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O ROE COUNTY, FLORID
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
SEPTEMBER 30, 1997
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
PREPARED BY:
CLERK OF THE CIRCUIT COURT FINANCE DEPARTMENT
SANDRA CARLILE
FINANCE DIRECTOR
Cover photo courtesy of Bill Keogh, an adventure travel
photographer whose home base is on Big Pine Key, Florida.
MONROE COUNTY,' FLORIDA
BOARD OF COUNTY COMMISSIONERS
KEITH DOUGLASS, MAYOR
DISTRICT 4
WILHELMINA HARVEY JACK LONDON
DISTRICT 1 DISTRICT 2
SHIRLEY FREEMAN MARY KAY REICH
DISTRICT 3 , DISTRICT 5
COUNTY ADMINISTRATOR
JAMES ROBERTS
CLERK OF THE CIRCUIT COURT AND
CHIEF FINANCIAL OFFICER
DANNY L. KOLHAGE
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
!ARLEAQ��� PAGE
INTRODUCTORY SECTION
Transmittal Letter of the Clerk of the Circuit Court..................................--...................... ........ A-1
Certificate of Achievement for Excellence in Financial Reporting...................--.................. ..... A-19
OrganizationalChart................... ................... ................. ...................................... ............ A-20
Independent Auditors' Report......................................--.................... .............*......................... B-1
Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial
Statements Performed in Accordance with Governmental Auditing Standards....... ............................... ... B-3
COMBINED FINANCIAL STATEMENTS
GENERAL PURPOSE FINANCIAL STATEMENTS:
Combined Balance Sheet-All Fund Types,Account Groups and Discretely Presented Component Unit............. C-1
Combined Statement of Revenues, Expenditures and Changes in Fund Balances-
All Governmental Fund Types, Expendable Trust Funds and Discretely Presented Component Unit............... C-5
Combined Statement of Revenues, Expenditures and Changes in Fund Balances-
Budget and Actual-All Governmental Fund Types and Expendable Trust Funds........ ........... ................ ....... C-7
Combined Statement of Revenues, Expenses and Changes in Fund Equity-
AllProprietary Fund Types................. ...................... .................................................. ....................... .............. C-1 1
Combined Statement of Cash Flows-All Proprietary Fund Types...........—1........... ...... ........................ C-12
Notes to Combined Financial Statements........ ..............--.............—................................. .........—..................... C-14
GOVERNMENTAL FUND TYPES:
General Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance® Budget and Actual.................... D-1
Speci
al-a I� avenueF�n
CombiningBalance Sheet..................................................... .......................... .........----......... E-1
Combining Statement of Revenues, Expenditures and Changes in Fund Balance........ ............ E-9
Statements and Schedules of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual:
AffordableHousing Programs................................................................................. .............. E-17
Fineand Forfeiture................................. .............................. .......................................... ..... E-18
Roadand Bridge .........................--.......-.................. .....-................. .........—................ E-19
LawLibrary........................................................................................................ .................... E-21
Tourist Development, All Districts, Two Cent............................................................... ......... E-22
Tourist Development, Administrative and Promotional, Two Cent...... ........................... ...... E-23
Tourist Development, District#One, Three Cent................................................................... E-24
(Continued)
. '
' &NONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR HE FISCAL YEAR ENDEDSEPTE / BER 30, 1997
TABLE QF CONTENTS -CONTINUED PAGE
To
' .
' ' |
/
' rist Development,[}isthct#Tvvo. Three Cent.-..-�_.-.--. `�—..,_-.--.__,__._~. '
Tourist Development, #Th �
Tourist ' - District Three ' �
Tourist `
Fire and Ambulance, District#1. Lower and K8|Ud|e Keys_--_ ,'------. E-32
Finaond/\nlhubance' [>�thct#8, Kev |arnn�''-.---~---_-----_.---.--_' `E-34 `
Translator �a
' System 35
Unincorporated Area
'
"," c".pv.a==Area Service District^- Parks and Recreation................................................ c_38 '
Impact Fees
-_� . ^
|r�p��` Faua - �ar�a and ---.--.'.--_------,----..--_'-.- �-4O
| Fees- ' ' F -41
Impact—Fees Police Facilities ^
Impact-, Fees_ ire`'- and _EMS -.`-.-_-------------_----.-----'_- _ `4 -
g1 Enhancement
'
Duck Key Security '
CuUyoe Gardens Municipal kwert0s�x�_-----,.---'-__.^--.---_- E-49
Jolly RogerEstates Municipal Service'Culvert District.............................................................. 0 .
Winston Waterway Municipal Service Taxing District- E-51�
Comprehensive Plan Land E-52 '
_ H|DTA (�n�n�m--'----.--.-.,_�_-----_.-._---.-.-`'_,,_-_`---- E-53
Sheriff _--_-----.-..-.-_._---�_--.----_--.-.--. E-54
' ` ' . �-55
Sheriffs
" `'''D"y/---'^^-'_-------`__'-------'-' -'---'',-^----� ^
� .
Debt Service Funds
Combining BalanceF-1 _
Combining of Revenues, Expenditures and Changes inFund ...................
Combining Statement' of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual-._-.---..--.-.,__.-,-.-.-.--._..--__-_-_---._-. F-3 ^
Capital P[giegt Funds
Combining
'
,
� Balance Sheet _..._--.-_-_-_---- ........................................................ G 1 '
Combining Revenues, Expenditures and Changes in Fund Balances-,,---- G'2
Combining Statementrf Revenues, Expenditures and Changes inFund Balances -
andActual................................................................................................................... {S-3
' -
'
' ����
PROPRIETARY FUND _ ES:
Enterprise Funds
Cnnlbhnhno Ro|on�� |�he8t-.---_-'._---------,_-_-'~---_-_-._'---_ H-1
. '
(C�nbnu�d\
' ` .
`
K0ONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEK8BER3O, 1997
TABLE OF CONTENTS -CONTINUED
PAGE
—` Combining Statement of Revenues, Expenses and Changes in Fund Equity............................. H'5
Combining Statement of Cash Flows.......................................................................................... H-7
Schedule of Expenditures - Budget and Actual:
-` Municipal Services District- Waste.......................................................................... H'11
CardSound Bridge.................................................................................................................. H'12
MarathonAirport..................................................................................................................... H-13
-- Key West Airport ---_--------_----.---.—~-----_-------.--. H-14
Refunding Improvement Revenue Bonds -Series 1S91 - Description........................................ H-15
Refunding Improvement Revenue Bonds-Series 10S1 _Debt Requirements ho Maturity...................... M-18
Internal Service Funds
Combining Balance SheeL----..----------------------------- ��1�
ConlbiningStotemnentofF�evgnues. �nd ��h�n��minFundEouhx.-----_---. H-19
Combining Statement of Cash Flows.......................................................................................... H-21
Schedule of Expenditures - Budget and Actual:
-
Worker's Compensation Fund....................... H-25
Group Insurance Fund............................................................................................................ H-26
RiskManagement Fund.......................................................................................................... H-27
Fleet Management Fund......................................................................................................... H-28
�
FIDUCIARY FUNDS AND ACCOUNT GROUPS:
FiduciaU Funds
-�
CombiningBalance Skeet........................................................................................................... 1-1
Combining Statement Of Revenues, Expenditures andChangesinFundBa|ancen -
-� All ExpendableTrust Funds.................................................................................................... 1-3
Combining Statement df Changes in Assets and Liabilities -All Agency Funds......................... 1-4
Sbabements.ofRevenueo. Expendituresond Changes in Fund Balance- Budget and Actual:
-� Law Enforcement Trust ----------------------..----------.--- 1-7
Drug xAbuse Trust -------.----.------------------._—,.------. 1-8
CourtFacility Fees..................................................................................................................... 1-9
General Fixed Assets Account Group
Schedule of General Fixed Assets by Smurce--.---.,`----------'-------- J-1
Schedule of General Fixed Assets by FunctionaOd Activity—_ . J-2
| Schedule of Changes in General Fixed Assets bv Function and -----------' J-4
Long-Term DaLtAgQQu_n_t_Q_r=
| Schedule of� _- `=-_ in General Long-Term J-O
Refunding Improvement Revenue Bonds - Series 1B83 /M3\ - Description................................. J-7
Refunding Improvement Revenue Bonds~Series 1983 (83)'Debt Requirements ho K8nturdy----' J-0
� Refunding |rn ��v8DW� B�nd� - G�d�G1S�3 /88)- ----.—.----- J-S
| '�`" '�-'--- ` ' Description
Refunding Improvement Revenue Bonds-Series 19S3 (G8)- Debt Requirements to ----' J'10
Sales Tax Revenue Bonds, Series 1991 - Description................................................................ J'11
| Sales Tax Revenue BoDds, Series 1991 ' Debt Requirements to Maturity................................. J-12
/ (Continued)
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
TABLE OF CQNTENTS - CQ !LNILED PAGE
STATISTICAL ag-CTION
General Fund Statistical Data
General Government Expenditures by Function............................................... ............... ......... K-1
General Government Revenue by Source........................ .................................... ................ K-3
Tax Related Statistical Data
Property Tax Levies and Collections...... .............................. ............................................ ... K-5
Assessed and Estimated Actual Value of Taxable Property....................................................... -K-6
Property Value, Construction and Bank Deposits............................................ ........................... K-7
Property Tax Rates - Direct and Overlapping Governments....................................................... K-8
PrincipalTaxpayers.......................I.....................................I........................................... .......... K-9
Debt Related 5taflaflgal Data
Ratio of Net Genera[ Bonded Debt to Assessed Value and Net Bonded Debt Per Capita...................... K-10
Computation of Direct Underlying and Overlapping Debt........................................................... K-1 1
Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General
Government Expenditures.... ......... ......... ......... ..............................I.................... ..... K-12
Schedule of Revenue and Coverage - Municipal Service District- to................................ K-1 3
General Statistical Data
Schedule of Insurance Companies......... ..::........................***...... ......*...... ......*.... K-14
Schedule of Insurance Agencies.................................................................... ............................. K-15
Salaries and Surety Bonds of Principal Officials.....................I......................... .......... ......... K-16
Demographic Statistical Data........................................................................................ .......... K-17
Miscellaneous'Statistical Data...............I.......................................................I............................... K-1 8
cou"
Mannp X. Ralbage
BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY
MARATHON,FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY,FLORIDA 33070
TEL. (305)289-6027 KEY WEST,FLORIDA 33040 TEL.(305)852-7145
FAX(305)289-1745 TEL. (305)292-3550 FAX(305)852-7146
FAX(305)295-3660
March 25, 1998
The Honorable Jack London
Chairman, Board of County Commissioners
Monroe County, Florida
Dear Mayor London:
It our pleasure to present to you, the Board of County Commissioners, and the citizens of
Monroe County, the Comprehensive Annual Financial Report of Monroe County, Florida for
the fiscal year ended September 30, 1997. This report was prepared by the Finance Depart-
ment of the Clerk of the Circuit Court. The accompanying financial statements and statistical
tables were prepared in conformance with standards set forth by:
1. The Government Accounting Standards Board
2. The American Institute of Certified Public Accountants and its Committee on
Governmental Accounting and Auditing
3.7he State Auditor, State of Florida
4.The Government Finance Officers Association of the United States and Canada
Responsibility for both the accuracy of the presented data and the completeness and fairness
of the presentation, including all disclosure, rests with the Clerk of the Circuit Court as Chief
Financial Officer of Monroe County. We believe the data as presented is accurate in all
material aspects; that it is presented in a manner designed to fairly set forth the financial
position and results of operations of the County as measured by the financial activity of its
various funds; and that all disclosures necessary to enable the reader to in a comprehen-
sive understanding of the County's financial activity have been included.
The Comprehensive Annual Financial Report (CAFR) is designed to meet the needs of a wide
range of financial statement users and is divided into three main sections: introductory, finan-
cial and statistical. The introductory section consists of this transmittal letter, the prior year's
Certificate of Achievement for Excellence in Financial Reporting, and Monroe County's
organizational,chart. This section is designed to give the reader of the financial report some
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_basic background about the County and its financial position. The financial section includes
the general purpose, combining and individual fund and account group financial
statements and schedules, as well as the independent auditors' report: The statistical section
includes a number of unaudited tables of data depicting the financial history of the County for
the last ten fiscal years and other demographic information.,
THE REPORTING ENTITY
This report includes all funds and account groups of Monroe County. For financial reporting
purposes, the County's reporting entity consists o (1) the County as primary government, the
Board of County Commissioners, the Sheriff, the Clerk of the Circuit Court, the Tax Collector,
the Property Appraiser, and the Supervisor of Elections, (2) other entities, though legally
separate, which are in substance, part of the primary government'soperations and for which
the primary government is financially accountable (blended component units), the Monroe
County. Comprehensive Ian Land uthority, and,(3) other organizations which are financially
accountable t the primary `government, or whose relationship with the primary government is
such that an exclusion would cause,the reporting entity's-financial statements to be misleading
or incomplete (discrete component units), the Monroe County HousingFinance Authority.
Discretely presented component units are reported in a separate column in the combined
financial statements to emphasize that they re legall ,s r to from the primary government
and to differentiate their fin nci 1.position, results of operations, n sh flows from those of
the primary government. The Monroe County School Board andthe Monroe County Mosquito
Control District have not met the established criteria for inclusion in the reporting entity, and
accordingly, re excluded from this report.
Monroe County provides a full range of services an i ' a non-charter county established
under the Constitution and the laws of the,State of Florida. Legislative control is vested with a
five-member Board of County Commissioners, "each of whom-is elected to four-year term.;
The elections are st red so that no more than threecommissioners re elected in any
given year. T day-to-day operational direction of the Countyis the responsibility of the
appointed of inistr tor. The operation of other'specific government functions resides
with five Constitutional Officers. The specific functions 'are indicated y their titles. The
elected positions are Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor o
'Elections, and Tax Collector.
Under the direction of the Clerk of the Circuit Court,: the Finance Department maintains the
accountingsystemfor t r o CountyCommissioner's operations, including the ,Supervi-
sor ofElection's operations n the Clerk of the Circuit Court's operations, which is included
in theBoard of County Commissioner's General Fund. The Clerk of the Circuit Court's
agency accounts, Property Appraiser, Sheriff,,Tax Collector, onro o n y Comprehensive
Plan,Land uthority, a blendedcomponent unit, and the Monroe County Housing Finance
Authority, a discrete component unit, maintain th iron accounting systems. However, for
purposes of this Comprehensive Annual Financial Report, 'thle operation's of the primary
government and the component units, the Monroe County ComprehensiveI Land Author-
ity and the Monroe County HousingFinance uthority, have resent
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LOCAL ECONOMIC EVENTS
Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical
islands that stretch More than one hundred miles into the Atlantic Ocean. These islands are
connected in chain-like fashion to the mainland by a series of forty-two bridges. The County
seat, Key West, is approximately one hundred fifty miles southwest of Miami. Havana, Cuba
lies a mere ninety miles to the south.
International and domestic tourism remains an important economic factor in Monroe County.
The tropical climate together with the recreational water activities makes the Florida Keys and
Key West a major tourist area. Tourist tax revenues continue to reach record highs for
Monroe County at $9,582,455 for Fiscal Year 1997. This is an 8.51% increase in tourist tax
revenues from the prior year. - Tourist taxes are collected by district. There are five such
districts in Monroe County: Key West, Lower Keys, Marathon, Is!amorada, and Key Largo.
Further evidence of the importance of the tourist industry is that of the top ten taxpayers in
Monroe County, nine are hotels or motels.
The County enjoys a healthy unemployment rate of 2.5% at September 30, 1997, which
continues to decline, compared to 2.9% at September 30, 1996. The County is also well
to the state and national rates of 5.1% and 5.4%, respectively.
Another favorable economic indicator is continued growth in property values and new
construction. Inaddition bank deposits continue to increase to $71,802,000 or 7.18% from
the previous year. It is clear that the County's economic condition indicates favorable influ-
ences and positive growth trends.
MAJOR INITIATIVES
FOR THE YEAR: Monroe County continued with its overall program of improving the admini-
stration and management of the County and followed through on many of the activities identi-
fied in the previous year. Administration worked closely with the Board of County
Commissioners,in the development of policies that guided the preparation of the Fiscal Year
1997 budget. Aspects of capital planning were improved so that the Board of County
Commissioners would be able to identify the overall impact of capital funds, from whatever
source, that are utilized for a wide variety of capital projects. Work continued on a cost
allocation approach that moved toward greater equity and consistency in the provision of
funds on major sections of the County budget. One area of major improvement was the
result of a compensation and classification study conducted by a major national consultant.
That study analyzed job descriptions and duties and the job market and developed a job
classification and compensation program that brought the status of County employees more
nearly in line with the local and regional markets. The result was a three year program to
adjust compensation levels of employees under the Board of County Commissioners and to
lay the ground work in Fiscal Year 1999 that will improve job descriptions, performance
evaluations, and long range compensation proposals. In addition, the Board of County
A-3
Commissioners instituted an Employee Assistance Program This, combined with the group
insurance benefits and the compensation and, classification study, is designed to provide
employees with a secure employment' situation with opportunities for advancement and
predictability.
The major capital projects undertaken and continued by the County in Fiscal Year 1998 saw
significant progress. The Lester Building in the Jackson ;Square complex_in Key West was
completed and is_now the facility housing the State Attorney, the Supervisor of Elections and
the County Commissioner for District 3: Additional design work continued on the overall
Jackson Square project, with steps developed for moving various departments and Constitu-
tional Officers so that additional renovations could begin. Those movements and renovations
should be initiated during Fiscal Year 1998. ,They will affect the County Attorney, the Clerk of
the Circuit Court, the Property Appraiser and court personnel.
In reference to the Public Works facilities in the County, smaller projects were undertaken at
all three major locations in the Keys with the overall .goal of improving;the Fleet Management
facilities and upgrading the program to better,serve the County's fleef and-to offer services to
the Sheriff and, ultimately, many other parts of the County and local government.
For many years the--County has had an aggressive program of acquiring property for park and
recreational development. During Fiscal Year 1997, the County continued its design and
implementation of various,facilities. Most notable was,the Marr Property in Key Largo, which
will be utilized for a major recreational facility. During the year, most of the design work was
completed, after extensive public meetings held by the Parks and Recreational Advisory.
Board. In addition work was completed'at Friendship Park in Key Largo, a more localized
facility utilized by the neighborhood. Progress continued on the Marathon park and marina
program, with the County acquiring a marina located immediately adjacent to the park facility.
Steps'were initiated to develop a Request for Qualifications and for a consultant to'undertake
designs for the park.and marina facilities and also to recommend management practices for
the marina and the harbor, all in conjunction with strong community consensus building.
Additional work for maintenance and improvement purposes was done at a variety of the
County's smaller facilities and included.sod replacement and fence.repairs.
.The County maintains agreements with the Monroe County School Board to develop and
improve various,recreational facilities on School Board property that can ultimately be used
for public tion also. These efforts.continued during the-year. Improvements were also
initiated at various fields and tennis courts throughout the Keys. At Bernstein Park on Stock
Island, a caretaker's house was completed so that there is an on-site,presence nearly all the
time. A variety of'improvements were made at other County facilities, including the East and
West Martello Towers and the County beach in Key West:
During the year, the County completed its major renovation of the old Truman School on
Truman Avenue in Key West. A decision had been made to renovate the facility rather than
have it removed;and a new structure to replace it. The result has been major accolades for
the design and adaptive reuse and especially for maintaining a piece of history in Key West.
A-4
The facility now houses a major new meeting room for the Board of County Commissioners
and other public entities including television capabilities, the County's Veterans Affairs
Department, the Information Systems Department, and the Tax Collector's operation. During
the next fiscal year, it is anticipated that the Monroe County Land Authority will move its
offices to this building.
Work was completed on the Marathon Health Department facility, with the ultimate relocation
of major health services to be convenient to the citizens of that area. This was a much
needed project that was developed in conjunction with the State Health Department.
Work commenced at the Key West International Airport. The approximate $4 million project
will include additional space and renovation of the existing terminal. The overall goals are to
improve efficiency and to provide a more positive environment for the nearly 600,000 passen-
gers that come through that facility each year. Funding for the project comes,fro m the Florida
Department of Transportation, the Federal Aviation Administration and Passenger Facility
Charges.
The County maintains an ongoing program of the development and maintenance of a variety
of facilities in the County. These include roads, bridges and bike paths. During the year, it is
estimated that approximately $4 million expended for these projects resulted in improvements
and new facilities throughout Monroe County.
Overall, the County creatively utilizes a number of sources for the development and mainte-
nance of its infrastructure. These sources include, not only infrastructure sales tax which
funded either completely or partially most of the projects identified above, but they also
included impact fees and a variety of state and federal sources; especially in reference to
infrastructure sales tax funds and the ai rport projects, there are long range plans for their use.
In terms of impact fees, as tax money, etc., the County has long range road and bicycle path
plans which are updated each year by the Board of County Commissioners.
THE FUTURE: In Fiscal Year 1998 Monroe County will continue its improvement of its capital
budgeting process and communication with the Board of County Commissioners concerning
all aspects oft process, There will be capital budget trend analyses in all the major areas
of capital spending in the County, as well as identification of the sources of the revenues
utilized to support those projects. There will be an overall summary of the capital projects
plan presented with attached breakdowns of all the revenue sources and appropriations plans
in the different funds. These analyses will identify the major projects as they are anticipated
to proceed throughout the fiscal year.
First, however, it will be useful to look at two influences on capital budgeting in the County.
One of those influences is the recent vote to incorporate an area of the County known as
Islamorada. If that incorporation is successful through the court challenges, at the end of
March, 1998, there will be a new municipality. It is anticipated that, if that is the case,
elections will occur by the end of March, 1998, and a new governing body will be t tocal
government for a significant portion of Monroe County. This means that there will be long
A-5
range impacts on revenues to the County from a variety of outside sources including state
distributions and specialized taxes as well as ad valorem taxes. The overall impact will more
than likely be felt in Fiscal Year 1999 although there may be some affect:in fiscal Year 1,998.
It will be in the development of the capital budget for Fiscal Year 1999 where a clearer analy-
sis can be shown.
The second item is with the i nfrastructure.sales tax. That tax was implemented specifically for,
the purpose:of improving the infrastructure throughout the County. It has produced much
success and much more is planned-for the future: However_, it does expire in the year 2003,
and there are many proposals for fiscal improvements to the County's infrastructure that have
yet to Abe met. In essence there are more demands than resources at present.
As was begun in,the previous fiscal year, the County will continue its implementation of the
compensation and classification program for the employees. under the jurisdiction of the Board
of County Commissioners. _ As described in the previous section, the results of this effort
should serve to stabilize the compensation program in the County, hopefully reducing turnover
among employees and helping to create longer term; experienced employees to serve_the
citizens.
'The County's capital:program include_s a significant number of smaller projects that; for the
most part,, are designed to upgrade existing facilities. Examples include improvements to`
Bayshore" Manor, the County's assisted living facility, necessary fuel tank replacements,
improvements to the Marathon Government Annex and the Marathon Courthouse; and a
variety-.of roof replacement projects. In addition there is hope that there will be work
commencing:on a communications building in Marathon to house the County's Communica-_
tions Department, the Sheriff's firing range on Crawl Key, upgrading of various County parks
and senior_centers, and improvements under the agreements made with the Monroe County
School Board for the physical improvement of various recreational facilities.
Major projects for the year include the continuation of the Jackson Square refurbishment,
primarily for the courts and the Constitutional Offices. It is anticipated that the County Attor-
ney will be moved to temporary quarters in-the old jail and that this will initiate.a domino effect
of moving the County Clerk and Property Appraiser to temporary facilities so that the renova-
tions can begin on the old Courthouse, with completion scheduled for Fiscal Year 1999. In
addition funds will be spent on the plans for the Courthouse Annex. A major effort will be the
signing of the lease with the United States Navy for the.Gato Building (Commissary) in Key
West. This $6 million renovationwill ultimately be the home of the Monroe County Health
Department, the Social Services Department with its various functions, and a variety of admin-
istrative offices. In addition because of the historic nature of the facility, there is planned a
small museum to identifythat history and its importance to the community. Once-that facility is
completed, utilizing'approximately $3 million of. State funds, as well as the County's infrastruc
ture tax funds, it will pave the way for the demolition of the extremely old County buildings on
Stock Island, with the possibility of locating a modern new Public Works facility and vehicle
maintenance area on Stock Island. The project to improve the Key West International Airport
A-6
will continue utilizing funds from the Florida Department of Transportation, the Federal
Aviation Administration, and Passenger Facilities Charges.
Monroe County continues its aggressive program of improving its parks and recreation facili-
ties. A large number of small improvements are planned including smaller beaches and parks
and the East Martello Towers in Key West. This is a facility that needs major structural
improvement and a new roof. Continuing attention will be paid to Harry Harris Park with
overall upgrade of playground equipment, sod, irrigation, etc. It should be noted that the
County has a five year program of reviewing and replacing, as necessary, playground equip-
ment throughout the Keys for �mprove d utilization and greater safety.
The Key Largo park, which will be a major undertaking, will be bid and construction initiated
during the fiscal year. This is a facility that will serve the entire community, especially the
youth, and which is anticipated to cost between $1 1/2 to $2 million for development. Designs
from a newly hired consultant will proceed on the Marathon park and the recently acquired
marina property. In addition the County is pursuing eminent domain proceedings in reference
to an adjoining parcel which will serve to round out the major recreational approach for
properties in the Middle Keys.
As identified previously, the County has an ongoing program of road, bridge and bike path
work. During the year, approximately $4 million will be expended on these projects which will
impact approximately 55 miles of bike the and 12 bridges.
In conclusion, Monroe County continues its aggressive program to bring its facilities up to
modern standards and to provide significant additional opportunities for the citizens to enjoy
public property. There will have to be some additional consideration in the future concerning
the amount of funds available for these purposes and how they are to be programmed,
DEPARTMENT FOCUS: SIXTEENTH JUDICIAL CIRCUIT COURT
IN AND FOR MONROE COUNTY
The Sixteenth Judicial Circuit is one of twenty judicial circuits in the Florida State Court
System and encompasses all of Monroe County. The Florida State Court System is adminis-
tered by the Chief Justice oft Supreme Court in conjunction with the State Court Adminis-
trator. Local administration is the responsibility of the Chief Judge with the assistance of the
Trial Court Administrator.
The Sixteenth Judicial Circuit has three court locations. The Monroe County Courthouse
Annex in Key West houses the main offices of court administration, official court reporters, the
law library, and courtrooms and offices of Circuit and County Judges. The Marathon Branch
Courthouse houses courtrooms and offices and a County Judge. The Upper Keys Govern-
ment Center in Tavernier houses courtrooms and offices, a Circuit and a County Judge, and
an official court reporter. The Chief Judge is the presiding judge, of the circuit court and
exercises administrative supervision over the Sixteenth Judicial Circuit. This position is
elected for a term oftwo years by the majority of the circuit and county court judges.
A-7
All judges are elected by the registered voters of Monroe County. Circuit judges are elected
for a term of six years while county judges serve four-year terms. There are four circuit judges
and four county court judges in the Sixteenth Judicial Court.
Circuit court judges preside over criminal felony_ cases, juvenile dependency and delinquency
cases, guardianship; mental commitment and probate cases, cases involving injunctions,'
actions involving title and boundaries of real property, dissolution of marriage cases, appeals
from county court cases, and other civil cases ,involving damage claims in excess,of small
claims court jurisdiction. County court judges-preside over criminal misdemeanor cases, civil
traffic, municipal and county infraction cases, evictions and small claims-court cases. Other
judicial personnel include the Trial Court Administrator, who is appointed by a majority vote of
the circuit and county `court judges.. Some of the specialized judicial personnel`include the
Indigence Examiner, the Juvenile Alternative Sanctions Coordinator and the Court Monitor for
Guardianship. There are numerous ongoing judicial programs. A few are described as
follows:
Pretrial Services: The Pretrial Services Program _screens defendants for nonmonetary
release from jail prior to trial. Pretrial Services staff interview and investigate defendants and
make recommendations to the judge regarding release at all first appearances and at bond
reduction hearings. Pretrial Services also supervises defendants released to the program.
The defendants must comply with conditions of. release as set by the judge, which are
designed to ensure the defendant's appearance at court hearings and to protect the physical
safety of the community. Pretrial Services staff are located 'in-Key West, Marathon and the
Upper Keys and are responsible for monitoring criminal cases pending in all three court
locations.
Drug Court: The 16th Circuit began its first Drug Court in 1993. Since its inception, more
-than 160 men'and women have 'participated in Drug Court: I Defendants targeted by the
program are those nonviolent offenders who have been,arrested on drug related charges and
who have no previous felony convictions. The Drug Court'Program is voluntary and, upon
completion, defendants may have their charges dismissed. In 1996 the program was
extended to include juveniles and. mirrors the adult program with the addition of family
counseling.
Familiv Court Programs: In 1994 the Supreme Court of Florida mandated_ the implementa-
tion of a coordinated response to the issues presented by families in need of court interven-
tion so as to maximize the use-of available court and community-based.resources, as well as
to help ensure the constructive and expeditious resolution of cases involving dissolution of
marriage, child custody and visitation_ disputes, juvenile dependency"and delinquency; domes-
tic and repeat violence..
Pro Se Assistance: Many litigants with,family-related cases do not have lawyers to represent
them.. Indigent litigants are entitled to court-appointed attorneys only in juvenile dependency
and termination of.parental rights cases. To address the needs of the many litigants without
lawyers who appear pro se, i.e., on their own behalf, a Pro Se Assistance Project began. Help
A-8-
with proper legal forms and notices is gi'ven to litigants in cases involving child support
enforcement and modification, child custody and visitation disputes, name changes, dissolu-
tion of marriage and injunctions for protection.
Upper Keys Domestic Violence Court: In September, 1996 a Domestic Violence Court pilot
project was implemented in the Upper Keys designed to better address the needs of the family
unit that is affected by domestic violence. In the Domestic Violence Court, the judge is given
information on the background of the alleged offender, including any prior arrests for domestic
violence, the existence of injunctions for protection and any other previous domestic
complaints. Related court cases, such as dissolution of marriage, juvenile dependency and
delinquency, and injunctions for protection are brought tot attention of the judge and are
consolidated on his docket, so that consistent orders are made for the safety and welfare of
the family unit. The program is currently being expanded to include Key West and Marathon.
Guardian Ad Litem Pro am: The Guardian Ad Lit em Program recruits, trains and monitors
gL__
volunteers who represent the best interest of children who are involved in court proceedings.
These volunteers do not take custody of the children they are assigned to represent, but
instead, act as the child's voice in court and, in many instances, report back to the court with
recommendations for more effective services and allocation of resources for the child and
family or more beneficial temporary placements for the child within his or her own community.
Court Medigfiqn_PrqgraM: Civil cases are referred to mediation by judges in an attempt to
solve disputes, rather than engage in protracted litigation.
The local court system is partly funded by Monroe County and partly funded by the State of
Florida. The Chief Judge and Trial Court Administrator submit an annual budget for approval
to the Board of County Comiss ion ers each year. Additionally, a budget is submitted to the
is of the State Courts Administrator annually which, after committee review is submitted in
a budget package for all circuits, appellate courts and the Supreme Court to the Florida Legis-
lature. All judges, the Trial Court Administrator and administrative assistant, judicial assis-
tants and the majority of the Family Court employees are paid by the State of Florida. The
remaining employees are paid by Monroe County which,also funds the operating expenses of
the courts.
The judiciary interacts with all segments oft justice system in Monroe County. The State
Attorney's is represents the State of Florida in criminal trials it the office of the Public
Defender represents indigent defendants in criminal cases. The Department of Corrections
supervises convicted felony defendants placed on probation by the courts and the Salvation
Army supervises misdemeanants placed on probation at the courts of Key West and
Marathon. Pride, Inca supervises misdemeanants placed on probation in the courts at Planta-
tion Key. The Sheriffs Office, Key West Police Department and other law enforcement
agencies interact with the courts through the arrest process and the serving of warrants
issued by the courts. The Sheriffs is also administers the local jails located in Key West,
Marathon and Tavernier and is responsible for courthouse security as well. The Clerk of the
Court maintains the official records of all court proceedings in the circuit.
A-9
INTERNAL CONTROL STRUCTURE
The internal control structure is designed to ensure that the assets of the County are
protected from loss, theft. or misuse and to ensure that adequate accounting data are
compiled to allow for the preparation of financial statements in conformity with generally
accepted accounting principles. The internal control structure is designed to provide reason-
able, but not absolute, assurance that these objectives are met for both internal and external
reporting purposes. Refining internal controls is an ongoing process, which is necessary to
provide such assurances.
The Clerk of the Circuit Court maintains an Internal Audit Department. This Department`
performs financial and compliance audits for the Clerk of the Circuit Court and the Board of
County Commissioners. The main functions of the Internal Audit Division are to evaluate the
internal accounting controls; ensure compliance with existing laws and regulations within the
County's accounting system, and make recommendations to management for improvement:
This evaluation provides management with the assurance that their financial resources are
being properly recorded and adequately safeguarded.
In order to qualify for various federal, state and _local financial assistance programs, the
County must provide assurance that proper internal controls are in place to ensure compli-
ance with applicable laws and regulations related to those grant programs. The system of
internal controls is subject to periodic evaluation by management and the internal audit staff of
the Clerk of the Circuit Court. These internal controls are,audited each,year by independent
Certified Public Accountants.
GENERAL GOVERNMENT
Total primary general government revenues collected by Monroe County during the past year
amounted to $131 million. This amount includes revenues of the General; Special-Revenue,
Debt Service, Capital,Project, and Fiduciary Fund Types but-,does not include collections from
the Proprietary Funds or the Monroe County Housing Finance Authority, a discrete component
unit. The graph at the top of the next page illustrates a ten-year history of Monroe County's_
primary general government revenues. ,Taxes of $774 million. comprised the largest general
government revenue source. The second largest revenue category is intergovernmental
revenues, which includes a variety of state and federal shared grants amounting to $29.2
million. Charges for services comprises the third largest-revenue source at $8.8 million. The
remaining primary-general government revenues are composed of $6.6 million for investment
income, $4.4 million for fines and forfeitures, $2.4 million for miscellaneous revenues, and
$2.2 million for licenses and permits. For graphic purposes miscellaneous revenues are
shown to include licenses and permits and investment income.
A-10
Monroe County, Florida
General Government Revenues
140
120
0
100
E 80
60
40
0 20
0
'88 '89 '90 '91 '92 '93 '94 '95 '96 a
Fiscal Year
Fines Miscellaneous Taxes
E-1 Charges 91 Intergovernment
The chart at the bottom of the page represents a summary of General, Special Revenue, Debt
Service, Capital Projects, and Fiduciary Fund revenues for the fiscal years ended September
30, 1997 and 1996, and the amount and percentages of increases and decreases in relation
to prior year revenues.
----------
----
Percentof Percentage Percentage
Revenue Source 1997 1996 Increase of Total of Total
Dollars in Thousands (Decrease) 1997 1996
Taxes $77,393 $74,036 4.53 59.05 59.84
Licenses & Permits 2,228 2,482 (10.23) 1.70 2.00
Intergovernmental ®2 26,456 10.54 22.32 21.38
Charges for Services 8,790 9,726 (9.62) 6.71 7.86
Fines & Forfeitures 4,420 2,807 57.46 3.37 2.27
Investment Income 6,582 5,612 17.28 5.02 4.54
Miscellaneous 2,397 2,613 (8.27) 1.83 2.11
Total $131,055 $123,732 5.92 100.00 100.00
A-11
The only significant percent of increase,or decrease occurred in the Fines -Forfeitures
revenue source. These I revenues increased by 57%, or approximately $800,000. This
,increase is attributed to successful drug-sting operations providing additional revenue by
selling forfeited property.
Primary government revenues collected
by all Fund Types, including Govern- Florida
mental Funds previously listed as well as Total-Primary Government Revenues
Proprietary' ' Funds, amounted to FY'1 997
164 5 4,569, which represents I an
increase of approximately $7.5 million or
.77% over the previous fiscal year. The 3.4 Licenses&Permits
,8oim 'taxes
%
largest source of revenue this year In the 6.7% ..
Intergovernmental
Proprietary Fund Types was Charges for Charges for Services
Services amounting to approximately 22.3/0 o 59.1%v Fines&Forfeitures
5 G t
25.4 million. The rah to the right ; Investment Income
illustrates the proportion of primary. 11 Miscellaneous ,
government revenues attributable to the
various sources.
The following chart represents a
summary of General, Special Revenue, Debt Service, Capital Projects and Fiduciary Fund
expenditures, excluding the Housing Finance Authority, a discrete component unit, for the
fiscal years ended September 3 , 1997 and 1956, and the percentage of change-in relation to
prior year expenditures:
Percent of Percentage Percentage
Expenditure Function Increase of Total of Total
Dollars in Thousands (Decrease) 1997 -1996
General Government $26,213 $24,653 6.33 22.96 .17
Public Safety 51,528 12.09 45.14 .2
Physical Environment 947 1,3 (29.06) 1.25
Transportation 5,664 4,836- 17.12 4.96 4.56
Economic Environment 9,618 . .42 8.84
Human Resources 5,862 5,769 1.61 5.13 5.42
Culture and Recreation3,657 4, (15.60) 3.20 4.07
Debt Service 5,971 5,777 3.36 5.23 5.43
Capital Outlay 4,704 4,330 8.64 4.12 4.07
Total $114,164 $106,410 . 100.00 100.00
_1
The two largest functions are General Government and Public Safety. General Government
consists primarily of the Board of County Commissioners, Planning and Zoning, Clerk of the
Circuit Court, Property Appraiser, Tax Collector, Supervisor of Elections, County Attorney,
Information Systems and Public Works Facilities Maintenance. Public Safety expenditures
primarily include the Sheriff Department's operations and activities and fire and ambulance
services.
Monroe County Florida
Total Primary Government Expenditures
Primary government expenditures for FY 1997
all fund types, including the Govern-
mental Funds previously listed as 0 General Government
wel I as the Proprietary Funds 4.2% 5.4% Public Safety
amounted to $147,710,170, which 5.2% 27.1% Physical Environment
represents an increase of over $9.3 8.5% Transportation
million or 6.8% from the previous 5.0% Economic Environment
fiscal year. The graph on the right 0.8% Human Services
0 Culture and Recreation
illustrates the proportion of expendi- 43.7% Debt Service
tures attributable to the various
functions.
ENTERPRISE FUNDS
Enterprise Funds are established to finance and account for the acquisition, operation and
maintenance of facilities and services which are intended to be entirely or predominantly self-
supporting through the collection of charges from users, or for which the periodic determina-
tion of revenues earned, expenses incurred, and/or net income is appropriate for capital
maintenance, public policy or other purposes. The County maintains four enterprise funds as
follows:
MUNICIPAL SERVICE DISTRICT, WASTE - This fund accounts for the sanitary waste
disposal activities of the County. Operating revenues during the fiscal year increased 1.15%,
while operating expenses increased 2.52%. The fund reported a net income of $161,376 in
Fiscal Year 1997, compared to a net income of$422,701 in Fiscal Year 1996.
CARD SOUND BRIDGE - This fund accounts for the operations of the County's toll bridge.
Operating revenues and expenditures generated during the fiscal year amounted to $966,715
and $688,819, respectively.
MARATHON AIRPORT - This fund accounts for the operations of the Marathon Airport.
Operating revenues during the fiscal year increased 3.6%, and operating expenses increased
6.3%. The County collected Passenger Facility Charges totaling $93,483 in Fiscal Year 1997
and $25,086 in Fiscal Year 1996.
A-1 3
KEY WEST INTERNATIONAL I This fund accounts for the operations of the Key
West International Airport. The fund reported a net income of $271,714 in Fiscal Year 1997 -
comared to a net income of $956,238 in Fiscal Year 1996. Construction on the renovation
and additions to the terminal facilities continues.
FIDUCIARY-
The County maintains five agency and four expendable trust funds. Fiduciary Funds are
established to account for assets held by the County in a trustee capacity or as an agent for
individuals, private organizations, other government units, or other funds. The total assets of
the .Fiduciary Funds were $12,987,495 as of September 30, 1997. The four largest of the
funds are the Deferred Compensation Plan, Sheriff General Agency, Property Tax, and Clerk
General Agency.
FIXEDGENERAL
The general fixed assets of the County are those fixed assets used in the performance of
general governmental functions, _and-they exclude the fixed assets of Proprietary Funds. As
of September 30, 1997, the general fixed assets of the County amounted to $138,451,116.
This amount represents the original cost of the assets and bears no relationship to their
present value. There was a 6.64% increase from the prior fiscal r: Depreciation` f
general,fixed assetsis not recognized in the County's accounting system in accordance with
Governmental Accounting Practices.
DEBT ADMINISTRATION
The County's financial management team has consistently demonstrated its ability to respon-
sibly manage the fiscal it of the government. The nationally recognized ratings on
County bonds have historically been Aaa and AAA from oo y's Investors Service an
Standard & Poor'sCorporation, respectively.
CASH MANAGEMENT
The Finance Department monitors the cash-flow needs of the Boardf County Commissioners
on a weekly basis in accordance with the -written investment policy. All operating funs in
excess of weekly s l r depositedit the Local Government Surplus Funds
Trust Fund under h managementthe Florida State Boardof Administration. This invest-
ment opportunity provides the Countywith extremely liquid funs which are--retrievable from
investment withintwenty-four hours. The average daily balance invested with the State Board
over the fiscal year was approximately $91.6million. Our a vera ge participant rate of return on
these funs was 5.5 % an increase of 7 basis points over the prior fiscal year.
In a dition the Board of CountyCommissioners, through its investment advisors, has struc-
tured an investment portfolio of securities, which had an average duration of approximately
2.36 years. Various security instruments were utilized. They included U.S. Tr a u , bli -
tions, Federal Agencies and Money Markets. The p olio'saverage rate of return for the
A-14
fiscal year was 5.84%. The average daily balance invested in this portfolio was approximately
$19.4 million.
The County began using a pooled cash banking strategy in Fiscal Year 1997. The general
government and proprietary fund's investment earnings amounted to $8,031,240, which repre-
sents an,increase of approximately $1.1 million or 16% over the prior fiscal year.
RISK MANAGEMENT
The County's assets are protected through the risk management program developed and
managed by the is Management Section of the Human Resources Department. They
administer insurance activities relating to fleet auto liability, general liability, and public official
liability. The Risk Management Section, through its coordinated and continuous efforts in
monitoring potential risk exposures and implementing safety control programs, coupled with
effective claims administration, is striving to meet the goal of minimizing injury claims which
results in economic repercussions to the County.
Additionally, the County, managed by the Employee Benefit Section, maintains a Worker's
Compensation and Group Insurance Internal Service Fund. Under these programs, all County
employees, as wel I as the employees oft Constitutional Officers,.are provided a compre-
hensive health care plan and term life insurance coverage as well as a worker's compensation
program. Funding for these programs is generated by charges tot operating departments
based on management's annual estimates of claim loss and operating costs.
BUDGETARY CONTROL
Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Depart-
ment of Revenue and are adopted as part of the General Fund by the Board of County
Commissioners. The Sheriff, Supervisor of Elections, and Clerk of the Circuit Court prepare
budgets for their General Funds which are submitted to and approved by the Board.
Formal budgetary integration is employed as a management control device during the year for
all fund types except as not in the Notes to the General Purpose Financial Statements.
'Monroe County follows the laws of Florida regarding the control, adoption, and amendment of
the budget during each fiscal year; in addition the County Commission increases the level of
budgetary control because they approve all cost center, budgetary changes by resolution.
As an additional control, the County employs an encumbrance system which reduces avail-
able appropriations in governmental funds upon the issuance of purchase orders, contracts,
or other forms or legal commitments. Encumbrances at year end do not constitute expendi-
tures or liabilities. They are accounted for as a reservation of fund balance in the year the
commitment is made. While appropriations lapse at the end of the fiscal year, the succeeding
year's budget resolution provides for the reappropriation of year-end encumbrances.
A-1 5
INDEPENDENT AUDIT
Chapter,11.45 of the Florida Statutes requires an independent certified public accountant's
financial audit of counties in the State. This requirement has been I met for the fiscal year
ending on September 30, 1997,-and the opinion of the auditors has been included in this
report. In addition to meeting the requirements set forth in State Statutes, the audit also was
- designed to meet the requirements of the Federal Single Audit Act of 1984 and related OMB
Circular A-133. The auditor's report on the general purpose financial statements and combin-
ing and individual fund statements and schedules is included in the financial section of this
report:
CERTIFICATE OF ACHIEVEMENT
The Government Finance Officers Association of the .United .States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to Monroe County
for its:Comprehensive Annual.Financial Report for the fiscal year ended September 30, :1996.
The Certificate of Achievement is-a prestigious national award' recognizing conformance with
the highest standards for preparation of state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government must publish an easily
readable and efficiently organized Comprehensive Annual Financial Report, whose contents
conform to program standards. Such Comprehensive Annual Financial Report must_satisfy
both generally accepted accounting principles and applicable legal requirements:
A Certificate of Achievement is valid for 'a period of one year only. Monroe County ,has
received ,a Certificate of Achievement for the last nine consecutive years. We believe our
current report continues to conform to the Certificate of Achievement program requirements,
and we are submitting it to the GFOA.
ACKNOWLEDGMENT
This"report results from the mutual cooperation and dedication of the entire Finance Depart-
ment for their, invaluable assistance under the direction of the Clerk of the Circuit Court of
Monroe County as Auditor and Chief Financial Officer to the Board of County Commissioners.
Special thanks go to Lisa-Albury and Jackie Clynes, who were committed to the preparation
and production of this report:
Although- the Finance Department is responsible for the preparation of this report, the
County's independent auditors, Kemp and Green, PA, have greatly contributed to the report.
Our sincerest appreciation is extended to them for all they have accomplished.
We also wish to express our thanks to the Monroe County Constitutional Officers, Sheriff
Richard Roth; Tax Collector Harry Knight; Property Appraiser Ervin Higgs and Supervisor of.
Elections Harry Sawyer. Particular recognition is due the County Administrator, James
Rob
erts, for-his contribution of the major initiative section of this transmittal letter and Theresa
A-16
Westerfield, the Trial Court Administrator, for contributing the departmental focus. We would
also like to express our appreciation to all County employees who have made contributions to
this report.
Our thanks also go to the component units, Monroe County Comprehensive Plan Land
Authority and the Monroe County Housing Finance Authority, as well as to the Monroe County
Housing Finance Authority's independent auditor, Peter Rosasco, CPA, for his efforts in
providing information.
In closing, the preparers of this report would especially Like to thank the County Commission-
ers,for their interest and support throughout the year in matters pertaining to the financial
operations of the County. We thank you and the citizens of Monroe County for the vital role
you have played in enabling Monroe County to achieve and maintain a high degree of fiscal
responsibility. Thanks to Mayor Jack -London, Commissioner Shirley Freeman, Commis-
sioner Wilhelmina Harvey, Commissioner Keith Douglass, and Commissioner Mary Kay
Reich.
We believe that this report reflects the strong financial health of Monroe County and we
submit it to you with pride.
Sincerely,
Dann Kolhage Sandra Carlile
Clerk of the Circuit Court Finance Director
and Chief Financial Officer
A-17
THIS PAGE INTENTIONALLY LEFT BLANK
A-18
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
Monroe County,
Florida
For its Comprehensive- Annual
Financial.Report
for the Fiscal Year Ended
September 30, 1996
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting.
and financial reporting.
�E OfFjCr� , t
` -
i INTED AN TES yn
CAWAA
ea MTM President
s
SEAL
anc�ca fJ
y OrJ
Executive Director
A-19
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KEMP & GREEN, P.A.
Certified Public Accountants
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE
WM. O. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF
MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUQIIQRLREPORT
Board of County Commissioners
Monroe County, Florida
We have audited the accompanying general -purpose financial statements of
Monroe County, Florida (the "County") as of and for the year ended September
30, 1997 as listed in the table of contents. These general -purpose financial
statements are the responsibility of the County's management. Our
responsibility is to express an opinion on these general -purpose financial
statements based on our audit.
We conducted our audit in accordance with generally accepted auditing
standards and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the
United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the general -purpose financial
statements are free of material misstatement. An audit includes examining, on
a test basis, evidence supporting the amounts and disclosures in the general -
purpose financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as
evaluating the overall general -purpose financial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general -purpose financial statements referred to above
present fairly, in all material respects, the financial position of the County
as of September 30, 1997, and the results of its operations and the cash flows
of its proprietary fund types for the year then ended in conformity with
generally accepted accounting principles.
Our audit was made for the purpose of forming an opinion on the general -
purpose financial statements taken as a whole. The combining and individual
fund and account group financial statements and schedules listed in the table
of contents, which are also the responsibility of the management of the
County, are presented for purposes of additional analysis and are not a
required part of the general =purpose financial statements of the County. Such
additional information has been subjected to the-auditing procedures applied
in the audit of the general -purpose financial statements and, in our opinion,
B-1
is fairly stated in all material respects when considered in relation to the
general -purpose financial statements taken as a whole. The statistical data
referred to i n the table of contents ' is presented for the purposes of
additional analysis and is not a required part `of the general -purpose
financial statements of Monroe County. Such additional information has not
been subjected to the auditing procedures applied in the audit of the _general -
purpose financial statements and, accordingly, e express no opinion on it.
In accordance with Government Auditing Standards, we have also issued a
report dated March 10, 1998 on our consideration of Monroe County's internal
control over financial reporting and our tests of its compliance with certain
provisions of laws, regulations, contracts and grants.
Kemp & Green, P.A.
Certified Public Accountants
March 10, 199
.2
KEMP & GREEN, P.A.
Certified Public Accountants
1438 KEN NEDY DRIVE
P. 0. BOX 1529
KEY WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE
WM. 0. KEMP, C.P.A. (305) 294-2581 AND FLORIDA INSTITUTE OF
MARVA E. GREEN, C.P.A. FAX # (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON
AN.,,--AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE-WITH GOVERNMENT
AUDITING STANDARDS
Board of County Commissioners
Monroe County, Florida
We have audited the financial statements of Monroe County, Florida (the
"County") as of and for the year ended September 30, 1997, and have issued our
report thereon dated March 10, 1998. We conducted our audit in accordance
with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Compl i an-c-e
As part of obtaining reasonable assurance about whether the County's financial
statements are free of material misstatement, we performed tests of its
compliance with certain provisions of laws, regulations, contracts and grants,
noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion
on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance that are required to be reported under
Government Auditing Standards.
Internal Control Over--Financial—Rewrr tin
In planning and performing our audit, we considered the County's internal
control over financial reporting in order to determine our auditing procedures
for the purpose of expressing our opinion on the financial statements and not
to provide assurance on the internal control over financial reporting. Our
consideration of the internal control over financial reporting would not
necessarily disclose all matters in the internal control over financial
reporting that might be material weaknesses. A material, weakness is a
condition in which the design or operation of one or more of the internal
control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the financial
B-3
statements being audited may occur and not be detected within a timely period
by employees in the normal course Hof performing their assigned functions We
noted_ no matters i nvol.vi ng the i nternal control over fi nancial reporti ng ,and
its operation that ,we considered to be material weaknesses.
This report is intended for the information of the Board of County
Commissioners,` management and federal awarding agencies and pass-through
entities.. However, this report is a matter of public record and its
distribution is not limited.
PA7
Kemp & Green, P. A.
Certified Public Accountants
March 10, 1998
B-4
L FUND
QENERA—
The General Fund is the general operating fund of the County. It is used to account for all
financial resources except for those required to be accounted for in another fund. The
General Fund has a greater number and variety of revenue sources'than any other fund
and its resources finance a wider range of activities. The resources of the General Fund
are ordinarily largely expended and replenished on an annual basis.
II
SPECIAL REVENUE EUNDS
The Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are restricted by law or administrative action for specific purposes.
DEBT SERVICE FUNDS
The Debt Service Funds are used to account for the payment of principal, interest and
expenditures on long-term debt other than debt payable from the operations of Enterprise
Funds.
CAPITAL PROJECTS-EUND
The Capital Projects Funds are used to account for financial resources segregated for
the acquisition or construction of major capital facilities other than those financed by
enterprise operations.
ENNTERPRIMEUN—DS
The Enterprise Funds are used to account for operations that are financed and operated
in a manner similar to private business enterprises where the intent is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed primarily through user charges or where periodic determination
of revenues earned, expenses incurred, and/or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes.
J
IN'VERNAL,SERVICE FUNDS
The Internal Service Funds are used to account for the financing of goods or services
provided by one department or agency to other departments or agencies of the County,
or to other governments, on a cost-reimbursement basis.
The Trust and Agency Funds are used to account for the assets held by the County as
trustee or agent for individuals, private organizations, and other governments.
GENERALEDMAUM
The General Fixed Assets Account Group is used to account for those assets used in the
performance of general governmental functions and excludes the fixed assets of Proprietary
Funds.
GENERAL 1QNQjERM_ICE
The General Long-Term Debt Account Group is used to account for the County liability II
for special revenue bonds and other general long-term obligations, which are not obligations
of the Enterprise Funds.
O ROE COUNTY, FLORIDA
COMBINED BALANCE SHEET
ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT
S PTE ER 30;197
PROPRIETARY
GOVERNMENTAL FUND TYPES FUND TYPES
Special Debt Capital
General Revenue Service Projects- Enterprise
ASSETS AND OTHER DEBITS
Assets:
Cash and Cash Equivalents 16,317,733 $ 63,042,885 $ $ 16,960,327 $ 15,003,473
Cash with Fiscal Agent __ __ _ __ 7,871
Investments 5,983,188 12,995,873 -- 4,366,076 710,676
Accounts Receivable:
Delinquent Waste Collection Fees - -- -- -- 796,763
Allowance for Uncollectible
-Waste Collection Fees - -- (740,767)
Other 398,702 1,882,471 -- 4 504,229
Allowance for Other Uncollectibie (200,243) (1,615,372) __ (52,288)
Mortgage Note Receivable. __ 1,999,053 -- - --
Allowance for Mortgage Receivable -- (387,274)
Inventory 21,976
Inventory of Land for Resale - 7,561,549 -- -- --
Due from Other Funds 467,770 1,367,258 -- 65,663 1,179,629
Due from Other Governmental Units 3,680,707 4,103,176 -- 928,643 1,152,426
Interest Receivable 28,589 166,877 - 41,954 9,209
Restricted Assets:
Cash and Cash Equivalents -- -- 1,659,218 -- 5,553,618
Due from Other Funds - - 10,000 -- -
Property, (Net,Where Applicable
of Accumulated Depreciation) -- __ _ __ 22,313,028
Deferred Charges(Net) -- -- - 234,951
Other Debits:
Amount Available for Debt Service
Amount to be Provided for Retire-
ment of General Long-Term Debt
Total Assets and Other Debits $ 26,698,422 $ 91,116,496 $ 1,669,218 $ 22,362,667 $ 46,672,818
C-1
TOTAL TOTAL
PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING
FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT UNIT ENTITY
General General Housing
Internal Trust Fixed Long-Term Memorandum Finance Memorandum
Service &Agency Assets Debt Only Authority Only
5,831,443 5,914,325 123,070,186 $ 267,422 $ 123,337,608
7,871 7,871
4,249,140 28,304,953 28,304,953
796,768 796,763
(740,767) (740,767)
222,622 38,775 3,046,803 3,428 3,050,231
(1,867,903) (1,867,903)
1,999,053 1,999,053
(387,274) (387,274)
21,976 21,976
7,561,549 7,561,549,
12,842 2,274,490 5,367,652 5,367,652
181,847 510,765 10,557,564 1,192 10,558,756
246,629 246,629
7,212,836 7,212,836
10,000 10,000
1,902,166 138,451,116 162,666,310 1,178,132 163,844,442
234,951 234,951
842,169 842,169 842,169
36,865,811 36,865,811 1,178,132 38,043,943
8,150,920 12,987,495 138,451,116 $ 37,707,980 385,817,132 $ 2,628,306 388,445,438
The notes to the financial statements are an integral part of these statements.
C-2 (Continued)
ONROE COUNTY, FLORIDA
COMBINED BALANCE SHEET-CONTINUED
ALL FUND TYPES, ACCOUNT GROUPS AND DISCRETELY PRESENTED COMPONENT UNIT
SEPTEMBER 3 , 197
PROPRIETARY
GOVERNMENTAL FUND TYPES FUND TYPES
Special Debt Capital
General Revenue Service Projects Enterprise
LIABILITIES, FUND EQUITY AND
OTHER CREDITS
Liabilities:
Accounts Payable $ - 1,531,653 $ 2,504,110 $ - $ 513,668 $ 1,881,888
Tax Anticipation Note 59,000 - --
.Accrued Wages and Benefits Pyble 2,330,143 609,918 - 14,578 130,473
Accrued Comp. Absences Pyble 103,956 145,894 1,789 9,348
Due to Others - 10 -- -- --
Claims and Judgements Payable -- - -- -- 230,536
Due to Other Funds 1,718,831 2,197,461 -- 1,262,278 197,860
Due to Other Governmental Units 2,632,540 626,964 -- 650 23,381
Matured Bonds Payable - __ _ 5,000
Matured Premium Payable -- - -- _ 2,871
Deposits in Escrow 80,587 6,375 -- -- 82,124
Deferred Revenues 36,000 9,562,465 -- -- 323,546
Capital Leases Payable -- -- -- -- 155,481
Payable from Restricted Assets:
Accounts Payable 20,384 -- --
Accrued Interest Payable 806,665 -- 268,366
Revenue Bonds Payable-Current - - -- -- 355,000
Landfill Closure/Post Closure Costs -- -- -- -- 432,683
Other Current Liabilities 4,236 145
Long-Term Debt __ -- 91749,121
Total Liabilities 8,437,946 15,712,342 827,049 1,792,963 13,847,678
Fund Equity and Other Credits:
Investment in General Fixed Assets
Contributed Capital _ _ -_ -- 13,064,985
Retained Earnings:
Reserved for Rev. Bond Retirement _ __ __ __ 1,597,746
Unreserved __ _ __ -_ 18,162,409
Fund Balances:
Reserved for Encumbrances 99,290 119,828
Reserved-for Trust Fund Purposes
Reserved for Land Acquisition -- 4,084,230
Reserved for Inventory -- 7,561,549
Reserved for Mortgage Loans 108,457
Reserved for Debt Service 842,169 -- -
Reserved for Performance Bond
Unreserved, Designated for Beaches -- 388,126
Unreserved, Undesignated 18,161,186 63,141,964 -- 20,569,704 --
Total Fund Equity and Other Credits 1 ,260,476 75,40 ,154 842,169 20,569,704 32,825,140'
Total Liabilities, Fund Equity and
Other Credits $ 26,698,422 $ 91,116,496 $ 1,669,218 $ 22,362,667 $ 46,672,818
C-3
TOTAL TOTAL
PROPRIETARY FIDUCIARY PRIMARY COMPONENT REPORTING
FUND TYPES FUND TYPES ACCOUNT GROUPS GOVERNMENT UNIT ENTITY
General General Housing
Internal Trust Fixed Long-Term Memorandum Finance Memorandum
Service &Agency Assets Debt Only Authority Only
325,024 14,448 $ 6,770,791 943 $ 6,771,734
59,000 59,000
49,834 3,134,946 3,134,946
11,463 272,450 272,450
5,640,034 5,640,044 5,640,044
4,382,995 4,613,531 4,613,531
1,222 5,377,652 5,377,652
25,435 6,123,958 9,432,928 9,432,928
5,000 5,000
2,871 2,871
169,086 5,148 174,234
9,922,011 9,922,011
155,481 155,481
20,384 20,384
1,075,031 1,075,031
355,000 355,000
432,683 432,683
20,071 24,452 24,452
-692199, 37,707,980 47,526,300 1,178,132 48,704,432,
4,885,243 11,778,440 37,707,980 94,989,641 1,184,223 96,173,864
138,451,116 138,451,116 1,178,132 139,629,248
2,307,379 15,372,364 15,372,364
1,597,746 1,597,746
958,298 19,120,707 19,120,707
219,118 219,118
1,209,055 1,209,055 1,209,055
4,084,230 4,084,230
7,561,549 7,561,549
108,457 108,457
842,169 842,169
40,000 40,000
388,126 388,126
101,872,854 225,951 102,098,805
...........
3,265,677 1,209,055 138,451,116 - 290,827,491 1,444,083 292,271,574
8,150,920 12,987,495 $ 138,451,116 37,707,980 385,817,132 $ 2,628,306 $ 388,445,438
The notes to the financial statements are an integral part of these statements.
C-4
ONROE COUNTY, FLORIDA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES, EXPENDABLE TRUST FUNDS AND
DISCRETELY PRESENTED COMPONENT UNIT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
GOVERNMENTAL FUND TYPE
Special Debt Capital
General Revenue Service Projects
Revenues:
Taxes $ 16,048,520 $ 49,334,965 $ - $ 12,009,003
Licenses& Permits 413,149 1,814,310
Intergovernmental 9,608,297 18,738,875 898,250
Charges for Services 3,681,246 4,868,378 - 199,815
Fines&Forfeitures 231,510 3,331,700 --
Investment Income 1,272,168 4,190,907 208,156 885,495
Miscellaneous 559,325 1,604;656 8,140
Total Revenues 31,814,215 83,883,791 1,106,406 13,102,453,
Expenditures.-
Current:
General Government 21,046,436 5,167,141 -- -
Public Safety 28,900,191 22,150,745 - --
Physical Environment, 145,983 800,828 _
Transportation - 40,451 5,623,438
Economic Environment 330,261 9,287,464 -- --
Human Services 3,247,866 2,580,369
Culture and Recreation 1,876,158 1,781,308 -- -
Debt Service 87,570 8,925 5,874,524 -
Capital Outlay 4,703,424
Total Expenditures 55,674,916 47,400,218 5,874,524 4,703,424
Excess of Revenues Over/
(Under) Expenditures (23,860,701) 36,483,573 (4,768,118) 8,399,029
Other Financing Sources/(Uses):
Proceeds of Long-Term Notes
Operating Transfers from Other Funds 29,467,169 1,215,573 -- 519,539
Operating Transfers to Other Funds (1,666,150) (28,826,584) -- (1',201,632)
Capital Lease Acquisition 103,386 __ s
Total Other Financing Sources/(Uses) 27,904,405 (27,611,011) - (682,093) "
Excess of Revenues and Other Sources
Over/(Under) Expenditures&Other Uses 4,043,704 8,872,562 (4,768,118) 7,716,936
Fund Balance, October 1, 1996 14,216,772 66,531,592 8,284,086 10,178,969
Residual Equity Transfer In - - 478,569 - 2,673,799
Residual Equity Transfer Out -- (478,569) (2,673,799) -
Fund Balance, September 30, 1997 $ 18,260,476 75,404,154-- $_-- 842,169 $ 20,569,704
C-5
TOTAL TOTAL
FIDUCIARY PRIMARY COMPONENT REPORTING
FUND TYPES GOVERNMENT UNIT ENTITY
Housing
Expendable Memorandum Finance Memorandum
Trust -Only Authority Only
$ -- $ 77,392,488 $ -- $ 77,392,488
-- 2,227,459 - 2,227,459
29,245,422 29,245,422
40,771 8,790,210 -- 8,790,210
856,954 4,420,164 -- 4,420,164
25,555 6,582,281 6,679 6,588,960
224,466 2,396;587 43,601 2,440,188
1,147,746 131,054,611 50,280 131,104,891
-- 26,213,577 103,725 26,317,302
476,821 51,527,757 - 51,527,757
_ 946,811 -- 946,811
-- 5,663,889 -- 5,663,889
-- 9,617,725 -- 9,617,725
34,000 5,862,235 -- 5,862,235
-- 3,657,466 -- 3,657,466
-- 5,971,019 -- 5,971,019
-- 4,703,424 256,111 4,959,535
510,821 114,163,903 359,836 114,523,739
636,925 16,890,708 (309,556) 16,581,152
-- -- 256,111 256,111 .
31,202,281 100,000 31,302,281
-- (31,694,366) (100,000) (31,794,366)
-- 103,386 -- 103,386
-- (388,699) 256,111 (132,588)
636,925 16,502,009 (53,445) 16,448,564
572,130 99,783,549 319,396 100,102,945
3,152,368
-- (3,152,368) -- (3,152,368)
$ 1,209,055 $ 116,285558_ $.__ _265,9.51 $ 116,551,509
The notes to the financial statements are an integral part of these statements
C-6
MONROE COUNTY; FLORIDA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND ,
CHANGES IN FUND BALANCES -BUDGET AND ACTUAL
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
`GENERAL FUND
Variance
Favorable`
Budget Actual (Unfavorable)
Revenues:
Taxes $ 16,142,404 $, 16,048,520 $ (93,884)
Licenses& Permits 250,000 413,149 163,149
Intergovernmental 7,929,223 9,608,297 1,679,074
Charges for Services 31096,261 3,682,564 586,303
Fines&Forfeitures 168,500 231,510 63,010
Investment Income 480,000, 1,272,168 792,168
Miscellaneous 245,783 559,325 313,542
Total Revenues 28,312,171. 31,815,533 3,503,362
Expenditures:
Current:
General Government 22,519,343 20,988,661 1,530,682
Public Safety 29,741,632 28,900,191 841,441
Physical Environment 150,260 145,983, 4;277.
Transportation 75,472 40,451 35,021
Economic Environment 344,774 330,261 14,513
Human Services 3,679,354 3,247,866 431,488
Culture and Recreation 2,226,017 1,876,158 349,8591
Debt Service -- 87,570 (87,570)
Total Expenditures 58,736,852 55,617,141 3,119,711
Excess of.Revenues Over/(Under) Expenditures (30,424,681) (23,801,608) 6,623,073
Other Financing Sources/(Uses):
Reserve for Contingencies (564,722) -- 564,722
Operating Transfers from Other Funds 30,318,459- 29,467,169 (851,290)
Operating Transfers to Other Funds (1,771,711) (1,666,150) 105,561
Capital Lease Acquisition -- 103,386 103,386
Total Other Financing Sources/(Uses) 27,982,026 27,904405 (77621),
Excess of Revenues and Other Sources Over/(Under)
Expenditures and Other Uses- Budgetary Basis (2,442,655) 4,102,797 6,545,452
Total Adjustments - (59,093) (59,093)
Excess of Revenues and Other Sources Over/(Under)
Expenditures and Other Uses'-GAAP Basis (2,442,655) 4,043,704 6,486;359
Fund Balance,October 1; 1996 14,216,772 141216,772 --
Residual Equity Transfer In -- -- --
Residual Equity Transfer Out , -- -- -
Fund Balance, September 30, 1997 $ 11,774,1,17 $ 18,260,476 $ 6,486,359
C-7
SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
49,007,153 49,334,965 $ 327,812
1,010,000 1,814,310 804,310 --
32,474,109 18,063,901 (14,410,208) 898,250 898,250
3,095,270 4,868,378 1,773,108 -- --
1,560,000 1,889,305 329,305 -- --
1,688,300 4,184,811 2,496,511 325,000 208,156 (116,844)
980,457 1,674,656 694,199 -- —
89,815,289 81,830,326 (7,984,963) 1,223,250 1,106,406 (116,844)
19,131,470 5,996,945 13,134,525
27,001,789 20,027,280 6,974,509
2,489,572 800,828 1,688,744
21,395,924 5,623,438 15,772,486
12,612,975 9,287,464 3,325,511
6,542,629 2,580,369 3,962,260
4,907,196 1,781,308 3,125,888 -- -- --
81,149 79,925 1,224 6,867,087 5,874,524 992,563
94,162,704 46,177,557 47,985,147 6,867,087 5,874,524 992,563
(4,347,415) 35,652,769 40,000,184 (5,643,837) (4,768,118) 875,719
(3,589,219) -- 3,589,219 (900,000) 900,000
1,950,437 1,215,573 (734,864) 4,900,000 (4,900,000)
(29,697,834) (28,826,584) 871,250 --
(31,336,616) (27,611,011) 3,725,605 4,000,000 (4,000,000)
(35,684,031) 8,041,758 43,725,789 (1,643,837) (4,768,118) (3,124,281)
7,203,808 830,804 (6,373,004)
(28,480,223) 8,872,562 37,352,785 (1,643,837) (4,768,118) (3,124,281)
66,531,592 66,531,592 -- 8,284,086 8,284,086
-- 478,569 478,569 -- --
-- - (478,5619), 11(478,569) (2,673,799) (2,673,799)
38,051,369 $ 75,404,154 $ 37,352,785 $ 6,640,249 $ 842,169 $ (5,798,080)
The notes to the financial statements are an integral part of these statements.
C-8 (Continued)
MONROE-COUNTY, FLORIDA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES -BUDGET AND ACTUAL
ALL GOVERNMENTAL FUND,TYPES AND EXPENDABLE TRUST FUNDS CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
CAPITAL PROJECT FUNDS
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 10,000,000 $ 12,009,003 $ 2,009,003
Licenses&Permits -
Intergovernmental
Charges for Services. 199,815 199,815 -
Fines&Forfeitures -- - --
Investment Income 200,000 885,495 685,495
Miscellaneous -- 8,140 8,146
Total Revenues 10,399,815 13,102,453 -2,702,638
Expenditures:
Current:
General Government 6,690,417 3,608,903 3,081,514
Public Safety 1,175,189 49,708 1,125,481
Physical Environment -- -- --
Transportation -- -- --
Economic Environment -- -- --
Human Services-
Culture and'Recreation 2,521,207 1,044,813 1,476,394
Debt Service
Total Expenditures 10,386,813 4,703,424 5,683,389
Excess of Revenues Over/(Under) Expenditures 13,002 8,399,029 8,386,027
Other Financing Sources/(Uses):
Reserve for Contingencies (776,355) 7761355`
Operating Transfers from Other Funds -- 519,539 519539
Operating Transfers to Other Funds (5,520,525) (1,201,632) 4,318,893
Capital Lease Acquisition -- --
Total Other Financing Sources/(Uses) (6,296,880) (682,093) 5,614,787
Excess of Revenues and Other Sources Over/(Under)
Expenditures and Other Uses-Budgetary Basis (6,283,878) 7,716,936 14,000,814
Total Adjustments -- -- --
Excess of Revenues and Other Sources Over/(Under)
Expenditures and Other Uses-GAAP Basis (6,283,878) 7,716,936 14,000,814
Fund Balance, October 1, 1996 10,178,969_ 10,178,969, --
Residual Equity Transfer In -- 2,673,799 2,673,799
Residual Equity Transfer Out -- -- --
Fund Balance,September 30-1997 $ 3,895,091 $ 20,569,704- $ 16,674,613
C-9
EXPENDABLE TRUST FUNDS TOTAL-MEMORANDUM ONLY
Variance Variance
Favorable. Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
$ -- $ 75,149,557 $ 77,392,488 $ 2,242,931
1,260,000 2,227,459 967,459
_- 41,301,582 28,570,448 (12,731,134)
35,000 40,771 5,771 6,426,346 8,791,528 2,365,182
353,337 856,954 503,617 2,081,837 2,977,769 895,932
13,000 25,555 12,555 2,706,300 6,576,185 3,869,885
200 -- (200) 1,226,440 2,242,121 1,015,681
401,537 .923,280 521,743 130,152,062 128,777,998 (1,374,064)
254,975 -- 254,975 48,596,205 30,594,509 18,001,696
446,889 338,160 108,729 58,365,499 49,315,339 9,050,160
_- -- -- 2,639,832 946,811 1,693,021
_ -- 21,471,396 5,663,889 15,807,507
-- -- -- 12,957,749 9,617,725 3,340,024
34,000 34,000 - 10,255,983 5,862,235 4,393,748
-- -- -- 9,654,420 4,702,279 4,952,141
__ -_ -- 6,948,236 6,042,019 906,217
735,864 372,160 363,704 170,889,320 112,744,806 58,144,514
(334,327) 551,120 885,447 (40,737,258) 16,033,192 56,770,450
(59,175) -- 59,175 (5,889,471) -- 5,889,471
37,168,896 31,202,281 (5,966,615)
(36,990,070) (31,694,366) 5,295,704
103,386 103,386
(59,175) -- 59,175 (5,710,645) (388,699) 5,321,946
(393,502) 551,120 944,622 (46,447,903) 15,644,493 62,092,396
_ 85,805 85,805 7,203,808 857,516 (6,346,292)
(393,502) 636,925 1,030,427 (39,244,095) 16,502,009 55,746,104
572,130 572,130 - 99,783,549 99,783,549 --
-- -- -- -- 3,152,368 3,152,368
-- -- -- -- (3,152,368) (3,152,368)
$ 178,628 $ 1,209,055 $ 1,030,427 $ 60,539,454 $ 116,285,558 $ 55,746,104
The notes to the financial statements are an integral part of these statements.
C-10
MONROE COUNTY, FLORIDA
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND EQUITY
ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30,1997
Internal Total
Enterprise Service Memorandum
Funds Funds Only
Operating Revenues:
Tolls $ 966,715 $ --. $ 966,7.15
Charges for Services 12,807,698 12608,780 25,416,478
Franchise Fees 3,405,562 -- 3,405,562"
Fines and Forfeitures 418 -- - 418
Miscellaneous 359,195 794,300 11153,495
Total Operating Revenues 17,539,588 13,403,080 30,942,668
Operating Expenses:
Personal Services_ 3,254,398 1,257,351 4,511,749
Operations 13,569,964 3,507,619 17,077,583
Landfill Closure and Post Closure 718,158> -- 718,158
Depreciation and Amortization 1,332,926 279,081 1,612,007
Asserted and Paid Claims -- 8,935,129 8,935,129
Total Operating Expenses 18,875,446. 13,979,180 32,854,626
Operating Income(toss) (1,335,858) (576,100) (1,911,958)
Non-Operating Revenues(Expenses):
Operating Grants 1,058,331 -- 1,058,331
Investment Income 1,261,636 187,323 1,448,959
Interest Expense and Fiscal Charges (652,147) -- (652,147)
Loss on Disposition of Assets - (22,765) (16,729) (39,494)
Total Non-Operating Revenues(Expenses) 1,645,055 170,594 1,815,649
Income(Loss) Before Operating Transfers 309,197 (405,506) (96,309)
Operating Transfers:
Operating Transfers from Other Funds 21-053,453 -- 2,053,453
Operating Transfers to Other Funds (1,561,368) -- (1;561,368)
Total Operating Transfers, 492,085 -- 492;085
Net Income,(Loss) 801,282 (405,506) 395,776
Fund Equity-October 1, 1996 30,517,906 3,669,540 34,187,446
Contributed Capital._ 1,505,952, 1,643 1,507,595
fund Equity-September 30,'1997 $ _ 32,825 140 $ ___3 265�677- $ _ 36,090,817
The notes to the financial statements are an integral part of these statements.
C-11
MONROE COUNTY, FLORIDA
COMBINED STATEMENT[>F CASH FLOWS
-� ALL PROPRIETARY FUND TYPES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30' 1997
-~ INCREASE |MCASH AND CASH EQUIVALENTS
Internal Total
Enterprise Service Memorandum
Funds Funds _ Only
Cash flows from operating activities:
-� Cash received for services $ 17.192.092 13.105.366 $ 38.297.458
Cash payments to suppliers for goods
and services (14.038.898) (11.695.587) (25.732.485)
Cash payments 0o employees for services (3.278.842) (1.251.986) (4.531.828)
Other operating revenue 359,613_ 794,300 1`153.913'
Net cash provided by operating activities 234,965 1,187,058
Cash flows from noncapitm|financing activities:
Operating grants received 1.055.248 - 1.055.248
Operating transfers from other funds 1.123.473 - 1.123.473
Operating transfers to other funds -_-(1/584,476) -- (1.5s4^478)
Net cash provided bynnnuapita!
-- financing activities 594,245 �� 594,245-
Cash,flowofromoapita|andngated8nancing
activities:
Proceeds from capital grants 681.528 - 681`528
Proceeds from sale nfassets 22.540 - 22.540
Acquisition and construction of capital assets (2.390.508) (143.398) (2.533804)
-� Principal paid on capital debt (481.448) - (481.448)
Interest paid on capital debt � � (6S1.a62)
Net cash used by and
related financing activities � (2,973,146)
Cash flows from investing activities:
-` Proceeds from sale and maturities
of investment securities 5.179.836 1.138.532 6.318.388
Investment Income 1,315,971 108'605 1,515,576
- Net cash provided byinvesting activities _ _ 6,495,807 1.338'137 - - -7.833.944
Net increase in cash and cash
equivalents 4,495.287 2.146.834 8.642,101
}
Cash and cash equivalents ek beginning mfyear 16089695 3684609 19754
,304
Cash and cash equivalents et end ofyear $ $ 5,8311,443 $ `
C-12 (Continued)
MONROE COUNTY, FLORIDA
COMBINED STATEMENT OF CASH FLOWS
ALL PROPRIETARY FUND TYPES-CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
RECONCILIATION OF OPERATING LOSS TO
NET CASH PROVIDED BY OPERATING ACTIVITIES
Internal Total "
Enterprise . Service Memorandum
Funds Funds Only
Operating loss $ (1,335,858) $ (576,100) $ (1,911,958)
Adjustments to reconcile operating loss
to net cash provided by operating
activities:.
Depreciation and amortization 1,332,926 279,081 1',612,007
Change in assets and liabilities:
Decrease/(Increase) in:
Accounts receivable 14,303 233,063 247,366
Due from other funds (14,579) 218,959 204,380
Due from other governmental units 844 44,564 45,408
(Decrease)/Increase in:
Accounts payable _ 72318 93,533 165,851
Accrued wages and benefits payable 14,572 (6,098) 8,474
Accrued compensated absences (40,016) 11,463 (28,553)
Claims and judgements payable (13,765) 643,819 630,054
Due to other funds 182,357 (7,100) 175,257
Due to other governmental units 20,403 (629) 19,774
Deposits in escrow 11,549 -- 11,549 "
Landfill closure/post closure (10,089)` -- (10,089)
Other current liabilities -- 17,538 17,538 -
Total adjustments 1,570,823 1,528,193 3,099,016
Net cash`provided by operating activities $ 234, 665 _$ __952,093 $ __1 187 C68_
SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING
CAPITAL AND INVESTING ACTIVITIES
Contributed fixed assets $ 132,200 $ 1,643 $ 133,843
Loss on disposition of fixed assets $ 22,765- $ 16,729 $ 39,494
The notes to the financial statements are an integral part of these statements.
C-13
MONROE COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting policies and the presentation of the financial report of Monroe
County, Florida have been designed to conform to generally accepted accounting
principles as applicable to governmental units, in accordance with the
Governmental Accounting Standards Board (GASB) . GASB embodies the official
pronouncements previously issued by the National Council on Governmental
Accounting (NCGA) . Proprietary funds apply Financial Accounting Standards
Boards (FASB) pronouncements and Accounting Principles Board (APB) opinions
issued on or before November 30, 1989, unless those pronouncements conflict
with or contradict GASB pronouncements, in which case, GASB prevails. The
following is a summary of the significant accounting policies.
Reporting EntitX - Monroe County is a Non-Charter County established under the
Constitution and the laws of the State of Florida. There are six offices
elected County-wide, which are as follows: Board of County Commissioners,
composed of five members, Clerk of Circuit Court, Property Appraiser, Sheriff,
Supervisor of Elections and Tax Collector.
The Board of County Commissioners is the legislative body of Monroe County and
as such budgets and provides funding used by the separate Constitutional
Offices with the exception of fees collected by the Clerk of Circuit Court and
the Tax Collector. Under the direction of the Clerk of Circuit Court, the
Monroe County Finance Department maintains the accounting system for the
County's operations, including those of the Supervisor of Elections and the
Clerk of Circuit Court, which are included in the General Fund, but excluding
those of the Property Appraiser, Sheriff and Tax Collector, each of which
maintains its own accounting system. The operations of the County as a whole,
however, including all of the Constitutional Offices, have been combined in
these financial statements.
Services provided by the County and accounted . for within these financial
statements include police services for unincorporated areas of the County,
health and social services, emergency medical services, cultural and
recreational programs, solid waste services and other governmental services.
Blended Component Unit - The Monroe County, Florida Comprehensive Plan Land
Authority (MCLA) is a component unit whose governing board is composed
entirely of the Monroe County Board of County Commissioners serving ex
C-14
MONROE COUNTY. FLORID
NOTES TO COMBINED FINANCIAL STATEMENTS
SPTEBER 30 1997
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
officio. The unit was created by Monroe County, Florida Ordinance 031-1986
pursuant to Florida Statutes 380 and is' considered legally separate. As
MCLA's financial and operational policies may be significantly influenced
by the Monroe County Board of County Commissioners, MCLA is considered',part
of the primary government and is presented as a blended component unit.
Complete financial statements for MCLA can be obtained from CLA's
administrative office at 3706 N. Roosevelt Boulevard, Key West.
Discretely Presented Component Unit_ - The Monroe County Housing Finance
Authority (MCHFA) was created by Monroe County, Florida Ordinance 1019-1979
pursuant to Florida Statutes 159 for the purpose of stimulating the
construction of residential housing for low and moderate income families
through the use of public housing; MCHFA is component unit whose
governing board is appointed by the Board of County Commissioners. The
Conty. is able to .impose its will on MCHFA because of its ability to remove
appointed members without cause from the CHF 's board To emphasize its
separate_ :legal status, MCHFA is discretely presented in the combined
financial statements. MCHFA maintains its own financial records. Complete
financial° statements for MCHFA can be obtained from CHFA' s administrative
office at 1400 Kennedy Drive,, Key West.
axis of Presentation The accounts of the County are oranied' on the basis
of funds and account groups, each of which is considered a separate accounting
entity. Fund structures, where applicable, have been designed to comply with
all requirements of the bond resolutions and regulatory provisions_ or
administrative action. The operations of each fund are accounted for with a
set of separate self-balancing accounts comprised of its assets, liabilities,
equities, revenues and expenditures or expenses, as appropriate. The various
funds are grouped by type in the financial statements The following fund
types and account groups are used by the County:
Governmental Funds:
General Fund - The . eneral Fund is the general operating fund of the County.
All general tax revenues and other receipts that are not required either
legally or by generally accepted accounting principles to be accounted for
in other funds are accounted for in the General Fund.
C-15
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
General operating funds of the Property Appraiser, Sheriff, and Tax
Collector represent subfunds of the County's General Fund that are held and
accounted for individually, but presented herein with the balance of the
Board of County Commissioner's operating funds.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than those associated with
expendable trusts or major capital projects) requiring separate accounting
because of legal or regulatory provisions or administrative action.
Debt Service Funds - Debt Service Funds are used to account for the payment
of principal , interest, and other expenditures related to long-term debt,
other than bonds and loans payable from the operations of Proprietary Funds.
Capital Project Funds Capital Project Funds are used to account for
financial resources segregated for the acquisition or construction of major
capital facilities other than those financed by proprietary operations.
Proprietary Funds:
Enterprise Funds - Enterprise Funds are used to account for operations that
are financed and operated in a manner similar to private business
enterprises, where the stated intent is that the cost (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed primarily through user charges or where
periodic determination of revenues earned, expenses incurred, and/or net
income is deemed appropriate for capital maintenance, public policy,
management control , accountability or other purposes.
Internal Service Funds - Internal Service 'Funds are used to account for the
financing of goods or services provided by one department to other
departments of the County or to other governmental units on a cost
reimbursement basis.
C-16
MONROE COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 1 - , SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fiduciary Funds:
Expendable Trust Funds -. Expendable Trust Funds are generally used in
instances 'where legally mandated or where a formal legal trustee
relationship exists. Both principal and income may be expended in the course
of their designated operations.
Agency Funds Agency Funds are custodial in nature (assets equal
liabilities) .and do not involve measurement of results of operations.
Agency Funds are merely clearing accounts for assets held by a government as
an agent for individuals, private organizations, other governments, or other
funds.,-
Account Groups:
General Fixed Assets Account Group, - This account is established to account
for all fixed assets of the County, other than those accounted for in the
Enterprise and Internal Service Funds.
General Long-Term Debt Account GroupThis account group is established -to
account for _`the long-term debt of the County financed from Governmental
Funds.
Basis of Accounting - The accounting and financial reporting treatment applied
to a fun& is determined by its measurement focus. All Governmental Funds and
Expendable Trust Funds are accounted for using a current financial resources
measurement focus. With this measurement focus, only current assets and
current liabilities generally are included' on the balance sheet Operating
statements of these funds present increases- 0 .e. revenues and other
financing sources) -and decreases (i.e. , expenditures and other financing uses)
in net current assets.
All Proprietary Funds are_ accounted for on a flow of economic resources
measurement focus. With this measurement focus, all assets and all
liabilities associated with the operation of these funds are included on the
C-17
MONR!E_LQUN!Y__ELQRM
NOTES-IL COMBINED-FINANCIAL-STATEMENT
S
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
balance sheet. Fund equity (i .e. , net total assets) is segregated into
contributed capital and retained earnings components. Proprietary fund-type
operating statements present increases (e.g. , revenue) and decreases (e.g. ,
expenses) in net total assets.
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the financial statements. Basis of
accounting relates to the timing of the measurements made regardless of the
measurement focus applied.
The modified accrual basis of accounting is followed in the Governmental
Funds, Agency Funds, and Expendable Trust Funds. Under the modified accrual
basis of accounting, revenues are recognized in the accounting period in which
they become susceptible to accrual -- that is, when they become both measurable
and available to finance expenditures of , the current period. Available
means collectible within the current period or soon enough thereafter to be
used to pay liabilities of the current period. Primary revenues, which
include taxes, intergovernmental revenues, charges for services, rents and
interest are treated as susceptible to accrual under the modified accrual
basis. Receivables related to these revenues are not recognized unless they
are collectible within 60 days after the fiscal year end. Expenditures and
transfers out are recorded when the related fund liability is incurred.
Exceptions to this general rule include:' (1) accumulated sick pay, vacation
pay, and compensatory time, which are not recorded as expenditures; (2)
prepaid items, which are reported only on the Balance Sheet and do not affect
expenditures; and (3) principal and interest on long-term debt, which are
recognized when due. Budgets for Governmental Funds are also prepared on the
modified accrual basis, with certain exceptions described under budgets. and
budgetary data.
In applying the susceptibility-to-accrual concept to intergovernmental
revenues, the legal and contractual requirements of the numerous individual
programs are used as guidance. There are, however, essentially two types of
these revenues. In one, monies must be expended on the specific purpose or
project before any amounts will be paid to the County; therefore, revenues are
recognized based on the expenditures recorded. In. the other, monies are
virtually unrestricted as to purpose of expenditure and substantially
C-18
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE` 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES" (Continued)
irrevocable; i .e. revocable only for failure to comply with prescribed
compliance requirements; such ,as equal employment opportunity. These
resources are reflected as revenues at the time of receipt or earlier if they
meet ,the -avai l abil i ty criterion.
Licenses and permits; charges for services and miscellaneous revenues (except
investment earnings) are recorded as revenues when received in cash, because
they are generally not measurable until actually received. Investment
earnings and most fines and forfeitures are recorded as earned since they are
measurable and available.
-Proprietary Funds use the accrual basis of accounting. Revenues are
recognized in the period in which they are earned and expenses are recognized
in the period incurred.
Budgets and Budgetary Data The, following are the statutory procedures
followed by the Board of County Commissioners in establishing the. budget for
Monroe County.
1) On or before May 1 of each year the Sheriff, the Clerk of the Circuit
Court, the Tax Collector, and the Supervisor of Elections, shall each
submit to the Board of, County Commissioners a tentative budget for their
respective offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by-the
Property Appraiser, the County Budget Officer submits to the Board
a proposed budget for the fiscal year commencing the following October
1 The budget includes proposed expenditures and the ,means of financing
them.
3) By Board 'resolution, , a tentative budget is submitted to the public.
Public-hearings are held to obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget', a final budget is-,
submitted for review and adoption at a final public hearing.
5) Prior Ito, or on . September_ 30, the County's budget is legally enacted
through passage of a resolution. ' Accordingly, all fund types have an
adopted budget as required by Florida Statutes 129.03. - All funds
have,legally adopted budgets, except' as described in a following note.
C-19
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Conti.nued)
6) During the year, the Office of Management and Budget acts on
intradepartmental budget changes that do not alter the total revenue or
expenditures budgeted, to a cost center. A cost center represents a
particular area of County operations or a department. All other budget
changes (whether they are transfers between cost centers or alterations
of total revenues and expenditures in a fund) are approved by the Board.
Supplemental appropriations were necessary and the budgetary data
presented herein was amended by the Board during the year in a legally
permissible manner.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only
expenditures in excess of total fund budgets are unlawful . However,
because the Board acts on all budget changes between cost centers; this
becomes the level of control .
8) Budgeted to Actual Expenditure reports are employed as a management
control device during the year for all fund types.
9) Budgets for all funds, with the exception of the Property Appraiser's
General Fund, are adopted on a basis consistent with generally accepted
accounting principles (GAAP) for that fund type, except for revenues and
expenditures relative to tax anticipation notes and land purchased for
resale for governmental funds and revenues and expenditures relative to
debt and capital outlay for proprietary funds. The Property Appraiser's
General Fund is budgeted on the cash basis. Budgetary versus GAAP
differences are described in a following note.
10) All appropriations lapse at year end.
Inventory - Inventory in the Comprehensive Plan Land Authority (Special
Revenue) consists of land purchased for resale and is valued at costa The
cost is recorded as an expenditure when items are purchased for budgetary
purposes. For GAAP purposes, the land cost is recorded as an asset. Cost
records are maintained which specifically identify the unit of inventory and
related cost. The purchase method of accounting is used; accordingly, reported
inventories are equally offset by a fund balance reserve which indicates that
they do not constitute "available spendable resources."
Inventory in the General Fund consists of certain- supplies which are stated at
cost using the moving average cost method. The inventory is determined by a
C-20
MONROE COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30. 1997
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
monthly physical count. No reserve has been established within the General
Fund balance as the consumption method is used to account for this inventory.
Investments Investments, with the exception of those held by deferred
compensation plans, are stated at cost, -which 'approximates market.
Investments held by the deferred compensation plans are stated at market
value
The Monroe County Board of County Commissioners pools cash and investments of
the County, excluding those funds held and accounted for by the separate
Constitutional Officers and those requiring or benefiting by separate
investment. This gives the County the ability to maximize its yield on the
short-term investment of cash, increasing its income- accordingly.
Interest earned on pooled investments is allocated to the participating funds
based on their average daily balance.. Individual fund deficits are ignored in
the allocation of interest.
General Fixed Assets General Fixed Assets are recorded as expenditures in
the General Fund, Special Revenue Funds, Capital Project Funds and other
Governmental: Fund types at the time of purchase and are capitalized at cost in
the General Fixed Assets Account Group. Fixed assets consisting of certain
improvements including roads, bridges, curbs and gutters,' streets and
sidewalks drainage systems and lighting systems have ` no been capitalized
Gifts or contributions are recorded in General Fixed Assets at estimated fair
market value-at the time received. There is no depreciation expense recorded
on General Fixed Assets;
Enterprise and Internal Service Fund Fixed Assets - Additions to Enterprise
and Internal Service Fund Fixed Assets are stated at cost. Depreciation has
been provided using the straight-line method. , The estimated useful livs` of
the various classes of depreciable fixed assets are as follows:
C- 1
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Life - Years
Buildings and Other Improvements 7-40
Machinery and Equipment 3-10
Improvements other than Buildings 50
Depreciation . of Contributed Assets - Depreciation recognized on assets
acquired or constructed through grants externally restricted for capital
acquisitions is recorded as an operating expense in the related proprietary
funds
Capital Lease Obligations - Capital lease obligations for non-Enterprise Funds
are accounted for in the General Long-Term Debt Account Group. The
capitalized lease obligations are stated at the original fair market value of
leased assets capitalized, less payments since the inception of the lease
discounted at the implicit rate of interest in the lease. Also, in the year
an asset is acquired by capital lease, the expenditure for the asset and the
offsetting amount of the financing source are reflected in the Statement of
Revenues, Expenditures, and Changes in Fund Balances. Assets acquired under
capital leases in non-Enterprise Funds are accounted for in the General Fixed
Asset Account Group. Capital lease obligations of Enterprise Funds and the
cost of assets so acquired are reflected in the accounts of those funds.
Unamortized Debt Expense - Unamortized debt expense of the Enterprise Funds is
amortized by using the straight-line method over the life of the debt.
Encumbrances Encumbrance accounting, under which purchase orders are
recorded to reserve that portion of the applicable appropriation, is employed
in the Governmental and Expendable Trust Fund types. Encumbrances are not the
equivalent of expenditures; therefore, the encumbrances --are reported as
reservations of fund balances at year end and reappropriated the following
year.
Property Taxes - Property taxes, based on assessed values at January 1, are
levied and become due and payable on November 1st of each year. A four
percent discount is allowed if the taxes are paid in November, with the
C-22
MONROE COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER K 1997
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
discount 'declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount
of any unpaid taxes and assessments must be sold not later than June 1st of
each year. No accrual for the property tax levy, becoming' due in .November of
1997 is included in the accompanying financial statements, since such taxes
are collected to finance expenditures of the subsequent period,
Compensated Absences - County policy "grants employees annual leave and, sick
leave in varying amounts. Upon termination o emlo ent, employees with six
months or more of credited Service can receive payment for accumulated annual
leave. In general , sick leave payments are granted upon termination -of
employment to employees with five years or more of credited service The
maximum payment is subject to percentage and maximum hour limitations as
determined by each constitutional officer. Accumulated annual leave, sick
leave; and related benefits are accrued in Governmental Fund Types to the
extent that such amounts would normally be liquidated with expendable
available financial resources. The remaining liability is reflected in the
General Long-Term Debt Account Group. The accumulated leave in Proprietary
Fund Types is reflected in the -Fund's financial statements on the accrual
basis.
Cash and Cash Equivalents = For purposes of the statement of cash flows, the
Proprietary Fund Types consider all highly liquid investments (including
restricted assets) with a maturity of three months or less when purchased to
be cash equivalents.
Total Columns on Combined Statements - Overview - Total columns on the
Combined Statements Overview (General , Purpose Financial Statements) are
captioned "Memorandum Only" to indicate that they are presented only to
facilitate financial analysis. Data in these columns do not present financial
position, results of operations, or cash flows in conformity with generally
accepted accounting principles, and such , data is not comparable to a
consolidation. Interfund eliminations have not been made in the aggregation
of this data.
C-2
MONROE COUNTY FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 2 - CASH, CASH EQUIVALENTS, AND INVESTMENTS
PRIMARY GOVERNMENT
Cash, cash equivalents, and investments consist of the following at September
30 1997:
Restricted
Cash, Cash,
Cash Equiv.& Cash Equiv.& Cash with
Investments Investments Fiscal Agent Total
Board of County
Commissioners
Amount Invested in
County'sPooled
Cash Program $ 96,177,210 $ 2,036,201 $ - $ 98,213,411
Demand Deposits 9,557,395 5,176,635 7,871 14,741,901
Investments 20,020.817 - - 20,020,817
125,755,422 7,212,836 7,871 132,976.129
Other Constitutional Officers
and Dependent District
Amount Invested in
County's Pooled
Cash Program 10,319,928 10,319,928
Demand Deposits 7,015,653 7,015,653
Investments 8,284,136 - 8,284,136
25,619,717 - 25,619,717
$151,375,139 $ 7,212,836 $ 7.871 $158,595.846
C-24
MONROE COUNTY, FLORIDA
NOTES TO COMBINED- FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 2` CASH, -CASH EQUIVALENTS, `AND INVESTMENTS (Continued)
Florida, Statute 125.31 authorizes the County to invest surplus funds in the
following:
a) the Local Government Surplus Funds Trust Fund under the management of the
State Board of Administration.
b) the Florida Counties Investment Trust Fund under the sponsorship of the
Florida Association of Counties and the Florida Association of Court
Clerks/Comptrollers.
c) negotiable direct obligations of, or obligations of which the principal
and interest are unconditionally guaranteed by,' the U.S. Government.
d) interest bearing time deposits or savings , accounts in banks and savings
and loans organized under state laws or doing business and situated i,n
the' state, provided collateral requ cements ;are met.
e) obl,igations of the Federal Home Loan Mortgage Corporation.
f) obligations of the Federal National Mortgage Association.
g) commercial paper of U.S. corporations having a rating of at least two' of
the following three ratings: A-1, P-1 and F-1, as rated by Standard &
Poors, `Moody's and Fitch Investors Service rating services.
h) bankers' acceptances that are eligible for purchase by the Federal
Reserve Banks and have a ,letter .of credit rating,of AA or better.
i) tax-exempt obligations of the State of Florida and its various local
governments, ` including Monroe County. Tax exempt obligations with a
rating of A or less., must be an insured issue through MBIA or an
equivalent company. Issues rated A+ or higher may or. may not carry an
insurance backing.
Deposits = Demand and time deposits are fully insured by Federal Depository
Insurance and the multiple financial institution collateral pool required by
Sections 280.07 and 280.08, Florida .Statutes:
Investments The U.S Government Securities are held by the County's agent in
the County's name. The repurchase agreement is uninsured and unregistered
with securities held by the bank in the bank's name.
Investments at year end are shown as follows:
C-25
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 2 CASH, CASH EQUIVALENTS, AND INVESTMENTS (Continued)
Carrying Market
Board of County Commissioners Amount Value
U.S. Government Securities $ 18,177,822 $ 18,056,283
Local Government Surplus Funds Trust Fund 98,213,411 98,213,411
Deferred Compensation Plans 1,842,995 1,842,995
118,234,228 118.112.689
Other Constitutional Officers
and Dependent District
Local Government Surplus Trust Funds 10,319,928 10,319,928
Repurchase Agreement 5,877,991 5,877,991
Deferred Compensation Plans 2,406,145 2,406,145
18,604,064 18.604.064
$136.838.292 $136,716,753
COMPONENT UNIT
Deposits - Demand and time deposits are fully insured by Federal Depository
Insurance and the multiple financial institution collateral pool required by
Sections 280.07 and 280.08, Florida Statutes. At September 30, 1997, deposits
for the component unit totaled $261,422.
NOTE 3 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 1997 consist of the following:
Community Development Block Grant:
Second Mortgages Receivable from individuals, collateralized by land and buildings, payable
in monthly installments of $3,622 including interest at 3%. final payment due March 1, 2004 $ 387,274
Second Mortgages Receivable from individuals, collateralized by personal residences. The
entire amount of the loan will be forgiven over a ten year period at a rate of one fifth
per year, beginning on the 7th anniversary of the completion of the construction of the
improvements funded by the mortgage, provided that the mortgagor complies with the Mortgage
.covenants. 249,948
C-26
MONROE COUNTY, FLORIDA
NOTES" TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30 1997:
NOTE 3 MORTGAGES RECEIVABLE (Continued)
Second Mortgages Receivable from individuals, collateralized by personal residences. The,
entire balance of the• mortgage will be forgiven over a ten year period at a rate of ten
percent per year upon the anniversary of the mortgage: provided that the mortgagor complies
with the Mortgage covenants. The Mortgages.are interest free. 72,066
Local Housing Assistance:.
Second Mortgages Receivable from individuals, collateralized by personal residences.
Commencing in year sixteen of the mortgage, principal and accrued interest at 3% will be
forgiven at the rate of 6.66% annually. The entire principal balance and accrued interest
will be forgiven-at the end,of.year thirty. If the residence is sold before the initiation
of the forgiveness period, the full amount of the mortgage and accrued interest is due at
closing. 249,023
Second Mortgages Receivable from individuals, collateralized by personal residences.
Principal payments shall be deferred for the term of the first mortgage loan, or until the
date the last payment is due on ;the first mortgage. Interest is not charged on the
mortgages unless the mortgagor is in default, in which case the interest rate is 12% per
annum from the date when payment of the second mortgage is due. In the event the home is
sold, transferred, rented, refinanced or the first mortgage loan is satisfied, the
entire mortgage balance is due. 885,500
Second Mortgages -Receivable from individuals, collateralized by personal residences. The
entire balance of the mortgage will be forgiven over a ten year, period at the rate of ten
percent per year"upon the anniversary of the mortgage, provided that the mortgagor complies
with the Mortgage covenants. The mortgages are interest free. 46,785
Monroe County Comprehensive Plan Land Authority (MCLA):
Mortgage Receivable from a not•for=profit corporation, collateralized by land; payable in
semi-annual installments of 35,000 plus interest at the rate earned by MCLA on deposits
with the State Board of Administration 35,000
Mortgage due from not-for-profit corporation, collateralized by land, principal,and
interest at 9.5% payable in full at May 13, 2000. 14,432
Mortgage due'from governmental agency, collateralized by land and building, payable-in full
September, 2045 interest free. 59,025
Total Mortgages Receivable $ 1.999.053
Except for the' mortgages secured by personal- residences, the mortgages
receivable are equally offset by a fund balance reserve which indicates that
they do not constitute "available: spendable resources even though they are a
component of total assets. The mortgages secured by personal residences are
offset by a related deferred revenue account.
C-27
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 4 - INTERFUND BALANCES
Individual fund interfund receivable and payable balances at September 30,
1997 are as follows:
Interfund Interfund
Fund Receivable Payable
General Fund $ 467,770 $ 1,718,831
Special Revenue Funds:
Affordable Housing Programs 55,186 703
Fine and Forfeiture 37 2,067
Road and Bridge 963,064 104,742
Tourist Development, All Districts-2 Cent 24,760 - g
Tourist Development Administrative and
Promotional , 2 Cent 27,789
Tourist Development District #One, 3 Cent 14,195
Tourist Development District#Two, 3 Cent 30
Tourist Development District #Three, 3 Cent 25
Tourist Development District #Four, 3 .Cent 7,067
Tourist Development District #Five, 3 Cent 4,073 -
Governmental Fund Type Grants 267,315 95,349
Fire and Ambulance District #1- 2,262 2,244
Planning, Building and Zoning 1,200 73,099
Parks and Recreation 255 1,510
Impact Fees Roadways 818,735
Impact Fees Parks and Recreation 7,328
Impact Fees Police Facilities 2,846
Cudjoe Gardens Culvert 4,381
Jolly Roger MSD - 2,429
Sheriff HIDTA Grants - 1,010,611
Sheriff -Off-Duty 1,615
Sheriff Two-Eyes Grant - 69,802
1,367,258 2.197.461
Debt Service
1991 Sales Tax Revenue Bonds 10,000
C-28
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 4 -- INTERFUND BALANCES (Continued)
Capital Project Funds.
One Cent Infrastructure Surtax. 65,663 1,262,278
Enterprise Funds:
Card Sound Bridge - -50 671
Marathon Airport" 362,095 1,733,
Key West Airport 7914,495 . 34,734
Municipal Service District Waste 123,039 110,722
1,179 629 197,860
Internal Service Funds:- `
Worker's Compensation - 28
Group Insurance 380` -
Risk Management 6,546 1,194
Fleet Management 5,916 -
12,842 1,222
Trust and Agency Funds
Sheriff General Agency 2.274.490
5,377 652 $ 5.377.652
During the year, no interfund transfers took place between the County and its
component unit, Monroe County Housing Finance Authority.
NOTE 5 - RESTRICTED ASSETS
Restricted Assets include those provided for by resolutions adopted by the
-County,Commission for the issuance of the Municipal ServiceDistrict Waste
Revenue Bonds, Refunding Improvement Revenue Bonds, Series 1993/83, Refunding
Improvement Revenue Bonds, Series 1993/88, Sales Tax I Revenue Bonds, Series
1991, and Airport Passenger Facility Charges. Total restricted assets as of
September 30 1997 are- as -follows:
C-29
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 5 - RESTRICTED ASSETS (Continued)
Cash,
Cash Equiv.&
Enterprise Fund - Municipal Service District - Waste Investments .
Renewal and Replacement Fund $ 1,240,827
Sinking Funds 625,285
Landfill Closure Escrow 1,651,305
3,517,417
Enterprise Fund Marathon Airport
Passenger Facility Charge Funds 202,541
Enterprise Fund Key West Airport
Passenger Facility Charge Funds 1,833,660
Refunding Improvement Revenue Bonds
Series 1993/83 Debt Service Fund
Sinking Fund 359,281
Refunding Improvement Revenue Bonds
Series 1993/88 Debt Service Fund
Sinking Fund 478,737
Sales Tax Revenue Bonds, Series 1991
Debt Service Fund
Sinking Fund 821,200
Due from Other Funds 10,000
831,200
$ 7,222,836
C-30
MONROE 'COUNTY.- FLORIDA.
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30. 199
NOTE 6 RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE
Reserves representing the- excess of amounts provided for certain restricted
asset accounts over the liabilities payable therefrom are established by a
reduction of retained earnings or fund balance.
The following schedule reflects the reserve -account balances at September 30,
1997:
Enterprise Funds
Municipal Service District - Waste:
Reserved for Debt Service $ 356,919
Reserved for Renewal and Replacement 1,240,827
e
1,597,746
Debt Service Funds
Refunding Improvement Revenue Bonds, `Series 1993/83
Reserved for Debt Service 359,281
Refunding Improvement Revenue Bonds,` Series 1993/88
Reserved for Debt Service 478,737
Sales Tax Revenue Bonds, Series 1991
Reserved for Debt Service 4,151
842,169
$ 2,439,915
Retained earnings and fund balances are reserved to the extent of the excess
of restricted assets over liabilities' payable- from restricted assets as
follows:
Total restricted assets $ 7,222,836
Less:
Restricted assets for which retained
earnings are not required to be reserved 3,687,506.
Liabilities payable from restricted assets 1.095.415
2,439,215
C-31
MONROE COUNTY FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30. 1997
NOTE 6 - RESERVES FOR RESTRICTED ASSETS AND DESIGNATIONS OF FUND BALANCE
(Continued)
A portion of the unreserved fund balance in Special Revenue Fund, Tourist
Development District # One, Three Cent has been designated for various beach
nourishment projects.
NOTE 7 ® PROPERTY
PRimRy GOVERNMENT
The following is a summary of changes in General Fixed Assets for the year
ended September 30, 1997:
1996 Additions— Deductions ----1997.
Land $ 19.452,876 $ 1,364,672 $ 142,450 $ 20,675,098
Buildings 67,896,783 3,480,279 71,377,062
Equipment 36,032,163 4,857,321 1,755,263 39,134,221
Construction in Progress:
Truman Offices 2,996,243 2,126,337 5,122,580
Key Largo VFD 1,259,821 134 1,259,955
Other Construction 2.198.298 1.783.222 1.839.365 ----2-142J55
L-122 836.L184 13,611,965
An additional $3,642,579 will be required to complete construction projects
under present contractual agreements. It is the County's policy to not
capitalize interest on construction projects financed with debt proceeds.
Proprietary funds property, plant and equipment consist of the following at
September 30, 1997:
Internal
Enterprise Service
Funds Funds
Land $ 6,132,875 $ 54,000
Buildings and Improvements 13,011,893 1,402,696
Equipment 15,674,175 1,458,736
construction in Progress 2,431.Z67 -
C-32
MONROE COUNTY, FLORIDA,
NOTES TO 'COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 7 PROPERTY (Continued)
Total Property 37,250,710` 2,915;432
Less Accumulated Depreciation 14.937.682 1,013,266
Net Property $ 22.313.028 1,902,166
COMPONENT UNIT
The following is a summary of changes.in' property for the year ended .September
30, 1997: _
1996 , Additions Deductions 1997
Land $ 105,000 $ 105,000
Buildings and Improvements 428,133- 644,999 1,073,132
Construction in Progress 388,888 256,111 (644,999)
$ 922,021 1 901.110 (644.9991 $ 1.178.132 :
NOTE '8 - TAX ANTICIPATION NOTES
Tax anticipation notes payable at September 30 1997 are as follows:
Winston Waterway Municipal Service Taxing District' - Amount
due,, to: bank on October '30, 1997 with interest- at 6.08%
payment to be funded by the first, proceeds of, taxes levied`
for the 1997-1998 fiscal year, proceeds of the note to be
used .for the improvement of certain roadways located in the
Winston Waterway subdivision 59.000
NOTE 9 LONG-TERM DEBT
PRIMARY GOVERNMENT
The following is a summary of changes in long-term debt for the year ended
September 30, 1997
C-33
MONROE COUNTY, FLORIDA
NOTES TQ COMBINED FINANCIAL STATEMENTS
SEPTEMBER .30. 1997
NOTE 9 - LONG-TERM DEBT (Continued)
Debt Debt
1996 Issued Retired 1997
General Long-Term
Debt Group
Revenue Bonds $ 37,260,000 $ $ 3,655,000 $ 33,605,000
Accrued Compensated
Absences 3,594,979 379,332 65 3.964,246
Capitalized Lease
Obligations 114.140 103.386 78,792 138.734
Subtotal 40.959.119 482-7-18 3.733.857 37.707.980
Proprietary Funds
Revenue Bonds 8,490,000 335,000 8,155,000
Accrued Compensated ,
Absences 371,541 3,125 374,666
Capitalized Lease
Obligation 1,945,583 146.44$ 1.799.135
Subtotal 10.807.124 3.125 481.448 10,328.801
Total 51 766,243 $ 4$5,$43 1 4.215.305 $ 48.036.781
Bonds payable at September 30, 1997 from Proprietary Funs are composed of the
following issues:
Enter rise Revenue onds - $9,570,000 1991 Municipal
Service District Refunding Improvement Bonds due in annual
installments of $355,000 to $735,000 on October 1, 1997
to October 1, 2011; interest at 6.0% to 6.7 % $ J,155.0 0
Bons payable at September 30, 1997 from Governmental Funds are composed of
the following issues:
Revenue Bonds, - $42,415,000 1991 Sales Tax Revenue Bonds,
Series 1991 due in annual installments of $3,270,000 to
$4,55,000 on April 1, 1996 through April 1, 204; interest
at 5.6% to 6.2% $ 27,240,000
C-34
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 9 - LONG-TERM DEBT (Continued)
Revenue Bonds - $1,185,000 1993 Refunding Improvement
Revenue Bonds, Series 1993 due in annual installments of
$190,000 to $200,000 on July 1, 1998 to July 1, 1999;
interest at 4.5% to 4'35% 390,000
Revenue Bonds = $7,230,000 1993 Refunding Revenue Bonds
. Series 1993 due in installments of $385,000 to $640,000 on
December 1, 1997 to December 11 2008; interest at 4.1% to
5.0% 5,975,000
33.605._000
Subsequent Event By resolution adopted January 14, 1998, the Board
authorized the refunding of a portion of the 1991 Sales Tax Revenue bonds with
the proceeds' of another bond issue. It is anticipated that the County will
receive a present value savings of $1,007,784 as a-result of this refunding.
Debt Service Funding Requirements - The total_, annual debt -service funding
requirements for all bonds outstanding (net of sinking fund balances) at
September 30, 1991, consisting. of interest payments of $12,268,978 and
principal payments of $41,020,000 are as follows:
Revenue Bonds
Year Ended Proprietary Funds Governmental
September 30 Amount Interest Rate Amount Interest RaU'
1998 890,788 6.00% - 6.75% 5,668,290 4.10% - 6.20%
1999 898,288 6.15% 6.75% 5,663,455 4.30% - 6.20%
2000 893,380 6.30% 6.75% 5,446,720 4.50% 6.20%
2001 896,605 6.40% 6.75% 5,437,425 4.70% 6.20%
2002 892,485 6 50% - 6.75% 5,424,620 4.80% - 6.20%
2003-2007 4;437,622 6 60% - 6.75% 12,837,900 5.00% - 6.20%
2008=2011 3,229,400 6.75% 672.000 5.00%
Total $ 12,138.568 $ 41.150.410
C-35
MONR)E COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER30-11997
NOTE 9 LONG-TERM DEBT (Continued)
Year Ended
September 30 TQtaL-
1998 6,559,078
1999 6,561,743
2000 6,340,100
2001 6,334,030
2002 6,317,105
2003-2007 17,275,522
2008-2012 3,901 400
Total 53,288,978
The amount available in the Debt Service Funds to service the 1991, 1993/83
and 1993/88 revenue bonds is $842,169.
The 1993/83 Refunding
Improvement Revenue Bonds are payable from and collateralized by a lien on and
pledge of the racetrack funds received by Monroe County from the State of
Florida.
The 1993/88 Refunding Improvement Revenue Bonds are payable from and
collateralized by a first lien upon and pledge of the Guaranteed Entitlement
portion of the Revenue Sharing Trust Fund for Counties and the Second
Guaranteed Entitlement for Counties paid by the State of Florida.
The 1991 Municipal Service District Refunding Improvement bonds are payable
solely from and collateralized by a prior lien upon and pledge of M charges
for service levied annually against residential property within the Monroe
County Municipal Service District (the "District") , Monroe County, Florida for
the availability and furnishing of certain solid waste disposal services, (ii )
payments received from franchisee solid waste collectors with respect to
commercial property within the District, (iii) all other non ad valorem funds
received by the District with respect to furnishing services of the solid
waste facilities to the residents of the District excluding any state or
federal funds received from time to time by the District and (iv) certain
investment income received by the District. Under the terms of the enterprise
C-36
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 9 - LONG-TERM DEBT (Continued)
revenue bonds issue, the Municipal Service District is required, among other
things, to establish rates - and to collect fees and charges which will be
sufficient at all times to pay 110% of the -Maximum Debt, Service'-Requirement on
the Series 1991 Bonds, and on all outstanding Parity Bonds plus 100% of all
reserve or other payments including the cost of 'Operation and Maintenance and
:deposits for Renewal and- Replacements of the Facilities. The Municipal
Service District was in compliance with those covenants for the year ended
September :30, 1997.` The Bonds and the interest payable thereon will not
constitute a general obligation of the. District, Monroe,County or, the -State of
Florida, or a pledge of the faith and credit of the District, Monroe County,
the State of_Florida or any political subdivision thereof. Neither the Bonds,
nor any interest or premium thereon,-. shall be payable from the ad valorem 'tax
revenues of the District, Monroe County, or the State of Florida.
The 1991 Sales Tax Revenue Bonds are payable from and collateralized by a" lien
and pledge of the portion of the proceeds of the one cent local government
infrastructure sales surtax on deposit in the 'trust fund established for the
County in the Florida State Treasury, allocated for and distributed monthly to
the County.
COMPONENT UNIT
The following is a summary of changes in long-term debt for the year ended
September 30, 1997:
Debt Debt
1996 Issued Retired 1997
Mortgages Payable 922,021 1 1,178,132
Mortgages ._payable at September 30, 1997 are .composed of the following:
Mortgages due _ to Monroe County Land Authority,
collateralized by land and - building, payable in full
September, 2045, interest free $ 59,025
Mortgages due to First Housing; collateralized by land and
building, payable in full March1 -2001, _interest free. 1.119,107
$ 1,178,132
C-37
OOE COUNTY. FLORID
NOTES TO COMBINED FINANCIAL STATEMENT
SEPTEMBER—aQ---1997
NOTE 10 - DEFEASANCE OF DEBT
The following schedule reflects the outstanding principal on refunded bonds,
by issue, as of September 30, 1997:
$8,000,000 Municipal Service District Improvement Revenue
Bonds, Series 1980; defeased on December 6, 1985 using
proceeds from the $9,211,774 Municipal Service District
Refunding Improvement Bonds, Series 1985 $ 6,580,000
$9,211,774 Municipal Service District Refunding Improvement
Bonds, Series 1985; defeased on April 1, 1991 using
proceeds from the Municipal Service District Refunding
Improvement Bonds, Series 1991
Total Municipal Service District Bonds 12,606.669
$4,585,000 Card Sound Road and Bridge Improvement Revenue
Bonds, Series 1993; defeased on March 8, 1994 using
available cash 1 ij-3.8
zL=O=O=Q
$21-155,000 Refunding Improvement Revenue Bonds, Series
1983; defeased on January 1, 1993 using proceeds from the
Refunding Improvement Revenue Bonds, Series 1993/83 $ 1,635,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeasbd
on May 1, 1993 using proceeds from the Refunding Revenue
Bonds, Series 1993/88 5,000,000
$2,265,000 Improvement Revenue Bonds, Series 1988; defeased
on May 1, 1993 using proceeds from the Refunding Revenue
Bonds, Series 1993/88 430,000
Total General Revenue Bonds 7, 6 .000
C-38
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 11 - LEASE OBLIGATIONS
Capitalized lease obligations consist of equipment lease purchases accounted
for in the General Long-Term Debt Account Group and General Fixed Assets
Account Group, and the _Municipal Service District Enterprise Fund. The future
minimum payments under capitalized leases consist of the following at
September 30; 1997:
General Long Proprietary
Fiscal year ending September- 30: Term Debt Funds
1998 -114,883 - 259,200
1999 27,698 259,200
2000 2,308 259,200
2001 2,308 259,200-
2002 1,924 259,200-
Thereafter - 1,036,797.
Total minimum payments 149,121 2,332,797
Amounts representing interest 10.387 533,662
Present value of net minimum lease payments 138,734 1,799.135
Leased equipment which has been capitalized as of September 30,- ,1997 is as
follows:
General Fixed Assets - Public Safety - $ 453.386
Proprietary.Funds $ 2.335.830
Rental expense under cancelable operating leases for the .current year amounted
to $1,343,814.
NOTE 12 - LAND AUTHORITY LEASES
The City of Key West leases two lots. from the County which cost $101,036 and
which are-used to provide access _and parking for the Community Pool . The
terms of the lease,provide ,for rental of $1 per year for 30 years, expiring in
the year 2022.
C-39
MONROE COUNTY, FLORIDA
NQTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 13 - CONTRIBUTED CAPITAL
Contributed capital consists of the following at September 30, 1997:
1996 Additions Refund 1997.
Enterprise Funds - Contributions
from Other Funds:
Municipal Service District $ 3,311,886 $ 1,000 $ $ 3,312,886
Card Sound Bridge 2,514,741 2,514,741
Marathon Airport 4,152,412 77,607 4,230,019
Key West Airport 1,579,994 1,427,345 3,007,339
Workers' Compensation 621 - 621
Group Insurance Fund 2,527 2,527
Fleet Management 2,302.588 1,643 2.304,231
$ 13,864,769 $ 1.507.595 $ $ L 72.364
NOTE 14 - FUND DEFICITS
The following_ funds had retained deficits at September 30, 1997:
Fleet Management The retained deficit of $20,722 is the result of the
current year operating loss and is attributed to depreciation on contributed
assets.
NOTE 15 EXPENDITURES IN EXCESS OF APPROPRIATIONS
The following cost center had expenditures in excess of appropriations at
September 30, 1997:
General Fund:
Debt Service - The Sheriff budgeted certain capital lease payments as
operating expense rather than debt service. However, the Sheriff was in
budgetary compliance at the legal level of control . Expenditures exceeded
appropriations by $87,570.
C-40
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997 "
NOTE 16 - SEGMENTS OF ENTERPRISE ACTIVITIES
Municipal Service ,,District operating revenues are generated primarily by
billings for mandatory garbage collection. , Card Sound Bridge operating
revenues are generated through tolls for the use of the Bridge. Revenues in
the Key West and Marathon Airports are generated by rents and user fees. The
-key , financial data for the year, ended September 30, 1997 for :the above
services are as follows
Municipal Card
Service Sound Marathon Key West
District Bridge Airport Air rno t Total
Operating Revenues S 14,345,498 $ 966,715 $ 622.169 $ 1,605,206 $17.539:588
Operating Expenses 13,452,269 521,215 1,167,030 21-402,006 17,542,520
Depreciation and Amortization 976.318 167.604 146,276 42,728 1,332,926
Total Operating Expenses 14,428,587 688,819 1.313.306 2,444.734 18,875,446
Operating Income (Loss) (83,089) 277,896 (691,137) (839:528) (1,335.858)
Operating Grants 227,648 284,988 545,695 1,058,331
-Investment Income 779;242 229,513 76,285' 176,596 1,261.636
Interest Expense and Other
Debt Service Costs (652,147) (652,147)
Loss on Disposition of Assets (20,271) (1,257) - (190) (1.047) (22,765)
Operating Transfers In 901,822 362,094 789,537 2,053"453
Operating Transfers Out (991,829) (50,000) (120,000) (399,539), (1,561.368)
Net Income (Loss) 161,376 456,152 (87,960) 271,114 801,282
Fund Equity, 1996 10.158,218 8,815,855 - 6,431,946 5,111,187 30.517:906
Contributed Capital 1.000 77.607 1,427,345 1,505,952
Fund Equity, 1997 $ 10,321,294 S 9:Z72. 007 - E 6.421.593 S 6.810:246 S 32.825.140
Assets E 22,586,080 fi 9.375.539 S 6.980.386 ; 7 730.813 S 46.672.818
Long-Term Debt 1 9.592:524 3 18,693 S 16.974 S 120.930 S' 9,749,121
Acquisition and Construction
of Property E 380.52 S 16.324 E 162.075 S 1.989.355 2
Net Working Capital $ 8.346,652 $ 4.552.422 $ 951.690 S` 1.677:949 S 15.528.713
_Net Increase (Decrease)
in Cash Flows 3.668.784 $ 2.027,190 S (418.218) (782.489) S" 4 495 267
C=41
MONR E-LQUN!Y---ELQR1QA
NOTES-ia-CQMEINED-FINANCIAL STATEMENTS
SERIEM DER-31-IM
NOTE 17 - BUDGETARY - GAAP REPORTING RECONCILIATION
The accompanying Combined Schedule of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual - General , Special Revenue, Debt Service,
Capital Project and Expendable Trust Funds for the year ended September 30,
1997 presents comparisons of the legally adopted budget with actual data on a
budgetary basis.
Because certain accounting principles applied for purposes of developing data
on a budgetary basis differ from those used to present financial statements in
conformity with GAAP, a reconciliation of resultant basis, timing and
perspective differences in the Excess of Revenues and Other Sources over
Expenditures and Other Uses for the year ended September 30, 1997 is presented
as follows:
Special Debt Capital Expendable
--General Revenue Service Projects Trust
Excess of revenues and other sources
over (under) expenditures and other
uses - budgetary basis $ 4.102.797 8,Q41_75 J(4,768-1A1 ) $ 7,716,936 5551 120
Adjustments:
To adjust revenues for mortgage
repayments recorded as a
reduction of assets (70,000)
To adjust revenues for accruals (57,775)
To adjust expenditures for accruals (1,318)
To adjust expenditures for repayment
of tax anticipation note 71,000
To adjust for mortgages receivable (334.033)
To adjust for mortgage loans made 334,033
To adjust expenditures for purchases
of land recorded as inventory 1,536,352
To adjust expenditures for cost of
land sold (706,548)
To record excess of revenues over (under)
expenditures for unbudgeted funds:
Sheriff, Inmate Welfare 85,805
Sheriff, Forfeiture
Sheriff, Two Eyes
Total Adjustments (52_093) 830,80
Excess of revenues and other sources
over (under) expenditures and
other uses - GAAP basis LA—L41 704 1 5�2 10IA"11 —LM—a—U2— L 9-25
C-42
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS `
SEPTEMBER 30. 1997
NOTE 18 INTERFUND TRANSFERS
Operating Transfers during the year ended September 30, 1997 consisted of the
following:
PRIMARY GOVERNMENT
Operating Operating
Fund Transfers In Transfers Out
General -fund $ 29,467,169 $ 1,666,150
Special Revenue Funds:
Affordable Housing Programs 42,454 11,287
fine and Forfeiture 27,835,016
Road and Bridges 818,709 61,572
Governmental Fund Type Grants 354,410
Impact Fees - Roads - 818,709
Unicorp Area Service Dist— Planning 100,000
1.215,573 28,826,584
Capital Project:
One Cent Infrastructure Surtax 519,539 1,201,632
Enterprise Fund:
Card Sound Bridge - 50,000
Municipal Service District 901,822 991,829
'Marathon Airport 362,094 120,000
Key West Airport_ 789,537 399,539
2,053,453 1.561.368
$ 33,255,734 $ 33.255.734
COMPONENT KNIT
General Fund $ 100,000 $
Capital Project Fund -� 100,000
$ 100.000 $ 100,000
C-43
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 19 - RISK MANAGEMENT
The; County is exposed to various risks of loss related to tort; theft of,
damage to, and destruction of assets; errors and omissions; injuries to
employees; and natural disasters. During the fiscal years ended 1976, 1984
and 1988, the County established the Worker's Compensation, Group Insurance,
and Risk Management Funds, respectively, as internal service funds to account
for and finance Iits uninsured risks of loss. Under. these programs, the
Worker's Compensation provides $325,000 coverage per claim, The Group
Insurance Fund provides coverage up to $85,000 for each medical claim. Risk
management provides $100,000 for each general liability, public official
liability and auto liability claim and $250,000 for most property damage
claims. Windstorm, Flood and Property Damage insurance excess coverage varies
by individual property. The County 'purchases commercial insurance for claims
in excess' of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past
three years.
All funds of the County participate in the-programs and make payments to the
Worker's Compensation, Group Insurance and Risk Management Funds based on
estimates of the amounts needed to pay prior and current year claims. The
claims liabilities reported at . September 30, 1997 are based on the
requirements of Governmental Accounting Standards Board Statement No. 10,
which requires that a liability for claims be reported if information prior to
the issuance of the financial statements indicates that it is probable that
liability has been incurred at the date ofthe financial statements and the
amount of the loss can be reasonably estimated. Changes in the claims
liability amounts in fiscal year 1996 and 1997 were:
Worker's Group Risk
Compensation Insurance Management Total,
Balance at September 30, 1995 $ 250,000 $ 2,030,876 $ 734,617 $ 3,015,493
Current year claims and
changes in estimates 1,897,842 6,396,551 627,128 8,921,521
Claim payments (1.435.842) (6,508,462) (253.534) (8,197,838)
Balance at September 30, 1996 712,000 1,918,965 1,108,211 3,739,176
C-44
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS.
SEPTEMBER 30. 1997
NOTE 19 -, RISK MANAGEMENT (Continued)
Current year claims and
changes in estimates 1,424,265 7,130,628 380,236 8,935,129
Claim-payments (1.158.066) (6.910.405) (222,839) (8,291,310)
Balance at September 30,. 1997 $ 978.199 $ 2.139.188 $ 1.265.608 $ 4,382.995
NOTE 20 - RETIREMENT PLAN
Substantially all full -time County employees are participants in the Florida
Retirement System, "The System" , a multiple-employer, cost-sharing public
retirement system. The System,- which is controlled by, the State Legislature
and administered- by the State of Florida, Department of Administration, .
Division of, Retirement, covers approximately 587,000 full -time employees of
various governmental units within the State of Florida.
The System provides for, vesting of benefits after 10 years of creditable
service. Normal -retirement benefits are available to employees-who retire at
or after age 62 with 10 or more years of service. Early retirement is
available after 10 years of service with a 5% reduction of benefits for. each
year prior to the normal retirement age.- Retirement benefits are based-upon
age, average compensation and years-of-service credit where average
compensation is computed as the average of ;an individual 's five highest years
of earnings. Employees are not required to contribute to this retirement
system.
The County has no responsibility. to the System other than to make the periodic
payments required by state statutes. The Florida Division of Retirement
issues a publicly available financial report that includes financial
statements and required supplementary information-for the System: The report
may be obtained by writing to Florida Division of Retirement, 2639 Monroe
Street, Building C, Tallahassee, FL 32399-1560.
Participating employer contributions are based upon state-wide rates
established by the State of Florida;. These rates are applied to employee
salaries as follows: regular employees, 17.43%, special risk employees
27.10%, 'and elected. officials, - 27.99%.' The County's contributions made during
the years ended September 30, 1997, 1996 and 1995 were $8,462,000, $8,117,000
C-45
MONR I-LQUN!t—!LQRMA
NOTES TO COMBINED FINANCIAL STATEMENTS
NOTE 20 - RETIREMENT PLAN, (Continued)
and $7,609,000, 'respectively, equal to actuarially determined contribution
requirements for each year. The County has determined, in accordance with
GASB Statement No. 27, that there was no pension liability before or at
transition.
NOTE 21 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition to the retirement plan described in Note 20, the County provides
post retirement health care benefits in accordance with state . statutes
to all employees who retire from the County on or after attaining age 62 with
at least 10 years of service, and who are enrolled in the County's group
health plan. Currently 168 retirees are eligible for this post employment
benefit. Expenditures for post retirement health care benefits are recognized,
as the premiums are paid. During the year ended September 30, 1997,
expenditures of $91,605 were recognized for post retirement health care.
NOTE 22 - DEFERRED COMPENSATION PLAN
The County offers its employees a deferred compensation plan created in
accordance with Internal Revenue Code Section 457. The plan, available to all
employees, permits the to defer a portion of their. salary until future years.
The deferred compensation is not available to employees until termination,
retirement, death, or unforeseeable emergency.
All amounts of compensation deferred under the plan, all property and rights
purchased with those amounts, and all income attributable to those amounts,
property, or rights are (until paid or made available to the employee or other
beneficiary) solely the property and rights of the County (without being
restricted to the provisions of benefits under the plan) , subject only to the
claims of the County's general creditors. Participants' rights under the plan
are equal to those of general creditors of the County in an amount equal to
the fair market value of the deferred account for each participant.
The County has no liability for losses under the plan but does have the duty
of due care that would be required of an ordinary prudent investor. The
County believes that it is unlikely that it will use the assets to satisfy the
claims of general creditors in the future.
C-46
MONROE COUNTY. FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30, 1997
NOTE 22 DEFERRED COMPENSATION PLAN (Continued)
In "August,, 1996, Internal Revenue Service code Section 457 was amended to
require that amounts deferred under a deferred compensation plan maintained by
a state or Local government- must be held in trust for the exclusive benefit of
plan participants and their beneficiar- es. Amounts deferred under existing-
plans need- not comply with the new trust requirements until January l; 1999.
NOTE 23 RECOGNITION OF CLOSURE AND POST CLOSURE COST
State and-federal laws require final cover and closure as well as post closure
care of the County's landfills: Recognition of the liability for closure and
post closure costs ,is based on the landfill capacity used to date. The
landfill capacity of 'the. County's previously operated, 1 andf i 11 s. is 100% used
and has no remaining landfill life. Closure of these landfills was
substantially completed during the year- ended September 30, 1994. The County
has another landfill site which has never been used. Accordingly, no future
closure cost is accruable except for post closure costs estimated to be-
incurred in the coming year.
The Florida Department. of Environmental Protection approved a post closure
operating plan which permits the County- to fund closure and post closure costs
as an operating expense using ,annual appropriations. The landfill is required
by _state and federal laws and regulations to make annual contributions to a
cash escrow -account to meet financial assurance requirements. The landfill is
in compliance with these requirements at September 30, 1997 . with cash and
investments of $1,651,305 held for these purposes. In the event closure
escrows and interest ,earnings prove inadequate due to_ inflation, changes in
technology or additional post closure ,care requirements, these costs may need
to be covered by charges to service users.
NOTE 24 -- LITIGATION
The County is a defendant in various lawsuits and is involved in other
disputes wherein substantial- amounts are claimed. In the opinion. of the.
County,these -suits and claims should not result in judgments or settlements
which, in aggregate; would have a material adverse effect on, the County' s
financial condition.
C-47
MONROE COUNTY, FLORIDA
NOTES TO COMBINED FINANCIAL STATEMENTS
SEPTEMBER 30. 1997
NOTE 25 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The County participates in a number of federally assisted
grant programs. These programs are subject to financial and compliance audits
by the grantors or their representatives. As of March 10, 1998 there were no
material questioned or disallowed -costs as a result of grant audits in process
or completed.
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest
earnings on borrowed construction funds in excess of the interest costs are
required to be rebated to the federal government. The County has estimated
that there will be no significant liability for arbitrage rebate.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the
collection of impact fees may be refunded within one year following the end of
the sixth year from the date on which the impact fee- was paid or within three
months of the noncommencement of construction.
Industrial Development Bonds - By resolution adopted February 21, 1995, the
Board authorized the issuance of $3,400,000 of Industrial Development Revenue
Bonds for the North Key Largo Utility Corporation Project. The bonds were
subsequently issued March 9, 1995 and are secured by a mortgage on certain
real estate owned by The North Key Largo Utility Corporation. These bonds do
not constitute an obligation of the County.
C-48
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THIS PAGE INTENTIONALLY LEFT BLANK
'I
GENERAL FUND �I
I
The General Fund is the general operating fund of the County. It is used to
account for all financial resources except for those required to be accounted for
in another fund. The General Fund has a greater number and variety of revenue
sources than any other fund, and its resources finance a wider range of activities.
The resources of the General Fund are ordinarily largely expended and replenished
on an annual basis.
i
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I
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I
i
I
;I
iI
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I
i
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERALFUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues: _
Taxes $ 16,142,404 $ 16,048,520 $ (93,884)
Licenses and Permits 2501 00 413,149 163,149
Intergovernmental 7,929,223 9,608,297 1,679,074
Charges for Services 3,096,261 3,682-1564 586,303
Fines and Forfeitures 168,500 231,510 631010
Investment Income 480,000 1,272,168 792,168
Miscellaneous 2451783 559,325 313,542
Total Revenues 28,312,171 31,8151-533 3,503,362
Expenditures:
Current:
General Government:
Board of County Commissioners 1,261,220 1,164,219 97,001
Clerk-Financial Package r 100,000 51,586 48,414
Clerk of the Court-Administrative 219,883 213,865 6,018
Clerk of the Court-Jury Management 46,261 45,399 862
Clerk of the Court-Records Management 231,269 230,893 376
Clerk of the Court-Recording 281,576 280,691 885
Clerk of the Court-Information Systems 403,355 403,355 --
Clerk to Board of County Commissioners 733,241 733,241 --
Clerk Circuit Court 1,423 -- 1,423
Public Records Trust Fund 102,287 82,642 19,645
Clerk of the Circuit Court-Criminal 470,711 462,130 8,581
Clerk-of the Circuit Court-Civil' 221,900 220,753 1,147
Clerk of the Circuit Court-Family, 80,246 79,636 610
Clerk of the Circuit Court-Juvenile 60,273 59,458 815
Clerk of the Circuit Court-Probate 39,582 39,083 499
Clerk of the County Court-Criminal 405,902 402,918- 2,984
Clerk of the County Court-Civil 149,805 148,722 1,083
Clerk of the County Court-Traffic 369,090' 367,570 1,520
Criminal Systems 18,490 76,356 2,134
Internal Audit 126,040 91,382 34,658
TDC Audit Function 141,510 110,334 31,176
Insurances-Clerk to Board of County Comm 121,953 113,530 8,423
Insurances-Records Management 68,227 60,185 8,042`
Insurances-Administration 48,023 47,642 381
Insurances-Jury Management 4,977 4,977 --
Insurances-Circuit Criminal 64,931 64,931 --
Insurances-Circuit Civil 32,389
Insurances-Circuit Family 8,374 7,953 421
Insurances-Circuit Juvenile 7,217 7,216 1
D-1 (Continued),
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL FUND - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Insurances-Circuit Probate 4,942 4,941 1
Insurances-Information Systems 28,177 28,177 --
Insurances-County Criminal 67,512 67,511 1
Insurances-County Civil 22,458 22,077 381
Insurances-County Traffic 53,631 53,631 --
County Attorney 813,415 591,250 222,165
Property Appraiser 2,518,487 2,275,756 242,731
Tax Collector 2,659,208 2,586,744 72,464
Sheriff 738,004 722,435 15,569
Circuit Court 531,732 476,796 54,936
Guardian Ad Litem 130,847 122,400 8,447
Court Reporter 324,862 315,307 9,555
County Court 130,256 129,119 1,137
Pretrial Services 438,429 431,273 7,156
State Attorney 129,961 112,978 16,983
Public Defender 183,569 169,306 14,263
Guardianship of Monroe County 69,921 68,850 1,071
Involuntary Civil Commitment Appointment 40,000 30,869 9,131
Supervisor of Elections 813,791 736,300 77,491
County Administrator 322,886 291,405 31,481
Information Systems 1,135,464 1,092,321 43,143
Office of Management& Budget 461,508 410,465 51,043
Quasi External Services 75,000 14,122 60,878
Personnel\Safety 383,327 379,487 3,840
Public Works Management 148,893 147,582 1,311
Public Works Facilities Maintenance 3,909,073 3,759,084 149,989
ADA Compliance 182,872 53,079 129,793
Advertising 5,000 3,516 1;484
Public Safety Management 157,638 155,959 1,679
Community Services Management 99,386 74,972 24,414
Community Services-Marine Projects 58,939 57,893 1,046
Total General Government 22,519,343 20,988,661 1,530,682
Public Safety:
Medical Examiner 299,891 298,470 1,421
Emergency Management 193,296 166,180 27,116
Marathon EOC 62,039 51,760 10,279
Radiological Emerg Preparedness Grant 438 438 --
Emergency Medical Services Coordinator 133,128 126,846 6,282
Fire and Rescue Department 196,592 179,289 17,303
Inter-Agency Communications 252,313 -- 252,313
D-2 (Continued)
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL FUND CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Emergency Medical Air Transportation 50,000
Communications 425,934 397,190 28,744
Red Cross Lower Keys 25,000 25,000 --
Sheriff 28,103,001 27,655,018 447,983
Total Public Safety 29,741,632 28,900,191 841,441
Physical Environment:
Extension Service 150,260 145,983 4,277
Transportation:
County Engineer 75,472 40,451 35,021
Economic Environment:
Housing Authority-HUD 676 676 -
Veteran's Affairs 342,970 328,457 14,513
SFETC Intake 128 128 --
Summer Youth Employment& Training 1,000 1,000 -
Total Economic Environment 344,774 330,261 14,513
Human Services:
Public Works Animal Shelter 664,187 568,312 95,875
Middle Keys Guidance Clinic 501,266 501,225 41
Upper Keys Guidance Clinic 87,859 87,859 --
Care Center for Mental Health 214,629 203,156 11,473
The Heron 25,000 24,998 2.
Monroe County Assoc for Retarded Citizens 30,695 30,695 Welfare-Administration 593,532 578,939 14,593
Welfare Services 799,500 668,567 130,933
Health Care Responsibility Act 180,064 33,977 146,087
Bayshore Manor 381,417 354,840 26,577
Older,Americans Volunteer Program 4,000 1,420 2,580
Legal Aid 17,500 14,173 3,327
Help Line 21,000 21,000 --
Domestic Abuse Shelter 23,000 23,000 --
Hospice of the Florida Keys 50,000 50,000 --
Big Brothers\Big Sisters 21,010 21,010 -
Florida Keys Outreach Coalition 8,000 8,000 --
Florida Keys Children Shelter 26,695 26,695 --
Wesley House 25,000 25,000 --
D-3 (Continued)
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL FUND -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Literacy of America 5,000 5,000
Total Human Services 3,679,354 3,247,866 431,488
Culture and Recreation:
Fine Arts Council 45,000 11,143 33,857
Summer School Recreation Program 54,120 42,924 11,196
Lower Keys AARP 1,500 841 659
Middle Keys AARP 1,500 1,002 498
Upper Keys AARP 1,500 1,500
Big Pine Key AARP 1,500 959 541
Florida Keys Youth Club 30,000 29,744 256
Upper Keys Youth Club 33,600 16,808 16,792
8,000
Heart of the Keys Recreation 4 1 18,000
Big Pine Athletic Association 18,000 18,000
Higgs each 98,150 97,764 386
Historic Florida Keys Preservation Board 4,275 4,275
Monroe County Museums 17,447 14,799 2,648
Library Admin Support 243,538 188,841 54,697
Library Key West 674,711 650,225 24,486
Library Marathon 239,697 190,360 49,337
Library Islamorada 196,557 180,137 16,420
Library Key Largo 255,915 233,726 22,189
Library Big Pine Key 169,325 149,508 19,817
Library Donations-County Wide 70,234 2,125 68,109
Library Donations-Key West 18,655 15,052 3,603
Library Donations-Marathon 4,644 1,843 2,801
Library Donations-Islamorada 9,057 5,547 3,510
Library Donations-Key Largo 10,943 2,535 8,408
Library Donations-Big in 8,099 8,099
Florida History 50 510
Total Cultural and Recreation 2,226,017 1,876,158 349,859
Debt Service:
Principal Retirement 78,792 (78,792)
Interest and Fiscal Charges 8,778 (8,778)
Total Debt Service 87,570 (87,570)
Total Expenditures 58,736,852 55,617,141 3,119,711
D-4 (Continued)
MONROE COUNTY, FLORIDA
SCHEDULE Of REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GENERAL-FUND -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Excess of Revenues Over/
(Under) Expenditures (30,424,681) (23,801,608) 6,623,073
Other Financing Sources/(Uses):
Reserve for Contingencies (564,722) -- 564;722
Operating Transfers from Other Funds 30,318,459 29,467,169 (851,290)
Operating Transfers to Other Funds (1,771,711) (1,666,150) 105,561
Capital Lease Acquisition -- 103,386 103,386
Total Other Financing Sources(Uses) 27,982,026 27904,405 (77,621)
Excess of Revenues and Other Sources
Over/(Under) Expenditures and Other_
Uses- Budgetary Basis (2,442,655) 4,102,797 6,545,452
Total Adjustments -- (59,093) (59,093)
Excess of Revenues and.Other Sources
Over/(Under) Expenditures and Other
Uses- GAAP Basis (2,442,655) 4,043,704 6,486,359
Fund Balance, October 1, 1996 14,216,772 14,216,772 --
Fund Balance, September 30, 1997 $ 11,774,117 $ 18,260,476 $ 61-486,359
D-5
SPECIAL REVENUE FUNDS
AFFORDABLE HOUSING PROGRAM
To account for revenues and expenditures of various low income housing programs.
EINE AND FORFEITURE
To account for revenues received from fines and forfeitures imposed from the
commission of statutory offenses, and ad valorem taxes that are transferred to the
Sheriffs Department and to account for operations of the County's court support system.
RQAD AND BRIDGE
To account for all revenues, operating expenditures and capital improvements
for the County's Road Department.
LAW LIBRARY
To account for all revenues and expenditures for the County's Law Library.
TOjJR[aj-QEYELQEMENj-OjajffiM
To account for the local option three cent bed tax in five district funds and an
Administrative and Promotional Fund for the expenditures of advertising, promo-
tions, and special events of the County Tourist Development Council.
GOVERNMENTAL FUND TYPE !QRANTS
To account for operating revenue and expenditures for certain federal and state
grants.
FIRE AND AMBULANCE DISTRICTS
To account for all revenues and expenditures in three district funds for County
fire and ambulance services. The Fire and Ambulance District#5, Tavernier does
not have a legally adopted budget.
TRANSLATOR SYSTEM SERVICE DISTRICT
To account for all revenues and expenditures for the county's television translator
system.
UNINCORPORATED AREA SERVI-C-E-DISTRICT
To account for all revenues and expenditures for planning, building and zoning
and parks and recreation.
IMEACIT—F
To account for special assessment revenues in five funds of the unincorporated
area from impact fees for roa as, parks and recreation, libraries, solid waste, police
dw
facilities, and Fire and EMS.
i L (Continued)
SPECIAL REVENUE FUNDS-CONTINUED
j
911 ENHANCEMENT FEES
To account for fees levied on;each telephone access line in Monroe County for the
enhancement of the 911 emergency telephone system.
DUCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services for the,
Duck Key District.
II
j LOCAL HOUSING ASSISTANCE
To account for the revenues and expenditures for the administration and imple-
mentation of the Local Housing Assistance Program.
�I
UPPER KEYS HEAT CARE.SPECIAL TAXING DI TRI T
To account for all transportation and hospitalization costs of Monroe.County trauma
patients in Dade County.
NON-AD VALOREM ASSESSMENTS
To account for the non-ad valorem assessment revenues and expenditures for
street and road improvements for Winston Waterways and for water circulation improve-
ments through the installation of culverts in the Jolly Roger Estates and Cudjoe Gardens.
COMPREHENIVE PLAN D AUTHOR(TY
Designated to purchase unbuildable property.Y in the Florida Keys and repackage
�I
the property into appropriate lot sizes to meet the new density and land use plan require-
meets. Property is also purchased for recreational and conservational purposes.
SHERIFF GRAN S
To account for all revenues and expenditures for the Sheriff Department's HIDTA
and Two Eyes grant programs. The Two Eyes Grant Fund does not have a legally
adopted budget.
l
SHERIFF SAFETY SEAT PROGRAM
To account for all revenues and,expenditures for the safety seat program of the
Sheriffs Department.
SHERIFF'S FORFEITURE
To account for the Sheriff Department's revenues produced from forfeitures and
i the prevention, investigation, detection and identification of crime. This
expenditures n e p g ,
fund does not have a legally adopted budget. l
SHERIFF'S OFF-DUTY
To account for the Sheriff Department's revenues and expenditures for the purpose
of providing private security services.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS
SEPTEMBER 30, 1997
Affordable Fine Road
Housing and and Law
Programs Forfeiture Bridge Library
ASSETS
Assets:
Cash and Cash Equivalents $ 156,120 $ 10,116,946 8,212,644 30,883
Investments -- 1,8591515 4,187,128 --
Accounts Receivable:
Other 100 2
Allowance for Other Uncollectible -- -- --
Mortgage Note Receivable 709,288
Allowance for Mortgage Receivable (387,274)
Inventory of Land for Resale -- -- --
Due from Other Funds 55,186 37 963,064
Due from Other Governmental Units -- 1,397,731 462,056 3,255
Interest Receivable 24,097 54,259
Total Assets $ 533,320 , $ 13,398,426 $ 13,879,153 $ 34,138
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts Payable $ 6,193 $ 108,686 $ 254,375 2,134
Tax Anticipation Note -- --
Accrued Wages and Benefits Payable 17,145 91,606
Accrued Comp. Absences Payable 1,843 17,352
Due to Others -- -- --
Due to Other Funds 703 2,067 104,742
Due to Other Governmental Units 10,105 1,934 792
Deposits in Escrow -- 375
Deferred Revenues 322,014
Other Current Liabilities -- 145 --
Total Liabilities 339,015 131,820 469,242 2,134
Fund Equity:
Fund Balances:
Reserved for Encumbrances
Reserved for Land Acquisition
Reserved for Inventory
Reserved for Mortgage Loans
Unreserved, Designated for Beaches -- -- -- --
Unreserved, Undesignated 194,305 13,266,606 13,409,911 32,004
Total Fund Equity 194,305 13,266,606 13,409,911 32,004
Total Liabilities and Fund Equity 533,320 $ 13,398,426 $ 13,879,153 $ 34,138
E-1 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS - CONTINUED
SEPTEMBER 30, 1997
Tourist Tourist Dev. Tourist Tourist
Development, Admin. & Development, Development,
All Districts, Promotional, District#One, District#Two,
Two Cent Two Cent Three Cent Three Cent
ASSETS --------._- — ------ ---__ __
Assets:
Cash and Cash`Equivalents $ 2,359,454 $ 2,964,129 $ 2,184,062 $ 238,741
Investments -- -- --
Accounts Receivable:
Other -- 34 -- --
Allowance for Other Uncollectible -- -- -- --
Mortgage Note Receivable -- -- -- --
Allowance for Mortgage Receivable -- -- -- --
Inventory of,Land for Resale -- -- --
Due from Other Funds 24,760 27,789 14,195 30
Due from Other.Governmental Units 13,784 28,563 12,963 1,157
Interest Receivable -- -- -- -
Total Assets $ 2,397,998 $ 3,020,515 $ 2,211,220 $ 239,928
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts Payable $ 215,524 $ 175,433 $ 101,406 $ 8,525
Tax Anticipation-Note -- -- -- --
Accrued Wages and Benefits Payable 298 2,385 756 550
Accrued Comp. Absences Payable 129 1,032 224 --
Due to Others -- -- -- --
Due to Other Funds -- -- -- --
Due to Other Governmental Units 305 --
Deposits in Escrow -- -- -- --
Deferred Revenues -- -- -- --
Other Current Liabilities -- -- --
Total Liabilities 216,256 178,850 103,897 9,075
Fund Equity:
Fund Balances:
Reserved for Encumbrances
Reserved for Land Acquisition -- -- -- --
Reserved for Inventory -- -- - --
Reserved for Mortgage Loans -- -- -- --
Unreserved, Designated for Beaches - -- 388,126 --
Unreserved, Undesignated 2,181,742 2,841,665 1',719,197 230,853
Total Fund Equity 2,181,742 2,841,665 2,107,323 230,853
Total Liabilities and Fund Equity $_ 2,397,998_ $ 3,020,515 $ 2,211,220 $ 239,928
E-2
Tourist Tourist Tourist Fire &Amb.
Development, Development, Development, Governmental District#1, Fire &Amb.
Dist. #Three, Dist. #Four, District#Five, Fund Type Lower and District#5,
Three Cent Three.Cent Three Cent Grants Middle Keys Tavernier
$ 414,878 $ 509,346 $ 603,873 $ 9,457,440 $ 1,811,327 $ --
-- -- -- -- 55,140 --
r 1,851,326
-- -- -- -- (1,615,372) --
25 7,067 4,073 267,315 2,262 --
1,597 2,415 3,040 528,774 49,211 7- ---- -- -- 715 -
$ 416,500 $ 518,828 $ 610,986 $ 10,253,529 $ 2,154,609 $ --
$ 6,339 $ 9,643 $ 17,529 $ 86,531 $ 147,260 $ --
34 37 47 81,969 97,679 --
16 17 21 34,445 12,080 --
-- -- -- 95,349 2,244 --
-- -_ -- 50,844 1,403 --
-_ 8,059,143 -- --
6,389 9,697 17,597 8,408,281 260,666 --
5,758 92,016 --
410,111 509,131 593,389 1,839,490 1,801,927 --
410,111 509,131 593,389 1,845,248 1,893,943 --
$ 416,500 $ 518,828 $ 610,986 $ 10,253,529 $ 2,154,609 $ --
E-3 (Continued)
,MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS - CONTINUED
SEPTEMBER 30, 1997
Translator Unincorp. Unincorp.
Fire & Amb. System Area Service Area Service
District#6, Service Dist., Planning, District,
Key Largo District Bldg: &Zoning Parks& Rec.
ASSETS
--
Assets:
Cash and Cash Equivalents $ 405,285 $ 52,671 $ 3,278,131 $ 547,818
Investments -- -- 887,444 --
Accounts Receivable:
Other 8 2,090 5 1
Allowance for Other Uncollectible - -- -- --
Mortgage Note Receivable -- -- -- --
Allowance for Mortgage Receivable -- -- --
Inventory of Land for Resale -- -- -- --
Due from Other Funds -- -- 1,200 255
Due from Other Governmental Units 4,516 223 71,705 13,973
Interest Receivable - -- 11,500 --
Total Assets $ 409,809 $ 54,984 $ 4,249,985 $ 562,047
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts Payable $ 15,929 $ 17,886 $ 125911 $ 24,263
Tax Anticipation Note -- -- -- --
Accrued Wages and Benefits Payable 1;288 - 139,445 22,602,
Accrued Comp. Absences Payable -- -- 31,944 3,012
Due to Others - -- -- --
Due to Other Funds -- - 73,099 1,510
Due to Other Governmental Units 690 -- 414 34,568
Deposits in Escrow -- --' -- 6,000
Deferred Revenues -- - --
Other Current Liabilities -- -- --
Total Liabilities 17,907 17,886 370,813 91,955
Fund Equity:
Fund Balances`
Reserved for Encumbrances 12,755 -- 90 --
Reserved for Land Acquisition -- -- --
Reserved for Inventory -- -- -- -
Reserved for Mortgage Loans -- - -
Unreserved, Designated for Beaches -- _ -- -- --
Unreserved, Undesignated 379,147 37,098 3,879,082 470,092
Total Fund Equity 391,902 37,098 3,879,172 470,092
Total liabilities and Fund Equity $ 409,809 $ 54,984 $ 4,249,985 $ 562,047
E-4
Impact Fees, Impact Fees, Impact Fees,
Impact Fees, Parks and Impact Fees, Impact Fees, Police Fire and
Roadways Recreation Libraries Solid Waste Facilities EMS
$ 5,475,674 $ 495,869 $ 368,063 $ 162,340 $ 721,669 $ 134,523
1,678,457 -- -- -- _- --
-- 4,295 -- --21,750 -- -- --
$ 7,175,881 $ 500,164 $ 368,063 $ 162,340 $ 721,669 $ 134,523
$ 339 $ 3,000 $ 27,979 $ -- $ 26,250 $ --
-- -- -- -- 28 --
818,735 7,328 -- -- 2,846 --
819,074 10,328 27,979 -- 29,124 --
6,356,807 489,836 340,084 162,340 692,545 134,523
6,356,807 489,836 340,084 162,340 692,545 134,523
$ 7,175,881 $ 500,164 $ 368,063 $ 162,340 $ 721,669 $ 134,523
E-5 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS- CONTINUED
SEPTEMBER 30, 1997
Upper Keys
911 Duck Key Local Health Care
Enhancement Security Housing Special
Fees District 'Assistance Taxing Dist.
ASSETS _ __- ------ ------. ----__ — _
Assets:
Cash and Cash Equivalents $ 560,436 $ 71,497 $ 162,337 $ 1,535,345_
Investments -- -- 2,227,209
Accounts Receivable:
Other, 25,493 -- -- --
Allowance for Other Uncollectible -- -- -_
Mortgage Note Receivable -- -- 1,181,308 --
Allowance for Mortgage Receivable -- -- -- --
Inventory of Land for Resale -- -- -- --
Due from Other Funds -- -
Due from Other Governmental Units -- 2 314,405 --
Interest Receivable -- - 25,694 28,862
Total Assets $ 585,929 $ 71,499 $ 1,683,744 $ 3,791,416
LIABILITIES AND FUND EQUITY,
Liabilities:
Accounts Payable $ 12,042 $ 4,760 $ 4,296 $ 1,886,
Tax Anticipation Note -- -- -- -- "
Accrued Wages and Benefits Payable -- -- -- 3,789
Accrued Comp. Absences Payable -- - - --
Due to Others -- -- -- --
Due to Other Funds -- -- -- --
Due to Other Governmental Units - -- 254 206.`
Deposits in Escrow =- - -- --
Deferred Revenues -- -- 1,181,308 --
Other Current Liabilities -- -- -- --
Total Liabilities 12,042 4,760 1,185,858 5,881
Fund Equity:
Fund Balances:
Reserved for Encumbrances 9,024 -- -- 185
Reserved for Land Acquisition - -- -- --
-Reserved for Inventory -- -- -- --
Reserved for Mortgage Loans - -- -- --
Unreserved, Designated for Beaches --
Unreserved, Undesignated 564,863 66,739 497,886 3,785;350
Total Fund Equity 573,887 66,739 497,886 3,785,535
Total Liabilities and Fund Equity $ 585,929 $ 71,499 $ 1,683,744 $ 3,791,416
E-6
Cudjoe Jolly Roger Winston Comprehensive Sheriff
Gardens Estates Waterway Plan Sheriff Safety
Municip. Svc. Municip. Svc. Municip. Svc. Land HIDTA Seat
Culy. Dist. Culv. Dist. Taxing Dist. Authority Grants Program
$ 199,613 $ 78,427 $ 69,180 $ 9,842,228 $ (687,840) $ 10,812
__ -- -- -- 2,100,980 --
-- -- -- 1,295 502 --
-- -- -- 108,457 -- --
__ -- 7,561,549 -- --
-- -- 1 205,914 913,794 --
$ 199,613 $ 78,427 $ 69,181 $ 17,719,443 $ 2,327,436 $ 10,812
1,090,835 $ --
-- -- 59,000 -- --
112 86 -- 1,981 148,081 --
-- -- -- -- 43,779 --
-- -- -- -- -- 10
4,381 2,429 -- -- 1,010,611 --
-- -- -- -- 34,130 --
4,493 2,515 59,000 1,981 2,327,436 10
-- -® -- 4,084,230 -- --
-- -- -- 7,561,549 -- --
-- -- 108,457
195,120 75,912 10,181 5,963,226 -- 10,802
195,120 75,912 10,181 17,717,462 -- 10,802
$ 199,613 $ 78,427 $ 69,181 $ 17,719,443 $ 2,327,436 $ 10,812
E-7 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE
ALL SPECIAL REVENUE F - CONTINUED
SEPTEMBER 30, 1997
Sheriff's Sheriffs Two Eyes
Forfeiture f - uy rant Total
ASSETS __-------
Assets:
Cash and Cash Equivalents 498,964 $ -- -- $ 63,042,885
Investments -- -- 12,995,873
Accounts Receivable:
Other -- 1,615 -- 1,882,471
Allowance for Other Uncollectible -- - -- (1,615,372)
Mortgage NoteReceivable - -- -- -- 1,999,053
Allowance for Mortgage Receivable -- -- -- (387,274)
Inventory of Land for Resale __ __ -- 7,561,549
ue.from Other Funds -- -- -- 1,367,258
Due from Other Governmental Units -- -- 69, 02 4,103,176
Interest Receivable -- -- -- 162877
Total Assets $ 498,964 1,615 69,802 $ 91,116,496
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts Payable $ 9,156 $ 2,50 ,110
Tax Anticipation Note 59,000
Accrued Wages and Benefits Payable 609,918
Accrued.Comp. Absences Payable -- - -- 145,89
Due to Others -- -- -- 10
Due to Other Funds -- 1,615 69, 02 2,17,461
Due to Other Governmental Units 489,808 626,964
Deposits in Escrow -- - -- 6,375
Deferred evenues -- -- -- 9,562,465
Other Current Liabilities -- -- - 15
Total Liabilities 498,964 1,615 69, 02 1 ,712,32
FundEquity:
FundBalances:
Reserved for Encumbrances -- -- 119, 28
Reserved for Land Acquisition 4,084,230
Reserved for Inventory -- -- -- 7,561,549
Reserved for Mortgage Loans -- -- -- 10 ,457
Unreserved, Designated for Beaches -- -® -- 388,126
Unreserved, Undesignated 63,141,964
Total Fund Equity -- -- -- 75,40 ,154
Total Liabilities and Fund Equity $ 4 ,96 $ - -1, 15 6 ,802 91 116, 96
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
ALL SPECIAL REVENUE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Affordable Fine Road
Housing and and Law
Programs Forfeiture_ _ Bridge Library
Revenues:
Taxes $ -- $ 29,206,099 $ 1,945,356 $ --
Licenses & Permits -- -- --
Intergovernmental 446,191 159,712 2,952,878 --
Charges for Services -- 3,038,454 30,493 --
Fines & Forfeitures -- 1,823,021 -- 42,525
Investment Income 10,167 850,231 691,802 907
Miscellaneous 1,823 24,024 37,424 1,348
Total Revenues 458,181 35,101,541 5,657,953 44,780
Expenditures:
Current:
General Government -- 612,055 -- 29,270
Public Safety -- 4,208,535 -- --
Physical Environment -- -- --
Transportation -- -- 5,459,021 --
Economic Environment 500,242 -- 50,700 --
Human Services -- -- 680,660 --
Culture and Recreation -- -- --
Debt Service -- -- -- --
Total Expenditures 500,242 4,820,590 6,190,381 29,270
Excess of Revenues Over/
(Under) Expenditures (42,061) 30,280,951 (532,428) 15,510
Other Financing Sources/(Uses):
Operating Transfers from Other Funds 42,454 -- 818,709 --
Operating Transfers to Other Funds (11,287) (27,835,016) (61,572) --
Total Other Financing Sources/(Uses) 31,167 (27,835,016) 757,137 --
Excess of Revenues and Other
Sources Over/(Under) Expenditures
& Other Uses (10,894) 2,445,935 224,709 15,510
Fund Balance, October 1, 1996 205,199 10,820,671 13,185,202 16,494
Residual Equity Transfer In -- -- -- --
Residual Equity Transfer Out -- -- -- --
Fund Balance, September 30, 1997 $ 194,305 $ 13,266,606 $ 13,409,911 $ 32,004
E-9 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
ALL SPECIAL REVENUE FUNDS -`CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Tourist Tourist Dev. Tourist Tourist
Development, Admin. & Development, Development,
All Districts, Promotional, District#One, District#Two,
Two Cent Two Cent Three Cent Three Cent
Revenues:
Taxes $ 2,079,393 $ 4,308,911 $ 1,743,543 $ 171,342
Licenses,& Permits -- -- -- --
Intergovernmental -- -- -- --
Charges for Services 25,008 51,821 20,499 1,169
Fines & Forfeitures -- -- -- --
Investment Income 106,754 121,286 100,594 10,597
Miscellaneous 693 12,612 -- 1,241
Total Revenues 2,211,848 4,494,630 1,864,636 184,349
Expenditures:
Current:
General Government -- -- -- --
Public Safety -- -- -- --
Physical Environment` -- -- -- --
Transportation -- -- --Economic Environment 1,708,736 3,775,403 1,368,546 126,675
Human Services -- -- -- --
Culture and Recreation
Debt Service
Total Expenditures 1,708,736 3,775,403 1,368,546 126,675
Excess of Revenues Over/
(Under) Expenditures 503,112 719,227 496,090 57,674
Other Financing Sources/(Uses):
Operating Transfers from Other Funds
Operating Transfers to Other Funds -- -- -- --
Total Other Financing Sources/(Uses)
Excess of Revenues and Other
Sources Over/(Under) Expenditures
&Other Uses 503,112 719,227 496,090 57,674
Fund Balance, October 1, 1996 1,678,630 2,122,438 1,611,233- 173,179
Residual Equity Transfer In -- -- -- --
Residual Equity Transfer Out -- -- -- --
Fund Balance, September 30, 1997 $ 2,181,742 ;$ 2,841,665 $ 2,107,323 $ 230,853
E-10
Tourist Tourist Tourist Fire &Amb.
Development, Development, Development, Governmental District#1, Fire &Amb.
Dist. #Three, Dist. #Four, District#Five, Fund Type Lower and District#5,
Three Cent Three Cent Three Cent Grants Middle Keys Tavernier
$ 366,351 $ 398,974 $ 513,941 $ -- $ 3,720,181 $ --
-- -- -- 3,587,070 8,590 --
1,603 8,067 7,076 144,683 689,006 --
16,839 20,588 23,068 483,530 156,638 --
-- -- -- 80,388 3,615 -®
384,793 427,629 544,085 4,295,671 4,578,030 --
-- -- -- 1,175,132 172,217 --
-- -- -- 292,373 4,242,536 --
-- -- -- 326,394 -- --
-- -- -- 163,751 -- --
293,469 261,486 298,725 405,666 -- --
-- -- -- 1,756,752 -- --
-- -- -- 63,372 -- --
293,469 261,486 298,725 4,183,440 4,414,753 --
91,324 166,143 245,360 112,231 163,277 --
-- -- -- 354,410 -- -
-- -- - 354,410
91,324 166,143 245,360 466,641 163,277 --
318,787 342,988 348,029 1,378,607 1,252,097 478,569
-- -- -- -- 478,569 --
-- -- -- -- -- (478,569)
$ 410,111 $ 509,131_ $ 593,389 $ 1,845 248_ $ 1,893,943 $ --
E-11 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
ALL SPECIAL REVENUE FUNDS -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Translator Unincorp. Unincorp.
Fire &Amb. System Area Service Area Service
District#6, Service Dist.,Planning, District,
Key Largo District Bldg. &Zoning Parks & Rec.
Revenues:
Taxes $ 394,733 $ 341 $ 3,461,237 $ 1,024,555,
Licenses & Permits -- -- 1,814,310 --
Intergovernmental -- - 4,850 1,340
Charges for Services -- 384,010 45,174
Fines & Forfeitures - -- -- 23,759 --
Investment Income 27,606 3,084 248,848 46,923
Miscellaneous, -- 27 10,043 27,892
Total Revenues 422,339 3,452 -5,947,057 1,145,884
Expenditures:
Current: ,
General Government 14;051 -- 2,206,683 --
Public Safety 358,266 -- 2,251,051 --
Physical Environment - -- 456,619 --
Transportation -- -- --
Economic Environment -- -- -- --
Human Services -- _-
Culture and Recreation -- 27,138 -- 1,081,184
Debt Service -- -- -- --
Total Expenditures 372,317 27,138 4,914353 1,081,184
Excess of Revenues Over/
(Under) Expenditures 50,022 (23,686) 1,032,704 64,700
Other Financing Sources/(Uses):
Operating Transfers from Other Funds -- -- -- --
Operating Transfers to Other Funds -- -- (100,000) --
Total Other Financing Sources/(Uses) -- -- (100,000) --
Excess'of Revenues and Other
Sources Over/(Under) Expenditures
& Other Uses '50,022 (23,686) 932,704 64,700
Fund Balance, October 1, 1996 341,880 60,784 2,946,468 405,392
Residual Equity Transfer In -- -- - --
Residual Equity Transfer Out -- -- - --
Fund Balance, September 30, 1997 $ 391,902 $ 371098 $ 3,879,172 $ 470,092
E-12
Impact Fees, Impact Fees, Impact Fees,
Impact Fees, Parks and Impact Fees, Impact Fees, Police Fire and
Roadways Recreation Libraries Solid Waste Facilities EMS
370,423 40,690 20,462 7,505 39-1189 10,632
289,924 86,730 87,653 20,782 45,593 31,628
660,347 127,420 108,115 28,287 84,782 42,260
116,241 120,361
64 -- --
666
419,880 189,734
666 419,880 189,734 64 116,241 120,361
659,681 (292,460) (81,619) 28,223 (31,459) (78,101)
(818,709)
(818,709)
(159,028) (292,460) (81,619) 28,223 (31,459) (78,101)
6,515,835 782,296 421,703 134,117 724,004 212,624
6,356,807 $ 489,836 3 340,084 $ 162,340 $ 692,545 $ 134,523
E-1 3 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
ALL SPECIAL REVENUE FUNDS - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Upper Keys
911 Duck Key Local Health Care
Enhancement Security Housing Special
Fees District Assistance Taxing Dist.
Revenues:
Taxes $ -- $ -- $ -- $ 8
Licenses & Permits -- - -
Intergovernmental -- -- 724,469 --
Charges for Services 303,075 -- --
Fines & Forfeitures -- -- -- --
Investment Income 25,808 4,517 19,169 212-1076
Miscellaneous -- 68,458 23,574 752.
Total Revenues 328,883 . 72,975 767,212 212,836
Expenditures:
Current:
General Government -- 2,001 -- 110
Public Safety 199,823 57,060 -- --
Physical Environment -- -- - --
Transportation -- -- --
Economic Environment -- -- 497,816 --
Human Services -- -- -- 142,957
Culture and Recreation -- -- -- --
Debt Service -- -- 7-
Total Expenditures 199,823 59,061 497,816 143,067
Excess of Revenues Over/
(Under) Expenditures 129,060 13,914 269,396 69,769
Other Financing Sources/(Uses):
Operating Transfers from Other Funds
Operating Transfers to Other Funds -- -- -- --
Total Other Financing Sources/(Uses) - -- -- --
Excess of Revenues and Other
Sources Over/(Under) Expenditures
& Other Uses 129,060 13,914 269,396 69,769
Fund Balance, October 1, 1996 444,827 52,825 228,490 3,715,766
Residual Equity Transfer In -- -- - --
Residual Equity Transfer Out -- -- - --
Fund Balance, September 30, 1997 $ 573,887 $ 66,739 $ 497,886 $ 3,785,535
E-14
Cudjoe Jolly Roger Winston Comprehensive Sheriff
Gardens Estates . Waterway Plan Sheriff Safety
Municip. Svc. Municip. Svc. Municip. Svc. Land HIDTA Seat
Culv. Dist. Culy. Dist. Taxing Dist. Authority Grants Program
-- -- -- 2,001,775 8,177,026 --
-- _- -- 114,232 -- --
10,355 4,088 3,498 496,937 -- --
-- -- 29,205 719,197 -- 30
10,355 4,088 32,703 3,332,141 8,177,026 30
-- -- 820 954,802 -- --
-- -- -- 8,177,026 --
11,056 6,695 -- -- -- --
-- -- 8,925
11,056 6,695 9,745 954,802 8,177,026 --
(701) (2,607) 22,958 2,377,339 -- 30
(701) (2,607) 22,958 2,377,339 -- 30
195,821 78,519 (12,777) 15,340,123 -- 10,772
$ _ 195,120 $ 75,912 $ 10,181 $ 17,717,462 $ -- $ 10,802
E-15 (Continued)
MONROE COUNTY, FLORIDA
COMBININGT T T OF REVENUES, EXPENDITURES
CHANGES IN-FUND
L SPECIAL REVENUE F CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER , 1
Sheriff s Sheriff s Two Eyes,
Forfeiture Off-Duty rant Total
Revenues: _
Taxes -- - $ -- 49,33 ,965
Licenses & Permits -- -- 1,814,310
Intergovernmental 605,172 - 69,802 18,738,875
Charges for Services -- 4,008 4,868,378
Fines & Forfeitures 1, 2,395 -- - 3,331,700
Investment Income 6,096 -- -- 4,190,907
Miscellaneous -- -- -- 1,60 ,656
Total Revenues 2,053,663 4,008, 69,802 83,883,791
Expenditures:
Current:
General Government 5,167,141
Public Safety 2,053,663 4,008 69,802 2 ,150,74
Physical Environment 800,828
Transportation -- -- -- 5,623,438
Economic Environment -- -- -- 9,27,46
Human Services -- -- -- 2,50,369
Culture and Recreation -- -- -- 1,781,308
Debt Service -- -- -- 8,925
Total Expenditures 2,053,663 4,008 69,802 47, 00,21
Excess of Revenues Over/
(Under) Expenditures -- -- -- 36,483,573
.Other Financing Sources/(Uses):
Operating Transfers from Other Funds -- -- 11215,573
Operating Transfers to Other Funds' -- -- -- (28, 26,54)
Total Other Financing Sources/(Uses) -- -- -- (27,611,011)
Excess of Revenues and Other
SourcesOver/(Under) Expenditures
Other Uses 81,872,562
Fund Balance, October 1, 1996 66,531,592
Residual Equity Transfer In 478,569
Residual Equity Transfer Out -- -- -- ( 7 ,56 )
Fund Balance, September 30, 1997 _ _-_ $ ._ __. 75,404,154
E-16
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 447,391 $ 446,191 $ (1,200)
Investment Income 7,500 10,167 2,667
Miscellaneous -- 1,823 1,823
Total Revenues 454,891 458,181 3,290
Expenditures:
Current:
Economic Environment:
Affordable Housing Initiatives 23,000 -- 23,000
Elderly Homeowner Rehabilitation 26,051 4,837 21,214
Emergency Home Disaster Relief 43,000 6,675 36,325
Home Investment Partnership Program 447,391 446,191 1,200
Plan 2000 48,634 42,455 6,179
Rental Rehab 24,934 84 24,850
Total Expenditures 613,010 .500,242 112,768
Excess of Revenues Over/
(Under) Expenditures (158,119) (42,061) 116,058
Other Financing Sources/(Uses):
Reserve for Contingencies (3,370) -- 3,370
Operating Transfers from Other Funds 48,634 42,454 (6,180)
Operating Transfers to Other Funds (38,120) (11,287) 26,833
Total Other Financing Sources/(Uses) 7,144 31,167 24,023
Excess of Revenues and Other Sources
Over/(Under) Expenditures and Other Uses (150,975) (10,894) 140,081
Fund Balance, October 1, 1996 205,199 205,199 --
Fund Balance, September 30, 1997 $ 54,224 $ 194,305 $ 140,081
E-17
MONROE COUNTY, FLORIDA
STATEMENTF REVENUES, EXPENDITURES
BALANCE-BUDGETCHANGES IN FUND L
FINE AND FORFEITURE CI L REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER , 1 7
Variance
Favorable
Budgetcual (Unfavorable)
Revenues:
Taxes 30,137,095 $ 29,206,099 $ (930,996)
Intergovernmental 152,000 159,712 7,712
Charges for Services 1,65,000 3,038,454 1,373,45
Fines and Forfeitures 1,510,000 1,823,021 313,021
Investment Income 450,000 80,231 Q0,231
Miscellaneous -- 24,024 2 ,024
Total Revenues 33,91 ,095 35,101,51 1,187,46
Expenditures:
Current:
General Government:-
Witness Fees 847,000 61 ,055 24,945
Public Safety:
Sheriffs Other 3,000,210 31000,210 --
LEEA Funds 75,000 75,000 --
Jail Operations 194,780 125,458 69,322
Public Works Correction Facilities 1,051,71 1,007, 67 3, 24
Total Public Safety 4,321781 4, 08,55 113,26
Total Expenditures ,188,71 , 20, 0 3 ,191
Excess of Revenues Over/
(Under) Expenditures 28,745,314 30,280,91 1,53 ,637
Other Financing Sources/(Uses):
Reserve for Contingencies (71,10 ) -- 71,104
Operating Transfers to Other Funds (28,641,005) (27, 3 ,016) 805,989
Total Other FinancingSources/(Uses) (28,712,109) (27,835,016) 877,093
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses 33,205 2,445,935 2, 12,730
Fund Balance, October 1, 1996 10,820,671 10,820,671 --
Fund Balance, September 3 , 197 $ 10,853,876 $ -1 ,266,6. 6 _ 2,412,730
E-1
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE-BUDGET AND ACTUAL
ROAD AND BRIDGE SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
_ Budget Actual (Unfavorable)
Revenues:
Taxes $ 1,775,000 $ 1,945,356 $ 170,356
Intergovernmental 2,755,000 2,952,878 197,878
Charges for Services 19,500 30,493 10,993
Investment Income 500,000 691,802 191,802
Miscellaneous 3,000 37,424 34,424
Total Revenues 5,052,500 5,657,953 605,453
Expenditures:
Current:
Transportation:
Road Department 2,897,526 2,564,896 332,630
Boot Key Bridge 107,525 104,156 3,369
County Engineer 603,954 278,913 325,041
Local Option Gas Tax:
Street Lighting 270,847 261,792 9,055
Local Option Gas Tax Projects 2,100,000 134,965 1,965,035
80% Gas Tax 8,823,159 2,001,104 6,822,055
In-House Projects 250,000 113,195 136,806
Total Transportation 15,053,011 5,459,021 9,593,990
Economic Environment:
Veteran's Affairs Transportation 57,714 50,700 7,014
Human Services:
Transportation - Human Services 742,355 680,660 61,695
Debt Service:
Principal Retirement 1,080 -- 1,080
Interest and Fiscal Charges 144
Total Debt Service 1,224 -- 1,224
Total Expenditures 15,854,304 6,190,381 9,663,923
Excess of Revenues Over/
(Under) Expenditures (10,801,804) (532,428) 10,269,376
E-19 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES iN FUND BALANCE-BUDGET AND ACTUAL
ROAD AND BRIDGE SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual- (Unfavorable)
Other Financing Sources/(Uses):
Reserve for Contingencies (1,668,043) -- 1,668,043
Operating Transfers from Other Funds -- 818,709 818,709
Operating Transfers to Other Funds (100,000) (61,572) 38,428
Total Other Financing Sources/(Uses) (1,768,043) 757,137 2,525,180
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (12,569,847) 224,709 12,794,556
Fund Balance, October 1, 1996 13,185,202 13,185,202 --
Fund Balance, September 30, 1997 $ 615,355 $ 13,409,911 $ 12,794,556
E-20
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
LAW LIBRARY SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Fines and Forfeitures 25,000 $ 42,525 17,525
Investment Income 907 907
Miscellaneous -- 1,348 1,348
Total Revenues 25,000 44,780 19,780
Expenditures:
Current:
General Government:
Operations 34,089 29,270 4,819
Excess of Revenues Over/
(Under) Expenditures (9,089) 15,510 24,599
Other Financing Sources/(Uses):
Reserve for Contingencies (661) 661
Excess of Revenues and Other Sources Over/
(Under).Expenditures and Other Uses (9,750) 15,510 25,260
Fund Balance, October 1, 1996 16,494 16,494
Fund Balance, September 30, 1997 $ 6,7144 $ 32,004, 25,260
E-21
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
TOURIST DEVELOPMENT,ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 1,783,660 $ 2,079,393 $ 295,733 ;
Charges for Services -- 25,008 25,008
Investment Income -- 106,754 106,754
Miscellaneous -- 693 693
Total Revenues 1,783,660 2,211;848 428,188
Expenditures:
Current:
Economic Environment:
Administration 1,173,226 906,801 266,425
Cultural Umbrella 347,000 315,606 31,394
Fishing Umbrella 446,000 392,164 53,836
Diving Umbrella 100,000 94,165 5,835
Total Expenditures 2,066,226 1,708,736 357,490
Excess of Revenues Over/
(Under) Expenditures (282,566} 503,112 785,678
Other Financing Sources/(Uses):
Reserve for Contingencies (206,624) ®- 206,624
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (489,190) 503,1,12 992,302
Fund Balance, October 1, 1996 1,678,630 1,678,630 ®®
Fund Balance, September 30, 1997 $ 1,189,440 $ 2,181,742 $ 9K,302
E-22
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATIVE AND PROMOTIONAL, TWO CENT
SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes 3,696,094 4,308,911 612,817
Charges for Services -- 51,821 51,821
Investment Income 121,286 121,286
Miscellaneous -- 12,612 12,612
Total Revenues 3,696,094 4,494,630 798,536
Expenditures:
Current:
Economic Environment:
Advertising and Promotion 3,897,161 3,438,314 458,847
Administrative Services 451,378 337,089 114,289
Total Expenditures 4,348,539 3,775,403 573,136
Excess of Revenues Over/
(Under) Expenditures (652,445) 719,227 1,371,672
Other Financing Sources/(Uses):
Reserve for Contingencies (434,854) 434,854
Excess of Revenues and Other Sources Over/
( Under) Expenditures and Other Uses (1,087,299) 719,227 1,806,526
Fund Balance, October 1, 1996 2,122,438 2,122,438
Fund Balance, September 30, 1997 $ 111,035,139 $ 2,841,665 1,806,526
E-23
MONROE COUNTY, FLORIDA
STATEMENT OF,REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#ONE, THREE CENTSPECIAL.REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 1,480,721 $ 1,743,543 $ 262,822
Charges for Services' -- 20,499 20,499
Investment Income -- 100,594 100,594
Total Revenues 1,480,721 1,864,636 383,915
Expenditures:
Current:
Economic Environment:
TDC'Administrative 45,837 30,325 15,512
Tourist Information Services 219,000 217,730' 11270
Bricks and Mortar 252,389 247,298 5,091
Special Events, 397,326 135,400 261,926
Promotion and Advertising 744,328 657,229 87,099
Beaches 263,100 80,564 182,536
Total Expenditures 1,921,980 1,368546 553,434
Excess of Revenues Over/
(Under) Expenditures (441,259) 496,090 937,349
Other Financing Sources/(Uses):
Reserve for Contingencies (162,787) -- 162,787
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (604,046) 496,090 1,100,136
Fund Balance,'October 1, 1996 1,611,233 1,611,233 --
Fund Balance, September30, 1997 $ 1,007,187 $ 2,107,323 $ 1,100,136
E-24
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#TWO, THREE CENT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes 149,374 171,342 $ 21,968
Charges for Services -- 1,169 1,169
Investment Income 10,597 10,597
Miscellaneous - 1,241 1,241
Total Revenues 149,374 184,349 34,975
Expenditures:
Current:
Economic Environment:
TDC Administrative 4,945 3,221 1,724
Tourist Information Services 53,500 52,550 950
Bricks and Mortar 24,332 19,850 4,482
Special Events 8,673 3,008 5,665
Promotion and Advertising 73,391 , 48,046 25,345
Total Expenditures 164,841 126,675 38,166
Excess of Revenues Over/
(Under) Expenditures (15,467) 57,674 73,141
Other Financing Sources/(Uses):
Reserve for Contingencies 16,485
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (31,952) 57,674 89,626
Fund Balance, October 1, 1996 173,179 173,1179
Fund'Balance, September 30, 1997 $ 141,227 $ 230,853 $ 89,626
E-25
MONROE COUNTY, FLORIDA _
STATEMENT OF'REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT; DISTRICT #THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 336,572 $ 366,351 $ 29,779
Charges for Services -- 1,603 1,603
Investment Income -- 16,839 16,839
Total Revenues 336,572 384,793, 48,221
Expenditures:
Current:
Economic Environment:
TDC Administrative 10,873 6,021 4,852
Tourist Information Services 72,800 70,524 - 2,276
Bricks and Mortar 51,950 29,735 22,215
Special Events 31,826 -- 31,826
Promotion and Advertising 194,953 187,189 7,764
Total Expenditures 362,402 293,469 68,933
Excess of Revenues Over/
(Under)Expenditures (25,830) 911324 117,154
Other Financing Sources/(Uses):
Reserve for Contingencies (36,239) -- 36,239
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (62,069) 91,324 153,393
Fund Balance, October 1, 1996 318,787 318,787 --
Fund Balance, September 30, 1997 $ 256,718 $ 4101111 $ 153,393`
E-26
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 343,355 $ 398,974 $ 55,619
Charges for Services -- 8,067 8,067
Investment Income -- 20,588 20,588
Total Revenues 343,355 427,629 84,274
Expenditures:
Current:
Economic Environment:
TDC Administrative 11,056 6,924 4,132
Tourist Information Services 75,000 73,902 1,098
Bricks and Mortar 19,638 18,866 772
Special Events 46,855 1,721 45,134
Promotion and Advertising 215,973 160,073 55,900
Total Expenditures 368,522 261,486 107,036
Excess of Revenues Over/
(Under) Expenditures (25,167) 166,143 191,310
Other Financing Sources/(Uses):
Reserve for Contingencies (36,852) -- 36,852
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (62,019) 166,143 228,162
Fund Balance, October 1, 1996 342,988 342,988 --
Fund Balance, September 30, 1997 $ 280,969 $ 509,131 $ 228,162
E-27
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT"#FIVE, THREE CENT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 429,855 $ 513,941 $ 84,086
Charges for Services -- 7,076 -7,076
Investment Income -- 23,068 23,068
Total Revenues 429,855 544,085 114,230
Expenditures:
Current:
Economic Environment:
TDC Administrative 13,781 8,867 4,914
Tourist Information Services 92,400 92,4.00 --
Bricks and Mortar 138,281 24,057 114,224
Special Events 20,267 -- 20,267
Promotion and Advertising 194,618 173,401 21,217
Total Expenditures 459,347 298,725 160,622
Excess of Revenues Over/
(Under) Expenditures (29,492) 2451360 274,852
Other Financing Sources/(Uses):
Reserve for Contingencies (45,935)
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (75,427) 245,360 320,787
Fund Balance, October 1,'1996 348,029 348,029 --
Fund Balance, September 30, 1997 $ 272,602 $ 593,389 ` $ 320,787
E-28
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 14,008,146 3,587,070 $ (10,421,076)
Charges for Services 189,263 144,683 (44,580)
Investment Income 483,530 483,530
Miscellaneous 54,957 80,388 25,431
Total Revenues 14,252,366 4,295,671 (9,956,695)
Expenditures:
Current:
General Government:
Drug Court Program 200,806 180,425 20,381
Anger Management/Conflict 9,540 6,712 2,828
Local Law Enforcement Block Grant 114,839 103,870 10,969
Juvenile Drug Mentoring 1,000 623 377
Anti Drug Abuse Pretrial 65,892 63,389 2,503
Florida Communities Trust 7,051,549 820,113 6,231,436
Total General Government 7,443,626 1,175,132 6,268,494
Public Safety:
Emergency Management Trust Fund 93,404 91,594 1,810
Radiological Emergency Preparedness 112,954 106,871 6,083
Hurricane Opal 9,093 5,174 3,919
Emergency Management Award Grant 258,655 258,655
Emergency Management Matching Grant 30,110 30,110
Anti Drug Abuse DARE 38,672 28,028 10,644
Hazardous Material Plan Update 5,407 5,407
Hazardous Mitigation 60,707 60,706 1
Total Public Safety 609,002 292,373 316,629
Physical Environment:
Hazardous Waste Curbside Pickup 44,001 12,977 31,024
Derelict Vesse,.Is--Zone 2 66,620 34,188 32,432
Emergency Removal Derelict Vessels 1,792 1,792
Emergency Removal--Cow Key Extension 13,980 13,980
Barcelona Boat Ramp 13,323 13,323
Emergency Removal DV03A.2171 6,300 6,300
Emergency Removal--Buoy Purchase 930 930
Emergency Removal--Reef Relief 25,000 25,000
Emergency Removal DV03A2279 750 750
E-29 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)-
Reinstall Buoys--Smathers Beach 1,770 1,770 --
Derelict Vessel Removal 1996 50,000 49,520 480
Cow Key Channel Marker Repairs 7,465 7,465 --
Derelict-Vessel Removal 1997 60,000 58,352 1,648
Adams Waterway 5,540 5,540 --
Tavernier Creek &Windley Key Contractual 10,725 10,725
Derelict Vessel Removal--2348, 2350-52 2,870 2,870 --
Whale Harbor;Channel 6,390 6,390 --
Vaca Cut No Wake Zone 6,900 6,654 246
Windley Key Channel Markers 13,890 13,644; 246
Emergency Removal-=Marine Debris 15,000 2,718 12,282
Emergency Removal--Snake Creek 8,490 4,245 4,245
Emergency Removal--Bonefish Bay 13,200 6,600 6,600
Emergency Removal--Upper Matecumbe West 9,900 .9,900 --
Emergency Removal Derelict Vessels--Fly 1,600 841 759
Derelict Vessel Removal 97-10 79,050 -- 79,050
Onsite Sewage Disposal 598,250 8,168 590,082
Channel Marking Plan 35,000 25,005 9,995
AD[D Project (FloridaKeys) 9,176 2,000 7,176
Wastewater Management Plan 194,000 9,000 185,000
Total Physical Environment 1,301,912 326,394 975,518
Transportation:
Bicycle/Pedestrian Plan 84,500 74,750 9,750
Study Plan Update 234,265 89001 145,264
Total Transportation 318,765 163,751 155,014
Economic Environment:
Low Income Home Energy Assistance- 143,242 71,925 71,317
Summer Youth Employment&Training 143,173 47,368 95,805
SFETC-JTPA Liaison 50,060 27,01-7 23,043
SFETC Title IIA/IIC/111 Intake 228,245 89,605 138,640
Disaster Relief--Home it 1,057,000 169,751 887,249
Total Economic Environment 1,621,720 405,666 1,216,054
Human Services: -
Grace Jones Daycare Center 3;091 2,435 656
Senior Community Service Employment 402,084 226,480 175,604
E-30 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
GOVERNMENTAL FUND TYPE GRANTS SPECIAL REVENUE FUND -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual --(Unfavorable)
Senior Community Service Employment-Admin 35,509 31,291 4,218
Title IIIC-1 Concregate Meals 226,989 184,740 42,249
Title IIIC-2 Home Delivered Meals 225,760 191,539 34,221
Community Care for the Elderly 1,131,713 645,772 485,941
Community Care for Disabled Adults 212,563 100,650 111,913
Home Care for the Elderly 32,201 17,565 14,636
Title 111-D In-Home Services 39,356 27,866 11,490
Support Services III B 266,409 213,242 53,167
Anti Drug Abuse Keys to Recovery 81,530 56,922 24,608
Sunshine House Transitional Program 9,765 9,765
Alzheimer's Disease Initiative 87,934 48,485 39,449
Total Human Services 2,754,904 1,756,752 998,152
Culture and Recreation:
Sombrero each Restrooms 91,375 91,375
Artificial Reef Program 50,000 50,000
Florida Communities Trust-Swartz#2 2,071,136 63,372 2,007,764
Total Cultural and Recreation 2,212,511 63,372 2,149,139
Total Expenditures 16,262,440 4,183,440 12,079,000
Excess of Revenues Over/
(Under) Expenditures (2,010,074) 112,231 2,122,305
Other Financing Sources/(Uses):
Reserve for Contingencies (291,729) 291,729
Operating Transfers from Other Funds 1,901,803 354,410 (1,547,393)
Total Other Financing Sources/(Uses) 1,610,074 354,410 (1,255,664)
Excess of Revenues and Other Sources
Over/(Under) Expenditures and Other Uses (400,000) 466,641 866,641
Fund Balance, October 1, 1996 1,378,607 1,378,607
Fund Balance, September 30, 1997 $ 978,607 $ 1,845,248 866,641
E-31
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS
SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 3,845,354 $ 3,720,181 $ (125,173)
Intergovernmental 10,000 8,590 (1,410)
Charges for Services 650,000 689,006 39,006
Investment Income" 90,000 156,638 66,638
Miscellaneous -- 3,615 3,615
Total Revenues 4,595,354 4,578,030 (17,324)
Expenditures:
Current:
General Government:
Commissions and Fees 208,000 172,217 35,783
Public Safety:
District 1 Central Services 205,116 112,969 92,147
Fire Rescue- Stock Island 94,536 54,672 39,864
Fire Rescue- Big Coppitt" 191,342 113,167 78,175
Fire Rescue Sugarloaf 131,341 121,636 9,705
Fire Rescue - Big Pine 365,637 205,594 160,043
Fire Rescue - Marathon 215,482 161,609 53,873
Fire Rescue - Conch Key 153,882 122,217 31,665
Fire Rescue - Layton 78,301 60,842 17,459
Fire Rescue- Islamorada 137,630 94,363 43,267
Fire Rescue-Tavernier 174;555 130,985 43,570
Lower& Middle Keys Ambulance District 3,069,005 3,064,482 4,523
Total Public Safety 4,816,827 4,242,536 574,291
Total Expenditures 5,024,827 4,414,753 610,074
Excess of Revenues Over/
(Under) Expenditures (429,473) 163,277 592,750
Other Financing Sources/(Uses):
Reserve for Contingencies (50,759) -- 50,759
E-32 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT #1 - LOWER AND MIDDLE KEYS
SPECIAL REVENUE FUND - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (480,232) 163,277 643,509
Fund Balance, October 1, 1996 1,252,097 1,252,097 --
Residual Equity Transfer In -- 478,589 478,569
Fund Balance, September 30, 1997 $ 771,865 $ 1,893,943 1,122,078
E-33
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT #6 - KEY LARGO SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 400,365 $ 394,733
Investment Income 20,000 27,606 7,606
Total Revenues 420,365 422,339 1,974
Expenditures:
Current:
General Government:
Commissions and Fees 29,378 14,051 15,327
Public Safety:
Key Largo Volunteer Ambulance 231,837 183,430 48,407
Key Largo Volunteer Fire Dept. 238,132 174,836 63,296
Total Public,Safety 469,969 358,266 1-11,703
Total Expenditures 499,347 372,317 127,0130
Excess of Revenues Over/
(Under) Expenditures (78,982) 50,022 129,004
Other Financing Sources/(Uses):
Reserve for Contingencies (10,000) -- 10,000
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (88,982) 50,022 139,004
Fund Balance, October 1, 1996 341,880 341,880 -
Fund Balance, September 30, 1997 $ 252,898 $ 391,902 $- _ _ 139,004
E-34
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
k TRANSLATOR SYSTEM SERVICE DISTRICT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ -- $ 341 $ 341
Investment Income -- 3,084 3,084
Miscellaneous Revenue -- 27 27
Total Revenues -- 3,452 3,452
Expenditures:
Current:
Culture and Recreation:
Translator Operations 40,000 27,138 12,862
Excess of Revenues Over/
(Under) Expenditures (40,000) (23,686) 16,314
Fund Balance, October 1, 1996 60,784 60,784 --
Fund Balance, September 30, 1997 $ 20,784 $ 37,098 _ 16,314
E-35
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, IT
BALANCECHANGES IN FUND ACTUAL
UNINCORPORATED VICE DISTRICT _ PLANNING, BUILDING
SPECIALZONING REVENUE FUND
FOR THE FISCALT 1 7
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
.Taxes 3,571,58 3, 61,237 (110,311)
Licenses and Permits 1,010,000 1, 1 ,310 804,310
Intergovernmental 1 4,000 4,850 850
Charges for Services 240,000 384,010 144,010
Fines and Forfeitures 25,000 23,759 (1,21)
Investment Income 100,000 248,848 14 , 8
Miscellaneous 4,000 10,043 6,043
Total Revenues ,95 ,54 5,97,07 992,509
Expenditures:
Current:
General Government:
Commissions and Fees 202,115 196,434 5,681
Planning and Zoning 1,369,717 1,263,289 106,428
DCA Land Development Regulations 550,000 282,588 267,412
Planning Commission 61,531 1 43,60617,925
Growth Management 421,496 06,33 15,113'
ROGO Implementation 10,000 -- 10,000
Planning and Building Refunds 30,000 14,383 15,617
Total General Government 2,64, 59 2,206,683 438,176
Public Safety:
Building Department 1,373,935 1,365,006 8,929
Code Enforcement 684,137 665,336 1 ,801
Fire Marshall 223,413 220,709 2,704
Total Public Safety 2,281,485 ,21,01 30,434
PhysicalEnvironment:
Environmental Resources 356,520321,584 34,936
Marine Resources 17„771 15, 5 2,76
Total Physical Environment 494,291 456,619 37,672
Total Expenditures 5,420,635 4,914,353 506,282
-36 (Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING, BUILDING AND
ZONING SPECIAL REVENUE FUND - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Excess of Revenues Over/
(Under) Expenditures (466,087) 1,032,704 1,498,791
Other Financing Sources/(Uses):
Reserve for Contingencies (386,186) -- 386,186
Operating Transfers to Other Funds (100,000) (100,000) --
Total Other Financing Sources/(Uses) (486,186) (100,000) 386,186
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (952,273) 932,704 1,884,977
Fund Balance, October 1, 1996 2,946,468 2,946,468 --
Fund Balance, September 30, 1997 $ 1,994,195 $ 3879,172 $ 1,884,977
E-37
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT - PARKS AND RECREATION
SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEP,TEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 1,058,160 $ 1,024,555 $ (33,605)
Intergovernmental 500 1,340 840
Charges for Services 25,000 45,174 20,174
Investment Income 18,000 46,923 28,923
Miscellaneous ®e 27,892 27,892
Total Revenues 1,101,660 1,145,884 44,224
Expenditures: ,
Current:
Culture and Recreation:
Unincorporated School Recreation Program 68,880 59,316 9,564
Parks`& Beaches Unincorporated 1,117,297 1,021,868 95,429
Total Expenditures 1,186,177 1,081,184 104,993
Excess of Revenues Over/
(Under) Expenditures (84,517) 64,700 149,217
Other.Financing Sources/(Uses):
Reserve for Contingencies (15,000) -- 15,000
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (99,517) 64,700 164,217
Fund Balance,October 1, 1996 405,392 405,392 --
Fund Balance; September 30, 1997' $ 305,875 $ 470,092 $ 164,217
E-38
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income 206,000 $ 370,423 164,423
Miscellaneous 312,000 289,924 (22,076)
Total Revenues 518,000 660,347 142,347
Expenditures:
Current:
Transportation:
Fair Share Improvement County Wide 3,659,701 3,659,701
Fair Share Improvement Dist 1 53,240 633 52,607
Fair Share Improvement Dist 2 734,834 734,834
Fair Share Improvement Dist 3 1,406,086 33 1,406,053
Fair Share Improvement Key Colony Beach 170,287 170,287
Total Expenditures 6,024,148 666 6,023,482
Excess of Revenues Over/
(Under) Expenditures (5,506,148) 659,681 6,165,829
Other Financing Sources/(Uses):
Operating Transfers to Other Funds (818,709) (818,709) --
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (6,324,857) (159,028) 6,165,829
Fund Balance, October 1, 1996 ---6,515,835
Fund Balance, September 30, 1997 $ 190,978 $ 6,356,807 $ 6,165,829
E-39
MONROE COUNTY; FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION
SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 39,000 $ 40,690 $ 1,690
Miscellaneous 88,000 86,730 (11270)
Total Revenues 127,000 127,420 420
Expenditures:
Current:
Culture and Recreation:
Fair Share Improvement Dist 1 159,414 340 159,074
Fair Share Improvement Dist 2 28,492 -- 28,492
Fair Share Improvement Dist 3 246,465- -- 246,465
Fair Share Improvement Key Colony Beach 24,768 14,706 10,062
Friendship Park 309,000 304,640 4,360
Big Coppitt Key Park 33,000 -- 33,000
Jesse Hobbs Park 122,000 100,194 21,806
Total.Expenditures 923,139 419,880 503,259
Excess of Revenues-Over/
(Under) Expenditures (796,139) (292,460) 503,679
Fund Balance; October 1, 1996 782,296 782,296 --
Fund Balance,September 30, 1997 $ (13,843) $ 489,836 $ 503,679
E-40
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE FISCAL,YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 10,000 $ 20,462 10,462
Miscellaneous 115,000 87,653 (27,347)
Total Revenues 125,000 108,115 (16,885)
Expenditures:
Current:
Culture and Recreation:
Fair Share Improvement County Wide 170,089 38,504 131,585
Marathon Library 500 500 --
Islamorada Library 219,500 150,730 68,770
County Wide Automation 155,280 — 155,280
Total Expenditures 545,369 189,734 355,635
--------------
Excess of Revenues Over/
(Under) Expenditures (420,369) (81,619) 338,750
Fund Balance, October 1, 1996 421,703 421,703 --
Fund Balance, September 30, 1997 $ 1,334 $ 340,084 $ 338,750
E-41
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE- BUDGET AND ACTUAL
IMPACT FEES-SOLID WASTE SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 5000 $ 7,505 $ 2,505
Miscellaneous 25,000 20,782 (4,21-8)
Total Revenues 30,000 28,287 (1,713)
Expenditures:
Current:
Physical Environment:
Fair Share Improvement Projects 168,119 64 168,055
Excess of Revenues Over/
(Under) Expenditures (138,119) 28,223 166,342
Fund Balance, October 1, 1996 134,117 134,117 --
Fund Balance; September 30, 1997 $ __C4002) $ 162,340 $ 166,342
E-42
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget --- --Actual (Unfavorable)
Revenues:
Investment Income 25,000 $ 39,189 14,189
Miscellaneous 50,000 45,593 (4,407)
Total Revenues 75,000 84,782 9,782
Expenditures:
Current:
Public Safety:
Fair Share Improvement County Wide 33,439 150 33,289
Fair Share Improvement Key Colony each 18,000 13,000 5,000
PK Sheriff Substation 48,000 48,000 --
Vehicle Impound 21,811 21,453 358
Juvenile Detention 350,000 33,282 316,718
Firing Range 100,000 356 99,644
Total Expenditures 571,250 116,241 455,009
Excess of Revenues Over/
(Under) Expenditures (496,250) (31,459) 464,791
Fund Balance, October 1, 1996 724,004 724_,_004_ - ---
Fund Balance, September 30, 1997 227,754 $ 692,545 $ 464,791
E-43
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
IMPACT FEES_- FIRE AND EMS SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 7,100 $ 10,632 $ 3,532
Miscellaneous 38,500 81,628 (6,872)
Total Revenues 45,600 42,260 (3,340)
Expenditures:
Current:
Public Safety:
Fair Share Improvement Dist 1 91,150 44,733 46,417
Fair Share Improvement Dist 2 32,750 31,000 1,750
Fair Share Improvement Dist 3 119,850 44,628 75,222
Fair Share Improvement Key Colony Beach 3,070 -- 3,070
Total Expenditures 246,820 120,361 126,459
Excess of Revenues Over/
(Under) Expenditures (201,220) (78,101) 123,119
Fund Balance, October 1, 1996 212,624 212,624 --
Fund Balance, September 30, 1997 $ 11,404 $ 134,523 $ 123,119
E-44
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
----Budget -- Actual-- ---(-Unfavorable)
Revenues:
Charges for Services $ 230,685 $ 303,075 $72,390
Investment Income 1,000 25,808 24,808
Total Revenues 231,685 328,883 97,198
Expenditures:
Current:
Public Safety:
911 Emergency System 593,231 199,823 393,408
Excess of Revenues Over/
(Under) Expenditures (361,546) 129,060 490,606
Other Financing Sources/(Uses):
Reserve for Contingencies (31,690) -- 31,690
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (393,236) 129,060 522,296
Fund Balance, October 1, 1996 444,827 444,827 --
Fund Balance, September 30, 1997 51,59,11 $ 573,887 522,296
E-45
MONROE COUNTY, FLORIDA'
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 2,000 _$ 4,5.17 $ 2,517
Miscellaneous 65,000 68,458 3,458
Total Revenues 67,000 72,975 5,975
Expenditures:
Current:
General Government:
Commissions and Fees 2,500 2,001 499
'Public Safety: ,
Island Security 86,150 57,060 29,090
Total Expenditures 88,650 59,061 29,589
Excess of Revenues Over/
(Under) Expenditures- (21,650) 13,914 35,564
Other Financing Sources/(Uses):
Reserve for Contingencies (10,000) -- 10,000
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (31,650) 13,914 45,564
Fund Balance, October,1, 1996 52-1825
Fund Balance, September 30, 1997 $ 21,175 $ 66,739 $ 45,564
E-46
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 490,620 $ 724,469 $ 233,849
Investment Income 1,200 19,169 17,969
Miscellaneous -- 23,574 23,574
Total Revenues 491,820 767,212 275,392
Expenditures:
Current:
Economic Environment:
Administration 50,065 50,065 --
Home Ownership/Rehab Existing 505,017 378,930 126,087
Home Ownership/Fair Housing 17,171 17,171 --
Rental Rehabilitation 56,421 51,650 4,771
Total Expenditures 628,674 497,816 130,858
Excess of Revenues Over/
(Under) Expenditures (136,854) 269,396 406,250
Other Financing Sources/(Uses):
Reserve for Contingencies (6,381) -- 6,381
Excess of Revenues and Other Sources
Over/(Under)Expenditures and Other
Uses- Budgetary Basis (143,235) 269,396 412,631
Adjustment for Mortgage Receivables -- (334,033) (334,033)
Adjustment for Mortgage Loans Made -- 334,033 334,033
Total Adjustments -- -- --
Excess of Revenues and Other Sources
Over/(Under) Expenditures and Other
Uses- GAAP Basis (143,235) 269,396 412,631
Fund Balance, October 1, 1996 228,490 228,490 --
Fund Balance, September 30, 1997 $ 85,2.55 $ 497,886 $ 412,631
E-47
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ -- $ 8 $ 8
Investment Income 100,000 212,076 112,076
Miscellaneous -- 752 752
Total Revenues 100,000 212,836 112,836
Expenditures:,
Current:
General Government:
Commissions and Fees 110 110 -
Human Services:
Trauma Care Administration 145,808 128,430 17,378
Transportation and Treatment 1,884;715 11,319 1,873,396
Pre-Transportation Hospital & Physical Care 144,979 3,208 141,771
Upgrading Facilities& Staff Services 869,868 -- 869,868
Total Human Services 3,045,370 142,957 2,902,413
Total,Expenditures 3,045,480 143,067 2,902,413
Excess of Revenues Over/
(Under) Expenditures (2,945,480) 69,769 3,015,249
Other Financing,Sources/(Uses):
Reserve for Contingencies (104,520) -- 104,520
Excess of Revenues and Other Sources Over/
(Under)Expenditures and Other Uses (3,050,000) 69,769 3,119,769
Fund Balance, October 1, 1996 3,715,766 3,715,766 --
Fund Balance, September 30, 1997 $ 665,766 $ 3,785,535 $ 3,119,769
E-48
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
CUDJOE GARDENS MUNICIPAL SERVICE CULVERT DISTRICT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget,----- --- Actual (Unfavorable)
Revenues:
Investment Income $ 5,000 $ 10,355 $ 5,355
Expenditures:
Current:
General Government:
Commissions and Fees 5,000 5,000
Physical Environment:
Cudjoe Gardens Culverts 349,750 11,056 338,694
Total Expenditures 354,750 11,056 343,694
Excess of Revenues Over/
(Under) Expenditures (349,750) (701) 349,049
Fund Balance, October 1, 1996 195,821 195,821
Fund Balance, September 30, 1997 (153,929) $ 195,120 $ 349,049
E-49
MONROE COUNTY,FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
JOLLY ROGER ESTATES MUNICIPAL SERVICE CULVERT DISTRICT
FOR THE FISCAL,YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual- (Unfavorable)
Revenues:
Investment Income $ 500 $ 4,088 $ 3,588
Expenditures:
Current:
Physical Environment:
Jolly Roger Estates Culverts 150475 6,695' 143,780
Excess of Revenues Over/
(Under) Expenditures (149,975) (2,607) 147,368
Fund Balance, October 1, 1996 78,519 78,519 --
Fund Balance, September 30, 1997 $ (71,456 $ 75,912 $ 147,368
E-50
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
WINSTON WATERWAY MUNICIPAL SERVICE TAXING DISTRICT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Investment Income $ 1,000 $ 3,498 $ 2,498
Miscellaneous 25,000 29,205 4,205
Total Revenues 26,000 32,703 6,703
Expenditures:
Current:
General Government
Commissions and Fees 1,000 820 180
Physical Environment:
Winston Waterway 25,025 -- 25,025
Debt Service:
Principal 71,000 71,000 --
Interest 8,925 8,925 --
Total Debt Service 79,925 79,925 --
Total Expenditures 105,950 80,745 25,205
Excess of Revenues Over/(Under)
Expenditures - Budgetary.Basis (79,950) (48,042) 31,908
Adjustment for Repayment of Tax
Anticipation Note 71,000 71,000 --
Excess of Revenues Over/(Under)
Expenditures - GAAP Basis (8,950) 22,958 31,908
Fund Balance, October 1, 1996 (12,777) (12,777) --
Fund Balance, September 30, 1997 $ (21,727) $ 1.01181 $ 31,908
E-51
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED`SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 1,650,000 $ 2,001,775 $ 351,775
Charges for Services 27;000 114,232 87,232
Investment Income 100,000 496,937 396,937
Miscellaneous 200,000 789;197 589,197
Total Revenues 1,977,000 3,402,141 1,425,141
Expenditures:
Current:
General Government:
Administrative 310,600 210,346 100,254
Land and Land Rights Acquisition 7,202,808 1,574,260 5,628,548
Grants and Aid 402,500 -- 402,500
Total Expenditures 7,915,908 1,784,606 6,131,302
Excess of Revenues Over/(Under)
Expenditures -Budgetary Basis (5,938,908) 1,617,535 7,556,443
Adjustment to Report Expenditures for
Land as an Asset 7,202,808 11536,352 (5,666,456)
Adjustment to Report Cost of Land Sold as
an Expenditure -- (706,548) (706,548)
Adjustment to Report Mortgage Repayments as
a Reduction in Assets (70,000) (70,000) --
Total Adjustments 7,132,808 7591-804 (6,373,004)
Excess of Revenues Over/(Under)
Expenditures - GAAP Basis 1,193,900 2,377,339 1,183,439
Fund Balance, October 1, 1996 15,340,123 15,340,123 --
Fund Balance, September 30, 1997 $ 16,534,023 $ 17,717,462 $ 1,183,439
E-52
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
SHERIFF FEDERAL GRANTS SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget— Actual (Unfavorable)
Revenues:
Intergovernmental 12,956,452 $ 8,177,026 (4,779,426)
Expenditures:
Current:
Public Safety 12,956,452 8,177,026 4,779,426
Excess of Revenues Over/
(Under) Expenditures -- -- 7
Fund Balance, October 1, 1996
Fund Balance, September 30, 1997 $
E-53
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
SHERIFF SAFETY SEAT PROGRAM SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance-
Favorable
Budget Actual (Unfavorable)
Revenues:
Charges for Services $ 10,822 $ -- $ (10,822)
Miscellaneous 30 30
Total Revenues: 10,822 30 (10,792)
Expenditures:
Current:
Public Safety 10,822 -- 10,822
Excess of Revenues Over/
(Under) Expenditures -- 30 30
Fund Balance, October 1, 1996 10,772 10,772 -
Fund Balance,September 30, 1997 $ _ 10,772 $ 10,802 $ 30
E-54
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
SHERIFF'S OFF-DUTY SPECIAL REVENUE FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Charges for Services $ 382000 $ 4,008 $ (33,992)
Expenditures:
Current:
Public Safety 38,000 4,008 33,992
Excess of Revenues Over/
(Under) Expenditures -- -- --
Fund Balance, October 1, 199 -- -- --
Fund Balance, September 30, 17
E-55
THIS PAGE INTENTIONALLY LEFT BLANK
,
DEBT SERVICE FUNDS
1993 REFUNDING IMPROVEMENT BONDS-1983
To account for accumulation of resources for and payment of interest
and principal on the long-term debt incurred in the refunding of the 1983
Refunding Improvement Bonds. I�
1993 REFUNDING IMPROVEMENT BONDS-1988
To account for accumulation of resources for and payment of interest
and principal on the long-term debt incurred in the refunding of the 1988 A & B l
Improvement Bonds.
I
1991 SALES TAX REVENUE BONDS
- To account for accumulation of resources for and payment of interest
and principal on the long-term debt incurred in the building of the new Monroe
County Detention Facility.
i
j
'I
I i
I
I
I
I
!I
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL DEBT SERVICE FUNDS
SEPTEMBER 30, 1997
1993 1993 1991
Refunding Refunding Sales Tax
Improvement Improvement Revenue
Bonds-1983 Bonds-1988 Bonds Total
ASSETS
Assets:.
Restricted Assets:
Cash and Cash Equivalents $ 359,281 $ 478,737 $ 821,200 $ 1,659,218 _
Due from Other Funds - - 10,000 10,000
Total Assets $ 359,281 $ 478,737 $ 831,200 $ 1,669 218
LIABILITIES AND FUND EQUITY
Liabilities:
Payable from Restricted Assets:
Accounts Payable $ -- $ -- $ `20,384 $ 20,384
Accrued Interest Payable -- -- 806,665 806,665
Total Liabilities -- -- 827,049 827,049
Fund Equity:
Reserved for Debt Service 359,281 478,737 4,151 842,169
Total Liabilities and
Fund Equity $ 359,281 $ 478,737 $ _ 831,200 $ 1,669,218
F-1
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL DEBT SERVICE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
1993 1993 1991
Refunding Refunding Sales Tax
Improvement Improvement Revenue
Bonds-1983 Bonds-1988 Bonds Total
Revenues: -
Intergovernmental $ 223,250 $ 675,000 $ -- $ 898,250
Investment Income 20,907 10,342 176,907 208,156
Total Revenues 244,157 685,342 176,907 1,106,406
Expenditures:
Debt Service 209,023 667,819 4,997,682 5,874,524
Excess of Revenues Over/
(Under) Expenditures 35,134 17,523 (4,820,775) (4,768,118)
Fund Balance, October 1, 1996 324,147 461,214 7,498,725 8,284,086
Residual Equity Transfer Out -- -- (2,673,799) (2,673,799)
Fund Balance, September 30, 1997 $ 359,281 $ 478,737 $ 4,_151 $ 842,169
F-2
MONROE COUNTY, FLORIDA
COMBINING T OF REVENUES, IT
CHANGES IN F - BUDGET AND ACTUAL
ALLIDEBT SERVICE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER , 1 7
1993 RefundingImprovement o s 1983
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental. 223,250 $ 223,250 $ --
Investment Income 15,000 20,907 5,907
Total Revenues 238,250 2 ,157 5,907
Expenditures:
Debt Service:
Principal Retirement 10,000 180,000 --
Interest 25,790 2 ,790 --
Fiscal Charges 170,547 3,233 167,31
Total Expenditures 376,337 209,023 167,314
Excess of Revenues Over/
(Under) Expenditures (138,07) 35,134 173,221
Other Financing Sources/(Uses):
Reserve for Contingencies (50,000) -- 50,000
Operating Transfers from Other Funds -- -- --
Total Other Financing Sources/(Uses) (50,000) -- 50,000
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (188,087) _ 35,134 223,221
Fund Balance, October 1 196 324,17 32 ,17 --
Residual Equity Transfer Out -- -- --
Fund Balance, September 30, 1997 136,060 $ 359,21 223,221
F-3
1993 Refunding Improvement Bonds - 1988 1991 Sales Tax Revenue Bonds
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
$ 675,000 $ 675,000 $ -- $ -- $ -- $ --
10,000 10,342 342 300,000 176,907 (123,093)
685,000 685,342 342 300,000 176,907 (123,093)
375,000 375,000 -- 3,100,000 3,100,000 --
290,620 290,620 -- 1,698,580 1,698,580 --
135,130 2,199 132,931 891,420 199,102 692,318
800,750 667,819 132,931 5,690,000 4,997,682 692,318
(115,750) 17,523 133,273 (5,390,000) (4,820,775) 569,225
(100,000) -- 100,000 (750,000) -- 750,000
-- __ -_ 4,900,000 -- (4,900,000)
(100,000) -- 100,000 4,150,000 -- (4,150;000)
(215,750) 17,523 233,273 (1,240,000) (4,820,775) (3,580,775)
461,214 461,214 -- 7,498,725 7,498,725 --
-- -- -- -- (2,673,799) (2,673,799)
$ 245,464 $ 478,737 $ 233,273 $ 6,258,725 $ - 4,151 $ (6,254,574)
F-4 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES; EXPENDITURES AND
CHANGES IN FUND BALANCES -BUDGET ANDACTUAL
ALL DEBT SERVICE FUNDS -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 -
Total
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Intergovernmental $ 898,250 $ 898,250 $ --
Investment Income 325,000 208,156 (116,844)
Total Revenues 1,223,250 1,106,406 (116,844)
Expenditures:
Debt Service:
Principal Retirement 3,655,000 3,655,000
Interest 2,014,990 2,014,990 --
Fiscal Charges 1;197,097 204,534 992,563
Total Expenditures 6,867,087 5,874524 992,563'
Excess of Revenues Over/ -
(Under) Expenditures (5,643,837) (4,768,118) 875,719
Other Financing Sources/(Uses): -
Reserve'for Contingencies (900,000) -- 900,000
Operating Transfers from Other Funds 4,900,000 - (4,900,000)
Total Other Financing Sources/(Uses) 4,000,000 -- (4,000,000)
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses (1,643,837) (4,768,118) (3,124,281)
Fund Balance, October 1, 1996 8,284,086 8,284,086 --
Residual Equity Transfer Out -- (2,673,799) (2;673,799)
-Fund Balance, September 30, 1997 $ 6,640249 $ 842,169 $ (5,798,080)
F-5
CAPITAL PROJECT FUNDS
ONE CENT INFRASTRUCTURE SURTAX
To account for capital improvements allocated from the One Cent Infra—
structure Tax.
i
SALES TAX BOND CAPITAL IMPROVEMENTS
To account for capital improvements allocated from the Sales Tax Bond.
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MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL CAPITAL PROJECT FUNDS
SEPTEMBER 30, 1997
Sales Tax
One Cent ' Bond
Infrastructure Capital
Surtax Improvements Total
ASSETS
Cash and Cash Equivalents. $ 16,865,362 $ 94,965 $ 16,960,327
Investments 3,237,610 1,128,466 4,366,076
Accounts Receivable - 4 =- 4
Due from Other Funds 65,663 - 65;663
Due from Other Governmental Units 928,643; -- 928,643
Interest Receivable 41,954' -- 41,954
Total Assets $ 21,139,236 $ 1,223,431 $ 22,362,667
LIABILITIES AND FUND EQUITY
Liabilities:
Accounts Payable $ 513,668 $ -- $ 513,668
Accrued Wages and Benefits Payable 14,578 -- 14,578
-Accrued Compensated Absences Payable. 1,789 -- 1,789`
Due to Other Funds 1,262,278 -- 1,262,,278
Due to Other Governmental Units 650 -- 650
Total Liabilities 1-,792,963 -- 1,792963
Fund Equity: .
Fund Balances, Unreserved 19;346,273 1,223,431 20,569,704
Total Liabilities and Fund Equity $ 21 139,236 $ 1,223431 $ 22,362,667
G=1
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL CAPITAL PROJECT FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Sales Tax
One Cent on
Infrastructure Capital
Surtax Improvements Total
Revenues:
Taxes $ 12,009,003 $ 12,009,003
Charges for Services 199,815 199,815
Investment Income 823,570 61,925 885,495
Miscellaneous 5,902 2,238 8,140
Total Revenues 13,038,290 64,163 13,102,453
Expenditures:
Capital Outlay:
General Government 3,608,903 3,608,903
Public Safety 49,708 49,708
Culture and Recreation 1,044,813
Total Expenditures 4,703,424 4,703,424
Excess of Revenues Over/
(Under) Expenditures 8,334,866 64,163 8,399,029
Other Financing Sources/(Uses):
Operating Transfers from Other Funds 519,539 519,539
Operating Transfers to Other Funds (1,201,632) (1,201,632)
Total Other Financing Sources/(Uses) (682,093) (682,093)
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses 7,652,773 64,163 7,716,936
Fund Balance, October 1, 1996 9,019,701 1,159,268 10,178,969
Residual Equity Transfer In 2,673,799 -- 2,673,799
Fund Balance, September 30, 1997 $ 19,36,27 $- --------1,223,431 20,569,704
G-2
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL -ALL CAPITAL PROJECT FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Capital Projects,
One Cent Infrastructure Surtax
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Taxes $ 10,0001000 $ 12,009,003 $ 2,009,003 "
Charges for Services 199,815 199,1815 --
Investment Income 200,000 823,570 623,570
Miscellaneous -- 5,902 5,902
Total Revenues 10,399,815 13,038,290 2,638,475-
Expenditures:_
Capital Outlay:
General Government:
County Engineer 293,878 -- 293,878
Jackson Square Trailers 3,000 3,000 --
New Judicial Complex 50,000 393 49,607
Old Courthouse 150,600 59,495 90,505
Lester Building 1,172,700 802,987 369,713
Courthouse Annex 200,000 79,050 120,950
Marathon:Govern mentComplex 150,000 1,014 148,986
Plantation Key Courtrooms ` 100,000 13,526 86,474
Plantation Key Garage 47,000 36,958 10,042
Plantation Key Courthouse--Ellis Building, 171,024 4,499 166,525
Truman School 2;600,000 2,066,984, 533,016
Fuel Tank Replacement "90,000 -2;218 87,782
Marathon Garage 12,000 -- 12,000
Cato Building 700,000 32,084 667;916
Marathon HRS Building 730,815 495,317 235,498
Bayshore Manor Improvements 20,000 7,888 12,112
Public Works 100,000 572 99,428
Tavernier HRS . 100,000 '2,918 97,082
Public Safety:
Key Largo Volunteer Fire Department 189 134 55
.Conch Key Volunteer Fire Department 52,000 42,385 9,615
Crawl Key Training 3,000 . 2,948 52`
Detention/Correction Facilities -- -- -
Stock Island-Sheriffs Building 20,000 4,241 15,759
Culture and Recreation:
Development of Parks 108,000 -- 108,000
Wilhelmina L. Harvey Park 60,000 4,349 55,651
Plantation Key Elementary School.Ballfield 75,500 3,922 71,578
Watson Field Tennis 31,000 941 30,059
G-3
Capital Projects,
Sales Tax Bond Capital Improvements Total
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual - (Unfavorable)
10,000,000 $ 12,009,003 $ 2,009,003
-- -- -- 199,815 199,815 --
-- 61,925 61,925 200,000 885,495 685,495
-- 2,238 2,238 -- 8,140 8,140
-- 64,163 64,163 10,399,815 13,102,453 2,702,638
293,878 -- 293,878
-- -- -- 3,000 3,000 --
-- 50,000 393 49,607
-- -- -- 150,000 59,495 90,505
-- -- -® 1,172,700 802,987 369,713
-- -- - 200,000 79,050 120,950
-- -- -- 150,000 1,014 148,986
-- -- -- 100,000 13,526 86,474
-- -- -- 47,000 36,958 10,042
-- -- -- 171,024 4,499 166,525
-- -- 2,600,000 2,066,984 533,016
-- -- -® 90,000 2,218 87,782
-- -- -- 12,000 -- 12,000
-- -- -- 700,000 32,084 667,916
-- -- -- 730,815 495,317 235,498
-- -- 20,000 7,888 12,112
-- -- -- 100,000 572 99,428
-- - -- 100,000 2,918 97,082
-- -- -- 189 134 55
-- -- -- 52,000 42,385 9,615
-- -- -- 3,000 2,948 52
1,100,000 -- 1,100,000 1,100,000 -- 1,100,000
-- -- -- 20,000 4,241 15,759
-- -- -- 108,000 ®® 108,000
-® -- -- 60,000 4,349 55,651
-- -- -- 75,500 3,922 71,578
-- -- -- 31,000 941 30,059
G-4 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL -ALL CAPITAL PROJECT FUNDS - CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30,.1997
Capital Projects,
One Cent Infrastructure Surtax
Variance
Favorable
Budget Actual (Unfavorable)
Harry Harris Park 236,000 234,050 1,950
Bernstein Park 107,500 -754 106,746
Friendship Park 139,858 76,514 63,344
Big Pine Key Senior Center 50,000 -- 50,000
Big Coppitt Key Park 219 187 32
Higgs Beach 117,500 8,465 '109,035
Marr Property 100,000 61,350 38,650
Coco Plum Beach 50,000 - 46 49,954
Sombrero/Switlik Park 67,950 14,314 53,636
Islamorada Library 17,680 10,092 7,588
Coral Shores High School Soccer Field 250,000 1,542 248,458
Marathon Park--Schwartz 300,000 86,976 213,024
Ann's Beach 10,000 8,287 1,713
Boot Key Harbor Marina 606,000 532,443 . 67;557
East Martello Towers--New Roof 100,0W 581 99,419
West Martello Towers--New Roof 100,000 -- 100,000
Total Expenditures 9,286,813 4,703,424 4,583,389
Excess of Revenues Over/
(Under) Expenditures 1,113,002 8,334,866 7,221,864
Other Financing Sources/(Uses):
Reserve for Contingencies (376,355) -- 376;355
Operating Transfers from Other Funds -- 519,539 519,539
Operating Transfers-to Other-Funds (5,520,525) (1,201,632) 4,318,893
Total Other Financing Sources/(Uses) (5,896,880) (682,093) 5,214,787
Excess of Revenues and Other Sources_ Over/
.,(Under) Expenditures and Other Uses (4,783,878) 7,652,773 12,436,651
Fund Balance, October 1, 1996 9,019,701 9,019,701 --
Residual Equity Transfer In -- 2,673799 2673,799
Fund Balance, September 30, 1997 $ 4,235 823 $ ___ 19,346,273 $ 15,110,450
G-5
Capital Projects,
Sales Tax Bond Capital Improvements Total
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable)
-- -- -- 236,000 234,050 1,950
-- ®- -- 107,500 754 106,746
-- -- -® 139,858 76,514 63,344
-- -- -- 50,000 -- 50,000
-- -- -- 219 187 32
-- -- -- 117,500 8,465 109,035
-- -- -- 100,000 61,350 38,650
-- -- 50,000 46 49,954
-- -- -- 67,950 14,314 53,636
-- -- -- 17,680 10,092 7,588
-- -- -- 250,000 1,542 248,458
-- -- -- 300,000 86,976 213,024
-- -- -- 10,000 8,287 1,713
-- -- -- 600,000 532,443 67,557
-- -- 100,000 581 99,419
-- -- -- 100,000 - 100,000
1,100,000 -- 1,100,000 10,386,813 4,703,424 5,683,389
(1,100,000) 64,163 1,164,163 13,002 8,399,029 8,386,027
(400,000) -- 400,000 (776,355) -- 776,355
-- -_ 519,539 519,539
-- -- -- (5,520,525) (1,201,632) 4,318,893
(400,000) -- 400,000 (6,296,880) (682,093) 5,614,787
(1,500,000) 64,163 1,564,163 (6,283,878) 7,716,936 14,000,814
1,159,268 1,159,268 -- 10,178,969 10,178,969 --
-- -- -- -- 2,673,799 2,673,799
$ �340,732) $ 1,223,431 $ 1,564,163 $3,895,091 $ 20,569,704 $ 16,674,613
G-6
THIS PAGEINTENTIONALLY LEFT BLANK
j ENTERPRISE FUNDS
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MUNICIPAL SERVICE DISTRICT-WASTE
To account for the operations of Monroe County's Solid Waste Services.
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CARD SOUND BRIDGE II
To account for the operations of Monroe County's Card Sound Toll Bridge.
MARATHON AIRPORT
To account for the operations of Monroe County's Marathon Airport.
KEY WEST AIRPORT
To account for the operations of Monroe� County's Key West International Ii
Airport.
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MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL ENTERPRISE FUNDS
SEPTEMBER 30, 1997
Municipal Svc Card
District Sound Marathon-
Waste Bridge Airport
ASSETS __ _ _ - ---------- - -- ------
Current Assets:
Cash and Cash Equivalents $ 8,625,707 $ 4,629,390 $ 954,821
Cash with Fiscal Agent -- 7,871 --
Investments 710,676 -- --
Accounts Receivable:
Delinquent Waste Collection Fees 796,763 -- -®
Allowance for Uncollectible
Waste Collection Fees (740,767) -- --
Other 475,400 -- 6,504
Allowance for Other Uncollectible (52,288) -- --
Due from Other Funds 23,039 -- 362,095
Due from Other Governmental Units 115,126 ®- 170,089
Interest Receivable
Total Current Assets 9,962,865 4,637,261 1,493,509
Restricted Assets:
Cash and Cash Equivalents 3,517,417 - 202,541
Property, Plant and Equipment
(Net of Accumulated Depreciation) 8,870,847 4,738,278 5,284,336
Other Assets:
Deferred Charges (Net) 234951 -- --
Total Assets $ 22,586,080 $ 9,375,539 $ 6,980,386
H-1
Key West
Airport Total.
$ 793,555 $ 15,003,473
-- 7,871
-- 710,676
-- 796,763
-- (740,767)
22,325 504,229
-- (52,288)
794,495 1,179,629
867,211 1,152,426
-- 9,209
2,477,586 18,571,221
1,833,660 5,553,618
3,419,567 22,313,028
-- 234,951
$ 7,730,813 $ 46,672,818
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H-2 (Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET - CONTINUED
ALL ENTERPRISE FUNDS
SEPTEMBER 30, 1997
Municipal Svc Card
District Sound Marathon
Waste Bridge Airport
LIABILITIES AND FUND EQUITY
Current Liabilities:
Accounts Payable $ 965,401 $ 3,900 $ 196,772
Accrued Wages and Benefits Payable 71,241 16,643 8,875
Accrued Compensated Absences -- 4,761 4,587
Claims and Judgements Payable 230,536 -- --
Due to Other Funds 110,722 50,671 1,733
Due to Other Governmental Units 20,780 993 --
Matured Bonds Payable - 5,000 -
Matured Premium Payable -- 2,871 --
Deposits in Escrow 62,052 -- 6,306
Deferred Revenues -- -- 323,546
Capital Leases Payable 155,481 -- -
Total Current Liabilities 1,616,213 84,839 541,819
Current Liabilities Payable from Restricted Assets:
Accrued Interest Payable 268,366 -- --
Revenue Bonds Payable 355,000 -- --
Landfill Closure/Post Closure Costs 432,683 -- --
Total Current Liabilities Payable from Restricted Assets 1,056,049 -- --
Long-Term Liabilities:
Accrued Compensated Absences 148,870 18,693 16,974
Capital Leases Payable 1,643,654 -- --
Revenue Bonds Payable 7,800,000 -- --
Total Long-Term Liabilities 9,592,524 18,693 16,974
Total Liabilities 12;264,786 103,532 558,793
Fund Equity:
Contributed Capital 3,312,886 2,514,741 4,230,019
Retained Earnings:
-Reserved for Revenue Bond Retirement 1,597,746 -- --
Unreserved 5,410,662 6,757,266 2;191,574
Total Retained Earnings 7,008,408 6,757,266 2,191,574
Total Fund Equity 10,321,294 9,272,007 6,421,593
Total Liabilities and Fund Equity $ 22,586,080 $ _ 9,375,539 $ 6,980,386
H-3
Key West
Airport Total
$ 715,815 $ 1,881,888
33,714 130,473
-- 9,348
-- 230,536
34,734 197,860
1,608 23,381
-® 5,000
-- 2,871,
13,766 82,124
-- 323,546
-- 155,481
799,637 3,042,508
-- 268,366
-- 355,000
-- 432,683
-- 1,056,049
120,930 305,467
-- 1,643,654
-- 7,800,000
120,930 9,749,121
920,567 13,847,678
3,007,339 13,064,985
-- 1,597,746
3,802,907 18,162,409
3,802,907 19,760,155
6,810,246 32,825,140
$ 7,730,813 $ 46,672,818
M-4
MONROE COUNTY, FLORIDA
COMBINING TEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND EQUITY
ALL ENTERPRISEFUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Municipal Svc Card
District Sound Marathon
Waste Bridge Airport
Operating Revenues:
Tolls $ -- $ 966,715 $ --
Charges for Services 10,593,963 - 616,264
Franchise Fees 3, 05,562 -- --
Fines and Forfeitures -- -- --
Miscellaneous 345,973 -- 5,905
Total Operating Revenues 14,3 5,498 966,715 622,169
Operating Expenses:
Personal Services 1,701,986 422,923 19 ,373
Operations 11,02,125 98,292 972,657
Landfill Closure and Post Closure 718,158 -- --
Depreciation and Amortization 976,318 167,604 146, 76
Total Operating Expenses 1 , ,587 688,819 1,31 ,306
Operating Income (Loss) ( 3,089) 277,896 (691,137)
Non-Operating Revenues (Expenses):
Operating Grants` 227,648 284,988
Investment Income 779,242 229,513 76,285
Interest Expenses and Fiscal Charges (62,17) ®-
Loss on Disposition of Assets (20,271) (1,257) (190)
Total Non-Operating Revenues (Expenses) 334,472 228,256 361,083
Income (Loss) Before Operating Transfers 251,383 506,15 (33 ,054)
Operating Transfers:
Operating Transfers from Other Funds 901, 2 -- 36 ,09
Operating Transfers to Other Funs (91,89) ( 0,000) (120,000)
Total Operating Transfers (90,007) (50,000) 242;09
Net Income (Loss) 161,376 4 6,1 2 ( 7,960)
Fund Equity - October 1, 1996 10,158,918 8,815,855 , 31, 46
Contributed Capital 1,000 -- 77,607
Fund Equity September 3 , 197 10,321,294 $ 9,272,07 $ 6,421,593
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Key West
Airport Total
$ -- $ 966,715
1,597,471 12,807,698
-- 3,405,562
418 418
7,317 359,195
1,605,206 17,539,588
935,116 3,254,398
1,466,890 13,569,964
-- 718,158
42,728 1,332,926
2,444,734 18,875,446
(839,528) (1,335,858)
545,695 1,058,331
176,596 1,261,636
-- (652,147)
(1,047) (22,765)
721,244 1,645,055
(118,284) 309,197
.......-.
789,537 2,053,453
(399,539) (1,561,368)
389,998 492,085
271,714 801,282
5,111,187 30,517,906
1,427,345 1,505,952
$ 6,810,246 $ 32,825,140
H-6
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
ALL ENTERPRISE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
Municipal Svc Card
District Sound Marathon
Waste Bridge Airport
Cash flows from operating activities:
Cash received for services $ 13,929,395 $ 973,788 $ 621,987
Cash payments to suppliers for goods and services (12,188,974) (49,621) (862,039)
Cash payments to employees for services (1,722,998) (415,736) (186,072)
Other operating revenue 345,973 -- 5,905
Net cash provided(used) by operating
activities 363,396 508,431 (420,219)
Cash flows from noncapital financing activities:
Operating grants received 237,918 -- 163,792
Operating transfers from other funds 9011-822 - -
Operating transfers to other funds (991,829) (50,000) (143,108)
Net cash provided (used) by noncapital
financing activities 147,911 (50,000) 20,684
Cash flows from capital and related financing
activities:
Proceeds from capital grants -- -- 66,607
Proceeds from sale of assets 22,540 -- --
Acquisition and construction of capital assets (379,596) (16,324) (161,575)
Principal paid on capital debt (481,448) -- --
Interest paid on capital debt (661,862) -- -®
Net cash (used) by capital and
related financing activities (1,500,366) (16,324) (94,968)
Cash flows from investing activities:
Proceeds from sale and maturities
of investment securities 3,838,733 1,341,103 --
Investment income 819,110 243,980 76,285
Net cash provided-by investing activities 4,657,843 1,585,083 76,285
Net increase(decrease)in cash and cash equivalents 3,668,784 2,027,190 (418,218)
Cash and cash equivalents at beginning of year 8,474,340 2,610,071 1,575,580
Cash and cash equivalents at end of year $ 12,143,124 $ 4,637,261 $ 1,157,362
H-7
Key West
Airport Total
$ 1,666,922 $ 17,192,092
(936,264) (14,036,898)
(955,036) (3,279,842)
7,735 359,613
(216,643) 234,965
653,538 1,055,248
221,651 1,123,473
(399,539) (1,584,476)
475,650 594,245
614,921 681,528
-- 22,540
(1,833,013) (2,390,508)
-- (481,448)
-- (661,862)
(1,218,092) (2,829,750)
-- 5,179,836
176,596 1,315,971
176,596 6,495,807
(782,489) 4,495,267
3,409,704 16,069,695
$ 2,627,215 $ 20,564,962
H-8 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
ALL ENTERPRISE FUNDS -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
RECONCILIATION OF OPERATING INCOME (LOSS) TO,
NET CASH PROVIDED(USED) BY OPERATING ACTIVITIES
Municipal Svc Card
District Sound Marathon
Waste Bridge Airport
Operating income (loss) $ (83,089) $ 277;896 $ -(691,137)
Adjustments to reconcile operating
income to net cash provided (used)
by operating activities:
Depreciation and amortization 976,318 167,604 146,276
Change in assets and liabilities:
Decrease/(Increase) in:
Accounts receivable (60,095) -- 5,593
Due from other funds (23,039) 7,073 130
Due from other governmental units 854 -- --
(Decrease)/Increase in:
Accounts payable (538,716) (2,174) 109,786
Accrued wages and benefits payable 8,540 2,426 3,714
Accrued compensated absences (29,552) 4,761 4,587
Claims and judgements payable (13,765) -- --
Due to other funds 104,771 50,581 848
Due to other governmental units 19,108 264 (16)
Deposits in escrow 12,150 -- --
Landfill closure/post closure costs (10,089) -- --
Total adjustments 446,485 230,535 270,918
Net cash provided (used) by operating
activities $ 363,396 $ 508,431 $ ___ 4( 20,21%
SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING,
CAPITAL AND INVESTING ACTIVITIES
Contributed fixed assets $ 1,000 $ -- $ 500-
Loss on disposition of fixed assets $ 20,271 $ 1,257 $ _190
H-9
Key_West
Airport Total
$ (839,528) $ (1,335,858)
42,728 1,332,926
68,805 14,303
1,257 (14,579)
(10) 844
503,422 72,318
(108) 14,572
(19,812) (40,016)
-- (13,765)
26,157 182,357
1,047 20,403
(601) 11,549
-- (10,089)
622,885 1,570,823
$ (216,643) $ 234,965_
130,700 $ 132,200
$ 1,047 $ 22,765
H-10
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL
MUNICIPAL SERVICES DISTRICT-WASTE
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Administration $ 385,268 $ 351,955 $ 33,313
Hazardous Waste 228,516 152,419 76,097
Recycling-Hazardous Waste Program 495,227 351,275 143,952
Franchise Operators 4,615;457 4,559,349 56,108
Facility Operations 70,000 2,400 67,600
Cudjoe Key Transfer Station 1,781,458 1,761,293 20,165
Cudjoe-Key Landfill 321,675 321,675 --
Cudjoe Key Post Closure 105,443 65,256 40,184
Long Key Transfer Station 2,110,760 2,080,035 30,725
Long Key Landfill 188,381 153,064 35,317
Long Key Post Closure 158,736 60,458 98,278
Key Largo Transfer Station 2,016,201 1,977,796 38,405
Key Largo Landfill 68,715 51,907 16,808
Key Largo Post Closure 99,073 65,794 33,279
Pollution Control 580,071 444,907 135,164
Recycling 1,018,316 871,078 147,238
Renewal and Replacement 2,653,553 -- 2,653,553
Total Operating Expenditures 16,896,850 13,270,664 31626,186
Non-Operating Expenditures:
Operating Grants:
Recycling Grant 20,529 20,529 --
DER Recycling Grant 158,793 158,793 --
Litter& Marine Debris Prevention Grant 19,166 19,166 --
Debt Service:
Principal Retirement 481,460 481,448 12
Interest Expenses and Fiscal Charges 662,217 652,147 10,070
Capital Outlay :1,180,700 379,596 801,104
Loss on Disposition of Assets 20,280 20,271 9
Total Non-Operating Expenditures 2,543,145 1,731,950 811,195
Operating Transfers and Reserves:
Reserve for Contingencies 664,925 -- 664,925
Operating Transfers to Other Funds 1,400,000 991,829 408,171
Total Operating Transfers and Reserves 2,064,925 991,829 1,073,096
Total Expenditures $ 21,504,920 $ 15,994,443 $ 5,510,477
H-11
MONROE COUNTY, FLORIDA
SCHEDULEIT T AND ACTUAL
BRIDGECARD SOUND
FOR THE YEAR ENDED SEPTEMBER , 1
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditure:
Card Sound Road & Toll Bridge 535,922 $ 510,041 $ 25,881
County Engineer 74,981 11,174 63,807
Card Sound Bridge 555,438 55 , 38
Total Operating Expenditures 1,16 ,341 521,215 645,126
Non-Operating Expenditures:
Capital Outlay 16,824 16,324 500
Loss on Disposition of Assets 1,30 1,257 43
Total on-Operating Expenditures 18,12 17,581 543
Operating Transfers andReserves:
Reserve for Contingencies 3,1 8,296 -- 3,198,296
Operating Transfers to Other Funds 50,000 50,000
Total Operating Transfers and Reserves 3,248,296 50,000 3,198,296
Total Expenditures $ 4,432,761 588,796 $ 3,843,965
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H-12
MONROE COUNTY, FLORIDA
SCHEDULEIT ACTUAL
MARATHONI T
FOR THE YEAR-ENDED SEPTEMBER 30, 1997
Variance,
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Operation & Maintenance $ 67,217 $ 593,215 $ 54,002
Non-Operating Expenditures:
Operating Grants:
Airport Planning Studies 110, 31 71,564 39,27
Runway Lighting 320,85 224,822 96,023
Airport Fencing 367,341 238;158 129,183
Master Airport Layout Plan 60,328 39,272 21,05
Capital Outlay 42,530 11,575 260,955
Loss on Disposition of Assets 10 190 -
Total on-Operating Expenditures 1,282,065 735,581 546,484
Aerating Transfers and Reserves:
Reserve for Contingencies 28,126 -- 28,126
Operating Transfers to Other Funds 150,000 120,000 30,000
Total Operating Transfers and Reserves 178,126 120,00 5 ,126
Total Expenditures 2,107,408 $ 1,448,796 $ 658,612
H-13
MONROE COUNTY, FLORIDA
SCHEDULE_ OF EXPENDITURES - BUDGET AND ACTUAL
KEY WEST AIRPORT
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Operation & Maintenance $ 1,351,570 $ 1,328,040 $ 23,530
Non-Operating Expenditures:
Operating Grants:
Airfield Drainage 296,180 288,364 7,816
Safety Fence 277,589 162,530 115,059
Salt Pond Enhancement 178,309 109,578 68,731
Noise Buffer 247,562 170,733 76,829
Airport Planning Studies 152,792 50;217 102,575
Airport Clear Zone II 168,783 137,945 30,838
Airport Master Plan /ALP 58,240 39,020 19,220
Noise Study Update 97,107 53,227 43,880
Additional Parking 6,940 6,940 --
Large Parking Lot Expansion 375,000 20,543 354,457
Small Parking Lot Expansion 300,000 3,913 296,087
Commercial Apron Ph 1 139,323 3,560 135,763
General Aviation Apron Ph 1 68,621 1,754 66,867
Capital Outlay 5,828,149 1,858,655 3,969,494
Loss on Disposition of Assets 1,047 1,047 --
Total Non-Operating Expenditures 8,195,642 2,908,026 5,287,616
Operating Transfers and Reserves:
Reserve for Contingencies 341,396 -- 341,396
Operating Transfers to Other Funds 399,539 399,539 --
Total Operating Transfers and Reserves 740,935 399,539 341,396
Total Expenditures $ 10,288,147 $ 4,635,605 $ 5,652,542
H-14
MONROE COUNTY, FLORIDA ,
REFUNDING IMPROVEMENT REVENUE BONDS -SERIES 1991
DESCRIPTION
SEPTEMBER 30, 1997`
Refunding Bonds
Series 1991
Original authorization $11,000,000
Unissued 1,430,000
Issued 9,570,000
Retirements through
September-30, 1997 1,415,000
Balance outstanding
September 30, 1997 $8,155,000
Date of issue April 1, 1991
Maturity range, 1992-2011
Principal payment date October 1
Interest payment dates April - October
Denominations $5,000
Interest rates:
5.20% Maturities 1992 6:15% Maturities 1999
5.40%o_Maturities 1993 6.30%:Maturities 2000
5:60% Maturities 1994 6.40% Maturities 2001
5.70% Maturities 1995 6.50% Maturities 2002
5.80% Maturities 1996 6.60% Maturities 2003
5.90% Maturities 1997 6.75% Maturities 2011
6.00%Maturities 1998
Average interest cost rate
Call feature 1999 102
2000 101
2001-2011 100
Paying agent Citizens and Souther_n
Trust Co. N.A.
Ft. Lauderdale, Florida
H-15
MONROE COUNTY, FLORIDA
REFUNDING IMPROVEMENT REVENUE BONDS - SERIES 1991
DEBT REQUIREMENTS TO MATURITY
SEPTEMBER 30, 1997
$9,570,000
Refunding Improvement Bonds-Series 1991
Bond Year
Ending Original Total
October 1 Principal Interest Debt Service
1991 $ -- $ 307,834 $ 307,834
1992 180,000 615,668 795,668
1993 285,000 606,307 891,307
1994 300,000 590,918 890,918
1995 315,000 574,117 889,117
1996 335,000 556,162 891,162
1997 355,000 536,732 891,732
1998 375,000 515,788 890,788
1999 405,000 493,288 898,288
2000 425,000 468,380 893,380
2001 455,000 441,605 896,605
2002 480,000 412,485 892,485
2003 510,000 381,285 891,285
2004 540,000 347,625 887,625
2005 580,000 311,175 891,175
2006 615,000 272,025 887,025
2007 650,000 230,512 880,512
2008 690,000 186,638 876,638
2009 735,000 140,062 875,062
2010 640,000 90,450 730,450
2011 700,000 47,250 747,250
$ 9,570,000 $ 8,126,306 17,696,306
H-16
THIS PAGE INTENTIONALLY LEFT BLANK
INTERNAL SERVICE FUNDS
WORKER'S COMPENSATION
To account for departmental and agency revenues used for the purpose
of financing Monroe County's Worker's Compensation Program.
GROUP INSURANCE
To account for departmental and agency revenues used for the purpose
of financing Monroe County's Group Insurance Program.
RISK MANAGEMENT
To account for Monroe County's safety and loss control program, risk
management, administration and uninsured losses.
FLEET MANAGEMENT
To account for Monroe County's vehicle fleet and maintenance program.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL INTERNAL SERVICE FUNDS
.SEPTEMBER 30, 1997
Worker's. Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets:
Cash and Cash Equivalents $ 1,050,835 $ 2,972,990 $ 1,320,886
Accounts Receivable 25,080 197,494 48
Due from Other Funds -- 380 6,546
Due from Other Governmental Units
Total Current Assets 1,075,915 3,276,546 11327,480
Property, Plant and Equipment
(Net, Where Applicable,
of Accumulated Depreciation) 4,154 9,202 14,752
Total Assets $ 1,080,069 $ 3,285,748 $ 1,342,232
LIABILITIES AND FUND EQUITY
Current Liabilities:
Accounts Payable $, 48,956 $ 142;322 $ 58,215
Accrued Wages and Benefits Payable 3,651 5,126 -5,972
Accrued Compensated Absences 3,211 3,412 2,725
Claims and Judgements Payable 978,199 2,139,188, 1,265,608
Due to Other Funds 28 -= 1,194,
Due to Other Governmental Units 25,435 -- --
Other Current Liabilities 87 19,984 --
Total Current Liabilities 1,059,567 2,310,032 1,333,714
Long-Term Liabilities:
Accrued Compensated Absences 6,030 1,1,085 5,453
Total Liabilities 1,065,597 2,321,117 1,339,167
Fund Equity:
Contributed Capital 621 2,527 --
Retained Earnings, Unreserved 13,851 962,104 3,065-
Total Fund Equity 14,472 964,631 3,065
Total Liabilities and Fund Equity $ 1,080,069 $ 3,285 748 $ 1,342,232
H-17
Fleet
Management
Fund Total
$ 486,732 $ 5,831,443
222,62
5,916 12, 2
76,165 181,847
58,813 6,248,754
1,87 ,058 1,9 ,166
$ 2,442,871 $ 8,150,920
$ 75,531 $ 325,024
35,085 49,834
2,115 11,463
-- 4,382,995
-- 25,435
-- 20,071
112,731 4,816,044
46,631 69,199
159,362 4,885,243
2,304,231 2,307,379
(20,722) 958,298
2,283,509 3,265,677
$ 2,442,871 $ 8,150 920
H-18
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND EQUITY
ALL INTERNAL SERVICE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER_30, 1997
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 1,761,621 $ 71440,057 $ 1,113,031
Miscellaneous 118,461 643,999 30,727
TotalOperating Revenues 1,880,082 8,084,056 1,143,758
Operating Expenses:
Personal Services 105,387 143,393 154,875
Operations 362,407 1,251,885 789,793
Depreciation 1,960 2,392 5,130
Asserted and Paid Claims 1,424,265 7,130,628 380,236
Total Operating Expenses 1,894,019 8,528,298 1,330,034
Operating Income (Loss) (13,937) (444,242) (186,276)
Non-Operating Revenues(Expenses):
Investment Income 27,654 91,366 55,500
Loss on Disposition of Assets - - (948)
Total Non-Operating Revenues (Expenses) 27,654 91,366 54,552
Net Income (Loss) 13,717 (352876) (131,724)
Fund Equity - October 1, 1996 755 1,317,507 134,789
Contributed Capital -- -- --
Fund Equity September 30, 1997 $ _ 14,472 $ 964,631 $ 3,065
H-19
Fleet
Management
Fund Total
2,294,071 $ 12,608,780
1,113 794,300
2,295,184 13,403,080
853,696 1,257,351
1,103,534 3,507,619
269,599 279,081
-- 8,935,129
2,226,829 13,979,180
68,355 (576,100)
12,803 187,323
(15,781) (16,729)
(2,978) 170,594
65,377 (405,506)
2,216,489 3,669,540
1,643 1,643
$ 2,283,509 $ 3,265,677
H-20
MONROE COUNTY, FLORIDA
COMBINING ST T OF CASH FLOWS
ALL INTERNAL VI
FOR THE FISCALYE T30, 1997
I (DECREASE) IEQUIVALENTS
Worker's ro is
Compensation Insurance Management
Fund Fund Fund
Cash flows from operating activities:
Cash received for services $ 2,037,388 $ 7,670,561 1,110,297
Cash payments to suppliers for goods
and services (1,501,695) (8,086,87 ) (985,687)
Cash payments to employees for services (10 ,492) (14 ,957) (154,576)
Other operating revenue 118,461 643,999 30,727 -
Net cash provided by operating
activities 547,662 82,725 761
Cash flows from capital and related financing
activities:
Acquisition of fixed assets (538) ( 2 ) (3,223)
Cash flows from investing activities:
Proceeds from sale and maturities of
investment securities 712 212,399 925,421
Investment income 27,662 93, 57 65,483
t cash provided by investing
activities 28,374 306,056 990,90
t increase in cash and
cash equivalents 575,48 37,953 98,442
Cash and cash equivalents at beginning of year 475,337 2, 5,037 32,44
Cash and cash equivalents at end of year 1,050,835 2,972,990, $ _ 1,320,86
H-21
Fleet
Management
Fund Total
$ 2,287,120 $ 13,105,366
(1,121,327) (11,695,587)
(845,961) (1,251,986)
1,113 794,300-
320,945 952,093
(138,807) (143,396)
-- 1,138,532
12,803 199,605
12,803 1,338,137
194,941 2,146,834
291,791 3,684,609
$ 486,732 $ 5,831,443
H-22 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
ALL INTERNAL SERVICE FUNDS -CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER, 30, 1997
RECONCILIATION OF OPERATING INCOME (LOSS) TO
NET CASH PROVIDED BY OPERATING ACTIVITIES
Worker's. Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating income(loss) $ (13,937) $ (444,242) $ (186,276)
Adjustments to reconcile operating
income to net cash provided by
operating activities:
Depreciation 1,960 2,392 5,130
Change in assets and liabilities:
Decrease/(Increase) in:
Accounts receivable 92,933 137,196 2,863
Due from other funds 181,632 1,440 (5,597)
Due from other governmental units 1,202 91,868 --
(Decrease)/Increase in:
Accounts payable 19,074 58,429 29,235
Accrued wages and benefits payable (4,316) (4,976) (2,426)
Accrued compensated absences 3,211 3,412 2,725
Claims and judgements payable 266,199 220,223 157,397
Due to other funds (223) (435) (1,896)
Due to other governmental units (160) (33) (394)
Other current liabilities 87 17,451 --
Total adjustments 561,599 526,967 187,037
Net cash provided by operating
activities $ 547,662 $ 82,725 $ 761
SUPPLEMENTAL SCHEDULE OF NON-CASH FINANCING
CAPITAL AND INVESTING ACTIVITIES
Contributed fixed assets $ -- $ -- $ --
toss on disposition of fixed assets $ -- $ -- $ 948
H-23
Fleet
Management
Fund Total
$ 68,355 $ (576,100)
269,599 279,081
71 233,063
41,484 218,959
(48,506) 44,564
(13,205) 93,533
5,620 (6,098)
2,115 11,463
-- 643,819
(4,546) (7,100)
(42) (629)
-- 17,538
252,590 1,528,193
$ 320,945 $ 952,093
$ 1,643 $ 1,643
$ 15,781 $ 16,729
H-24
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL
WORKER'S COMPENSATION FUND-
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Administrative $ 102,929 $ 102,281 $ 648
Operations and Claims 335,402 335,402 -
Claims 1,167,300 1,158,066 9,234
Safety & Loss Control 30-,159 30,110 49
Asserted Claims 816,339 266,199 550,140
Total Operating Expenditures 2,452,129 1,892;058 560,'071
Non-Operating Expenditures:
Capital Outlay 938 538 400
Total Expenditures $ 2,453,067 $ 1,892,596 $ 560,471
H-25
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL
GROUP INSURANCE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Administration $ 197,606 $ 191,043 6,563
Operations 1,370,641 1,204,235 166,406
Group Insurance Claims 7,638,602 7,130,628 507,974
Asserted Claims 1,669,455 1,669,455
Total Operating Expenditures 10,876,304 8,525,906 2,350,398
Non-Operating Expenditures:
Capital Outlay 4,322 828 3,494
Total Expenditures $ 10,880,626 8,526,734 2,353,892
H-26
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL
RISK MANAGEMENT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures: --
Administration $ 176,681 $ 175,746 $ 935
Operations 853,615 730,706 122,909
Claims 528,025 380,236 147,789
Safety and Loss Control 40,067 38,216 1,851
Asserted Claims 606,000 -- 606,000
Total Operating Expenditures 2,204,388 1,324,904 879,484
Non-Operating Expenditures:
Capital Outlay 4,281 3,224 1,057
Loss on Disposition of Assets 950 948 2
Total Non-Operating Expenditures 5,231 4,172 1,059
Operating Transfers and Reserves:
Reserve for Contingencies 108,003 -- 108,003
Total Expenditures $ 2,317,622 $ 1,329,076 $ 988,546
H-27
MONROE COUNTY, FLORIDA
SCHEDULE OF EXPENDITURES - BUDGET AND ACTUAL
FLEET MANAGEMENT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Operating Expenditures:
Public Works Garage $ 1,035,206 $ 947,632 $ 87,574
Fleet Management Services - Fuel 637,768 533,137 104,631
Operations 486,414 476,461 9,953
Total Operating Expenditures 2,159,388 1,957,230 202,158
Non-Operating Expenditures:
Capital Outlay 147,604 138,807 8,797
Loss on Disposition of Assets 20,000 15,781 4,219'
Total Non-Operating Expenditures 167,604 154,588 13,016
Operating Transfers and Reserves:
Reserve for Contingencies 10,566 -- 10,566
Total Expenditures $ 2,337,558 $ 2,111,818 $ 225,740
H-28
THIS PAGE INTENTIONALLY LEFT BLANK
FIDUCIARY FUNDS
INMATE WELFARE
To account for funds of the inmates incarcerated in the Monroe County
Jail. This fund does not have a legally adopted budget.
LAW ENFORCEMENT TRUST
To account for the funds used for the purpose of training police officers and
supporting personnel in the prevention, investigation, detection and identification
of crime.
DRUG ABUSE TRUST
To account for assessments collected for drug abuse programs and to
disburse assistance grants on an annual basis for drug use treatment and/or
educational programs which meet the standards for qualification of such pro-
grams by the Department of Health and Rehabilitative Services.
COURT FACILITY FEES
To account for revenues collected upon the institution of any civil action,
suit or proceeding to be used exclusively in providing and maintaining existing
and future facilities fort use oft Circuit and County Court system.
DEFERRED CQUIRENSATION PLAN
To account for assets held for employees in accordance with the provisions
of Internal Revenue Code Section 457.
CLERK GENERAL-AGENCY
To account for revenues collected for recording fees, circuit and civil filing
fees, criminal and traffic fines, and other miscellaneous fees.
SHERIFF GEN ERAL AGEN_QY
To account for the personal services, operating expenses and capital outlay
within the law enforcement, corrections and court services of the Sheriffs Office.
TA ' AND LICEINS E
To account for revenues collected from the issuance of vehicle and boat
registrations, applications and transfers of title, occupational licenses and other
miscellaneous licenses.
PROPERTY-TAX
To account fort collection and distribution of ad valorem and tangible
ersonal roperty taxes.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
ALL FIDUCIARY FUNDS
SEPTEMBER 30, 1997
EXPENDABLE TRUST
FUNDS
Law Drug Court
Inmate Enforcement Abuse Facility
Welfare Trust : Trust Fees
ASSETS
Cash and Cash Equivalents $ 197,699 $ 123,787 $ 8,233 $ 404,769
Investments -- - -- --
Accounts Receivable 15,160 -- -- --
Due from Other Funds -- -- -- --
Due-from Other Governmental Units -- 506,388 88 3,106
Total Assets $ 212,859 $ 630,175 $ 8,321 $ 407,875
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 12,020 $ -- $ 2,428 $ --
Due to Others 20,340 - -- --
Due to Other Governmental Units -- 15,387 -- --
Total Liabilities 32,360 15,387 2,428 --
Fund Balance:
Reserved forTrust Fund Purposes 180,499 614,788 5,893 407,875
Total Liabilities and Fund Balance $ 212,859 $ 630,175 $ 81321 $ 407,875
-1
AGENCY FUNDS
Deferred Clerk Sheriff
Compensation General General Tag and Property
Plans Agency Agency License Tax Total
$ -- $ 1,841,176 $ 455,533, $ 272,163 $ 2,610,965 $ 5,914,325
4,249,140 -- -- -- -- 4,249,140
-- 200 -- 3,400 20,015 138,775
-- -- 2,274,490 -- -- 2,274,490
-- 1,183 -- -- -- 510,765
$ 4,249,140 $ 1,842,559 $ 2,730,023 $ 275,563 $ 2,630,980 $ 12,987,495
14,448
4,249,140 908,503 449,856 611 11,584 5,640,034
-- 934,056 2,280,167 274,952 2,619,396 6,123,958
4,249,140 1,842,559 2,730,023 275,563 2,630,980 11,778,440
-- -- -- -- -- 1,209,055
$ 4,249,140 $ 1,842,559 $ 2,730,023 $ 275,563 $ 2,630,980 $ 12,987,495
1-2
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL EXPENDABLE TRUST FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Law IDrug Court,
Inmate Enforcement Abuse Facility
Welfare Trust Trust Fees Total:
Revenues:
Charges for Services $ -- $ -- $ -- $ 40,771 $ 40,771
Fines & Forfeitures -- 854,725 2,229 -- 856,954
Investment Income -- 3,571 1,819 20,165 25,555
Miscellaneous 224,466 - -- -- 224,466
Total Revenues 224,466 858,296 4,048 60,936 1,147,746
Expenditures:
Current:
Public Safety 138,661 338,160 -- -- 476,821
Human Services -- -- 34,000 -- 34,000
Total Expenditures 138,661 338,160 34,000 -- 510,821
Excess of Revenues Over/
(Under)-Expenditures 85,805 520,136 (29,952) 60,936 636,925
Fund Balance, October 1,1996 94,694 94,652 35,845 346,939 572,130
Fund Balance, September 30, 1997 $ 180499 $ 614,788 $ 5,893 $ 407,875 $ 1,209,055
1-3
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CHANGES
IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS
FOR FISCAL YEAR ENDED SEPTEMBER 30, 1997
Balance Balance
October 1, September 30,
1996 Additions Deductions 1997
DEFERRED COMPENSATION PLANS:
ASSETS
Investments $ 3,157,730 $ 1,218,728 $ 127,318 $ 4,249,140
LIABILITIES
Due to Others $ 3,157,730 $ 1,218,728 $ 127,318 $ 4,249,140
CLERK GENERAL AGENCY:
ASSETS
Cash and Cash Equivalents $ 1,958,057 $ 30,010,375 $ 30,127,256 $ 1,841,176
Accounts Receivable 11,159 45,037 55,996 200
Due from Other Governmental Units 1,075 5,108 5,000 1,183
Total Assets $ 1,970,291 $ 30,060,520 $ 30,188,252 $ 1,842,559
LIABILITIES
Due to Others $ 809,257 $ 12,652,900 $ 12,553,654 $ 908,503
Due toOther Governmental Units 1,161,034 17,407,620 17,634,598 934,056
Total Liabilities $ _1,970,291 $ 30,060,520 $ 30,188,252 $ 1,842,559,
1-4 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CHANGES
IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS -CONTINUED
FOR FISCAL YEAR ENDED SEPTEMBER 30, 1997
Balance Balance
October 1, September 30,
1996 Additions Deductions 1997
SHERIFF GENERAL AGENCY:
ASSETS
Cash and Cash Equivalents $ 486,226 $ 1,789,430 $ 1,820,123 $ 455,533
Due from Other Funds 2,165,027 5,751,099 5,641,636 2,274,490
Total Assets $ 2,651,253 $ 7,540,529 $ 7,461,759 $ 2,730,023
LIABILITIES
Due to Others $ 479,783 $ '1,709,412 $ 11739,339 $ 449,856
Due toOther Governmental Units 2,171,470 51831,117 5,722A20 2,280,167
Total Liabilities $ 2,651,253 $ 7,540,529 $ 7,461,759 $ 2,730,023
TAG AND LICENSE:
ASSETS
Cash and Cash Equivalents $ 319,272 $ 7,019,194 $ 7,066,303 $ 272,163
Accounts Receivable 2,101 11299 -- 3,400
Total Assets $ 321,373 $ 7,020,493 $ 7,066,303 $ 275,563
LIABILITIES
Due to Others $ 517 $ 11,175 $ 11,081 " $ 611
Due to Other Governmental Units 320,856 7,009,318 7,055,222 274,952
Total Liabilities $ 321,373 $ 7,020,493 $ 7;066,303 $ 275,563
1-5 (Continued)
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CHANGES
IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS - CONTINUED
FOR FISCAL YEAR ENDED SEPTEMBER 30, 1997
Balance Balance
October 1, September 30,
1996 Additions Deductions 1997
PROPERTY TAX:
ASSETS
Cash and Cash Equivalents $ 2,470,341 $ 145,221,250 $ 145;080,626 $ 2,610,965
Accounts Receivable 40,682 42,388 63,055 20,015
Total Assets $ 2,511,023 $ 145,263,638 $ 145,143,681 $ 2,630,980
LIABILITIES
Due to Others - $ 13,800 $ 5,200,968 $ 5,203,184 $ 11,584
Due to Other Governmental Units 2,497,223 140,062,670 139,940,497 2,619,396
Total Liabilities $ 2,511,023 $ 145,263,638 $ 145,143,681 $ 2,630,980
TOTAL ALL AGENCY FUNDS:
ASSETS
Cash and Cash Equivalents $ 5,233,896 $ 184,040,249 $ 184,094,308 $ 5,179,837
Investments 3,157,730 1,218,728 127,318 4,249,140
Accounts Receivable 53,942 88,724 119,051 23,615
Due from Other Funds 2,165,027 5,751,099 5,641,636 2,274,490
Due from Other Governmental Units 1,075 5,108 5,000 1,183
Total Assets $ 10,611,670 $ 191,103,908 $ 189,987,313 $ 11,728,265
LIABILITIES
Due to Others $ 4,461,087 $ 20,793,183 $ 19,634,576 $ 5,619,694
Due to Other Governmental Units 6,150,583 170.310,725 170,352,737 6,108,571
Total Liabilities $ 10,611,670 $ 191,103,908 $ 189,987,313 $ 11,728,265
1-6
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET-AND ACTUAL
LAW ENFORCEMENT TRUST
EXPENDABLE TRUST
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Fines and Forfeitures $ 350,337 $ 854,725 $ 504,388`
Investment Income 2,000 3,571 1,571
Total Revenues 352,337 858,296 505,959
Expenditures:
Current:
Public Safety 446,889 338,160 108,729
Excess of Revenues Over/
(Under) Expenditures (94,552) 520,136 614,688
Fund Balance, October 1, 1996 94,652 94,652 --
Fund Balance, September 30, 1907 $ 100 $ 614,788 $ 614,688
1-7
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
DRUG ABUSE TRUST
EXPENDABLE TRUST
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Fines and Forfeitures $ 3,000 $ 2,229 (771)
Investment Income 1,000 1,819 819
Miscellaneous 200 (200)
Total Revenues 4,200 4,048 (152)
Expenditures:
Current:
Human Services 34,000 34,000
Excess of Revenues Over/
(Under) Expenditures (29,800) (29,952) (152)
Fund Balance, October 1, 1996 35,845 35,845 -
Fund Balance, September 30, 1997 6,045 $ 5,893 $ (152)
1-8
MONROE COUNTY, FLORIDA
STATEMENT F REVENUES, EXPENDITURES
CHANGES IN FUND BALANCET AND ACTUAL
COURT FACILITY
EXPENDABLE TRUST
FOR THE FISCALY T30, 1997
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Charges for Services 35,000 $ 40,771 $ 5,771
Investment Income 10,000 20,165 10,165
Total Revenues 45,000 60,936 15,936
Expenditures:
Current:
General Government:
Court Facility 24,975 -- 254,975
Excess of Revenues Over/
(Under) Expenditures (20 ,975) 60,936 270,911
Other Financing Sources/(Uses):
Reserve for Contingencies (5 ,175) -- 59,175
Excess of Revenues and Other Sources Over/
(Under) Expenditures and Other Uses- (269,10) 60,936 330,086
Fund Balance, October 1, 1996 36,99 36,939 --
Fund Balance, September 30, 197 77,7 $ 407,87 $ - 330086
1-9
ACCOUNT GROUPS-
..,,
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GENERAL FIXED ASSETS
To account for all fixed assets of Monroe County, other than those accounted
for in the Enterprise Funds and Internal Service Funds.
:
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GENERAL LONG-TERRA DEBT
To account for long-term debt supported by general revenue sources of the
Monroe County Governmental Unit.
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MONROE COUNTY, FLORIDA
SCHEDULE OF GENERAL FIXED
ASSETS BY SOURCE
SEPTEMBER 30, 1997
GENERAL FIXED ASSETS:
Land $ 20,675,098
Buildings 71,377,062
Equipment 39,134,221
Construction In Progress 7,264,735
Total General Fixed Assets $ 138,451,116
INVESTMENTS IN FIXED ASSETS:
General Fund Revenues:
County Funding $ 28,292,022
1988 Improvement Revenue Bonds 62,098
Federal Grants and Shared Revenues 901,422
State Grants and Shared Revenues 3,418,775
Donations 186,467
General Obligation Bonds 2,469,017
Special Revenue Fund Revenues 16,868,034
Donations 3,286,951
Capital Project Fund:
Special Revenue Bonds 1,210,451
1988 Improvement Revenue Bonds 1,433,012
1991 Sales Tax Revenue Bonds 31,953,990
Federal Grants and Shared Revenues 1,668,429
State Grants and Shared Revenues 2,837,886
County Funding 43,842,507
Donations 20,055
Total Investment in General Fixed Assets 138,451,116
J-1
MONROE COUNTY,,FLORIDA,
SCHEDULE OF GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 1997
Construction
Land Buildings Equipment in Progress Total
General Government:
Legislative $ -- $ -- $ 326,081 $ -- $ 326,081
Executive -- -- : 35,866 -- 35,866
Financial and Administrative 439,179 3,475,439 2,810,371 -- 6,724,989
Legal Counsel -- - 52,861 - 52,861
Comprehensive Planning 11436,820 28,580 223,268 -- 1,688,668
Judicial -- 170,168 1,385,482 -- -1,555,650
Other General Government 4,554,088 11,193,703 3,091,610 -- 18,839,401
Total General Government 6,430,087 141867,890 7,925,539 -- 29,223,516
Public Safety:
Law Enforcement 359,962 1,236,239 13,487,185' -- 15,083,386
Fire Control 519,135 3,765,421 7,395,896' -- 11,680,452
-Detention/Correction 4,858,904 44,458,552 22;941 -- 49,340,397,
Protective Inspections - 14,808 80,915 -- 95,723
Emergency&Disaster Relief Svcs -- 51,874 339,307 -- 391,181
Ambulance and Rescue Svcs -- 13,215 2,294,424 -- 2,307,639
Medical Examiner -- -- 33,216 -- 33,216
Total Public Safety 5,738,001 49,540,109 23,653.884 -- 78,931,994
Physical Environment:
Garbage/Solid Waste -- -- 115,674 -- 115,674
Conservation&Resource Mgmt -- -- 104,696 -- 104,696
Other Physical Environment -- - 3,511" -- 3,511
Total Physical Environment -- -- 223,881 -- 223,881
Transportation:
Road and Street Facilities -- 21,147 3,130,803 -- 3,151,950
Airports - -- -- -- --
Parking Facilities 799,963 -- -- -- 799,963
Total Transportation 799,963 21,147 3,130,803 -- 3,951,913
Economic Environment:
Employment Development -- -- 14,363 -- 14,363'
Industry Development 369,000 -- 107,635 -- 476,635
Veteran's Services -- -- 27,106 27,106,
Other Economic Development -- -- 2,932 -- 2,932
Total Economic Environment 369,000 -- 152,036 -- 521,036
J-2 (Continued)
MONROE COUNTY, FLORIDA
SCHEDULE OF GENERAL FIXED ASSETS
Y FUNCTION ACTIVITY-CONTINUED
SEPTEMBER 30, 1997
Construction
Land BuildingsEquipment in Progress Total
Human Services:
Hospitals -- 34,510 157,873 -- 192,383
Health 10,500 1,318,163 1,442,207 - 2,770,870
Welfare 8,500 448,338 877,064 -- 1,333,902
Total Human Services 19,000 1,801,011 2,477,144 - 4,297,155
Culture and Recreation:
Libraries 110,197 3,787,347 311,757 -- 4,209,301
Parks and Recreation 6,900,398 1,121,031 306,338 -- 8,327,767
Special Recreation Facilities 300,152 232,263 -- -- 532,415
Other Culture and Recreation 8,300 6,264 89 ,740 -- 914,304
Total Culture and Recreation 7,319,047 5,146,905 1,517,835 13,983,787
Court Related Expenditures:
Information Systems -- -- 49,560 -- 49,560
County Court Criminal-Public Defender -- -- 594 -- 594
County Court Civil-Clerk of Court -- -- 2,945 -- 2,945
Dotal Court Related Expenditures -- -- 53,099 -- 53,099
Construction in Progress -_ _- ®® 7,264,735 7,264,735
Total 20,675,098 71,377,062 39,134,221 $ 7,264,735 13 ,451,116
J-3
MONROE COUNTY; FLORIDA
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
October 1; Transfers. September 30,
1996 Additions. Deductions In Out 1997
General Government:
Legislative $ 234,228 $ 94,049 $ 2,196 $ -- $ -- $ 326,081,
Executive 35,067 5,814 5,015 -- -- 35,866
Financial &Administration 7,005,148 138,359- 529,082 121,879 11,315 6,724,989
Legal Counsel 51,497 4,727 -- -- 3,363 52,861.
Comprehensive Planning 752,055 1,028,114 84,749 -- 6,752 1,688,668
Judicial 1,417,861 298,748 160,959 - -- 1,555,650
Other General Government 18,936,147 147,114 252,849 10,070 1,081 18,839,401
Total General Government 28,432,003 1,716,925 1,034,850 131,949 22,511 29,223,516
Public Safety:
Law Enforcement 12,088,979 31051,916 57,509 -- -- 15,083,386
Fire Control 9,813,035 1,962,905 128,582 39,109 6,015 11,680,452
Detention/Correction 49,264,597 75,800 - -- 49,340,397
Protective Inspections 102,736 7,677 12,350 -- _ 2,340 95,723
Emergency &,Disaster Relief Svcs 442,084 27,512 81,799 3,384 -- 391,181`
Ambulance&Rescue,Services 2,334,257 192,686 103,462 -- 115,842 - 2,307,639
Medical Examiner 35,123 822 -2,729 - -- 33,216
Total Public Safety 74,080,811 5,319,318 386,431 42,493 124,167 _78,931,994
Physical Environment:
Garbage/Solid Waste - 115,674 -- -- -- 115,674,
Conservation&Resource;Mgmt 104,515 9,351 - 9,170 -- -- 104,696'
Other Physical Environment 3,511 -- - -- -- 3,511
Total Physical Environment 108,026 125,025 9,170 -- -- 223,881
Transportation:
Road and Street Facilities 2,823,709 467,1t8 124,701 -- 14,176 3,151,950
Airports 130,700 -- 130,700 -- --Parking Facilities 799,963 -- - -- - 799,963
Total Transportation: 3,754,372 467,118 255,401 -- 14,176 3,951,913
Economic Environment:
Employment Development 14,363 -- -- - 14,363
Industry Development ` 471,014 8,181 2,560 -_ __ 476,635
Veteran's Services 25,304 1,802 -- -- -- 27,106
Other Economic Development 2,932 -- __ __ __ 2,932
Total'Economic Environment 513;613 9,983 2,560 -- - 521,036
J-4 (Continued)
MONROE COUNTY, FLORIDA.
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY.FUNCTION AND ACTIVITY-CONTINUED
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
October 1, Transfers September 30,
1996 Additions Deductions In Out _1997 -
Human Services:
Hospitals 192,383 192,383
Health 1,961,872 909,452 100,454 2,770,870
Welfare 1,347,926 31,303 31,769 2,788 16,346 1,333,902
Total Human Services 3,502,181 940,755 132,223 2,788 16,346 4,297,155
Culture and Recreation:
Libraries 3,845,049 400,255 36,003 4,209,301
Parks and Recreation 8,197,465 137,379 7,077 8,327,767
Special Recreation Facilities 532,415 532,415
Other Culture and Recreation 948,302 33,998 914,304
Total Culture and Recreation 12,990,816 1,070,049 77,078 13,983,787
Court Related Expenditures:
Information Systems 49,560 49,560
County Court Criminal-Public Defender 594 594
County Court Civil-Clerk of Court 2,945 -2,945
Total Court Related Expenditures 53,099 53,099
Construction in Progress 6,454,362 3,909,693 3,099,320 7,264,735
Total $ 129,836,184 13,61111,965 41997,033 $ 177,230 177,230 138,451,116
J-5
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
SCHEDULE OF CHANGES IN GENERAL LONG-TERM DEBT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997
Balance Balance
October 1; September 30,
1996 Additions Retirements 1997
General Long-Term Debt Payable:
Revenue Bonds Payable:
Sales Tax Bonds, Series 1991 $ 30,340,000 $ -- $ 3,100,000 $ 27,240,000
Refund Improvement Bonds,
Series 1993 (83) 570,000 -- 180,000 390,000
Refund Improvement Bonds,
Series 1993 (88) 6,350,000 -- 375,000 5,975,000
Total Revenue Bonds Payable 37,260,000 -- 3,655,000 33,605,000
Capital Lease Obligations:
Sheriff 114,140 103,386 78,792 138,734
Accrued Compensated Absences:
Board of County Commissioners 1,522,922 90,150 -- 1,613,072
Tax Collector 55,948 -- 65 55,883
Property Appraiser 125,818 -- -- 125,818
Sheriff 1,880,291 289,182 -- 2,169,473
Total Accrued Compensated
Absences 3,584,979 379,332 65 3,964,246
Total General Long-Term
Debt Payable $ _ 40,959,119 $ 482,718 $ 3,733,857 $ 37,707,980
J-6
MONROE COUNTY, FLORIDA
REFUNDING IMPROVEMENT UE BONDS - SERIES 1993_ ( )
DESCRIPTION
SEPTEMBER 30, 1997
Refunding-Bonds
ri 1 3 ( 3)
Original authorization $2,500,000 '
Unissued 1,315,000
Issued 1,15,000
Retirements through
September 30, 1997 795,000
Balance outstanding
September 30, 197 $390,000
Date of issue January 1, 13
Maturity range 13-199
Principal payment date July 1
Interest payment dates January -July
Denominations $5,000 '
Interest rates:
2. 0% Maturities 1993 4.30% Maturities 1997
3.10% Maturities 1994 4.50% Maturities 199
.7 % Maturities 1995 4.75% Maturities 1 b99
4.10% Maturities 1996
Average interest cost rate 3.95%
Paying'agent Barnett Banks Trust
Company, N.A.
Jacksonville, Florida
J-7
MONROE COUNTY, FLORIDA
REFUNDING IMPROVEMENT REVENUE BONDS -SERIES 1993 (83)
DEBT REQUIREMENTS TO MATURITY
,SEPTEMBER 30, 1997
$1,185,000
Improvement Bonds-Series 1993 (83)
Ending Original Total
July 1 Principal Interest Debt Service
1993 105,000 23,445 $ 128,445
1994 165,000 44,370 209,370
1995 170,000 39,255 209,255
1996 175,000 32,965 207,965
1997 180,000 25,790 205,790
1998 190,000 18,050 208,050
1999 200,000 9,500 209,500
$ 1,185,000 193,375 1,378,375
J-8
MONROE COUNTY, FLORIDA
REFUNDING IMPROVEMENT REVENUE BONDS - SERIES 1993 (88)
DESCRIPTION
SEPTEMBER 30, 1997
Refunding Bonds
Series 1993 (88)
Original authorization $7,500,000
Unissued 270,000
Issued 7,230,000
Retirements through
September30, 1997 1,255,000
Balance outstanding
September 30, 1997 $5,975,000
Date of issue May 1, 1993
Maturity range 1993-2008
Principal payment,date December 1
Interest payment dates June - December
Denominations $5,000
Interest rates:
2.60% Maturities 1993 4.70% Maturities 2001
2.60% Maturities 1994 4.80% Maturities 2002
3.30% Maturities 1995 5.00% Maturities2003
3.60% Maturities 1996 5.00% Maturities 2004
4.00% Maturities 1997 5.00% Maturities2005
4.10% Maturities 1998 5.00% Maturities 2006
4.30% Maturities 1999 5.00% Maturities 2007
4.50% Maturities 2000 5.00% Maturities 2008
Average interest cost rate 4.47%
Call feature 12/01/01 11/30/02 102-
12/01/02 - 11/30/03 101
12/01/03 - Maturity 100
Paying agent Nations Bank of
Florida, N.A.
J-9
MONROE COUNTY, FLORIDA
REFUNDING IMPROVEMENT REVENUE BONDS -SERIES 1993 (88)
DEBT REQUIREMENTS TO MATURITY
SEPTEMBER 30, 1997
$7,230,000
Improvement Bonds-Series 1993 (88)
Bond Year
Ending Original Total
December 1 Principal Interest Debt Service
1993 $ 170,000 $ 188,282 $ 358,282
1994 350,000 318,350 668,350
1995 360,000 309,250 669,250
1996 375,000 297,370 672,370
1997 385,000 283,870 668,870'
1998 400,000 268,470 668,470
1999 420,000 252,070 672,070
2000 435,000 234,010 669,010
2001 455,000 214,435 669,435
2002 475,000 193,050 668,050
2003 500,000 170,250 670,250
2004 525,000 145,250 670,250
2005 550,000 119,000 669,000
2006 580,000 91,500 671,500
2007 610,000 62,500 672,500
2008 640,000 32,000 672,000
$ 7,230,000 $ 3,179,657 $ 10,409,657
J-10
MONROE COUNTY, FLORIDA
SALES TAX REVENUE BONDS - SERIES 1991
DESCRIPTION
SEPTEMBER 30, 1997
Revenue Bonds
Series 1991
Original authorization $43,500,000
Unissued 1,085'000
Issued 42,415,000
Retirements through
September 30, 1997 15,175,000
Balance outstanding
September 30, 1997 $27,240,000
Date of issue October 1, 1991
Maturity range 1992-2004
Principal payment date April 1
Interest payment date. April- October
Denominations $5,000
Interest rates:
4.50% Maturities 1992 ` 5.70% Maturities 1999
4.75% Maturities 1993 5.80% Maturities 2000-
5.00% Maturities 1994 5.90% Maturities 2001
5.20°!o Maturities 1995 6.00% Maturities 2002
5.30% Maturities 1996 6.10% Maturities`2003
5.50% Maturities 1997 6.20% Maturities 2004
5.60% Maturities 1998
Average interest cost rate 5.92%
Call feature 1998-1999 102.0
1999-2000 101.0
2000-Maturity 100.0
Paying agent First Florida Bank, N.A.
Tampa, Florida
J-11
MONROE COUNTY, FLORIDA
SALES TAX REVENUE BONDS -SERIES 1991
DEBT REQUIREMENTS TO MATURITY
SEPTEMBER 30, 1997
$42,415,000
Series 1991 Bonds
Fiscal Original Total
Year Principal Interest Debt Service
1992 $ 1,135,000 $ 1,194,983 $ 2,329,983
1993 2,540,000 2,338,890 4,878,890
1994 2;665,000 2,218,240 4,883,240
1995 2,795,000 2,084,990 4,879,990
1996 2,940,000 1,939,650 4,879,650
1997 3,100,000 1,783,830 4,883,830
1998 3,270,000 1,613,330 4,883,330
1999 3,450,000 1,430,210 4,880,210
2000 3,650,000 1,233,560 4,883,560
2001 3,860,000 1,021,860 4,881,860
2002 4,085,000 794,120 4,879,120
2003 4,330,000 549,020 4,879,020
2004 4,595,000 284,890 4,879,890
$ 42,415,000 $18,487,573 $ 60,902,573
J-12
THIS PAGE INTENTIONALLY LEFT BLANK
STATISTICAL SECTION
Statistical information is different from the information presented in the financial section in that it
usually covers more than one fiscal year and may present non-accounting information. The tables
present social and economic information, financial trends and the fiscal capacity of the government
necessary for the complete disclosure of the County's financial activity. The information presented in
the following tables is not required for fair presentation in conformity with generally accepted
accounting principles and is, therefore, not covered by the auditors' opinion.
Sources of Data:
* Monroe County Clerk of the Circuit Court-Finance Department
(Page K-1 - K-19 where a source is not indicated)
* Monroe County Tax Collector
* Monroe County Property Appraiser
* Monroe County School Board
* Monroe County Supervisor of Elections
* Monroe County Sheriffs Department
* U.S. Bureau of the Census
* Florida Banker's Association
* Department of Natural Resources, Bureau of Park Planning
*Agency for Health Care Administration
* Florida Department of Labor and Employment Security
The.Constitution of the State of Florida, Florida Statute 200.181 and Monroe County set no legal debt
limit.
COUNTY,MONROE FLORIDA
GENERAL GOVERNMENT EXPENDITURESFUNCTION
FOR TEN FISCAL YEARS
FISCAL L PUBLIC PHYSICAL ECONOMIC
-
YEAR GOVERNMENT Y ENVIRONMENT PORTATIONENVIRONMENT
198 $ 14,238,914 19,171,479 174,732 3,946,380 3,841,530
1989 15,767,785 22,3 6,972 240,970 6,426,753 5,066,351
1990 17,935,158 25,58,23 497,510 5,370,915 7,332,55
1991 20,040,936 29,320,771 51,593 6,078,545 6,906,952
1992 20,956,430 31,6 9,193 668,315 5,923,595 7,851,857
1993 20,908,679 34,331,564 741,354 4,175,462 7,811,82
1994 23,460,049 38,321,175 1,305, 61 4,263,681 7,9 6,073
195 29,390, 53 41,240,319 1,160,034 6,168,342 9,616,40
1996 24,652,862 5,96 ,956 1,334,988 4,836,343 9,40 ,309
1997 26,213,577 51,527,757 946,811 5,663,889 9, 17,72
*Includes expenditures in General, Special Revenue, Debt Service and Expendable Trust Fund
Types. Excludes Housing Finance Authority, Discrete Component Unit.
-1
HUMAN CULTURE AND DEBT
SERVICES RECREATION SERVICE TOTAL*
$ 4,479,122 $ 2,096,837 $ 659,727 $ 48,608,721
4,783,859 2,342,247 705,704 57,690,641
4,862,131 2,384,354 1,098,596 65,069,462
5,186,247 2,886,706 1,270,761 72,222,511
5,309,346 2,971,243 4,657,447 79,987,426
5,719,640 2,345,014 7,037,236 83,070,774
9,787,823 2,757,703 4,627,836 92,519,401
5,573,627 2,703,504 6,888,070 102,740,553
5,769,102 4,332,830 5,777,227 102,080,617
5,862,235 3,657,464 5,971,019 109,460,477
K-2
MONROE COUNTY, FLORIDA
GENERAL GOVERNMENT REVENUE BY SOURCE
FOR LAST TEN FISCAL YEARS
LICENSES INTER CHARGES
FISCAL AND GOVERN• FOR
YEAR TAXES PERMITS MENTAL SERVICES
1988 $ 32,419,904 $ 1,919,763 $ 11,495,816 $ 3,438,650
1989 37,938,385 2,052;940 18,570,790 3,365,050
1990 41,991,855 2,189,049 17,054,599_ 4,007,404
1991 46,675,252 2,724,190 14,563,582 4,373,229
1992 48,195,057 2,284,836 16,678,180 4,757,019
1993 53,908,727 2,422,039 18,163,244 4,224,315
1994 54,441,515 2,018,078 19,514,402 4,895,466
1995 58,121,769 2,124,995 20,256,479 8,086,331
1996 62,514,109 2,481,768 26,456,481 9,534,513
1997 65,383,485 2,227,459 29,245,422 8,590,395
*Includes revenues in General, Special Revenue, Debt Service and Expendable Trust Fund
Types. Excludes Housing Finance Authority, Discrete Component-Unit.
K-3
FINES AND INVESTMENT MISCEL-
FORFEITURES INCOME LANEOUS TOTAL*
$ 1,705,128 $ 2,249,943 $ 2,164,854 $ 55,394,058
1,906,987 3,616,155 2,131,269 69,581,576
2,153,152 3,935,207 1,501,256 72,832,522
2,099,284 3,805,048 2,300,275 76,540,860
2,218,317 3,093,779 2,026,446 79,253,634
2,214,505 2,314,117 1,823,814 85,070,761
2,955,435 2,558,970 2,200,160 88,584,026
2,486,360 4,018,259 4,245,450 99,339,643
2,807,175 5,266,515 2,603,888 111,664,449
4,420,164 5,696,786 2,388,447 117,952,158
K-4
MONROE COUNTY, FLORIDA
PROPERTY TAX LEVIES AND COLLECTIONS
FOR LAST TEN FISCAL YEARS
FISCAL TAX TAX PERCENT OF
YEAR LEVY COLLECTION LEVY COLLECTED
1988 $ 34,251,268 $ 32,863,650 95.9
1989 31,055,120 29,950,942 96.4
1990 34,489,127 33,259,628 96.4
1991 ' 39,598,532 38,360,079 96.9
1992 40,610,035 39,072,069 96.2
1993 42,637,049 41,350,979 97.0
1994 43,472,080 42,014,616 96.6
1995 48,129,060 46,502,205 96.6
1996 51,350,380 49,747,700 96.9
1997 53,523,947 51,917,045 97.0
Property tax levies, based on assessed values as of January 1 st, become due and payable on
November 1st of each year. A four percent discount is allowed if the taxes are paid in November,
with the discount declining by one percent each month thereafter. Accordingly, taxes collected will
never be one hundred percent of the tax levy. Taxes become delinquent on April 1 st of each year
and tax certificates for the full amount of any unpaid taxes and assessments must be sold not later
than June 1st of each year.
Property taxes receivable and a corresponding reserve for uncollectible property taxes are not
included in the financial statements as there are no delinquent taxes as of September 30, 1997.
Source: Monroe County Tax Collector
K-5
MONROE COUNTY, FLORIDA
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
FOR LAST TEN FISCAL YEARS
REAL PROPERTY PERSONAL PROPERTY TOTAL
YEAR ASSESSED VALUE ASSESSED VALUE ASSESSED VALUE
1988 $ 3,754,724,220 $ 221,643,508 $ 3,976,367,728
1989 4,208,231,293 261,996,249 4,470,227,542
1990 5,129,539,812 284,929,021 5,414,468,833
1991 5,616,223,591 299,565,576 5,915,789,167
1992 6,135,745,413 305,062,159 6,440,807,572
1993 6,205,863,228 310,418,654 6,516,281,882
1994 6,140,029,454 318,280,985 6,458,310,439
1995 6,601,604,418 338,856,309 6,940,460,727
1996 6,856,274,547 360,857,198 7,217,131,745
1997 6,970,972,120 355,388,938 7,326,361,058
Assessed values used are net taxable values after deducting allowable statutory exemptions.
Property is assessed as of January 1 st and taxes based on those assessments are levied and
become due on the following November 1 st. Therefore, assessments and levies applicable to a
certain tax year are collected in the fiscal year ending during the next succeeding calendar year.
Estimated actual value for each tax year is equal to the assessed value. The ratio of total assessed
to the total estimated actual value is 100% for each tax year.
.Source: Monroe County Property Appraiser
K-6
MONROE COUNTY, FLORIDA
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
FOR LAST TEN FISCAL YEARS
FISCAL, PROPERTY BANK
YEAR VALUE* CONSTRUCTION DEPOSITS**
1988 $ 4830,297,181 $ 74,847,145 $ 648,426,000
1989 2,974,503,658 110,925;817 892,242,000
1990 3,667,553,207 156,637,545 928,728,000
1991 4,049,901,005 122,937,849 918,016,045
1992 4,375,917,282 120,323,709- 888,072,000
1993 4,447,309,657 91,934,986 923,935,000
1994 4,390,694,004 66,414,893 952,120,000,
1995 4,791,995,498 88,598,076 947,751,000
1996 4,957,041,364 79,313,136 999,568,000
1997 4,978,695,909 81,984,599 1,071,370,000
Taxable.property value and construction does not include the municipal areas of the County.
Construction amounts include new taxable construction minus deletions from the Tax Roll.
Source: Monroe County Property Appraiser
** Florida Banker's Association
K-7
MONROE COUNTY, FLORIDA
PROPERTY TAX RATES -DIRECT AND OVERLAPPING GOVERNMENTS
FOR LAST TEN FISCAL YEARS
TAX
SCHOOL BOARD COUNTY*
TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER" TOTAL
1988 62720 6.9222 - 1.2250 14.4192
1989 6.4570 6.3713 - 1.1650 13.9933
1990 5.8570 6.6803 - 1.1570 13.6943
1991 5.7190 6.2992 ®- 1.1964 112146
1992 5.7070 - 6.8061 - 1.1945 13.7076
1993 6.0910 - 5.5903 - 1.4065 13.0878
1994 6.2050 - 5.7142 - 1.1851 13.1043
1995 6.4330 - 6.0983 - 1.2851 13.8164
1996 6.2530 - 6.0857 - 1.348 13.6867
1997 5.9021 - 5.8089 - 1.585 13.2960
Property is assessed as of January 1 st and the taxes based on those assessments are levied
according to the tax rate in effect during that tax year and become due on November 1 st.Therefore,
assessments and tax levies applicable to a certain tax year are collected in the fiscal year ending
during the following calendar year.
Monroe County does not have outstanding debt funded by ad valorem taxes.
County millage consists of the General Revenue Fund, the Fine and Forfeiture Fund, and the
Health Clinic.
Con'sists of the following districts: Monroe County Mosquito Control, South Florida Water
Management, Okeechobee Basin Fund, Big Cypress Fund and Everglades Construction Project.
Source: Monroe County Tax Collector
K-8
MONROE COUNTY, FLORIDA
PRINCIPAL TAXPAYERS
1997 FISCAL PERCENTAGE
ASSESSED YEAR TAXES OF TOTAL
TAXPAYER" VALUE* COLLECTED** COLLECTED
1. Southern Bell $ 66,129,329 $ 1,012,450 0.83%
2. Casa Marina 42,698,485 683,561 0.56%
3. Cheeca Lodge 22,641,042 343,651 0.28%
4. Pier House 20,341,049 336,137 0.28%
5. Sheraton Suites 19,100,447 334,806 0.27%
6. Holiday Inn Key West 18,919,164 320,310 0.26%
7. The Reach 18,750,198 316,775 026%
8. Southernmost Beach LP 17,400,458 303,158 0.25%
9. Hyatt Key West 16,544,734 281,191 0.23%
10. Ocean Key House 16,211,,421 27'3,883 022%
$ 258 736 327 4,205922 3.44%
Sour cw * Monroe County Property Appraiser
Monroe County Tax Collector
K-9
MONROE COUNTY, FLORIDA
RATIO OF NET GENERAL BONDED DEBT
TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA
FOR LAST TEN FISCAL YEARS
GROSS DEBT
ASSESSED BONDED SERVICE
YEAR POPULATION* VALUE" DEBT FUNDS
1988 75,462 $ 3,976,367,728 $
1989 76,780 4,470,227,542
1990 78,024 5,414,468,833
1991 79,536 5,915,789,167
1992 80,968 6,440,807,572
1993 81,766 6,516,281,882
1994 81,796 6,458,310,439
1995 81,850 6,940,460,727
1996 80,730 7,217,131,745
1997 81,919 7,326,361,058
Property Taxable Value Assessments are as of January 1 st of each year.
Monroe County does not have general bonded debt.
Source-, U.S. Bureau of the Census
Monroe County Property Appraiser
K-j 0
MONROE COUNTY, FLORIDA
COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT
SEPTEMBER 30, 1997
PERCENTAGE
APPLICABLE TO THIS OVERLAPPING
GOVERNMENTAL UNIT GROSS DEBT GOVERNMENTAL UNIT NET DEBT
...................................--- ............... ......
Monroe County, Florida $ — --
School Bonds* 3,235,000 100% 3,235,000
Monroe County does not have outstanding general obligation debt funded by ad valorem taxes.
The School Board's fiscal year ends June 30, 1997.
Source: Monroe County School Board
K-1 1
MONROE COUNTY, FLORIDA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED
DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES
FOR LAST TEN FISCAL YEARS
RATIO OF DEBT
SERVICE TO
OTHER TOTAL GENERAL GENERAL
FISCAL DEBT DEBT GOVERNMENT GOVERNMENT
YEAR PRINCIPAL INTEREST SERVICE SERVICE* EXPENDITURES EXPENDITURES
...............
1988 30,000 $ 183,209 $* 447,006 $ 660,215 $ 48,608,721 1.36%
1989 30,000 394,703 281,001 705,704 57,690,641 1.22%
1990 215,000 688,139 195,457 1,098,596 65,069,462 1.69%
1991 230,000 674,514 366,247 1,270,761 72,222,511 1.76%
1992 1,380,000 2,949,256 328,191 4,657,447 79,987,426 5.82%
1993 3,932,492 2,827,261 277,483 7,037,236 83,070,774 8.47%
1994 3,000,000 1,500,948 126,888 4.,627,836 92,519,401 5.00%
1995 3,315,000 3,407,870 165,200 6,888,070 102,740,553 6.70%
1996 3,475,000 2,198,015 104,212 5,777,227 102,080,617 5,66%
1997 3,655,000 2,014,990 301,029 5,971,019 109,460,479 5.46%
*Debt Service includes principal and interest on general obligation bonds, revenue bonds, bond
anticipation notes and other loan and notes payable.
'Interest includes fiscal charges.
K-1 2
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUE BOND COVERAGE
MUNICIPAL SERVICE DISTRICT-WASTE
FOR LAST TEN FISCAL YEARS
NET REVENUE DEBT SERVICE REQUIREMENTS
.........---- ...........................................................................................
FISCAL GROSS AVAILABLE FOR TIMES
YEAR REVENUE* EXPENSES" DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE
- - -- . I .. .. I.............................
1988 8,236,280 6,644,830 $ 1,591,450 $ 280,000 $ 607,418 $ 887,418 1.79
1989 9,571,847 6,770,541 2,801,306 300,000 589,993 889,993 3.15
1990 11,295,582 8,772,546 2,523,036 315,000 569,986 884,986 2.85
1991 13,344,013 10,896,916 2,447,097 335,000 547,630 882,630 2.77
1992 14,458,040 11,394,292 3,063,748 180,000 615,668 795,668 3.85
1993 16,094,726 13,640,389 2,454,337 285,000 606,307 891,307 2.75
1994 15,619,182 11,673,498 3,945,684 300,000 590,918 890,918 4.43
1995 14,310,678 12,452,817 1,857,861 315,000 574,117 889,117 2.09
1996 15,183,770 13,055,040 2,128,730 335,000 556,162 891,162 2.39
1997 15,352,388 13,452,269 1,900,119 355,000 536,732 891,732 2.13
"Gross Revenue"shall mean all rates, fees, charges, assessments or other income received by the
County or accrued to the County or any agency thereof in control of the management and operation of
said Municipal Service District-Waste. Excluded from"Gross Revenue"is interest earned on funds
heI d in escrow for the retirement of refunded 1980 bonds.
"Expenses"exclude depreciation of fixed assets and amortization of deferred charges is are
reflected as expenses in the financial statements.
®1 3
MONROE COUNTY,FLORIDA
SCHEDULE OF INSURANCE COMPANIES
SEPTEMBER 30, 1997
INSURANCE COMPANY POLICY PERIOD
Clarendon National Insurance 10/01/96-97
Insurance Company of North America 07/26/97-98, 07/01/97-98
John Alden Life Insurance Company 10/01/96-97
Vincam, Managed Care 11/01/96-10/31/97
Insurance Servicing and Adjusting Company 04/01/97-09/30/97
Bankers Insurance Company 04/03/97-98, 06/18/97-98, 11/13/96-97
02/22/97-98,05/18/97-98, 01/29197-98
08/01/97-98, 10/11/97-98, 08/05/97-98
09/24197-98, 07/19/97-98, 09/20/96-97
Florida Municipal Insurance Trust 10/01/96-97, 10/01/96-97
Western World 03/15/97-98
Essex Insurance Company 05/01/97-98
Hartford AD&D 10/01/96-97
Great American Insurance Company 07/27/97-98
Lloyds of London 07/27197-98
Coregis 12/20/96-97
The Connecticut Indemnity Company 10/01196-97
Lexington Insurance Company 03/13/97-98
General Accident Insurance Company 09/16/97-98
Florida Windstorm Underwriting Association 04/11/97-98
Hartford Steam Boiler Inspection&Insurance Company 03/15/97-98, 10/01196-97
Commerce&Industry Company 02/14197-98, 03/13197-98
Omaha Property&Casualty 02/20197-98, 08/24/97-98
American International Specialty Lines Insurance Company 07/10/96-99
Royal Surplus Lines Insurance Company 04/01/97-04/01/98
Florida Shedfrs Self-insurance Fund 10/01196-97
K-14
MONROE COUNTY,FLORIDA
SCHEDULE OF INSURANCE AGENCIES
SEPTEMBER 30, 1997
EXPIRATION ANNUAL
AGENCY DATE PREMIUM
Arthur J.Gallagher 03/13/98 $ 25,000
Acordia National 06/30/98 192,248
Porter Allen Insurance Company 10/11/97 1,314
11/13/97 1,252
01/29/98 1,392
02/22198 281
03/15/98 12,484
04/30/98 20,512
05/18/98 1,738
06/18/98 523
07/19/98 2,423
07/19/98 761
08/01/98 13,791
08/05/98 1,819
09/16/98 9,514
09/20/98 5,918
09/24/98 1,585
The Johnson's Insurance Agency 02/20/98 3,091
04/11/98 185,829
08/24/98 3,091
Florida League of Cities 09/30/97 117,137
10/01/97 12,721
10/01/97 82,017
12/20/97 9,673
02/14/98 3,160
03/15/98 3,318
05/01/98 2,275
The CIA Companies, Inc. 07/01/98 743
John Alden Life Insurance 09/30/97 989,609
Arthur J.Gallagher&Co. 07/27/98 54,382
Edison Insurance Group 09/30/97 41,043
09/30/97 242
Hunt Insurance Group, Inc, 09/30/97 25,000
The Plastridge Agency, Inc. 07/01/99 39,300
10/01/99 42,430
Sedgwick James of Fla., Inc. 04/01/98 169,293
K-15
MONROE COUNTY, FLORIDA
SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS
SEPTEMBER 30, 1997
ANNUAL AMOUNT OF
NAME AND TITLE OF OFFICIAL SALARY SURETY BOND
.......... ------
Keith Douglass-Chairman, Board of County Commissioners $ 32,529 $ 2,000
Shirley Freeman- Member, Board of County Commissioners 32,529 2,000
Jack London- Member, Board of County Commissioners 32,529 5,000
Wilhelmina Harvey- Member, Board of County Commissioners 32,529 2,000
Mary Kay Reich- Member, Board of County Commissioners 32,529 2,000
Danny L. Kolhage-Clerk of Circuit Court and Chief Financial Officer 80,349 5,000
Richard D. Roth- Sheriff 86,908 15,000
Harry L. Sawyer, Jr. -Supervisor of Elections 65,720 5,000
Ervin A. Higgs- Property Appraiser 80,349 10,000
Harry F. Knight-Tax Collector 80,349 50,000
James Roberts-County Administrator 106,894 —
K-1 6
MONROE COUNTY, FLORIDA
DEMOGRAPHIC STATISTICAL DATA
LAST TEN YEARS
SCHOOL UNEMPLOYMENT
PER CAPITA ENROLLMENT RATE
YEAR POPULATION (1) INCOME PERCENTAGEM
.......... ............. -------------......................
1988 75,462 $ 17,130 7,575 2.6
1989 76,780 19,003 8,198 2.5
1990 78,024 20,155 8,490 3.1
1991 79,536 20,206 8,338 4.8
1992 80,968 NA 8,862 8.5
1993 81,766 NA 8,789 3.6
1994 81,796 NA 9,140 3.9
1995 81,850 NA 9,328 3.9
1996 80,730 NA 9,422 2.9
1997 81,919 NA 9,529 2.5
NA- Data Not Currently Available
Sources:
(1) U.S. Bureau of the Census
(2) Monroe County School Board
(3) Florida Department of Labor and Employment Security
K-17
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA
SEPTEMBER 30, 1997
Government Structure
Governing Body: Monroe County Board of County Commissioners
Number of Seats: 5
Length of Term: 4 years
Chairman: Chosen annually by fellow commissioners
Chief Administrative Position: County Administrator
Date originally established EDUCATION:
constitutionally: July 3, 1823 Number of schools-
High Schools 3
Date of present constitution Middle Schools 1
establishment: May 13, 1887 Elementary Schools 5
Middle/Elementary Schools 3
Form of government: Constitutional County
Number of Administrators 29
Present area: 1,875.54 square miles Number of Teachers 579
Source- Monroe County School Board
POPULATION:
Date Residents Increase % EMPLOYEES:
1988 75,462 Property Appraiser 41
1989 76,780 1.75% Tax Collector 52
1990 78,024 1.62% Board of County Commissioners 696
1991 79,536 1.94% Clerk of Circuit Court 108
1992 80,968 1.80% Supervisor of Elections 10
1993 81,766 0.99% Sheriff 482
1994 81,796 0.04% Land Authority 2
1995 81,850 0.07%
1996 80,730 -1.37%
1997 81,919 1.47% AMBULANCE SERVICE:
Number of vehicles 16
Number of employees 46
Source: U.S. Bureau of the Census Number of volunteers 35
K-1 8 (Continued)
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA-CONTINUED
SEPTEMBER 30, 1997
HEALTH CARE: PUBLIC LIBRARIES:
Medical Facilities Number of Beds Library Facilities
Lower Keys Health Systems- Library Holdings 143,687
Florida Keys Memorial Hospital 120
DePoo Hospital 49
Fisherman's Hospital 58 ROAD MILEAGE:
Mariners Hospital 42 Paved streets: 361.1
Unpaved streets: 95.2
Source: Agency for Health Care Administration
Office of Health Facility Regulation
FIRE PROTECTIOW°!`"
Number of stations 1
POLICE PROTECTION: Number of volunteers 226
Number of stations 4
Number of employees:
Certified Law Enforcement 151
Support Personnel 196
Correction Facility Personnel 135
Source: Monroe County Sheriffs
Department
-19