Guaranteed Entitlement for Counties
paid by the State of Florida.
The 1991 Municipal Service District Refunding Improvement bonds are payable
solely from and collateralized by a prior lien upon and pledge of (i) charges
for service levied annually against residential property within the Monroe
County Municipal Service District (the "District") , Monroe County, Florida for
the availability and furnishing of certain solid waste disposal services, (ii)
payments received from franchisee solid waste collectors with respect to
commercial property within the District, (iii) all other non ad valorem funds
received by the District with respect to furnishing services of the solid
waste facilities to the residents of the District excluding any state or
F-21
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 8 - LONG-TERM DEBT (Continued)
federal funds received from time to time by the District and (iv) certain
investment income received by the District. Under the terms of the enterprise
revenue bonds issue, the Municipal Service District is required, among other
things, to establish rates and to collect fees and charges which will be
sufficient at all times to pay 110Z of the Maximum Debt Service Requirement on
the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all
reserve or other payments including the cost of Operation and Maintenance and
deposits for Renewal and Replacements of the Facilities. The Municipal
Service District was in compliance with those covenants for the year ended
September 30, 2002. The Bonds and the interest payable thereon will not
constitute a general obligation of the District, Monroe County or the State of
Florida, or a pledge of the faith and credit of the District, Monroe County,
the State of Florida or any political subdivision thereof. Neither the Bonds,
nor any interest or premium thereon, shall be payable from the ad valorem tax
revenues of the District, Monroe County, or the State of Florida.
The 1998 Sales Tax Refunding Revenue Bonds are payable from and collateralized
by a lien and pledge of the portion of the proceeds of the one cent local
government infrastructure sales surtax on deposit in the trust fund
established for the County in the Florida State Treasury, allocated for and
distributed monthly to the County.
Florida Local Government Finance Commission - The Florida Local Government
Finance Commission was created pursuant to the Florida Interlocal Cooperation
Act of 1969, Section 163.01 Florida Statutes, as amended through an interlocal
agreement dated as of February 19, 1991, initially among three Florida
counties for the purpose of financing or refinancing capital projects for each
member (borrower) .
Under the Interlocal Agreement, the specific purpose of the Commission is to
enable a limited number of participating public agencies to benefit from the
economies of scale associated with large commercial paper financing and to
assist governmental units in developing and structuring financing programs.
Each borrower's liability is the several liability of that borrower, expressly
limited to its loan repayments and each borrower has no joint liability with
any other borrower or the Commission for any of their respective liabilities.
F-22
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 8 - LONG-TERM DEBT (Continued)
COMPONENT UNIT
The following is a summary of changes in long-term debt for the year ended
September 30, 2002:
Debt Debt
2001 Issued Retired 2002
Mortgages Payable $ 1,IT8 1-32 $ $ 1,178132 $
NOTE 9 - DEFEASANCE OF DEBT
In prior years, the County defeased certain general obligation and certain
revenue bonds by placing the proceeds of new bonds with an escrow agent in
irrevocable trust accounts to provide for all future debt service payments on
the old bonds. Accordingly, the trust account assets and liabilities for the
defeased bonds are not included in the County's financial statements.
The following schedule reflects the outstanding principal on refunded bonds,
by issue, as of September 30, 2002:
$2,155,000 Refunding Improvement Revenue Bonds, Series 1983;
defeased on January 1, 1993 using proceeds from the
Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,255,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeased
on May 1, 1993 using proceeds from the Refunding Revenue
Bonds, Series 1993/88 3,700,000
$42,415,000 1991 Sales Tax Revenue Bonds, Series 1991;
partially defeased on February 5, 1998 using proceeds from
the Sales Tax Refunding Revenue Bonds, Series 1998 8,925,000
Total Governmental Activities $13,880,000
F-23
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 9 - DEFEASANCE OF DEBT (Continued)
$8,000,000 Municipal Service District Improvement Revenue
Bonds, Series 1980; defeased on December 6, 1985 using
proceeds from the $9,211,774 Municipal Service District
Refunding Improvement Bonds, Series 1985 $ 5,370,000
$9,211,774 Municipal Service District Refunding Improvement
Bonds, Series 1985; defeased on April 1, 1991 using proceeds
from the Municipal Service District Refunding Improvement
Bonds, Series 1991 5,400,503
$4,585,000 Card Sound Road and Bridge Improvement Revenue
Bonds, Series 1993; defeased on March 8, 1994 using
available cash 2,415,000
Total Business-type Activities $13,185,503
NOTE 10 - LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original fair market value of
leased assets capitalized, less payments since the inception of the lease
discounted at the implicit rate of interest in the lease. The future minimum
debt reductions under capitalized leases consist of the following at September
30, 2002:
Governmental Business-type
Activities Activities
Fiscal year ending September 30:
2003 $ 550,919 $ 50,000
2004 437,286 50,000
2005 231,576 50,000
2006 - 50,000
2007 50,000
2008-2012 250,000
2013-2017 250,000
2018-2021 317,270
Total minimum payments 1,219,781 1,067,270
Amounts representing interest 119,180
Present value of net minimum lease
payments $ 1,100,601 $ 1. 667,270
F-24
ON OE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 10 - LEASE OBLIGATIONS (Continued)
Leased property which has been capitalized as of September 30, 2002 is as
follows:
Governmental Business-type
Activities Activities
Equipment $ 1,788,224 $ 2,335,830
Less Accumulated Depreciation 251,078 2,258,417
$ 1,537,146 $ 77,413
Rental expense under cancelable operating leases for the current year amounted
to $2,697,150.
NOTE 11 - LESSOR LEASE AGREEMENTS
The City of Key West leases two properties with a cost of $441,073 from the
County. These properties are used to provide access and parking for city
recreational facilities. The terms of the leases provide for rental of $1 per
year for 30 years, expiring in the year 2022.
NOTE 12 - EXPENDITURES IN EXCESS OF APPROPRIATIONS
The following cost centers had expenditures in excess of appropriations at
September 30, 2002:
General Fund:
Sheriff $ 47,947
Nonmajor Governmental Funds:
Sheriff's Off-duty 41,556
Sheriff's Airport Services 87,661
Sheriff's Forfeiture 53,803
Sheriff's HIDTA Grants 899,255
Sheriff's Grants 13,224
F-25
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 12 - EXPENDITURES IN EXCESS OF APPROPRIATIONS (Continued)
The excess expenditures are attributable to events unanticipated by the
Sheriff.
NOTE 13 - BUDGETARY-GAAP REPORTING RECONCILIATION
Because certain accounting principles applied for purposes of developing data
on a budgetary basis differ from those used to present financial statements in
conformity with GAAP, a reconciliation of resultant basis, timing and
perspective differences in the Net Change in Fund Balances for the year ended
September 30, 2002 is presented as follows:
Governmental
Funds
Net Change in Fund Balances -
budgetary basis $ (4,713,196)
Adjustments:
General Fund:
To adjust revenues for accruals (43,997)
To adjust expenditures for accruals 6,695
Nonmajor Funds:
To adjust for mortgage loans made 156,000
To adjust for unbudgeted funds:
Florida Keys Marina - Marathon (41,870)
Sheriff, Inmate Commissary (45,076)
Sheriff, South Fla Law Enforcement Trust 8,488
Sheriff, Law Enforcement Trust
Sheriff, Shared Asset Forfeiture (26,265)
Total Adjustments 13,975
Net Change in Fund Balances -
GAAP basis $ (4,699,221)
F-26
~� MONROE COUNTY FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30 2002
�
NOTE 14 - INTERFU@D TRANSFERS
~� Transfers to: From:
Governmental Funds:
General Fine and Forfeiture * 29.239.857
—. Road and Bridge 422'960
Governmental Grants 99.529
One Cent Infrastructure Surtax 313.573
Nonmajor Governmental Funds 4,413,695
Card Sound Bridge 72.065
Key Nest Airport 140.684
Municipal Service District Waste 378.087
—° womnejor Enterprise Funds 43.737
Internal Service Funds _--_386,152.
_35�10,439
Road and Bridge Nomnajor Governmental Funds 1,168^551
Governmental Grants General 330.478
Fine and Forfeiture 36.100
Road and Bridge 224.582
One Cent Infrastructure Surtax 684.989
MonmaJur Governmental Funds I7,470
_�93,539L
~�
One Cent Infrastructure Surtax Key West Airport 148.862
NunmaJor Governmental Funds 41,870
—� 190,732
Nnnmajur Governmental Funds General 190.000
Governmental Grants 5.846
—, One Cent Infrastructure Surtax 4'708.000
Nonmajur Governmental Funds 4,467�
_ 4,900,313
� Total Governmental Funds _42,963^574
Proprietary Funds:
j Key Neat Airport One Cent Infrastructure Surtax 84'084
Nunmajor Enterprise Funds Key West Airport 354,723
�
/ Total Proprietary Funds 388L,757
Total Interfund Transfers $ 43-a52 331�
�
F-27
MONROE COUNTY, FLORIDA_
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 15 - RISK MANAGEMENT
The County is exposed to various risks of loss related to tort; theft of,
damage to, and destruction of assets; errors and omissions; injuries to
employees: and natural disasters. During the fiscal years ended 1976, 1984
and 1988, the County established the Worker's Compensation, Group Insurance,
and Risk Management Funds, respectively, as internal service funds to account
for and finance its uninsured risks of loss. Under these programs, the
Worker's Compensation provides $500,000 coverage per claim. The Group
Insurance Fund provides all coverage for each medical claim. Risk
Management provides $100,000 for each general liability claim, public official
liability and auto liability claim and $100,000 for most property damage
claims. Windstorm, Flood and Property Damage insurance excess coverage varies
by individual property. The County purchases commercial insurance for claims
in excess of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past
three years.
All funds of the County participate in the programs and make payments to the
Worker's Compensation, Group Insurance and Risk Management Funds based on
estimates of the amounts needed to pay prior and current year claims. The
claims liabilities reported at September 30, 2002 are based on the
requirements of Governmental Accounting Standards Board Statement No. 10,
which requires that a liability for claims be reported if information prior to
the issuance of the financial statements indicates that it is probable that
liability has been incurred at the date of the financial statements and the
amount of the loss can be reasonably estimated. Changes in the claims
liability amounts in fiscal year 2001 and 2002 were:
Compensation Insurance Management Total
Balance at September 30, 2000 $ 1,594,391 $ 2,748,681 $ 1,519,770 $ 5,862,842
Current year claims and changes
in estimates 1,082,733 10,044,328 613,147 11,740,208
Claim payments (1,677,124) (9,880,154) (242,239) (11,799,517)
Balance at September 30, 2001 1,000,000 2,912,855 1,890,678 5,803,533
Current year claims and changes
in estimates 1,929,819 11,544,484 43,733 13,518,036
F-28
MONROE COUNTY, FLORIDA
, NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 15 - RISK MANAGEMENT (Continued)
Claim payments (2,029,819) (11,000,581) (295,561) (13,325,961)
Balance at September 30, 2002 $ 900_000 �34_56,..T58 t_1_63_88H $ 5,995 608
NOTE 16 - RETIREMENT PLAN
Substantially all full -time County employees are participants in the Florida
Retirement System, "The System", a multiple-employer, cost-sharing public
retirement system, The System, which is controlled by the State Legislature
and administered by the State of Florida, Department of Administration,
Division of Retirement, covers approximately 612,400 full -time employees of
various governmental units within the State of Florida.
The System provides for vesting of benefits after 6 years of creditable
service. Normal retirement benefits are available to employees who retire at
or after age 62 with 6 or more years of service. Early retirement is
available after 6 years of service with a 5% reduction in benefits for each
year prior to the normal retirement age. Retirement benefits are based on
age, average compensation and years-of-service credit where average
compensation is computed as the average of an individual 's five highest years
of earnings. Employees are not required to contribute to this retirement
system.
The County has no responsibility to the System other than to make the periodic
payments required by state statutes. The Florida Division of Retirement
issues a publicly available financial report that includes financial
statements and required supplementary information for the System. The report
may be obtained by writing to Florida Division of Retirement, 2639 Monroe
Street, Building C, Tallahassee, FL 32399-1560.
Participating employer contributions are based upon state-wide rates
established by the State of Florida. These rates are applied to employee
salaries as follows: regular employees, 5.76%, special risk employees,
16.01%, and elected officials, 1.1.86%. The County's contributions made
during the years ended September 30, 2002, 2001, and 2000 were $5,714,800,
$5,836,000 and $7,263,000, respectively, equal to the actuarially determined
contribution requirements for each year.
F-29
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 17 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES
Plan Description - The Monroe County, Florida Volunteer Firefighter and
Emergency Medical Services Length of Service Award Plan (LOSAP) is a single-
employer defined benefit pension plan administered by the County. LOSAP
provides retirement and death benefits to plan members and beneficiaries.
Monroe County Ordinance 026-1999 defines the authority under which
contribution and benefit provisions may be amended. This authority is
presently held by the County.
Funding Policy - The contribution requirements for plan members and the County
are established and may be amended by the County. Plan members are not
required to contribute. The County contributes an amount determined by an
actuarial study. Benefits are calculated based on years of service as the
participants are unpaid volunteers. The current contribution rate is $402 per
volunteer year of service.
Annual Pension Cost and Net Pension Obligation
Annual Required Contribution $ 66,250
Interest Adjustment
Annual Pension Cost 66,250
Contributions Made (66,250)
Increase in Net Pension Obligation
Net Pension Obligation, beginning of year
Net Pension Obligation, end of year $
The annual required contribution for the past year was determined as part of
the December 31, 2001 actuarial valuation using a variation of the aggregate
actuarial cost method. This method does not identify or separately amortize
unfunded actuarial liabilities. The actuarial assumptions included (a) 5.0%
investment rate of return (b) no assumption for mortality pattern as it is
inapplicable (c) no assumption for salary increases as benefits are not based
on compensation and (d) no increase for inflation as benefits are based on a
F-30
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 17 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL
SERVICES (Continued)
flat amount per year of service. The actuarial value of assets includes only
the fair value of the assets. There was no unfunded actuarial accrued
liability at December 31, 2001.
Three Year Trend Information
Annual Pension Cost Percentage of APC Net Pension
Fiscal Year Ending (APQ Contributed Obligation
12/31/99 $ 150,113 100% $
12/31/00 $ 160,684 100% $
12/31/01 $ 66,250 100% $
NOTE 18 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition to the retirement plan described in the previous note, the County
provides post retirement health care benefits in accordance with state
statutes, to all employees who retire from the County with at least 10 years
of service and have attained the age of 62, and who are enrolled in the
County's group health plan. Currently 285 retirees are eligible for this post
employment benefit. Expenditures for post retirement health care benefits,
excluding claims, are recognized as the premiums are paid. During the year
ended September 30, 2002 expenditures of $1,355,917 were recognized for post
retirement health care.
NOTE 19 - RECOGNITION OF CLOSURE AND POST CLOSURE COST
State and federal laws require final cover and closure as well as post closure
care of the County's landfills. Recognition of the liability for closure and
post closure costs is based on the landfill capacity used to date. The
landfill capacity of the County's previously operated landfills is 100% used
and has no remaining landfill life. Closure of these landfills was
substantially completed during the year ended September 30, 1994. The County
has another landfill site which has never been used. Accordingly, no future
closure cost is accruable except for post closure costs estimated to be
incurred in the coming year.
F-31
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 19 - RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued)
The Florida Department of Environmental Protection approved a post closure
operating plan which permits the County to fund closure and post closure costs
as an operating expense using annual appropriations. The landfill is required
by state and federal laws and regulations to make annual contributions to a
cash escrow account to meet financial assurance requirements. The landfill is
in compliance with these requirements at September 30, 2002 with cash and
investments of $1,714,970 held for these purposes. In the event closure
escrows and interest earnings prove inadequate due to inflation, changes in
technology or additional post closure care requirements, these costs may need
to be covered by charges to service users.
NOTE 20 - LITIGATION
The County is a defendant in various lawsuits and is involved in other
disputes wherein substantial amounts are claimed. In the opinion of the
County, these suits and claims should not result in judgments or settlements
which, in aggregate, would have a material adverse effect on the County's
financial condition except as described in the following paragraph.
On February 19, 2003, the Board approved a settlement agreement pertaining to
a land use lawsuit. The agreement requires that the County make payments
totaling $5,900,000 to the plaintiffs. The first payment was made March 14,
2003 in the sum of $2,500,000. The second and third payments of $2,000,000 and
$1,400,000, respectively will be made on or before February 16, 2004 and on or
before February 16, 2005. It is anticipated that Infrastructure Sales Tax
Revenues will be available to fund the payments.
NOTE 21 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The County participates in a number of federally assisted
grant programs. These programs are subject to financial and compliance audits
by the grantors or their representatives. As of March 24, 2003 there were no
material questioned or disallowed costs as a result of grant audits in process
or completed.
F-32
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 21 - COMMITMENTS AND CONTINGENCIES (Continued)
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest
earnings on borrowed construction funds in excess of the interest costs are
required to be rebated to the federal government. The County has estimated
that there will be no significant liability for arbitrage rebate.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the
collection of impact fees may be refunded within one year following the end of
the sixth year from the date on which the impact fee was paid or within three
months of the noncommencement of construction.
Industrial Development Bonds - By resolution adopted February 21, 1995, the
County authorized the issuance of $3,400,000 of Industrial Development Revenue
Bonds for the North Key Largo Utility Corporation Project. The bonds were
subsequently issued March 9, 1995 and are secured by a mortgage on certain
real estate owned by The North Key Largo Utility Corporation. These bonds do
not constitute an obligation of the County and mature March 2025.
By resolution adopted April 9, 1999, the Board of County Commissioners acting
as the Monroe County Industrial Development Authority approved the issuance of
$8,000,000 of Industrial Development Revenue Bonds for the Key West Brewery,
Inc. The bonds were issued in two series, Series 1999A in the amount of
$5,850,000 due January 1, 2030 and Series 1999B in the amount of $1,500,000
due January 1, 2009. The bonds are secured by mortgages on certain real estate
owned by the Key West Brewery, Inc. and do not constitute an obligation of the
County.
NOTE 22 - CHANGES IN ACCOUNTING PRINCIPLES AND PRIOR PERIOD ADJUSTMENTS
Effective October 1, 2001 the County implemented the provisions of GASB 34,
"Basic Financial Statements and Management's Discussion and Analysis for State
and Local Governments". This statement significantly changes the financial
reporting model and reporting requirements for the government's
infrastructure.
Net assets of the Key West Airport fund and Marathon Airport fund have been
restated $7,576,470 and $4,040,714 respectively as of September 30, 2001 to
F-33
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2002
NOTE 22 - CHANGES IN ACCOUNTING PRINCIPLES AND PRIOR PERIOD ADJUSTMENTS
(Continued)
reflect an understatement of contributed infrastructure assets of $15,060,400
and related accumulated depreciation of $3,443,216. The understatement was
determined to have been related to these funds during the implementation of
GASB 34.
In previous years, certain land and land rights were classified as inventory
in a nonmajor governmental fund. At the fund's inception, it was contemplated
that the land purchased as part of an acquisition program would be replatted
and sold as property which could be developed. Events have transpired such
that most of the land the fund transferred from its ownership has been to the
state, local government and nonprofit agencies for parks, affordable housing,
and conservation. Accordingly, land and land rights were not acquired for
resale and were reclassified as fixed assets in the amount of $12,420,987.
NOTE 23 - SUBSEQUENT EVENTS
By resolution adopted February 19, 2003, the Board approved the issuance of
$21,455,000 Infrastructure Sales Surtax Revenue Bonds Series 2003 to acquire,
construct and equip various capital improvements.
The 1991 Municipal Service District Refunding Improvement Bonds in the amount
of $5,660,000 were refunded by the Solid Waste Disposal System Refunding
Revenue Note, Series 2002 in the amount of $4,143,945 on December 19, 2002.
The 1993 Refunding Revenue Bonds, Series 1993 in the amount of $3,405,000 were
refunded by the Guaranteed Entitlement Refunding Revenue Note, Series 2002 in
the amount of $3,495,143 on December 19, 2002.
F-34
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
AFFORDABLE HOUSING PROGRAMS
To account for revenues and expenditures of various low income housing
programs.
LAW LIBRARY
To account for all revenues and expenditures for the County's law library.
TOURIST DEVELOPMENT DISTRICTS
To account for the local option three cent bed tax in five district funds and an
Administrative and Promotional Fund for the expenditures of advertising, promotions,
and special events of the County Tourist Development Council.
IMPACTIFEES
To account for the revenues and expenditures relating to impact fees collected
for roadways, parks and recreation, libraries, solid waste, police facilities and fire and
EMS.
FIRE AND AMBULANCE DISTRICTS
To account for revenues and expenditures in districts for fire and ambulance
services.
TRANSLATOR SYSTEM SERVICE DISTRICT
To account for all revenues and expenditures for the County's television
translator system.
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT
To account for all transportation and hospitalization costs of Monroe County
trauma patients in Dade County.
UNINCORPORATED AREA SERVICE DISTRICTS
To account for all revenues and expenditures for planning, building and zoning
and parks and recreation services provided only to the unincorporated areas of the
County.
MUNICIPAL POLICING
To account for all revenues and expenditures for local road patrol law
enforcement in the City of Marathon, City of Layton and Islamorada, Village of Islands.
911 ENHANCEMENT FEES
To account for fees levied on each telephone access line in Monroe County for
the enhancement of the 911 emergency telephone system.
DUCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services for
the Duck Key District.
(Continued)
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS -CONTINUED
BOATING IMPROVEMENTS
To account for revenues and expenditures for providing boating-related
activities, for removal of vessels and floating structures deemed a hazard to public
safety and health, and for manatee and marine mammal protection and recovery.
MISCELLANEOUS SPECIAL REVENUE
To account for revenues and expenditures earmarked for specific purposes.
ENVIRONMENTAL RESTORATION
To account for all revenues and expenditures for fines/fees collected and
earmarked for environmental restoration.
LAW ENFORCEMENT TRUST
To account for the funds used for the purpose of training police officers and
supporting personnel in the prevention, investigation, detection and identification of
crime.
COURT FACILITY FEES
To account for revenues collected upon the institution of any civil action, suit or
proceeding to be used exclusively in providing and maintaining existing and future
facilities for the use of the Circuit and County Court systems.
DRUG ABUSE TRUST
To account for assessments collected for drug abuse programs and to disburse
assistance grants for drug abuse treatment and/or educational programs which meet
the standards for qualification of such programs by the Department of Health and
Rehabilitative Services.
COMPREHENSIVE PLAN LAND AUTHORITY
To account for the revenues and expenditures for purchasing unbuildable,
recreational and conservational property and repackaging the property to meet the
land use requirements.
SHERIFF'S IMPACT SUPPORT
To account for the revenues and expenditures of the Sheriff Department's
impact support program.
SHERIFF'S OFF-DUTY
To account for the revenues and expenditures of the Sheriff Department's
off-duty program.
SHERIFF'S FEDERAL ASSET SHARING PROGRAM
To account for the revenues and expenditures of the Sheriff Department's
federal asset sharing program.
SHERIFF'S AIRPORT SERVICES
To account for the revenues and expenditures of the Sheriff Department's
airport services.
(Continued)
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS - CONTINUED
SHERIFF'S FORFEITURE
To account for the Sheriff's revenues produced from forfeitures and
expenditures in the prevention, investigation, detection and identification of crime.
SHERIFF'S HIDTA GRANTS
To account for all revenues and expenditures of the Sheriff Department's
HIDTA Programs.
SHERIFF'S GRANTS
To account for all revenues and expenditures of the Sheriff Department's
Grants Program.
SHERIFF'S TEEN COURT
To account for the revenues and expenditures of the Sheriff Department's Teen
Court,
SHERIFF'S MISCELLANEOUS
To account for the revenues and expenditures of other Sheriff's services as
follows: -inmate Commissary •Shared Asset Forfeiture
-South Florida Law Enforcement Trust -Law Enforcement Trust Fund
DEBT SERVICE FUNDS
1993 REFUNDING IMPROVEMENT BONDS - 1988
To account for accumulation of resources for, and payment of, interest and
principal on the long-term debt incurred in the refunding of the 1988 A & B
Improvement Bonds.
SALES TAX REVENUE AND REFUNDING BONDS
To account for accumulation of resources for, and payment of, interest and
principal on the long-term debt incurred in the building of the new Monroe County
Detention Facility.
CLERK'S REVENUE NOTE
To account for accumulation of resources for, and payment of, interest and
principal on the long-term debt incurred for the Clerk's network system.
CAPITAL PROJECT FUNDS
SALES TAX BOND CAPITAL IMPROVEMENTS
To account for capital improvements allocated from the Sales Tax Bond.
CLERK'S REVENUE NOTE
To account for the Clerk's network system from the Florida Local Government
Finance Commission Loan.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2002
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin & Promo
Programs Library Two Cent Two Cent
ASSETS
Cash and Cash Equivalents $ 256,600 $ 21,542 $ 3,947,465 $ 4,377,880
Accounts Receivable, Net -- -- -- 328
Due from Other Funds -- 15,000 -- --
Due from Other Governmental Units -- 3,210 192,332 398,549
Mortgage/Notes Receivable 425,156 -- -- --
Allowance for Mortgage Receivable (281,199)
Interest Receivable -- -- -_ --
Total Assets $ 400,557 $ 39,752 $ 4,139,797 $ 4,776,757
LIABILITIES FUND BALANCES
Liabilities:
Accounts Payable $ -- $ 1,364 $ 280,617 $ 362,185
Retainage Payable -- __ __ --
Accrued Wages and Benefits Payable -- 1,937 157 2,501
Due to Other Funds __ -_ 30,816 82,456
Due to Other Governmental Units 211 -- 3,541 2,603
Accrued Comp. Absences Payable -- - 31 488
Other Current Liabilities __ __ -_ _-
Deposits in Escrow --
Deferred Revenues 143,957
Accrued Interest Payable -- __ __ --
Total Liabilities 144,168 3,301 315,162 450,233
Fund Balances:
Reserved for Encumbrances -- -- -- --
Reserved for Land Acquisition
Reserved for Mortgage Loans
Reserved for Debt Service
Unreserved, Designated for Beaches -- -_ _- --
Unreserved, Undesignated 256,389 36,451 3,824,635 4,326,524
Total Fund Balances 256,389 36,451 3,824,635 4,326,524
Total Liabilities and Fund Balances $ 400,557 $ 39,752 $ 4,139,797 $ 4,776,757
G-1
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District#One District#Two District#Three District#Four District Wive Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 3,675,619 $ 468,291 $ 861,609 763,636 $ 700,479 $ 7,969,200
-- -- -- -- 49 --
156,341 14,998 46,158 41,937 36,005 1,266
$ 3,831,960 $ 483,289 $ 907,767 $ 805,573 $ 736,533 $ 7,970,466
$ 249,022 $ 41,308 25,487 $ 12,965 $ 37,646 $ 23,251
7,181 -- -- -- -- --
3,513 1,027 51 60 2,950 --
27,940 4,022 7,560 8,707 7,261 1,168,551
10,514 20 48 196,426 64 --
998 304 10 12 2,698
- - - .... - _. _ -- - -
299,168 46,681 33,156 218,170 50,619 1,191,802
398,075 -- -- -- -- --
3,134,717 436,608 874,611 587,403 685,914 6,778,664
3,532,792 436,608 874,611 587,403 685,914 6,778,664
$ 3,831,960 $ 483,289 $- 907,767 $ 805,573 736,533 $ 7,970,466
G-2 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS -CONTINUED
SEPTEMBER 30, 2002
SPECIAL
Impact Fees, Impact Fees,
Parks and Impact Fees, Impact Fees, Police
Recreation Libraries Solid Waste Facilities
ASSES
Cash and Cash Equivalents $ 936,565 $ 475,920 $ 239,324 $ 464,814
Accounts Receivable, Net -- -- -- --
Mortgage/Notes Receivable -- -- -- --
Allowance for Mortgage Receivable -- -- -- --
Due from Other Funds -- -- -- --
Due from Other Governmental Units -- 968 256 60
Interest Receivable -- -_ __
Total Assets $ 936,565 $ 476,888 $ 239,580_ $ - 464_,874
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts Payable $
Retainage Payable 2,278
Accrued Wages and Benefits Payable
Due to Other Funds
Due to Other Governmental Units
Accrued Comp. Absences Payable
Other Current Liabilities
Deposits in Escrow -- -- -- --
Deferred Revenues
Accrued Interest Payable
Total Liabilities 2,278 -- -- --
Fund Balances:
Reserved for Encumbrances
Reserved for Land Acquisition -- -- -- --
Reserved for Mortgage Loans -- -- -- --
Reserved for Debt Service
Unreserved, Designated for Beaches -- -- -- --
Unreserved, Undesignated 934,287 476,888 239,580 464,874
Total Fund Balances 934,287 476,888 239,586 464,874
Total Liabilities and Fund Balance $ 936,565 $ _ 476,888 $ 239,586 $ 464,874
G-3
REVENUE FUNDS
Fire &Amb Translator Upper Keys Unincorp.
District#1, System Health Care Fire & Amb Area Service
Impact Fees, Lower and Service Special District#6, District,
Fire & EMS Middle Keys District Taxing District Key Largo Parks& Rec.
$ 229,217 $ 2,045,492 $ 1,503 $ 3,020,517 $ 665,700 $ 1,361,136
-- 360,915 -- -- 638
420 50,898 10,222 12,023
229,637 $ 2,457,305 $ 1,503 $ 3,020,517 $ 675,922_ $ 1,373,797
75,274 $ 1,503 $ 8,540 $ 38,552 $ 51,457
141,212 5,582 2,214 25,415
748,974 28,254 156,042 405,250
727 239 911 1,526
-- 1,355 2,809 10,625
-- -- 10
---------------
966,187 1,503 43,970 200,528 494,283
4,997 -- 480
229,637 1,486,121 2,976,547 474,914 879,514
229,637 -1,491,1118 2,976,547 475,394 879,514
229,637 2,457,305 1,503 $ 3,020,517 $ 675,922 $ 1,373,797
---------------
G-4 (Continued)
MONROE COUNTY, FLORIDA
COMBINING L SHEET
NONMAJOR GOVERNMENTAL FUN -CONTINUED
SEPT EMBER 3 , 2002
SPEC
------- --------
IL
Unincorp.
Area Service 911 Duck Key
Dist., Planning, Municipal Enhancement Security
Bldg. &Zoning Policing Fees District
ASSETS
Cash and Cash Equivalents $ 11,623,474 $ 1,368,552 $ 589,564 $ 130,784
Accounts Receivable, Net 315 -- 31,166 --
Mortgage/Notes Receivable -- -- --
Allowance for Mortgage Receivable
Due from Other Funds -- -- --
Due from Other Governmental Units 396,890 120,734 17,023 895
Interest Receivable -- -- -- --
Total Assets —_12,020,679 $ 1,489,286 $ 637,753 $ 131,679
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts Payable $ 217,944 $ -- $ 104,919 $ 17
Retainage Payable -- __ __
Accrued Wages and Benefits Payable 204,874 -- 2,062
Due to Other Funds 878,332 97,600 -- --
Due to Other Governmental Units 4,699 65,294 12 --
Accrued Comp. Absences Payable 54,233 -- 552 --
Other Current Liabilities --
Deposits in Escrow
Deferred Revenues 4,900 -- -- --
Accrued Interest Payable --
Total Liabilities 1,364,982 162,894 107,545 17
Fund Balances:
Reserved for Encumbrances 154,293 -_ -_
Reserved for Land Acquisition -_
Reserved for Mortgage Loans -- -- -- --
Reserved for Debt Service -- -- -- --
Unreserved, Designated for Beaches -_ _- __
Unreserved, Undesignated 10,501,404 1,326,392 530,208 131,662
Total Fund Balances 10,655,697 1,326,392 530,208 131,662
Total Liabilities and Fund Balance $ 12,020,679 $ 1,489,286 $ 637,753 $ 131,679
G-5
REVENUE FUNDS
Miscellaneous Florida Law Court
Boating Special Keys Marina- Environmental Enforcement Facility
Improvement Revenue Marathon Restoration Trust Fees
$ 584,171 $ 1,676,020 68,244 $ 179,460 $ 770,512
21,853 2,366 --
16,597 20,320 60,651 3,802
622,621 $ 1,698,706 648,1244 $ 240,111 $ 774,314
20,028 1,289 $ 40,071
19,057
-- 122,401
36,271
39,085 ---------37,560 122,401- 40,071
-
---------- --------------
583,536 1,661,146 68,244 117,710 734,243
583,536 1,661,146 68,244 117,710 734,243
622,621--- - - --
$ 1,698,706 $ 68,244 240,111 $ 774,314
-- -----------------
G-6 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS -CONTINUED
SEPTEMBER 30, 2002
SPECIAL
Drug Comprehensive Sheriffs
Abuse Plan Land Inmate Impact
Trust Authority Commissary Support
ASSETS
Cash and Cash Equivalents $ 48,098 $ 13,872,344 $ 426,640 $ --
Accounts Receivable, Net -- 4,630 53,673 --
Mortgage/Notes Receivable -- 3,072,532 --
Allowance for Mortgage Receivable __ __
Due from Other Funds -- -- 3,853 --
Due from Other Governmental Units 1,302 295,371 -- 39,175
Interest Receivable __ _- -- __
Total Assets $ 49,400_ $ 17244,877 $ 484066 $ 39,175
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts Payable $ -- $ -- $ 25,416 $ --
Retainage Payable -- -_ __
Accrued Wages and Benefits Payable -- 2,695 -- --
Due to Other Funds __ -_ 19,093 39,175
Due to Other Governmental Units -- -- -- --
Accrued Comp. Absences Payable -_ __ __
Other Current Liabilities -- -- 43,316 --
Deposits in Escrow -_ __ __
Deferred Revenues
Accrued Interest Payable -- -- __ --
Total Liabilities -- 2,695 87,825 39,175
Fund Balances:
Reserved for Encumbrances __ __
Reserved for Land Acquisition -- 2,228,643 -- --
Reserved for Mortgage Loans -- 3,072,532 -- --
Reserved for Debt Service -- __
Unreserved, Designated for Beaches -- -- --
Unreserved, Undesignated 49,400 11,941,007 396,341 --
Total Fund Balances 49,400 17,242,182 396,341 --
Total Liabilities and Fund Balance $ 49,400 $ 17,244,877 $ 484,166 $ 39,175
G-7
REVENUE
Sheriff's
Federal Sheriffs Sheriffs
Sheriffs Asset Sharing Airport Sheriffs HIDTA Sheriffs
Off-Duty Program Services Forfeiture Grants Grants
$ -- $ 10,991,648 $ - $ 60,303 $ 2,369,079 $ -
-- -- -- -- 251 --
12,686 -- -- 525 -- --
3,271 -- 312,798 24,328 340 104,284
$ 15,957 $ 10,991,648 $ 312,798 $ 85,156 $ 2,369,670 $ 104,284
177 $ 960,847 $ --
__ 97,064 --
-- 49,460 312,798 2,012 6,583 89,890
_- __ -- 82,967 1,297,006 --
__ __ 8,170
-- 165,938
-- 215,398 - 312,798 85,156 2,369,670 89,890
15,957 10,776,250
15,957 10,776,250 -- -- -- - 14,394
$ 15,957 $ 10,991,648 $ 312,798 $ 85,156 $ 2,369,670 $ 104,284
-8 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BAL CE SHEET
NONMAJOR GOVERNMENTAL F -CONTINUED
SEPTEMBER 30, 2002
SPECIAL REVENUE FUNDS
South Florida Sheriffs Sheriffs
Law Law Shared
Sheriffs Enforcement Enforcement Asset
Teen Court Trust Trust Forfeiture
ASSETS
Cash and Cash Equivalents $ -- $ 60,065 $ 93,519 $ 3,805,266
Accounts Receivable, Net __ __ __ __
Mortgage/Notes Receivable -- -- -- -
Allowance for Mortgage Receivable --
Due from Other Funds 38,942 -_ __
Due from Other Governmental Units 8,608 -- 82,731 --
Interest Receivable -- -- -- 82,394
Total Assets $ 47,550 $ 60,065 $ 176,250 $ 31887 660
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts Payable $
Retainage Payable -- -- -- --
Accrued Wages and Benefits Payable
Due to Other Funds -- -- 176,250 272
Due to Other Governmental Units -- -- --
Accrued Comp. Absences Payable
Other Current Liabilities
Deposits in Escrow -- -- -- --
Deferred Revenues
Accrued Interest Payable -_ __ __
Total Liabilities -- -- 176,250 272
Fund Balances:
Reserved for Encumbrances -- -- --
Reserved for Land Acquisition
Reserved for Mortgage Loans
Reserved for Debt Service
Unreserved, Designated for Beaches -- __ __ --
Unreserved, Undesignated 47,550 60,065 -- 3,887,388
Total Fund Balances 47,550 60,065 -- 3,887,388
Total Liabilities and Fund Balance $ 47,550 $ 60,065 $ 176,250 $ 3,887,660
G-9
CAPITAL
PROJECTS
DEBT SERVICE FUNDS FUND
Total 1993 Sales Tax Total Sales Tax
Special Refunding Revenue & Clerk's Debt Bond
Revenue Improvement Refunding Revenue Service Capital
FundsBonds-198 Bonds Note Funds Improvements
$ 81,200,252 $ 598,653 $ 356,481 $ 97,724 $ 1,052,858 1,455,126
451,916 -- _- __ -_ __
3,497,688
(281,199)
95,274 -- -- - -- --
2,474,763 -- -- -- --
82,394 -- -- -- -- --
87,521,088 $ 598,653- -356,481 $ 97,724 $ 1,052,858 $ 1,455,126
$ 2,579,879
9,459 -- -- -- -- -_
493,314 -_ -- -- -- -_
4,366,355
1,789,209
82,285 -- -- -- -- --
43,326 -- -- --
165,938
185,128
-- -- 170,512 -- 170,512
9,714,893 -- 170,512 -- 170,512 --
159,770 __ _- -- _-
2,228,643
3,072,532 __ __ -_ -_
-- 598,653 185„969 97,724 882,346 _-
398,075 -- -- -- -_ __
71,947,175 -- -- __ -- 1,455,126
77,806,195 598,653 185,969 97,724 882,346 1,455,126
$ 87,521,088 $ 598,653 $ 356,481 97,724 1,052,858 $ 1,455,126
G-10 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BAL E SHEET
NONMAJOR GOVERNMENTAL FUNDS -CONTINUED
SEPTEMBER 30, 2002
CAPITAL PROJECT FUNDS
Total Total
Clerk's Capital Nonmajor
Revenue Project Governmental
Note Funds Funds
ASSET
Cash and Cash Equivalents $ 349,470 $ 1,804,596 $ 84,057,706
Accounts Receivable, Net -- -- 451,916
Mortgage/Notes Receivable -- -- 3,497,688
Allowance for Mortgage Receivable -_ __ (281,199)
Due from Other Funds -- -- 95,274
Due from Other Governmental Units -- -- 2,474,763
Interest Receivable -- -- 82,394
Total Assets $ 349,470 $ 1,804,596 $ 90,378,542
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts Payable $ -- $ -- $ 2,579,879
Retainage Payable -- -- 9,459
Accrued Wages and Benefits Payable -- 493,314
Due to Other Funds -- -- 4,366,355
Due to Other Governmental Units -- -- 1,789,209
Accrued Comp. Absences Payable -- -- 82,285
Other Current Liabilities -- -- 43,326
Deposits in Escrow -- -- 165,938
Deferred Revenues -- -- 185,128
Accrued Interest Payable -- -- 170,512
Total Liabilities -- -- 9,885,405
Fund Balances:
Reserved for Encumbrances -- -- 159,770
Reserved for Land Acquisition -- -- 2,228,643
Reserved for Mortgage Loans -- -- 3,072,532
Reserved for Debt Service -- -- 882,346
Unreserved, Designated for Beaches -- -- 398,075
Unreserved, Undesignated 349,470 1,804,596 73,751,771
Total Fund Balances 349,470 1,804,596 80,493,137
Total Liabilities and Fund Balance $ 349,470 $ 1,804,596 $ 90,378,542
G-11
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin& Promo
Programs Library Two Cent Two Cent
Revenues:
Taxes $ -- $ -- $ 2,560,428 $ 5,305,710
Licenses & Permits
Intergovernmental -- -- -- --
Charges for Services -- 43,515 33,389 69,188
Fines & Forfeitures -- -- -- --
Investment Income 5,689 635 85,160 94,289
Miscellaneous 10,095 -- -- 77
Total Revenues 15,784 44,150 2,678,977 5,469,264
Expenditures:
Current:
General Government -- -- -- --
Public Safety -- -- -- --
Physical Environment
Transportation
Economic Environment 37,051 -- 2,969,665 5,868,908
Human Services
Culture & Recreation -- -- -- --
Court Related -- 74,656 -- --
Debt Service -- -- -- --
Total Expenditures 37,051 74,656 2,969,665 5,868,908
Excess of Revenues Over/
(Under) Expenditures (21,267) (30,506) (290,688) (399,644)
Other Financing Sources/(Uses):
Transfers from Other Funds -- 15,000 -- --
Transfer to Other Funds -- -- (51,041) (124,365)
Capital Lease Acquisition
Total Other Financing Sources/(Uses) -- 15,000 (51,041) (124,365)
Net Change in Fund Balances (21,267) (15,506) (341,729) (524,009)
Fund Balances-October 1 277,656 51,957 4,166,364 4,850,533
Prior Period Adjustment -- -- -- --
Fund Balances-October 1, Restated 277,656 51,957 4,166,364 4,850,533
Fund Balances-September 30 $ 25-6,389_ $ _36,451 $ 3,824,635 $ 4,326,524
G-12
REVENUE FUNDS
Tourist - - - - -tourist-- ----Tourist Tourist Tourist
Development Development Development Development Development
District#One District#Two District#Three District#Four District#Five Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 2,090,540 $ 216,030 $ 558,980 $ 503,355 $ 564,164 $
27,260 2,817 7,290 6,564 7,357
81,857 9,458 16,943 17,198 29,834 160,724
-- -- -- -- -- 268,480
---21199,657 228,365 5-K,M 527,117 601,355- 429,2-04
-- -- -- -- -- 23,250
2,215,412 212,849 387,397 710,355 1,288,002 --
2,215,412 212,849 387,397 710,355 1,288,002 23,250
(15,755) 15,456 195,816 (183,238) (686,647) 405,954
(44,504) (5,728) (11,976) (12,683) (11,717) (1,169,798)
504) (5,728) (11,976) (12,683) (11,717) (1,169,798)
(60,259) 9,728 183,840 (195,921) (698,364) (763,844)
3,593,051 426,880 690,771 783,324 1,384,278 7,542,508
3,593,051 426,880 690,771 783,324 1,384,278 7,542,508
3,532,792 $ 436-608 $ 874,-6 11 1-1 $ 587,4-03 $ 685-914 $ -----6,778,664
G-13 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
SPECIAL
Impact Fees, Impact Fees,
Parks and Impact Fees, Impact Fees, Police
Recreation Libraries Solid Waste Facilities
...........
Revenues:
Taxes $ $ $
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Income 18,743 9,300 4,767 12,581
Miscellaneous 41,490 41,655 12,878 24,673
Total Revenues 60,233 50,955 17,645 37,254
Expenditures:
Current:
General Government
Public Safety 207,995
Physical Environment
Transportation
Economic Environment
Human Services
Culture & Recreation
Court Related
Debt Service
Total Expenditures 207,995
Excess of Revenues Over/
(Under) Expenditures 60,233 50,955 17,645 (170,741)
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfer to Other Funds
Capital Lease Acquisition
Total Other Financing Sources/(Uses)
Net Change in Fund Balances 60,233 50,955 17,645 (170,741)
Fund Balances-October 1 874,054 425,933 221,935 635,615
Prior Period Adjustment
-------------
Fund Balances-October 1, Restated 874,054 425,933 221,935 635,615
Fund Balances-September 30 $ 934,287 $ 476,888 $ 239,580 __ 464,874
G-14
REVENUE FUNDS
Fire &Amb Translator Upper Keys Unincorp.
District#1, System Health Care Fire &Amb Area Service
Impact Fees, Lower and Service Special District#6, District,
Fire & EMS Middle Keys District Taxing District Key Largo Parks & Rec.
$ 4,018,595 252 39 $ 802,201 942,700
23,643 1,618
962,951 9,983 61,119
4,638 66,325 1,461 65,131 20,189 37,003
19,081 25,212 33,980 89 29,437
23,719--- ---5,096,726 1,713 99,150 832,462 1,071,877
-- 185,849 -- 37,152
7,200 4,213,604 1,503 648,973
281,758 --
-- 1,210,105
-- -- -- 137,538 ---
7,200 4,399,453 1,503 281,758 823,663 1,210,105
16,519 697,273 210 (182,608) 8,799 (138,228)
(757,001) (64,759) (28,254) (156,042) (406,721)
-- (757,001) (64,759) (28,254) (156,042) (406,721)
16,519 (59,728) (64,549) (210,862) (147,243) (544,949)
213,118 1,550,846 64,549 3,187,409 622,637 1,424,463
213,118 1,550,846 64,549 3,187,409 622,637 1,424,463
229,_637 $ 1,491,118 $ -- $ 2,976,547 $ 475,394 $ 879,514
G-15 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
SPECIAL
Unincorp.
Area Service 911 Duck Key
Dist. Planning, Municipal Enhancement Security
Bldg. &Zoning Policing Fees District
Revenues:
Taxes $ 1,355,278 $ 3,175,600 $ _-
Licenses & Permits 1,539,177
Intergovernmental 4,115,504
Charges for Services 196,612 2,117,428 410,399 895
Fines & Forfeitures 111,192 -- -- --
Investment Income 240,450 36,201 14,905 3,067
Miscellaneous 17,073 -- 4 70,240
Total Revenues 7,575,286 5,329,229 425, 008 74,202
Expenditures:
Current:
General Government 3,505,485 143,337 -- 2,085
Public Safety 2,801,853 4,792,248 413,557 64,703
Physical Environment 462,135
Transportation -- -- -- --
Economic Environment
Human Services
Culture & Recreation
Court Related
Debt Service
Total Expenditures 6,859,473 4,935,585 413,557 66,788
Excess of Revenues Over/
(Under) Expenditures 715,813 393,644 11,751 7,414
Other Financing Sources/(Uses):
Transfers from Other Funds 5,846 -- -- --
Transfer to Other Funds (885,059) (97,600) -- --
Capital Lease Acquisition
Total Other Financing Sources/(Uses) (879,213} (97,600)
Net Change in Fund Balances (163,400) 296,044 11,751 7,414
Fund Balances-October 1 10,819,097 1,030,348 518,457 124,248
Prior Period Adjustment -- -- -- --
Fund Balances-October 1, Restated 10,819,097 1,030,348 518,457 124,248
Fund Balances-September 30 $ 10,655,697 $ 1,326,392 $ 530,208 $ 131,662
G-16
REVENUE FUNDS
Miscellaneous Florida Law Court
Boating Special Keys Marina- Environmental Enforcement Facility
Improvement Revenue Marathon Restoration Trust Fees
-- 7,953
21,853 2,366 --
273,525 9,212 -- 48,815
-- 249,661 702,991 --
11,685 31,769 1,310 7,282 14,054
-- 10,202 1,933 -- --
307,063 311,163 3,243 710,273 62,869
-- 27,102 1,224,994
211,324 -- --
2,232 --
9,412 40,071
211,324, 39,857 1,224,994 40,071
95,739 271,306 3,243 (514,721) 22,798
(16,667) (41,870)
(16,667) -- (41,870) -- --
79,072 271,306 (41,870) 3,243 (514,721) 22,798
504,464 1,389,840 41,870 65,001 632,431 711,445
504,464 1,389,840 41,870 65,001 632,431 711,445
583,536 $ 1,661,146 $ --- $ 68,244 $ 117,710 $ 734,243
G-17 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
SPECIAL
Drug Comprehensive Sheriffs
Abuse Plan Land Inmate Impact
Trust Authority Commissary Support
Revenues:
Taxes $ __ $ __ $ __ $
Licenses & Permits
Intergovernmental -- 8,699,334 -- --
Charges for Services 9,451 12,367 -- 255,963
Fines & Forfeitures
Investment Income 823 270,480 7,128 --
Miscellaneous -- -- 406,574 --
Total Revenues 10,274 8,982,181 413,702 255,963
Expenditures:
Current:
General Government -- 8,248,244 -- --
Public Safety -- -- 458,778 255,963
Physical Environment
Transportation -- -- -- --
Economic Environment
Human Services
Culture & Recreation
Court Related
Debt Service -- -- -- --
Total Expenditures -- 8,248,244 458,778 255,963
Excess of Revenues Over/
(Under) Expenditures 10,274 733,937 (45,076) --
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfer to Other Funds -- -- -- --
Capital Lease Acquisition
Total Other Financing Sources/(Uses)
Net Change in Fund Balances 10,274 733,937 (45,076) --
Fund Balances-October 1 39,126 28,929,232 441,417 --
Prior Period Adjustment -- (12,420,987) __
Fund Balances-October 1, Restated 39,126 16,508,245 441,417 --
Fund Balances-September 30 $ 49,400 $ 17,242,182 $ 39041 $ --
G-18
REVENUE FUNDS
Sheriffs -- ----
Federal Sheriffs Sheriffs
Sheriffs Asset Sharing Airport Sheriffs HIDTA Sheriffs
Off-Duty Program Services Forfeiture Grants Grants
-- -- 15,078,104 482,623
107,796 -- 1,079,795 -- -- --
-- 6,287,761 -- 741,329,
154,657 -- 2,464
-- -- 12,919 10,973 --
107,796 6,442,418 1,092,714 754,766 15,078,104 482,623
91,839 7,661,354 1,092,714 754,766 14,972,574 472,696
-- -- — 334,006 --
91,839 7,661,354 1,092,714 754,766 15,306,580 472,696
15,957 (1,218,936) (228,476) 9,927
4,467
228,476
4,467
15,957 (1,218,936) 14,394
--------------
11,995,186
- ---------
- 11,995,186
$ 15,957 $ 10,776,250 14,394
................
G-1 9 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED EPTE E 0, 22
SPECIAL
___-_-_ ...___--. -- --
South Florida Sheriffs Sheriffs
Law Law Shared
Sheriffs Enforcement Enforcement Asset
Teen Court Trust Trust Forfeiture
Revenues:
Taxes $ -- $ -- $ --
Licenses & Permits
Intergovernmental 98,715 -- 1,052,069 --
Charges for Services
Fines & Forfeitures -- 7,574
Investment Income -- 914 -- 156,967
Miscellaneous -- -- -- --
Total Revenues 98,715 8,488 1,052,069 156,967
Expenditures:
Current:
General Government
Public Safety 51,271 -- 1,052,069 183,232
Physical Environment -- -- -- --
Transportation -- -- -- --
Economic Environment -- -- -- --
Human Services -- -- -- --
Culture & Recreation
Court Related
Debt Service
Total Expenditures 51,271 -- 1,052,069 183,232
Excess of Revenues Over/
(Under) Expenditures 47,444 8,488 -- (26,265)
Other Financing Sources/(Uses):
Transfers from Other Funds -- -- -- --
Transfer to Other Funds
Capital Lease Acquisition
Total Other Financing Sources/(Uses)
Net Change in Fund Balances 47,444 8,488 -- (26,265)
Fund Balances-October 1 106 51,577 -- 3,913,653
Prior Period Adjustment -- -- -- --
Fund Balances-October 1, Restated 106 51,577 -- 3,913,653
Fund Balances-September 30 $ 47,550 $ _ 60,065 $ _-- $ 3,887 388
_._...:_- - .-.
G-20
CAPITAL
PROJECT
DEBT SERVICE F FUNDS
Total 1993 Sales fax Total Sales Tax
Special Refunding Revenue & Clerk's Debt Bond
Revenue Improvement Refunding Revenue Service Capital
Funds Bonds-1988 Bonds Note Funds Improvements
$ 22,093,872 $ -- $ __ $ __ $ -- $1,547,130 -- -- -- -- --
29,575,829 675,000 -- -- 675,000 -_
5,753,691 -- -- 60,000 60,000 --
8,100,508 __ __ _- --
1,696,081 5,508 6,106 2,738 14,352 17,952
1,037,065 -- __ -_ -- --
69,804,176 680,508 6,106 62,738 7491,352 1 11,11, 17,952
12,122,152 -- -- -- -- --
41,540,988
673,459 -- -- -- -- --
23,250
13,689,639 -- -- -- -- --
282,869 -- -- -- -- --
1,212,337
124,139 -- -- -- --
471,544 661,326 4,622,599 209,443 5,493,368 -
70,140,377 661,326 4,622,599 209, 43 5,493,368
(336,201) 19,182 (4,616,493) (146,705) (4,744,016) 17,952
25,313 -- 4,700,000 175,000 4,875,000 --
(3,885,785) -- -- _- --
228,476 -- -- -- -- --
(3,631,996) -- 4,700,000 175,000 4,875,000 --
(3,968,197) 19,182 83,507 28,295 130,984 17,952
94,195,379 579,471 102,462 69,429 751,362 1,437,174
(12,420,97) -- -- -- -- --
81,774,392 579,471 102,462 69,429 751,362 1,437,174
$ 77,806,195 $ _ 598,653- $ 185,969 $ 97,724- $ 882,346 $ 1455,126
G-21 (Continued)
.MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NON MAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
CAPITAL PROJECT FUNDS
Total Total
Clerk's Capital Nonmajor
Revenue Project Governmental
Note Funds Funds
Revenues:
Taxes $ $ $ 22,093,872
Licenses & Permits 1,547,130
Intergovernmental 30,250,829
Charges for Services 5,813,691
Fines& Forfeitures 8,100,508
Investment Income 7,765 25,717 1,736,150
Miscellaneous 1,037,065
Total Revenues 7,765 25,717 70,579,245
Expenditures:
Current:
General Government 12,122,152
Public Safety 41,540,988
Physical Environment 673,459
Transportation 23,250
Economic Environment 13,689,639
Human Services 282,869
Culture & Recreation 1,212,337
Court Related 124,139
Debt Service 5,964,912
Total Expenditures 75,633,745
Excess of Revenues Over/
(Under) Expenditures 7,765 25,717 (5,054,500)
Other Financing Sources/(Uses):
Transfers from Other Funds 4,900,313
Transfer to Other Funds (3,885,785)
Capital Lease Acquisition 228,476
Total Other Financing Sources/(Uses) 1,243,004
Net Change in Fund Balances 7,765 25,717 (3,811,496)
Fund Balances-October 1 341,705 1,778,879 96,725,620
Prior Period Adjustment (12,420,987)
. ............. --,-_---
Fund Balances-October 1, Restated 341,705 1,778,879 84,304,633
Fund Balances-September 30 80,493,137
_349,470 $ 1,804,596 $ _
G-22
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
.................
REVENUES:
Investment Income $ 28,968 $ 28,968 5,689 $ (23,279)
Miscellaneous 121,786 121,786 10,095 (111,691)
Total Revenues 150,754 150,754 15,784- (134,970)
EXPENDITURES:
Current:
Economic Environment:
Affordable Housing Initiatives 98,923 98,923 -- 98,923
Elderly Homeowner Rehabilitation 28,691 28,691 27,095 1,596
Rental Rehabilitation 135,359 135,359 9,956 125,403
Total Expenditures 262,973 2-6-24-9-7-3 37,_051 225,92-2
Excess of Revenues Over/
(Under) Expenditures (112,219) (112,219) (21,267) 90,952
Other Financing Sources/(Uses):
Reserve for Contingencies (10,000) (10,000) 10,000
Net Change in Fund Balances (122,219) (122,219) (21,267) 100,952
Fund Balances, October 1 277,656 277,656 277,656
Fund Balances, September 30 $ 155,�437 $ 155,437 $ 256,389 $ 100,952
G-23
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
LAW LIBRARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 37,000 $ 37,000 $ 43,515 $ 6,515
Investment Income 500 500 635 135
Total Revenues 37,500 37,500 44,150 6,650
EXPENDITURES:
Current:
Court Related
Judicial Support 74,741 74,741 74,656 85
Excess of Revenues Over/
(Under) Expenditures (37,241) (37,241) (30,506) 6,735
Other Financing Sources/(Uses):
Reserve for Contingencies (5,884) (5,884) -- 5,884
Transfers from Other Funds 15,000 15,000 15,000 --
Total Other Financing
Sources/(Uses) 9,116 9,116 15,000 5,884
Net Change in Fund Balances (28,125) (28,125) (15,506) 12,619
Fund Balances, October 1 51,957 51,957 51,957 --
Fund Balances, September 30 $ 23,832 $ 23,832 $ 36,451 $ 12,619
G-24
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,445,605 2,445,605 2,560,428 $ 114,823
Charges for Services 33,389 33,389
Investment Income — 85,160 85,160
Total Revenues 2,445,605 2,445,605 2,678,977 233,372
EXPENDITURES:
Current:
Economic Environment:
Cultural Umbrella 673,740 673,740 456,062 217,678
Fishing Umbrella 682,651 682,651 482,273 200,378
Dive Umbrella 250,000 250,000 236,844 13,156
Operations-Events 1,401,185 1,400,144 1,073,616 326,528
Catastrophic Emergency 887,833 837,833 837,833
Special Projects 835,095 835,095 720,870 114,225
Total Expenditures 4,730,504- 4:091463 2,969,665 1,709,798
Excess of Revenues Over/
(Under) Expenditures (2,284,899) (2,233,858) (290,688) 1,943,170
...........
Other Financing Sources/(Uses):
Transfers to Other Funds (51,041) (51,041) —
Net Change in Fund Balances (2,284,899) (2,284,899) (341,729) 1,943,170
Fund Balances, October 1 4,166,364 4,166,364 4,166,364 —
Fund Balances, September 30 $ 1,881,465 $ 1,881,465 $ 3,824,635 $ 1,943,170
.............
G-25
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT,ADMINISTRATIVE AND PROMOTIONAL,
TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
---------- -------
REVENUES:
Taxes $ 5,067,774 $ 5,067,774 $ 5,305,710 $ 237,936
Charges for Services -- -- 69,188 69,188
Investment Income 94,289 94,289
Miscellaneous -- 77 77
Total Revenues 5,067,774 5,067,774 5,469,2-6-4- 401,490
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 4,284,750 4,456,545 4,237,069 219,476
Administrative Services 638,307 625,147 507,435 117,712
Catastrophic Emergency 1,156,395 873,395 -- 873,395
Special Projects 1,226,283 1,226,283 1,124,404 101,879
Total Expenditures 7,305,735 7,181,370 5,868,908 1,312,462
Excess of Revenues Over/
(Under) Expenditures (2,237,961) (2,113,596) (399,644) 1,713,952
Other Financing Sources/(Uses):
Transfers to Other Funds (124,365) (124,365) --
Net Change in Fund Balances (2,237,961) (2,237,961) (524,009) 1,713,952
Fund Balances, October 1 4,850,533 4,850,533 4,850,533 --
Fund Balances, September 30 $ 2,612,572 $ 2,612,572 $ 4,326,524 $ 1,713,952
G-26
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#ONE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
. ...... ......-..............
REVENUES:
Taxes $ 2,021,244 $ 2,021,244 2,090,540 $ 69,296
Charges for Services -- -- 27,260 27,260
Investment Income -- — 81,857 81,857
Total Revenues 2,021,244 2,021,244 2,199,657 "7 ,413
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 939,610 1,299,790 1,243,071 56,719
Administrative Services 86,302 49,722 49,722 --
Catastrophic Emergency 514,628 424,448 -- 424,448
Special Events 166,424 166,424 56,424 110,000
Bricks and Mortar 2,761,295 2,483,371 866,195 1,617,176
Beaches 310,000 310,000 -- 310,000
Total Expenditures 4,778,259 4,733,755 -2'21--5,412 2,518,343
Excess of Revenues Over/
(Under) Expenditures (2,757,015) (2,712,511) (15,755) 2,696,756
Other Financing Sources/(Uses):
Transfers to Other Funds —------ (44,504) (44,504)
Net Change in Fund Balances (2,757,015) (2,757,015) (60,259) 2,696,756
Fund Balances, October 1 3,593,051 3,593,051 3,593,051 —
Fund Balances, September 30 $ 836,0 $ 836,036_ $ 3,532,792 $ _2,696,756
G-27
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#TWO, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 190,740 $ 190,740 $ 216,030 $ 25,290
Charges for Services -- -- 2,817 2,817
Investment Income -- -- 9,458 9,458
Total Revenues 190,740 190,740 228,305 37,565
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 119,121 152,471 129,306 23,165
Administrative Services 10,917 5,189 4,583 606
Catastrophic Emergency 42,282 33,932 -- 33,932
Special Events 17,649 17,649 5,000 12,649
Bricks and Mortar 256,422 231,422 52,975 178,447
Tourist Information Services 20,985 20,985 20,985 --
Total Expenditures 467,376 461,648 212,849 248,799
Excess of Revenues Over/
(Under) Expenditures (276,636) (270,908) 15,456 286,364
Other Financing Sources/(Uses):
Transfers to Other Funds -- (5,728) (5,728)Net Change in Fund Balances (276,636) (276,636) 9,728 286,364
Fund Balances, October 1 426,880 426,880 426,880 --
Fund Balances, September 30 $ 150 244 $ 150,244 $ 436,608 $ 286,364
G-28
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
--------------
REVENUES:
Taxes $ 439,454 439,454 558,980 $ 119,526
Charges for Services -- -- 7,290 7,290
Investment Income 16,943 16,943
Total Revenues 439,454 439,454 583,213 143,759
EXPENDITURES:
Current.
Economic Environment:
Advertising and Promotion 183,958 263,972 222,841 41,131
Administrative Services 18,645 10,859 10,859 --
Catastrophic Emergency 93,995 73,955 -- 73,955
Special Events 32,303 32,303 -- 32,303
Bricks and Mortar 458,269 394,105 146,331 247,774
Tourist Information Services 7,366 7,366 7,366 --
Total Expenditures 794,536 782,560 387,397 395,163
Excess of Revenues Over/
(Under) Expenditures (355,082) (343,106) 195,816 538,922
Other Financing Sources/(Uses):
Transfers to Other Funds (11,976) (11,976) --
Net Change in Fund Balances (355,082) (355,082) 183,840 538,922
Fund Balances, October 1 690,771 690,771 690,771 --
Fund Balances, September 30 $ 335,689 $ 335,689 $ 874,611 $ 538,922
G-29
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES ®BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 478,742 $ 478,742 $ 503,355 $ 24,613
Charges for Services -- -- 6,564 6,564
Investment Income -- -- 17,198 17,198
Total Revenues 478,742 478,742 527,117 48,375
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 304,955 391,665 352,759 38,906
Administrative Services 23,319 12,832 12,818 14
Catastrophic Emergency 160,492 138,782 -- 138,782
Special Events 31,321 31,321 4,000 27,321
Bricks and Mortar 735,014 667,818 340,778 327,040
Total Expenditures 1,255,101 1,242,418 710,355 532,063
Excess of Revenues Over/
(Under) Expenditures (776,359) (763,676) (183,238) 580,438
Other Financing Sources/(Uses):
Transfers to Other Funds -- (12,683) (12,683)Net Change in Fund Balances (776,359) (776,359) (195,921) 580,438
Fund Balances, October 1 783,324 783,324 783,324 --
Fund Balances, September 30 $ 6,965 $- 6,965 $ 587,403 $ 580,438
G-30
MONROE COUNTY, FLORIDA
SCHEDULE F REVENUES, EXPENDITURES, CHANGES I
FUND BALANCEST AND ACTUAL
TOURIST V T, DISTRICT#FI1✓ , THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER0, 002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Taxes 626,508 626,508 $ 564,164 $ (62,344)
Charges for Services -- -- 7,357 7,357
Investment Income -- -- 29,834 29,834
Total Revenues 626,508 626,508 601,355 (25,153)
EXPENDITURES:
Current;
Economic Environment:
Advertising and Promotion 428,266 534,986 474,969 60,017
Administrative Services 34,388 22,671 14,806 7,865
Catastrophic Emergency 144,264 117,54 -- 117,544
Special Events 54,400 35,382 9,267 26,115
Bricks and Mortar 1,062,290 1,001,308 788,960 212,348
Total Expenditures 1,723,608 1,711,891 1,288,002 423,889
Excess of Revenues Over/
(Under) Expenditures (1,097,100) (1,085,383) (686,647) 398,736
Other Financing urce /(Us s);
Transfers to Other Funds -- (11,717) (11,717) --
Net Change in Fund Balances (1,097,100) (1,097,100) (698,364) 398,736
Fund Balances, October 1 1,384,278 1,384,278 1,384,278 --
Fund Balances, September 30 $ 287,178 $ 287,178 $ 685,914 $ 398,736
G-31
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES -ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 183,500 $ 183,500 $ 160,724 $ (22,776)
Miscellaneous 92,000 92,000 268,480 176,480
Total Revenues 275,500 275,500 429,204 153,704
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide 3,273,800 -- __ --
Fair Share Improvement Dist 1 443,215 103,379 -- 103,379
Fair Share Improvement Dist 2 1,234,726 884,577 -- 884,577
Fair Share Improvement Dist 3 1,319,460 1,615,270 -- 1,615,270
Fair Share Improvement Key
Colony Beach 129,436 129,436 -- 129,436
Marathon Road Impact Fees 121,332 121,332 -- 121,332
Big Pine Key Connector -- 100,000 23,250 76,750
Total Expenditures 6,521,969 2,953,994 23,250 2,930,744
Excess of Revenues Over/
(Under) Expenditures (6,246,469) (2,678,494) 405,954 3,084,448
Other Financing Sources/(Uses):
Transfers to Other Funds (12,400) (3,580,375) (1,169,798) 2,410,577
Net Change in Fund Balances (6,258,869) (6,258,869) (763,844) 5,495,025
Fund Balances, October 1 7,542,508 7,542,508 7,542,508 --
Fund Balances, September 30 $ 1,283,639 $ 1,283,639 $ 6,778,664 $ 5,495,025
G-32
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES -PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
.....................
REVENUES:
Investment Income $ 25,000 25,000 $ 18,743 $ (6,257)
Miscellaneous 43,000 43,000 41,490 (1,510)
Total Revenues 68,000 ---m-0-00-- 60,-2-33- (7,767),
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects 124,669 64,669 64,669
District 2 Projects 129,499 129,499 129,499
District 3 Projects 322,637 301,617 301,617
Settler's Park -- 21,020 21,020
Wilhelmina Harvey Park -- 60,000 60,000
Total Expenditures 576,805 576,805 576,805
Excess of Revenues Over/
(Under) Expenditures (508,805) (508,805) 60,233 569,038
Other Financing Sources/(Uses):
Transfers to Other Funds (5,700) (5,700) -- 5,700
Net Change in Fund Balances (514,505) (514,505) 60,233 574,738
Fund Balances, October 1 874,054 874,054 874,054
Fund Balances, September 30 $ 359,549 $ 3��,549- $ 934,287 574,738
G-33
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES -LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 9,300 $ 4,300
Miscellaneous 55,000 55,000 41,655 (13,345)
Total Revenues 60,000 60,000 50,955 (9,045)
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects 392,470 392,470 -- 392,470
Excess of Revenues Over/
(Under) Expenditures (332,470) (332,470) 50,955 383,425
Other Financing Sources/(Uses):
Transfers to Other Funds (7,500) (7,500) -- 7,500
Net Change in Fund Balances (339,970) (339,970) 50,955 390,925
Fund Balances, October 1 425,933 425,933 425,933 --
Fund Balances, September 30 $ 85, 663 $ 85,963 $ 476,888 $ 390,925
G-34
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES -SOLID WASTE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 4,767 $ (233)
Miscellaneous 12,000 12,000 12,878 878
Total Revenues 17,000 17,000- -- - ----17- ,6-45— 6-4-5
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects 189,978 189,978 189,978
—--------- ....................
Excess of Revenues Over/
(Under) Expenditures (172,978) (172,978) 17,645 190,623
Other Financing Sources/(Uses):
Transfers to Other Funds (1,650) (1,650) -- 1,650
Net Change in Fund Balances (174,628) (174,628) 17,645 192,273
Fund Balances, October 1 221,935 221,935 221,935
Fund Balances, September 30 $ 47,307 $ 47 $ $ 192,273
G-35
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES -POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 30,000 $ 30,000 $ 12,581 $ (17,419)
Miscellaneous 28,000 28,000 24,673 (3,327)
Total Revenues 58,000 58,000 37,254 (20,746)
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 548,913 -- -- --
Mariner's Hospital -- 340,913 -- 340,913
Mobile Firing Range -- 208,000 207,995 5
Total Expenditures 548,913 548,913 207,995 340,918
Excess of Revenues Over/
(Under) Expenditures (490,913) (490,913) (170,741) 320,172
Other Financing Sources/(Uses):
Transfers to Other Funds (3,800) (3,800) -- 3,800
Net Change in Fund Balances (494,713) (494,713) (170,741) 323,972
Fund Balances, October 1 635,615 635,615 635,615 --
Fund Balances, September 30 $ 140,902 $ 140,902 $ 464 874 $ 323,972
G-36
-
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES -FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 6,200 6,200 4,638 $ (1,562)
Miscellaneous 18,800 18,800 19,081 281
Total Revenues 25,000 25,000 23,719 (1,281)
EXPENDITURES:
Current:
Public Safety:
District 1 Fire& EMS Project 57,364 57,364 57,364
District 2 Fire & EMS Project 13,512 13,512 13,512
District 3 Fire & EMS Project 100,403 100,403 100,403
Key Colony Beach Fire & EMS 14,146 14,146 -- 14,146
District 3 Fire Hydrants 14,400 14,400 7,200 7,200
Total Expenditures 199,825 199,825 7-1260-- 1 w,-625
Excess of Revenues Over/
(Under) Expenditures (174,825) (174,825) 16,519 191,344
............
Other Financing Sources/(Uses):
Transfers to Other Funds (2,150) (2,150) - 2,150
Net Change in Fund Balances (176,975) (176,975) 16,519 193,494
Fund Balances, October 1 213,118 213,118 213,118 --
-------------
Fund Balances, September 30 $ 36,143 $ 36,143 $ 229,637 $ 193,494
G-37
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 -LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 4,180,858 $ 4,180,858 $ 4,018,595 $ (162,263)
Intergovernmental 10,000 10,000 23,643 13,643
Charges for Services 423,288 566,576 962,951 396,375
Investment Income 120,000 120,000 66,325 (53,675)
Miscellaneous -- 736 25,212 24,476
Total Revenues 4,734,146 4,878,170 5,096,726 218,556
EXPENDITURES:
Current:
General Government:
Tax Collector 127,000 116,762 116,762 --
Property Appraiser 80,000 69,087 69,087 --
Total General Government 207,000 185,849 185,849
Public Safety:
Fire Rescue- Central 1,541,237 1,505,630 1,413,347 92,283
Lwr& Mdl Keys Ambulance District 2,610,000 2,832,391 2,800,257 32,134
Total Public Safety 4,151,237 4,338,021 4,213,604 124,417
Total Expenditures 4,358,237 4,523,870 4,399,453 124,417
Excess of Revenues Over/
(Under) Expenditures 375,909 354,300 697,273 342,973
Other Financing Sources/(Uses):
Reserve for Contingencies (128,610) -- -- --
Transfers to Other Funds (650,000) (757,001) (757,001) --
Total Other Financing
Sources/(Uses) (778,610) (757,001) (757,001) --
Net Change in Fund Balances (402,701) (402,701) (59,728) 342,973
Fund Balances, October 1 1,550,846 1,550,846 1,550,846 --
Fund Balances, September 30 $ 1,148,145 $__1_,148,145 $ 1,491,118 $ 342,973
G-38
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, I
FUND BALANCEST AND ACTUAL
TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER , 00
Variance with
Final Budget
Original Final Positive
Budget Budget Actual ( e ative)
REVENUES:
Taxes $ -- $ -- $ 252 $ 252
Investment Income -- 1, 61 1,461
Total Revenues -- -- 1,713 1,713
EXPENDITURES:
Current:
Public et :
Translator Operations -- 64,049 1,503 62,546
Excess of Revenues Over/
(Under) Expenditures -- (64,049) 210 64,259
Cher Financing Sources/(Uses):
Transfers to Other Funds -- -- (64,759) (64,759)
Net Change in Fund Balances -- (64,049) (64,549) (500)
Fund Balances, October 1 64,549 64,549 64,549 --
Fund Balances, September 3 $ 64,549 $ 500 $ $ (500)
G-39
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ -- $ -- $ 39 $ 39
Investment Income 100,000 100,000 65,131 (34,869)
Miscellaneous -- -- 33,980 33,980
Total Revenues 100,000 100,000 99,150 (850)
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 100 100 -- 100
Human Services:
Trauma District Administration 140,364 140,364 82,898 57,466
Trauma Transportation and Treatment 1,128,803 1,128,803 171,212 957,591
Trauma Pretransportation 147,879 147,879 9,319 138,560
Trauma Facility Upgrade 596,114 596,114 18,329 577,785
Total Human Services 2,013,160 2,013,160 281,758 1,731,402
Total Expenditures 2,013,260 2,013,260 281,758 1,731,502
Excess of Revenues Over/
(Under) Expenditures (1,913,260) (1,913,260) (182,608) 1,730,652
Other Financing Sources/(Uses):
Reserve for Contingencies (99,913) (94,009) -- 94,009
Transfers to Other Funds (22,350) (28,254) (28,254) --
Total Other Financing
Sources/(Uses) (122,263) (122,263) (28,254) 94,009
Net Change in Fund Balances (2,035,523) (2,035,523) (210,862) 1,824,661
Fund Balances, October 1 3,187,409 3,187,409 3,187,409 --
Fund Balances,September 30 $ 1,151,886 $ 1,151,886 $ 2,976,547 $ 1,824,661
G-40
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#6 -KEY LARGO SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 825,407 825,407 $ 802,201 (23,206)
Charges for Services -- -- 9,983 9,983
Investment Income 25,000 25,000 20,189 (4,811)
Miscellaneous -- -- 89 89
Total Revenues 850,407 M--0,407- 832,462 (1-7,945)
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 24,000 23,262 23,262
Property Appraiser Fees 13,000 13,890 13,890
Total General Government 37,000 37,152 37,152 --
Public Safety:
Key Largo Ambulance 376,133 376,131 225,180 150,951
Key Largo Fire& Rescue 636,529 501,776 423,793 77,983
Total Public Safety 1,012,662 877,907 648,973 228,934
Debt Service:
Principal 111,414 111,414
Interest 26,124 26,124
Total Debt Service -- 137,538 137,538
Total Expenditures 1,049,662 1,052,597 823,663 228,934
Excess of Revenues Over/
(Under) Expenditures (199,255) (202,190) 8,799 210,989
Other Financing Sources/(Uses):
Reserve for Contingencies (12,219)
Transfers to Other Funds (151,500) (160,784) (156,042) 4,742
Total Other Financing
Sources/(Uses) (163,719) (160,784) (156,042) 4,742
.....................
Net Change in and Balances (362,974) (362,974) (147,243) 215,731
Fund Balances, October 1 622,637 622,637 622,637 --
Fund Balances, September 30 $ 259,663 1 $ 2159,6631 11 1 1- $-,--475,394, -- , $ ----------------------215,731
G-41
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT-
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 965,825 $ 971,917 $ 942,700 $ (29,217)
Intergovernmental -- -- 1,618 1,618
Charges for Services 30,500 42,308 61,119 18,811
Investment Income 40,000 40,000 37,003 (2,997)
Miscellaneous 26,000 26,000 29,437 3,437
Total Revenues 1,062,325 1,080,225 1,071,877 (8,348)
EXPENDITURES:
Current:
Culture and Recreation:
Parks & Beaches Unincorporated 1,145,184 1,159,883 1,155,842 4,041
School Board Interlocal 54,263 54,263 54,263 --
Islamorada Parks & Beaches 80,000 8,357 -- 8,357
Vehicle Replacement 23,040 1,363 -- 1,363
Total Expenditures 1,302,487 1,223,866 1,210,105 13,761
Excess of Revenues Over/
(Under) Expenditures (240,162) (143,641) (138,228) 5,413
Other Financing Sources/(Uses):
Reserve for Contingencies (50,000) -- -- --
Transfers to Other Funds (260,200) (406,721) (406,721) --
Total Other Financing
Sources/(Uses) (310,200) (406,721) (406,721)Net Change in Fund Balances (550,362) (550,362) (544,949) 5,413
Fund Balances, October 1 1,424,463 1,424,463 1,424,463 --
Fund Balances, September 30 $ _ 874,101 $ 874,101 $ 879,514 $ 5,413
G-42
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT- PLANNING, BUILDING AND
ZONING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 958,503 $ 958,503 $ 1,355,278 396,775
Licenses and Permits 1,225,000 1,225,000 1,539,177 314,177
Intergovernmental 2,504,000 2,504,000 4,115,504 1,611,504
Charges for Services 154,700 154,700 196,612 41,912
Fines and Forfeitures 51,000 51,000 111,192 60,192
Investment Income 200,000 200,000 240,450 40,450
Miscellaneous 5,000 5,000 17,073 12,073
Total Revenues 5,098,203 5,m,- m- 7,575,286 2,477,083
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 200,000 200,000 55,177 144,823
Property Appraiser Fees 135,000 135,000 14,678 120,322
Growth Mgmt. County Attorney 75,459 75,607 75,607 --
Planning Department 1,390,219 1,390,219 1,300,854 89,365
2010 Comprehensive Plan 835,000 657,911 188,588 469,323
Fund Balance Stabilization 560,328 560,328 452,706 107,622
Planning Commission 43,423 43,423 39,417 4,006
Growth Management Admin. 410,368 410,368 398,594 11,774
Planning and Building Refunds 12,000 12,000 6,961 5,039
Vehicle Replacement 159,910 159,910 -- 159,910
Islamorada GMSTU 480,571 480,571 480,571 --
Marathon GMSTU 492,332 492,332 492,332 --
Total General Government 4,794,610 --4,-6--1-7,66-9 3,5-05,485 1,112,1-84
Public Safety:
Building Department 1,513,189 1,513,189 1,501,558 11,631
Code Enforcement 1,037,185 1,037,185 863,778 173,407
Fire & Rescue Coordinator 234,572 234,572 223,679 10,893
Fire Marshall 253,677 311,677 302,838 8,839
Total Public Safety 3,038,623 3,096,623 2,891,853 204,770
Physical Environment:
Environmental Resources 286,216 286,216 263,705 22,511
Marine Resources 136,107 145,357 145,357 --
Franchise Fees -- 53,073 53,073 --
Total Physical Environment 422,323 484,646 462,135 22,511
---------- ---------------
Total Expenditures 8,255,556 8,198,938 6,859,473 1,339,465
----------
G-43 (Continued)
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT-PLANNING, BUILDING AND
ZONING SPECIAL REVENUE FUND -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess of Revenues Over/
(Under) Expenditures (3,157,353) (3,100,735) 715,813 3,816,548
Other Financing Sources/(Uses):
Reserve for Contingencies (480,640) (363,669) -- 363,669
Transfers from Other Funds 5,846 5,846
Transfers to Other Funds (850,000) (1,048,589) (885,059) 163,530
Total Other Financing
Sources/(Uses) (1,330,640) (1,412,258) (879,213) 533,045
Net Change in Fund Balances (4,487,993) (4,512,993) (163,400) 4,349,593
Fund Balances, October 1 10,819,097 10,819,097 10,819,097 --
Fund Balances, September 30 $ 6,331,104 $ 6,306,104 $ 10,655,697 $ 4,349,593
G-44
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 3,293,223 3,293,223 3,175,600 $ (117,623)
Charges for Services 2,066,941 2,066,941 2,117,428 50,487
Investment Income - -- 36,201 36,201
Total Revenues 5,360,164 5,360,164 5,329,229 (30,935)
EXPENDITURES:
Current:
General Government:
Property Appraiser 65,000 61,910 3,090
Tax Collector 100,000 81,427 18,573
Total General Government 165,000 143,337 21,663
Public Safety:
Insurance Unincorporated Layton 362,946 362,946 323,464 39,482
Insurance Islamorada 130,110 130,110 126,843 3,267
Insurance Marathon 124,449 124,449 121,533 2,916
Sheriff Unincorporated Layton 2,546,552 2,546,552 2,546,552 --
Sheriff Islamorada 941,179 941,179 913,599 27,580
Sheriff Marathon 831,553 831,553 760,257 71,296
Total Public Safety4,936,789
-7 8-b 4,936,789- - - 4,792,248 -14415-4-1
Total Expenditures 4,936,789 5,101,789 4,935,585 166,204
................. . .. ......
Excess of Revenues Over/
(Under) Expenditures 423,375 258,375 393,644 135,269
Other Financing Sources/(Uses):
Reserve for Contingencies -- (66,114) 66,114
Transfers to Other Funds (97,600) (97,600) (97,600)
Total Other Financing
Sources/(Uses) (97,600) (163,714) (97,600) 66,114
Net Change in Fund Balances 325,775 94,661 296,044 201,383
Fund Balances, October 1 1,030,348 1,030,348 1,030,348 --
Fund Balances, September 30 $ 1,356,123 $ 1 125,009 $ 1,326,392 $ 201,383
G-45
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 317,365 $ 317,365 $ 410,399 $ 93,034
Investment Income 20,000 20,000 14,905 (5,095)
Miscellaneous -- -- 4 4
Total Revenues 337,365 337,365 425,308 87,943
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund 540,893 540,893 413,557 127,336
Net Change in Fund Balances (203,528) (203,528) 11,751 215,279
Fund Balances, October 1 518,457 518,457 518,457 --
Fund Balances, September 30 $ 314,929 $ 314,929 $ 530,208 $ 215,279
G-46
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ -- 895 895
Investment Income 3,000 3,000 3,067 67
Miscellaneous 65,000 65,000 70,240 5,240
Total Revenues 68,000 68,000 74,202 6,202
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 2,200 2,200 2,085 115
Public Safety:
Island Security 91,450 91,450 64,703 26,747
Total Expenditures 93,650 93,650 66,788 26,862
Excess of Revenues Over/
(Under) Expenditures (25,650) (25,650) 7,414 33,064
Other Financing Sources/(Uses):
Reserve for Contingencies (10,950) (10,950) -- 10,950
Net Change in Fund Balances (36,600) (36,600) 7,414 44,014
Fund Balances, October 1 124,248 124,248 124,248 --
Fund Balances, September 30 $ 87,648 $ 87,648 $ 131,662 $ 44,014
G-47
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ -- $ -- $ 21,853 $ 21,853
Charges for Services 162,000 162,000 273,525 111,525
Investment Income 15,000 15,000 11,685 (3,315)
Total Revenues 177,000 177,000 307,063 130,063
EXPENDITURES:
Current:
Physical Environment:
Boating Improvement 453,150 6,680 -- 6,680
Marine Debris Removal -- 52,600 48,664 3,936
Derelict Vessels -- 80,000 43,556 36,444
Channel Markers -- 100,000 16,500 83,500
Regulatory Zones -- 25,000 3,350 21,650
Channel Marker Repair -- 59,070 56,690 2,380
Islamorada Boating Imp. Fund -- 38,000 37,435 565
Marathon Boating Imp. Fund -- 8,333 -- 8,333
Key West Boating Imp. Fund -- 25,000 2,487 22,513
Special Marine Projects -- 25,000 2,642 22,358
Mooring Field Expenses -- 16,800 -- 16,800
Total Expenditures 453,150 436,483 211,324 225,159
Excess of Revenues Over/
(Under) Expenditures (276,150) (259,483) 95,739 355,222
Other Financing Sources/(Uses):
Transfers to Other Funds -- (16,667) (16,667) --
Net Change in Fund Balances (276,150) (276,150) 79,072 355,222
Fund Balances,October 1 504,464 504,464 504,464 --
Fund Balances, September 30 $ 228,314 $ 228,314 $ 583,536 $ 355,222
G-48
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ $ 7,953 $ 7,953
Intergovernmental 2,366 2,366
Charges for Services 9,212 9,212
Fines and Forfeitures 8,115 249,661 241,546
Investment Income 31,769 31,769
Miscellaneous 2,400 10,202 7,802
Total Revenues 10,515 311,163 300,648
EXPENDITURES:
Current:
Public Safety:
Interagency Communications 789,786 789,786 21,646 768,140
Growth Management 8,500 8,500 5,456 3,044
Total Public Safety 798,286 798,286 27,102 771,184
Economic Environment:
Industrial Development Authority 4,555 4,555 4,555
Human Services:
FI Keys Council Handicapped 12,000 20,115 1,111 19,004
Culture and Recreation:
Wilhelmina Harvey Park 1,927 1,927 1,927
Settler's Park Landscaping 9,945 9,945 1,670 8,275
Rath Foundation Donations 2,400 562 1,838
Total Culture and Recreation 11,872 14,272 2,232 12,040
Court Related:
Alt. Dispute Resolution-Civil 15,000 15,000 9,412 5,588
Total Expenditures 841,713 852,228 39,857 812,371
Net Change in Fund Balances (841,713) (841,713) 271,306 1,113,019
Fund Balances, October 1 1,389,840 1,389,840 1,389,840
Fund Balances, September 30 $ 548,127 $ 548,127 1,661,146 $ 1,113,019
G-49
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ -- $ -- $ 1,310 $ 1,310
Miscellaneous -- -- 1,933 1,933
Total Revenues 3,243 3,243
EXPENDITURES:
Current:
Physical Environment:
Environmental Restoration -- 35,980 -- 35,980
Culture/Recreation:
Settler's Park -- 29,021 -- 29,021
Total Expenditures -- 65,001 -- 65,001
Net Change in Fund Balances -- (65,001) 3,243 68,244
Fund Balances, October 1 65,001 65,001 65,001 --
Fund Balances, September 30 $ 65,001 $ -- $ 68,244 $ 68,244
G-50
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures $ -- $ 700,978 $ 702,991 $ 2,013
Investment Income 2,000 2,000 7,282 5,282
Total Revenues 2,000 702,978 710,273 7,295
...............
EXPENDITURES:
Current:
Public Safety:
Law Enforcement 1,900 1,335,309 1,224,994 110,315
Net Change in Fund Balances 100 (632,331) (514,721) 117,610
Fund Balances, October 1 632,431 632,431 632,431 —
Fund Balances, September 30 5 31 $ 100 $ _1 1 7 7 1 0 $ 117,610
G-51
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 38,000 $ 38,000 $ 48,815 $ 10,815
Investment Income 15,000 15,000 14,054 (946)
Total Revenues 53,000 53,000 62,869 9,869
EXPENDITURES:
Current:
Court Related:
Court Facility 210,245 210,245 40,071 170,174
Excess of Revenues Over/
(Under) Expenditures (157,245) (157,245) 22,798 180,043
Other Financing Sources/(Uses):
Reserve for Contingencies (30,035) (30,035) -- 30,035
Net Change in Fund Balances (187,280) (187,280) 22,798 210,078
Fund Balances, October 1 711,445 711,445 711,445 --
Fund Balances, September 30 $ 524,165_ $ 524,165 $ 734,243_ $ 210,078__
G-52
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 5,000 $ 5,000 $ 9,451 $ 4,451
Investment Income — 823 823
Total Revenues 5,000 5,000 10,274 5,274
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund 21,750 21,750 21,750
Excess of Revenues Over/
(Under) Expenditures (16,750) (16,750) 10,274 27,024
Other Financing Sourcesf(Uses):
Reserve for Contingencies (3,000) (3,000) — 3,000
Net Change in Fund Balances (19,750) (19,750) 10,274 30,024
Fund Balances, October 1 39,126 39,126 39,126 --
Fund Balances, September 30 $----19,376 $ .....19,376 $ 49 400 $ _30,024_
G-53
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental $ 7,850,000 $ 8,660,000 $ 8,699,334 $ 39,334
Charges for Services -- -- 12,367 12,367
Investment Income 100,000 100,000 270,480 170,480
Total Revenues 7,950,000 8,760,000 8,982,181 222,181
Expenditures:
Current:
General Government:
Administrative 304,880 304,880 198,918 105,962
Grants and Aid -- 2,600,000 -- 2,600,000
Issuance of Mortgage Loan -- -- 156,000 (156,000)
Total General Government 304,880 2,904,880 354,918 2,549,962
Capital Outlay:
Land and Land Rights Acquisition 16,762,845 14,972,845 8,049,326 6,923,519
Office Equipment 10,000 10,000 -- 10,000
Total Capital Outlay 16,772,845 14,982,845 8,049,326 6,933,519
Total Expenditures 17,077,725 17,887,725 8,404,244 9,483,481
Excess of Revenues Over/
(Under) Expenditures (9,127,725) (9,127,725) 577,937 9,705,662
Other Financing Sources/(Uses):
Reserve for Contingencies (500,000) (500,000) -- 500,000
Net Change in Fund Balances -
Budgetary Basis (9,627,725) (9,627,725) 577,937 10,205,662
Adjustment to Report Expenditures
for Mortgage Loans as an Asset __ -_ 156,000 156,000
Net Change in Fund Balances -
GAAP Basis (9,627,725) (9,627,725) 733,937 10,361,662
Fund Balances, October 1 28,929,232 28,929,232 28,929,232 --
Prior Period Adjustment (12,420,987) (12,420,987) (12,420,987) --
Fund Balances, October 1-Restated 16,508,245 16,508,245 16,508,245 -_
Fund Balances, September 30 $ 6,8807520 $ - 6,880,520- 17,242,182 $ 10,361,662
11,
G-54
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S IMPACT SUPPORT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
-----------------
REVENUES:
Charges for Services $ 259,915 $ 255,963 (3,952)
EXPENDITURES:
Current:
Public Safety 259,915 255,963 3,952
Net Change in Fund Balances
Fund Balances, October I
Fund Balances, September 30
G-55
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S OFF-DUTY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ -- $ 50,283 $ 107,796 $ 57,513
EXPENDITURES:
Current:
Public Safety -- 50,283 91,839 (41,556)
Net Change in Fund Balances -- -- 15,957 15,957
Fund Balances, October 1
Fund Balances, September 30 $ -- $ -- $ 15,957 $ 15,957
G-56
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S FEDERAL ASSET SHARING PROGRAM SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures 187,172 $ 6,287,761 $ 6,100,589
Investment Income 167,624 154,657 (12,967)
Total Revenues 354,796 6,442,418 6,087,622
EXPENDITURES:
Current:
Public Safety 3,391,616 2,858,074 533,542
Grants and Aid 5,195,016 4,803,280 391,736
Total Expenditures 8,586,632 7,661,354 925,278
Net Change in Fund Balances (8,231,836) (1,218,936) 7,012,900
and Balances, October 1 11,995,186 11,995,186 11,995,186 ---
Fund Balances, September 30 11,995,186 3,763,350 $ 10,776,250 $ 7,012,900
G-57
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES,AND CHANGES IN
FUND BALANCES BUDGET AND ACTUAL
SHERIFF'S AIRPORT SERVICES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ -- $ 992,134 $ 1,079,795 $ 87,661
Miscellaneous -- 12,919 12,919 --
-- - -- -_- __ -
-- 1,005,053 1,092,714 87,661
EXPENDITURES:
Current:
Public Safety -- 1,005,053 1,092,714 (87,661)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30 --
G-58
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures 698,883 741,329 $ 42,446
Investment Income 2,080 2,464 384
Miscellaneous — 10,973 10,973
Total Revenues 700,963 754,766 53,803
EXPENDITURES:
Current:
Public Safety 691,393 42,204 649,189
Grants and Aid 9,570 712,562 (702,992)
Total Expenditures 700,963 754,766 (53,80)
Net Change in Fund Balances — --
Fund Balances, October 1
Fund Balances, September 30
G-59
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S HIDTA GRANTS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget - _Actual (Negative)
REVENUES:
Intergovernmental $ 14,329,184 $ 15,078,104 $ 748,920
EXPENDITURES:
Current:
Public Safety 14,161,429 14,972,574 (811,145)
Debt Service 245,896 334,006 (88,110)
Total Expenditures 14,407,325 15,306,580- --- __ - 0-99,25-5)
.............. .......
Excess of Revenues Over/
(Under) Expenditures (78,141) (228,476) (150,335)
-----------------
Other Financing Sources/(Uses):
Capital Lease Acquisition 78,141 228,476 150,335_
Net Change in Fund Balances
Fund Balances, October I
Fund Balances, September 30
G-60
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S GRANTS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual- (Negative) -
REVENUES:
Intergovernmental $ $ -- $ 482,623 $ 482,623
Charges for Services 459,472 --- (459,472)
Total Revenues 459,472 482,623 23,151
EXPENDITURES:
Current:
Public Safety 459,472 472,696 (13,224)
Excess of Revenues Over/
(Under) Expenditures -- 9,927 9,927
Other Financing Sources/(Uses):
Transfers from Other Funds 4,467 4,467
Net Change in Fund Balances 14,394 14,394
Fund Balances, October 1 --
Fund Balances, September 30 $ 14,394 $ 14,394
G-61
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
SHERIFF'S TEEN COURT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ -- $ 88,591 $ 98,715 $ 10,124
EXPENDITURES:
Current:
Public Safety -- 88,591 51,271 37,320
Net Change in Fund Balances -- -- 47,444 47,444
Fund Balances, October 1 106 106 106 --
Fund Balances, September 30 $ 106 $ 106 $ 47,550 $ 47,444
G-62
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
1993 REFUNDING IMPROVEMENT BONDS 1988 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual -(Negative)-
REVENUES:
Intergovernmental $ 675,000 $ 675,000 675,000 $
Investment Income 15,000 5,000 5,508 508
Total Revenues 690,000 680,000 680,508 508
EXPENDITURES:
Current:
Debt Service:
Principal 4,155,000 4,376,356 455,000 3,921,356
Interest 214,435 214,435 203,743 10,692
Other Debt Service Costs 168,680 168,680 2,583 166,097
Total Expenditures 4,538,115 4,759,471 661,326 4,098,145
Excess of Revenues Over/
(Under) Expenditures (3,848,115) (4,079,471) 19,182 4,098,653
Other Financing Sources/(Uses):
Transfers from Other Funds 3,500,000 3,500,000 ---- (3,500,000)
Net Change in Fund Balances (348,115) (579,471) 19,182 598,653
Fund Balances, October 1 579,471 579,471 579,471 --
Fund Balances, September 30 $ ----231,358 $ -598,653 $ 598,653
G-63
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
1991 SALES TAX REVENUE REFUNDING BONDS DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ -- $ -- $ 6,106 $ 6,106
EXPENDITURES:
Current:
Debt Service:
Principal 4,200,000 4,200,000 4,200,000 --
Interest 419,774 419,774 419,774 --
Other Debt Service Costs 50,000 50,000 2,825 47,175
Total Expenditures 4,669,774 4,669,774 4,622,599 47,175
Excess of Revenues Over/
(Under) Expenditures (4,669,774) (4,669,774) (4,616,493) 53,281
Other Financing Sources/(Uses):
Reserve for Contingencies (90,000) (90,000) -- 90,000
Transfers from Other Funds 4,619,774 4,619,774 4,700,000 80,226
Total Other Financing
Sources/(Uses) 4,529,774 4,529,774 4,700,000 170,226
Net Change in Fund Balances (140,000) (140,000) 83,507 223,507
Fund Balances, October 1 102,462 1 02,46 2 102,462 --
Fund Balances, September 30 $ (37,538) $ t37,538) $ 185,969 $ _223,507
G-64
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
CLERK'S REVENUE NOTE DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 60,000 $ 60,000 $ 60,000 $
Investment Income -- -- 2,738 2,738
Total Revenues 60,000 60,000 62,738 2,738
EXPENDITURES:
Current:
Debt Service:
Principal 200,000 200,000 200,000 --
Interest 33,000 31,000 6,678 24,322
Other Debt Service Costs 2,000 4,000 2,765 1,235
Total Expenditures 235,000 235,000 209,443 25,557
Excess of Revenues Over/
(Under) Expenditures (175,000) (175,000) (146,705) 28,295
Other Financing Sources/(Uses):
Transfers from Other Funds 175,000 175,000 175,000 ---
Net Change in Fund Balances -- -- 28,295 28,295
Fund Balances, October 1 69,429 69,429 69,429 --
Fund Balances, September 30 $ 69,429 $ 69,429 $ 97,724 $ 28,295
G-65
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
1991 SALES TAX BOND CAPITAL IMPROVEMENTS CAPITAL PROJECT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ $ 17,952 $ 17,952
EXPENDITURES:
Current:
Capital Outlay:
1991 Sales Tax Revenue Bond 1,260,000 1,260,000 -- 1,260,000
Excess of Revenues Over/
(Under) Expenditures (1,260,000) (1,260,000) 17,952 1,277,952
Other Financing Sources/(Uses):
Reserve for Contingencies (140,000) (140,000) -- 140,000
Net Change in Fund Balances (1,400,000) (1,400,000) 17,952 1,417,952
Fund Balances, October 1 1,437,174 1,437,174 1,437,174 --
Fund Balances, September 30 $ 37,174 $ 37,174 $ 1,455,126 $ 1,417,952
G-66
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE CAPITAL PROJECT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 7,765 $ 7,765
EXPENDITURES:
Current:
Capital Outlay:
Court Services Network System 341,705 -- 341,705
Net Change in Fund Balances -- (341,705) 7,765 349,470
Fund Balances, October 1 341,705 341,705 341,705 --
Fund Balances, September 30 341,705 $ 349,470 $ 349,470
G-67
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES -BUDGET AND ACTUAL
MARATHON AIRPORT ENTERPRISE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Operation & Maintenance $ 475,105 $ 488,892 $ 480,024 $ 8,868
Non-Operating Expenses:
Operating Grants:
General Aviation Parking Apron 44,438 2,014 42,424
Master Plan &Airport Layout 78,810 77,910 900
Planning Studies 69,720 61,326 8,394
Disadv. Business Enterprise Pin 4,125 3,713 412
Capital Outlay 201,395 5,001,900 2,162,368 2,839,532
Total Non-Operating Expenses 201,395 5,198,993 2,307,331 2,891,662
.. ..................
Transfers and Reserves:
Reserve for Contingencies 97,500 97,500 97,500
Transfers to Other Funds 51,000 51,000 43,737 7,263
Total Transfers and Reserves 148,500 148,500 43,737 104,763
Total Expenses $ 825,000 $ 5,836,385 $ 2,831,092 310,051,293
G-68
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2002
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets:
Cash and Cash Equivalents 3,930,449 $ 3,772,606 $ 2,872,696
Accounts Receivable, Net 49,051 35,341 4,415
Due from Other Governmental Units 18,044 23,130 --
Total Current Assets 3,997,544 3,831,077 2,877,111
.. .............
Noncurrent Assets:
Land and Other Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation 11,408 3,490 6,754
Total Noncurrent Assets 11,408 3,490 6,75-4
Total Assets 4,008,952 3,834,567 2,883,865
.... .......... ............................
LIABILITIES
Current Liabilities:
Accounts Payable 10,447 175,628 13,019
Accrued Wages and Benefits Payable 7,837 7,712 5,325
Claims and Judgements Payable 900,000 3,456,758 1,638,850
Due to Other Funds -- -- --
Due to Other Governmental Units 12 12 18
Accrued Comp. Absences Payable 3,397 2,098 1,580
Other Current Liabilities 346 4,292 --
Total Current Liabilities 922,039 3,646,500 1,658,792
Noncurrent Liabilities:
Accrued Comp. Absences Payable 17,734 11,663 13,474
Total Noncurrent Liabilities 17,734 11,663 13,474
Total Liabilities 939,773 3,658,163 1,672,266
NET ASSETS
Invested in Capital Assets, Net of Related Debt 11,408 3,490 6,754
Unrestricted 3,057,771 172,914 1,204,845
Total Net Assets $ 3,069,179 176,404 1,211,599
G-69
Fleet
Management
Fun Total
$ 1,136,341 $ 11,712,092
-- 88,807
52,837 94,011
1,189,178 11,894,910
54,000 54,000
1,635,304 1,656,956
1,689,304 1,710,956
2,878,482 13,605,866
93,921 293,015
40,140 61,014
-- 5,995,608
386,257 386,257
12 54
14,052 21,127
-- 4,638
534,382 6,761,713
57,380 100,251
57,380 100,251
591,762 6,861,964
1,689,304 1,710,956
597,416 5,032,946
$ 2,286,720 $ 6,743,902
G-70
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,688,289 $ 12,059,972 $ 1,473,430
Miscellaneous 428,173 296,555 38,465
Total Operating Revenues 3,116,462 12,356,527 1,511,895
Operating Expenses:
Personal Services 158,275 155,157 146,455
Operations 347,825 551,476 1,119,048
Depreciation 4,052 28 3,433
Asserted and Paid Claims 1,929,819 11,544,484 43,733
Total Operating Expenses 2,439,971 12,251,145 1,312,669
Operating Income 676,491 105,382 199,226
Non-Operating Revenues (Expenses):
Investment Income 69,036 61,346 69,269
Loss on Disposition of Assets -- -- (11,062)
Total Non-Operating Revenues (Expenses) 69,036 61,346 58,207
Income Before Contributions
and Transfers 745,527 166,728 257,433
Transfers to Other Funds
Capital Contributions 10,486 -- --
Change in Net Assets 756,013 166,728 257,433
Total Net Assets -October 1 2,313,166 9,676 954,166
Total Net Assets-September 30 $ 3,0win $ 176,404 $ 1,211,599
G-71
Meet
Management
Fund Total
$ 2,209,463 $ 18,431,154
5,110 768,303
2,214,573 19,199,457
850,407 1,310,294
1,116,171 3,134,520
101,386 1-08,899
-- 13,518,036
2,067,964 18,071,749
146,609 1,127,708
24,476 224,127
(8,990) (20,052)
15,486 204,075
162,095 1,331,783
(386,152) (386,152)
12,910 23,396
(211,147) 969,027
2,497,867 5,774,875
$ 2,286,720 $ 6,743,902
G-72
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Cash flows from operating activities:
Cash received for services $ -- $ 2,094,500 $ --
Cash received from other funds for goods
and services 2,648,035 10,023,320 1,333,413
Cash payments to suppliers for goods
and services (2,555,665) (11,646,796) (1,408,435)
Cash payments to employees for services (129,138) (125,215) (121,551)
Cash payments to other funds (28,032) (28,456) (28,033)
Other operating revenue 428,173 296,555 38,465
Net cash provided (used) by operating
activities 363,373 613,908 (186,141)
Cash flows from noncapital financing activities:
Operating transfers to other funds -- -- --
Cash flows from capital and related financing
activities:
Acquisition of fixed assets -- (3,490) (1,115)
Cash flows from investing activities:
Investment income 69,036 61,346 69,269
Net increase(decrease) in cash and
cash equivalents 432,409 671,764 (117,987)
Cash and cash equivalents-October 1 3,498,040 3,100,842 2,990,683
Cash and cash equivalents-September 30 $_ _3 930_,449 $ 3,772,606 $ 2,872,696
G-73
Fleet
Management
Fund Total
$ 45,746 $ 2,140,246
2,209,463 16,214,231
(1,028,216) (16,639,112)
(679,565) (1,055,469)
(198,588) (283,109)
5,110 768,303
353,950 1,145,090
(386,152) (386,152)
(14,786) (19,391)
24,476 224,127
(22,512) 963,674
1,158,853 10,748,418
$ 1,136,341 $ 11,712,092
G-74
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES -BUDGET AND ACTUAL
WORKER'S COMPENSATION INTERNAL SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Administrative $ 136,273 $ 146,273 $ 144,242 $ 2,031
Operations 395,000 385,000 323,111 61,889
Safety& Loss Control 39,265 39,265 38,747 518
Claims 1,427,912 2,072,912 1,929,819 143,093
Asserted Claims 1,404,831 1,104,831 -- 1,104,831
Catastrophic 350,000 350,000 -- 350,000
Total Operating Expenses 3,753,281 4,098,281 2,435,919 1,662,362
Non-Operating Expenses:
Capital Outlay 4,305 4,305 -- 4,305
Transfers and Reserves:
Reserve for Contingencies 345,788 788 -- 788
Total Expenses $ 4,103,374 $ 4,103,374 $ 2,435,919 $ 1,667,455
G-75
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
GROUP INSURANCE INTERNAL SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Administrative $ 191,307 $ 187,955 $ 187,955 $
Operations 469,398 525,250 518,678 6,572
Claims 9,270,127 11,602,386 11,544,484 57,902
Asserted Claims 3,676,038 2,021,038 2,021,038
Total Operating Expenses 13,606,870 14,336,629 12,251,117 2,085,512
Non-Operating Expenses:
Capital Outlay 476,662 3,500 3,490 10
Total Expenses $ 14,083,532 $ 14,340,129, $ 12,254,607 $ 2,085,522
G-76
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
RISK MANAGEMENT INTERNAL SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Administrative $ 146,807 $ 155,692 $ 145,035 $ 10,657
Operations 896,600 1,084,600 1,076,221 8,379
Safety & Loss Control 47,373 47,373 44,479 2,894
Claims 805,000 707,000 43,501 663,499
Asserted Claims 1,000,000 1,000,000 -- 1,000,000
Total Operating Expenses 2,895,780 2,994,665 1,309,236 1,685,429
Non-Operating Expenses:
Capital Outlay 4,305 5,420 1,115 4,305
Transfers and Reserves:
Reserve for Contingencies 114,216 14,216 -- 14,216
Total Expenses $__3,014,391 $ 3,014,301 $ 1,310,351 $ 1,703,950
G-77
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL
FLEET MANAGEMENT INTERNAL SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Operating Expenses:
Administrative $ 970,543 $ 1,001,443 $ 978,208 $ 23,235
Fleet Management Svcs - Fuel 561,398 593,398 575,243 18,155
Operations 424,867 424,867 414,103 10,764
Total Operating Expenses 1,956,808 2,019,708 1,967,554 52,154
Non-Operating Expenses:
Capital Outlay 6,200 15,300 14,786 514
Transfers and Reserves:
Reserve for Contingencies 172,067 37,915 37,915
Transfers to Other Funds 324,000 386,152 386,152
Total Transfers and Reserves 496,067 424,067 386,152 37,915
Total Expenses $ 2,459,075 $ 2,459,075 $ 2,368,492 $ 90,583
G-78
COUNTY,MONROE FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
FOR FISCAL YEAR ENDED SEPTEMBER 30, 2002
Clerk's Sheriff's Tag
General General and Property
Agency Agency License Tax Total
ASSETS
Cash and Cash Equivalents $ 4,245,292 $ 424,015 $ 322,414 $ 3,247,305 $ 8,239,026
Accounts Receivable 6,092 -- 3,760 424 10,276
Due from Other Gov'tl Units 9,057 -- -- -- 9,057
Total Assets $ 4,260,441 $ 424,015 $ 326,174 $ 3,247,729 $ 8,258,359
LIABILITIES
Due to Others $ 2,941,894 $ 418,646 $ 2,341 $ 5,031 $ 3,367,912
Due to Other Gov'tl Units 1,318,547 5,369 323,833 3,242,698 4,890,447
Total Liabilities $ 4,260,441 $ 424,015 $ 326,174 $ 3,247,729 $ 8,258,359
G-79
MONROE COUNTY, FLORIDA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS
SCHEDULE BY SOURCE
SEPTEMBER 30, 2002
Governmental funds capital assets:
Land $ 45,513,874
Buildings 93,532,497
Machinery and equipment 42,008,805
Infrastructure 459,943
Construction in progress 9,482,978
Total governmental funds capital assets $ 190,998,097
Investment in governmental funds capital assets by source:
General Fund Revenues:
County Funding $ 41,102,564
1988 Improvement Revenue Bonds 62,098
Federal Grants and Shared Revenues 1,683,454
State Grants and Shared Revenues 4,336,623
Donations 186,467
General Obligation Bonds 2,469,017
Special Revenue Fund Revenues 28,558,376
Donations 3,435,952
Capital Project Fund:
Special Revenue Bonds 1,257,926
1988 Improvement Revenue Bonds 1,433,012
1991 Sales Tax Revenue Bonds 32,695,279
Federal Grants and Shared Revenues 9,140,578
State Grants and Shared Revenues 3,303,050
County funding 60,211,564
Donations 1,122,137
Total governmental funds capital assets $ 190,998,097
G-80
MONROE COUNTY, FLORIDA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS
SCHEDULE BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 2002
Land Buildings Equipment Infrastructure
General Government:
Legislative $ -- $ -- $ 58,237 $
Executive -- -- 24,201 --
Financial and Administrative 439,179 1,104,444 1,936,837 --
Legal Counsel -- -- 48,860 --
Comprehensive Planning 27,276,215 1,886,066 330,530
Judicial -- -- 179,670
Other General Government 4,554,088 24,663,007 1,521,448 287
Total General Government 32,269,482 27,653,517 4,099,783 287
Public Safety:
Law Enforcement 942,762 3,156,893 16,771,590 --
Fire Control 519,135 3,820,473 6,919,419 7,200
Detention/Correction 4,281,822 44,501,779 821,635 --
Protective Inspections -- 14,808 396,965 --
Emergency& Disaster Relief Svcs -- 75,609 1,670,449 160,784
Ambulance and Rescue Svcs 169,566 7,350 1,967,996 --
Medical Examiner -- -- 30,041 --
Other Public Safety -- -- 100,217 --
Total Public Safety 5,913,285 51,576,912 28,678,312 167,984
Physical Environment:
Conservation & Resource Mgmt -- -- 217,790 38,046
Transportation:
Road and Street Facilities 24,000 21,147 3,894,381
Water Transportation System 1,717,476 -_ --
Parking Facilities 799,963 -_ __
Other Transportation Services __ __ 111,127
Total Transportation 2,541,439 21,147 4,005,508 --
Economic Environment:
Employment Development -- -- 1,293 --
Industry Development 369,000 -- 75,254 --
Veteran's Services -- -- 36,444 --
Total Economic Environment 369,000 -- 112,991
Human Services:
Hospitals -- 34,510 __
Health 10,500 1,404,074 1,142,416
Public Assistance 8,500 448,338 203,192 --
Other -- -- 1,364,602 --
Total Human Services 19,000 1,886,922 2,710,210 --
G-81
Construction
in Progress 'Total
58,237
-- 24,201
-- 3,480,460
-- 48,860
29,492,811
-- 179,670
-- 30,738,830
64,023,069
- 20,871,245
-- 11,266,227
-- 49,605,236
-- 411,773
-- 1,906,842
-- 2,144,912
-- 30,041
-- 100,217
86,336,493
255,836
3,939,528
-- 1,717,476
- 799,963
111,127
-- 6,568,094
-- 1,293
-- 444,254
-- 36,444
481,991
-- 34,510
-- 2,556,990
-- 660,030
- 1,364,602
- 4,616,132
G-82
MONROE COUNTY, FLORIDA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS
SCHEDULE BY FUNCTION AND ACTIVITY-CONTINUED
SEPTEMBER 30, 2002
Land Buildings Equipment Infrastructure
Culture and Recreation:
Libraries 110,197 4,057,657 546,333 --
Parks and Recreation 3,988,960 1,000,379 433,075 253,626
Special Recreation Facilities 286,652 -- 15,125 --
Other Culture and Recreation 15,859 370,939 76,569 --
Total Culture and Recreation 4,401,668 5,428,975 1,071,102 253,626
Court Related:
General Administration -- -- 224,459 --
Circuit Court-Criminal -- -- 134,947
Circuit Court-Civil -- -- 23,527 --
Circuit Court-Family - -- 33,232 --
Circuit Court-Juvenile -- -- 52,606 --
Circuit Court-Probate __ __ 5,164 General Operations -- 6,965,024 556,886
County Court-Criminal -- -- 40,559 --
County Court-Civil -- 11,021 --
County Court-Traffic -- -- 30,708 --
Total Court Related -- 6,965,024 1,113,109 --
Construction in Progress --
Total $ 45,513,874 $ 93,532,497 $ 42,008,805 $ 459,943
G-83
Construction
in Progress Total
- 4,714,187
-- 5,676,040
-- 301,777
-- 463,367
11,155,371
-- 224,459
134,947
-- 23,527
-- 33,232
-- 52,606
5,164
-- 7,521,910
-- 40,559
-- 11,021
-- 30,708
8,078,133
9,482,978 9,482,978
$ 9,482,978 $ 190,998,097
G-84
MONROE COUNTY, FLORIDA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENT FUNDS
SCHEDULE OF CHANGES BY FUNCTION AND ACTIVITY
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
October 1, September 30,
2001 Additions Deductions 2002
General Government:
Legislative $ 66,028 $ 7,657 $ 15,448 $ 58,237
Executive 12,245 11,956 -- 24,201
Financial &Administration 4,078,299 489,976 1,087,817 3,480,460
Legal Counsel 66,278 -- 17,418 48,860
Comprehensive Planning 12,512,772 22,033,088 5,053,048 29,492,811
Judicial 267,809 38,295 126,434 179,670
Other General Government 21,038,238 10,784,926 1,084,333 30,738,830
Total General Government 38,041,669 33,365,898 7,384,498 64,023,069
Public Safety:
Law Enforcement 22,488,383 2,123,723 3,740,861 20,871,245
Fire Control 11,050,616 352,556 136,943 11,266,227
Detention/Correction 50,144,847 54,924 594,536 49,605,236
Protective Inspections 413,585 24,545 26,357 411,773
Emergency & Disaster Relief Svcs 1,743,405 405,013 241,576 1,906,842
Ambulance & Rescue Services 2,388,702 19,405 263,196 2,144,912
Medical Examiner 20,201 10,605 765 30,041
Other Public Safety -- 100,217 -- 100,217
Total Public Safety 88,249,739 3,090,988 5,004,234 86,336,493
Physical Environment:
Conservation & Resource Mgmt 242,340 39,260 25,764 255,836
Transportation:
Road and Street Facilities 3,754,636 299,102 114,210 3,939,528
Water Transportation Systems -- 1,717,476 -- 1,717,476
Parking Facilities 799,963 _- __ 799,963
Other Transportation Services 111,127 -- -- 111,127
Total Transportation 4,665,726 2,016,578 114,210 6,568,094
Economic Environment:
Employment Development 1,293 __ __ 1,293
Industry Development 445,136 2,601 3,483 444,254
Veteran's Services 37,834 1,115 2,505 36,444
Total Economic Environment 484,263 3,716 5,988 481,991
Human Services:
Hospitals 34,510 -- -- 34,510
Health 2,614,798 111,666 169,474 2,556,990
Public Assistance 749,031 2,990 91,991 660,030
Other 1,002,385 479,444 117,227 1,364,602
Total Human Services 4,400,724 594,100 378,692 4,616,132
G-85
MONROE COUNTY, FLORIDA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENT FUNDS
SCHEDULE OF CHANGES BY FUNCTION AND ACTIVITY -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2002
October 1, September 30,
2001 Additions Deductions 2002
Culture and Recreation:
Libraries 4,544,214 196,151 26,177 4,714,187
Parks and Recreation 3,638,699 3,520,359 1,483,019 5,676,040
Special Recreation Facilities 321,810 9,430 29,463 301,777
Other Culture and Recreation 451,722 20,367 8,722 463,367
Total Culture and Recreation 8,956,445 3,746,307 1,547,381 11,155,371
---------------
Court Related:
General Administration 284,415 19,593 79,549 224,459
Circuit Court-Criminal 147,357 27,497 39,907 134,947
Circuit Court-Civil 25,680 2,153 23,527
Circuit Court-Family 29,177 4,055 33,232
Circuit Court-Juvenile 55,547 4,900 7,841 52,606
Circuit Court-Probate 5,798 1,356 1,990 5,164
General Operations 7,891,351 62,200 431,641 7,521,910
County Court-Criminal 40,260 2,494 2,195 40,559
County Court-Civil 13,372 2,351 11,021
County Court-Traffic 29,884 1,625 801 30,708
Total Court Related 8,522,841 123,720 568,428 8,078,133
Construction in Progress 12,074,618 8,142,632 10,734,272 9,482,978
Total $ 165,638,365 $ 51,123,199 $ 25,763,467 $ 190,998,097
G-86
THIS PAGE INTENTIONALLY LEFT BLANK
�
MONROE COUNTY, FLORIDA
SEPTEMBER 30,2002
�
GOVERNMENT-WIDE EXPENSES BY FUNCTION
2002
General Government $ 30'780.254
r~ Public Safety 73,365.170
Physical Environment 1.575'172
Transportation 5.804.332
'- Economic Environment 15.426'687
Human Services 7.957.874
Culture and Recreation 5'333.122
-` Court Related 8.622.904
Interest on long-term debt 740'593
Solid Waste 14.754.335
-` Toll Bridge 726.011
Key West Airport 5'714.001
Marathon Airport 1[000,231
-- Total government-wide expenses by function $ 171800675
' GOVERNMENT-WIDE REVENUES
Proaram Revenues
-`
Charges for services $ 47.623'872
Operating grants and contributions 12.701.238
Capital grants and contributions 15.739.793
General Revenues
Taxes:
Ad Valorem Taxes 54.584.047
' Tourist Impact Tax 1.072.187
Gas Tax 5,038,354
1/2 Cent So|enTax 15,870.358
-` One Cent |nfraeLru:tureTox 12.769'884
Tourist Development Tax 11'799'207
Other Taxes 1'128.287
~ � Other State Shared Revenue 3.154,471
|
/ Unrestricted Investment Income 3.848.872
Miscellaneous 3.890,714
'--/ Transfers 749401
' Total government-wide revenues $ � 100870285-
Only one year is presented due to initial GASB 34 implementation in fiscal year 2002.
H-1
MONROE COUNTY, FLORIDA
GENERAL GOVERNMENT EXPENDITURES BY FUNCTION
FOR LAST TEN FISCAL YEARS
FISCAL GENERAL PUBLIC PHYSICAL TRANS- ECONOMIC
YEAR GOVERNMENT SAFETY ENVIRONMENT PORTATION ENVIRONMENT
1993 $ 20,908,679 $ 34,331,564 $ 741,354 $ 4,175,462 $ 7,811,825
1994 23,460,049 38,321,175 1,305,061 4,263,681 7,996,073
1995 29,390,253 41,240,319 1,160,034 6,168,342 9,616,404
1996 24,652,862 45,968,956 1,334,988 4,836,343 9,408,309
1997 26,213,577 51,527,757 946,811 5,663,889 9,617,725
1998 21,004,358 56,691,835 2,299,807 4,507,675 10,747,966
1999 27,485,498 65,102,191 2,174,127 5,762,030 11,686,359
2000 21,771,656 72,758,894 3,847,743 4,694,097 11,659,885
2001 22,155,936 80,269,749 2,080,369 5,712,651 11,772,376
2002 31,214,821 82,854,954 1,561,508 5,976,504 15,393,516
* Incudes all governmental fund types, except capital projects.
H-2
HUMAN CULTURE T DEBT
SERVICES ATI RELATED SERVICE TOTAL*
$ 5,719,640 $ 2,345,014 $ -- $ 7,037,236 $ 83,070,774
9,787,823 2,757,703 -- 4,627,836 92,519,401
5,573,627 2,703,504 -- 6,888,070 102,740,553
5,769,102 4,332,830 -- 5,777,227 102,080,617
5,862,235 3,657,464 -- 5,971,019 109,460,477
6,237,775 3,720,300 6,615,544 5,865,981 117,691,241
6,303,742 4,725,431 6,856,998 5,618,956 135,715,332
6,873,898 3,872,241 6,959,147 5,582,234 138,019,795
7,121,592 3,458,415 7,099,591 5,661,809 145,332,488
7,488,693 3,791,980 7,766,512 6,049,706 162,098,194
H-3
MONROE COUNTY, FLORIDA
GENERAL GOVERNMENT REVENUE BY SOURCE
FOR LAST TEN FISCAL YEARS
LICENSES INTER CHARGES
FISCAL AND GOVERN- FOR
YEAR TAXES PERMITS MENTAL SERVICES
1993 $ 53,908,727 $ 2,422,039 $ 18,163,244 $ 4,224,315
1994 54,441,515 2,018,078 19,514,402 4,895,466
1995 58,121,769 2,124,995 20,256,479 8,086,331
1996 62,514,109 2,481,768 26,456,481 9,534,513
1997 65,383,485 2,227,459 29,245,422 8,590,395
1998 68,833,788 2,295,628 33,651,691 8,751,295
1999 67,721,136 2,125,529 43,887,413 8,504,837
2000 69,450,570 1,960,901 41,797,292 7,757,517
2001 67,550,895 1,572,473 43,260,478 15,164,412
2002 83,342,742 1,916,623 43,285,349 16,774,154
*Includes all governmental fund types.
H-4
FINES AND INVESTMENT I C L-
F IT INCOME LANEOUS TOTAL*
$ 2,214,505 $ 2,314,117 $ 1,823,814 $ 85,070,761
2,955,435 2,558,970 2,200,160 88,584,026
2,486,360 4,018,259 4,245,450 99,339,643
2,807,175 5,266,515 2,603,888 111,664,449
4,420,164 5,696,786 2,388,447 117,952,158
3,094,869 6,329,767 3,471,378 126,428,416
28,631,619 5,790,945 4,843,391 161,504,870
3,234,064 8,567,628 1,773,217 134,541,189
4,728,738 7,292,607 1,988,008 141,557,611
9,369,901 3,624,547 2,099,324 160,412,640
H-5
MONROE COUNTY, FLORIDA
PROPERTY TAX LEVIES AND COLLECTIONS
FOR LAST TEN FISCAL YEARS
FISCAL TAX TAX PERCENT OF
YEAR LEVY COLLECTION LEVY COLLECTED
1993 $ 42,637,049 $ 41,350,979 97.0
1994 43,472,080 42,014,616 96.6
1995 48,129,060 46,502,205 96.6
1996 51,350,380 49,747,700 96.9
1997 53,523,947 51,917,045 97.0
1998 56,473,845 54,723,468 97.0
1999 55,411,449 53,578,782 97.0
2000 56,096,471 54,023,766 96.0
2001 53,154,741 51,323,260 96.0
2002 56,741,898 54,763,033 97.0
Property tax levies, based on assessed values as of January 1st, become due and payable on
November 1st of each year. A four percent discount is allowed if the taxes are paid in November,
with the discount declining by one percent each month thereafter. Accordingly, taxes collected will
never be one hundred percent of the tax levy. Taxes become delinquent on April 1 st of each year
and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later
than June 1 st of each year.
Property taxes receivable and a corresponding reserve for uncollectible property taxes are not
included in the financial statements as there are no delinquent taxes as of September 30, 2002.
Source: Monroe County Tax Collector
H-6
MONROE COUNTY, FLORIDA
ASSESSED AND ESTIMATED CTU VALUE OF TAXABLE PROPERTY
FOR LAST TEN FISCAL YEARS
REAL PROPERTY PERSONAL PROPERTY TOTAL
YEAR ESS VALUE ASSESSED VALUE SSEVALUE
1993 $ 6,205,863,228 $ 310,418,654 $ 6,516,281,882
1994 6,140,029,454 318,280,985 6,458,310,439
1995 6,601,604,418 338,856,309 6,940,460,727
1996 6,856,274,547 360,857,198 7,217,131,745
1997 6,970,972,120 355,388,938 7,326,361,058
1998 7,513,987,881 341,038,010 7,855,025,891
1999 7,951,158,054 363,277,323 8,314,435,377
2000 8,682,695,235 392,464,314 9,075,159,549
2001 9,560,072,249 398,805,072 9,958,877,321
2002 10,903,750,374 419,964,709 11,323,715,083
Assessed values used are net taxable values after deducting allowable statutory exemptions.
Property is assessed as of January 1st and taxes based on those assessments are levied and
become due on the following November 1st. Therefore, assessments and levies applicable to a
certain tax year are collected in the fiscal year ending during the next succeeding calendar year.
Estimated actual value for each tax year is equal to the assessed value. The ratio of total
assessed to the total estimated actual value is 100% for each tax year.
Source; Monroe County Property Appraiser
H-7
MONROE COUNTY, FLORIDA
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
FOR LAST TEN FISCAL YEARS
FISCAL PROPERTY BANK
YEAR VALUE* CONSTRUCTION DEPOSITS**
1993 $ 4,447,309,657 $ 91,934,986 $ 923,935,000
1994 4,390,694,004 66,414,893 952,120,000
1995 4,791,995,498 88,598,075 947,751,000
1996 4,957,041,364 79,313,136 999,568,000
1997 4,978,695,909 81,984,599 1,071,370,000
1998 5,221,503,169 81,159,701 1,117,690,000
1999 4,399,264,593 66,148,495 1,255,767,000
2000 4,742,183,007 108,526,787 1,346,580,000
2001 4,330,433,917 70,942,170 1,427,373,000
2002 5,022,430,274 88,916,136 1,531,251,000
Taxable property value and construction does not include the municipal areas of the County.
In Fiscal year 1999, Islamorada incorporated. in Fiscal year 2001, Marathon Incorporated.
Construction amounts include new taxable construction minus deletions from the Tax Roll.
Source: Monroe County Property Appraiser
** Florida Banker's Association
H-8
MONROE COUNTY, FLORIDA
PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS
FOR LAST TEN FISCAL YEARS
TAX RATES (MILLAGE)
SCHOOL BOAR® COUNTY*
TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER" TOTAL
1993 6.0910 5.5903 1.4065 13.0878
1994 6.2050 5.71142 1.1851 13.1043
1995 6.4330 6.0983 1.2851 118164
1996 6.2530 6.0857 1.3840 13.7227
1997 5.9021 5.8089 1.5850 13.2960
1998 6.0730 5.5354 1.6391 13.2475
1999 5.6550 5.1056 1.6391 12.3997
2000 5.1840 4.2181 1.6391 11.0412
2001 4.9890 4.4369 2.2357 11.6616
2002 4.7130 4.1586 1.9160 10.7876
Property is assessed as of January 1 st and the taxes based on those assessments are levied according to the tax rate
in effect during that tax year and become due on November 1st. Therefore, assessments and tax levies applicable'to
a certain tax year are collected in the fiscal year ending during the following calendar year.
Monroe County does not have outstanding debt funded by ad valorem taxes.
* County millage consists of the General Revenue Fund, the Fine and Forfeiture Fund, the Health Clinic and the
General Purpose Fund.
**Consists of the following districts: Monroe County Mosquito Control, South Florida Water Management, Okeechobee
Basin Fund, Big Cypress Fund, Everglades Construction Project and Monroe County Road Patrol Law Enforcement,
Source: Monroe County Tax Collector
H-9
MONROE COUNTY, FLORIDA
PRINCIPAL TAXPAYERS
2002 FISCAL PERCENTAGE
ASSESSED YEAR TAXES OF TOTAL
TAXPAYER** VALUE* COLLECTED** COLLECTED**
1. Bellsouth $ 80,454,860 $ 889,213 0.59%
2. Casa Marina 56,848,020 758,612 0.50%
3. Hilton Resorts & Marina 39,662,221 538,745 0.36%
4. Cheeca Lodge 32,831,350 446,204 0.29%
5. Pier House 29,125,158 388,662 0.26%
6. Sheraton Suites 27,919,313 372,571 0.25%
7. Hawks Cay 26,920,666 339,681 0.22%
8. Southernmost Beach LP 24,510,905 337,309 0.22%
9. Sheraton Key Largo 23,320,602 270,516 0.18%
10. Holiday Inn Key West 22,071,304 300,668 0.20%
$ 363,664,399 $ 4,642,181 3.07%
Source: * Monroe County Property Appraiser
** Monroe County Tax Collector
H-10
MONROE COUNTY, FLORIDA
RATIO OF NET GENERAL BONDED DEBT
TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA
FOR LAST TEN FISCAL YEARS
LP P TY
TAXABLE GROSS DEBT
ASSESSED BONDED SERVICE
YEAR POPULATION* VALUE** DEBT FUNDS
1993 81,766 $ 6,516,281,882 $ $
1994 81,796 6,458,310,439
1995 81,850 6,940,460,727
1996 80,730 7,217,131,745
1997 81.919 7,326,361,058
1998 85,646 7,513,987,881
1999 79,941 7,951,158,054
2000 79,589 8,682,695,235
2001 79,240 9,560,072,249
2002 79,330 10,903,750,374
Property Taxable Value Assessments are as of January 1 st of each year.
Monroe County does not have general bonded debt.
Source: U.S. Bureau of the Census
Monroe County Property Appraiser
H-1 1
MONROE COUNTY, FLORIDA
COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT
SEPTEMBER 30, 2002
PERCENTAGE
APPLICABLE TO THIS OVERLAPPING
GOVERNMENTAL UNIT GROSS DEBT GOVERNMENTAL UNIT NET DEBT
Monroe County, Florida $ -- -- $ --
Monroe County does not have outstanding general obligation debt funded by ad valorem taxes.
H-12
MONROE COUNTY, FLORIDA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED
DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES
FOR LAST TEN FISCAL YEARS
RATIO OF DEBT
GENERAL SERVICE TO
OTHER TOTAL GOVERNMENT GENERAL
FISCAL DEBT DEBT EXPENDITURES GOVERNMENT
YEAR PRINCIPAL INTEREST SERVICE SERVICE* EXPENDITURES
1993 $ 3,932,492 $ 2,827,261 277,483 $ 7,037,236 83,070,774 8.47%
1994 3,000,000 1,500,948 126,888 4,627,836 92,519,401 5.00%
1995 3,315,000 3,407,870 165,200 6,888,070 102,740,553 6.70%
1996 3,475,000 2,198,015 104,212 5,777,227 102,080,617 5.66%
1997 3,655,000 2,014,990 301,029 5,971,019 109,460,479 5.46%
1998 3,845,000 1,298,096 722,885 5,865,981 117,691,241 4.99%
1999 4,280,000 1,263,255 75,701 5,618,956 135,715,332 4.14%
2000 4,455,000 1,034,686 92,548 5,582,234 138,019,795 4.04%
2001 4,690,000 818,836 152,973 5,661,809 145,332,488 3.90%
2002 4,855,000 630,195 564,511 6,049,706 162,098,194 3.73%
Debt Service includes principal and interest on general obligation bonds, revenue bonds,
bond anticipation notes and other loan and notes payable.
Interest includes fiscal charges.
H-3
H-1 3
MONROE COUNTY,FLORIDA
SCHEDULE OF REVENUE BOND COVERAGE
MUNICIPAL SERVICE DISTRICT-WASTE
FOR LAST TEN FISCAL YEARS
NET REVENUE DEBT SERVICE REQUIREMENTS
FISCAL GROSS AVAILABLE FOR TIMES
YEAR REVENUE* EXPENSES** DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE
1993 $ 16,094,726 $ 13,640,389 $ 2,454,337 $ 285,000 $ 606,307 $ 891,307 2.75
1994 15,619,182 11,673,498 3,945,684 300,000 590,918 890,918 4.43
1995 14,310,678 12,452,817 1,857,861 315,000 574,117 889,117 2.09
1996 15,183,770 13,055,040 2,128,730 335,000 556,162 891,162 2.39
1997 15,352,388 13,452,269 1,900,119 355,000 536,732 891,732 2.13
1998 16,116,708 14,058,422 2,058,286 375,000 515,788 890,788 2.31
1999 43,130,141 42,069,856 1,060,285 405,000 493,288 898,288 1.18
2000 14,648,737 12,760,853 1,887,884 425,000 468,380 893,380 2.11
2001 14,283,981 12,046,585 2,237,396 455,000 441,605 896,605 2.50
2002 13,891,015 12,738,898 1,152,117 480,000 412,485 892,485 1.29
* "Gross Revenue" shall mean all rates, fees, charges, assessments or other income received by the County
or accrued to the County or any agency thereof in control of the management and operation of said
Municipal Service District-Waste. Excluded from "Gross Revenue" is interest earned on funds held in
escrow for the retirement of refunded 1980 Bonds. Fiscal year 1999 revenue includes $3,560,134 match
transferred for a portion of Hurricane Georges expenditures.
**"Expenses" exclude depreciation of fixed assets and amortization of deferred charges which are reflected
as expenses in the financial statements.
H-14
MONROE COUNTY, FLORIDA
SCHEDULEOF INSURANCE COMPANIES
SEPTEMBER 30, 2002
INSURANCE COMPANY POLICY PERIOD
National Union Fire Insurance Company 10/01/01 - 9/30/02
Insurance Company of North America 07/01/02 - 03
Preferred Governmental Claim Solutions 10/01/01 - 09/30/02
Bankers Insurance Company& Catawba Insurance 09/20/02 -03, 09/18/02 - 03, 05/18/02 - 03
Company 10/11/01 - 02, 04/03/02 -03, 08/05/02 - 03
09/24/02 - 03, 10/05/01 -02, 07/19/02 - 03
01/29/02 - 03, 06/18/02 - 03, 08/01/02 - 03
06/27/02 - 03, 11/19/01 -02, 02/22/02 - 03
Florida Municipal Insurance Trust 10/01/01 - 09/30/02
Colony Insurance Company 05/01/02-05/01/03
Worker's Compensation Volunteer Firefighters - Hartford 10/01/01-09/30/02
Old Republic Insurance Company 07/27/02 - 03
United Capitol Insurance Company 02/12/98-03
United National Insurance 12/20/01 - 02
Progressive Insurance Company 09/16/02 - 03
Florida Windstorm Underwriting Association 05/21/02 - 03
Omaha Property & Casualty 02/20/01-02, 08/24/01-02
Florida Sheriffs Self-Insurance Fund 10/01/01 - 02
Hartford Life Insurance 10/01/01 - 09/30/02
Aliianz Insurance Co. 04/01/02 - 05/31/03
American Alternative Insurance 10/01/01 - 09/30/02
Employers of Wausau 04/16/01 - 03
H-15
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE AGENCIES
SEPTEMBER 30, 2002
EXPIRATION ANNUAL
AGENCY DATE PREMIUM
Arthur J. Gallagher& Co. 04/16/03 $ 4,835
12/20/02 10,139
07/21/03 66,621
Acordia National 09/30/02 242,544
Porter Allen Insurance Company 09/18/03 24,165
04/03/03 32,639
10/05/02 3,878
06/18/03 630
05/18/03 1,939
08/05/03 1,986
07/19/03 3,506
11/30/02 1,103
08/01/03 8,090
10/11/02 2,156
09/24/03 3,079
01/29/03 1,969
09/20/03 8,979
06/27/03 5,244
11/19/02 604
02/22/03 326
The Johnson's Insurance Agency 02/20/03 2,288
05/21/03 190,499
08/24/03 3,286
Florida League of Cities 10/01/02 157,001
05/01/03 1,750
The CIMA Companies, Inc. 07/01/02 - 03 2,138
VFIS of Fla. 10/01/02 40,806
Hunt Insurance Group, Inc. 09/30/02 25,000
Marsh USA, Inc. 04/01/03 445,421
The Hartford Life Ins. 09/30/02 153,680
H-16
MONROE COUNTY, FLORIDA
SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS
SEPTEMBER 30, 2002
ANNUAL AMOUNT OF
NAME AND TITLE F OFFICIAL SALARY SURETY BOND
Charles "Sonny" McCoy- Mayor, Board of County Commissioners $ 38,556 $ 2,000
Dixie Spehar- Member, Board of County Commissioners 38,556 2,000
George Neugent- Member, Board of County Commissioners 38,556 2,000
Murray Nelson - Member, Board of County Commissioners 38,556 2,000
Humberto Jimenez- Member, Board of County Commissioners 38,556 2,000
Danny L. Kolhage - Clerk of Circuit Court and Chief Financial Officer 95,978 5,000
Richard D. Roth - Sheriff 103,492 15,000
Harry L. Sawyer, Jr. - Supervisor of Elections 80,732 5,000
Ervin A. Higgs - Property Appraiser 95,978 10,000
Danise Henriquez- Tax Collector 95,978 50,000
James Roberts - County Administrator 130,001 --
H-17
MONROE COUNTY, FLORIDA
DEMOGRAPHIC STATISTICAL DATA
LAST TEN YEARS
SCHOOL UNEMPLOYMENT
PER CAPITA ENROLLMENT RATE
YEAR POPULATION (1) INCOME (2) (3) PERCENTAGE (4)
1993 81,766 $ 23,982 8,789 3.6
1994 81,796 24,866 9,140 3.9
1995 81,850 26,455 9,328 3.9
1996 80,730 28,236 9,422 2.9
1997 81,919 29,657 9,529 2.5
1998 85,646 NA 9,213 2.7
1999 79,941 NA 9,194 2.3
2000 79,589 NA 8,979 2.0
2001 79,240 NA 8,847 2.4
2002 79,330 NA 8,767 2.7
NA- Data Not Currently Available
Sources:
(1) U.S. Bureau of the Census
(2) U.S. Department of Commerce, Bureau of Economic Analysis
(3) Monroe County School Board
(4) U.S. Department of Labor, Bureau of Labor Statistics
H-18
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA
SEPTEMBER 30. 2082
�
Government Structure
Governing Body: Monroe County Board of County Commissioners
Number ofSeats: 5
Length ofTerm: 4yoana
-- Chairman: Chosen annually by fellow commissioners
Chief Administrative Position: County Administrator
Date originally established EDUCATION:
constitutionally: July 3. i823 Number ofschools:
—~ High Schools 3
Date of present constitution Middle Schools 1
establishment: May 13' 1887 Elementary Schools 5
~� Midd|e/E|emnnbsrySohon|s 3
Form ofgovernment: Constitutional County
Number of Administrators 31
Present area: 1.875.54 square miles Number ofTeachers 607
Source: Monroe County School Board
POPULATION:
Date Residents Increasei% EMPLOYEES:
1993 81.766 Property Appraiser 43
-� 1994 81'790 0.04Y6 Tax Collector 55
1995 81.850 0.07Y6 Board of County Commissioners 588
1988 80.730 -1.37Y6 Clerk of Circuit Court 105
^-1 1997 81.919 1.4796 Supervisor ofElections 13
1098 85.646 4.55% Sheriff 543
1999 79.941 -6.60Y6 Land Authority 2
^7 2800 79.589 -0.4496
� 2001 79.240 -0.4496
2002 79.330 0.11% AMBULANCE SERVICE:
—7 Number of vehicles D
Number ofemployees 46
Source: U.8. Bureau of the Census Number ofvolunteers 37
_ H-10
COUNTY,MONROE FLORIDA
MISCELLANEOUS STATISTICAL DATA -CONTINUED
SEPTEMBER 3 , 2002
HEALTH CARE: Number POLICE PROTECTION:
Medical Facilities of Beds Number of stations 4
Lower Keys Medical Center 167 Number of employees:
Fisherman's Hospital 58 Certified Law Enforcement 198
Mariner's Hospital 42 Support Personnel 192
Certified Corrections 153
Source: Agency for Health Care Administration Source: Monroe County Sheriffs
Office of Health Facility Regulation Department
FIRE PROTECTION: PUBLIC LIBRARIES:
Number of stations 9 Library Facilities 5
Number of volunteers 150 Library Holdings 166,814
H-20
MARVA GREEN, P.A.
Certified Public Accountant
Members American Institute and Florida Institute
of Certified Public Accountants
P.O. Box 1529
3132 Northside Dr.,Suite 101 Tel. (305)294-2581
Key West, FL 33041-1529 Fax(305)294-4778
INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND
STATE FINANCIAL ASSISTANCE AND SCHEDULE OF MATCHING REQUIREMENTS
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
We have audited the basic financial statements of the Board of County
Commissioners of Monroe County, Florida (the "Board") as of and for the year
ended September 30, 2002, and have issued our report thereon dated March 24,
2003. These basic financial statements are the responsibility of the Board's
management. Our responsibility is to express an opinion on the basic
financial statements based on our audit.
We conducted our audit in accordance with U.S. generally accepted auditing
standards and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the basic financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the basic financial statements. An
audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
Our audit was made for the purpose of forming an opinion on the basic
financial statements of the Board taken as a whole. The accompanying schedule
of expenditures of federal awards and state financial assistance is presented
for the purpose of additional analysis as required by the U.S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and
Non-Profit Organizations and the Florida Single Audit Act. The accompanying
schedule of matching requirements required by the grantor is also presented
for purposes of additional analysis. The accompanying schedules are not a
required part of the basic financial statements. Such information has been
subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated, in all material
respects, in relation to the basic financial statements as a whole.
A
Marva Green P.A. , Inc.
Certified Public Accountants
March 24, 2003
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance
For the Fiscal Year Ended September 30, 2002
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Department of Agriculture:
Direct Program:
Hurricane Georges Canal Cleaning 10.904
Passed through State Department of Elder Affairs and Alliance for Aging:
USDA 2001 10.570
USDA 2002 10.570
Total Program
Total Federal Agency
Department of Commerce:
Passed through National Oceanic&Atmospheric
Administration:
Sentinel Fisheries Program-00 11.427
Department of Health and Human Services:
Passed through State Department of Elder Affairs and Alliance for Aging:
Title 1116 Support Services-2001 93.044
Title 11113 Support Services-2002 93.044
Total Program
Title IIIC-1 Congregate Meals-2001 93.045
Title IIIC-2 Home Delivered Meals 2001 93.045
Title IIIC-1 Congregate Meals-2002 93.045
Title IIIC-2 Home Delivered Meals 2002 93.045
Total Program
Title III-D In-Home Services-2002 93.052
Passed through Florida Department of Revenue:
Child Support Enforcement Title IV-D 93.563
Passed through State Department of Community Affairs:
Low Income Home Energy Assistance Prog 2001 93.568
Low Income Home Energy Assistance Prog 2002 93.568
Total Program
Total Federal Agency
Department of Housing and Urban Development
Passed through State Department of Community Affairs:
Affordable Housing Coordination 14.228
The accompanying notes are an integral part of this schedule
1-2
Cash
Contract Grant (Number Receipts Expenditures
68-4209-9-208 339,063 --
US 151 15,235 11,140
US251 17,124 22,538
32,359 33,678
371,422 33,678
40WCNCO04656 9,020 7,252
AA129 65,952 43,068
AA229 50,074 80,579
116,026 123,647
AA129 56,924 33,949
AA129 102,791 55,160
AA229 68,479 102,911
AA229 105,243 190,965
333,437 382,985
AA229 8,046 20,024
CC344 90,944 99,629
01 EA-90-11-54-01-018 59,735 30,930
02EA-2J-11-54-01-018 28,811 49,697
88,546 80,627
636,999 706,912
02DB-78-11-54-22-010 17,729 17,729
1-3
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ending September 30, 2002
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Department of Justice:
Direct Program:
Bureau of Justice Assistance:
Local Law Enforcement Block Grant 16.592
Local Law Enforcement Block Grant 16.592
Local Law Enforcement Block Grant 16.592
Local Law Enforcement Block Grant 16.592
Total Program
Passed through Florida Department of Law Enforcement:
Byrne Formula Grant Program- Inmate Intervention/Residential Program -2001 16.579
Byrne Formula Grant Program- Heron Residential Program-2001 16.579
Byrne Formula Grant Program-Teenline Crisis Intervention & Referral-2002 16.579
Byrne Formula Grant Program-Juvenile Community Intervention Program-2001 16.579
Byrne Formula Grant Program- Residential Detox Program -2001 16.579
Byrne Formula Grant Program- Residential Detox Program -2002 16.579
Byrne Formula Grant Program- Samuel's House Shelter-2001 16.579
Byrne Formula Grant Program- Samuel's House Shelter-2002 16.579
Byrne Formula Grant Program- Sunrise House-2001 16.579
Byrne Formula Grant Program- Sunrise House-2002 16.579
Byrne Formula Grant Program- Street Smart Gang Prevention-2002 16.579
Byrne Formula Grant Program- Residential Drug and Alcohol Treatment-2002 16.579
Byrne Formula Grant Program- Monroe Youth Challenge Program-2002 16.579
Byrne Formula Grant Program- Sheriff Case Manager-2002 16.579
Total Program
Residential Substance Abuse Treatment for State Prisoners-2001 16.593
Residential Substance Abuse Treatment for State Prisoners-2002 16.593
Total Program
Total Federal Agency
Department of Labor:
Passed through National Council on the Aging, Inc.:
Senior Community Service Project 2001 17,235
Senior Community Service Project 2002 17.235
Senior Community Service Title V Project 2001 17.235
Total Program
The accompanying notes are an integral part of this schedule
1-4
Cash
Contract Grant Number Receipts Expenditures
1999-LB-VX-7835 -- 34,454
2001-LB-BX-0035 -- 46,621
2001-LB-BX-1 575 108,142 --
2002-LB-BX-0240 88,050 --
196,192 81,075
01-CJ-J 1-11-54-01-111 64,679 --
01-CJ-J 1-11-54-01-107 11,062 --
02-CJ-2H-11-54-01-134 7,340 10,182
01-CJ-J 1-11-54-01-109 9,425 --
01-CJ-J 1-11-54-01-108 6,973 --
02-CJ-2H-11-54-01-129 8,513 22,954
01-CJ-J 1-11-54-01-110 28,857 --
02-CJ-2H-11-54-01-132 17,039 29,085
01-CJ-J 1-11-54-01-112 7,513 --
02-CJ-2H-11-54-01-128 6,732 11,533
02-CJ-2H-11-54-01-127 6,330 16,749
02-CJ-2H-11-54-01-130 15,291 45,155
02-CJ-2H-11-54-01-131 -- 25,986
02-CJ-2H-11-54-01-133 6,718 20,242
196,472 181,886
01-CJ-9K-11-54-01-006 58,449 43,704
02-CJ-2A-11-54-01-004 21,859 64,593
80,308 108,297
472,972 371,258
AD-1169-30-15-512 130,053 104,217
AD-12521-02-55-12 14,685 26,244
OW-PY'01-04-00 46,109 64,401
190,847 194,862
1-5
Monroe County, Florida '
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Department of Labor-Continued:
Passed through South Florida Employment&Training Consortium:
JTPA Liaison 2000 17.250
JTPA Liaison 2001 17.250
JTPA Summer Youth Employment& Trng Prg 00 17.250
Total Program
Total Federal Agency
Department of Transportation:
Direct Program:
Federal Aviation Administration:
Key West/Marathon AIP-1198 20.106
Key West AIP-1400 20.106
Key West AIP-3715 20.106
Key West AIP-3716 20.106
Key West AIP-3716 20.106
Key West AIP-3718 20.106
Key West AIP-3719 20.106
Marathon AIP-4415 20.106
Marathon AIP-4416 20.106
Total Program
Transportation Planning Assistance 20.205
National Highway Traffic Safety Administration:
Sheriffs Office Motorcycle Safety Project 20.600
Sheriff's Office Child Restraint Safety Program 20.600
Total Program
Total Federal Agency
The accompanying notes are an integral part of this schedule
1-6
Cash
Contract Grant Number Receipts Expenditures
WWW-PY'01-01-01 1,729 --
WWW-PY'01-01-02 22,970 26,283
W IA-YS-PY'00-25-06 47,390 --
72,089 26,283
262,936 221,145
3-12-0037-1198 -- 33,549
3-12-0037-1400 391,566 202,438
3-12-0037-1501 1,262,604 1,710,517
3-12-0037-1602 50,750 50,750
3-12-0037-1702 -- 848
3-12-0037-1802 -- 21,649
3-12-0037-1902 -- 529,842
3-12-0044-1500 3,624 24,160
3-12-0044-1601 542,695 597,451
2,251,239 3,171,204
FAP#8888-488/Ai893 104,275 96,670
FM-01-25-02-01/AJ929 60,477 --
OP-01-02-20-01/AJ979 35,788 --
96,265 --
2,451,779 3,267,874
1-7
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
Federal/State Agency,
Pass-through Entity CFDA
Federal Program/State Project Number
Federal Emergency Management Agency:
Passed through State Department of Community Affairs:
Hurricane Georges - FEMA-1249-DR-FL 83.548
Tropical Storm Mitch- FEMA-Dk-1259-FL 83.548
Hazardous Mitigation Shutter Project 83.548
Hazardous Mitigation Old Courthouse Shuttering Project 83.548
Total Program
Terrorism Preparedness 83.552
EMA State and Local Assistance FY 02 83.552
Total Program
Passed through State Department of Insurance:
Florida Wildfires 2001-FEMA-DSR-2359
Total Federal Agency
U.S. Fish and Wildlife Service:
Passed through State Department of Environmental Protection:
Clean Vessel Act 15.616
Total Schedule of Expenditures of Federal Awards
The accompanying notes are an integral part of this schedule
1-8
Cash
Contract Grant Number Recei is Expenditures
01 UN-6P-11-54-15-007 151,114 87,283
01 HM-4R-11-54-15-009 -- 7,232
01 HM-4R-11-54-15-006 81,360 81,013
01-HM-14-11-54-15-022 142,461 137,952
374,935 313,480
02-PR-70-07-38-01-005 -- 397
02-CP-04-11-54-01-044 -- 22,903
-- 23,300
01-01-920 7,609 7,609
382,544 344,389
LE328 CVA 98-196 -- 50,000
$ 4,605,401 $ 5,020,237
!-9
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
CSFA
State Agency Name Number
Florida Department of Community Affairs:
On-site Sewage Replacement- Canal Study/Post Disaster/Little Venice 52.003
Emergency Management Base Grant-2001 52.008
Emergency Management Base Grant-2002 52.008
Total Program
Hazardous Material Emergency Plan-2001 52.023
Hazardous Material Emergency Plan-2002 52.023
Total Program
Sanitary Wastewater Master Plan
Total Department
Florida Department of Elder Affairs:
Home Care for the Elderly-2001 65.001
Home Care for the Elderly - 2002 65.001
Total Program
Alzheimer's Disease Initiative - 2001 65.004
Alzheimer's Disease Initiative - 2002 65.004
Total Program
Community Care for Elderly 2000 65.010
Community Care for Elderly 2001 65.010
Community Care for Elderly 2002 65.010
Total Program
Total Department
Florida Department of Environmental Protection:
Litter& Marine Debris Grant-2002 37.009
Solid Waste Recycling & Education 2002 37.011
Small Counties Solid Waste -2002 37.012
Waste Tire Solid Waste-2002 37.015
Upper Keys Community Pool 37.017
Stormwater Master Plan 37.039
Total Department
Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-10
Cash Transfer To
Contract Grant Number Receipts Expenditures u reci lenW
01-DR-16-11-54-01-001 457,462 103,800 --
01-C P-04-11-54-01-044 34,758 -- --
02-CP-04-11-54-01-044 76,837 102,974 --
111,595 102,974 --
01-CP-11-11-54-22-025 5,001 5,001 --
02-CP-11-11-54-22-031 1,878 --
6,879 5,001 --
99-DR-1 P-11-54-01-001 -- 56,366 --
575,936 -268,141
KH-172 3,269 2,707 --
KH-272 -- 379 -
3,269 3,086 --
KZ197 41,758 37,992 -
KZ297 1,252 11,067 --
43,010 49,059 --
KC071 7,318 --
KC171 475,169 362,983 --
KC271 24,945 129,791 --
507,432 492,774 -
553,711 544,919 --
LCO2-22 6,800 12,839 12,839
RE02-22 9,840 127,034 127,034
SCO2-24 36,310 50,000 --
WT02-24 81,912 89,586 --
P0208 180,000 180,000 180,000
WM739 22,713 -- -
337,575 459,459 319,873
-11
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
CSFA
State Agency Name Number
Florida Department of Health and Rehabilitative Services:
Rural Matching Grant 2001 64.003
EMS Matching Grant-Hazardous Materials Response 64.003
Total Program
EMS County Award 2000 64.005
EMS County Award 2001 64.005
Total Program
Total Department
Florida Department of Highway Safety and Motor Vehicles:
Choose Life License Plates Fees --
Florida Department of State:
Voting Systems Assistance 45.029
Voter Educ., Poll Worker Recruitment& Training 45.029
Total Program
State Aid to Libraries 45.030
South Florida Court Records Preservation --
Total Department
Florida Department of Transportation:
Bicycle & Pedestrian Plan 2001-2002 --
Florida Keys Scenic Highways Coordinator --
Long Range Transportation Plan Update --
Overseas Heritage Trail Design & Construction 55.008
Key West Airport -
Key West Airport --
Key West Airport --
Key West Airport --
Key West Airport --
Key West Airport --
Key West Airport --
Key West Airport 55.004
Key West Airport 55.004
* Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-12
Cash Transfer To
Contract Grant Number _Receipts Expenditures Subrecipient *
MRG008 -- 26,025 --
EM276 95,581 26,250 --
95,581 52,275 --
00044 -- 6,349 --
CG 1044 53,584 1,573 --
53,584 7,922
149,165 60,197
2,366 -- --
32,904 32,904 32,904
61,875 61,875 61,875
94,779 94,779 94,779
02-ST-32 175,078 175,078 --
11-10 2,000 -- --
271,857 269,857 94,779
FM25207711401/AI931 108,919 99,745 --
FM25207711401/AK519 21,037 25,000 --
WPI#6596618/AE270 14,847 -- -
AL005/4105004-1-54-01 -- 753 -
WPI#6826783/AF373 212,781 759
WPI#6826784/AF374 65,667 1,779
WPI6826755/A9304 30,971 34,034 --
25438518401/AF766 6,865 573 --
25438318401/AF774 154,953 116,502 --
25436818401/AF777 116,548 114,158
25437518401/AG177 3,445 1,856
41265919401/AL021 -- 34 --
41265819401/AL023 13,032 20,058 --
1-13
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
CFSA
State Agency Name Number
Florida Department of Transportation-Continued:
Key West Airport 55.004
Marathon Airport --
Key West& Marathon Airport --
Key West& Marathon Airport
Marathon Airport --
Marathon Airport --
Marathon Airport --
Total Program
Total Department
Florida Department of Children and Families:
Community Care for Disabled Adults 2001 60.008
Community Care for Disabled Adults 2002 60.008
Total Department
Florida Fish &Wildlife Conservation Commission:
Derelict Vessel Removal 77.005
Derelict Vessel Removal 77.005
Total Program
BIP Boot Key Harbor Mooring Field 77.006
Boating Improvement Fund --
Total Department
Florida Housing Finance Corp.:
State Housing Initiative Program Oct 01-Sept 02 52.901
Office of the State Courts Administration:
Civil Traffic Hearing Officer 22.001
Florida Department of Justice Administration:
Child Dependency Counsel 21.001
* Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-14
Cash Transfer T
Contract Grant Number Receipts Expenditures urecipients*
41286519401/AL288 -- 21,893 --
25437419401/AG994 53 -- --
WPI#6826682/AA828 15,354 3,750 --
25426919402/AK043 141,766 129,772 --
25437718401/AF765 77,150 78,160 --
41078019401/AJ816 194,085 518,097 --
41077919401/AJ815 114,698 137,056 --
1,147,368 1,178,481 --
1,292,171 11303,979 --
KG-034 78,134 68,952 --
KG-036 -- 19,313 --
78,134 88,265 --
FWCC 0059/DV 00-02 91,565 --
FWCC 0059/DV 01010 115,286 199,062 --
206,851 199,062 --
FWCC 00139 89,985 38,946 --
__ 256,928 227,991 --
553,764 465,999
-- 824,331 873,936 --
-- 13,661 --
-- 22,084 22,084 --
1-15
Monroe County, Florida
Board of County Commissioners
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Fiscal Year Ended September 30, 2002
CFSA
State Agency Name Number
South Florida Water Management District:
Stormwater Improvement Projects --
Total Schedule of Expenditures of State Financial Assistance
* Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-16
Cash Transfer To
Contract Grant Number Receipts Expenditures ubrecipiens*
C-12176 -- 199,750 --
$ 4,661,094 $ 4,570,247 $ 414,652
1-17
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2002
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting policies and presentation of the Single Audit report of the
Board have been designed to conform to U.S. generally accepted accounting
principles as applicable to governmental organizations, including the
reporting and compliance requirements of Office of Management and Budget (OMB)
Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations and the Florida Single Audit Act.
Reporting Entity OMB Circular A-133 set forth the auditing and reporting
requirements for federal, awards. The Board has included a Schedule of
Expenditures of Federal Awards and State Financial Assistance to satisfy the
audit requirements of all government grantor agencies.
Basis of Accounting - Basis of accounting refers to when revenues and
expenditures or expenses are recognized in the accounts and reported in the
financial statements, and to the timing of the measurements made, regardless
of the measurement focus applied. Revenue from cost reimbursement contracts
are recognized as program expenses are incurred. Revenue from unit cost
contracts are recognized based on the units of services delivered.
NOTE 2 - CONTINGENCIES
Grant monies received and disbursed by the Board are for specific purposes and
are subject to review by the grantor agencies. Such audits may result in
requests for reimbursement due to disallowed expenditures. Based on prior
experience, the Board does not believe that such disallowance, if any, would
have a material effect on the financial position of the Board. As of March
24, 2003 there were no material questioned or disallowed costs as a result of
grant audits in process or completed.
1-18
THIS PAGE INTENTIONALLY LEFT BLANK
COUNTY,MONROE FL 1 COUNTY I I
SCHEDULE THIREQUIREMENTS
FOR THE YEAR ENDED SEPTEMBER , 2002
Amount
Received,
Total Receivable,
Contract Reimbursable or Refunded
Program Title Number Expenses Affecting Match
Florida Department of Elder Affairs
Direct Program:
Community Care for Elderly 2001 KC171 $ 362,983 362,983
Community Care for Elderly 2002 KC271 $ 129,791 107,800
Total Department $ 492,774 470,783
Florida Department of Health and
Human Services
Passed through State Department of
Elder Affairs and Alliance for Aging:
Title 1112001 AA129 $ 132,177 132,177
Title III 2002 AA229 $ 394,479 366,715
Total Department $ 526,656 498,892
Grant terms do not coincide with the Board's fiscal year, Accordingly, those grants beginning
in the prior fiscal year have an excess funding/liability presented as of September 30, 2001:
** Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract.
1-19 (Continued)
Excess Funding
(Liability) For Excess Funding
Amount Total Year Ended (Liability)
Match % of Match Funding September 30, September 30,
Required Required Required 2002 201*
10.00 40,331 403,314 (40,331) 52,552
10.00 11,978 119,778 10,013 --
52,309 523,092 (30,318) 52,552
10.00 14,686 146,864 (14,687) 89,663
10.00 40,746 407,461 (12,982) --
55,432 554,325 (27,669) 89,663
1-20 (Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF MATCHING REQUIREMENTS-CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Excess Funding
(Liability)
Contract September 30,
Program Title Number 2002
Florida Department of Elder Affairs
Direct Program:
Community Care for Elderly 2001 KC171 $ 12,221
Community Care for Elderly 2002 KC271 $ 10,013
Total Department $ 22,234
Florida Department of Health and
Human Services
Passed through State Department of
Elder Affairs and Alliance for Aging:
Title III 2001 AA129 $ 74,976 *
Title III 2002 AA229 $ (12,982)
Total Department $ 61,994
Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning
in the prior fiscal year have an excess funding/liability presented as of September 30, 2001.
** Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract.
1-21
MARVA GREEN, P.A.
Certified Public Accountant
Members American Institute and Florida Institute
of Certified Public Accountants
P.O. Box 1529
3132 Northside Dr.,Suite 101 Tel.(305)294-2581
Key West, FL 33041-1529 Fax(305)294-4778
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND INTERNAL CONTROL OVER
COMPLIANCE APPLICABLE TO EACH MAJOR FEDERAL PROGRAM AND STATE PROJECT
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
Compliance
We have audited the compliance of the Board of County Commissioners, Monroe
County, Florida (the "Board") with the types of compliance requirements
described in the U.S. Office of Management and Budget .(OMB) Circular A-133
Compliance Supplement, and the requirements described in the Executive Office
of the Governor's State Projects Compliance Supplement, that are applicable to
each of its major federal programs and state projects for the year ended
September 30, 2002. The Board's major federal programs and state projects are
identified in the summary of auditor's results section of the accompanying
schedule of findings and questioned costs. Compliance with the requirements
of laws, regulations, contracts and grants applicable to each of its major
federal programs and state projects is the responsibility of the Board's
management. Our responsibility is to express an opinion on the Board's
compliance based on our audit.
We conducted our audit of compliance in accordance with U.S. generally
accepted auditing standards; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General
of the United States; OMB Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations; the Florida Single Audit Act (Section 215.97,
Florida Statutes), and Chapter 10.550, Rules of the Auditor General of the
State of Florida. Those standards, OMB Circular A-133 and Chapter 10.550,
Rules of the Auditor General require that we plan and perform the audit to
obtain reasonable assurance about whether noncompliance with the types of
compliance requirements referred to above that could have a direct and
material effect on a major federal program or state project occurred. An
audit includes examining, on a test basis, evidence about the Board's
compliance with those requirements and performing such other procedures as we
1-22
considered necessary in the circumstances. We believe that our audit provides
a reasonable basis for our opinion. Our audit does not provide a legal
determination of the Board's compliance with those requirements
In our opinion, the Board complied, in all material respects, with the
requirements referred to above that are applicable to each of its major
federal programs and state projects for the year ended September 30, 2002.
Internal Control Over Compliance
The management of the Board is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs and state
projects. In planning and performing our audit, we considered the Board's
internal control over compliance with requirements that could have a direct
and material effect on a major federal program or state project in order to
determine our auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133 and Chapter 10.550, Rules of the Auditor
General of the State of Florida.
Our consideration of the internal control over compliance would not
necessarily disclose all matters in the internal control that might be
material weaknesses. A material weakness is a condition in which the design or
operation of one or more of the internal control components does not reduce to
a relatively low level of risk that noncompliance with applicable requirements
of laws, regulations, contracts and grants that would be material in relation
to a major federal program or state project being audited may occur and not be
detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the
internal control over compliance and its operation that we consider to be
material weaknesses.
This report is intended solely for the information of the Board of County
Commissioners, management, federal awarding agencies and pass-through
entities, and specific legislative and regulatory bodies and is not intended
to be and should not be used by anyone other than these specified parties.
C_7�_`—'I k
Marva Green P.A. , Inc.
Certified Public Accountants
March 24, 2003
I-23
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL PROGRAMS AND STATE PROJECTS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Summary of Auditor's Results
Basic Financial Statement Section
We issued an unqualified opinion on the basic financial statements.
No material weaknesses were identified.
No reportable conditions were identified which were not considered to be
material weaknesses.
No noncompliance material to the financial statements was noted.
Federal Awards
The dollar threshold used to determine Type A programs was $300,000.
The Board qualified as a low-risk auditee.
We issued an unqualified opinion on compliance for major programs
No material weaknesses were identified.
No reportable conditions were identified which were not considered to be
material weaknesses.
No audit findings are disclosed that are required to be reported under Section
.510(a) of OMB Circular A-133.
1-24
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL PROGRAMS AND STATE PROJECTS (Continued)
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Major programs are as follows:
Key West Airport Improvement Program,
CFDA 20.106 $ 3,171,204
FEMA Public Assistance Grants,
CFDA 83.548 313,480
Department of Health and Human Services,
Nutrition Title IIIC, CFDA 93.045 382,985
$ 3,867,669
Total Federal Expenditures $ 5,020,237
Percentage of Major to Total Federal
Expenditures 77.0%
State Financial Assistance Section
The dollar threshold used to determine Type A programs was $300,000.
We issued an unqualified opinion on compliance for major state projects.
No material weaknesses were identified.
No reportable conditions were identified which were not considered to be
material weaknesses.
I-25
MONE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL PROGRAMS AND STATE PROJECTS (Continued)
FOR THE YEAR ENDED SEPTEMBER 30, 2002
Major programs are as follows:
Department of Transportation -
Key West and Marathon Airports, $ 1,178,481
CSFA 55.004
Florida Housing Finance Corp. , State
Housing Initiative Program, CSFA 52.901 873,936
Department of Elderly Affairs,
Community Care for the Elderly,
CSFA 65.010 492,774
$ 2,5�45191
Total State Expenditures $ 4,570,247
Percentage of Major to Total State
Expenditures 55.7%
Findings Relating to the Financial Statements Required to be Reported
By Generally Accepted Government Auditing Standards
None
Findings and Questioned Costs for Major Federal Awards
None
Findings and Questioned Costs for Major State Projects
None
1-26
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FEDERAL PROGRAMS AND STATE PROJECTS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
For the year ended September 30, 2001 there were no audit findings concerning
federal programs or state projects required to be reported.
I-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
CORRECTIVE ACTION PLAN
FEDERAL PROGRAMS AND STATE PROJECTS
FOR THE YEAR ENDED SEPTEMBER 30, 2002
For the years ended September 30, 2002 and 2001, there were no audit findings
for federal awards and state projects required to be reported. Accordingly,
no corrective action plan is required.
However, we noted other matters involving the internal control over financial
reporting that we have reported to the management of the Board in a separate
letter dated March 24, 2003. Management has responded to those matters in
writing.
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