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Fiscal Year 2001 4"AWailtroe , �n 3 l T'� " �S BERM, MEME IM , , Q�r k sF i1�a � " un del K. �n or the 'I iscaC yea COUNTY,MONROE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER FLORIDA 1 DANNY L. KOLHAGE CLERK OF THE CIRCUIT PREPARED BY: CLERK OF THE CIRCUIT COUT FINANCE DEPARTMENT SANDRA CARLIL FINANCEI GT Cover photo is courtesy of Key West photographer, Bill Speer. MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS GEORGE NEUGENT, MAYOR DISTRICT 2 DIXIE SPEHAR NORA WILLIAMS DISTRICT 1 DISTRICT 4 CHARLES "SONNY" MCCOY MURRAY NELSON DISTRICT 3 DISTRICT 5 COUNTY ADMINISTRATOR JAMES ROBERTS CLERK OF THE CIRCUIT COURT AND CHIEF FINANCIAL OFFICER DANNY L. KOLHAGE MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 TABLE-QUOKIEM PAGE Tableof Contents........... ................___.....................__...... ............ ........... A-1 Transmittal Letter of the Clerk of the Circuit Court.—............... ....... ......... ...___... ......... A-5 Certificate of Achievement for Excellence in Financial Reporting..... ............ .......... ... A-16 OrganizationalChart.............. .......................... .......................-................... ................. ... A-17 EINMOAk!SiECTIQN Independent Auditors' Report......... .............. ........ .............................................____....... B-1 COMBINED FINANCIAL S 'ATEMENTS. GENERAL PURPOSE FINANCIAL STATEMENTS: Combined Balance Sheet-All Fund Types,Account Groups and Discretely Presented Component Unit............... C-1 Combined Statement of Revenues, Expenditures and Changes in Fund Balances- All Governmental Fund Types, Expendable Trust Funds and Discretely Presented Component Unit............ C-5 Combined Statement of Revenues, Expenditures and Changes in Fund Balances- Budget and Actual-All Governmental Fund Types and Expendable trust Funds.............................................. C-7 Combined Statement of Revenues, Expenses and Changes in Fund Equity- AllProprietary Fund Types...... ....... ......... .............. ............. ....................__............ ....... ................. C-1 1 Combined Statement of Cash Flows-All Proprietary Fund Types.... .................................... ................................. C-12 Combined Statement of Changes in Plan Net Assets....... ........ ....... .......................... ...................................... C-14 Combined Statement of Changes in Plan Net Assets-Budget and Actual.......................................—............. C-15 Notes to Combined Financial Statements.............................................................................. .............. .......... C-16 COMBINING, INDIVIDUAL FUND AND ACCOUNT GROUP FINANCIAL STATEMENTS AND SCHEDULES GOVERNMENTAL FUND TYPES: General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual.............. ..... D-1 Special Remanug-Eunda Combining Balance Sheet.... ...... ................................................... ............................. E-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balance..................... E-1 1 Statements and Schedules of Revenues, Expenditures and Changes in Fund Balance- Budget and Actual: Affordable Housing Programs......... ................................................................... ....... E-21 Fineand Forfeiture,......... ................ ............. ......... ............... .......... ........ ... E-22 Roadand Bridge....... ...................... .......... ..........___..... ...... ...................................__ E-24 LawLibrary......a............. .......................__.... ........ . ....... ..................................... ........ E-26 Tourist Development, All Districts,.Two Cent........................................... E-27 Tourist Development, Administrative and Promotional, Two Cent... ........................... ......... E-28 A-1 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 TABLE OF CONTENTS - CONTINUED PAGE Tourist Development, District#One, Three Cent................................ ....... ........ .............. E-29 Tourist Development, District#Two, Three Cent............................... ........................ ........... E-30 Tourist Development, District#Three, Three Cent................................................................. E-31 Tourist Development, District#Four, Three Cent........... .......................................... ............ E-32 Tourist Development, District#Five, Three Cent..................................................--.............. E-33 Governmental Fund Type Grants......... ........................ ....................................... ...... ........ E-34 Impact Fees - Roadways........... .......... .................................................................... ..........- E-37 Impact Fees - Parks and Recreation........... .................. ................... ........................... E-38 ImpactFees - Libraries.............................. ..................................... ...................................... E-39 Impact Fees - Solid Waste........................ ............... ............... ......................... E-40 Impact Fees - Police Facilities................................................................................................ E-41 ImpactFees - Fire and EMS,............................................................. .................................... E-42 Fire and Ambulance, District#1- Lower and Middle Keys.................. .................. ........... E-43 Translator System Service District........................................... ......... .................................... E-44 Upper Keys Health Care Special Taxing District................................ ............................... E-45 Fire and Ambulance, District#6 - Key Largo.................................................................... ..... E-46 Unincorporated Area Service District- Parks and Recreation............... ........................ ....... E-47 Unincorporated Area Service District- Planning, Building and Zoning.................................. E-48 MunicipalPolicing...................................... ...................... ..................................................... E-50 911 Enhancement Fees........................................................................................... ............. E-51 Duck Key Security District.......................... ......................................................................... E-52 Local Housing Assistance.......................................................................................... ............ E-53 Cudjoe Gardens Municipal Service Culvert District.................................................... ........... E-54 BoatingImprovement................ ........ .................................................................................... E-55 Miscellaneous Special Revenue............... ....................................................................... E-56 Florida Keys Manna- Marathon......................... .................................................................... E-57 Environmental Restoration... .................................................................................................. E-58 Comprehensive Plan Land Authority.......................................... ............ .............................. E-59 Debt Service Funds CombiningBalance Sheet............................. ........................................---............................... F-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances................... F-3 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budgetand Actual............................................................ ..................................................... F-5 Capital Proiect Funds CombiningBalance Sheet................ ............................ ............................................................. G-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances................... G-2 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Budgetand Actual....................... .................................-........................ .............................. G-3 A-2 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 TABLE OF CONLENTS - CONTINUED PAGE PROPRIETARY FUND TYPES: Enterprise Funds Combining Balance Sheet.,...................................................................... .................. ............... H-1 Combining Statement of Revenues, Expenses and Changes in Fund Equity............................. H-5 Combining Statement of Cash Flows........................... ............... ............... .............................. H-7 Schedule of Expenditures - Budget and Actual: - Municipal Services District - Waste................................................................ ......... ............. H-1 1 CardSound Bridge................................................................................................................. H-12 MarathonAirport........ ................................. .......................................................................... H-1 3 KeyWest Airport..............._................... ............................................................ ....... H-14 Revenue and Issue Description............................ ....... ................................................. ......... H-15 Schedule of Debt Service Requirements.............................. ...... ........................... ................. H-16 Internal aervigg Funds Combining Balance Sheet....................... ......... .............................................. ........... ... H-17 Combining Statement of Revenues, Expenses and Changes in Fund Equity............................ H-19 Combining Statement of Cash Flows....................................._.............................................. H-21 Schedule of Expenditures - Budget and Actual: Worker's Compensation Fund................................ ................... .............. .............. ...... H-25 GroupInsurance Fund........._.....___..................................... ............................. .............._ H-26 isManagement Fund.................................. ....................................................................... H-27 FleetManagement Fund....._.............. .... ....... ............................. ................. ....... ........ ...... H-28 FIDUCIARY FUNDS AND ACCOUNT GROUPS: Fid!jQia[y Funds CombiningBalance Sheet........................................ ................ ....... ...... ........__...................... 1-1 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - All Expendable Trust Funds... ........................................................................................ 1-3 Combining Statement of Changes in Assets and Liabilities -All Agency Funds.................. 1-4 Statements of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual: LawEnforcement Trust................................................... .................................. ................. 1-6 CourtFacility Fees............................ .................................................................. ..................... 1-7 DrugAbuseTrust.............................. ...... ................................................................................... 1-8 Statement of Changes in Plan Net Assets..... ............. ....... ...................... ...... ...._...... 1-9 Statement of Changes in Plan Net Assets - Budget and Actual........................... .......... .......... 1-10 General Fixed Assets Account Groue' Schedule of General Fixed Assets by Source............................ ....................... ........................ J-1 Schedule of General Fixed Assets by Function and Activity........... .......... ....................... .... J-2 Schedule of Changes in General Fixed Assets by Function and Activity.................................... J-4 Lona-Term Debt Account roue Schedule of Changes in General Long-Term Debt................................................. ...... J-6 A-3 (Continued) MONROE COUNTY, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 TABLE OF CONTENTS - CONTINUED PAGE ............--- Revenue and and Revenue Refunding and Issues - Description........................................... J-7 Schedule of Debt Service Requirements............................................................... ..................... J-8 STATI$TICAL SECTION General Fund Statistical Data General Government Expenditures by Function............................................ ............................. K-1 General Government Revenue by Source................................................... .......... .................... K-3 Tax Related Statistical Data Property Tax Levies and Collections........................................................................................... K-5 Assessed and Estimated Actual Value of Taxable Property........................................................ K-6 Property Value, Construction and Bank Deposits........................ ............................................... K-7 Property Tax Rates - Direct and Overlapping Governments....................................................... K-8 PrincipalTaxpayers.............................................................................................. ...................... K-9 Debt Related StatisfiQ alD ta. Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita...................... K-1 0 Computation of Direct Underlying and Overlapping Debt........ ............ ........................... K-1 1 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General GovernmentExpenditures..................................... .......... ...................................... ....... .......... ........... K-12 Schedule of Revenue and Coverage - Municipal Service District-Waste................................ K-13 General Statistical Data Schedule of Insurance Companies............. ................................................................................ K-14 Schedule of Insurance Agencies...... ......... ............................................................................... K-15 Salaries and Surety Bonds of Principal Officials.......................................................................... K-16 DemographicStatistical Data....................................................................................................... K-17 Miscellaneous Statistical Data............................................................................................. ....... K-18 COMPLIANCE SECTION Report on Compliance and on Internal control over financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Governmental Auditing Standards ........ L-1 A-4 ..v G 0 .... 4, CLERK OF THE CIRCUIT COURT MONROECOUNTY BRANCH OFFICE BRANCH OFFICE PLANTATION KEY MARATHON SUB COURTHOUSE MONROE COUNTY COURTHOUSE GOVERNMENT CENTER 3117 OVERSEAS HIGHWAY 500 WHITEHEAD STREET 88820 OVERSEAS HIGHWAY MARATHON,FLORIDA 33050 KEY WEST,FLORIDA 33040 PLANTATION KEY,FLORIDA 33070 TEL.(305)289-6027 TEL.(305)292-3550 TEL.(305)852-7145 FAX(305)289-1745 FAX(305)295-3663 FAX(305)852-7146 March 25, 2002 The Honorable Charles "Sonny" McCoy Chairman, Board of County Comniissioners Monroe County, Florida ear or coy: It is our pleasure to present to you, the Board of County Commissioners and the citizens, the onroe County, Florida Comprehensive Annual Financial Report (C F ) for the fiscal year ended Septem ber 30, 2 1.` This report was prepared by the Finance Department of the Clerk of the Circuit Court. Responsibility for both the accuracy of the presentedas and the completeness and fairness of the presentation, including all disclosures, rests with the Clerk of the Circuit Court s Chief Financial Officer of Monroe County. We believe the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the Countys measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain a comprehensive understanding of the County's financial activity have been included. The F is designed to meet the needs of a wide range of financial statement users and is divided into fur main sections: introductory, financial, statistical and compliance. The intro- ductory section consists oft is transmittal letter, the Table of Contents, the prior year's Certifi- cate of Achievement for Excellence' in Financial Reporting, and MonroeCount 's organizational chart. This sectionis designed o i ter r of thefinancial report some basicbackground_ out County n its financial position. The financial section includes the general purpose, combiningand individual fund andaccount group financial statements and schedules, as well as the independent auditors' report. The statistical section includes a number of unaudited tabI s of data depicting the financial history of the County forte last ten fiscal years and other demographic information. The compliance section includes the auditors' report n compliance andn internal controls. This report includes all funs and account groups of MonroeCounty. Monroe County provides full range of services and is a non-charter County established under the Constitution and the laws of the State of Florida. For financial reporting ur os s, the oun s reporting entity A-5 consists of (1) the County as primary government, the Board of County Commissioners, the Sheriff, the Clerk of the Circuit Court, the Tax Collector, the Property Appraiser, and the Super- visor of Elections, (2) other entities, though legally separate, which are in substance, part of the primary government's operations and for which the primary government is financially account- able (blended component units), the Monroe County Comprehensive Plan Land Authority, and (3) other organizations which are financially accountable to the primary government, or whose relationship with the primary government is such that an exclusion would cause the reporting entity's financial statements to be misleading or incomplete (discrete component units), the Monroe County Housing Finance Authority. Discretely presented component units are reported in a separate column in the combined financial statements to emphasize that they are legally separate from the primary government and to differentiate their financial position, results of operations, and cash flows from those of the primary government. The Monroe County School Board and the Monroe County Mosquito Control District have not met the established criteria for inclusion in the reporting entity, and accordingly, are excluded from this report. The Board of County Commissioners is the legislative body for providing a wide range of services including roads, health and social services, emergency medical services, park and recreational services, solid waste services, airport services and other governmental services. The day-to-day operational direction of the County is the responsibility of the appointed County Administrator. The operation of other specific government functions resides with five Constitu- tional Officers. The specific functions are indicated by their titles. The elected positions are Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections, and Tax Collector. Under the direction of the Clerk of the Circuit Court, the Finance Department maintains the accounting system for the Board of County Commissioner's operations and the Clerk of the Circuit Court's operations, which is included in the Board of County Commissioner's General Fund. The Clerk of the Circuit Court's agency accounts, Property Appraiser, Sheriff, Supervi- sor of Elections, Tax Collector, Monroe County Comprehensive Plan Land Authority, a blended component unit, and the Monroe County Housing Finance Authority, a discrete component unit, maintain their own accounting systems. However, for purposes of this CAFR, the opera- tions of the primary government and the component units, the Monroe County Comprehensive Plan Land Authority and the Monroe County Housing Finance Authority, have been presented. ECONOMI 0NQITIQN AND OUTLOOK Monroe County was constitutionally formed in 1823.`It is comprised of a string of subtropical islands that stretch more than one hundred miles into the Atlantic Ocean. These islands are connected in chain-like fashion to the mainland by a series of forty-two bridges. The County seat, Key West, is approximately one hundred fifty miles southwest of Miami. Havana, Cuba lies a mere ninety miles to the south. International and domestic tourism remains an important economic factor in Monroe County. The tropical climate together with the recreational water activities makes the Florida Keys and Key West a major tourist area. Tourist tax revenues increased by 10% from the prior year to $12,406,343. Tourist taxes are collected by district. There are five such districts in Monroe A-6 County: Key West, Lower Keys, Marathon, Islamorada, and Key Largo. Further evidence of the importance of the tourist industry is that of the to ten taxpayers in Monroe County, nine are hotels. Monroe County expects to experience a decrease in tourism trade attributed to the September 11, 2001 terrorist attacks. Any such long-term decrease could have an effect on the Key's economy. For the first time since 1992, the County's unemployment rate increased to 2.4% at September 30, 2001; however, this rate is still well below the state and national rates of 4.4% and 4.9%, respectively. The population increased 1.3% from the prior fiscal year. MAJOR INITIATIVES FOR THE YEAR: Fiscal Year 2001. saw continued progress in a variety of areas in the County. Many of these included capital projects spread throughout the Keys. Others were more of a policy and administrative nature. Major internal reorganization efforts by the Board of County Commissioners and administration, continued to be implemented. Some actions were taken and completed while others were put off for the future. It was generally agreed that since the reorganization of County government is a major undertaking, it would take up to two years to complete. Activities will continue on through Fiscal Year 2002. During Fiscal Year 2001, major recommendations were brought,to the County Commission_. A review oft group benefits program and its growing portion oft County budget was contin- ued utilizing the group benefits task force consisting of the County's Policies and Procedures Review Committee, appointees from each oft County Commissioners and appointees from each oft Constitutional Officers. The County continued with its capital improvement programs including ongoing work with improvement and maintenance of roads, bridges, bike paths, etc. In addition, gas tax funds were utilized for non-capital appropriations including social service and veterans transportation, the community transportation coordinator services, street lighting, etc. Additionally, funds were allocated from Roadway Impact Fees by district in the County. A variety of projects were planned throughout the Keys and either completed or underway at the conclusion of the year. The budgets consisting oft road and bridge fund and the impact fee for roadways fund over $19.4 million resulted in an estimated $8.5 million in actual projects. Remaining funds were carried forward to Fiscal Year 2002. In addition, there were impact fees, a program for parks and recreation and library facilities, as weII as, for solid waste facilities. Major projects to continue or were completed during the year pertain to the Jackson Square project is is a multi-year improvement designed to upgrade the facilities and the County ®7 seat and to make the operation of especially the Constitutional Officer functions more efficient and effective. The Historic Cigar Factory was completed in Fiscal Year 2001 Also, completed in 2001, was the Marathon Community Park and the Old Courthouse Renovation and addition projects. Other smaller projects throughout the Keys were completed including the Marathon Library Structural Repairs and East Martello Roof Repair/Replacement, as well as, renovation of the Clerk of Courts office in Marathon. Major advances were made along the lines of funding for wastewater and stormwater projects. The Congress authorized $100 million for utilization within the Keys and in the succeeding year the County and its municipalities will determine how best to utilize those funds. The Board of County Commissioners, after the passage of a referendum, passed an ordinance extending the One Cent Infrastructure Sales Tax utilized to fund infrastructure and other improvements throughout the County. This means there will be an additional 15 years past 2004 in which capital funds will be available for improvements. In Fiscal Year 2001, the planning and design process began for the renovation of Old Mariner's Hospital on Plantation Key to be utilized as an upgraded Sheriff's facility, offices, and clinic for the Health Department. Additional space will house the Public Defender, the Clerk of the Court, and a Commissioner's office. Throughout the year, a variety of smaller projects designed to improve public services and facilities were worked on and planned. THE FUTURE: The County will continue its work for the year on large numbers of projects funded by a variety of sources. In road and bridge work, it is anticipated that there will be over $14.1 million in capital and non-capital projects completed. This includes roads, bridges, bike paths, and social service transportation type services. Roadway impact fees are also programmed for about $6.5 million through the various districts in the Keys: Combined with the road and bridge fund, these funds should serve to make major improvements in roadway and bridge transportation. Parks and Recreation Impact Fees and Library Impact Fees will be used in conjunction with infrastructure sales tax funds to complete smaller projects throughout the County. Libraries will be improved and park funds will be applied to improvements at a variety of facilities. Smaller amounts are being set aside from available solid waste impact fees and police facilities impact fees for utilization in those services. Fire and emergency medical service impact fees will be applied to facilities and fire hydrant projects throughout the County. Major capital work will take place under the One Cent Sales Tax Infrastructure program. Funds will be provided toward public building and facilities, human service facilities, cultural and recreation facilities and activities, public safety facilities, and parks and recreation. Notable among these which total over $17 million are the Jackson Square project, to include the Freeman Justice Center and the Old Mariner's Hospital in Tavernier, which projects will be utilized to, house Constitutional Officer and judiciary functions, State Health Department, County Sheriffs Department and administrative offices. A-8 A variety of recreational activities will continue in Fiscal Year 2002 to include the-installation of a community pool at Key Largo Community Park, ongoing landscaping and various projects at Old Settlers Park. The County is working hand-in-hand with the State on the construction oft new Department of Juvenile Justice Building. The first floor will be occupied by the Department of Juvenile Justice and the second floor will provide offices for the Sheriff, Monroe County administrative offices and various non-profit organizations. These are just a few of the highlights where the capital programs and various services are proposed in the County. As identified above, there should be significant decisions for group benefits. The Board of County Commissioners is interested in expanding parks and recreation facilities throughout the Keys as has been requested by citizens in various areas. The County CommuniKeys Planning Program, whereby citizens on individual islands will have an opportu- nity to help determine the future oft islands, will continue. In summary the County has an aggressive and ongoing program of capital projects and service delivery which is planned to continue during Fiscal Year 2002 and farther into the future. DEPARTMENT F0QM31_ MQNROE COUNTY PROPERTY APPRAISER The Monroe County Property Appraiser's Office (MCPAO) is responsible for identifying, locat- ing, and fairly valuing all property, both real and personal, for ad valorem tax purposes. Asses sin g fair and equitable value is the only role this office plays in the taxing process. The property assessments include all incorporated and"unincorporated areas. The MCPAO has the legal responsibility according to Florida Statutes to derive values, such that, all (commercial, residential, agricultural, etc.) properties receive balanced assessments. The MCPAO staff analyzes current market values, construction costs, rents and other factors to obtain values. Individuals create value by buying and selling real estate in the market place. Each year, the MCPAO must assemble and submit for approval, a Tax Roll, consistent with Florida Statute to the Florida Department of Revenue (FDOR). The Tax Roll is tested by FDOR to assure equity and ultimately approved by FDOR for use in the ad valorem tax process by local taxing authorities who include the Mosquito'Control Board, School Board, South Florida Water Management District, Board of County Commissioners and local city Commissions, For the Tax Roll of 2001, the MCPAO assessed "Just Values" in excess of $16.158 billion. Mills rates (tax rates)'were levied against more than $11.331 billion of "Taxable Values"'. To deter- mine these values, staff reviewed more than 5,700 real property sales totaling more than $1.358 billion, evaluated 104,166 real/personal properties for changes in value, administered all changes of ownership, processed and approved nearly 2,900 applications for tax relief (homestead, non-profit, senior citizen, disability, etc.), and processed more than 14,000 tangi- ble personal property returns valued in excess of $682 million. With such enormous quantities of data being processed, MCPAO personnel, totaling 47 county-wide, use highly adapted tools like a Computer Assisted Mass Appraisal (CAMA) Geographic Information System (GIS) to manage these tasks. A-9 The CAMA system is continually updated to reflect all changes throughout the county. MCPAO staff can easily adjust values to meet state guidelines and assure equity. The GIShas been constructed by digitizingoriginal strip as and applying all property changes via electronic sans to display an accurate parcel map of Monroe County. The GIS in combination with CAMA data and Aerial photography is a powerful tool at staff's disposal.staff' These systems are referenced constantly to answer queries by the general public as well as public and private entities for non-ad valorem purposes. In an effort to streamline data exchange, the MCPA has developed electronic resources for the efficient and up-to-date distribution of data. However, the office does not guarantee the data for any'use other than ad valorem tax purposes. 1 The"Taxable Value" is derived:by subtracting values of Tax Exempt Properties (government, non-profit, etc.) and Personal Exemptions (homestead, senior citizen, veteran, etc.)from the"Just Values". INTERNAL The internal control structure is designed to ensure that the assets of the County are protects from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met for both internal and external reporting purposes. The Clerk of the Circuit Court maintains an Internal Audit Department. This Department performs financial and compliance audits for the Clerk of the Circuit Court and the Board o County Commissioners. The main functions of the Internal Audit Division Florida are evaluate the internal accountingGeneral GovernmentRevenues controls, ensure compliance with exist- zoo ing laws and regulations within the 180 aunty's accounting system, and 16o eke recommendations to manage- ®° 140 E 120 ent for improvement. This evalua- 100 tion provides management with the ao .° assurance ' that their financial 60 resources are being properlyrecorded e 20 and adequately safeguarded. 0 '92 '93 '94 '95 '96 '97 ' 8 "9 '00 '01 GENERAL GOVERNMENT Fiscal Year "' FinesMiscellaneous Taxes Tote primary general government ❑charges I Intergovernmental revenues collected by Monroe County during past year amounted $155.9 million. This amount includes revenues of the General, Special Revenue, Debt Service, Capital Projects, and FiduciaryFun Types, but does not include collections from the Proprietary Funds or the Monroe County Housing Finance toridiscrete component unit. The graph to the right illustrates ten-year history of Monroe aunty's primary general government revenues. Taxes of million comprised the largest gener I government revenue source. The second largest revenue -1 category is intergovernmental revenues, which includes various federal and state shared revenues and grants amounting to $43.3 million. Charges for services comprise the third largest revenue source at $15.2 million. The remaining primary general government revenues are composed of $8.9 million for investment income, $4.T million for fines and forfeitures, $1.6 million for licenses and permits, and $2 million for miscellaneous revenues. For graphic purposes miscellaneous revenues are shown to include licenses and permits and investment income. The chart below represents a summary of General, Special Revenue, Debt Service, Capital Projects, and Fiduciary Fund revenues for the fiscal years ended September 30, 2001 and 2000, and the amount of increases and decreases in relation to prior year revenues. Amount of Percentage Percentage Revenue Source 200-1 2000 Increase of Total of Total Dollars in Thousands (Decrease) 2001 2000 Taxes 80,271 81,838 (1,567) 51, 49 54.31 Licenses & Permits 1,572 1,961 (389) 1.00 1.30 Intergovernmental 43,260 43,740 (480) 27.75 29.02 e 0 Percentage of Total 9 0 n 0 0 t t 0 a a g 1 3 e 3 1 0 75 29-02 Charges for Services 15,164 7,758 7,406 9.73 5.15 Fines & Forfeiture 4,729 3,234 1,495 3.03 215 Investment Income 8,893 10,382 (1,489) 5.70 6.89 Miscellaneous 2,025 1,782 243 1.30 1 18 Total 155,914 150,695 100.00 100.00 ------------------- The chart below, represents a summary of General, Special Revenue,, Debt Service, Capital Projects and Fiduciary Fund expenditures fort fiscal years ended September 30, 2001 and 2000, and the amount of increases and,decreases in relation to prior year expenditures. Amount of Percentage Percentage Expenditure Function 20-1 2Q-0-0 Increase of Total of Total Dollars in Thousands (Decrease) 2001 G r " 'r,ni r'n'amm eneral Government 22,156 21,772 384 14.69 14,63 Public Safety 80,270 72,759 7,511 53'22 4889 Physical Environment 2,080 3,848 (1,768) 1.38 2 59 Transportation, 5,713 4,694 1,019 179 3-15 Economic Environment 11,772 11,660 112 7.80 7 84 Human Services 7,122 6,874 248 4.72 4.62 Culture & Recreation 3,458 3,872 (414) 229 2.60 Court Related 7,100 6,959 141 4.71 468 Debt Service 5,662 5,582 80 3.75 3,75 L220tal Outlay , 5,509 10,795 _t 5 3.65 7 25 286) Tot 150,842 1�48,81�5 2,027 �100,00 100 00 A-1 1 The two largest functions are Public Safety and General Government. Sixty-nine percent of the primary public safety expenditures are related to the Sheriff's Department. The Sheriff Depart- ment's General Fund expended $31.7 M Rn million and $14.24 million is directly onroe County, Florida attributed tote federal High Intensity Total General Government Expenditures Drug Trafficking Area grants. General FY 2001 government consists primarily of Public General Works Facilities Maintenance, Monroe Government County Cmphensive Land Authority, 4 7 OX 3.8% o re �4 Public Safety 2 3 18,3% Physical Clerk of the Circuit Court, Tax Collector mi Environment and Property Appraiser. 7.8% Transportation 40 Economic Environment 3.8% 19 Human Services The graph to the left depicts the propor- 4 Culture& 53.2% Recreation tion of general government expendit- 61 Court Related ures attributable to the various sources. A Debt Service Primary government expenditures for all fund types, including the Governmental Funds previously listed as well as the Proprietary Funds, amounted to $190,080,355, which represents an increase of over $6 million or 3.3% from the previous fiscal year. ENTERPRISE FUNDS Enterprise Funds are established to finance and account for the acquisition, operation and maintenance of facilities and services which are intended to be entirely or predominantly self- supporting through the collection of charges from users, or for which the periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital mainte- nance, public policy or other purposes. The County maintains four enterprise funds as follows: MUNICIPAL SERVICE DISTRICT, WASTE - This fund accounts for the County's sanitary waste collection, disposall and recycling activities, as well as the closure and post closure of the landfills. Net income for the current fiscal year amounted to $697,463 compared to a net loss in the prior fiscal year of $16,053. CARD SOUND BRIDGE - This fund accounts for the operations of the County's toll bridge. Net income increased 8.2% or $64,838 from the prior fiscal year. MARATHON AIRPORT - This fund accounts for the operations of the Marathon Airport. Net loss forte current fiscal year amounted to $324,199, compared to a net loss in the prior fiscal year of $303,333. KEY WEST INTERNATIONAL AIRPORT - This fund accounts for the operations of the Key West International Airport. The fund reported a net loss of $397,476 in current fiscal year, compared to a net income of$38,157 in prior fiscal year. A-12 FIDUCIARY FUNDS The County maintainsr agency, four expendable and one ni trust fund. Fiduciary Funds r li account for assets heldCounty in a trustee capacity or as an agent for individuals, private organizations, other government units, or other funds. The total assets of the Fiduciary Funds were , s of September 30, 2001. The two I r s of the,funds are the Tax ll c is Property Tax and the Clerk's General Agency. GENERAL FIXED ASSETS The general fixed assets of the Countyr those fixed assets usedin the performance of ' general r nt I uncti ns, and they exclude the fixed assets of ProprietaryFunds. As o September 3 , 2001, the general fixed assets of the County amounted , , . This amount represents the ori i I cost of the assets and bearsno relationship to their present value. r % decrease from the prior fiscal year which was due to the incorporation of the Cityof Marathon. Depreciation of general fixed assets is not recognized in the County's accounting system in,accordance with Governmental Accounting Practices. DEBT-ADMINISTRATION The unty's debt is comprised riaril of the unpaid Inc the Sales ,Tax Partial Refunding v nue Bonds-Series 1998. These bonds were issued inly to finance the Monroe County Detention Facility. CASH MANAGEMENT The FinanceDepartment monitors the cash flowneeds of the Boardof County Commissioners on a dailysis in accordanceit ri n investment lic . All operating funds in excess of daily cash needs are depositedit the Local Government Surplusn Trust un under the managementf the Floridaoar of Administration. This investment opportu- nity provides the Countyi r l liquid funds, which areretrievable from investment within twenty-four hours. BoardThe f County Commissioners pools cash and cash equivalentsCounty, exclu in thosefunds I accounted f r. i separateConstitutional rc r , t ose r , dirin or benefiting r t investment, and those with legal requirements. i iv s the County the abilitymaximize its yieldthe short-term investment of cash, increasing its income accordingly., The Cout rated $10,700,221 in investment inc i t current isc l year, a decrease,of % from the prior fiscal year. R16K MANAGEMENT The nty's assets areprotected through the risk management programv l a an y, is t Section of the uResources t. They administer insurance activii s relating to fleet auto liability, general liability, and public official liability. Additionally, the County, managed by the Employee Benefit Section, maintains Workers Compensation and GroupInsurance Internal Service Fund. Under these ro r s, -13 all County employees, as well as the employees of the Constitutional Officers, are provided a comprehensive health care plan and term life insurance coverage as well as a worker's compensation program. Funding for these programs is generated by charges to the operating departments based on management's annual estimates of claim loss and operating costs. BUDGETARY CONTROL Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Depart- ment of Revenue and are adopted as part of the General Fund by the Board of County Commissioners. The Sheriff, Supervisor of Elections, and Clerk of the Circuit Court prepare their budgets which are submitted to and approved by the Board. Formal budgetary integration is employed as a management control device during the year for all fund types except as noted in the Notes to the General Purpose Financial Statements. Monroe County follows the laws of Florida regarding the control, adoption, and amendment of the budget during each fiscal year; in addition the County Commission increases the level of budgetary control because they approve all cost center, budgetary changes by resolution. As an additional control, the County employs an encumbrance system which reduces available appropriations in governmental funds upon the issuance of purchase orders, contracts, or other forms or legal commitments. Encumbrances at year end do not constitute expenditures or liabilities. They are accounted for as a reservation of fund balance in the year the commitment is made. While appropriations lapse at the end of the fiscal year, the succeeding year's budget resolution provides for the reappropriation of year-end encumbrances. INDEPENDENT AUDIT Chapter 11.45 of the Florida Statutes requires an independent certified public accountant's financial audit of counties in the State. This requirement has been met for the fiscal year ending on September 30, 2001. The opinion of the auditors has been included in this report, along with the auditor's report, on the general purpose financial statements and combining and individual fund statements and schedules is included in the financial section of this report. In addition to meeting the requirements set forth in State Statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act Amendments of 1996 and related OMB' Circular A-133, as well as, the Florida Single Audit Act. The single audit report is separately bound and not included as a part of this report. CERTIFICATE F ACHIEVEMENT The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to Monroe County, Florida for its Comprehensive Annual Financial Report for the fiscal year ended September 30, 2000. This was the thirteenth consecutive year that the government has achieved this prestig- ious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A-14 A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. ACKNOWLEDGMENT This report is prepared by the Finance Department under the direction of the Clerk of the Circuit Court of Monroe County as Auditor and Chief Financial Officer to the Board of County Commissioners. Lisa Knowles-Albury, Assistant Finance Director, Sal Zappulla, Treasury Manager, and our independent auditors' Marva Green, PA were the team who diligently ,completed the compilation of this report. This accomplishment deserves our gratitude and highest praise for their dedication and perseverance. I n addition, appreciation is extended to all Monroe County staff and Constitutional Officers who have contributed to this report, especially the County Administrator, for his contribution of the major initiative section and the Property Appraiser, for his contribution of the departmental focus. In closing, we would sincerely like to thank the County Commissioners for their interest and support throughout the year in matters pertaining to the financial operations oft County. Sincerely, eav�& Sandra Carlile Clerk of the Circuit Court Finance Director and Chief Financial Officer A-1 5 Certificate of Achievement for Excellence in Financial Reporting Presented to Monroe County, Florida For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2000 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports(CAFRs) achieve the highest standards in government accounting and financial reporting. �f OFjr Pr ident &� a� Executive Director A-16 L 6-V c� x � ®i c7:E w Y � � a r � ccfirm co fli � J 3 f g _ LU w o m a N12 y THIS PAGE INTENTIONALLY LEFT BLANK MARVA GREEN, Pa MARIO RODRIGUEZ, P.A. Certified Public Accountants Members American Institute and Florida Institute Of Certified Public Accountants P.O. Box 1529 Phone: 305 294-2581 3132 Northside Drive,#101 Fax: 305 294-4778 Key West, FL 33041 INDEPENDENT AUDITORS' REPORT Board of County Commissioners Monroe County, Florida We have audited the accompanying general -purpose financial statements of Monroe County, Florida (the "County") as of September 30, 2001 and for the year then ended as listed in the table of contents. These general -purpose financial statements are the responsibility of the County's management. Our responsibility is to express an opinion on these general -purpose financial statements based on our audit. We conducted our audit in accordance with United States generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general -purpose financial statements are free of material misstatement. An it includes examining, on a test basis, evidence supporting the amounts and disclosures in the general - purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general -purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general -purpose financial statements referred to above present fairly, in all material respects, the financial position of the County as of September 30, 2001, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with United States generally accepted accounting principles. Our audit was made primarily for the purpose of forming an opinion on the general -purpose financial statements taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the table of contents, which are also the responsibility of the management of the County, are presented for purposes of additional analysis and are not a required part of the general -purpose financial statements. Such additional B-1 information has been subjected to the auditing procedures applied in the audit of the general -purpose financial statements and, in our opinion, is fairly stated in all material respects when considered in relation to the general - purpose financial statements taken as a whole. The statistical data referred to in the table of contents is presented for the purposes of additional analysis and is not a required part of the general -purpose financial statements of Monroe County. Such additional information has not been subjected to the auditing procedures applied in the audit of the general - purpose financial statements and, accordingly, we express no opinion on it. In accordance with Government Auditing Standards, we have also issued our report dated March 13, 2002 on our consideration of the County's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Marva Green PA, Inc. Certified Public Accountants March 13, 2002 B-2 MONROE COUNTY, FLORIDA COMBINED BALANCE SHEET ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT SEPTEMBER 30,2001 PROPRIETARY GOVERNMENTAL FUND TYPES FUND TYPES Special Debt Capital General Revenue Service Projects Enterprise ASSETS AND OTHER DEBITS _ _ _ __-- __— _ _ Assets: Cash and Cash Equivalents $ 23,045,849 $ 112,047,018 $ -- $ 34,577,300 $ 19,239,676 Accounts Receivable: Delinquent Waste Collection Fees -- -- - -- 687,982 Allowance for Uncollectible Waste Collection Fees -- -- -- - (637,172) Other 108,942 926,942 - -- 730,065 Allowance for Other Uncollectible -- (476,727) -- -- (18,478) Mortgages/Notes Receivable -- 5,731,502 -- -- -- Allowance for Mortgage Receivable -- (284,316) -- -- - Inventory 6,977 -- -- -- __ Inventory of Land for Resale -- 12,420,987 -- - -- Due from Other Funds 4,684,306 1,430,433 -- 331,655 1,847,023 Due from Other Governmental Units 2,893,249 7,173,798 -- 932,532 1,492,186 Interest Receivable -- 194,637 -- -- -- Restricted Assets: Cash and Cash Equivalents -- -- 1,000,624 -- 5,980,574 Property, (Net,Where Applicable of Accumulated Depreciation) -- -- -- -- 22,848,663 Deferred Charges(Net) -- -- -- -- 167,420 Other Debits: Amount Available for Debt Service -- -- -- -- -- Amount to be Provided for Retire- ment of General Long-Term Debt -- -- -- -- -- Total Assets and Other Debits $ 30,739,323 $ 139,164,274 $ 1,000,624 $ 35,841,487 $ 52,337,939 C-1 TOTAL TOTAL PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT UNIT ENTITY General General Housing Internal Trust Fixed Long-Term Memorandum Finance Memorandum Service &Agency Assets Debt Only Authority Only 10,748,418 $ 8,422,850 $ -- $ -- $ 208,081,111 $ 75,538 $ 208,156,649 -- -- -- -- 687,982 -- 687,982 ®- - (637,172) -- (637,172) 65,619 58,375 - -- 1,889,943 3,605 1,893,548 - -- -- -- (495,205) -- (495,205) - - - -® 5,731,502 - 5,731,502 -- - - - (284,316) -® (284,316) 6,977 - 6,977 - - -- - 12,420,987 -- 12,420,987 2,030 384 -- -- 8,295,831 __ 8,295,831 176,005 608,697 -- - 13,276,467 49,961 13,326,428 -- -- -- - 194,637 -- 194,637 -- -- -- 6,981,198 ®® 6,981,198 1,797,120 -- 165,638,365 - 190,284,148 1,184,104 191,468,252 167,420 -- 167,420 -® -- -- 751,362 751,362 -- 751,362 _- 22,942,334 22,942,334 1,178,132 24,120,466 $ 12,789,192 $ 9,090,306 $ 165,638,365 $ 23,693,696 $ 470,295,206 $ 2,491,340 $ 472,786,546 The notes to the financial statements are an integral part of these statements C-2 (Continued) MONROE COUNTY, FLORIDA COMBINED BALANCE SHEET-CONTINUED ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT SEPTEMBER 30, 2001 PROPRIETARY GOVERNMENTAL FUND TYPES FUND TYPES Special Debt Capital General Revenue Service Projects Enterprise LIABILITIES, FUND EQUITY AND OTHER CREDITS Liabilities: Accounts Payable $ 1,276,112 4,132,028 425,449 $ 1,849,025 Retainage Payable 9,101 396,181 907,132 202,678 Claims and Judgements Payable 216,589 Due to Others Due to Other Funds 799,928 5,527,962 788,915 650,120 Due to Other Governmental Units 3,195,374 1,385,176 12 222,858 Accrued Comp. Absences Pyble 133,434 56,730 8,580 Accrued Wages and Benefits Pyble 1,945,382 686,699 19,813 110,572 Deposits in Escrow 74,861 1,128 126,742 Deferred Revenues 4,434,784 138,640 Capital Leases Payable 197,537 Payable from Restricted Assets: Accrued Interest Payable 249,262 220,802 Revenue Bonds Payable-Current 455,000 Landfill Closure/Post Closure Costs 352,478 Due to Other Funds 8,640 Other Current Liabilities 145,775 2,438 39 Long-Term Debt --- 7,333,952 Total Liabilities 7,579,967 16,623,126 249,262 2,141,321 12,094,252 Fund Equity and Other Credits: Investment in General Fixed Assets Contributed Capital 17,849,491 Retained Earnings: Reserved for Rev. Bond Retirement 1,959,513 Unreserved 20,434,683 Fund Balances: Reserved for Encumbrances 15,964 304,136 575,509 Reserved for Trust Fund Purposes Reserved for Land Acquisition 1,882,985 Reserved for Inventory 12,420,987 Reserved for Mortgage Loans 2,916,532 Reserved for Debt Service 751,362 Reserved for Due From Governments Reserved for Replacements Reserved for Little Venice 1,100,000 Unreserved, Designated for Beaches 329,929 Unreserved, Undesignated 22,043,392 104,686,579 33,124,657 Total Fund Equity and Other Credits 23,159,356 122,541,148 751,362 33,700,166 40,243,687 Total Liabilities, Fund Equity and Other Credits $ 30,739,323 139,164,274 1,000,624 35,841,487 52,337,939 C-3 TOTAL TOTAL PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT UNIT ENTITY General General HousIng_ Internal Trust Fixed Long-Term Memorandum Finance Memorandum Service &Agency- -Assets --Debt- Only Authority Only 565,989 $ 5,679 $ 8,254,282 $ 2,598 8,256,880 1,515,092 1,515,092 5,803,533 6,020,122 6,020,122 1,965,057 1,965,057 1,965,057 481,712 38,554 8,287,191 8,287,191 27 4,936,169 9,739,616 9,739,616 7,914 206,658 206,658 58,041 2,820,507 2,820,507 202,731 3,954 206,685 4,573,424 4,573,424 197,537 197,537 470,064 470,064 455,000 455,000 352,478 352,478 8,640 8,640 4,766 153,018 153,018 92,335 - -- _23,693,696 31,119,983 1,178,132 32,2982115 7,014,317 6,945,459 23,693,696 76,341,400 1,184,684 77,526,084 165,638,365 165,638,365 1,184,104 166,822,469 2,735,918 20,585,409 20,585,409 1,959,513 1,959,513 3,038,957 23,473,640 23,473,640 895,609 895,609 2,144,847 2,144,847 2,144,847 1,882,985 1,882,985 12,420,987 12,420,987 2,916,532 2,916,532 751,362 751,362 45,000 45,000 15,525 15,525 1,100,000 1,100,000 329,929 329,929 159,854,628 62,027 159,916,655 5,774,875 2,144,847 165,638,365 393,953,806 1,306,656 395,260,462 12,789,192 $ 9,090,306 $ 165,638,365 $ 23,693,696 470,295,206 $ 2,491,340 $ 472,786,546 The notes to the financial statements are an integral part of these statements. C-4 ON OE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES, EXPENDABLET UST FUNDS AND DISCRETELY PRESENTED COMPONENT UNIT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 GOVERNMENTAL FUND TYPES Special Debt Capital General Revenue Service Projects Revenues: Taxes $ 15,201,048 52,349,847 $ 12,719,997 Licenses& Permits 354,800 1,217,673 -- -- Intergovernmental 5,790,442 36,820,036 650,000 Charges for Services 7,530,931 7,510,621 60,000 Fines&Forfeitures 14,155 3,621,920 -- -- Investment Income 1,441,445 5,731,567 45,881 1,600,045 Miscellaneous 572,605 1,156,583 -- 36,735 Total Revenues 30,905,426 108,408,247 755,881 14,356,777 Expenditures: Current: General Government 16,842,716 5,313,220 Public Safety 32,857,561 46,335,053 Physical Environment 403,511 1,676,858 Transportation 75,190 5,637,461 Economic Environment 390,125 11,382,251 Human Services 3,508,948 3,612,644 Culture and Recreation 2,198,844 1,259,571 Court Related 6,081,282 1,017,684 -- Debt Service 42,641 101,385 5,517,783 -- Capital Outlay -- -- 5,509,172 Total Expenditures 62,400,818 76,336,127 5,517,783 5,509,172 Excess of Revenues Over/ (Under) Expenditures (31,495,392) 32,072,120 (4,761,902) 8,847,605 Other Financing Sources/(Uses): Operating Transfers from Other Funds 33,835,666 2,005,404 4,675,000 90,915 Operating Transfers to Other Funds (2,587,392) (31,916,014) -- (5,295,326) Capital Lease Acquisition -- 1,559,747 -- Total Other Financing Sources/(Uses) 31,248,274 (28,350,863) 4,675,000 (5,204,411) Excess of Revenues and Other Sources Over/(Under) Expenditures&Other Uses (247,118) 3,721,257 (86,902) 3,643,194 Fund Balance, October 1, 2000 23,188,709 118,819,891 1,056,029 30,056,972 Residual Equity Transfer In 217,765 -- -- -- Residual Equity Transfer Out — — (217,765) Fund Balance, September 30, 2001 $ 23_159,356 $ 122541,148 $ 751362 $ 33,700,I66 C-5 TOTAL TOTAL FIDUCIARY PRIMARY COMPONENT REPORTING FUND TYPES GOVERNMENT UNIT ENTITY Housing Expendable Memorandum Finance Memorandum Trust Only __ Authority Only $ 80,270,892 80,270,892 1,572,473 1,572,473 43,260,478 43,260,478 62,860 15,164,412 15,164,412 1,092,663 4,728,738 4,728,738 73,714 8,892,652 3,461 8,896,113 258,820 2,024,743 85,605 2,110,348 1,488,057 155,914,388 89,066 156,003,454 -- 22,155,936 124,231 22,280,167 1,077,135 80,269,749 -- 80,269,749 -- 2,080,369 2,080,369 5,712,651 5,712,651 11,772,376 11,772,376 7,121,592 7,121,592 3,458,415 3,458,415 625 7,099,591 7,099,591 5,661,809 5,661,809 -- 5,509,172 — 5,509,172 1,077,760 150,841,660 124,231 150,965,891 410,297 5,072,728 (35,165) 5,037,563 40,606,985 (39,798,732) (39,798,732) 1,559,747 1,559,747 — 2,368,000 2,368,000 410,297 7,440,728 (35,165) 7,405,563 1,414,122 174,535,723 157,717, 174,693,440 -- 217,765 -- 217,765 (217,765) (217,765) $ 181,976,451 $ 122,55,12 $ 182.099,003 The notes to the financial statements are an integral part of these statements. C-6 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES|N FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE FISCAL YEAR ENDED GEPTEKABER3n.30O1 GENERALFUND Vmria,vce�� Favorable Budget Actual Revenues: Taxes @ 15.122.015 15.201.048 $ 79.033 Licenses& Permits 200.000 354.800 154.800 Intergovernmental 4.362.350 5.790.442 1.428.192 Charges for Services 6.719.742 7.508.631 789.889 Fines& Forfeitures 11.500 14.155 2.655 Investment Income 755.000 1.441.445 686.445 Miscellaneous 151.891 572.605 42O.O14 Total Revenues 27.322.498 3O.884.120� 3.581.628 �� Expenditures: Current: General Government 18,263.038 16.796.813 1,460.225 Public Safety 33.387.389 32.857.561 529.828 Physical Environment 423.347 403.511 19.836 Transportation 83.086 75.190 8.508 Economic Environment 402.141 390.125 12.016 Human Services 3.700.158 3.508.948 191.210 Culture and Recreation 2.426.897 2.198.844 228.053 Court Related 8.871.808 8.081.282 580.526 Debt Service 58.608 42.841 15.987 ' � Total Expenditures 65.417.082 62.354.915 3.002.107 Excess of Revenues Over/(Under) Expenditures (38,094,584} ��47O.789V 8.823.7Q5 , Other Financing Sounceo/(Uoeo): Reserve for Contingencies (1.988.202) - 1.988.202 Operating Transfers from Other Funds 83,997.530 33.835.665 (161.805) Operating Transfers 0o Other Funds (2.573.583) (2.587.382) (13.809) Capital Lease Acquisition - - - � Total Other Financing Sourceo/(Usea) 2&.435.745 31.24G.273 1.812.528 Excess of Revenues and Other Sources Dven(Under) Expenditures and Other Uses-Budgetary Basis (8.658.839) (222.516) 8.436.323 Total Adjustments 111- 02) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-8AAPBasis (8.658.839) (247.118) 8.411.721 Fund Balance, October 1. 2OOO 23.188.709 23.188.709 -- Residual Equity Transfer In - 217.765 217.785 Residual Equity Transfer Out - - -- -- �� Fund Balance, September 3O. 2OO1 $ 14528870 $ 23158356 $ 8�2S48I , C-7 SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 51,236,439 $ 52,349,847 1,113,408 1,015,000 1,217,673 202,673 -- -- 29,825,454 21,909,135 (7,916,319) 675,000 650,000 (25,000) 5,751,394 6,847,460 1,096,066 60,000 60,000 1,425,000 1,658,528 1 233,528 -- -- 1,922,113 5,034,855 3,112,742 12,000 45,881 33,881 762,316 1,156,277 393,961 -- -- 91,937,716 90,173,775 (1,763,941) 747,000 755,881 8,881 25,237,325 10,947,794 14,289,531 28,357,043 23,944,140 4,412,903 5,141,458 1,676,858 3,464,600 18,172,846 5,637,461 12,535,385 19,469,385 11,382,251 8,087,134 6,407,118 3,612,644 2,794,474 2,641,853 1,459,900 1,181,953 1,081,102 817,355 263,747 -- -- -- 5,654,245 5,517,783 136,462 106,508,130 59,478,403 47,029,727 5,654,245 5,517,783 136,462 (14,570,414) 30,695,372 45,265,786 (4,907,245) (4,761,902) 145,343 (1,954,332) -- 1,954,332 (190,000) -- 190,000 3,591,916 1,991,307 (1,600,609) 4,804,555 4,675,000 (129,555) (33,232,228) (31,916,014) 1,316,214 -- 887,061 887,061 — — (30,707,583) (29,037,646) 1,669,937 4,614,555 4,675,000 60,445 (45,277,997) 1,657,726 46,935,723 (292,690) (86,902) 205,788 21,214,324 2,063,531 (19,150,793) (24,063,673) 3,721,257 27,784,930 (292,690) (86,902) 205,788 118,819,891 118,819,8911 -- 1,056,029 1,056,029 -- -- -- -- - (217,765) 94,756,218 $ 122,541,148 $ 27,784,930 $ 763,339 $ 751,362 $ (11,977) The notes to the financial statements are an integral part of these statements C-8 (Continued) MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES AND EXPENDABLET UST FUNDS-CONTINUED FOR THE FISCAL YEAR ENDED SEPT EMBER 30, 2001 CAPITAL PROJECT FUNDS Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes 8,000,000 $ 12,719,997 $ 4,719,997 Licenses&Permits -- -- -- Intergovernmental Charges for Services Fines&Forfeitures -- -- -- Investment Income 500,000 1,600,045 1,100,045 Miscellaneous 36,735 36,735 Total Revenues 8,500,000 14,356,777 5,856,777 Expenditures: Current: General Government 7,829,626 2,907,533 4,922,093 Public Safety 2,797,963 104,761 2,693,202 Physical Environment 1,000,000 222,462 777,538 Transportation 312,843 1,886 310,957 Economic Environment -- -- -- Human Services 399,325 75,635 323,690 Culture and Recreation 2,730,488 2,018,877 711,611 Court Related 494,390 178,018 316,372 Debt Service — -- -- Total Expenditures 15,564,635 5,509,172 10,055,463 Excess of Revenues Over/(Under) Expenditures (7,064,635) 8,847,605 15,912,240 Other Financing Sources/(Uses): Reserve for Contingencies (7,618,276) -- 7,618,276 Operating Transfers from Other Funds 90,915 90,915 Operating Transfers to Other Funds (5,482,746) (5,295,326) 187,420 Capital Lease Acquisition ---- Total Other Financing Sources/(Uses) (13,101,022) (5,204,411) 7,896,611 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-Budgetary Basis (20,165,657) 3,643,194 23,808,851 Total Adjustments — -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses-GAAP Basis (20,165,657) 3,643,194 23,808,851 Fund Balance, October 1, 2000 30,056,972 30,056,972 -- Residual Equity Transfer In -- -- Residual Equity Transfer Out -- Fund Balance, September 30, 2001 $ 9,891,315 $ 33,700,166 $ 23,808,851 C-9 EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 74,358,454 $ 80,270,892 5,912,438 1,215,000 1,572,473 357,473 -- 34,862,704 28,349,577 (6,513,127) 43,000 62,860 19,860 12,574,136 14,479,951 1,905,815 490,890 1,092,663 601,773 1,927,390 2,765,346 837,956 17,000 52,374 35,374 3,206,113 8,174,600 4,968,487 -- -- -- 914,307 1,765,617 851,310 550,890 1,207,897 657,007 129,058,104 137,378,456 8,320,352 -- -- -- 51,329,989 30,652,140 20,677,849 812,231 796,163 16,068 65,354,626 57,702,625 7,652,001 -- -- 6,564,805 2,302,831 4,261,974 18,569,385 5,714,537 12,854,848 19,871,526 11,772,376 8,099,150 13,250 13,250 10,519,851 7,197,227 3,322,624 -- -- 7,799,238 5,677,621 2,121,617 315,245 625 314,620 8,562,545 7,077,280 1,485,265 -- ---- - -- 5,712,853, 51,560,424 152,429 1,140,726 796,788 343,938 194,284,818 133,657,061 60,627,757 (589,836) 411,109 1,000,945 (65,226,714) 3,721,395 68,948,109 (46,535) -- 46,535 (11,797,345) -- 11,797,345 -- 42,394,001 40,592,887 (1,801,114) (41,288,557) (39,798,732) 1,489,825 887,061 887,061 -- (46,535) -- 46,535 (9,804,840) 1,681,216 11,486,056 (636,371) 411,109 1,047,480 (75,031,554) 5,402,611 80,434,165 (812) (812) 21,214,324 2,038,117 (19,176,207) (636,371) 410,297 1,046,668 (53,817,230) 7,440,728 61,257,958 1,414,122 1,414,122 -- 174,535,723 174,535,723 -- -- -- -- 217,765 217,765 -- -- - -- (217,765) (217,765) 777,751 $ 1,824,419 $ 1,046,668 $ 120,718,493 $ 181,976,451 $ 61,257,958 The notes to the financial statements are an integral part of these statements. C-1 0 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Internal Total Enterprise Service Memorandum Funds Funds Only Operating Revenues: Franchise Fees $ 156,284 $ -- $ 156,284 Tolls 1,265,582 -- 1,265,582 Charges for Services 16,110,518 15,261,745 31,372,263 Fines and Forfeitures 5,900 -- 5,900 Miscellaneous 145,740 843,685 989,425 Total Operating Revenues 17,684,024 16,105,430 33,789,454 Operating Expenses: Personal Services 2,162,244 1,196,446 3,358,690 Operations 17,641,244 3,597,574 21,238,818 Landfill Closure and Post Closure 825,161 -- 825,161 Depreciation and Amortization 1,182,046 115,383 1,297,429 Asserted and Paid Claims -- 11,740,208 11,740,208 Total Operating Expenses 21,810,695 16,649,611 38,460,306 Operating (Loss) (4,126,671) (544,181) �4 670,852) Non-Operating Revenues(Expenses): Operating Grants 4,682,449 -- 4,682,449 Investment Income 1,282,835 524,734 1,807,569 Interest Expense and Fiscal Charges (522,390) -- (522,390) Gain/(Loss)on Disposition of Fixed Assets (72,834) _(58,934) (131,768) Total Non-Operating Revenues(Expenses) 5,370,060 465,800 5,835,860 Income Before Operating Transfers 1,243,389 _ (78,381) 1,165,008 Operating Transfers: Operating Transfers from Other Funds 1,481,529 -- 1,481,529 Operating Transfers to Other Funds (1,895,710) (394,072) (2,289,782) Total Operating Transfers (414,181) (394,072) (808,253) Net Income(Loss) 829,208 (472,453) 356,755 Fund Equity-October 1, 2000 39,278,087 6,188,938 45,467,025 Contributed Capital 136,392 58,390 194,782 Fund Equity-September 30, 2001 $ __ 40,243,687_ $ 5,774,875 $ 4.6 018 562_ The notes to the financial statements are an integral part of these statements. C-11 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 INCREASE IN CASH AND CASH EQUIVALENTS Internal Total Enterprise Service Memorandum Funds Funds Only Cash flows from operating activities: Cash received for services 15,644,714 15,309,513 $ 30,954,227 Cash payments to suppliers for goods and services (18,589,461) (15,311,413) (33,900,874) Cash payments to employees for services (2,153,728) (1,195,206) (3,348,934) Other operating revenue 151,640 336,579 488,219 Net cash provided (used) by operating activities (4,946,835) (860,527), (5,807,362) Cash flows from noncapital financing activities: Operating grants received 6,459,431 6,459,431 Operating transfers from other funds 1,292,962 1,292,962 Operating transfers to other funds (1,848,261) (394,072) (2,242,333) Net cash provided (used)by noncapital financing activities 5,904,132 (394,072) 5,510,060 Cash flows from capital and related financing activities: Proceeds from capital grants 611,440 611,440 Acquisition and construction of capital assets (237,513) (41,557) (279,070) Principal paid on capital debt (611,061) (611,061) Interest paid on capital debt (535,778) (535,778) Proceeds from the sale of fixed assets 3,601 12,712 16,313 Net cash used by capital and related financing activities (769,311) (28,845) (798,156) Cash flows from investing activities: Investment Income 1,282,835 524,733 1,807,568 Net cash provided by investing activities 1,282,835 524,733 1,807,568 Net increase in cash and cash equivalents 1,470,821 (758,711) 712,110 Cash and cash equivalents at beginning of year 23,749,429 11,507,129 35,256,558 Cash and cash equivalents at end of year $ 25,220_250 $ 10,748-418 $ 35,968,668, C-12 (Continued) MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2001 RECONCILIATION OF OPERATING (LOSS)TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Internal Total Enterprise Service Memorandum Funds Funds Only Operating(loss) $ (4,126,671) $ 544,181) $ (4,670,852) Adjustments to reconcile operating (loss)to net cash provided (used)by operating activities: Depreciation and amortization 1,182,046 115,383 1,297,429 Change in assets and liabilities: Decrease/(Increase)in: Accounts receivable (44,712) 72,681 27,969 Due from other funds (1,372,585) (1,838) (1,374,423) Due from other governmental units (481,557) 131,182 (350,375) (Decrease)/Increase in: Accounts payable (117,970) 110,977 (6,993) Retainage payable 52,967 -- 52,967 Claims and judgements payable -- (59,309) (59,309) Due to other funds (225,799) (75,169) (300,968) Due to other governmental units 163,533 (43,129) 120,404 Accrued compensated absences (801) (255) (1,056) Accrued wages and benefits payable 9,317 1,494 10,811 Deposits in escrow 11,184 -- 11,184 Deferred revenues -- (565,940) (565,940) Other current liabilities (3) (2,423) (2,426) Landfill closure/post closure 4,216 -- 4,216 Total adjustments (820,164) (316,346) (1,136,510) Net cash provided (used)by operating activities $ (4,946,835) $ (N0,_527) $ _ (5 807 362) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 136,434 $ 58,390 $ 194,824 Loss on disposition of fixed assets $ (74,434) $ 71,646 $ (2,788) The notes to the financial statements are an integral part of these statements. C-13 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CHANGES IN PLAN NET ASSETS PENSION TRUST FUND SEPTEMBER 30, 2001 Additions: Contributions 160,684 Investment Income 13,759 Total Additions 174,443 Deductions (4,210) Net Assets Held in Trust for Pension Benefits, September 30, 2000 150,195 Net Assets Held in Trust for Pension Benefits, September 30, 2001 $ 320,428 The notes to the financial statements are an integral part of these statements. C-14 MONROE COUNTY, FLORIDA COMBINED STATEMENT OF CHANGES IN PLAN NET ASSETS - BUDGET AND ACTUAL PENSION TRUST FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Additions: Investment Income $ -- $ 13,759 $ 13,759 Miscellaneous - Contributions 160,684 160,684 -- Total Additions 160,684 174,443 13,759 Deductions: Current: Public Safety: Administration 5,000 4,210 790 Pension Benefits 305,684 -- 305,684 Total Deductions 310,684 4,210 306,474 Excess of Additions Over/ (Under) Deductions (150,000) 170,233 320,233 Net Assets Held in Trust for Pension Benefits, September 30, 2000 150,195 150,195 -- Net Assets Held in Trust for Pension Benefits, September 30, 2001 $ 195 $ 320,428 $ 320,233 C-15 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies and the presentation of the financial report of Monroe County, , Florida (the "County") have been designed to conform to generally accepted accounting principles as applicable to governmental units, in accordance with the Governmental Accounting Standards Board (GASB) . Proprietary funds apply Financial Accounting Standards Board's (FASB) pronouncements 'and Accounting Principles Board, (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. The following is a summary of the significant accounting policies. Reporting Entity - Monroe County is a Non-Charter County established under the Constitution and the laws of the State of Florida. There are six offices elected County-wide, which are as follows: Board of County Commissioners, composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board of County Commissioners is the legislative body of Monroe County and as such budgets and provides funding used- by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of the Clerk of Circuit Court, the Monroe County, Finance Department maintains the accounting system for the County's operations, including those of the Clerk of Circuit Court, which is included in the General Fund, but excluding those of the Property Appraiser, Sheriff, Tax Collector and Supervisor of Elections, each of which maintains its own accounting system. The operations of the County as a whole, however, including all of the Constitutional Offices, have been combined in these financial statements. Services provided by the County and -accounted for within 'these , financial statements include police services for unincorporated areas of the County, health and social services, emergency medical 'services, cultural and recreational programs, solid waste services and other governmental services. C-16 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Blended Component Units - The Monroe County, Florida Comprehensive Plan Land Authority (MCLA) and the Monroe County Industrial Development Authority (MCIDA) are component units whose governing board is composed entirely of the Monroe County Board of County Commissioners serving ex officio. As their financial and operational policies may be significantly influenced by the Monroe County Board of County Commissioners, they are considered a part of the primary government and are presented as blended component units. The MCLA was created by Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statutes 380 and is considered legally separate. Complete financial statements for MCLA can be obtained from MCLA's administrative office at 1200 Truman Avenue, Ste. 207, Key West, Florida 33040. The MCIDA was created by Monroe County, Florida Resolution pursuant to Florida Statutes 159. The MCIDA is financially inactive and accordingly, there are no financial statements. Discretely Presented Component Unit - The Monroe County Housing Finance Authority (MCHFA) was created by Monroe County, Florida Ordinance 1019-1979 pursuant to Florida Statues 159 for the purpose of stimulating the construction of residential housing for low and moderate income families through the use of public housing. MCHFA is a component unit whose governing board is appointed by the Board of County Commissioners. The County is able to impose its will on MCHFA because of its ability to remove appointed members without cause from MCHFA's board. To emphasize its separate legal status, MCHFA is discretely presented in the combined financial statements. MCHFA maintains its own financial records. Complete financial statements for MCHFA can be obtained from MCHFA's administrative office at 1400 Kennedy Drive, Key West, Florida 33040. Basis of Presentation - The accounts of the County are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Fund structures, where applicable, have been designed to comply with all requirements of the bond resolutions and regulatory provisions` or administrative action. The operations of each fund are accounted for with a set of separate self-balancing accounts comprised of its assets, liabilities, C-17 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) equities, revenues and expenditures, or expenses, as appropriate. The various funds are grouped by type in the financial statements. The following fund types and account groups are used by the County: Governmental Funds: General Fund - The General Fund is the general operating fund of the County. All general tax revenues and other receipts that are not required either legally or by generally accepted accounting principles to be accounted for in other funds are accounted for in the General Fund. General operating funds of the Clerk of Circuit Court, Property Appraiser, Sheriff, Tax Collector and Supervisor of Elections represent subfunds of the County's General Fund that are held and accounted for individually, but presented herein with the balance of the Board of County Commissioners' operating funds. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those associated with expendable trusts or major capital projects) requiring separate accounting because of legal or regulatory provisions or administrative action. Debt Service Funds - Debt Service Funds are used to account for the payment of principal , interest, and other expenditures related to long-term debt,- other than bonds and loans payable from the operations of Proprietary Funds. Capital Project Funds - Capital Project Funds are used to account for financial resources segregated for the acquisition or construction of major capital facilities other than those financed by proprietary operations. Proprietary Funds: Enterprise Funds - Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises, where the stated intent is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be C-18 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) financed primarily through user charges or where periodic determination of revenues earned, expenses incurred, and/or net income is deemed appropriate for capital maintenance, public policy, management control , accountability or other purposes. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments of the County or to other governmental ,units on a cost reimbursement basis. Fiduciary Funds: Expendable Trust Funds - Expendable Trust Funds are generally used in instances where legally mandated or where a formal legal trustee relationship exists. Both principal and income may be expended in the- course of their designated operations. Agency Funds - Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Agency Funds are merely clearing accounts for assets held by a government as an agent for individuals, private organizations, other governments, or other funds. Pension Trust Fund - The pension trust fund is used to account for assets held by the County in a trustee capacity. The pension trust fund uses the accrual basis of accounting. Account Groups: General Fixed Assets Account Group - This account is established to account for all fixed assets of the County, other than those accounted for in the Enterprise and Internal Service Funds. General Long-Term Debt Account Group - This account group is established to account for the long-term debt of the County financed from Governmental Funds. Basis of Accounting - The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All Governmental Funds and Expendable Trust Funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i .e. , revenues and other C-19 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) financing sources) and decreases (i .e. , expenditures and other financing uses) in net current assets. All Proprietary Funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and all liabilities associated with the operation of these ,funds are included on the balance sheet. Fund equity (i .e. net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund-type operating statements present increases (e.g. , revenue) and decreases (e.g. , expenses) in net total assets. Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made regardless of the measurement focus applied. The modified accrual basis of accounting is followed in the Governmental 'Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become susceptible to accrual - that is, when they ,become both measurable and available to finance expenditures of the current period. Available means collectible within the current period or soonlenough thereafter to be used to pay liabilities of the current period. Primary revenues, which include taxes, intergovernmental revenues, charges for services, rents and interest are treated as susceptible to accrual' under the modified accrual basis. Receivables related to these revenues are not recognized unless they are collectible within 60 days after the fiscal year end. Expenditures and transfers out are recorded when the related fund liability is Incurred. Exceptions to this general rule include: (1) the long-term portion of accumulated sick pay, vacation pay, and compensatory time, which is not recorded as an expenditure; (2) prepaid items, which are reported only on the Balance Sheet and do not affect expenditures; and (3) principal and interest on long-term debt, which are recognized when due. Budgets for Governmental Funds are also prepared on the modified accrual basis, with certain exceptions described under budgets and budgetary data. C-20 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) In applying the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous individual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the County; therefore, revenues are recognized based on the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and substantially irrevocable; i .e. , revocable only for failure to comply with prescribed compliance requirements, such as equal employment opportunity. These resources are reflected as revenues at the time of receipt or earlier if they meet the availability criterion. Licenses and permits, charges for services, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash, because they are generally not measurable until actually received. Investment earnings and most fines and forfeitures are recorded as earned since they are measurable and available. Proprietary Funds use the accrual basis of accounting. Revenues are recognized in the period in which they are earned and expenses are recognized in the period incurred. The preparation of financial statements in conformity with generally accepted accounting principles, as applicable to governmental units, requires management to make use of estimates that affect the reported amounts in the financial statements, Actual results could differ from estimates. Budgets and Budgetary Data - The following are the statutory procedures followed by the Board of County Commissioners ("Board") in establishing the budget for Monroe County. 1) On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector, and the Supervisor of Elections shall each submit to the Board a tentative budget for their respective offices for the ensuing fiscal year. C-21 NOE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) ) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the County Budget Officer submits to the Board a proposed' budget for the fiscal year commencing the following October 1. The budget includes proposed expenditures and the means of financing them. y County resolution, a tentative budget is submitted to the public. Public 'hearings are held to obtain taxpayer comments. ) Fifteen days after adoption of the tentative budget, a final budget is submitted for review and adoption at a final public hearing. S). Prior to, or on September 30, theBoard's budget is legally enacted through passage of a resolution. Accordingly all fund types have an adopted budget as required by Florida Statute 12 .03. All funds have legally adopted budgets except ' s described in Note 1 , Budgetary Reporting Reconciliation, 6) During the year, the Office of Management and Budget acts on intradepartmental budget changes that do not alter the total revenue or expenditures budgeted to a cost center. , A cost center represents a particular area of County operations or a department. All other budget changes (whether they are transfers between cost centers or alterations of total revenues and expenditures in a fund) are approved by the Board. Supplemental appropriations were necessary and the budgetary data presented herein was amended by the Board during the year in a legally permissible manner. 7) Florida Statute 129, Section 7, as amended in 1978, rovi des 't at' only expenditures in excess of total fund budgets are unlawful . However, because the Board acts on all budget changes between cost centers, this becomes the level of control . Budgeted to Actual Expenditure reports are employed as a management control device during the year for all fund types. C-22 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 9) Budgets for all funds, with the exception of the Property Appraiser's General Fund, are adopted on a basis consistent with generally accepted accounting principles (GAAP) for that fund type, except for revenues and expenditures relative to tax anticipation notes, land purchased for resale in governmental funds, mortgage loans made by governmental funds, and revenues and expenditures relative to debt and capital outlay for proprietary'funds. Budgetary versus GAAP differences are described in a following note. 10) All appropriations lapse at year end. Inventory - Inventory in theComprehensive Plan Land Authority (Special Revenue) consists of land and land rights purchased for resale and is valued at cost. The cost is recorded as an expenditure when items are purchased for budgetary purposes. For GAAP purposes, the land cost is recorded as an asset. Cost records are maintained which specifically identify the unit of inventory and related cost. The purchase method of accounting is used; accordingly, reported inventories are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources." Inventory in the General Fund consists of certain supplies which are stated at cost using the moving average cost method. The inventory is determined by an annual physical count. No reserve has been established within the General Fund balance as the consumption method is used to account for this inventory. Investments - Investments are stated at fair value in accordance with GASB 31. The Monroe County Board of Commissioners pools cash and investments of the County, excluding those funds held and accounted for by the separate Constitutional Officers and those requiring or benefiting by separate investment. This gives the County the ability to maximize its yield on the short-term investment of cash, increasing its income accordingly. Interest earned on pooled cash is allocated to the participating funds based on their average daily balance. Individual fund deficits are ignored in the allocation of interest. C-23 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPT EMBER 30, 2001 NOTEJ - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) General Fixed Assets - General Fixed Assets are recorded as expenditures in the General Fund, Special Revenue Funds, Capital Project Funds and other Governmental Fund types at the time of purchase andare capitalized at cost in the General Fixed Assets Account Group. Fixed assets consisting of certain improvements , including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems have not been capitalized. Gifts or contributions are recorded in General Fixed Assets at estimated fair market value at the time received. There' is no depreciation expense recorded on General Fixed,Assets. Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise and Internal Service Fund Fixed Assets are stated at cost. Depreciation has been provided using the straight-line method. The estimated useful lives of the various classes of depreciable fixed assets are as follows® Life - Years Buildings and Other Improvements 7-40 Machinery and Equipment 3-10 Improvements other than Buildings , 50 Depreciation of Contributed Assets - Depreciation recognized on assets acquired or constructed through grants externally restricted for capital acquisitions is recorded as an I operating expense in the related proprietary funds. Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds are accounted for in the General Long-Term Debt Account Group. The capitalized lease obligations are stated at the original fair market value of leased assets capitalized, less payments since the inception of the lease discounted at the implicit rate of interest in the lease. Also, in the year an asset is acquired by capital lease, the expenditure for the asset and the offsetting amount of the financing source are reflected in the Statement of Revenues,- Expenditures, and Changes in Fund Balance. Assets acquired under C-24 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) capital leases in non-Enterprise Funds are accounted for in the General Fixed Asset Account Group. Capital lease obligations of Enterprise Funds and the cost of assets so acquired are reflected in the accounts of those funds. Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is amortized by using the straight-line method over the life of the debt. Encumbrances - Encumbrance accounting, under which purchase orders are recorded to reserve that portion of the applicable appropriation, is employed in the Governmental and Expendable Trust Fund types. Encumbrances are not the equivalent of expenditures; therefore, the encumbrances are reported as reservations of fund balances at year end and reappropriated the following year. Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due and payable on November 1st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Taxes become delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. No accrual for the property tax levy becoming due in November of 2001 is included in the accompanying financial statements, since such taxes are collected to finance expenditures of the subsequent period. Compensated Absences - County policy grants employees annual leave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general , sick leave payments are granted upon termination of employment to employees with five years or more of credited service, subject to percentage and maximum hour limitations as determined by the Board and each Constitutional Officer. Accumulated annual leave, sick leave, and related benefits are accrued in Governmental Fund Types to the extent that such amounts would normally be liquidated with expendable available financial resources. The remaining liability is reflected in the General Long-Term Debt Account Group. The accumulated leave in Proprietary Fund Types is reflected in the Fund's financial statements on the accrual basis. C-25 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Cash and CashEquivalents - For purposes of the statement of cash flows, the Proprietary Fund Types consider all highly liquid investments (including restricted assets) with a maturity of three months or less when purchased to be cash equivalents. Total Columns on Combined Statements - Overview Total columns on the Combined Statements - Overview (General Purpose Financial Statements) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles, and such data is not comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS PRIMARY GOVERNMENT Cash, cash equivalents, and investments consist of the following at September 30, 2001: Restricted Cash and Cash and Investments Investments Total Board of County Commissioners .Amount Invested in County's Pooled Cash Program $ 164,197,109 $ 1,839,507 $ 166,036,616 Demand Deposits 4,550,381 5,141,691 9,692,072 168,747,490 6,981,198 175,728,688 Other Constitutional Officers And Dependent District Amount Invested in County's Pooled Cash Program 13,381,053 13,381,053 Demand Deposits 25,952,568 25,952,568 39,333,621 39,333,621 $ 208,081 111 $ �6981 195 215_062, 3_09 C-26 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 2 - CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued) Florida Statute 218.415 authorizes Counties with no written investment policies to invest surplus funds in the following: a) The Local - Government Surplus Funds Trust Fund or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act as provided in s. 163.01. b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency. c) Interest-bearing time deposits or savings accounts in qualified public depositories as defined in s. 280.02. d) Direct obligations of the United States Treasury. The County invests funds throughout the year with the Local Government Surplus Funds Trust Fund (SBA) , an investment pool administered by the State Board of Administration, under the ' regulatory oversight of the State of Florida. Throughout the year and as of September 30, 2001, the SBA contained certain floating and adjustable rate securities which were indexed based on the prime rate and/or one and three month LIBOR rates. These investments represented 1.04% of the SBA's portfolio at September 30, 2001. The SBA met the criteria to be "2A-7Like" as defined in GASB 31 at September 30, 2001. Therefore, the investment was valued at amortized cost and the fair value at September 30, 2001 was the account balance at that time. Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. COMPONENT UNIT Deposits - Demand and time deposits are fully insured by Federal Depository Insurance and the multiple financial institution collateral pool required by Sections 280.07 and 280.08, Florida Statutes. At September 30, 2001, deposits for the component unit totaled $ 75,538. C-27 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 3 - MORTGAGES RECEIVABLE Mortgages receivable at September 30, 2001 consist of the following® Affordable Housing Programs: Second Mortgages Receivable from individuals, collateralized by land and buildings, payable in monthly installments of $3,622 including interest at 3%, final payment due March 1, 2004. 284,316 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire amount of the loan will be forgiven over a ten year period at a rate of one fifth per year, beginning on the 7th anniversary of the completion of the construction of the improvements funded by the mortgage, provided that the mortgagor complies with the Mortgage covenants. 184,266 Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at a rate of ten percent per year upon the anniversary of the mortgage, provided that -the mortgagor complies with the Mortgage covenants. The 'Mortgages are interest free. 7,400 Local Housing`Assistance: Second Mortgages Receivable from individuals, collateralized by personal residences. Commencing in year sixteen of the mortgage, principal and accrued interest at 3X will be forgiven at the rate of 6.66% annually. The entire principal balance and accrued interest . will be forgiven at the end of year thirty. If the residence is sold before the initiation of the forgiveness period, the full amount of the mortgage and accrued interest is due at closing. 173,818 Second Mortgages Receivable from individuals, collateralized by personal residences. Principal payments shall be deferred for the term of the first mortgage loan, or until the date the last payment is due on the' first mortgage. Interest is not charged on the mortgages unless the `mortgagor is in default, in which case the interest rate is 12% per annum from the date when payment of the second is due. In the event the home is sold, transferred, rented, refinanced or the first mortgage loan is satisfied, the entire mortgage balance is due. 1,847,822 C-2 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 3 - MORTGAGES RECEIVABLE (Continued) Second Mortgages Receivable from individuals, collateralized by personal residences. The entire balance of the mortgage will be forgiven over a ten year period at the rate of ten percent per year upon the anniversary of the mortgage, provided that the mortgagor complies with the mortgage covenants. The mortgages are interest free. 306,848 Mortgages Receivable due from individual , collateralized by personal residence, payable in annual installments of $1,500 over a ten year period, interest free. 10,500 Monroe County Comprehensive Plan Land Authority (MCLA): Mortgage due from private company, collateralized by land, payable in full May 2050, interest free. 933,000 Mortgages due from not-for-profit agency, collateralized by land, payable in full August 2007, interest free. 41,953 Mortgage due from governmental agency, collateralized by land, payable in full April 2028, interest free. 382,554 Mortgage due from governmental agency, collateralized by land, payable in full May 2031, interest free. 1,500,000 Mortgage due from governmental agency, collateralized by land and building, payable in full September 2045, interest free. 59,025 Total Mortgages Receivable $ 5,7 11,502 Except for the local housing assistance mortgages, the mortgages receivable are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources" even though it is a component of total assets. The local housing assistance mortgages are offset by a related deferred revenue account. C-29 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTE 3E'R 30, 2001 NOTE 4 - INTERFUND BALANCES Individual fund interfund receivable and payable balances at September 3 , 2001 are as follows: Interfund Interfund Fund Receivable Payable General Fund 4,684,306 $ 799,928 Special Revenue Funds: Fine and Forfeiture 25,462 5,199 Road and Bridge 16,068 552,892 Law Library 29,999 Tourist Development, All Districts, Two Cents 19,403 28,881 Tourist Development, Admin. & Promotional , Two Cents 40,207 107,463 Tourist Development, District # One, Three Cents 15,981 23,458 Tourist Development, District # Two, Three Cents 1,534 5,086 Tourist Development, District # Three, Three Cents 4,087 8,099 Tourist Development, District # Four, Three Cents 3,843 7,622 Tourist Development, District # Five, Three Cents 5,435 8,607 Governmental Fund Type Grants 1,220,461 1,653,442 Fire and Ambulance, District # One, Lower and Middle Keys 7,390 804,650 Translator System Service District 9,175 Upper Keys Health Care 17,832 Fire and Ambulance, District # Six, Key Largo - 156,055 Unicorpe Area Service District, Parks and Recreation 1,511 224,904 Unicorp. Area Service District, Planning, Bldg, and Zoning 5,460 921,346 Municipal Policing - 112,000 Cudjoe Gardens Municipal Service Culy, District - 12,399 Boating Improvement 9,115 Miscellaneous Special Revenue 6,002 Florida Keys Marina - Marathon 180,630 Environmental Restoration 17,231 9,759 Sheriff's Impact Support - 317 Sheriff's Off-Duty 4,784 Sheriff's Federal Asset Sharing Program 168,049 Sheriff's Airport Services 147,927 Sheriff's Forfeiture 1,244 Sheriff's HIDTA Grants 66,433 Sheriff's Grants 132,235 Sheriff's Teen Court 6,117 Sheriff's Law Enforcement Trust 152,601 1,430,433 5,527,962 C-30 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 4 - INTERFUND BALANCES (Continued) Capital Project Funds: One Cent Infrastructure Surtax 331,655 650,314 Clerk's Revenue Note 138,601 331.655 788,915 Enterprise Funds: _ Municipal Service District - Waste 1,406,767 316,729 Card Sound Bridge 2,221 62,183 Marathon Airport 60,759 46,685 Key West Airport 377,276 233,163 1,847,023 658,760 Internal Service Funds: Worker's Compensation 8 Group Insurance 754 Risk Management 137,513 Fleet Management 1,268 344,199 2,030 481,712 Expendable Trust Funds- Sheriff's Inmate Welfare 384 38,554 8-295�831 $ 8,295,831 NOTE 5 - RESTRICTED ASSETS Restricted Assets include those provided for by resolutions adopted by the County Commission for the issuance of the Municipal Service District - Waste Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/88, Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998, Clerk's Revenue Note and Airport Passenger Facility Charges. Total restricted assets as of September 30, 2001 are as follows: Cash and Cash Equiv. Enterprise Fund - Municipal Service District - Waste Renewal and Replacement Fund $ 1,494,063 Sinking Funds 686,252 Landfill Closure Escrow 1,679,951 3,860,266 C-31 MNROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 21 NOTE 5 ;- RESTRICTED ASSETS (Continued) Enterprise Fund ...® Marathon irport Passenger Facility Charge Funds 20 Enterprise Fund - Key West Airport Passenger Facility Charge Funds 2,120,288 Refunding Improvement Revenue'Bonds, eries 1 Debt ervice Fun in ing Fund 579,471 Sales Tax Revenue and Refunding Bonds, Debt Service Fund Sinking Fund 351,724 Clerk's Revenue Note Contingency Fund 69,429 6,9-1,19B NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE Reserves representing the excess of amounts provided for certain restricted asset accounts over the liabilities payable therefrom are established by a reduction of retained earnings or fund balance. The following schedule reflects the reserve account balances at September 30, 2001: Enterprise Funds Municipal Service District - Waste: Reserved for Debt Service 465,450 Reserved for Renewal and Replacement 1,49 ,063 1,959,513 C- 2 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE (Continued) Debt Service Funds Refunding Improvement Revenue Bonds, Series 1993/88 Reserved for Debt Service 579,471 Sales Tax Revenue and Refunding Bonds, Series 1991 and 1998 Reserved for Debt Service 102,462 Clerk's Revenue Note, Reserved for Debt Service 69,429 $ 2,710,875 Retained earnings and fund balances are reserved to the extent of the excess of restricted assets over liabilities payable from restricted assets as follows: Total restricted assets $ 6,981,198 Less: Restricted assets for which retained earnings are not required to be reserved 3,800,259 Liabilities payable from restricted assets 470,064 $ 2,710,875 A portion of the unreserved fund balance in Special Revenue Fund, Tourist Development District # One, Three Cent has been designated for various beach nourishment projects. The Board has also designated a portion of the fund balance in the general fund to guarantee debt incurred by the Florida Keys Aqueduct Authority (FKAA) . FKAA is developing construction design plans for a wastewater treatment facility to be located in Marathon. C-33 ONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 21 NOTE 7 — PROPERTY PRIMARY The following is a summary of charges in General Fixed Assets for the year ended September 30, 2001: 200 Additions Deductions 2001 Land 30,,526,973 1,205,22 6,269„937 25,462,326 Buildings 83,518,695 793,408 319,639 33,992,464 Equipment 42,580,028 5,791,221 4,262,294 44,108,955 Construction in Progress: Courthouse Renovations 5,501,171 1,395,332 - 6,896,503 Gato Building 2,759,348 1,968,773 4,728,121 Other Construction 1,138,80 123,406 812,216 449,99 $166,025,019 $ 11,277,432 1,66 ,086 $ 165,633,365 An additional $586,287 will be required to complete the construction projects under present contractual agreements. It is the County's policy to not capitalize interest on construction projects financed with debt proceeds. Proprietary funds property, plant and equipment consist of the following at September 30, 201: Internal Enterprise Service Funds Funds Land 12,447,434 $ 54,000 Buildings and Improvements 12,638,415 1,902,37 Equipment 14,6 ,204 536,87 Construction in Progress 1,526,877 Total Property 41,266,930 2,493,248 Less Accumulated Depreciation 18,418,267 696,128 Net Property $ 22,8 _663 $� 1,797120 C-3 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 7 - PROPERTY (Continued) COMPONENT UNIT The following is a summary of changes in property for the year ended September 30, 2001: 2000 Additions Deductions 2001 Land $ 105,000 $ $ $ 105,000 Equipment 5,972 5,972 Buildings and Improvements 1,073,132 1,073,132 11-184-104 $ $ $ 1,184,104 NOTE 8 - LONG-TERM DEBT PRIMARY GOVERNMENT The following is a summary of changes in long-term debt for the year ended September 30, 2001: Debt Debt 2000 Issued Retired 2001 General Long-Term Debt Group Revenue Bonds $ 21,910,000 $ $ 4,490,000 $ 17,420,000 Loans Payable 650,000 - 200,000 450,000 Accrued Compensated Absences 4,293,083 206,519 2,144 4,497,458 Capitalized Lease Obligations 63,128 1,559.747 296,637 1,326,238 Subtotal 26,916,211 1,766,266 4,988,781 23,693,696 Proprietary Funds Revenue Bonds 7,020,000 - 425,000 6,595,000 Accrued Compensated Absences 363,216 3,338 366,554 Capitalized Lease Obligation 1,303,331 186,061 1,117,270 Subtotal 8,686,547 3,338 611,061 8,078,824 Total $ 35,602,758 t_ 1,769,604 $ 5 599 842 $ 31-772 520 C-35 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATE ET SEPEMBR 30, 200 NOTE 8 LONG-TER DEBT (Continued) Bonds payable at September 30, 201 from Proprietary Funds are composed of the following issues: Enterprise Revenue Bonds $9, 7 ,000 1991 Municipal, Service District Refunding Improvement Bonds due i annual installments of $45,0 to $735,000 on October 1, 2001 to October 1, 2 11; interest at 6. % to 6.75%. 6, 000 Bonds payable at September 3 , 2001 from Governmental Funds are composed of the following issues Revenue Bonds - $7,230,000 1993 Refunding Revenue Bonds, Series 1993 due in installments of $455,000 to 60,00 on December 1, 2001 to December 1, 200 ; interest t- .B% to 5.0%. 4,335,000 Revenue Bonds - $17,505,000 198 Sales Tax Refunding Revenue Bonds, Series 1998 due in installments of $4,200,000 to $4,525,000 on April 1, 2002 to April 1, . 2 0 ; interest at 3.7 to 3. 75%. $ 13,OB5,000 The loan payable at September 30, 2001 from Governmental Funds is composed of the following issue: Loan Payable -_ $850,000 Florida Local Government Finance Commission Loan due in semiannual installments of 20,000 to $250,000 March 2002 to September 2003, interest due monthly based on the blended market rate of commercial paper. 450,00 C- 6 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 8 - LONG-TERM DEBT (Continued) Debt Service Funding Requirements - The total annual debt service funding requirements for all bonds outstanding (net of sinking fund balances) at September 30, 2001, consisting of interest payments of $3,825,449 and principal payments of $24,010,000 are as follows: Revenue Bonds Year Ended Proprietary Funds Governmental September 30 Amount Interest Rate Amount Interest Rate 2002 $ 892,485 6.50% 6.75% $ 5,366,574 3.80% 5.00% 2003 891,285 6.60% 6.75% 5,371,274 3.88% 5.00% 2004 887,625 6.75% 5,370,594 5.00% 2005 891,175 6.75% 669,000 5.00% 2006 887,025 6.75% 671,500 5.00% 2007-2011 4,109,912 6.75% 1,344,500 5.00% Total $ 8�5 99,507 $18393,442 Year Ended Loans Payable September 30 Amount Interest Rate Total 2002 $ 222,500 5.00% $ 6,481,559 2003 260,000 5.00% 6,522,559 2004 - 6,258,219 2005 1,560,175 2006 1,558,525 2007-2011 5,454,412 Total $ 482,500 $ 27,835 449 The amount available in the Debt Service Funds to service the Series 1993/88 and 1998 revenue bonds and 1998 Loan Payable is $ 751,362. Restrictive Covenants and Collateral Requirements - The 1993/88 Refunding Improvement Revenue Bonds are payable from and collateralized by a first lien upon and pledge of the Guaranteed Entitlement portion of the Revenue Sharing Trust Fund for Counties and the Second Guaranteed Entitlement for Counties paid by the State of Florida. C-37 ON OE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 8 - LONG-TERM DEBT (Continued) The 1991 Municipal Service District Refunding Improvement bonds are payable solely from and collateralized by a prior lien upon and pledge of (i) charges for service levied annually against residential property within the Monroe County Municipal Service District (the "District") , Monroe County, Florida for the availability and furnishing of certain solid waste disposal services, (ii) payments received from franchisee solid waste collectors with respect to commercial property within the District, (iii) all other non ad valorem funds received by the District with respect to furnishing services of the solid waste facilities to.,the residents of the District excluding any state or federal funds received from time to time by the District and (iv) certain investment income received by the District. Under the terms of the enterprise revenue bonds issue, the Municipal Service District is required, among other things, to establish rates and to collect fees and charges which will be sufficient at all times to pay 110� of the Maximum Debt Service Requirement on the Series 1991 Bonds and on all outstanding Parity Bonds, plus 100% of all reserve or .other payments including the cost of Operation and Maintenance and deposits for Renewal and Replacements of the Facilities® The Municipal Service District was in compliance with those covenants for the year ended September 30, 2001. The Bonds and the interest payable thereon will not constitute a general obligation of the District, Monroe County or the State of Florida, or a pledge of the faith and credit of the District, Monroe County, the State of Florida or any political subdivision thereof. Neither the Bonds, nor any interest or premium thereon, shall be payable from the ad valorem tax revenues of the District, Monroe County, or the State of Florida. The 1998 Sales Tax Refunding Revenue Bonds are payable from and collateralized by a lien and pledge of the portion of the proceeds of the one cent local government infrastructure sales surtax on deposit in the trust fund established for the County in the Florida State Treasury, allocated for and distributed monthly to the County. Florida Local Government Finance Commission - The Florida Local Government Finance Commission was created pursuant to the Florida Interlocal Cooperation Act of 1969, Section 163.01 Florida Statutes, as amended through an interlocal agreement dated as of February 19, 1991, initially among three Florida C-38 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 8 - LONG-TERM DEBT (Continued) counties for the purpose of financing or refinancing capital projects for each member (borrower) . Under the Interlocal Agreement, the specific purpose of the Commission is to enable a limited number of participating public agencies to benefit from the economies of scale associated with large commercial - paper financing and to assist governmental units in developing and structuring financing programs. Each borrower's liability is the several liability of that borrower, expressly limited to its loan repayments and each borrower has no joint liability with any other borrower or the Commission for any of their respective liabilities. COMPONENT UNIT The following is a summary of changes in long-term debt for the year ended September 30, 2001: Debt Debt 2000 Issued Retired 2001 Mortgages Payable $ 1,178,132 $ - $...._.___ $ 1,178 _132 Mortgages payable at September 30, 2001 are composed of the following: Mortgages due to Monroe County Land 'Authority, collateralized by land and building, payable in full September 2045, interest free. $ 59,025 Mortgages due to Florida Housing Finance Agency, collateralized by land and building, payable in full March, 2011, interest free. 1,119,107 $ 1,178,132 C-39 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPT EMBER 3 , 2001 NOTE 9 - DEFEASANCE OF DEBT The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September 30, 0 : $8,000,000 Municipal Service District Improvement Revenue Bonds, Series 0® defeased on December 6, 1985 using proceeds from the $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1985 $ 5,665,000 $9,211,774 Municipal Service District Refunding Improvement Bonds, Series 1 5® defeased on April is 191 using proceeds from the Municipal Service District Refunding Improvement Bonds, Series 191 5,502,336 Total Municipal Service District Bonds 7,336 $4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds, Series 1 3; defeased on March , 1994 using available cash 2,750,000 $2,155,000 RefundingImprovement Revenue Bonds, Series 9 defeased on January 1, 1993 using proceeds from the Refunding Improvement Revenue Bonds, Series 19 / 3 1,34 ,000 $5,000,000 Improvement Revenue Bonds, Series 19 > defease on May 1, 1993 using proceeds from the Refunding Revenue Bonds, Series 1993/88 4,095,000 $42,415,000 1991 Sales Tax Revenuelbonds, Series 9 1: partially defeased on February 5, 1998 using proceeds from the Sales Tax Refunding Revenue Bonds,' eries 1998 13,010,000 Total General Revenue Bonds 45 ,00 - 0 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 10 - LEASE OBLIGATIONS Capitalized lease obligations consist of equipment lease purchases accounted for in the General Long-Term Debt Account Group and General Fixed Assets Account Group, and the Municipal Service District Enterprise Fund. The future minimum payments under capitalized leases consist of the following at September 30, 2001: General Long- Proprietary Term Debt Funds Fiscal year ending September 30: 2002 $ 478,127 $ 259,200 2003 458,580 259,200 2004 360,684 259,200 2005 202,785 259,200 2006 - 259,197 Total minimum payments 1,500,176 1,295,997 Amounts representing interest 173,938 178,727 Present value of net minimum lease payments $ 1.326,238 $ 1,117,270 Leased property which has been capitalized as of September 30, 2001 is as follows: General Fixed Assets - Public Safety $ 1,636,898 Proprietary Funds $ 2,335,830 Rental expense under cancelable operating leases for the current year amounted to $2,773,952. C-41 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 11 - LAND AUTHORITY LEASES The City of Key West leases two properties with a cost of $441,073 from the County. These properties are used to provide access and parking for city facilities. The terms of the leases provide for rental of $1 per year for 30 years, expiring in the year 2022. NOTE 12 - CONTRIBUTED CAPITAL Contributed capital consists of contributions from other funds to proprietary funds and capital funds from federal and state agencies. Contributed capital activity is as follows for the year ended September 30, 2001: 2000 Additions Deletions 2001 Municipal Service $ 3,322,448 $ 1,250 $ $ 3,323,698 District Card Sound Bridge 2,514,741 2,514,741 Marathon Airport 4,258,590 - 42 4,258,548 Key West Airport 7,617,362 135,142 7,752,504 Workers' Compensation 621 - 621 Group Insurance Fund 3,334 - 3,334 Risk Management Fund 73 800 873 Fleet Management 2,673,500 57,590 2,731,090 $20�39O 669 $�194 782 $ 42 $20�585 409 NOTE 13 - FUND DEFICITS The Fleet Management Internal Service ' Fund has a negative unrestricted retained earnings balance of $233,223 which is attributable to the allocation of certain common costs. The deficit will be eliminated from future charges for services. C-42 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 14 - EXPENDITURES IN EXCESS OF APPROPRIATIONS The following cost center_ had expenditures in excess of appropriations at September 30, 2001: General Fund: Operating Transfers to Other Funds - The general government cost center expenditures for operating transfers to other funds exceeded appropriations by $13,809 because of unbudgeted Sheriff transfers to other funds. The Sheriff's legal level of control is at the fund level , not the cost center level . The Sheriff was in compliance with its adopted budget at the legal level of control . NOTE 15 - SEGMENTS OF ENTERPRISE ACTIVITIES Municipal Service District operating revenues are generated primarily by billings for mandatory garbage collection. Card Sound Bridge operating revenues are generated through tolls for the use of the Bridge. Revenues in the Key West and Marathon Airports are generated by rents and user fees. The key financial data for the year ended September 30, 2001 for the above services are as follows: Municipal Card Service Sound Marathon Key West District Bridge Airport Airport Total Operating Revenues $ 12,791,342 $ 1,265,777 $ 396,883 $ 3,230,022 $ 17,684,024 Operating Expenses 12,046,585 581,984 950,862 7,049,218 20,628,649 Depreciation and Amortization 625,130 165,586 145,037 246,293 1,182,046 Total Operating Expenses 12,671,715 747,570 1,095,899 7,295,511 21.810,695 C-43 ONROE COUNTY, FLORIDA NOTES TO COMBINED-FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 1 . SEGMENTS OF ENTERPRISE ACTIVITIES (Continued) Operating Income (Loss) 119,627 518,207 (699,016) (4,065,489) (4,126,671) Operating Grants 852,356 221,969 3,608,124 4,682,449 Investment Income 639,033 395,615 38,836 209,351 1,282,835 Interest Expense and Other Debt Service Costs (522,390) (522,390) Gain (Loss) on Disposition Of Assets (74,434) 1,600 (72,834) Operating Transfers In 1,069,216 160,350 251,963 1,481,529 Operating Transfers Out (1,385,945) (62,002) (46,338) (401,425) (1,895,710) Net Income (Loss) 697,463 853,420 (324,199), (397,476) 829,208 Fund Equity, 2000 9,616,239 11,319,683 5,703,962 12,638,203 39,278,087 Contributed Capital 1,250 135,142 136,392 Fund Equity, 2001 10.314.952 ffi 12.173 103 S 5.379.763 $12.375.869 $ 40.243.687 Assets $ 20.618,632 # 12.305.955 3 5.591.711 $13.821.641 $ 52.337,939 Long-Term Debt 7 1 1 7 $_ 37,9E # 27.7 _Q 1 $ 7.333.952 Acquisitions and Construction Of Property $ 3.510 S 4.11 _ 31.432 $ 198.455 $ 237, Net Working Capital ". 74• 1.942 8.094.410 651.332 1 2 19-617 K22 Net Increase (Decrease) In Cash Flows $ 640.031 3 1.0Q6.Q87 _ �75 $ 1.470.821 NOTE 16 - BUDGETARY - GAAP REPORTING RECONCILIATION The accompanying Combined Statement of Revenues, Expenditures and Changes in Fund Balances m Budget and Actual General , Special Revenue, Debt Service, Capital Project and Expendable Trust Funds for the year ended September 30, 2001 presents comparisons of the legally adopted budget with actual data on a budgetary basis® Because certain accounting principles applied ,for purposes of developing data on a budgetary basis differ from those used to present financial statements in conformity with GAAP, a reconciliation of resultant basis, timing and perspective differences in the 'Excess of Revenues and Other Sources over Expenditures and Other Uses for the year ended September 30, 2001 is presented as fellows; C-44 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 16 - BUDGETARY - GAAP REPORTING RECONCILIATION (Continued) Special Debt Capital Expendable General Revenue Service Projects Trust Excess of revenues and other sources over (under) expend- itures and other uses - budgetary basis $ (222,516) $1,657,726 $ (86,902) $3,643,194 $ 411,109 Adjustments: To adjust revenues for 21.301 - accruals To adjust expenditures for accruals (45,903) To adjust for mortgages receivable (389,649) To adjust for mortgage loans made 389,649 To adjust expenditures for purchases of land recorded .as inventory 8,469,441 To adjust contribution of land as an expenditure (2,801,605) To adjust expenditures for cost of land sold (33,262) To adjust for unbudgeted funds: Sheriff, HIDTA Sheriff, Off-Duty Sheriff, Airport Sheriff, Teen Court 106 Sheriff, Impact Support Sheriff, Grants Sheriff, Law Enforcmt Trust Sheriff, Fine and Forfeit. Sheriff, Fed. Asset Shring (3,584,262) Sheriff, Shd Asset Forfeit. (38,464) Sheriff, S. Fl . LETF 51,577 Sheriff, Inmate Welfare (812) Total Adjustments (24,602) 2,063,531 (812) Excess of revenues and other sources over (under) expend- itures and other uses - GAAP basis (247,118) $3.721.257 $ (86,902) $3.643.194 $ 410.297 C-45 N OE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL-STATEMENTS SEPTEMBER 3 , 01 NOTE 17 - INTERFUND TRANSFERS Operating Transfers during the year ended September 30, 2001 consisted of the following: Operating Operating' Fund Transfers In Transfers Out General Fund 33,835 666 2,587,392 Special Revenue Funds Fine and Forfeiture ' 28,321,672 Road and Bridge 64, 28 508,831 Law Library 3 ,000 Tourist Development All Districts, Two Cent - 28,881 Tourist Development Adin & Promo, Two Cent 107,463 Tourist Development District One, Three Cent 23,200 Tourist Development District Two, Three Cent 5,070 Tourist Development District Three, Three Cent 8,099 Tourist Development District Four, Three Cent 7,583 Tourist Development District Five, Three Cent - 8,271 Governmental Fund Type Grants 1,317,179 - impact Fees - Roadways 644,128 Fire and Ambulance, District # One 80 ,650 Translator System Service District 9,175 Upper Keys Health Care Special Taxing District 17, 32 Fire and Ambulance District # Six 156,055 Parks and Recreation 223,785 Planning, Building and Zoning _ 919,559 Municipal Policing 112,000 Environmental Restoration - 9,760 Sheriff Grants 1 ,097 - ,00 31,916,01 Debt Service Funds: Sales Tax and Refunding Bonds 4,500,000 Clerk's Revenue Note 17 ,00 4,675000 C•46 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 17 - INTERFUND TRANSFERS (Continued) Capital Projects Funds One Cent Infrastructure Surtax 90,915 5,295,326 Enterprise Fund: Municipal Service District Waste 1,069,216 1,385,945 Card Sound Bridge - 62,002 Marathon Airport 160,350 46,338 Key West Airport 251,963 401,425 1,481,529 1,895,710 Internal Service Fund: 50,116 Risk Management 343,956 Fleet Management - 394,072 $ 42,088,514 $ 42,088,514 NOTE 18 - RISK MANAGEMENT The County is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets: errors and omissions; injuries to employees; and natural disasters. During the fiscal years ended 1976, 1984 and 1988, the County established the Worker's Compensation, Group Insurance, and Risk Management Funds, respectively, as internal service funds to account for and finance its uninsured risks of loss. Under these programs, the Worker's Compensation provides $250,000 coverage per claim. The Group Insurance Fund provides coverage up to $85,000 for each medical claim. Risk Management provides $100,000 for each general liability, public official liability and auto liability claim and $100,000 for most property damage claims. Windstorm, Flood and Property Damage insurance excess coverage varies by individual property. The County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. C-47 OOE COUNTY, FLORIDA NOTES TO COMBINEDFINANCIAL STATEMENTS SEPTEMBER 3 , 2001 NOTE 1 - RISK MANAGEMENT (Continued) All funds of the County participate in the programs and make payments to the Worker's Compensation® Group Insurance and Risk Management Funds based on estimates of the, amounts needed to pay prior and current year claims. The claims liabilities reported at September 30, 2001 are based on the requirements of Governmental Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the claims liability amounts in fiscal year 2000 and 2001 were, Worker's Group Risk Compensation Insurance Management Total Balance at September 30, 1999 902,840 2,266,936 1,477,190, $ 4,646,966 Current year claims and changes in estimates 1,991,273 9,162,271 241,742 11,395,286 Claim payments (1,299,722) (8,680,526) (199,162) (10,179,410) Balance at September 30, 2000 1,594,391 2,748,681 1,519,770 5,862,842 Current year claims and changes in estimate 1,082,733 10,044,328 613,17 11,740,208 Claim payments (1,677,124) (9,880,154) (242,239) (11,799,517) Balance at September 30, 2001 1.000 000 2,912,85 1,890,678 ,803,533 NOTE 1 RETIREMENT PLAN Substantially all full -time County employees are participants in the Florida Retirement System, "The System"' a multiple-employer, cost-sharing public retirement system. The System, which is controlled y the State Legislature and administered . y the State of Florida, Department of Administration, Division of Retirement, covers approximately 612,300 full -time employees of various governmental units within the State of Florida. The System provides for vesting of benefits after 6 years of creditable service. Normal retirement enefits are available to employees who retire a - MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 19 - RETIREMENT PLAN (Continued) or after age 62 with 10 or more years of service. Early retirement is available after 10 years of service with a 5% reduction in benefits for each year prior to the normal retirement age. Retirement benefits are based on age, average compensation and years-of-service credit where average compensation is computed as the average of an individual 's five highest years of earnings. Employees are not required to contribute to this retirement system. The County has no responsibility to the System other than to make the periodic payments required by state statutes. The Florida Division of Retirement issues a publicly available financial report that includes financial statements and required supplementary information for the System. The report may be obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C, Tallahassee, FL 32399-1560. Participating employer contributions are based upon state-wide rates established by the State of Florida. These rates are applied to employee salaries as follows: regular employees, 7.30%, special risk employees, 18.44%, and elected officials, 15.14%. The County's contributions made during the years ended September 30, 2001, 2000, and 1999 were $5,836,000, $7,263,000 and $8,027,000, respectively, equal to the actuarially determined contribution requirements for each year. NOTE 20 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL SERVICES Plan Description - The Monroe County, Florida Volunteer Firefighter and Emergency Medical Services Length of Service Award Plan (LOSAP) is a single- employer defined benefit pension plan administered by the County. LOSAP provides retirement and death benefits to plan members and beneficiaries. Monroe County Ordinance 026-1999 defines the authority under which contribution and benefit provisions may be amended. This authority is presently held by the County. Funding Policy - The contribution requirements for plan members and the County are established and may be amended by the County. Plan members are not C-49 ON OE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 20 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY MEDICAL SERVICES (Continued) required to contribute. The County contributes an amount determined by an actuarial study. Benefits are calculated based on years o i f service as the participants are unpaid volunteers. The current contribution ibution rate is $693 per volunteer year of service. Annual Pension Cost and Net Pension Obligation - The County's annual pension cost an net pension obligation for the year ended December 31, 2000 was $165,684. The annual required contribution for the past year was determined as part of the December 31, 2000 actuarial valuation using a variation of the aggregate actuarial cost method. The actuarial assumptions included (a) 5'.0% investment rate of return (b) no assumption for mortality pattern as it' is inapplicable (c) no assumption for salary increases as benefits are not based on compensation and (d) no increase for inflation as benefits are based on a flat amount per year of service. The actuarial value, of assets includes only the fair value of the assets. There was no unfunded actuarial accrued liability at December 31, 2000. Three Year Trend Information - This information has not been presented as this is the second year of the plan. The prior year annual pension cost and net benefit obligation was $150,113. This amount was fully funded by the County. NOTE 21 - POST RETIREMENT BENEFITS OTHER THAN PENSION In addition to the retirement plan described in the previous note, the County provides post retirement health care benefits in accordance with state statutes to all empl'oyees who retire from the County with at least 10 years of service and have attained the age of 60. and/or age and years of service added together total 70, and who are enrolled in the County's group health plan. Currently 253 retirees are eligible for this post' employment benefit. Expenditures for post retirement health care benefits, excluding claims, are recognized as the premiums are paid. During the year ended September 30, 2001 expenditures of $144,095 were recognized for post retirement health care. C-50 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 22 - RECOGNITION OF CLOSURE AND POST CLOSURE COST State and federal laws require final cover and closure as well as post closure care of the County's landfills. Recognition of the liability for closure and post closure costs is based on the landfill capacity used to date. The landfill capacity of the County's previously operated landfills is 100% used and has no remaining landfill life. Closure of these landfills was substantially completed during the year ended September 30, 1994. The County has another landfill site which has never been used. Accordingly, no future closure cost is accruable except for post closure costs estimated to be incurred in the coming year. The Florida Department of Environmental Protection approved a post closure operating plan which permits the County to fund closure and post closure costs as an operating expense using annual appropriations. The landfill is required by state and federal laws and regulations to make annual contributions to a cash escrow account to meet financial assurance requirements. The landfill is in compliance with these requirements at September 30, 2001 with cash and investments of $ 1,679,951 held for these purposes. In the event closure escrows and interest earnings prove inadequate due to inflation, changes in technology or additional post closure care requirements, these costs may need to be covered by charges to service users. NOTE 23 - LITIGATION The County is a defendant in various lawsuits and is involved in other disputes wherein substantial amounts are claimed. In the opinion of the County, these suits and claims should not result in judgments or settlements which, in aggregate, would have a material adverse effect on the County's financial condition. NOTE 24 - COMMITMENTS AND CONTINGENCIES Grant Programs - The County participates in a number of federally assisted grant programs. These programs are subject to financial and compliance audits by the grantors or their representatives. As of March 13, 2002 there were no material questioned or disallowed costs as a result of grant audits in process or completed. C-51 MONROE COUNTY, FLORIDA NOTES TO COMBINED FINANCIAL STATEMENTS SEPTEMBER 30, 2001 NOTE 24 - COMMITMENTS AND CONTINGENCIES ,(Continued) Arbitrage e ate - In accordance with the Tax Reform Act of 1986, any interest earnings on borrowed construction funds in excess of the interest costs are required to be rebated to the federal government. The County has estimated that there will be no significant liability for arbitrage rebate. Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact fees may be refunded within one year following the end o the sixth year from the date on which the impact fee was paid or within three months of the noncommencement of construction. Industrial DevelopTent BondS 7 By resolution adopted February 21, 1995, the .County authorized the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo Utility Corporation Project. The bonds were s seuently issued March 9, 1995 and are secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation. These bonds do not constitute an obligation of the County and mature March ,2025. y resolution adopted April 9, 1999, the Board of County Commissioners acting as the Monroe County Industrial Development Authority approved the issuance of $8;000,000 of Industrial Development Revenue Bonds for the Key West Brewery, Inc. The bonds were issued in two series, Series 1999A in the amount of $5,850,000 due January 1, 2030 and Series 1999B in the amount of $ ,500,000 due January 1, 2009. Duringthe year, Key West Brewery, Inc. filed for bankruptcy under ' Chapter 11. The bonds are secured by mortgages on certain read estate owned by the Key West Brewery, Inc. and do not constitute an obligation of the County. C-52 THIS PAGE INTENTIONALLY LEFT BLANK The General Fund is the general operating fund of the County. It is used o account for all financial resources except for those required to be accounts for in another fund. The General Fund has a greater number and variety revenue sources than any other fund, and its resources finance a wider range of activities. The resources of the General Fund are ordinarily largely expended an replenished on an annual basis. MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable -Budget Actual (Unfavorable) Revenues: Taxes $ 15,122,015 $ 15,201,048 $ 79,033 Licenses and Permits 200,000 354,800 154,800 Intergovernmental 4,362,250 5,790,442 1,428,192 Charges for Services 6,719,742 7,509,631 789,889 Fines and Forfeitures 11,500 14,155 2,655 Investment Income 755,000 1,441,445 686,445 Miscellaneous 151,991 572,605 420,614 Total Revenues 27,322,498 30,884,126 3,561,628 Expenditures: Current: General Government: Board of County Commissioners 1,208,162 1,168,780 39,382 County Administrator 370,454 314,433 56,021 Public Works Management 186,997 165,980 21,017 Public Safety Management 180,416 175,426 4,990 Community Services Management 144,849 144,700 149 County Attorney 861,192 732,078 129,114 Office of Management& Budget 510,604 426,178 84,426 Information Systems 1,352,208 1,201,413 150,795 Personnel 352,169 312,397 39,772 Vehicle Replacement 76,160 -- 76,160 Public Works Facilities Maintenance 4,508,580 4,184,141 324,439 ADA Compliance 5,000 504 4,496 Value Adjustment Board 15,000 7,310 7,690 Community Services-Marine Projects 66,616 62,238 4,378 Promotional Advertising 5,000 4,351 649 Tax Increment Payment 82,200 82,190 10 Quasi External Services 22,000 10,775 11,225 Clerk to BOCC-Financial Package 51,680 5,334 46,346 Clerk to Board of County Commissioners 861,375 856,787 4,588 Internal Audit - 144,322 128,982 15,340 TDC Audit Function 136,993 120,505 16,488 Insurances-Clrk BOCC, Internal &TDC Audits 139,762 136,418 3,344 Tax Collector 2,607,686 2,354,709 252,977 Property Appraiser 2,547,563 2,364,288 183,275 Sheriff 875,177 878,296 (3,119) Supervisor of Elections 866,245 875,463 (9,218) Insurances-Supervisor of Elections 84,628 83,137 1,491 Total General Government 18,263,038 16,796,813 1,466,225 D-1 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Public Safety: Hurricane 8,000 1,910 6,090 Communications 507,174 449,990 57,184 Emergency Medical Services Administration 121,421 108,510 12,911 Emergency Management 230,402 218,096 12,306 Marathon EOC 59,166 46,968 12,198 Emergency Medical Air Transportation 20,000 -- 20,000 Medical Examiner 315,391 315,243 148 Red Cross Lower Keys 20,250 20,250 -- Sheriff 32,105,585 31,696,594 408,991 Total Public Safety 33,387,389 32,857,561 529,828 Physical Environment: Extension Service 178,845 177,219 1,626 Hazardous Waste 244,502 226,292 18,210 Total Physical Environment 423,347 403,511 19,836 -------------- Transportation: County Engineer 83,696 75,190 8,506 Economic Environment: Literacy Volunteers of America 9,232 9,232 -- Veteran's Affairs 392,909 380,893 12,016 Total Economic Environment 402,141 390,125 12,016 Human Services: Health Care Respite Act 84,901 84,901 -- Hospice of the Florida Keys 40,000 40,000 Public Works Animal Shelter 675,359 674,293 1,066 Bayshore Manor 451,739 439,919 11,820 Rural Health Network Van 25,000 25,000 Middle Keys Guidance Clinic 529,246 529,223 23 Upper Keys Guidance Clinic 87,444 87,444 Care Center for Mental Health 184,141 184,141 The Heron' 20,155 20,155 Monroe County Assoc. for Retarded Citizens 30,000 30,000 Heron/Peacock 18,000 18,000 Older Americans Volunteer Program 4,000 398 3,602 Legal Aid 17,500 14,069 3,431 D-2 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CONTINUEDGENERAL FUND - FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budgetc (Unfavorable) Welfare Administration 615,05 577,924 37,161 Welfare Services 686,489 596,165 90,34 Caring Friends for Senior 10,000 10,000 -- Big Brothers\Big Sisters 20,000 2 ,00 -- Florida Keys Children Shelter 30, 0 28,738 1,262 Wesley House 3 ,000 35,00 -- ace 29,326 26,010 3,316 Domestic Abuse Shelter 2 ,000 25,000 Florida Keys Outreach Coalition 8,557 8,557 -- Healthy Kids Program 72,856 33,651 39,205 Bayshore Donations 360 360 -- Total Human Services 3,700,158 3,508,948 11,210 Culture andRecreation: Bart of the Keys Recreation 1 ,000 18,000 -- Big Pine Athletic Association 48,000 43,302 4,698 Boys and Girls Club 30,000 30,000 -- Boys and Girls Club-Upper Keys 23,600 11,519 12,081 Higgs Beach Maintenance 61,318 46,464 14,854 School Board Interloc I 53,171 53,170 1 Mthn Community Park 187,569 89,385 98,184 Lower Keys AARP 1,500 763 737 Middle Keys AARP 1,500 1,480 20 Upper Keys AARP 1,500 2021,298 Big Pine Key AARP 1,500 1,420 80 Fine Arts Council 45,000 45,000 -- Historic Keys Foundation 30,000 30,000 -- Library Admin Support 395,99820,109 Library Key West 58,454 536,342 12,112 Library Key West Donations 29, 30 4,152 25,378 Library Marathon 227,297 221,781 5,516 Library Marathon Donations 3,165 6982,467 Library Islamorada 226,500 226,44357 Library Islamorada Donations 2,118 573 1,545 Library Key Largo 301,004 291,870 9,134 Library ey Largo Donations 11,035 1,170 9,865 Library BigPine Key 169,01 168,736 355 Library BigPine Key Donations 10,07 485 9,562 Total Cultural and Recreation 2, 6, 7 2,198,844 228,053 D-3 (Continued) MONROE COUNTY, FLORIDA STATEMENT EXPENDITURES AND CHANGES I - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget c u l (Unfavorable) Court Related: Clerk of the Court-Records Management 228,475 212,080 16,395 Clerk of the Court-Recording 319,082 312,552 6,530 Clerk of the Court-administrative 252,598 238,289 14,309 Clerk of the Court-Jury Management 62,749 57,603 5,146 Clerk of the Circuit Court-Criminal 531,535 , ' 517,054 14,481 Clerk of the Circuit Court-Civil 308,984 301,398 7,586 Clerk of the Circuit Court-Family 10 ,654 9 ,004 9,650 Clerk of the Circuit Court-Juvenile 78,178 74,018 4,160 Clerk of the Circuit Court-Probate 43,806 40,944 2,862 Clerk of the Court-Information Systems 508,553 329,133 179, 20 Clerk of the County Court-Criminal 394,551 388,502 6,049 Clerk of the County'Court-Civil 136,192 122,110 14,082 Clerk of the County Court-Traffic 529,125 519,131 9,99 Insurances-Jury Management 8,159 7,471 688 Insurances-administration 59,549 59,549 -- Insurances-Circuit Criminal 89,951 86,40 3;548 Insurances-Information Systems 34,767 32,439 2,328 Insurances-Circuit Civil 45,00 43,377 1,703 Insurances-Circuit Family 14,680 13,949 731 Insurances-Circuit Juvenile 13,556 11,503 2,053 Insurances-Circuit Probate 6,762 6,060 702 Insurances-Records Management/Recording 85,503 85,265 23 Insurances-County Criminal 67, 57 65,696 1,661 Insurances-County Civil 24,893 24,893 -- Insurances-County Traffic 93,664 91,007 2,657 Clerk Public Record Trust 9,500 9,500 - State attorney 151, 02 137,117 14,285 Public Defender 25 ,112 249,627 2,485 Court administration 27,204 23,630 3,574 Court Admin-Judicial Support 296,904 270,963 25,941 Court Amin-Staff Attorney 8,910 6,667 2,243 Court Admin-Jury Management 16,736 7,454 9,282 Court Admin- asters 4,500 1,565 2,935 Court Admin- asters 12,000 7,119 4,881 Court Amin-Alt Dispute Resolution-Family 4,390 3,938 452 Court Admin-Circuit Court Reporter Services 350,124 290,165 59,959 Court Amin-Witness Coordination 3 ,557 31,029 5,528 Court Admin Circuit Drug Court 257,641 252,745 4,896 Court Admin-Pretrial Release 461,984 42 ,492 37,492 Court Admin-Other Circuit Court Criminal Cost 21,310 13,482 7,828 Court Arvin-Pro Se Services 111,810 9 ,813 15,997 Court Ain-Custody/Visit Evaluation 5,000 2,100 2,900 -4 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE- BUDGET AND ACTUAL GENERAL FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Court Admin-Guardian Ad Liter 145,921 136,301 9,620 Court Admin-Other Circuit Court Juvenile 163,245 162,117 1,128 Court Admin-Clinical Evaluations 18,500 5,995 12,505 Court Admin-Masters Hearing Officers 18,000 15,958 2,042 Court Admin-Attorney's Fees 8,500 7,922 578 Court Admin-Other Circuit Court Probate Costs 28,804 27,061 1,743 Court Admin-Information Systems 165,831 121,230 44,601 Court Admin-County Court Interpreters 39,020 36,998 2,022 Court Admin-Other County Court Criminal Costs 13,500 4,864 8,636 Total Court Related 6,671,808 6,081,282 590,526 Debt Service: Principal Retirement 52,276 40,470 11,806 Interest and Fiscal Charges 6,332 2,171 4,161 Total Debt Service 58,608 42,641 15,967 Total Expenditures 65,417,082 62,354,915 3,062,167 Excess of Revenues Over/ (Under) Expenditures (38,094,584) (31,470,789) 6,623,795 Other Financing Sources/(Uses): Reserve for Contingencies (1,988,202) -- 1,988,202 Operating Transfers from Other Funds 33,997,530 33,835,665 (161,865) Operating Transfers to Other Funds (2,573,583) (2,587,392) (13,809) Total Other Financing Sources(Uses) 29,435,745 31,248,273 1,812,528 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (8,658,839) (222,516) 8,436,323 D-5 (Continued) FLORIDAMONROE COUNTY, REVENUES,STATEMENT OF EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND - CONTINUED FISCALFOR THE T30, 2001 Variance Favorable Budget Actual (Unfavorable) Total Adjustments -- (24,602) (24,602) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses- asis (8,65 ,89) (247,118) 8,411,721 Fund Balance, October 1, 20 23,188,709 23,188,709 -- Residual Equity Transfer In -- 217,765 217,765 Residual Equity Transfer Out -- -- Fund Balance, September 30, 2001 1 , 21.870 23,159,356 8,629,486 D-6 THIS PAGE INTENTIONALLY LEFT BLANK To account for the local option three cent bed tax in five district funds and an ` SPECIAL REVENUE FUNDS-CONTINUED 911 ENHANCEMENT FEES To account for fees levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone system, DUCK-KEY SECURITY DISTRICT To account for the revenues and expenditures in providing security services for the Duck Key District, LOCAL HOUSING ASSISTANCE To account for the revenues and expenditures for the administration and implementation of the State Housing Initiatives Partnership Program. NON-AD VALOREM ASSESSMENTS To account for the non-ad valorem assessment revenues and expenditures for water circulation improvements through the installation of culverts in Cudjoe Gardens. BOATING IMPROVEMENTS To account for revenues and expenditures for providing boating-related activities, for removal of vessels and floating structures deemed a hazard to public safety and health, and for manatee and marine mammal protection and recovery,, MISCELLANEOUS SPECIAL REVENUE To account for revenues and expenditures earmarked for specific purposes, FLORIDA KEY'S MARINA To account for all revenues and expenditures for the Florida Key's Marina. .ENVIRONMENTAL RESTORATION To account for all revenues and expenditures for fines/fees collected and earmarked for environmental restoration. CQM.PREHENSIVE PLAN LAND AUTHORITY To account for the revenues and expenditures for purchasing unbuildable, recreational and conservational property and repackaging the property to meet the land use requirements. SHERIFF'S FORFEITURE To account for the Sheriffs revenues produced from forfeitures and expenditures in the prevention, investigation, detection and identification of crime. This fund does not have a legally adopted budget. SHERIFF'S HIDTA GRA T To account for all revenues and expenditures fort Sheriff Department's HIDTA programs. SHERIFF'S MISCELLANEOUS To account for the revenues and expenditures of other Sheriffs services as follows- -impact Support -Off-Duty -Federal Asset Sharing Program -Airport Services -Law Enforcement Trust Fund -Shared Asset Forfeiture MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS SEPTEMBER 30, 2001 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library ASSETS Assets: Cash and Cash Equivalents $ 277,656 $ 11,710,334 $ 14,631,085 $ 22,315 Accounts Receivable: Other __ __ 21 -- Allowance for Other Uncollectible __ __ __ Mortgages/Notes Receivable 475,982 Allowance for Mortgage Receivable (284,316) Inventory of Land for Resale -- -- __ -- Due from Other Funds -- 25,462 16,068 29,999 Due from Other Governmental Units -- 678,113 401,636 3,630 Interest Receivable __ __ -_ -- Total Assets $ 469,322 $ 12,413,909 $ 15,048,810 $ 55,944 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ -- $ 139,198 $ 600,601 $ 2,190 Retainage Payable -- -- 145,969 -- Due to Other Funds -- 5,199 552,892 -- Due to Other Governmental Units -- 435 2,130 Accrued Comp. Absences Payable -- 1,860 17,091 -- Accrued Wages and Benefits Payable -- 24,267 113,029 1,797 Deposits in Escrow -_ __ 300 _- Deferred Revenues 191,666 -- -- Other Current Liabilities -- 850 120 -- Total Liabilities 191,666 171,809 1,432,132 3,987 Fund Equity: Fund Balances: Reserved for Encumbrances -- 2,037 57,210 Reserved for Land Acquisition -- -- __ Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches -- -_ __ -- Unreserved, Undesignated 277,656 12,240,063 13,559,468 51,957 Total Fund Equity 277,656 12,242,100 13,616,678 51,957 Total Liabilities and Fund Equity $ 469,322 $ 12,413,909 $ 15,048,810 $ 55,944 E-1 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 2001 Tourist Tourist Dev® Tourist Tourist Development, Admin. & Development, Development, All Districts, Promotional, Dist. #One, Dist.#Two, Two Cent Two Cent Three Cent Three Cent ASSETS ...�. _,..�... .�...�.. . ._ .... Assets: Cash and Cash Equivalents 4,234,275 ,706,501 3,653,521 44 ,35 Accounts Receivable,-.- Other 7 1 __ -- Allowance for Other Llncollectible __ -- Mortgages/Notes Receivable Allowance for Mortgage Receivable Inventory of Land for Resale -- __ __ -- Due from Other Funds 19,403 40,207 15,981 1,534 Due from Other Governmental Units 199,086 412,545 171,147 5,264 Interest Receivable __ __ __ -- Total Assets 4,452,771 5 159,254 3,840, 49.. 7,1w ...._ .. _.._._... LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable 255,073 197,006 1, 1 23,960 Retainage Payable __ __ -- Due to Other Funds 26,631 107,463 23,456 5,066 Due to Other Governmental Units 2,071 1 -- Accrued Comp. Absences Payable 120 1,910 Accrued Wages and Benefits Payable 137 2,164 2,6131,231 Deposits in Escrow Deferred Revenues -- Other Current Liabilities 1 __ 6 -- Total Liabilities 286,407 308,721 247,598 30,263 Fund Equity- Fund Balances: Reserved for Encumbrances Reserved for Land Acquisition Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches __ 329,92 Unreserved, Undesignated 4,166,364 4,850,533 3,263,122 426,660 Total Fund Equity 4,166,364 4,850,533 3„593,051 426,660 Total Liabilities and FundEquity 4,4 ,771 .�1 9,254.. 3840,649. 457,163 Tourist Tourist Tourist Development, Development, Development, Governmental Impact Fees, Dist. #Three, Dist. #Four, Dist. #Five, Fund Type Impact Fees, Parks and Three Cent Three Cent Three Cent Grants Roadways Recreation $ 751,268 $ 930,757 $ 1,550,775 $ 3,764,693 $ 7,539,660 $ 876,332 4,087 3,843 5,435 1,220,461 45,120 39,416 34,869 2,705,633 2,848 $ 800,475 $ 974,016 $ 1,591,079 $ 7,690,787 $ 7,542,508 $ 876,332 $ 101,560 $ 12,847 $ 195,798 $ 456,486 $ -- $ __ -_ __ __ 247,934 _- 2,278 8,099 7,622 8,607 1,653,442 170,124 -- 594,108 47 __ __ 45 52 2,396 91,333 1,864,289 __ _- _- 77 109,704 190,692 206,801 4,907,669 __ 2,278 690,771 783,324 1,384,278 2,783,118 7,542,508 874,054 690,771 783,324 1,384,278 2,783,118 7,542,508 874,054 $ 800,475 $ 974,016 $ 1,591,079 $ 7,690,787 $ 7,542,508 $ 876,332 E-3 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 2001 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS ASSETS Assets: Cash and Cash Equivalents $ 423,755 $ 221,359 $ 635,480 $ 212,173 Accounts Receivable, -- Allowance for Other ncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Inventory of Land for Resale Due from Other Funds Due from Other Governmental Units 2,178 576 135 945 Interest Receivable -- ®_ -- -- Total Assets $ 425,933 $ 221,935 $ 635,615 $ 213118 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds Due to Other Governmental Units Accrued Comp, Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities Fund Equity: Fund Balances- Reserved for Encumbrances 14,400 Reserved for Land Acquisition -- Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 425,,933 221,935 635,615 198,718 ............. Total Fund Equity 425,933 221,935 63,5,615 213,118 .. ......... Total Liabilities and Fund Equity $ 425 933 221935 63 615 � 21311118 E-4 Fire & Amb. Translator Upper Keys Unincorp. Unincorp. District 1, System Health Care Fire &Amb. Area Service Area Service Lower and Service Special District 6, District, Dist., Planning, Middle Keys District Taxing Dist. Key Largo Parks & Rec. Bldg. &Zoning $ 2,265,571 $ 75,239 $ 3,238,804 $ 978,651 $ 1,676,669 $ 11,654,967 794,535 _- __ 3 40 100,121 (476,727) __ __ __ __ __ 7,390 __ __ _- 1,511 5,460 54,950 15 -- 11,198 15,844 318,446 $ 2,645,719 $ 75,254 $ 3,238,804 $ 989,852 $ 1,694,064 $ 12,078,994 $ 130,128 $ 1,530 $ 25,314 $ 207,560 $ 15,191 $ 150,689 804,650 9,175 17,832 156,055 224,904 921,346 804 -- 46 567 6,127 610 25,097 -- 3,075 1,162 2,421 3,941 133,318 -- 5,128 1,871 20,958 179,357 __ __ __ __ __ 3,570 876 __ __ __ __ 384 1,094,873 10,705 51,395 367,215 269,601 1,259,897 24,715 -- -- 130,494 -- 280 1,526,131 64,549 3,187,409 492,143 1,424,463 10,818,817 1,550,846 64,549 3,187,409 622,637 1,424,463 10,819,097 $ 2,645,719 $ '5,254 $ 3,238,804 $ 989,852 $ 1,694,064 $ 12,078,994 E-5 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 2001 911 Duck Key Local Municipal Enhancement Security Housing Policing Fees District Assistance ASSETS Assets: Cash and Cash Equivalents $ 813,972 $ 733,605 $ 129,724 1,501,176 Accounts Receivable, Other -- 27,584 -- -- Allowance for Other Uncollectible -- -- Mortgages/Notes Receivable 2,338,988 Allowance for Mortgage Receivable -- Inventory of Land for Resale Due from Other Funds -- -- -- Due from Other Governmental Units 328,376 33,660 2 42,115 Interest Receivable -- -- -- 42,0167 Total Assets $ 1 142 794849 $ 129 7'26 3924,346 ...................... LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable 275,692 5,478 $ 52,167 Retainage Payable -- -- Due to Other Funds 112,000 Due to Other Governmental Units -- 3 4,899 Accrued Comp. Absences Payable Accrued Wages and Benefits Payable 697 Deposits in Escrow Deferred Revenues 2,338,988 Other Current Liabilities -- - -- Total Liabilities 112,000 276,392 5,478 2,,396,054 Fund Equity: Fund Balances: Reserved for Encumbrances 75,000 Reserved for Land Acquisition -- Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches -- -- -- -- Unreserved, Undesignated 1,030,348 443,457 124,248 1,528,292 Total Fund Equity 1,,030,348 518,457 124,248 1,528,292 .............. ...........- Total Liabilities and Fund Equity '142 348 794849 $ _1 2 6 $ 3924346 E-6 u joe Comprehensive Gardens Miscellaneous Florida Plan Municip. Svc. Boating Special KeysMarina- Environmental Land UIv. Dist. Improvement Revenue Marathon Restoration Authority $ 12,399 $ 545,175 $ 1,411,761 $ 257,128 $ 76,864 $ 12,959,582 _- __ __ _- 4,630 2,916,532 12,420,987 9,115 6,002 -- 17,231 -- __ 19,532 17,874 -- -- 629,564 $ 12,399 $ 573,822. $ 1,435,637 $ 257,128 $ 94,095 $ 28,931,295 $ -- $ 68,056 $ 9,526 $ 33,800 $ 19,335 $ -- 12,399 __ __ 180,630 9,759 -- -- 1,302 __ __ 2,063 -- -- -- 828 -- -- __ 36,271 12,399 69,358 45,797 215,258 29,094 2,063 1,882,985 12,420,987 -- -- -- -- -- 2,916,532 504,464 1,389,840 41,870 65,001 11,708,728 -- 504,464 1,389,840 41,870 65,001 28,929,232 $ 12,399 $ 573,822 $ 1,435,637 $ 257,128 $ 94,095 $ 28,931,295 E-7 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS - CONTINUED SEPTEMBER 30, 2001 Sheriff's Sheriff's Federal Sheriffs Impact Sheriffs Asset Sharing Airport Support Off-Duty Program Services .............. ............. -------- ASSETS Assets.- Cash and Cash Equivalents $ 12,163,235 $ Accounts Receivable: Other Allowance for Other Uncollectible Mortgages/Notes Receivable Allowance for Mortgage Receivable Inventory of Land for Resale Due from Other Funds Due from Other Governmental Units 317 4,784 147,927 Interest Receivable Total Assets $ 3 17 4784 $ 12,163,235 $ 147,927 LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable Retainage Payable Due to Other Funds 317 4,784 168,049 147,927 Due to Other Governmental Units Accrued Comp. Absences Payable Accrued Wages and Benefits Payable Deposits in Escrow Deferred Revenues Other Current Liabilities Total Liabilities 317 4,784 168,049 147,927 Fund Equity: Fund Balances: Reserved for Encumbrances Reserved for Land Acquisition Reserved for Inventory Reserved for Mortgage Loans Unreserved, Designated for Beaches Unreserved, Undesignated 11,995,186 . .................... Total Fund Equity 11,995,186 Total Liabilities and Fund Equity 317 478,4 $ 12,163235 $ 147927 E-8 South Fla. Sheriffs Sheriff's Law Law Sheritrs HIDTAheri heri Enforcement Enforcement Forfeiture Grants Grants Teen Court Trust Trust $ 600,528 $ 555,525 $ -- $ -- $ 51,577 $ 1,479 1,244 __ __ __ __ -- 495,020 132,235 6,223 __ 202,575 $ 601,772 $ 1,050,545 $ 132,235 $ 6,223 $ 51,5'7 $ _ 204,054 $ 879,869 $ _- $ __ $ __ $ 51,453 -- 66,433 132,235 6,117 -- 152,601 601,772 -- -- -- __ __ -- 104,243 601,772 1,050,545 132,235 6,117 -- 204,054 106 51,577 __ __ -_ 106 51,577 __ $ 601,772 $ 1,050,545 $ 132,235 $ 6,223 51,577 $ 204,054 E-9 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS -CONTINUED SEPTEMBER 30, 2001 Sheriff s Shared Asset Forfeiture Total ASSETS Assets- Cash and Cash Equivalents $ 3,761,083 $ 112,047,018 Accounts Receivable: Other -- 926,942 Allowance for Other ncollectible (476,727) Mortgages/Notes Receivable 5,731,502 Allowance for Mortgage Receivable (284,316) Inventory of Land for Resale 12,420,987 Due from Other Funds 1,430,433 Due from Other Governmental Units -- 7,173,798 Interest Receivable 152,,570 194,637 Total Assets ,31913,653 $ 13 164,274 LIABILITIES AND FUND EQUITY Liabilities* Accounts Payable 4,132,028 Retainage Payable 396,181 Due to Other Funds 5,527,962 Due to Other Governmental it 1,385,176 Accrued Comp. Absences Payable 56,730 Accrued Wages and Benefits Payable 686,699 Deposits in Escrow 1,128 Deferred Revenues 4,434,784 Other Current Liabilities 2,438 Total Liabilities 116,,623,126 . ... . ................... Fund Equity: Fund Balances: Reserved for Encumbrances 304,136 Reserved for Land Acquisition 1,882,985 Reserved for Inventory 12,,420,987 Reserved for Mortgage Loans 2,916,532 Unreserved, Designated for Beaches -- 329,929 Unreserved, Undesignated 3,913,653 104,686,579 Total Fund Equity 3,913,653 1122,541,148 .............. Total Liabilities and Fund Equity ..3 13653 $ 139I274 ....1........64 X. E-1 0 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Affordable Fine Road Housing and and Law Programs Forfeiture Bridge Library ............. Revenues, Taxes $ $ 27,213,228 1,515,739 $ Licenses & Permits -- -- Intergovernmental 25,664 3,405,615 -- Charges for Services 1,765,551 26,020 44,530 Fines & Forfeitures -- 1,366,713 -- -- Investment Income 28,578 895,526 746,735 1,822 Miscellaneous 115,859 13,375 103,168 1,680 . .............. Total Revenues 144,437 31,280,057 5,797,277 48,032 ............. ............ Expenditures: Current: General Government 167,044 Public Safety 4,705,980 Physical Environment -- -- Transportation 5,358,181 Economic Environment 334 102,141 Human Services 949,198 Culture and Recreation -- -- -- Court Related 540,182 67,021 Debt Service - - Total Expenditures 334 5,413,206 6,409,520 67,,021 Excess of Revenues Over/ (Under) Expenditures 144,103 25,866,851 ) ",___(612,243) (18,989 Other Financing Sources/(Uses): Operating Transfers from Other Funds 644,128 30,000 Operating Transfers to Other Funds (28,321,672) (508,831) -- Capital Lease Acquisition -- Total Other Financing Sources/(Uses) 135,297 30,000 ......... ...... Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 144,103 (2,454,821) (476,946) 11,011 Fund Balance, October 1, 2000 133,553 14,696,921 14,093,624 40,946 Fund Balance, September 30, 2001 $ 277. 656i 12,. 4g,1.00 $ 13,616 1.678 $ 51,9�7 — J.-P— ........... E-1 I (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Tourist Tourist Dev® Tourist Tourist Development, Admin. & Development, Development, All Districts, Promotional, District#One, District#Two, Two Cent Two Cent Three Cent Three Cent Revenuesd Taxes $ 2,692,176 $ 5,578,718 $ 2,227,776 $ 205,502 Licenses & Permits -- -- — -- Intergovernmental -- -- -- Charges for Services 35,463 73,486 29,344 2,707 Fines& Forfeitures -- -- -- -- Investment Income 199,033 220,,019 165,850 19,177 Miscellaneous 361 - -- Total Revenues 2,926,67'2 5,87'2,584 2,422,970 227,,386 Expenditures" Curreft General Government Public Safety Physical Environment Transportation -- -- -- -- Economic Environment 2,243,578 4,954,884 1,674,469 123,700 Human Services -- -- -- -- Culture and Recreation Court Related Debt Service - -- Total Expenditures 2,243,578 4,954,884 1,674,469 123,700 Excess of Revenues Over/ (Under) Expenditures 683,094 917,700 748,501 103,686 ........... Other Financing Sources/(Uses): Operating Transfers from Other Funds Operating Transfers to Other Funds (28,881) (107,463) (23,200) (5,070) Capital Lease Acquisition Total Other Financing Sources/(Uses) 28,881) (107,463 (23,200) (5,070) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 654,213 810,237 725,3,01 98,616 Fund Balance, October 1, 2000 3,512,151 4,040,296 2,867,750 328,264 ............. Fund Balance, September 30, 2001 $ 4,1661364 $ 4 850 533 $ q,,�P,051 $ 4261880 . . ............... E-12 Tourist Tourist Tourist Development, Development, Development, Governmental Impact Fees, Dist.#Three, Dist.#Four, Dist. #Five, Fund Type Impact Fees, Parks and Three Cent Three Cent Three Cent Grants Roadways Recreation $ 543,148 $ 520,567 $ 638,456 $ __ $ __ $ -- -- -- 7,897,945 7,155 6,857 8,410 212,015 -- -- 27,915 40,994 69,440 177,272 410,238 43,091 5,209 __ __ 108,103 147,866 52,365 583,427 568,418 716,306 8,395,335 558,104 95,456 5,144,916 983,061 -- -- __ __ __ 279,280 316,441 462,945 496,535 95,964 -- -- -- -- -- 2,127,129 -- -- __ 340,622 -- -- -- 173,776 -- -- 316,441 462,945 496,535 9,144,748 __ __ 266,986 105,473 219,771 (749,413) 558,104 95,456 -- -- -- 1,317,179 -- -- (8,099) (7,583) (8,271) -- (644,128) (8,099) (7,583) (8,271) 1,317,179 (644,128) -- 258,887 97,890 211,500 567,766 (86,024) 95,456 431,884 685,434 1,172,778 2,215,352 7,628,532 778,598 $ 690,771 $ 783,324 $ 1,384,278 $ 2,783,118 $ 7,542,508 $ 874,054 E-13 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Impact Fees, Impact Fees, Impact Fees, Impact Fees, Police Fire and Libraries Solid Waste Facilities EMS Revenues', Taxes $ Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Investment Income 20,018 10,701 31,785 11,770 Miscellaneous 49,,804 15,752 27,254 23,519 . ... . ........... - -.......... - —----- Total Revenues 69,822 26,453 59,039 35,289 Expenditures, Current'. General Government Public Safety 24,345 62,161 Physical Environment -- -- Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service -- - Total Expenditures -- 24,345 62,161 ........... ...... Excess of Revenues Over/ (Under) Expenditures 69,822 26,453 34,694 (26,872 Other Financing Sources/(Uses)- Operating Transfers from Other Funds Operating Transfers to Other Funds Capital Lease Acquisition Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Overl(Under) Expenditures and Other Uses 69,822 26,453 34,694 (26,872) Fund Balance, October 1, 2000 356,111 195,,482 600,921 239,990 . . .......... . ....... Fund Balance, September 30, 2001 $_425933 221935 635615 $ 213118 ............. ..................... E-14 Fire & Amb. Translator Upper Keys Unincorp. Unincorp. District 1, System Health Care Fire & Amb. Area Service Area Service Lower and Service Special District 6, District, Dist.,Planning, Middle Keys District Taxing Dist. Key Largo Parks & Rec. Bldg. &Zoning $ 3,917,033 $ 14 $ -- $ 713,839 $ 1,129,007 $ 1,922,438 -- -- -- -- -- 1,210,087 19,729 __ __ __ 1,500 4,051,345 1,343,958 __ __ 10,881 67,828 206,142 __ __ __ __ __ 76,764 165,438 1,005 180,333 52,999 99,916 456,963 909 104,500 15 16,158 28,712 12,202 5,447,067 105,519 180,348 793,877 1,326,963 7,935,941 180,538 -- -- 33,073 -- 1,888,138 4,832,183 32,347 -- 1,209,890 -- 2,529,996 -- -- -- -- -- 463,281 -- -- 534,769 __ __ __ __ 918,949 -- 5,012,721 32,347 534,769 1,242,963 918,949 4,881,415 434,346 73,172 (354,421) (449,086) 408,014 3,054,526 (804,650) (9,175) (17,832) (156,055) (223,785) (919,559) 285,414 -- -- 601,647 -- -- (519,236) (9,175) (17,832) 445,592 (223,785) (919,559) (84,890) 63,997 (372,253) (3,494) 184,229 2,134,967 1,635,736 552 3,559,662 626,1,31 1,240,234 8,684,130 $ 1,550,846 $ 64,549 $ 3,187,409 $ 622,637 $ 1,424,463 $ 10,819,097 E-15 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 911 Duck Key Local Municipal Enhancement Security Housing Policing Fees District Assistance Revenues: Taxes $ 3,532,206 $ $ $ Licenses & Permits -- -- Intergovernmental -- -- 820,445 Charges for Services 2,411,893 420,521 -- Fines & Forfeitures -- -- -- -- Investment Income 57,982 30,338 7,530 65,923 Miscellaneous -- -- 69,256 211,567 Total Revenues 6,002,081 450,859 76,786 1,097,935 .. ................... ................ ....................... Expenditures: Current: General Government -- 2,055 Public Safety 4,859,733 461,068 62,986 Physical Environment -® -- -- Transportation -- Economic Environment 911,260 Human Services -- Culture and Recreation Court Related Debt Service -- -- Total Expenditures 4,859,733 461,068 65,041 260 .... ......... Excess of Revenues Over/ (Under) Expenditures 1,142,348 (10,209 1,745 186,675 Other Financing Sources/(Uses): Operating Transfers from Other Funds Operating Transfers to Other Funds (112,000) Capital Lease Acquisition Total Other Financing Sources/(Uses)__ Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 1,030,348 (10,209) 11,745 186,675 528,666 112,503 1,341,617 Fund Balance, October 1, 2000 - Fund Balance, September 30, 2001 m 1,030 348 $ 5181457 $ 124,248 11 E-1 6 Cudjoe Comprehensive Gardens Miscellaneous Florida Plan unicip. Svc. Boating Special Keys Marina- Environmental Land CUIy. Dist. Improvement Revenue Marathon Restoration Authority __ 7,586 __ __ __ 209,479 36,878 -- __ 5,440,535 70,480 10,015 78,996 3,238 11,970 __ 215,051 __ __ __ 683 20,582 63,969 8,029 3,425 699,776 __ -_ 6,086 8,009 -- 34,548 683 300,541 339,585 95,034 6,663 6,186,829 __ __ __ __ __ 3,042,372 __ 18,535 __ __ __ 12,399 218,117 __ 1,548 36,376 195,226 5,103 12,399 218,117 56,459 195,226 5,103 3,042,372 (11,716) 82,424 283,126 (100,192) 1,560 3,144,457 (9,760) -- __ (9,760) -- (11,716) 82,424 283,126 (100,192) (8,200) 3,144,457 11,716 422,040 1,106,714 142,062 73,201 25,784,775 504,464 $ 1,389,840 $ 41,870 65,001 $ 28,929,232 E-17 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Sheriff's Sheriff's Federal Sheriffs Impact Sheriff's Asset Sharing Airport Support Off-Duty Program Services . ............................. Revenues- Taxes $ $ Licenses & Permits Intergovernmental Charges for Services 218,744 49,283 395,134 Fines & Forfeitures 578,039 Investment Income 680,632 Miscellaneous 7 Total Revenues 218,744 49,283 11,258,671 395,,134 Expenditures: Current: General Government Public Safety 218,744 49,283 4,842,933 391,645 Physical Environment Transportation Economic Environment Human Services Culture and Recreation Court Related Debt Service 3,489 . .......................... Total Expenditures 218,744 49,283 4,842,933 395,134, Excess of Revenues Over/ (Under) Expenditures (3,584,262) Other Financing Sources/(Uses): Operating Transfers from Other Funds Operating Transfers to Other Funds Capital Lease Acquisition Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (3,584,262) Fund Balance, October 1, 2000 15,579,448 Fund Balance, September 30, 2001 11, 95,186 $ ........... =77 E-18 Sheri South Fla. Sheriff's Sheriffs Law Law Sheri HIDTA Sheriffs Teen Enforcement Enforcement Forfeiture Grants Grants Court Trust Trust 13,656,498 250,229 55,403 948,771 -_ 1,099,461 -- __ __ __ 50,716 15,219 __ __ __ -- 861 2n6 __ __ 100 -- -- 1,114,886 13,656,498 250,229 55,503 948,771 51,577 1,114,886 14,231,288 264,326 55,397 948,771 -- __ 97,896 __ __ __ 1,114,886 14,329,184 264,326 55,397 948,771 -- (672,686) (14,097) 106 -- 51,577 -- -- 14,097 -- -- 672,686 _- _- 672,686 14,097 _- -- -- 106 -- 51,577 $ -- $ -- $ -- $ 106 $ -- $ 51,577 E-19 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ALL SPECIAL REVENUE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Sheriff's Shared Asset Forfeiture Total Revenues. Taxes $ $ 52,349,847 Licenses & Permits 1,217,673 Intergovernmental 36,820,036 Charges for Services -- 7,510,621 Fines & Forfeitures 235,176 3,621,920 Investment Income -- 5,731,567 Miscellaneous -- 1,,156,583 Total Revenues 235,176 108,408,247 Expenditures: Current: General Government -- 5,313,220 Public Safety 273,640 46,335,053 Physical Environment -- 1,676,858 Transportation 5,637,461 Economic Environment 11,382,251 Human Services 3,612,644 Culture and Recreation 1,259,571 Court Related 1,017,684 Debt Service -- 101I,385 Total Expenditures 273,640 76,336,127 Excess of Revenues Over/ (Under) Expenditures (38,464) 32,072,120 .......... Other Financing Sources/(Uses): Operating Transfers from Other Funds 2,005,404 Operating Transfers to Other Funds (31,916,014) Capital Lease Acquisition 1,559,747 Total Other Financing Sources/(Uses) (28,350,863) ........... Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (38,464) 3,721,257 Fund Balance, October 1, 2000 3,952,117 1181,819,891 Fund Balance, September 30, 2001 $ 31.913,653 122,541,148 E-20 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 6,180 $ 28,578 $ 22,398 Miscellaneous -- 115,859 115,859 Total Revenues 6,180 144,437 138,257 Expenditures: Current: Economic Environment: Affordable Housing Initiatives 56,180 -- 56,180 Elderly Homeowner Rehabilitation 16,126 334 15,792 Rental Rehabilitation 26,472 -- 26,472 Total Expenditures: 98,778 334 98,444 Excess of Revenues Over/ (Under) Expenditures (92,598) 144,103 236,701 Other Financing Sources/(Uses): Reserve for Contingencies (5,000) -- 5,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (97,598) 144,103 241,701 Fund Balance, October 1, 2000 133,553 133,553 -- Fund Balance, September 30, 2001 $ 35 955 $ 277,656 $ 2+-1,701 E-21 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ............ Revenues, Taxes 28,258,639 $ 27,213,228 $ (1,045,411) Intergovernmental 30,000 25,664 (4,336) Charges for Services 1,970,000 1,765,551 (204,449) Fines and Forfeitures 1,400,000 1,366,713 (33,287) Investment Income 600,000 895,526 295,526 Miscellaneous 13,375 13,375 Total Revenues 32,258,639 31,280,057 (9-78,582) ........ ..... Expenditures: Current. General Government, Tax Increment Payment 190,000 167,044 22,956 Vehicle Replacement 8,756 8,756 Total General Government 198,,756 167,0" 31,712 Public Safety-. Sheriffs Group Insurance 3,396,705 3,384,134 12,571 LEEA Funds 75,000 33,599 41,401 it Operations 133,772 111,748 22,024 Public Works Correction Facilities 1,257,795 1,094,323 163,472 Keys to Recovery Program 82,178 82,176 2 Total Public Safety 4,945,450 4,705,980 239,470 ... ......... ............... Court Related: Sheriff Extradition 96,000 73,728 22,272 Court Reporting Services 78,500 77,930 570 Clinical Evaluations 40,000 36,600 3,400 Court Interpreters 29,000 26,904 2,096 Witness Coordination 55,200 41,687 13,513 Expert Witness Fees 41,500 24,995 16,505 Public Defender Conflicts 250,400 232,755 17,645 Other Circuit Court Criminal Costs 2,,6,900 25,583 1,317 . ... ........... Total Court Related 617,500 540,182 77,318 ............ - Total Expenditures 5,761,706 5,413,206 348,50�0 E-22 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL FINE AND FORFEITURE SPECIAL REVENUE FUND-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Excess of Revenues Over/ (Under) Expenditures 26,496,933 25,866,851 (630,082) Other Financing Sources/(Uses): Reserve for Contingencies (649,755) -- 649,755 Operating Transfers to Other Funds (28,450,996) (28,321,672) 129,324 Total Other Financing Sources/(Uses) (29,100,751) (28,321,672) 779,079 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,603,818) (2,454,821) 148,997 Fund Balance, October 1, 2000 14,696,921 14,696,921 -- Fund Balance, September 30, 2001 $ 12,093,103 $ 12,242,100 $ 148,997 E-23 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ........... .......... Revenues. Taxes 1,097,750 1,515,739 417,989 Intergovernmental 2,725,000 3,405,615 680,1615 Charges for Services 17,000 26,020 9,020 Investment Income 500,000 746,735 246,735 Miscellaneous 33,000 103,168 70,168 Total Revenues 4,372,,750 5,797,277 1,424,527 .... ....... Expenditures- Current: Transportation: Road Department 2,499,992 2,248,539 251,453 Boot Key Bridge 33,261 14,876 18,385 County Engineer Road and Bridge 676,834 326,404 350,430 Local Option Gas Tax: Street Lighting 251,948 223,189 28,759 Local Option Gas Tax Projects 578,880 130,214 448,666 % Gas Tax 4,580,135 2,231,928 2,348,207 in-House Projects 250,000 183,031 66,969 Marathon Roads 1,000,000 1,000,000 Islamorada Roads 569,000 - 569,000 Total Transportation 10,440,050 5,358,181 5,081,869 Economic Environment: Veteran's Affairs Transportation 110,113 102,141 7,972 Human Services: Middle Keys Guidance Clinic 69,971 41,505 28,466 Guidance Clinic Transport 56,600 53,550 3,050 Transportation - Social Services 950,,672 854,143 96,529 Total Human Services 1,077,243 949,198 128,04,5 .......................... Total Expenditures 11,627,406 6,409,520 5,217,886 ............ Excess of Revenues Over/ (Under) Expenditures (7,254,656) (612,24,3) 6,642,413 '. .......... E-24 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL ROAD AND BRIDGE SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Other Financing Sources/(Uses): Reserve for Contingencies (390,287) -- 390,287 Operating Transfers from Other Funds -- 644,128 644,128 Operating Transfers to Other Funds (539,119) (508,831) 30,288 Total Other Financing Sources/(Uses) (929,406) 135,297 1,064,703 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (8,184,062) (476,946) 7,707,116 Fund Balance, October 1, 2000 14,093,624 14,093,624 -- Fund Balance, September 30, 2001 $ 5,909,562 $ 13,616,678 $ 7,707,116 E-25 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL LAW LIBRARY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 35,000 $ 44,530 $ 9,530 Investment Income 500 1,822 1,322 Miscellaneous -- 1,680 1,680 Total Revenues 35,500 48,032 12,532 Expenditures: Current: Court Related: Judicial Support 76,774 67,021 9,753 Excess of Revenues Over/ (Under) Expenditures (41,274) (18,989) 22,285 Other Financing Sources/(Uses): Reserve for Contingencies (3,451) -- 3,451 Operating Transfers from Other Funds 30,000 30,000 -- Total Other Financing Sources/(Uses) 26,549 30,000 3,451 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (14,725) 11,011 25,736 Fund Balance, October 1, 2000 40,946 40,946 -- Fund Balance, September 30, 2001 $ 26,221 $ 51,957 $ 25,736 E-26 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .. __ Revenues: Taxes $ 2,247,775 $ 2,692,176 $ 444,401 Charges for Services -- 35,463 35,463 Investment Income -- 199,033 199,033 Total Revenues 2,247,775 2,926,672 678,897 Expenditures: Current: Economic Environment: Cultural Umbrella 440,000 373,037 66,963 Fishing Umbrella 440,000 425,512 14,488 Dive Umbrella 200,000 175,993 24,007 Operations 1,225,981 962,706 263,275 Catastrophic Emergency 958,286 -- 958,286 Special Projects 490,529 306,330 184,199 Total Expenditures 3,754,796 2,243,578 1,511,218 Excess of Revenues Over/ (Under) Expenditures (1,507,021) 683,094 2,190,115 Other Financing Sources/(Uses) Operating Transfers to Other Funds (33,852) (28,881) 4,971 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,540,873) 654,213 2,195,086 Fund Balance, October 1, 2000 3,512,151 3,512,151 -- Fund Balance, September 30, 2001 $ 1,971,278 $ 4,166,364 $ 2,195,086 E-27 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT, ADMINISTRATIVE AND PROMOTIONAL, TWO CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ............. .................... Revenues: Taxes 4,657,829 $ 5,578,718 $ 920,889 Charges for Services -- 73,486 73,486 Investment Income 220,019 220,019 Miscellaneous 361 361 Total Revenues 4,657,,829 5,872,,584 1,214,755 ................... Expenditures, Current: Economic Environment: Advertising and Promotion 3,682,4,21 3,299,864 382,557 Administrative Services 484,186 456,612 27,574 Catastrophic Emergency 1,145,800 -- 1,145,800 Special Projects "........1,..200,970 1,1-.98.1408 2.,...5.62 Total Expenditures 6,613,377 4,954,884 1,558,493 Excess of Revenues Over/ (Under) Expenditures (1,855,548) 917,700 2,773,248 Other Financing Sources/(Uses) Operating Transfers to Other Funds (107,463) (107,463) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (1,963,011) 810,237 2,773,248 Fund Balance, October 1, 2000 4,040,296 4,040,296 -- ........... .......... Fund Balance, September 30, 2001 $ __2,077,g85 $ 4 850J� $ 2,773,248 ................... E-28 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#ONE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable; Revenues: Taxes $ 1,873,117 $ 2,227,776 $ 354,659 Charges for Services -- 29,344 29,344 Investment Income -- 165,850 165,850 Total Revenues 1,873,117 2,422,970 549,853 Expenditures: Current: Economic Environment: TDC Administrative 55,084 46,216 8,868 Tourist Information Services 227,000 215,333 11,667 Bricks and Mortar 2,095,733 426,205 1,669,528 Special Events 269,830 258,208 11,622 Promotion and Advertising 674,541 609,007 65,534 Beaches 350,000 119,500 230,500 Catastrophic Emergency 376,604 -- 376,604 Total Expenditures 4,048,792 1,674,469 2,374,323 Excess of Revenues Over/ (Under) Expenditures (2,175,675) 748,501 2,924,176 Other Financing Sources/(Uses): Operating Transfers to Other Funds (23,200) (23,200) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,198,875) 725,301 2,924,176 Fund Balance, October 1, 2000 2,867,750 2,867,750 -- Fund Balance, September 30, 2001 $ 668,875 $ 3,593,051 $ 2,924,1?6 E-29 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#TWO, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ............ ............ Revenues: Taxes $ 156,392 $ 205,502 $ 49,110 Charges for Services ®- 2,707 2,707 Investment Income -® 19,177 19,177 Total Revenues 156,392 227,386 70,994 Expenditures- Current: Economic Environment: TDC Administrative 4,340 4,260 80 Tourist Information Services 28,931 28,931 Bricks and Mortar 230,163 31,046 199,117 Special Events 14,656 5,000 9,656 Promotion and Advertising 91,605 54,4,63 37,142 Catastrophic Emergency 29,502 - 29,502 Total Expenditures 399,197 123,700 275,,497 Excess of Revenues Over/ (Under) Expenditures (242,805) 103,686 346,491 Other Financing Sources/(Uses) Operating Transfers to Other Funds (5,070) -- . ......... (5,07Q) . . .... Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (247,875) 98,616 346,491 Fund Balance, October 1, 2000 328,264 328,264 - Fund Balance, September 30, 2001 $ 0,389 $ 426,4�p' $ 346 491 E-30 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#THREE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 396,695 $ 543,148 $ 146,453 Charges for Services -- 7,155 7,155 Investment Income -- 27,915 27,915 Miscellaneous -- 5,209 5,209 Total Revenues 396,695 583,427 186,732 Expenditures: Current: Economic Environment: TDC Administrative 9,646 9,430 216 Tourist Information Services 32,588 32,588 -- Bricks and Mortar 359,378 111,790 247,588 Special Events 34,418 -- 34,418 Promotion and Advertising 184,073 162,633 21,440 Catastrophic Emergency 63,324 -- 63,324 Total Expenditures 683,427 316,441 366,986 Excess of Revenues Over/ (Under) Expenditures (286,732) 266,986 553,718 Other Financing Sources/(Uses) Operating Transfers to Other Funds (8,099) (8,099) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (294,831) 258,887 553,718 Fund Balance, October 1, 2000 431,884 431,884 -- Fund Balance, September 30, 2001 $ 137,053 $_ 690,771 $ 553,718 E-31 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT#FOUR, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .......... ............................................ Revenues, Taxes 449,277 $ 520,567 $ 71,290 Charges for Services -- 6,857 6,857 Investment Income -® 40,9 40,994 Total Revenues 449,277 568,418 119,141 Expenditures: Current: Economic Environment TDC Administrative 12,995 11,038 1,957 Tourist Information Services 15,870 15,870 -- Bricks and Mortar 654,452 277,185 377,267 Special Events 72,018 1,935 70,083 Promotion and Advertising 177,148 156,917 20,231 Catastrophic Emergency 127,,264 -- 127,264 Total Expenditures 1,059,747 462,945 596,802 .......... Excess of Revenues Over/ (Under) Expenditures (610,470) 105,473 715,943 Other Financing Sources/(Uses) Operating Transfers to Other Funds (71583) (7. 1583) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (618,053) 97,890 715,943 Fund Balance, October 1, 2000 685,434 685,434 -- Fund Balance, September 30, 2001 $ 672381 $ 783324 $ 715M943 E-32 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TOURIST DEVELOPMENT, DISTRICT WIVE, THREE CENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 577,320 $ 638,456 $ 61,136 Charges for Services -- 8,410 8,410 Investment Income -- 69,440 69,440 Total Revenues 577,320 716,306 138,986 Expenditures: Current: Economic Environment: TDC Administrative 16,286 14,337 1,949 Tourist Information Services 10,871 10,871 -- Bricks and Mortar 748,457 247,061 501,396 Special Events 29,055 9,413 19,642 Promotion and Advertising 293,589 214,853 78,736 Catastrophic Emergency 103,368 -- 103,368 Total Expenditures 1,201,626 496,535 705,091 Excess of Revenues Over/ (Under) Expenditures (624,306) 219,771 844,077 Other Financing Sources/(Uses) Operating Transfers to Other Funds (8,271) (8,271) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (632,577) 211,500 844,077 Fund Balance, October 1, 2000 1,172,778 1,172,778 -- Fund Balance, September 30, 2001 $ 540,201 $ 1,384,278 $ 844,077 E-33 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .......... Revenues: Intergovernmental $ 13,783,117 $ 7,897,945 $ (5,885,172) Charges for Services 325,285 212,015 (113,270) Investment Income 53,316 177,272 123,956 Miscellaneous 128,741 108,103 (20,638) . . .... ... . Total Revenues 14,290,459 8,395,335 (5,895,124) Expenditures: Curreft Public Safety, Inmate Intervention/Residential Program 1 97,194 93,990 3,204 FEMA-Hurricane Georges 253,,214 208,257 44,957 FEMA-Tropical Storm Mitch 1,184,062 939,254 244,808 FEMA-Hurricane Irene Public Assistance 41,800 41,800 -- Emergency Management Base Grant 132,937 108,743 24,194 Radiological Emergency Preparedness 109,000 97,930 11,070 Hurricane Shelter Generator 89,774 88,393 1,381 Nutrition Center Shutters 298,135 292,290 5,845 Rural EMS Matching Grant 100,217 100,217 -- Trauma Helicopter 81,500 57,183 24,317 EMS Award Grant 285,946 229,182 56,764 Canal Cleanup 4,474,904 2,887,,677 1,587,227 ..... ......... Total Public Safety 7,148,683 5,144,916 2,003,767 Physical Environment: HQS Onsite Sewage Disposal 438,822 438,822 Sanitary Wastewater Master Plan 78,127 -- 78,127 Channel Marking Plan 28,913 20,163 8,750 Derelict Vessel Removal is and Wildlife 164,105 140,317 23,788 FWCC Restricted Area Grant 10,000 3,,995 6,005 Boot Key Harbor FWCC 90,000 51,039 38,961 Stormwater Waste Master Plan 589,059 589,057 2 SWPP Boaters Guide 57,000 20,000 37,000 Homeowners Wastewater Assistance 2,292,000 100,000 2,192,000 DCA Canals & Post Disaster 262,950 48,400 214,550 Sentinel Fisheries Program 17,343 10,090 7,,253 Total Physical Environment 4,028,319 983,061 3,045,258 E-34 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED, SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Transportation: Transportation Study Plan Update 400,033 106,780 293,253 Overseas Heritage Trail Greenways 1,569 1,566 3 Bicycle Pedestrian Coordination 2000 30,016 29,228 788 Bicycle Pedestrian Coordination 2001 138,563 30,579 107,984 Overseas Heritage Trail 2,000,000 -- 2,000,000 Dept Of Transportation Aerolite Bus 111,210 111,127 83 Total Transportation 2,681,391 279,280 2,402,111 Economic Environment: JTPA Summer Youth Emplymnt&Training 214,513 77,931 136,582 Senior Community Serv. Employment 77,450 169 77,281 JTPA Liaison 62,585 17,864 44,721 Total Economic Environment 354,548 95,964 258,584 Human Services: Heron Residential Program 44,128 44,128 -- Residential Substance Abuse Treatment 77,933 19,660 58,273 Senior Community Serv. Employment 398,111 251,496 146,615 Title III-B Support Services 162,108 122,422 39,686 Nutrition Title III - C1 245,025 178,870 66,155 Nutrition Title III - C2 301,344 249,571 51,773 Alzheimer's Disease Initiative 119,803 63,786 56,017 Community Care for Disabled Adults 201,057 122,369 78,688 Community Care for the Elderly 1,302,476 778,859 523,617 Home Care for the Elderly 33,168 18,390 14,778 Samuel's House 1 38,688 38,476 212 FKOC Sunrise House 31,311 31,311 -- Juvenile Community Intervention 45,015 44,798 217 Residential Detox 1 30,606 30,606 -- Low Income Home Energy Program 163,341 132,387 _ 30,954 Total Human Services 3,194,114 2,127,129 1,066,985 Culture and Recreation: Library Services and Technology Grant 75,161 75,161 -- Florida Library Literacy 24,888 24,820 68 State Aid to Libraries 214,926 214,926 -- Sombrero Beach Restrooms 26,094 2,063 24,031 Settler's Park- SFCURP 23,867 23,652 215 Marathon Marina EPA 1,500 -- 1,500 Total Cultural and Recreation 366,436 340,622 25,814 E-35 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ................................................... Court Related, Court Reporter Grant In Aid 37,078 37,078 -- Local Law Enforcement Block Grant-1999 146,030 107,748 38,282 Local Law Enforcement Block Grant-2001 110,486 -- 110,486 Traffic Infraction Hearing Officer-2001 28,950 28,950 -- Traffic Infraction Hearing Officer®2002 '13,661 -- 13,661 Total Court Related 336,205 173,776 162,429 Total Expenditures 18,109,696 9,144,748 8,964,948 Excess of Revenues Over/(Under) Expenditures (3,819,237) (749,413) 3,069,824 ---------- ......... ......... ..... Other Financing Sources/(Uses): Reserve for Contingencies (61,500) -- 61,500 Operating Transfers from Other Funds 3,381,016 1,317,179 (2,064,737) Total Other Financing Sources/(Uses) 3,320,416 1,317,179 (2,003,237) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses (498,821) 567,766 1,066,587 Fund Balance, October 1, 2000 2,215,352 2,215,352 -- ............. Fund Balance, September 30, 2001 $ 1716531 $ 2783118 $ 1,06 587 E-36 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 183,500 $ 410,238 $ 226,738 Miscellaneous 202,000 147,866 (54,134) Total Revenues 385,500 558,104 172,604 Expenditures: Current: Transportation: Fair Share Improvement County Wide 2,209,628 -- 2,209,628 Fair Share Improvement Dist 1 267,776 -- 267,776 Fair Share Improvement Dist 2 984,369 -- 984,369 Fair Share Improvement Dist 3 1,316,788 -- 1,316,788 Fair Share Improvement Key Colony Beach 111,512 -- 111,512 Florida Keys Scenic Hwy Master Plan 40,000 -- 40,000 Marathon Road Impact Fees 121,332 -- 121,332 Total Expenditures 5,051,405 -- 5,051,405 Excess of Revenues Over/ (Under) Expenditures (4,665,905) 558,104 5,224,009 Other Financing Sources/(Uses): Operating Transfers to Other Funds (1,649,028) (644,128) 1,004,900 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (6,314,933) (86,024) 6,228,909 Fund Balance, October 1, 2000 7,628,532 7,628,532 -- Fund Balance, September 30, 2001 $ 1,313,599 $ 7,542,508 $_ 6,228,909 E-37 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 25,000 $ 43,091 $ 18,091 Miscellaneous 65,000 52,365 (12,635) Total Revenues 90,000 95,456 5,456 Expenditures: Current: Culture and Recreation: District 1 Parks and Recreation Project 18,927 -- 18,927 District 2 Parks and Recreation Project 16,801 -- 16,801 District 3 Parks and Recreation Project 191,136 -- 191,136 Key Colony Beach Parks and Rec. Project 4,137 -- 4,137 Veterans Park 45,000 -- 45,000 Harry Harris Park 41,107 -- 41,107 Settler's Park 21,020 -- 21,020 Coco Plum Beach 69,667 -- 69,667 Higgs Beach 40,182 -- 40,182 Wilhelmina Harvey Park 60,000 -- 60,000 Total Expenditures 507,977 -- 507,977 Excess of Revenues Over/ (Under) Expenditures (417,977) 95,456 513,433 Other Financing Sources/(Uses): Operating Transfers to Other Funds (8,700) -- 8,700 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other(Uses) (426,677) 95,456 522,133 Fund Balance, October 1, 2000 778,598 778,598 -- Fund Balance, September 30, 2001 $ 351,921 $ 874,054 $ 522,133 E-38 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 5,000 $ 20,018 $ 15,018 Miscellaneous 70,000 49,804 (20,196) Total Revenues 75,000 69,822 (5,178) Expenditures: Current: Culture and Recreation: County Wide Library Projects 358,828 -- 358,828 Excess of Revenues Over/ (Under) Expenditures (283,828) 69,822 353,650 Other Financing Sources/(Uses): Operating Transfers to Other Funds (3,600) -- 3,600 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (287,428) 69,822 357,250 Fund Balance, October 1, 2000 356,111 356,111 -- Fund Balance, September 30, 2001 $ 68,683 $ 425,933 $ 357,250 E-39 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES -SOLID WASTE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues" _.... Investment Income 3,000 10,7017,701 Miscellaneous 15,000 15,752 752 Total Revenues 18�,000 26,453 6,453 Expenditures- Current: Physical Environment, County Wide SolidWaste Projects 171 w930 a® 171,980 Excess of Revenues Over/ (Under) Expenditures ( 53,980) 26,453 180,433 Other Financing Source/(Uses): Operating Transfers to Other Funds (500) mm500 Excess of Revenues and Other SourcesOver/ (Under) Expenditures and Other Uses (154,480) 26,453 180,933 Fund Balance, October 1, 2000 195,482 195,482 pa Fund Balance, September 30, 2001 1,002 _ 221,935 180,933 a E-40 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 25,000 $ 31,785 $ 6,785 Miscellaneous 40,000 27,254 (12,746) Total Revenues 65,000 59,039 (5,961) Expenditures: Current: Public Safety: County Wide Police Facility 238,608 -- 238,608 Stock Island Jail Dorms 70,000 24,345 45,655 Stock Island Jail Cameras 10,000 -- 10,000 Mobile Firing Range 220,000 -- 220,000 Total Expenditures 538,608 24,345 514,263 Excess of Revenues Over/ (Under) Expenditures (473,608) 34,694 508,302 Other Financing Sources/(Uses): Operating Transfers to Other Funds (3,600) -- 3,600 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (477,208) 34,694 511,902 Fund Balance, October 1, 2000 600,921 600,921 -- Fund Balance, September 30, 2001 $ 123,713 $ 635,615 $ 511,902 E-41 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL IMPACT FEES -FIRE AND EMS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .............. Revenues, Investment Incorne 6,200 $ 11,770 $ 5,570 Miscellaneous 20:,500 23,519 3,019 Total Revenues, 26,700 35,289 8,,589 Expenditures. Current: Public Safety- District 1 it & EMS Project 6,364 6,364 District 2 Fire & EMS Project 8,228 8,228 District 3 it & EMS Project 64,701 64,701 Key Colony Beach it & EMS 10,986 -- 10,986 District 1 Fire Hydrants 36,000 36,000 District 3 Fire Hydrants 18,000 3,600 114,400 Marathon it & EMS District 22,561 22,561 . ................... Total Expenditures 166,84,0 62,161 104,679 Excess of Revenues Over/ (Under) Expenditures (140,140) (26,872) 113,268 Other Financing Sources/(Uses): Operating Transfers to Other Funds (4,0�00) 4,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (144,140) (26,872) 117,268 Fund Balance, October 1, 2000 239,990 239,990 -- Fund Balance, September 30, 2001 951§59r- $ 2131.1-18 117�268... E-42 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ..................... ...................... ................... Revenues: Taxes $ 4,059,015 $ 3,917,033 $ (141,982) Intergovernmental 10,000 19,729 9,729 Charges for Services 825,855 1,343,958 518,103 Investment Income 100,000 165,438 65,438 Miscellaneous 909 909" Total Revenues 4,994,870 5,,447,067 452,197 Expenditures: Current: General Government. Tax Collector 120,050 113,478 6,572 Property Appraiser 67,060 67,060 - — - -------- Total General Government 187,110 180,538 6,572 Public Safety, it Rescue - Central 1,875,887 1,759,958 115,929 Lower& Middle Keys Ambulance District 3,176,060 3,072,225 103,835 -.1........... - .- - I - ....... .....- --1-r-1-I.......... Total Public Safety 5,051,947 4,832,183 219,764 ............ Total Expenditures 5,239,057 5,012,721 226,336 Excess of Revenues Over/ (Under) Expenditures (244,187) 434,346 678,533 Other Financing Sources/(Uses): Operating Transfers to other Funds (804,650) (804,650) -- Capital Lease Aquisition 285,414 285,414 Total Other Financing Sources/(Uses) (519,236) (5119,236) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (763,423) (84,890) 678,533 Fund Balance, October 1, 2000 1,635,736 1,635,736 -- Fund Balance, September 30, 2001 $ 872313 $ 1,,550,846 $ 678,533 E-43 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ -- $ 14 $ 14 Investment Income 288 1,005 717 Miscellaneous 82,200 104,500 22,300 Total Revenues 82,488 105,519 23,031 Expenditures: Current Public Safety: 73,865 32,347 41,518 Excess of Revenues Over/ (Under) Expenditures 8,623 73,172 64,549 Other Financing Sources/(Uses): Operating Transfers to Other Funds (9,175) (9,175) -- Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (552) 63,997 64,549 Fund Balance, October 1, 2000 552 552 -- Fund Balance, September 30, 2001 $ -- $ 64,549 $ 64,549 E-44 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 100,000 $ 180,333 $ 80,333 Miscellaneous -- 15 15 Total Revenues 100,000 180,348 80,348 Expenditures: Current: General Government: Tax Collector Fees 100 -- 100 Human Services: Trauma District Administration 135,182 131,519 3,663 Trauma Transportation and Treatment 1,248,586 277,282 971,304 Trauma Pretransportation 147,879 758 147,121 Trauma Facility Upgrade 596,114 125,210 470,904 Total Human Services 2,127,761 534,769 1,592,992 Total Expenditures 2,127,861 534,769 1,593,092 Excess of Revenues Over/ (Under) Expenditures (2,027,861) (354,421) 1,673,440 Other Financing Sources/(Uses): Reserve for Contingencies (98,543) -- 98,543 Operating Transfers to Other Funds (17,832) (17,832) -- Total Other Funding Sources/(Uses) (116,375) 117,832) 98,543 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,144,236) (372,253) 1,771,983 Fund Balance, October 1, 2000 3,559,662 3,559,662 -- Fund Balance, September 30, 2001 $ 1,415,426 $_ 3,187,409 $ 1,771,983 E-45 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FIRE AND AMBULANCE DISTRICT#6 - KEY LARGO SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues, Taxes 740,924 $ 713,839 $ (27,085) Charges for Services 10,881 10,881 Investment Income 15,000 52,999 37,999 Miscellaneous 16,075 16,158 83 Total Revenues 771,999 793,877 21,878 . . ........ Expenditures: Current: General Government-, Vehicle Replacement 41,067 41,067 Tax Collector Fees 24,000 20,573 3,427 Property Appraiser Fees 12,500 12,500 Total General Government 77,567 33,073 44,494 Public Safety, Key Largo Ambulance 260,138 210,715 49,423 Key Largo it & Rescue 11,147,590 999,,175 148,415 Total Public Safety 1,407,728 1,209,890 197,838 Total Expenditures 1,485,295 1,242,963 242,332 Excess of Revenues Over/ (Under) Expenditures (713,296) (449,086) 264,210 Other Financing Sources/(Uses): Reserve for Contingencies (9,500) 9,500 Operating Transfers to Other Funds (156,055) (1156,055) Capital Lease Acquisition 601,647 601,647 Total Other Funding Sources/(Uses) 436,092 445,592 9,500 ............... .. ....... Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (277,204) (3,494) 273,710 Fund Balance, October 1, 2000 626,131 626,131 ........... Fund Balance, September 30, 2001 $ ,927 $ 622637 $ 273710 E-46 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Taxes $ 1,168,355 $ 1,129,007 $ (39,348) Intergovernmental -- 1,500 1,500 Charges for Services 25,000 67,828 42,828 Investment Income 30,000 99,916 69,916 Miscellaneous 15,000 28,712 13,712 Total Revenues 1,238,355 1,326,963 88,608 Expenditures: Current: Culture and Recreation: Parks & Beaches Unincorporated 1,040,953 918,949 122,004 Islamorada Parks & Beaches 80,000 -- 80,000 Vehicle Replacement 11,984 -- 11,984 Total Expenditures 1,132,937 918,949 213,988 Excess of Revenues Over/ (Under) Expenditures 105,418 408,014 302,596 Other Financing Sources/(Uses): Operating Transfers to Other Funds (350,000) (223,785) 126,215 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (244,582) 184,229 428,811 Fund Balance, October 1, 2000 1,240,234 1,240,234 -- Fund Balance, September 30, 2001 $ 995,652 $ 1,424,463 $ 428,811 E-47 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues, Taxes 1,896,852 $ 1,922,438 $ 25,586 Licenses and Permits 1,015,000 1,210,087 195,087 Intergovernmental 2,004,000 4,051,345 2,047,345 Charges for Services 154,600 206,142 51,542 in and Forfeitures 25,000 76,764 51,764 Investment Income 150,000 456,963 306,963 Miscellaneous 5,000 12,202 7,202 Total Revenues 5,250,,452 7,935,941 2,685,489 Expenditures: Current: General Government- Tax Collector Fees 200,000 178,747 21,253 Property Appraiser Fees 135,000 104,786 30,214 County Attorney 72,099 65,972 6,127 Planning and Zoning 1,358,245 1,126,807 231,438 2010 Comprehensive Plan 437,489 58,401 379,088 ROGO Implementation 10,000 -- 10,000 Planning Commission 44,139 42,324 1,815 Growth Management 398,662 305,976 92,686 Planning and Building Refunds 18,000 5,125 12,875 Vehicle Replacement 87,903 -- 87,903 Islamorada GMSTU 240,285 240,285 Marathon GMSTU 246,166 -- 246,166 Total General Government 3,247,988 1,888,138 1,359,850 Public Safety: Building,Department 1,423,,890 1,325,068 98,822 Code Enforcement 996,577 838,064 158,513 it & Rescue Coordinator 202,329 151,750 50,579 it Marshall 223,042 215,114 7,928 Total Public Safety 2,845,838 2,529,996 315,842 ........... Physical Environment, Environmental Resources 279,558 278,763 795 Marine Resources 186,417 184,518 1,899 Total Physical Environment 465,975 463,281 2,694 E-48 (Continued) MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND ZONING SPECIAL REVENUE FUND -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Total Expenditures 6,559,801 4,881,415 1,678,386 Excess of Revenues Over/ (Under) Expenditures (1,309,349) 3,054,526 4,363,875 Other Financing Sources/(Uses): Reserve for Contingencies (8,568) -- 8,568 Operating Transfers to Other Funds (91,9,559) (919,559) -- Total Other Financing Sources/(Uses) (928,127) (919,559) 8,568 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (2,237,476) 2,134,967 4,372,443 Fund Balance, October 1, 2000 8,684,130 8,684,130 -- Fund Balance, September 30, 2001 $ 6,446,654 $ 10,819,097 $ 4,372,443 E-49 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL MUNICIPAL POLICING SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ....................- Revenues, Taxes $ 3,656,499 $ 3,532,206 $ (124,293) Charges for Services 2,078,051 2,411,893 333,842 Investment Income — 7— - ..57.,.98..2 57,982 Total Revenues 5,734,550 6,,002,081 267,531 Expenditures, Current: Public Safety: Insurance Unincorporated Layton 331,385 248,140 83,245 Insurance Islamorada 109,357 106,319 3,038 Insurance Marathon 107,541 97,416 10,125 Sheriff Unincorporated Layton 2,592,205 2,592,205 Sheriff Islamorada 929,736 929,736 Sheriff Marathon 885,917 885,917 Total Expenditures 4,956,141 4,859,733 96,408 .. ........... Excess of Revenues Over/ (Under) Expenditures 778,409 1,142,348 363,939 Other Financing Sources/(Uses)® Reserve for Contingencies (203,584) 203,584 Operating Transfers to Other Funds (112,000) (112,000) Total Other Financing Sources/Uses) (315,584) (1112,000) 203,584 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 462,825 1,030,348 567,523 Fund Balance, October 1, 2000 -- Fund Balance, September 30, 2001 $ 462, $ 1 030 348 $ 5671521 E-50 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL 911 ENHANCEMENT FEES SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 317,365 $ 420,521 $ 103,156 Investment Income 15,000 30,338 15,338 Total Revenues 332,365 450,859 118,494 Expenditures: Current: Public Safety: 911 Emergency System 706,709 461,068 245,641 Excess of Revenues Over/ (Under) Expenditures (374,344) (10,209) 364,135 Fund Balance, October 1, 2000 528,666 528,666 -- Fund Balance, September 30, 2001 $ 154,322 $ 518,457 $ 364,135 E-51 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable (Unfavorable) Budget Actual (U ............ . ............. Revenues, Investment Income $ 2,000 7,530 $ 5,530 Miscellaneous 65,0�00 69,256 4,,256 .......... Total Revenues 67,000 76,786 9,786 ........... Expenditures: Current: General Government" Tax Collector Fees 2,200 2,055 145 Public Safety, Island Security 91,450 62,986 28,464 .......... ..... .......... Total Expenditures 93,650 65,041 28,609 ................... Excess of Revenues Over/ (Under) Expenditures (26,650) , 11,745 38,395 Other Financing Sources/(Uses): Reserve for Contingencies ...... 10,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (36,650) 11,745 48,395 Fund Balance, October 1, 2000 112,503 112,503 Fund Balance, September 30, 2001 $ 75,853 $ 1 ........... .481395 ................... E-52 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 725,714 $ 820,445 $ 94,731 Investment Income -- 65,923 65,923 Miscellaneous -- 211,567 211,567 Total Revenues 725,714 1,097,935 372,221 Expenditures: Current: Economic Environment: Home Ownership/Rehab Existing 755,000 607,429 147,571 Home Ownership/Fair Housing 24,128 24,128 -- Administration 110,856 110,856 -- Rental Rehabilitation 355,000 168,847 186,153 Total Expenditures 1,244,984 911,260 333,724 Excess of Revenues Over/ (Under) Expenditures (519,270) 186,675 705,945 Other Financing Sources/(Uses): Reserve for Contingencies (14,144) -- 14,144 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - Budgetary Basis (533,414) 186,675 720,089 Adjustment for Mortgage Receivables -- (389,649) (389,649) Adjustment for Mortgage Loans Made -- 389,649 389,649 Total Adjustments -- -- -- Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses - GAAP Basis (533,414) 186,675 720,089 Fund Balance, October 1, 2000 1,341,617 1,341,617 -- Fund Balance, September 30, 2001 $ 808,203 $ 11528,292 $ 720,089 E-53 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Investment Income $ 683 $ 683 $ -- Total Revenues 683 683 -- Expenditures: Current: Physical Environment: Cudjoe Gardens Culverts 12,399 12,399 -- Excess of Revenues Over/ (Under) Expenditures (11,716) (11,716) -- Fund Balance, October 1, 2000 11,716 11,716 -- Fund Balance, September 30, 2001 $ -- $ -- $ -- E-54 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BOATING IMPROVEMENT SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 162,000 $ 209,479 $ 47,479 Charges for Services -- 70,480 70,480 Investment Income -- 20,582 20,582 Total Revenues 162,000 300,541 138,541 Expenditures: Current: Physical Environment: Boating Improvement 1,400 -- 1,400 Marine Debris Removal 22,500 16,261 6,239 Derelict Vessels 75,000 23,841 51,159 Channel Markers 27,500 11,822 15,678 Regulatory Zones 18,500 11,970 6,530 Channel Marker/Regulatory Zn Repair 60,000 38,808 21,192 Islamorada Boating Imp. Fund 45,000 -- 45,000 Marathon Boating Imp. Fund 25,000 -- 25,000 Key West Boating Imp. Fund 98,729 98,729 -- Special Marine Projects 25,271 8,486 16,785 Mooring Field Expenses 30,000 8,200 21,800 Total Expenditures 428,900 218,117 210,783 Excess of Revenues Over/ (Under) Expenditures (266,900) 82,424 349,324 Fund Balance, October 1, 2000 422,040 422,040 -- Fund Balance, September 30, 2001 $_ 155,140 $ 504,464 $ 349,324 E-55 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL MISCELLANEOUS SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) ----------------- Revenues: Licenses and Permits $ 7,586 $ 7,586 Intergovernmental 35,623 36,878 1,255 Charges for Services 10,015 10,015 Fines and Forfeitures 215,051 215,051 Investment Income 63,969 63,969 Miscellaneous Revenues 4,800 6,086 1,286 Total Revenues 40,423 339,585 299,162 Expenditures, Current: Public Safety, Growth Management 6,311 3,214 3,097 Emergency Disaster Relief 417,473 15,321 402J52 Total Public Safety 423,784 18,535 405,249 Human Services: Florida Keys Council Handicapped 8,000 1,548 6,452 Culture/Recreation- Wilhelmina Harvey Park 6,806 6,806 Settlers Park Landscaping 9,945 9,945 Rath Foundation Donations 4,800 4,800 Total Culture/Recreation 211,551 21,,551 Court Related: Alternative Dispute Resolution-Civil 15,000 753 14,247 Article V Trust Fund 35,623 35,623 Total Court Related 50,623 36,376 14,247 Total Expenditures 503,958 56,459 447,499 Excess of Revenues Over/ (Under) Expenditures (463,535) 283,126 746,661 Fund Balance, October 1, 2000 11,106,714 1,106,714 Fund Balance, September 30, 2001 $ 6431179 $ 389840 746, j E-56 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FLORIDA KEYS MARINA- MARATHON SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ -- $ 78,996 $ 78,996 Investment Income -- 8,029 8,029 Miscellaneous Revenues -- 8,009 8,009 Total Revenues -- 95,034 95,034 Expenditures: Current: Culture/Recreation Wastewater System 40,000 33,800 6,200 Marathon Marina Facility 180,000 161,426 18,574 Total Expenditures 220,000 195,226 24,774 Excess of Revenues Over/ (Under) Expenditures (220,000) (100,192) 119,808 Other Financing Sources/(Uses): Operating Transfers from Other Funds 180,000 -- (180,000) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (40,000) (100,192) (60,192) Fund Balance, October 1, 2000 142,062 142,062 -- Fund Balance, September 30, 2001 $ 102,062 $ 41,870 $ 6( 0,192) E-57 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 3,238 $ 3,238 $ -- Investment Income 1,446 3,425 1,979 Total Revenues 4,684 6,663 1,979 Expenditures: Current: Physical Environment: Environmental Restoration 33,885 -- 33,885 Culture/Recreation: Settler's Park 34,124 5,103 29,021 Total Expenditures 68,009 5,103 62,906 Excess of Revenues Over/ (Under) Expenditures (63,325) 1,560 64,885 Other Financing Sources/(Uses): Operating Transfers to Other Funds (9,876) (9,760) _ _ 116 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (73,201) (8,200) 65,001 Fund Balance, October 1, 2000 73,201 73,201 -- Fund Balance, September 30, 2001 $ -- $ 65,001 $ 65,001 E-58 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Intergovernmental $ 10,350,000 $ 5,440,535 $ (4,909,465) Charges for Services -- 11,970 11,970 Investment Income 100,000 699,776 599,776 Miscellaneous -- 34,548 34,548 Total Revenues 10,450,000 6,186,829 (4,263,171) Expenditures: Current: General Government: Administrative 309,280 207,504 101,776 Land and Land Rights Acquisition 19,640,878 6,969,442 12,671,436 Issuance of Mortgage Loan 1,573,446 1,500,000 73,446 Total Expenditures 21,523,604 8,676,946 12,846,658 Excess of Revenues Over/ (Under) Expenditures (11,073,604) (2,490,117) 8,583,487 Other Financing Sources/(Uses): Reserve for Contingencies (500,000) -- 500,000 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses - Budgetary Basis (11,573,604) (2,490,117) 9,083,487 Adjustments: To Report Expenditures for Land and Mortgage Loans as an Asset 21,214,324 8,469,441 (12,744,883) To Report Contribution of Land as an Expenditure -- (2,801,605) (2,801,605) To Report Cost of Land Sold as an Expenditure -- (33,262) (33,262) Total Adjustments 21,214,324 5,634,574 (15,579,750) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses - 9,640,720 3,144,457 (6,496,263) GAAP Basis Fund Balance, October 1, 2000 25,784,775 25,784,775 -- Fund Balance, September 30, 2001 $ 35,425,495 $ 28,929,232 $ (6,496,263) E-59 THIS PAGE INTENTIONALLY LEFT BLANK DEBT SERVICE FUNDS 1993 REFi-iivDING IMrROVEMEN T BONGS-1983 To account for accumulation of resources for, and payment of, interest and principal on the long-term debt incurred in the refunding of the 1983 Refunding Improvement Bonds. 1993 REFUNDING IMPROVEMENT BONDS-1988 To account for accumulation of resources for, and payment of, interest and principal on the long-term debt incurred in the refunding of the 1988 A & B Improvement Bonds. SALES TAX REVENUE AND REFUNDING BONDS To account for accumulation of resources for, and payment of, interest and principal on the long-term debt incurred in the building of the new Monroe County Detention Facility. CLERK'S REVENUE NOTE To account for accumulation of resources for, and payment of, interest and principal on the long-term debt incurred for the Clerk's network system. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL DEBT SERVICE FUNDS SEPTEMBER 30, 2001 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds ASSETS Assets: Restricted Assets: Cash and Cash Equivalents $ -- $ 579,471 $ 351,724 Total Assets $ -- $ 579,471 $ 351,724 LIABILITIES AND FUND EQUITY Liabilities: Payable from Restricted Assets: Accrued Interest Payable $ -- $ -- $ 249,262 Fund Equity: Reserved for Debt Service -- 579,471 102,462 Total Liabilities and Fund Equity $ -- $ 579,471 $ 351,724 F-1 Clerk's Revenue Note Total $ 69,429 $ 1,000,624 $ 69,429 $ 1,000,624 $ — $ 249,262 69,429 751,362 $ 69,429 $ 1,000,624 F-2 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 1993 1993 Sales Tax Refunding Refunding Revenue & Improvement Improvement Refunding Bonds-1983 Bonds-1988 Bonds Revenues: Intergovernmental $ -- $ 650,000 $ -- Charges for Services -- -- Investment Income 8,925 15,204 16,895 Total Revenues 8,925 665,204 16,895 Expenditures: Debt Service 1,106 661,569 4,631,288 Excess of Revenues Over/ (Under) Expenditures 7,819 3,635 (4,614,393) Other Financing Sources/(Uses): Operating Transfers from Other Funds -- -- 4,500,000 Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 7,819 3,635 (114,393) Fund Balance, October 1, 2000 209,946 575,836 216,855 Residual Equity Transfer Out (217,765) -- Fund Balance, September 30, 2001 $ -- $_ 579,471 $ 102,462 F-3 Clerk's Revenue Note Total $ -- $ 650,000 60,000 60,000 4,857 45,881 64,857 755,881 223,820 5,517,783 (158,963) (4,761,902) 175,000 4,675,000 16,037 (86,902) 53,392 1,056,029 -- (217,765) $ 69,429 $ 751,362 F-4 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -,BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 1993 Refunding Improvement Bonds - 1983 ............................... ............................ Variance Favorable Budget Actual (Unfavorable) . ................... Revenues.: Intergovernmental $ Charges for Services Investment Income 2,,000 8,925 6,925 Total Revenues 2,000 8,925 6,925 .......... Expenditure& Debt Service-, Principal Retirement Interest Fiscal Charges 2,000 1,106 894 Total Expenditures 2,000 1,106 894 ........... Excess of Revenues Over/ (Under) Expenditures . ..... ..........71819 _72819 Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds .......... Total Other Financing Sources/(Uses) Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses 7,819 7,819 Fund Balance, October 1® 2000 209,946 209,946 Residual Equity Transfer Out (217,765) (217,765) .......... .......... Fund Balance, September 30, 2001 2 F-5 1 refunding Improvement Bonds -198 Sales Tax Revenue & Refunding Bonds Variance Variance Favorable Favorable Budgetm m Actual (Unfavorable)m Budget _ Actual (Unfavorable) 675,000 650,000 (25, 00) $ -- - ®- 10,000 5,2 5,204 6,85 16,895 685, 00 665,2 79(19, 6) - 16,85 16,895 35, 00 435,000 -- 4,055,000 4,055,000 234,010 224,222 9,788 574,555 574,555 ®- 68,680 2,347 66',333 50,000 1, 48�,267 7 7,60 1,56 76,121 4,67 ,555 4,631,288 48,267 (52,69.0.. _... _._.._3,635... _. __56, 2 (4,679,555 (4,614,393) 65,162 00,000) 100,000 (90,000) - 90,000 - -- 4,62 ,555 4,500,000 (129,555) (100,000) _ ....... m _............ _.1.00,000... _...... ,53 ,555... 4,500»0._.. (39,555) (152,690) 3,65 156,325 (140,000) 114,33) 25,607 575,836 575,836 - 216,855 216,855 -- $_....w ...�123 6 _.r79 471 _ .. 15 , 2 . __76,855 _ ....._ 10 62 $........._. 25,607.. - (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -BUDGET AND ACTUAL ALL DEBT SERVICE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Clerk's Revenue Note ................... ....................................... Variance Favorable Budget Actual (Unfavorable) ........... .................. ...........................- Revenues: Intergovernmental $ $ $ Charges for Services 60,000 60,000 Investment Income — 4,857 4,857 Total Revenues 60,000 64,857 4,857 Expenditures: Debt Service: Principal Retirement 200,000 200,000 Interest 31,000 20,059 10,941 Fiscal Charges 4,,000 3,761 239 Total Expenditures 235,000 223,820 11,180 ............. Excess of Revenues Over/ (Under) Expenditures (175,000) 156,963) 16,037 Other Financing Sources/(Uses): Reserve for Contingencies Operating Transfers from Other Funds 175,000 175.000 ................ Total Other Financing Sources/(Uses) 175,00O 175,000 ........... ................................................................ Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses -- 16,037 16,037 Fund Balance, October 1, 2000 53,392 53,392 Residual Equity Transfer Out -- -..........................-.......... ............................................. Fund Balance, September 30, 2001 53,4%2 ........................§9 29. $ 16037 ®7 Total Variance Favorable Budget Actual (Unfavorable) $ 675,000 $ 650,000 $ (25,000) 60,000 60,000 -- 12,000 45,881 33,881 747,000 755,881 8,881 4,690,000 4,690,000 -- 839,565 818,836 20,729 124,680 8,947 115,733 5,654,245 5,517,783 136,462 (4,907,245) (4,761,902) 145,343 (190,000) -- 190,000 4,804,555 4,675,000 (129,555) 4,614,555 4,675,000 60,445 (292,690) (86,902) 205,788 1,056,029 1,056,029 -- - (217,765) (217,765) 763,339 $.___751 3P7) $ 111,977) F-8 THIS PAGE INTENTIONALLY LEFT BLANK CAPITAL PROJECT FUNDS ONE CENT INFRASTRUCTURE SURTAX To account for capital improvements allocated from the One Cent Infra- structure Tax. SALES TAX BOND CAPITAL IMPROVEMENTS To account for capital improvements allocated from the Sales Tax Bond. CLERK'S REVENUE NOTE To account for the Clerk's network system from the Florida Local Government Finance Commission Loan. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL CAPITAL PROJECT FUNDS SEPTEMBER 30, 2001 Sales Tax One Cent Bond Clerk's Infrastructure Capital Revenue Surtax Improvements Note Total ................................... ............... ASSETS Cash and Cash Equivalents $ 32,658,780 $ 1,437,174 $ 481,346 $ 34,577,300 Due from Other Funds 331,655 — — 331,655 Due from Other Governmental Units 932,532 932,532 Total Assets $ 22A96 $___1 11�71174 ' $ 481.2.346. $ 35M1 487 .................................................................... LIABILITIES AND FUND EQUITY Liabilities: Accounts Payable $ 424,409 1,040 $ 425,449 Retainage Payable 907,132 — 907,132 Duet Other Funds 650,314 138,601 788,915 Due to Other Governments 12 — 12 Accrued Wages and Benefits Payable 19,813 19,813 ........................... Total Liabilities 2,001,680 139,641 2,141,321 .......................................................................... ................................... Fund Equity: and Balances Reserved for Encumbrances 575,509 — 575,509 and Balances, Unreserved 31,345,778 1,437,174, 341,705 33,124,657 ............... --.1-1— �.........- -- Total Fund Equity 31,,921,287 1,437,174 341,705 33,700,166 ........... . ......................... Total Liabilities and Fund Equity 339 67 $ 1,437174 $ 481, $ 4 .......... 35,8 1,487 .................. ....... =f-j............. G-1 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Sales Tax One Cent Bond Clerk's Infrastructure Capital Revenue Surtax Improvements Note Total Revenues: Taxes $ 12,719,997 $ -- $ -- $ 12,719,997 Investment Income 1,514,966 59,746 25,333 1,600,045 Miscellaneous 36,735 -- -- 36,735 Total Revenues 14,271,698 59,746 25,333 14,356,777 Expenditures: Capital Outlay: General Government 2,907,533 -- -- 2,907,533 Public Safety 104,761 -- -- 104,761 Physical Environment 222,462 -- -- 222,462 Transportation 1,886 -- -- 1,886 Human Services 75,635 -- -- 75,635 Culture and Recreation 2,018,877 -- -- 2,018,877 Court Related -- -- 178,018 178,018 Total Expenditures 5,331,154 -- 178,018 5,509,172 Excess of Revenues Over/ (Under) Expenditures 8,940,544 59,746 (152,685) 8,847,605 Other Financing Sources/(Uses): Operating Transfers from Other Funds 90,915 -- -- 90,915 Operating Transfers to Other Funds (5,295,326) -- -- (5,295,326) Total Other Financing Sources/(Uses) (5,204,411) -- -- (5,204,411) Excess of Revenues and Other Sources Over/(Under) Expenditures and Other Uses 3,736,133 59,746 (152,685) 3,643,194 Fund Balance, October 1, 2000 28,185,154 1,377,428 494,390 30,056,972 Fund Balance, September30, 2001 $_ 31,921,287 $_ 1,43T1174 $ 341,705 $ 33,700,166 G-2 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL-ALL CAPITAL PROJECT FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Capital Projects, One Cent Infrastructure Surtax Variance Favorable Budget Actual (Unfavorable) ................ Revenues: Taxes 8,000,000 $ 12,719,997 $ 4,719,,997 Investment Income 500,000 1,514,966 1,014,966 Miscellaneous -- 36,735 36,735 Total Revenues 8,500,000 '14,271,698 5,771,698 ............... Expenditures: Capital Outlay: General Government 7,829,626 2,907,533 4,922,093 Public Safety: Public Safety Projects 450,000 168 449,832 Detention and Correction -- -- Fire Facility Projects 1,163,563 104,593 11,058,970 .... ...... Total Public Safety 1,613,563 104,,761 1,508,,802 . - .......... Physical Environment 1,000,000 222,462 777,538 Transportation: Construction Mgmt 11 I-iW3 ............. -- ------ ----- ----- Human Services 75,635 323,690 Culture and Recreation ----------- -W1 6,677- 711,612 ......0 . 1 ......................... . . .................. ..........---....................................... ...... ........... Court Related - -- Total Expenditures 13,885,845 5,331,154 8,554,691 ................. ............. ............ Excess of Revenues Over/ (Under) Expenditures (5,385,845) 8,940,544 14,326,389 Other Financing Sources/(Uses): Reserve for Contingencies (7,486,676) -- 7,486,676 Operating Transfers from Other Funds 90,915 90,915 Operating Transfers to Other Funds (5,482,746) (5,295,326) 187,420 .......... Total Other Financing Sources/(Uses) —--(12,969,422) (5,204,411) 7,765,0111 -- - -................ Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (18,355,267) 3,736,133 22,091,400 Fund Balance, October 1, 2000 28,,185,154 28,185,154 ............... Fund Balance, September 30, 2001 $ 9,829,887 $ 31921287 $ 22.2.991 E4.00. G-3 Capital Projects, Capital Projects Sales Tax Bond Capital..Improvements Clerk's Revenue Note ................ .......... .......................................................... ........... Variance Variance Favorable Favorable -B.u, Actual (Unfavorable) Bud Actual get (Unfavorable) ..........- ........... 59,746 59,746 25,333 25,333 59,746 59,,746 25,,333 25,333 ...................... ............--.............. ......... ......... ........................ 1,184,400 1,184,400 .......... ................... .......................... ........... 1,184,400 1,,184,400 ........................ ........ ............................................. . ................................................................. .......................... ...................---................................ ...................................... ........................................... .. .......................... ........................ ............. ........................... .......... ............. 494,390 178,018 316,372 ......... ............. ......... ......... 1,184,400 1,184,400 494,390 178,018 316,372 ................................... --...........- -.1........................---,............. ...................... ....... ....................... .. , 4,4 ) 9746 . 1,244,146.......... (4�,39D Al 52,68 , 1,7 .......(1 .. 00 5 , 05 (131,600) 131,600 ............ ................ ........................................... ..............-.- ........... ............................ 31,600) 131,600 I................. .................................. ............... .......... ............... .................................... (1,316,000) 59,746 1,375,746 (494,390) (152,685) 341,705 1,377,428 1,377,428 - 494,390 494,390 -- -.................... .................- ................. 61,428 $ 1 437 174 $ 1375746 $ $ 34._._._.._w__1 T 7 341,705 ........................ G-4 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL -ALL CAPITAL PROJECT FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 .... ................ Total Variance Favorable Budpet_ Actual (Unfavorable% . ......... . .. ........ 7....... Revenues: Taxes $ 8,000,000 $ 12,719,997 $ 4,719,997 Investment Income 500,000 1,600,045 1,100,045 Miscellaneous -- 36,735 36,735 Total Revenues 8,500,000 14,356,777 5,,856,777 . ............... ............ Expenditures: Capital Outlay: General Government 7,829,626 2,907,533 4,922,093 ....................... ........................................ Public Safety: Old Mariner's Hospital 450,000 168 449,832 Detention and Correction 1,184,400 - 1,184,400 Fire Facility Projects 1,163,563 104,,593 11,058,970 ............... ..........................- ........... Total Public Safety 2,797,963 104,761 2,,693,20�2 .................. ............ Physical Environment 1,000,000 222,462 777,538 ........................... .......-i -- . .-.. -.1111- Transportation: Construction Mgmt 886 310,957 .................................. _.......- Human Services 399,325 75,635 323,690 ........... ..... ....................... Culture and Recreation 2,730,488 2,018,877 711,611 ...... .............. ----------................................- Court Related 494,390 178,018 316,372 .................................................................. ............. Total Expenditures 15,564,635 5,,509,172 10,055,463 .................— Excess of Revenues Over/ (Under) Expenditures (7�064,63 8,847,605 15,9112,240 ........................ Other Financing Sources/(Uses): Reserve for Contingencies (7,618,276) - 7,618,276 Operating Transfers from Other Funds 90,915 90,915 Operating Transfers to Other Funds (5,482,7461 5. 187,420 .......... ............ Total Other Financing Sources/(Uses) . ................... (13 101,022) (5,,291,4 1.) _T,896,,611 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (20,165,657) 3,643,194 23,808,851 Fund Balance, October 1, 2000 30,056,972 30,056,972 ................. —r-r-r-1-1- ............................ Fund Balance, September 30, 2001 $ 9 8 1,,315 $ 33 700 66 $ 23,8018,851 ................... ................. ................................ G-5 ENTERPRISE FUNDS MUNICIPAL SERVICE DISTRICT-WASTE To account for the operations of solid waste collection, disposal and recycling activities, as well as the closure and post closure of the landfills. CARD SOUND BRIDGE To account for the operations of Monroe County's Card Sound Toll Bridge. -- MARATHON AIRPORT To account for the operations of Monroe County's Marathon Airport. KEY WEST AIRPORT To account for the operations of Monroe County's Key West International Airport. II MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL ENTERPRISE FUNDS SEPTEMBER 30, 2001 Municipal Svc Card District Sound Marathon Waste Bridge Airport ASSETS Current Assets: Cash and Cash Equivalents $ 8,558,164 $ 8,186,793 $ 611,276 Accounts Receivable: Delinquent Waste Collection Fees 687,982 -- -- Allowance for Uncollectible Waste Collection Fees (637,172) -- -- Other 368,430 -- 23,486 Allowance for Other Uncollectible (18,478) -- -- Due from Other Funds 1,406,767 2,221 60,759 Due from Other Govemmental Units 491,224 283 140,059 Total Current Assets 10,856,917 8,189,297 835,580 Restricted Assets: Cash and Cash Equivalents 3,860,266 — 20 Property, Plant and Equipment (Net of Accumulated Depreciation) 5,734,029 4,116,658 4,756,111 Other Assets: - Deferred Charges (Net) 167,420 — -- Total Assets $ 20,618,632 $ 12,30-5 55 $ 5,591,711 H-1 Key West Airport Total 1,883,443 $ 19,239,676 -- 687,982 -- (637,172) 338,149 730,065 -- (18,478) 377,276 1,847,023 860,620 1,492,186 3,459,488 23,341,282 2,120,288 5,980,574 8,241,865 22,848,663 -- 167,420 13,821,641 $ 52,337,939 H-2 (Continued) MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET -CONTINUED ALL ENTERPRISE FUNDS SEPTEMBER 30, 2001 Municipal Svc Card District Sound Marathon Waste Bridge Airport ' LIABILITIES AND FUND EQUITY Current Liabilities., Accounts Payable $ 1,254,007 $ 4,736 $ 111,483 Retainage Payable Claims and Judgements Payable 216,589 Due to Other Funds 308,089 62,183 46,685 Due to Other Governmental Units 344 5,,300 6,264 Accrued Comp. Absences Payable 3,618 1,546 3,416 Accrued Wages and Benefits Payable 26,616 21,113 10,070 Deposits in Escrow 108,169 6,306 Deferred Revenues Capital Leases Payable 197,537 Other Current Liabilities 6 9 24 Total Current Liabilities 2,114,975 94,887 184,2'48 Current Liabilities Payable from Restricted Assets, Accrued Interest Payable 220,802 Revenue Bonds Payable 455,000 Landfill Closure/Post Closure Costs 352,478 Due to Other Funds 8,640 ....... .............. Total Current Liabilities Payable from Restricted Assets 1,036,920 Long-Term Liabilities; Accrued Comp, Absences Payable 92,052 37,965 27,700 Capital Leases Payable 919,733 Revenue Bonds Payable 6,140,000 . ................ Total Long-Term Liabilities 7,151,785 37,965 27,700 ...............................- Total Liabilities 10,303,680 132,852 211,948 ........................ Fund Equity: Contributed Capital 3,323,698 2,514,741 4,258,548 Retained Earnings: Reserved for Revenue Bond Retirement 1,959,513 Unreserved 5,031,741 9,658,,362 1,121,215 ........................... Total etained Earnings 6,991,254 9,,658,362 1,121,215 Total Fund Equity 10,314,952 12,173,103 5,379,763 . ...... .... fl Total Liabilities and Fund Equity $ _'20,618,632 $ 12P305,955 $ 551, 11 ' H-3 Key West Airport Total 478,799 $ 1,849,025 202,678 202,678 -- 216,589 233,163 650,120 210,950 222,858 -- 8,580 52,773 110,572 12,267 126,742 138,640 138,640 -- 197,537 -- 39 1,329,270 3,723,380 -- 220,802 455,000 352,478 8,640 -- 1,036,920 ........... 116,502 274,219 -- 919,733 -- 6,140,000 116,502 7,333,952 1,445,772 12,094,252 7,752,504 17,849,491 -- 1,959,513 4,623,365 20,434,683 4,623,365 22,394,196 12,375,869 40,243,687 13,821,641 52,337,939 H-4 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Municipal Svc Card District Sound Marathon Waste M 13-r!"o Alrporl Operating Revenues: Franchise Fees 156,284 $ $ Tolls 1,265,582 Charges for Services 12,604,642 175 371,016 in and Forfeitures Miscellaneous 30,416 20 25,867 Total Operating Revenues 12,791,342 1,265,777 396,883 Operating Expenses: Personal Services 571,476 449,725 218,291 Operations 10,649,948 132,259 732,571 Landfill Closure and of Closure 825,161 Depreciation and Amortization 625,130 165,586 145,037 ....... .... ............ Total Operating Expenses 12,671,715 747,570 1,09�5,899 Operating Income (Loss) 119,627 518,207' (699,016) .......... Non-Operating Revenues (Expenses): Operating Grants 852,356 221,969 Investment Income 639,033 395,615 38,836 Interest Expenses and Fiscal Charges (522,390) Gain/(Loss)on Disposition of Fixed Assets (74,434) 1,600 Total Non-Operating Revenues (Expenses) 894,565 397,215 260,805 Income (Loss) Before Operating Transfers 1,014,192 915,422 (438,211) .......... ................ Operating Transfers: Operating Transfers from Other Funds 1,069,216 160,350 Operating Transfers to Other Funds (1,385,945) (62,002) (46,338) Total Operating Transfers 2 0 ,(�l 6 7 9) �62,0 2) 114,012 Net Income (Loss) 697,463 853,420 (324,199) Fund Equity® October 1, 2000 9,616,239 11,319,683 5,703,,962 Contributed Capital 1,250 Fund Equity-September 30, 2001 ...........IU141952 $ 12,173103 $ 5379,763 H-5 Key West Airport Total $ -- $ 156,284 -- 1,265,582 3,134,685 16,110,518 5,900 5,900 89,437 145,740 3,230,022 17,684,024 922,752 2,162,244 6,126,466 17,641,244 -- 825,161 246,293 1,182,046 7,295,511 21,810,695 (4,065,489) (4,126,671) 3,608,124 4,682,449 209,351 1,282,835 -- (522,390) -- (72,834) 3,817,475 5,370,060 (248,014) 1,243,389 251,963 1,481,529 (401,425) (1,895,710) (149,462) (414,181) (397,476) 829,208 12,638,203 39,278,087 135,142 136,392 $ 12,375,869 $ 40,243,687 H-6 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS Municipal Svc Card District Sound Marathon Waste Bride Airport Cash flows from operating activities: Cash received for services $ 10,978,937 $ 1,266,172 $ 363,107 Cash payments to suppliers for goods and services (12,028,372) (144,432) (629,269) Cash payments to employees for services (572,935) (446,770) (214,935) Other operating revenue 30,416 20 25,867 .................- etc provided (used) by operating activities 455,23 ) (1,591,954) 674,990 0 .............. ............ ... ................. j Cash flows from non capital financing activities: Operating grants received 3,058,029 147,829 Operating transfers from other funds 1,069,216 138,137 Operating transfers to other funds (1,385,945) (62,002) (49,812) ............ ......... etc provided (used) by non capital financing activities 2,741,300 (62,002) 236,154 .................. . ................... ........ Cash flows capital and related financing activities: Proceeds from capital grants Acquisition and construction of capital assets (3,510) (4,116) (31,432) Principal paid on capital debt (611,061) Interest paid on capital debt (535,778) Proceeds from the sale of fixed assets 2,001 1,600 Net cash provided (used) by capital and related financing activities (1,,148,348) (2,516) (31,432) Cash flows from investing activities: Investment income 639,033 395,615 38,836 ............ Net cash provided by investing activities 639,033 395,615 38,836 Net increase (decrease) in cash and cash equivalents 640,031 1,006,087 (211,672) Cash and cash equivalents at beginning of year 11,778,399 7,180,706 822,968 .. .................... Cash and cash equivalents at end of year $ 12 418 430 $ 8,18 3 1 .................. ........... H-7 Key West Airport Total $ 3,036,498 $ 15,644,714 (5,787,388) (18,589,461) (919,088) (2,153,728) 95,337 151,640 (3,574,641) (4,946,835) 3,253,573 6,459,431 85,609 1,292,962 (3150,502) (1,848,261) 2,988,680 5,904,132 611,440 611,440 (198,455) (237,513) (611,061) (535,778) -- 3,601 412,985 (769,311) 209,351 1,282,835 209,351 1,282,835 36,375 1,470,821 3,967,356 23,749,429 $ 4,003,731 $ 25,220,250 H-8 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL ENTERPRISE FUNDS - CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Municipal Svc Card District Sound Marathon Waste Bridge Airport Operating income (loss) $ 119,627 $ 518,207 $ (699,016) Adjustments to reconcile operating income to net cash provided (used) by operating activities: Depreciation and amortization 625,130 165,586 145,037 Change in assets and liabilities: Decrease/(Increase) in: Accounts receivable 62,260 86 (8,585) Due from other funds (1,374,513) 612 -- Due from other governmental units (480,920) (283) 676 (Decrease)/Increase in: Accounts payable (304,729) (2,251) 103,278 Retainage payable -- -- -- Due to other funds (252,552) (14,261) -- Due to other governmental units (162) 4,330 -- Accrued compensated absences 3,619 1,546 3,415 Accrued wages and benefits payable (5,078) 1,409 (59) Deposits in escrow 11,184 -- -- Other current liabilities (36) 9 24 Landfill closure/post closure costs 4,216 -- -- Total adjustments (1,711,581) 156,783 243,786 Net cash provided (used) by operating activities $ (1,591,954) $ 674,990 $ (455,230) SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING, CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets $ 1,250 $ -- $ 42 Gain/(Loss) on disposition of fixed assets $ (74,434) $ -- $ -- H-9 Key west Airport Total $ (4,065,489) $ (4,126,671) 246,293 1,182,046 (98,473) (44,712) 1,316 (1,372,585) (1,030) (481,557) 85,732 (117,970) 52,967 52,967 41,014 (225,799) 159,365 163,533 (9,381) (801) 13,045 9,317 -- 11,184 (3) -- 4,216 490,848 (820,164) $ (3,574,64.11 $ (4,946,835) $ 135,142 $ 136,434 $ -- $ (74,434) H-10 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL MUNICIPAL SERVICES DISTRICT -WASTE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .... ........ Operating Expenditures: Administration 312,897 $ 185,943 $ 126,954 Franchise Operations 4,189,902 3,589,898 600,004 Facility Operations 150,000 33,337 116,663 Cudjoe Key Transfer Station 2,303,867 2,260,378 43,489 Cudjoe Key Landfill 241,710 240,488 1,222 Cudjoe Key Post Closure 39,601 18,054 21,547 Cudjoe Key Lined Post Closure 1,120,453 172,830 947,623 Long Key Transfer Station 2,070,,410 2,054,184 16,226 Long Key Landfill 226,663 219,,855 6,808 Long Key Post Closure 42,752 30,929 11,823 Key Largo Transfer Station 2,083,662 2,076,419 7,243 Key Largo Landfill 118,333 118,333 Key Largo Post Closure 36,658 24,672 11,986 Pollution Control 488,696 426,317 62,379 Recycling 364,853 361,240 3,613 Renewal and Replacement 1,845,933 1,845,933 Total Operating Expenditures 15,636,390 11,8112,877 3,823,513 .................... ..... - ----- Non-Operating Expenditures: Operating Grants, Recycling Grant 39,751 39,751 DEP Recycling Grant 127,034 127,034 Lifter& Marine Debris Prevention Grant 16,924 16,924 Small Counties Recycling 50,000 50,000 Debt Service: Principal Retirement 641,063 611,060 30,003 Interest Expenses and Fiscal Charges 548,032 522,390 25,642 Capital Outlay 306,800 3,510 303,290 .... .................... Total Non-Operating Expenditures 1,729,604 1,370,669 358,935 . ............................. .... Operating Transfers and Reserves: Reserve for Contingencies 722,975 - 722,975 Operating Transfers to Other Funds 1,449,400 1,,385,945 63,455 ............. Total Operating Transfers and Reserves 2,172,375 1,385,945 786,430 ............. . Total Expenditures $ 19538369 $ 14,569,491 $ 4 878 .................... H-1 1 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL CARD SOUND BRIDGE ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Card Sound Road & Toll Bridge $ 2,904,697 $ 553,573 $ 2,351,124 County Engineer 80,853 28,412 52,441 Card Sound Bridge 555,438 -- 555,438 Total Operating Expenditures 3,540,988 581,985 2,959,003 Non-Operating Expenditures: Capital Outlay 4,700 4,116 584 Operating Transfers and Reserves: Reserve for Contingencies 424,439 -- 424,439 Operating Transfers to Other Funds 76,000 62,002 13,998 Total Operating Transfers and Reserves 500,439 62,002 438,437 Total Expenditures $ 4,046,127 $ 648,103 $ 3,398,024 H-12 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES -BUDGET AND ACTUAL MARATHON AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) .................... ................... ...................................... Operating Expenditures", Operation & Maintenance $ 484,046 $ 468,357 $ 15,689 Non-Operating Expenditures: Operating Grants: Airport Planning Studies 40 40 Airport Part 150 of Study 150,000 150,000 Construction Service/Access Road 181,500 13,296 168,204 Environmental Mitigation 616 616 Planning Studies 11 125,094 119,905 5,189 Environmental Mitigation Construction 23,908 23,908 General Aviation Parking Apron 104,008 59,570 44,438 Airport Runway Marking 100,000 6,936 93,,064 Master Plan &Airport Layout Plan 70,000 69,090 910 T-Hangar Taxiway 559,,9012 63,546 496,,356 Sheriffs Apron 100,000 67,681 32,319 Sheriffs Hangar 500,000 500,,000 T-Hangar Development 1,500,000 50,187 1,449,813 Planning Studies 111 50,000 30,280 19,720 GA Apron Construction 223,131 433 222,698 PAPI Construction 47,101 958 46,143 General Aviation Apron Expansion 319,591 623 318,968 Disadvantaged Business Enterprise Plan 3,713 3,713 Capital Outlay 627,100 31,432 595,668 Total Non-Operating Expenditures 4,685,7014 513,937 4,171,767 Operating Transfers and Reserves: Reserve for Contingencies 100,000 100,000 Operating Transfers to Other Funds 272,,000 46,338 225,662 ........... ....... .... Total Operating Transfers and Reserves 372,000 46,338 325,662 Total Expenditures .51541,750 1 $ 4,513,118 .................................. H-1 3 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL KEY WEST AIRPORT ENTERPRISE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Operation & Maintenance $ 2,273,024 $ 2,164,419 $ 108,605 Non-Operating Expenditures: Operating Grants: Airport Planning Studies 92,042 65,853 26,189 Parking Expansion 324,095 -- 324,095 East Martello Environmental Enhancement 42,855 1,061 41,794 Overlay General Aviation Parking 1,366,153 1,273,188 92,965 Remote Auto Parking Lot 375,000 28,398 346,602 Expand Parking Lot 479,638 112,981 366,657 Radar Design 50,000 -- 50,000 Runway/Taxi Rehabilitation 138,662 66,383 72,279 Sewer Line Road 23,786 -- 23,786 Environmental Mitigation 1,291 -- 1,291 Airport Planning Studies II 83,925 47,825 36,100 Environmental Mitigation Construction 18,614 -- 18,614 Sewer Line Road Construction 13,550 7,500 6,050 Commercial Apron Construction II 277,012 51,964 225,048 General Aviation Apron Construction II 212,752 51,964 160,788 Part 150 Implementation 544,776 306,187 238,589 Key West Taxiway Resurf Construction 862,105 851,967 10,138 Commercial Aviation Apron Construction 1,096,601 1,002,283 94,318 General Aviation Apron Construction 982,863 786,139 196,724 Runway Safety Area Study 42,659 38,803 3,856 Master Plan &Airport Layout Plan 100,000 34,803 65,197 Terminal Modifications 50,000 -- 50,000 Environmental Mitigation RW9 432,116 68,266 363,850 Beacon &Tower Professional Service 2,000 -- 2,000 RPZ/Safety Area RW9-27 186,600 25,704 160,896 Part 150 Noise Improvement Plan Phase II 1,316,953 1,600 1,315,353 Airport Planning Studies III 100,000 53,780 46,220 Runway Marking 46,211 8,900 37,311 Noise Contour Update II 16,020 -- 16,020 DBE Plan Update 4,208 -- 4,208 Capital Outlay 3,162,086 197,705 2,964,381 Total Non-Operating Expenditures 12,444,573 5,083,254 7,361,319 Operating Transfers and Reserves: Reserve for Contingencies 47,852 -- 47,852 Operating Transfers to Other Funds 805,641 401,425 404,216 Total Operating Transfers and Reserves 853,493 401,425 452,068 Total Expenditures $ 15,571,090 $ 7,649,098 $ 7,921,992 H-14 MONROE COUNTY, FLORIDA REVENUE BOND ISSUE DESCRIPTION SEPTEMBER 30, 2001 MSD Refunding Bonds Series 1991 Original authorization $11,000,000 Unissued 1,430,000 Issued 9,570,000 Retirements through September 30, 2001 2,975,000 Balance outstanding September 30, 2001 $6,595,000 Date of issue April 1, 1991 Maturity range 1992-2011 Principal payment date October 1 Interest payment dates April - October Denominations $5,000 Interest rates: 6.30% Maturities 2000 6.40% Maturities 2001 6.50% Maturities 2002 6.60% Maturities 2003 6.75% Maturities 2011 Average interest cost rate 6.44% Call feature 1999 102 2000 101 2001-2011 100 Paying agent Citizens and Southern Trust Co. N.A. Ft. Lauderdale, Florida H-15 MONROE COUNTY, FLORIDA SCHEDULE OF DEBT SERVICE REQUIREMENTS SEPTEMBER 30, 2001 MSD Refunding Improvement Bonds-Series 1991 Bond Year Ending Total October 1 Principal Interest Debt Service 2001 $ 455,000 $ 441,605 $ 896,605 2002 480,000 412,485 892,485 2003 510,000 381,285 891,285 2004 540,000 347,625 887,625 2005 580,000 311,175 891,175 2006 615,000 272,025 887,025 2007 650,000 230,512 880,512 2008 690,000 186,638 876,638 2009 735,000 140,062 875,062 2010 640,000 90,450 730,450 2011 700,000 47,250 747,250 $ 6,595,000 $ 2,861,112 $ 9,456,112 H-16 THIS PAGE INTENTIONALLY LEFT BLANK INTERNAL SERVICE FUNS WQRKER'S COMPENSATI N To account for departmental and agency revenues used for the purpose o financing the County's worker's compensation program, GROUP INSURANCE To account for departmental and agency revenues used for the purpose of financing the ounty's group insurance program. RISK MANA Bf NT To account for the County's safety and loss control program, risk management,. administration and uninsured lasses. FLEET MAMA EMENN To account for the County"s operations of the vehicle fleet and maintenance program. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL INTERNAL SERVICE FUNDS SEPTEMBER 30, 2001 Worker's Group Risk Compensation Insurance Management Fund Fund Fund ASSETS Current Assets Cash and Cash Equivalents $ 3,498,040 $ 3,100,842 $ 2,990,683 Accounts Receivable 4,003 59,705 1,911 Due from Other Funds 8 754 Due from Other Governmental Units 2211,830 55,860 ........... Total Current Assets 3,524,881 3,217,161 2,992,,594 . ....... ..................... ..................... Property, Plant and Equipment (Net, Where Applicable, of Accumulated Depreciation) 4,,974 28 20,134 Total Assets 3$ g.9 $ 3,21.71.189.. $ 3tO`12' 172_8w ...................... 5 T_§ I ...................... .......... LIABILITIES AND FUND EQUITY Current Liabilities: Accounts Payable $ 191,055 $ 272,408 $ 9,901 Claims and Judgements Payable 1,000,000 2,912,855 1,890,678 Due to Other Funds 137,513 Due to Other Governmental Units 3 3 9 Accrued Compensated Absences 621 1,278 Accrued Wages and Benefits Payable 6,972 6,854 6,878 Other Current Liabilities 925 3,731 110 Total Current Liabilities 1,199,576 3,195,8�511 2,046,367' .................... Long-Term Liabilities: Accrued Compensated Absences 17,113 11,662 12,,195 .................... Total Liabilities 1,216,689 3,207,513 2,058,562 Fund Equity: Contributed Capital 621 3,334 873 Retained Earnings, Unreserved 2,312,545 6,342 953,293 ..... ... ........................... Total und Equity 2,313,166 9,,676 954,166 Total Liabilities and Fund Equity $ 529 L$ _3 189 $ --21—7 L- _3,,QI2,728 ................................... H-17 Fleet Management Fund Total $ 1,158,853 $ 10,748,418 __ 65,619 1,268 2,030 97,315 176,005 1,257,436 10,992,072 1,771,984 1,797,120 $ 3,029,420 $ 12,789,192 $ 92,625 $ 565,989 -- 5,803,533 344,199 481,712 12 27 6,015 7,914 37,337 58,041 -- 4,766 480,188 6,921,982 51,365 92,335 531,553 7,014,317 2,731,090 2,735,918 (233,223) 3,038,957 2,497,867 5,774,875 $ 3,029,420 $ 12,789,192 H-18 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating Revenues, Charges for Services 2,431,373 9,083,473 $ 1,556,727 Miscellaneous 20�,555 315,711 507,107 ................ Total Operating Revenues 2,451,928 9,399,184 2,063,834 .......... Operating Expenses: Personal Services 141,498 141,782 140,167 Operations 404,468 1,200,083 892,491 Depreciation 4,107 2,002 3,848 Asserted and Paid Claims 1,082,733 10,044,328 613,147 Total Operating Expenses 1,632,806 11,388,195 1,649,653 .......... Operating Income (Loss) 819,122 (1,989,011) 414,181 Non-Operating Revenues (Expenses): Investment Income 149,,554 168,681 162,763 Gain/(Loss)on Disposition of Assets (37,392) Total Non-Operating Revenues (Expenses) ..............14,9,554 66,661 -1125,371 Income (Loss) Before Operating Transfers 968,676 (1,820,330) 539,552 Operating Transfers: Operating Transfers to Other Funds (50,116) Net Income (Loss) 968,676 (1,820,330) 489,436 Fund Equity- October 1, 2000 1,344,490 1,830,006 463,930 Contributed Capital 800 ................. Fund Equity- September 30, 2001 $ 2 313 166 $ 9 $ 954166 H-19 Fleet Management Fund Total $ 2,190,172 $ 15,261,745 312 843,685 2,190,484 16,105,430 772,999 1,196,446 1,100,532 3,597,574 105,426 115,383 -- 11,740,208 1,978,957 16,649,611 211,527 (544,181) 43,736 524,734 (21,542) (58,934) 22,194 465,800 233,721 (78,381) (343,956) (394,072) (110,235) (472,453) 2,550,512 6,188,938 57,590 58,390 $ 2 497 QQ7 $ G 77A o7rJ V.C....._ H-20 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 INCREASE(DECREASE) IN CASH AND CASH EQUIVALENTS Worker's Group Risk Compensation Insurance Management Fund _ Fund Fund Cash flows from operating activities: Cash received for services $ 2,409,887 $ 9,206,709 $ 1,400,754 Cash payments to suppliers for goods and services (2,049,020) (11,050,922) (1,149,482) Cash payments to employees for services (140,261) (151,171) (138,503) Other operating revenue 20,556 315,711 -- Net cash provided (used) by operating activities 241,162 (1,679,673) 112,769 Cash flows from noncapital financing activities: Operating transfers to other funds -- -- (50,116) Cash flows from capital and related financing activities: Acquisition of fixed assets (2,260) -- (26,037) Proceeds from the sale of fixed assets -- --Net cash used by capital and related financing activities (2,260) -- (26,037) Cash flows from investing activities: Investment income 149,554 168,680 162,763 Net increase(decrease) in cash and cash equivalents 388,456 (1,510,993) 199,379 Cash and cash equivalents at beginning of year 3,109,584 4,611,835 2,791,304 Cash and cash equivalents at end of year $ 3,498,040 $ 3,100,842 $ 2,990,683 H-21 Fleet Management Fund Total $ 2,292,163 $ 15,309,513 (1,061,989) (15,311,413) (765,271) (1,195,206) 312 336,579 465,215 (860,527) 343,956 PIQA n72�V.7T,V ) (13,260) (41,557) 12,712 12,712 (548) (28,845) 43,736 524,733 164,447 (758,711) 994,406 11,507,129 $ 1,158,853 $ 10,748,418 H-22 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CASH FLOWS ALL INTERNAL SERVICE FUNDS -CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES Worker's Group Risk Compensation Insurance Management Fund Fund Fund Operating income (loss) $ 819,122 $ (1,989,011) $ 414,181 Adjustments to reconcile operating income(loss)to net cash provided(used) by operating activities: Depreciation 4,107 2,002 3,848 Change in assets and liabilities, Decrease/(Increase)'in: Accounts receivable (3,903) 75,580 (1,910) Due from other funds (8) (754) 192 Due from other governmental units (17,574) 48,410 (Decrease)/Increase in: Accounts payable 77,121 30,495 (14,852) Claims and judgements payable (594,391) 164,174 370,908 Due to other funds (76) -- (95,423) Due to other governmental units (43,123) 3 (9) Accrued comp. absences payable 620 (8,167) 1,277 Accrued wages and benefits payable 617 (1,222) 387 Deferred revenues (565,940) Other current liabilities (1,350) (1,183) 110 Total adjustments (57'7,960) 309,338 (301,4 12) Net cash provided(used) by operating activities $ _241,162 $ (1,679,673) $ 112,769 SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING CAPITAL AND INVESTING ACTIVITIES Contributed fixed assets 800 Loss on disposition of fixed assets $ 37,392 H-23 Fleet Management Fund Total $ 211,527 $ (544,181) 105,426 115,383 2,914 72,681 (1,268) (1,838) 100,346 131,182 18,213 110,977 -- (59,309) 20,330 (75,169) -- (43,129) 6,015 (255) 1,712 1,494 (565,940) -- (2,423) 253,688 (316,346) $ 465,215 $ (860,527) $ 57,590 $ 58,390 $ 34,254 $ 71,646 H-24 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL WORKER'S COMPENSATION INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administrative $ 128,462 $ 126,971 $ 1,491 Operations 392,950 381,964 10,986 Safety & Loss Control 37,777 37,031 746 Claims 1,677,385 1,082,733 594,652 Asserted Claims 868,752 -- 868,752 Catastrophic 300,000 -- 300,000 Total Operating Expenditures 3,405,326 1,628,699 1,776,627 Non-Operating Expenditures: Capital Outlay 5,391 2,260 3,131 Total Expenditures $ _ 3,410,717 $_ 1,630,959 $ 1,779,758_ H-25 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL GROUP INSURANCE INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable _Budget Actual (Unfavorable) Operating Expenditures: Administration $ 186,819 $ 175,327 $ 11,492 Operations 1,178,788 1,166,538 12,250 Group Insurance Claims 10,190,809 10,044,328 146,481 Asserted Claims 1,357,940 -- 1,357,940 Total Operating Expenditures $ 12,914,356 $ 11,386,193 $ 1,528,163 H-26 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL RISK MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Administration $ 152,672 $ 136,927 $ 15,745 Operations 856,600 853,479 3,121 Claims 746,837 613,148 133,689 Safety and Loss Control 45,670 42,252 3,418 Asserted Claims 1,000,000 -- 1,000,000 Total Operating Expenditures 2,801,779 1,645,806 1,155,973 Non-Operating Expenditures: Capital Outlay 30,259 26,037 4,222 Operating Transfers and Reserves: Reserve for Contingencies 111,268 -- 111,268 Operating Transfers to Other Funds 50,116 50,116 -- Total Operating Transfers and Reserves 161,384 50,116 111,268 Total Expenditures $ 2,993,422 $_ „ 1,721,959 $ 1,271,463 H-27 MONROE COUNTY, FLORIDA SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL FLEET MANAGEMENT INTERNAL SERVICE FUND FOR THE YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Operating Expenditures: Public Works Garage $ 867,824 $ 846,070 $ 21,754 Fleet Management Services - Fuel 645,861 611,750 34,111 Operations 449,886 415,711 34,175 Total Operating Expenditures 1,963,571 1,873,531 90,040 Non-Operating Expenditures: Capital Outlay 17,384 13,260 4,124 Operating Transfers and Reserves: Reserve for Contingencies 27,093 -- 27,093 Operating Transfers to Other Funds 349,000 343,956 5,044 Total Operating Transfers and Reserves 376,093 343,956 32,137 Total Expenditures $ 2,357,048 $ 2,230,747 $ 126,301 H-28 THIS PAGE INTENTIONALLY LEFT BLANK FIDUCIARY FUNDS INMATE WELFARE To account for funs of the inmates incarcerated in the Monroe County jail. This fund does not havelegally adopted budget. LAWINE91RUMEN1111M o account for the funs used for the purpose of training police officers and supporting personnel in the prevention, investigation, detection and identification o crime. URT FACILITY FEES, To account for revenues collected upon the institution of any civil action„ suit or proceeding to be used exclusively in providing and maintaining existing and future facilities for the use of the Circuit and County Court system. DRUG AEUSE TRUST To account for assessments collected for drug abuse programs and to disburse assistance grants for drug abuse treatment and/or educational programs which meet the standards for qualification of such programs by the Department of Health and Rehabilitative Services. I FIRE AND EMS I�ENSIt�N TRUST FUND o account for contributions and benefits paid on behalf o , for the benefit of, the volunteer firefighters and the EMS volunteers„ CLERK20EMERALAOENO o account for revenues collected for recording fees, circuit and civil filing fees, criminal and traffic fines, and other miscellaneous fees anddisbursed to other agencies in a fiduciary capacity by the Clerk's office, SFIERIFF ,ENE L A_ ENtY To account for funds received and disbursed to others by the Sheriffs office in fiduciary capacity. TAB AND LLQ9N5E To account for revenues collected by the Tax Collector for the issuance of vehicle and boat registrations, applications and transfers title, occupational licenses otherand miscellaneous licenses and disbursed to others in a fiduciary capacity. ERQEERDLTM To account for the collection and distribution of ad valorem and tangible personal property taxes by the Tax Collector in a fiduciary capacity. MONROE COUNTY, FLORIDA COMBINING BALANCE SHEET ALL FIDUCIARY FUNDS SEPTEMBER 30, 2001 EXPENDABLE TRUST FUNDS Fire and Law Court Drug EMS Inmate Enforcement Facility Abuse Pension Welfare Trust Fees Trust Trust Fund ASSETS Cash and Cash Equivalents $ 490,299 $ 30,423 $ 707,426 $ 38,779 $ 320,428 Accounts Receivable 35,190 -- — -- -- Due from Other Funds 384 -- — — 11 -- Due from Other Governmental Units -- 602,008 4,019 347 — --. I . - --r 11---111-............. — . Total Assets $ 525F.873 $ 632A31 $ 711,445 $._....._39 $ 344 .. ........... .. . ,126 20,......... LIABILITIES AND FUND BALANCES Liabilities: Accounts Payable $ 4,448 Due to Others 40,825 Due to Other Funds 38,554 Due to Other Governmental Units 629 Total Liabilities 84,45�6 ............... ................................. Fund Balance: Reserved for Trust Fund Purposes 441,417 632,431 711,445 39,126 320,428 .................... ...... Total Liabilities and Fund Balance $ 525,873 632,431 71 =1= 1 320428'44� $ ............. ..................................... lm AGENCYFUNDS Clerk's Sheriffs General General Tag and Property Agency Agency License Tax Total $ 2,737,167 $ 530,550 $ 305,428 $ 3,262,350 $ 8,422,850 5,228 -- 9,641 8,316 58,375 -- -- -- -- 384 2,323 -- -- -- 608,697 $ 2 744 718 $ 530,550 $ 315,069 $ 3,270,666 $ 9,090,306 _......._....._ $ -- $ 1,231 $ -- $ — $ 5,679 1,390,344 523,888 143 9,857 1,965,057 -- -- -- -- 38,554 1,354,374 5,431 314,926 3,260,809 4,936,169 2,744,718 530,550 315,069 3,270,666 6,945,459 — -- -- -- 2,144,847 $ 2,744,718 $ 530,550 $ 315,069 $ 3,270,666 $ 9,090,306 1-2 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL EXPENDABLE TRUST FUNDS FOR THE FISCAL,YEAR ENDED SEPTEMBER 30, 2001 Law Court Drug Inmate Enforcement' Facility Abuse Welfare Trust Fees Trust Total Revenues: Charges for Services 55,787 $ 7,073 62,860 Fines& Forfeitures 1,092,663 — -- 1,092,663 Investment Income 21,340 16,490 34,161 1,723 73,714 Miscellaneous 258,820 -- -- — 258,820 ............. Total Revenues 280,160 1,109,153 89,948 8,796 1,488,057 .. .............. Expenditures: Current: Public Safety 280,972 796,163 1,077,135 Court Related — -- 625 625 . ................. Total Expenditures 280,972 796,163 625 1,0177,760 ................... Excess of Revenues Over/ (Under) Expenditures (812) 312,990 89,323 8,796 410,297 Fund Balance, October 1, 2000 442,229 319,441 622,122 30,330 1,414,122 . ........................ ................. Fund Balance, September 30, 2001 4,41,417 $ 632,431 $ 711,445 $ 39 �1 26 $ 1,824,419 l-3 MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS FOR FISCAL YEAR ENDED SEPTEMBER 30, 2001 Balance Balance October 1, September 30, 2000 Additions Deductions 2001 .......... .......... . ........... CLERK'S GENERAL AGENCY: ASSETS Cash and Cash Equivalents $ 2,501,717 $ 30,038,950 $ 29,803,500 $ 2,737,167 Accounts Receivable 22,854 81,358 98,984 5,228 Due from Other Governmental Units 35,313 1,215 34,205 2,323 .......... - - ..................... Total Assets $ 21559,§84. $ 30 1;�1,523 $ 29 936 689 4718 _U............ .................. .............-....................... ..............--................ LIABILITIES Due to Others $ 1,216,125 $ 6,539,824 $ 6,365,605 $ 1,390,344 Due to Other Governmental Units 1,343,759 23,581,699 23,571,084 1,354,374 .......... ............................................ Total Liabilities $ 2,559,884� $ 301 1121.11523� $ 936 9 2,7,4718 ............................................. SHERIFF®S GENERAL AGENCY: ASSETS Cash and Cash Equivalents $ 918.931 $ 11.1101 530,550 ........................ .............................. LIABILITIES Accounts Payable $ 57 $ 1,607 $ 433 1,231 Due to Others 520,211 1,248,339 1,244,662 523,888 Due to Other Governmental Units 398,663 68,463 461,695 5,431 ..................-.- ........... Total Liabilities $ _918 931 $ 13,18409 $ 1_.,70%790 530,550 .............. TAG AND LICENSE: ASSETS Cash and Cash Equivalents $ 296,285 $ 9,284,547 $ 9,275,404 305,428 Accounts Receivable 2,,296 7,345 — 9,641 ............ .............. ........... Total Assets $ 298,§811. $ 291,892 $ 9,275," 31�57069 .. ....... LIABILITIES Due to Others $ 683 $ 12,336 $ 12,876 143 Due to Other Governmental Units 197,898 9,279,556 9,262,528 314,926 ....................... ..................... ...........--.1 1.......... Total Liabilities $__ g98 92 1892 $ 9,275,4 3 1 5,069=' ,§§1 $ ........... —.P.........9 F.......... ............. ............... ........ 1-4 (Continued) MONROE COUNTY, FLORIDA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS -CONTINUED FOR FISCAL YEAR ENDED SEPTEMBER 30, 2001 Balance Balance October 1, September 30, 2000 Additions Deductions 2001 PROPERTY TAX: ASSETS Cash and Cash Equivalents $ 3,083,056 $ 164,630,908 $ 164,451,614 $ 3,262,350 Accounts Receivable 1,947 6,369 - 8,3,16 .............................................. Total Assets $_jP8§.,q0;j $ 1.......64, 7� $ 1 1,.614 $ 3,,270,666 ..............6;�7,L 7.... ..... ................ ....................... ............. LIABILITIES Due to Others $ 5,413 $ 4,713,552 $ 4,709,108 $ 9,857' Due to Other Governmental Units 3,079,590 159,923,725 159,742,506 3,260,809 ...................... .............................. Total Liabilities $ 3 085,00Q3... $ 164637277 $ 1644 1614, $ 3,270,,666 TOTAL ALL AGENCY FUNDS: ASSETS Cash and Cash Equivalents $ 6,799,989 $ 205,272,814 $ 205,237,308 $ 6,835,495 Accounts Receivable 27,097 95,072 98,984 23,185 Due from Other Governmental Units 35,313 1,215 34,205 2,323 ..................... ........... .................... Total Assets $'_6 862- 399 $ 205�j jP1 $ 205-=-,3 6,861,003 ............... � .................................. LIABILITIES Accounts Payable $ 57 $ 1,607 $ 433 $ 1,231 Due to Others 1,742,432 12,514,051 12,332,251 1,924,232 Due to Other Governmental Units 5,119,910 192,853,443 193,037,813 4,935,540 --r-r-................ .. ........ ........................ Total Liabilities $ ....6 ................ $'205 369 101 $_.Z....... 497 $ 6,86-1,,00I 3=................... 1® MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL LAW ENFORCEMENT TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Fines and Forfeitures $ 490,890 $ 1,092,663 $ 601,773 Investment Income 2,000 16,490 14,490 Total Revenues 492,890 1,109,153 616,263 Expenditures: Current: Public Safety: Law Enforcement 812,231 796,163 16,068 Excess of Revenues Over/ (Under) Expenditures (319,341) 312,990 632,331 Fund Balance, October 1, 2000 319,441 319,441 -- Fund Balance, September 30, 2001 $ 100 $ 632,431 $ 632,331 1-6 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COURT FACILITY FEES EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 38,000 $ 55,787 $ 17,787 Investment Income 15,000 34,161 19,161 Total Revenues 53,000 89,948 36,948 Expenditures: Current: Court Related: Court Facility 315,245 625 314,620 Excess of Revenues Over/ (Under) Expenditures (262,245) 89,323 351,568 Other Financing Sources/(Uses): Reserve for Contingencies (45,035) -- 45,035 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (307,280) 89,323 396,603 Fund Balance, October 1, 2000 622,122 622,122 -- Fund Balance, September 30, 2001 $ 314,842 $ 711,445 $ _ 396,603 1-7 MONROE COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL DRUG ABUSE TRUST EXPENDABLE TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Variance Favorable Budget Actual (Unfavorable) Revenues: Charges for Services $ 5,000 $ 7,073 $ 2,073 Investment Income -- 1,723 1,723 Total Revenues 5,000 8,796 3,796 Expenditures: Current: Human Services: Drug AbuseTrust Fund 13,250 -- 13,250 Excess of Revenues Over/ (Under) Expenditures (8,250) 8,796 17,046 Other Financing Sources/(Uses): Reserve for Contingencies (1,500) -- 1,500 Excess of Revenues and Other Sources Over/ (Under) Expenditures and Other Uses (9,750) 8,796 18,546 Fund Balance, October 1, 2000 30,330 30,330 -- Fund Balance, September 30, 2001 $ 20,580 $ 39,126 $ 18,546 1-8 MONROE COUNTY, FLORIDA STATEMENT OF CHANGES IN PLAN NET ASSETS FIRE AND EMS PENSION TRUST FUND SEPTEMBER 30, 2001 Additions: Contributions $ 160,684 Investment Income 13,759 Total Additions 174,443 Deductions (4,210) Net Assets Held in Trust for Pension Benefits, September 30, 2000 150,195 Net Assets Held in Trust for Pension Benefits, September 30, 2001 $- 320428 1-9 MONROE COUNTY, FLORIDA STATEMENT OF CHANGES IN PLAN NET ASSETS - BUDGET AND ACTUAL FIRE AND PENSION TRUST FUND PENSION TRUST FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 _ Variance Favorable Budge._ Actual (Unfavorable) Additions: Investment Income $ -- $ 13,759 $ 13,759 Miscellaneous - Contributions _ 160,684 160,684 -- Total Additions 160,684 174,443 13,759 Deductions: Current: Public Safety: Administration 5,000 4,210 790 Pension Benefits 305,684 -- 3051684 Total Deductions 310,684 4,210 306,474 I Excess of Additions Over/ (Under) Deductions (150,000) 170,233 320,233 Net Assets Held in Trust for Pension Benefits, September 30, 2000 150,195 150,195 -- Net Assets Held in Trust for Pension Benefits, September 30, 2001 $ 195 $ 320,428 $ 320,233 1-10 THIS PAGE INTENTIONALLY LEFT BLANK ACCOUNT GROUPS GENERAL FIXED ASSET To account for all fixed assets of Monroe County, other than those accounted for in the Enterprise Funds and Internal Service Funds. GENERAL LONG-TERM DEBT To account for long-term debt supported by general revenue sources of the Monroe County Governmental Unit. MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30, 2001 Total GENERAL FIXED ASSETS: Land $ 25,462,328 Buildings 83,992,464 Equipment 44,108,955 Construction In Progress 12,074,618 Total General Fixed Assets $ 165,638,365 INVESTMENTS IN FIXED ASSETS: General Fund Revenues: County Funding $ 34,951,779 1988 Improvement Revenue Bonds 62,098 Federal Grants and Shared Revenues 1,364,914 State Grants and Shared Revenues 4,074,361 Donations 186,467 General Obligation Bonds 2,469,017 Special Revenue Fund Revenues 11,350,207 Donations 3,435,951 Capital Project Fund: Special Revenue Bonds 1,126,608 1988 Improvement Revenue Bonds 1,433,012 1991 Sales Tax Revenue Bonds 31,956,171 Federal Grants and Shared Revenues 9,140,578 State Grants and Shared Revenues 3,303,050 County Funding 59,662,015 Donations 1,122,137 Total Investment in General Fixed Assets $ 165,638,365 J-1 MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30, 2001 Construction Land Buildings Equipment In Progress Total General Government: Legislative $ $ $ 66,028 $ $ 66,028 Executive 12,245 12,245 Financial and Administrative 439,179 1,090,304 2,548,816 4,078,299 Legal Counsel -- - 66,278 66,278 Comprehensive Planning 10,334,898 1,912,451 265,423 12,512,772 Judicial - -- 267,809 267,809 Other General Government 4,554,088 15,045,036 1,439,114 21,038,238 Total General Government 15,328,165 18,047,791 4,665,713 38,041,669 Public Safety: Law Enforcement 942,762 3,156,893 18,388,728 22,488,383 Fire Control 519,135 3,767,931 6,763,550 11,050,616 Detention/Correction 4,858,904 44,501,779 784,164 50,144,847 Protective Inspections -- 14,808 398,777 413,585 Emergency& Disaster Relief Svc,, -- 75,609 1,667,796 1,743,405 Ambulance and Rescue Svcs 169,566 14,150 2,204,986 2,388,702 Medical Examiner - -- 20,201 -20,2- Total Public Safety 6,490,367 51,531,170 30,228,202 88,249,739 Physical Environment: Conservation & Resource Mgmt - -- 242,340 = 242,340 Transportation: Road and Street Facilities - 21,147 3,733,489 3,754,636 Parking Facilities 799,963 -- - 799,963 Other Transportation Services - -- 111,127 111,127 ......-------- Total Transportation 799,963 21,147 3,844,616 4,665,726 Economic Environment: Employment Development - -- 1,293 1,293 Industry Development 369,000 76,136 445,136 Veteran's Services - 37,8344 37,834 ....... ............. Total Economic Environment 369,000 115,263 484,263 Human Services: Hospitals - 34,510 - 34,510 Health 10,500 1,438,082 1,166,216 2,614,798 Public Assistance 8,500 448,338 292,193 749,031 Other - -- 1,002,385 1,002,385 Total Human Services 19,000 1,920,930 2,460,794 4,400,724 J-2 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY - CONTINUED SEPTEMBER 30, 2001 Construction Land Buildings Equipment In Progress Total . ............................................. .... ----------- .............- Culture and Recreatiom Libraries 110,197 3,923,962 510,055 4,544,214 Parks and Recreation 2,043,125 1,226,018 369,556 3,638,699 Special Recreation Facilities 286,652 35,158 321,810 Other Culture and Recreation 15,859 356,422 791,441 451,722 Total Culture and Recreation 2,455,,833 5,506,402 994,210 8,956,445 Court Related: General Administration 284,415 284,415 Circuit Court-Criminal 147,357 147,357 Circuit Court-Civil 25,680 25,680 Circuit Court-Civil 29,177 29,177 Circuit Court-Juvenile 55,547 - 55,547 Circuit Court-Probate 5,798 - 5,798 General Operations 6,965,024 926,327 - 7,891,351 County Court-Criminal 40,260 - 40,260 County Court,-Civil 13,372 - 13,372 County Court-Traffic 29,884 - 29,884 .......... Total Court Related 6,965,024 1,557,817 8,522',841 Construction in Progress - 12,074,,618 12,074,618 " .. ...... ....... ....... Total $ 25,462,328 83,992464 $_44108,955 $ 12,074,618 165,638,365 J-3 MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2001 October 1, Transfers September 30, 2000 Additions Deductions -0 2001 General Government: Legislative $ 56,552 $ 14,370 $ 5,403 $ 2,535 $ 2,026 $ 66,028 Executive 17,964 2,260 7,979 -- -- 12,245 Financial&Administration 5,177,535 190,891 216,623 12,829 1,086,333 4,078,299 Legal Counsel 69,435 1,130 4,287 -- - 66,278 Comprehensive Planning 12,012,607 1,276,847 750,509 -- 26,173 12,512,772 Judicial - -- - 267,809 -- 267,809 Other General Govemn,ient 20,639,420 458,3,30 175,988 191,537 75,061 211,038,238 Total General Government 37,973,513 1,,943,828 1,160,789 474,710 1,189,593 38,041,669 .......... Public Safety: Law Enforcement 20,818,579 2,707,998 1,186,538 148,344 ..... 22,488,383 Fire Control 11,314,285 940,789 1,075,459 19,074 148,073 11,050,616 Detention/Correction 50,122,680 22,917 750 -- -- 50,144,847 Protective Inspections 420,520 5,920 33,846 23,045 2,054 413,585 Emergency &Disaster Relief Svcs 603,903 341,196 36,086 836,992 2,600 1,743,405 Ambulance&Rescue Services 2,155,376 539,583 238,072 -- 68,185 2,388,702 Medical Examiner 17,632 5,320 2,751 - 20,201 Other Public Safety 1,771 -- -- - 1,771 Total Public Safety 85,454,746 4,563,723 2,573,502 1,027,455 222,683 88,249,739 Physical Environment: Conservation&Resource Mgmt 22�4,074 26,022 7,756 242,340 Transportabom Road and Street Facilities 3,470,490 216,151 145,866 214,611 750 3,754,636 Parking Facilities 799,963 -- - -- 799,963 Other Transportation Services -- 111,127 111,127 Total Transportatiow 4,270,453 327,278 145,866 214,611 750 4,665,726 Economic Environment: Employment Development - 1,293 -- -- 1,293 Industry Development 441,267 5,756 3,601 1,714 445,136 Veteran's Services 37,608 1,130 904 37,834 Total Econornic Environment 478,875 8,179 4,505 1,714 484,263 Human Services: Hospitals 34,510 - -- - -- 34,510 Health 2,721,761 171,252 105,222 118,918 291,911 2,614,798 Public Assistance 11,507,780 81,288 20,755 3,204 822,486 749,031 Other 26,41,70 -- 975,915 - 1,002,385 Total Human Services 41290,521 252,540 125,977 1,098,037 1,114,397 4,400,724 J-4 (Continued) MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY-CONTINUED FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2001 October 1, Transfers September 30, 2000 Additions Deductions In Out 2001 Culture and Recreation: Libraries 4,460,581 111,672 28,039 4,544,214 Parks and Recreation 9,213,258 54,128 5,644,231 17,11111 1,567 3,638,699 Special Recreation Facilities 532,415 - 245,763 35,158 321,810 Other Culture and Recreation 930,600 346,643 825,521 451,722 Total Culture and Recreation 15,136,854 512,443 6,743,554 52,269 1,567 8,956,445 Court Related: General Administration 225,162 28,112 14,229 74,954 29,584 284,415 Circuit Court.-Criminal 192,539 21,547 16,951 13,832 63,610 147,357 Circuit Court-Civil 21,092 4,588 25,680 Circuit Court-Family 22,557 1,281 5,339 29,177 Circuit Court-Juvenile 34,487 6,534 868 19,626 4,232 55,547 Circuit Court-Probate 1,566 4,232 5,798 General Operations 8,159,989 97,597 53,923 105,221 417,533 7,891,351 County Court-Criminal 110,139 - 1,521 11,437 79,795 40,260 County Court-Civil 8,615 4,757 - 13,372 County Court-Traffic 20,,514 838 2,430 10,962 29,884 Total Court Related 8,,796,660 155,909 89,922 254,948 594,754 8,522,841 Construction in Progress 9,399,323 3,487,510 8-12,215 12,0�4,618 Total $ 166,025,019 11,277432 $ 11 66,4,Aq6_ $ 3,m12 744 _3,1 ,744 165,638,365 J-5 MONROE COUNTY, FLORIDA SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2001 Balance Balance October 1, September 30, 2000 Additions_ Retirements 2001 General Long-Term Debt Payable: Revenue Bonds Payable: Refunding Improvement Bonds - Series 1993 (88) $ 4,770,000 $ -- $ 435,000 $ 4,335,000 Sales Tax Refunding Bonds - Series 1998 17,140,000 -- 4,055,000 13,085,000 Total Revenue Bonds Payable 21,910,000 -- 4,490,000 17,420,000 Florida Local Government Finance Commission Loan 650,000 -- 200,000 450,000 Capital Lease Obligations: Board of County Commissioners -- 887,061 174,883 712,178 Sheriff 63,128 672,686 121,754 614,060 Total Capital Lease Obligations 63,128 1,559,747 296,637 1,326,238 Accrued Compensated Absences: Board of County Commissioners 1,933,514 159,054 -- 2,092,568 Tax Collector 55,870 5,913 -- 61,783 Property Appraiser 116,189 8,997 — 125,186 Supervisor of Elections 26,689 -- 2,144 24,545 Sheriff 2,160,821 32,555 -- 2,193,376 Total Accrued Compensated Absences 4,293,083 206,519 2,144 4,497,458 Total General Long-Term Debt Payable $ 26,916,211 $ 1,766,266 $ 4,988,781 $ 23,693,696 J-6 MONROE COUNTY, FLORIDA REVENUE BOND AND REVENUE REFUNDING BOND ISSUES - DESCRIPTION SEPTEMBER 30, 2001 Refunding Bonds Sales Tax Refunding Series 1993 Bonds -Series 1998 Original authorization $7,500,000 $17,505,000 Unissued 270,000 Issued 7,230,000 17,505,000 Retirements through September 30, 2001 2,895,000 4,420,000 Balance outstanding September 30, 2001 $4,335,000 -$13,0851000 Date of issue May 1, 1993 January 1, 1998 Maturity range 1993-2008 1999-2004 Principal payment date December 1 it 1 Interest payment dates June-December April -October Denominations $5,000 $5,000 Interest rates: 4.50% Maturities 2000 3.75% Maturities 2001 4.70% Maturities 2001 3.75% Maturities 2002 4.80% Maturities 2002 3.80% Maturities 2003 5.00% Maturities 3.875% Maturities 2004 2003-2008 Effective interest cost rate 4.47% 3.77% Call feature 12/01/01 - 11/30/02 102 12/01/02 - 11/30/02 101 12/01/03 - Maturity 100 Paying agent Nations Bank of SouthTrust Bank, N.A. Florida, N.A. Ft. Lauderdale, FL Ft. Lauderdale, Florida J-7 MONROE COUNTY, FLORIDA SCHEDULE OF DEBT SERVICE REQUIREMENTS SEPTEMBER 30, 2001 Refunding Bond's Series - 1993 (88) Bond Year Ending Total December 1 Principal Interest Debt Service 2001 $ 455,000 $ 214,435 $ 669,435 2002 475,000 193,050 668,050 2003 500,000 170,250 670,250 2004 525,000 145,250 670,250 2005 550,000 119,000 669,000 2006 580,000 91,500 671,500 2007 610,000 62,500 672,500 2008 640,000 32,000 672,000 $ 4,335,000 $ 1,027,985 $ 5,362,985 Sales Tax Refunding Bonds -Series 1998 Fiscal Total Year Principal Interest Debt Service 2002 $ 4,200,000 $ 419,774 $ 4,619,774 2003 4,360,000 258,184 4,618,184 2004 4,525,000 87,672 4,612,672 $ 13,085,000 $ 765,630 $ 13,850,630 Florida Local Government Finance Commission Loan Fiscal Total Year Principal interest Debt Service 2002 $ 200,000 $ 22,500 $ 222,500 2003 250,000 10,000 260,000 $ 450,000 $ 32,500 $ 482,500 Interest is calculated at 5.00% since this loan is based on the blended market rate of commercial paper. J-8 THIS PAGE INTENTIONALLY LEFT BLANK MONROE COUNTY, FLORIDA STATISTICAL SECTION SEPTEMBER 30, 2001 Statistical information is different from the information presented in the financial section in that it usually covers more than one fiscal year and may present non-accounting information. The tables present social and economic information, financial trends and the fiscal capacity of the government necessary for the complete disclosure of the County's financial activity. The information presented in the following tables is not required for fair presentation in conformity with generally accepted accounting principles and is, therefore, not covered by the auditors' opinion. Sources of Data: • Monroe County Clerk of the Circuit Court Finance Department (Page K-1 through K-19 where a source is not indicated) • Monroe County Tax Collector • Monroe County Property Appraiser • U.S. Department of Commerce, Bureau of Economic Analysis • Florida Banker's Association • Monroe County School Board • Monroe County Sheriffs Department • U.S. Bureau of the Census • Agency for Health Care Administration • Florida Department of Labor and Employment Security The Constitution of the State of Florida, Florida Statute 200.181 and Monroe County set no legal debt limit. MONROE COUNTY, FLORIDA GENERAL GOVERNMENT EXPENDITURES BY FUNCTION FOR LAST TEN FISCAL YEARS FISCAL GENERAL PUBLIC PHYSICAL TRANS- ECONOMIC YEAR GOVERNMENT SAFETY ENVIRONMENT PORTATION ENVIRONMENT 1992 $ 20,956,430 $ 31,649,193 $ 668,315 $ 5,923,595 $ 7,851,857 1993 20,908,679 34,,331,564 741,354 4,175,462 7,811,825 1994 23,460,049 38,321,175 1,305,061 4,263,681 7,996,073 1995 29,390,253 41,240,319 1,160,034 6,168,342 9,616,404 1996 24,652,862 45,968,956 1,334,988 4,836,343 9,408,309 1997 26,213,577 51,527,757 946,811 5,663,889 9,617,725 1998 21,004,358 56,691,835 2,299,807 4,507,675 10,747,966 1999 27,485,498 65,102,191 2,174,127, 5,762,030 11,686,359 2000 21,771,656 72,758,894 3,847,743 4,694,097 11,659,885 2001 22,155,936 80,269,749 2,080,369 5,712,651 11,772,376 *Includes expenditures in General, Special Revenue, Debt Service and Expendable Trust Fund Types. Excludes Housing Finance Authority, Discrete Cornponent Unit. K-1 i HUMAN CULTURE AND COURT DEBT SERVICES RECREATION RELATED SERVICE TOTAL* $ 5,309,346 $ 2,971,243 $ -- $ 4,657,447 $ 79,987,426 5,719,640 2,345,014 -- 7,037,236 83,070,774 9,787,823 2,757,703 -- 4,627,836 92,519,401 5,573,627 2,703,504 -- 6,888,070 102,740,553 5,769,102 4,332,830 -- 5,777,227 102,080,617 5,862,235 3,657,464 -- 5,971,019 109,460,477 6,237,775 3,720,300 6,615,544 5,865,981 117,691,241 6,303,742 4,725,431 6,856,998 5,618,956 135,715,332 6,873,898 3,872,241 6,959,147 5,582,234 138,019,795 7,121,592 3,458,415 7,099,591 5,661,809 145,332,488 K-2 MONROE COUNTY, FLORIDA GENERAL GOVERNMENT REVENUE BY SOURCE FOR LAST TEN FISCAL YEARS LICENSES INTER CHARGES FISCAL AND GOVERN- FOR YEAR TAXES PERMITS MENTAL SERVICES 1992 $ 48,195,057 $ 2,284,836 $ 16,678,180 $ 4,757,019 1993 53,908,727 2,422,039 18,163,244 4,224,315 1994 54,441,515 2,018,078 19,514,402 4,895,466 1995 58,121,769 2,124,995 20,256,479 8,086,331 1996 62,514,109 2,481,768 26,456,481 9,534,513 1997 65,383,485 2,227,459 29,245,422 8,590,395 1998 68,833,788 2,295,628 33,651,691 8,751,295 1999 67,721,136 2,125,529 43,887,413 8,504,837 2000 69,450,570 1,960,901 41,797,292 7,757,517 2001 67,550,895 1,572,473 43,260,478 15,164,412 *Includes revenues in General, Special Revenue, Debt Service and Expendable Trust Fund Types. Excludes Housing Finance Authority, Discrete Component Unit. K-3 FINES AND INVESTMENT MISCEL- FORFEITURES INCOME LANEOUS TOTAL" $ 2,218,317 $ 3,093,779 $ 2,026,446 $ 79,253,634 2,214,505 2,314,117 1,823,814 85,070,761 2,955,435 2,558,970 2,200,160 88,584,026 2,486,360 4,018,259 4,245,450 99,339,643 2,807,175 5,266,515 2,603,888 111,664,449 4,420,164 5,696,786 2,388,447 117,952,158 3,094,869 6,329,767 3,471,378 126,428,416 28,631,619 5,790,945 4,843,391 161,504,870 3,234,064 8,567,628 1,773,217 134,541,189 4,728,738 7,292,607 1,988,008 141,557,611 K-4 MONROE COUNTY, FLORIDA PROPERTY TAX LEVIES AND COLLECTIONS FOR LAST TEN FISCAL YEARS FISCAL TAX TAX PERCENT OF YEAR LEVY COLLECTION LEVY COLLECTED 1992 $ 40,610,035 $ 39,072,069 96.2 1993 42,637,049 41,350,979 97.0 1994 43,472,080 42,014,616 96.6 1995 48,129,060 46,502,205 96.6 1996 51,350,380 49,747,700 96.9 1997 53,523,947 51,917,045 97.0 1998 56,473,845 54,723,468 97.0 1999 55,411,449 53,578,782 97.0 2000 56,096,471 54,023,766 96.0 2001 53,154,741 51,323,260 96.0 Property tax levies, based on assessed values as of January 1 st, become due and payable on November 1 st of each year. A four percent discount is allowed if the taxes are paid in November, with the discount declining by one percent each month thereafter. Accordingly, taxes collected will never be one hundred percent of the tax levy. Taxes become delinquent on April 1st of each year and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later than June 1st of each year. Property taxes receivable and a corresponding reserve for uncollectible property taxes are not included in the financial statements as there are no delinquent taxes as of September 30, 2001. Source: Monroe County Tax Collector K-5 MONROE COUNTY, FLORIDA ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY FOR LAST TEN FISCAL YEARS REAL PROPERTY PERSONAL PROPERTY TOTAL YEAR ASSESSED VALUE ASSESSED VALUE ASSESSED VALUE 1992 $ 6,135,745,413 $ 305,062,159 $ 6,440,807,572 1993 6,205,863,228 310,418,654 6,516,281,882 1994 6,140,029,454 318,280,985 6,458,310,439 1995 6,601,604,418 338,856,309 6,940,460,727 1996 6,856,274,547 360,857,198 7,217,131,745 1997 6,970,972,120 355,388,938 7,326,361,058 I1998 7,513,987,881 341,038,010 7,855,025,891 1999 7,951,158,054 363,277,323 8,314,435,377 2000 8,682,695,235 392,464,314 9,075,159,549 2001 9,560,072,249 398,805,072 9,958,877,321 I Assessed values used are net taxable values after deducting allowable statutory exemptions. IProperty is assessed as of January 1st and taxes based on those assessments are levied and become due on the following November 1 st. Therefore, assessments and levies applicable to a Icertain tax year are collected in the fiscal year ending during the next succeeding calendar year. Estimated actual value for each tax year is equal to the assessed value. The ratio of total Iassessed to the total estimated actual value is 100% for each tax year. Source: Monroe County Property Appraiser I I I I K-6 I MONROE COUNTY, FLORIDA PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS FOR LAST TEN FISCAL YEARS FISCAL PROPERTY BANK YEAR VALUE* CONSTRUCTION DEPOSITS** 1992 $ 4,375,917,282 $ 120,323,709 $ 888,072,000 1993 4,447,309,657 91,934,986 923,935,000 1994 4,390,694,004 66,414,893 952,120,000 1995 4,791,995,498 88,598,075 947,751,000 1996 4,957,041,364 79,313,136 999,568,000 1997 4,978,695,909 81,984,599 1,071,370,000 1998 5,221,503,169 81,159,701 1,117,690,000 1999 4,399,264,593 66,148,495 1,255,767,000 2000 4,742,183,007 108,526,787 1,346,580,000 2001 4,330,433,917 70,942,170 1,427,373,000 Taxable property value and construction does not include the municipal areas of the County. In Fiscal year 1999, Islamorada incorporated. In Fiscal year 2001, Marathon Incorporated. Construction amounts include new taxable construction minus deletions from the Tax Roll. Source: Monroe County Property Appraiser `* Florida Banker's Association K-7 MONROE COUNTY, FLORIDA PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS FOR LAST TEN FISCAL YEARS TAX RATES (MILLAGE) SCHOOL BOARD COUNTY* TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER" TOTAL 1992 5.7070 -- 6.8061 -- 1.1945 13.7076 1993 6.0910 -- 5.5903 -- 1.4065 13.0878 1994 6.2050 -- 5.7142 - 1.1851 13.1043 1995 6.4330 - 6.0983 - 1.2851 13.8164 1996 6.2530 - 6.0857 - 1.3840 13.7227 1997 5.9021 - 5.8089 - 1.5850 13.2960 1998 6.0730 - 5.5354 - 1.6391 13.2475 1999 5.6550 -- 5.1056 - 1.6391 12.3997 2000 5.1840 -- 4.2181 - 1.6391 11.0412 2001 4.9890 -- 4.4369 - 2.2357 11.6616 Property is assessed as of January 1st and the taxes based on those assessments are levied according to the tax rate in effect during that tax year and become due on November 1st. Therefore, assessments and tax levies applicable to a certain tax year are collected in the fiscal year ending during the following calendar year. Monroe County does not have outstanding debt funded by ad valorem taxes. County millage consists of the General Revenue Fund, the Fine and Forfeiture Fund, the Health Clinic and the General Purpose Fund. " Consists of the following districts: Monroe County Mosquito Control, South Florida Water Management, Okeechobee Basin Fund, Big Cypress Fund, Everglades Construction Project and Monroe County Road Patrol Law Enforcement. Source: Monroe County Tax Collector K-8 MONROE COUNTY, FLORIDA PRINCIPAL TAXPAYERS 2001 FISCAL PERCENTAGE ASSESSED YEAR TAXES OF TOTAL TAXPAYER" VALUE` COLLECTED" COLLECTED" 1. Bellsouth $ 66,038,260 $ 879,961 0.62% 2. Casa Marina 51,302,073 708,599 0.50% 3. Hilton Resorts & Marina 32,128,154 450,175 0.32% 4. Cheeca Lodge 31,629,003 422,476 0.30% 5. Pier House 25,813,926 356,549 0.25% 6. Sheraton Suites 23,852,031 329,451 0.23% 7. Hawks Cay 22,819,263 307,044 0.21% 8. Southernmost Beach LP 22,526,655 311,145 0.22% 9. Holiday Inn Key West 22,105,391 305,326 0.21% 10. Reach 19,927,612 275,246 0.19% $ 318,142,368 $ 4,345,972 3.05% Source: ' Monroe County Property Appraiser Monroe County Tax Collector K-9 i MONROE COUNTY, FLORIDA RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA FOR LAST TEN FISCAL YEARS REAL PROPERTY TAXABLE GROSS DEBT ASSESSED BONDED SERVICE YEAR POPULATION* VALUE" DEBT FUNDS 1992 80,968 $ 6,440,807,572 $ -- $ -- 1993 81,766 6,516,281,882 -- -- 1994 81,796 6,458,310,439 -- -- 1995 81,850 6,940,460,727 -- -- 1996 80,730 7,217,131,745 -- -- 1997 81,919 7,326,361,058 -- -- 1998 85,646 7,513,987,881 -- -- 1999 79,941 7,951,158,054 -- -- 2000 79,589 8,682,695,235 -- -- 2001 80,588 9,560,072,249 -- -- Property Taxable Value Assessments are as of January 1 st of each year. Monroe County does not have general bonded debt. Source: U.S. Bureau of the Census ** Monroe County Property Appraiser K-10 MONROE COUNTY, FLORIDA COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT SEPTEMBER 30, 2001 PERCENTAGE APPLICABLE TO THIS OVERLAPPING GOVERNMENTAL UNIT GROSS DEBT GOVERNMENTAL UNIT NET DEBT Monroe County, Florida $ -- -- $ -- Monroe County does not have outstanding general obligation debt funded by ad valorem taxes. K-' ' MONROE COUNTY, FLORIDA RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES FOR LAST TEN FISCAL YEARS RATIO OF DEBT GENERAL SERVICE TO OTHER TOTAL GOVERNMENT GENERAL FISCAL DEBT DEBT EXPENDITURES GOVERNMENT YEAR PRINCIPAL INTEREST SERVICE SERVICE* *** EXPENDITURES 1992 $ 1,380,000 $ 2,949,256 **$ 328,191 $ 4,657,447 $ 79,987,426 5.82% 1993 3,932,492 2,827,261 277,483 7,037,236 83,070,774 8.47% 1994 3,000,000 1,500,948 126,888 4,627,836 92,519,401 5.00% 1995 3,315,000 3,407,870 165,200 6,888,070 102,740,553 6.70% 1996 3,475,000 2,198,015 104,212 5,777,227 102,080,617 5.66% 1997 3,655,000 2,014,990 301,029 5,971,019 109,460,479 5.46% 1998 3,845,000 1,298,096 722,885 5,865,981 117,691,241 4.99% 1999 4,280,000 1,263,255 75,701 5,618,956 135,715,332 4.14% 2000 4,455,000 1,034,686 92,548 5,582,234 138,019,795 4.04% 2001 4,690,000 818,836 152,973 5,661,809 145,332,488 3.90% * Debt Service includes principal and interest on general obligation bonds, revenue bonds, bond anticpation notes and other loan and notes payable. ** Interest includes fiscal charges. *** K-2 K-12 MONROE COUNTY, FLORIDA SCHEDULE OF REVENUE BOND COVERAGE MUNICIPAL SERVICE DISTRICT-WASTE FOR LAST TEN FISCAL YEARS NET REVENUE DEBT SERVICE REQUIREMENTS FISCAL GROSS AVAILABLE FOR TIMES YEAR REVENUE* EXPENSES" DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE 1992 $ 14,458,040 $ 11,394,292 $ 3,063,748 $ 180,000 $ 615,668 $ 795,668 185 1993 16,094,726 13,640,389 2,454,337 285,000 606,307 891,307 2.75 1994 15,619,182 11,673,4,98 3,945,684 300,000 590,918 890,918 4A3 1995 14,310,678 12,452,817 1,857,861 315,000 574,117 889,117 2.09 1996 15,183,770 13,055,040 2,128,730 335,000 556,162 891,162 2.39 1997 15,352,388 13,452,269 1,900,119 355,000 536,732 891,732 2, 3 1998 16,116,708 14,058,422 2,058,286 375,000 515,788 890,788 231 1999 43,130,141 42,069,856 1,060,285 405,000 493,288 898,288 1.18 2000 14,648,737 12,760,853 1,887,884 425,000 468,380 893,380 2A 1 2001 14,283,981 12,046,585 2,237,396 455,000 441,605 896,605 Z50 "Gross Revenue" shall mean all rates, fees, charges, assessments or other income received by the County or accrued to the County or any agency thereof in control Oft management and operation of said Municipal Service District-Waste. Excluded from "Gross Revenue" is interest earned on funds held in escrow for the retirement of refunded 1980 Bonds, Fiscal year 1999 revenue includes $3,560,134 match transferred for a portion of Hurricane Georges expenditures. "Expenses" exclude depreciation of fixed assets and amortization of deferred charges which are reflected as expenses in the financial statements. K-1 3 MONROE COUNTY, FLORIDA SCHEDULE OF INSURANCE COMPANIES SEPTEMBER 30, 2001 INSURANCE COMPANY POLICY PERIOD National Union Fire Insurance Company 10/01/00-01 Insurance Company of North America 07/01/01-02, 09/30/01 John Alden Life Insurance Company 10/01/00-01 Corvel 10/01/00-09/30/01 J.L.T. Services Corp. 10/01/00-09/30/01 Bankers Insurance Company & Catawba Insurance 04/03/01-02, 06/18/01-02, 11/13/00-01 Company 02/22/01-02, 05/18/01-02, 01/29/01-02 08/01/01-02, 10/11/00-01, 08/05/01-02 09/24/01-02, 07/19/01-02, 09/20/01-02 Florida Municipal Insurance Trust 10/01/00-01 Colony Insurance Company 05/01/01-05/01/02 Worker's Compensation Volunteer Firefighters 10/01/00-01 Old Republic Insurance Company 07/27/01-02 United Capitol Insurance Company 02/12/98-03 United National Insurance 12/20/00-01 The Connecticut Indemnity Company 10/01/00-01 Progressive Insurance Company 09/16/01-02 Florida Windstorm Underwriting Association 05/21/01-02 Omaha Property & Casualty 02/20/01-02, 08/24/01-02 Florida Sheriffs Self-Insurance Fund 10/01/00-01 K-14 MONROE COUNTY, FLORIDA SCHEDULE OF INSURANCE AGENCIES SEPTEMBER 30, 2001 EXPIRATION ANNUAL AGENCY DATE PREMIUM Arthur J. Gallagher& Co. 07/27/01-02 $ 49,054 Acordia National 09/30/01 235,000 Porter Allen Insurance Company 10/11/01 2,075 11/13/01 1,509 11/19/01 604 01/29/02 1,969 02/22/02 326 04/30/02 22,713 05/18/02 1,909 06/18/02 609 06/27/02 4,794 07/19/02 2,701 07/19/02 805 08/01/02 8,090 08/05/02 1,986 09/16/02 24,165 09/20/02 5,983 09/24/02 1,751 The Johnson's Insurance Agency 02/20/01 1,998 05/03/02 195,107 08/24/02 3,150 Florida League of Cities 10/01/01 105,246 10/01/01 12,721 10/01/01 84,537 12/20/01 9,673 04/16/02 3,000 05/01/01 1,775 The CIMA Companies, Inc. 07/01/01-02 1,831 John Alden Life Insurance 09/30/01 683,556 VFIS of Fla. 09/30/01 37,151 Hunt Insurance Group, Inc. 09/30/01 25,000 Gulf Insurance 02/12/03 37,666 Marsh USA, Inc. 04/01/02 280,610 K-15 MONROE COUNTY, FLORIDA SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS ISEPTEMBER 30, 2001 ANNUAL AMOUNT OF NAME_AND TITLE OF OFFICIAL SALARY SURETY BOND Charles "Sonny" McCoy - Mayor, Board of County Commissioner $ 39,000 $ 2,000 Dixie Spehar- Member, Board of County Commissioners 39,000 2,000 George Neugent - Member, Board of County Commissioners 39,000 2,000 Murray Nelson - Member, Board of County Commissioners 39,000 2,000 Nora Williams - Member, Board of County Commissioners 39,000 2,000 Danny L. Kolhage - Clerk of Circuit Court and Chief Financial Officer 94,925 5,000 Richard D. Roth - Sheriff 103,492 15,000 Harry L. Sawyer, Jr. - Supervisor of Elections 80,036 5,000 Ervin A. Higgs - Property Appraiser 94,925 10,000 Danise Henriquez - Tax Collector 94,925 50,000 James Roberts - County Administrator 121,928 -- K-16 MONROE COUNTY, FLORIDA DEMOGRAPHIC STATISTICAL DATA LAST TEN YEARS SCHOOL UNEMPLOYMENT PER CAPITA ENROLLMENT RATE YEAR POPULATION (1) INCOME (2) (3) PERCENTAGE (4) 1992 80,968 $ 22,404 8,862 8.5 1993 81,766 23,982 8,789 3.6 1994 81,796 24,866 9,140 3.9 1995 81,850 26,455 9,328 3.9 1996 80,730 28,236 9,422 2.9 1997 81,919 29,657 9,529 2.5 1998 85,646 NA 9,213 2.7 1999 79,941 NA 9,194 2.3 2000 79,589 NA 8,979 2.0 2001 80,588 NA 8,847 2.4 NA- Data Not Currently Available Sources: (1) U.S. Bureau of the Census (2) U.S. Department of Commerce, Bureau of Economic Analysis (3) Monroe County School Board (4) Florida Department of Labor and Employment Security K-17 MONROE COUNTY, FLORIDA MISCELLANEOUS STATISTICAL DATA SEPTEMBER 30, 2001 Government Structure Governing Body: Monroe County Board of County Commissioners Number of Seats: 5 Length of Term: 4 years Chairman: Chosen annually by fellow commissioners Chief Administrative Position: County Administrator Date originally established EDUCATION: constitutionally: July 3, 1823 Number of schools: High Schools 3 Date of present constitution Middle Schools 1 establishment: May 13, 1887 Elementary Schools 5 Middle/Elementary Schools 3 Form of government: Constitutional County Number of Administrators 21 Present area: 1,875.54 square miles Number of Teachers 607 Source: Monroe County School Board POPULATION: Q@-t9 Residents Increase % EMPLOYEES: 1992 80,968 Property Appraiser 43 1993 81,766 0.99% Tax Collector 53 1994 81,796 0.04% Board of County Commissioners 588 1995 81,850 0.07% Clerk of Circuit Court 100 1996 80,730 -1.37% Supervisor of Elections 12 1997 81,919 1.47% Sheriff 551 1998 85,646 4.55% Land Authority 2 1999 79,941 -6.66% 2000 79,589 -0.44% 2001 80,588 1.26% AMBULANCE SERVICE: Number of vehicles 16 Number of employees 50 Source: U.S. Bureau of the Census Number of volunteers 37 K-18 (Continued) MONROE COUNTY, FLORIDA MISCELLANEOUS STATISTICAL DATA -CONTINUED SEPTEMBER 30, 2001 HEALTH CARE: Number POLICE PROTECTION: Medical Facilities _ of Beds Number of stations 4 Lower Keys Medical Center 167 Number of employees: Fisherman's Hospital 58 Certified Law Enforcement 200 Mariner's Hospital 42 Support Personnel 198 Certified Corrections 153 Source: Agency for Health Care Administration Source: Monroe County Sheriffs Office of Health Facility Regulation Department FIRE PROTECTION: PUBLIC LIBRARIES: Number of stations 9 Library Facilities 5 Number of volunteers 150 Library Holdings 167,656 K-19 MARVA GREEN, P.A. MARIO RODRIGUEZ, P.A. Certified Public Accountants Members American Institute and Florida Institute Of Certified Public Accountants P.O. Box 1529 Phone: 305 294-2581 3132 Northside Drive,#101 Fax: 305 294-4778 Key West, FL 33041 REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of County Commissioners Monroe County, Florida We have audited the general -purpose financial statements of Monroe County, Florida (the "County") as of and for the year ended September 30, 2001, and have issued our report thereon dated March 13, 2002. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the County's general- purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of general -purpose financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internai Control Over Financial Reporting In planning and performing our audit, we considered the County's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general -purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general - L-1 purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. This report is intended solely for the information and use of the Board of County Commissioners, management, and federal awarding agencies and pass- through entities and is not intended to be and should not be used by anyone other than these specified parties. V ti- Cpk Marva Green PA, Inc. Certified Public Accountants March 13, 2002 L-2