Fiscal Year 2021
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
FINANCIALSTATEMENTSAND
SUPPLEMENTARYINFORMATION
As of and for the Year Ended September 30, 2021
And Reports of Independent Auditor
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
TABLEOFCONTENTS
REPORTOFINDEPENDENTAUDITOR ................................................................................................. 1-2
FINANCIALSTATEMENTS
................................................................................................................. 3
Statement of Revenues, Expenditure
Governmental Funds .......................................................................................................................................... 4
Statement of Fiduciary Net odial Fund ......................................................................................... 5
...................................................................... 6
Notes to Financial Statements ......................................................................................................................... 7-15
REQUIREDSUPPLEMENTARYINFORMATION
.................................................. 16
Court Related Fund .......................................................................................................................................... 17
Records Modernization Fund ........................................................................................................................... 18
SUPPLEMENTARYREPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements
Performed In Accordance with Government Auditing Standards ............................................................... 19-20
Management Letter ................................................................................................... 21-22
Report of Independent Accountant on Compliance with Local Government
Investment Policies, Article V Requirements, and Depository Requirements
of Sections 218.415, 28.35, 28.36, and 61.181, Florida Statutes .................................................................... 23
ReportofIndependentAuditor
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
ReportontheFinancialStatements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Clerk of the
September 30, 2021, and the related notes to the financial statements as listed in the table of contents.
ResponsibilityfortheFinancialStatements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Clerk as of
September 30, 2021, and the respective changes in financial position thereof for the year then ended, in
accordance with accounting principles generally accepted in the United States of America.
cbh.com
EmphasisofMatters
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with the Rules of the Auditor General of the State of Florida. In conformity
with the Rules, the accompanying financial statements are intended to present the financial position and
changes in financial position of each fund of Monroe County, Florida that is attributable to the Clerk. They do not
purport to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2021,
and the changes in its financial position for the fiscal year then ended in accordance with accounting principles
generally accepted in the United States of America. Our opinion is not modified with respect to this matter.
As discussed in Note 10 to the financial statements, the Clerk adopted the provisions of Governmental
Accounting Standards Board Statement No. 84, Fiduciary Activities, effective October 1, 2020. As a result,
related net position and fund balance has been restated. Our opinions are not modified with respect to this
matter.
OtherMatters
RequiredSupplementaryInformation
Accounting principles generally accepted in the United States of America require that the required
supplementary information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
OtherReportingRequiredby GovernmentAuditingStandards
In accordance with Government Auditing Standards, we have also issued our report dated March 3, 2022 on our
nancial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards
Tampa, Florida
March 3, 2022
2
FINANCIALSTATEMENTS
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
BALANCESHEET
GOVERNMENTALFUNDS
SEPTEMBER30,2021
MajorFunds
CourtRecords
GeneralRelatedModernization
FundFundFundTotals
ASSETS
Cash and cash equivalents$ 1,504,287$ 2,313,667$ 3,272,178$ 7,090,132
Due from other governmental agencies 1,331 25,237 26,568-
Due from Board of County Commissioners 68,746 139,401 208,147-
Due from others 138 - - 138
Due from other funds 130 - - 130
$ 1,574,632$ 2,478,305$ 3,272,178$ 7,325,115
Total Assets
LIABILITIES,DEFERREDINFLOWOF
RESOURCES,ANDFUNDBALANCES
Liabilities:
Accounts payable and accrued liabilities803,456$ 264,807$ -$ 1,068,263$
Due to other governmental agencies59,492 651,436 - 710,928
Due to Board of County Commissioners711,684 1,561,460 - 2,273,144
Due to other funds- 130 - 130
Total Liabilities 1,574,632 2,477,833 4,052,465-
Deferred Inflow of Resources:
Unavailable revenue - 472 - 472
Fund Balances:
Restricted - 3,272,178- 3,272,178
Liabilities,DeferredInflowof
Resources,andFundBalances$ 1,574,632$ 2,478,305$ 3,272,178$ 7,325,115
The accompanying notes to the financial statements are an integral part of these statements. 3
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
STATEMENTOFREVENUES,EXPENDITURES,ANDCHANGESINFUNDBALANCE
GOVERNMENTALFUNDS
YEARENDEDSEPTEMBER30,2021
MajorFunds
CourtRecords
GeneralRelatedModernization
FundFundFundTotals
Revenues:
Intergovernmental - Other232,886$ 1,265,769$ -$ 1,498,655$
Intergovernmental - Board of
County Commissioners7,202,000 1,452,100 - 8,654,100
Charges for services1,270,157 908,686 449,819 2,628,662
Fines and forfeitures- 2,202,307 - 2,202,307
Interest income16,650 7,965 8,207 32,822
Miscellaneous18 959 - 977
Total Revenues8,721,711 5,837,786 458,026 15,017,523
Expenditures:
Current:
General Government:
Salaries and benefits3,356,744 - - 3,356,744
Operating 1,316,182 - - 1,316,182
Court Related:
Salaries and benefits- 3,393,072 - 3,393,072
Operating - 459,756 - 459,756
Capital outlay2,996,902 - - 2,996,902
Total Expenditures7,669,828 3,852,828 - 11,522,656
Excess of Revenues Over
(Under) Expenditures1,051,883 1,984,958 458,026 3,494,867
Other Financing (Uses):
Transfer to Board of County Commissioners(1,051,883) (1,349,841) - (2,401,724)
Transfer to Florida Department of Revenue- (635,117) - (635,117)
Total Other Financing
Sources and (Uses)(1,051,883) (1,984,958) - (3,036,841)
Net change in fund balances- - 458,026 458,026
Fund balances, beginning of year- - 2,814,152 2,814,152
Fund balances, end of year$ -$ 3,272,178-$ $ 3,272,178
The accompanying notes to the financial statements are an integral part of these statements. 4
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
STATEMENTOFFIDUCIARYNETPOSITION
CUSTODIALFUND
YEARENDEDSEPTEMBER30,2021
ASSETS
Cash and cash equivalents$ 7,233,269
Due from other governmental agencies 15,878
Due from others 20,634
Total Assets$ 7,269,781
LIABILITIES
Due to others$ 37,906
Due to other governmental agencies 2,922,587
Due to Board of County Commissioners 120,605
Total Liabilities$ 3,081,098
NET POSITION
Restricted for:
Court Registry$ 2,907,993
Cash Bonds 418,898
Tax Deeds 861,792
Total Net Position$ 4,188,683
The accompanying notes to the financial statements are an integral part of these statements. 5
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
STATEMENTOFFIDUCIARYNETPOSITION
CUSTODIALFUND
YEARENDEDSEPTEMBER30,2021
Additions:
Payments made by litigants$ 71,699,145
Charges for services 1,468,291
Fines and forfeitures 89,568
Total Additions 73,257,004
Deductions:
Payment of court fines, fees, and forfeitures1,011,205
Funds returned to litigants 72,501,360
Total Deductions 73,512,565
Net decrease in fiduciary net position(255,561)
Net position, beginning of year, as previously stated-
Restatement - change in accounting principle4,444,244
Net position, beginning of year, as restated4,444,244
Net position, end of year$ 4,188,683
The accompanying notes to the financial statements are an integral part of these statements. 6
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Noteofsignificantaccountingpolicies
Reporting Entity
county official established pursuant to the Constitution of the state of Florida. The Cler
not purport to reflect the financial position or the results of operations of Monroe
taken as a whole. The financial statements of the Clerk have been prepared in accordance with the accounting
principles and reporting guidelines established by the Governmental Acco
Entity status for financial reporting purposes is governed by GASB Statement No. 14, as amended. Although the
eparate from the Board of County Commissioners (the
rporate powers of its own to be considered a legally separate entity for
financial reporting purposes. Therefore, under GASB guidelines, the Clerk is reported as a part of the primary
government of the County.
Description of Funds rting purposes as three governmental funds
and a fiduciary fund.
General Fund
general operations of the Clerk.
Court Related Fund
revenue sources that are restricted or committed to expenditures for specified purposes other than debt
service or capital projects. The Court Related Fund is a special revenue fund created to account for and report
state and local funding restricted for the expenditure of court functions as mandated by Section 28.37, Florida
Statutes. Any excess funding over actual expenditures is returned to either the Florida Department of Revenue
Records Modernization Fund
for and report recording fees restricted for records modernization and court technology as specified in Florida
Statutes 28.24(12)(d) and (e).
Fiduciary Fund
and disbursement of assets held for other agencies, governments, or individuals.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
statements are prepared for the purpose of complying with Florida Statute 218.39(2), and Chapter 10.550, Rules
of the Auditor General, which require the Clerk to only present fund financial statements.
The General Fund and the Special Revenue Funds are governmental funds which use the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when
measurable and available. Revenues are considered to be available when they are collectible within the current
period or soon enough thereafter to pay liabilities of the current period. For this purpose, the Clerk considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period, to be available
and thus recognizes them as revenues of the current year. Expenditures generally are recorded when a liability
is incurred, as under accrual accounting. However, expenditures related to compensated absences and claims
and judgments are recorded only when payment is due.
7
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Noteofsignificantaccountingpolicies(continued)
The Clerk reports the General Fund, Court Related Fund, and the Records Modernization Fund as major
governmental funds and the Custodial Fund as a fiduciary fund type. The Fiduciary Fund uses a flow of economic
resources measurement focus to determine net position. The accounting principles used are similar to those
applicable to businesses in the private sector and, thus, are maintained on the accrual basis of accounting.
Additions are recognized when earned and deductions are recognized when incurred. For Custodial Funds,
disbursements made within 90 days after year-end are considered as part of deductions from net position.
lated activities as defined by
Article V of the Florida Constitution. Any excess of court-related revenue over court-related expenditures as of
ust Fund. The Board provides non-court-related revenue
Fund. Any excess of non-court-related revenue over
non-court-related expenditures is reflected as a liability to the Board in the respective fund at fiscal year-end.
Fund Balances Presentation of the governmental funds is classified
as restricted. This classification includes amounts that can be spent only for specific purposes because of
constitutional provisions or enabling legislation or because of constraints that are externally imposed by creditors,
grantors, contributors, or the laws or regulations of other governments.
Budgetary Requirements tions in accordance with the budgetary
requirements set forth in the Florida Statutes. The budget is prepared on a basis consistent with generally
accepted accounting principles.
The Florida Clerks of Court Operations Corporatio
court-related activities for the 12 months ended September
General Fund budget and is approved by the Board.
Cash red by the Federal Deposit Insurance Corporation
Capital Assets
governmental fund types as expenditures at the time assets are received and a liability is incurred. Purchased
assets are capitalized at historical cost and reported in the Monroe County Annual Comprehensive Financial
-wide financial statements.
The Clerk maintains custodial responsibility for t
In addition, the Board provides administrative office space and certain other expenditures used by the Clerk at no
charge.
Compensated Absences
and sick benefits. The Clerk is not legally required to, and does not, accumulate expendable available financial
resources to liquidate this obligation. The obligation for compensated abscesses is accrued in the
government-wide financial statements of the County. Related long-term obligations, amounting to $1,184,742 on
September 30, 2021, are included in the government-wide financial statements of the County.
8
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Noteofsignificantaccountingpolicies(continued)
Use of Estimates The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
Subsequent Events The Clerk has evaluated subsequent events through March 3, 2022, in connection with the
preparation of these financial statements, which is the date the financial statements were available to be issued.
New Accounting Pronouncement erk adopted the provisions of GASB
Statement No. 84, Fiduciary Activities. This statement changed the liability recognition criteria so liabilities are
only recorded when an event that compels the government to pay has occurred or if there is no requirement to be
compelled to pay. The Statement of Changes in Net Position was also added as a required statement under this
Statement. Note 10 details the restatement of the beg
Note
The Clerk follows Florida Statutes for its investment policy, which authorizes investments in certificates of deposit,
savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund administered by the
Florida State Board of Administration, and obligations of the U.S. government and government agencies
unconditionally guaranteed by the U.S. government.
Cash and cash equivalents at September 30, 2021 consist of the following
TypeFairValue
Governmental Funds:
Demand deposits7,090,132$
Custodial Fund:
Demand deposits7,233,269
$ 14,323,401
by the FDIC or covered by the state of Florida collateral pool, a multiple-financial institution pool with the ability to
assess its members for collateral shortfalls if a member institution fails. Cash on hand amounted to $1,500.
9
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Notereceivablesandpayables
Interfund receivables and payables at September 30, 2021 consist of the following:
DuefromDueto
OtherFundsOtherFunds
Court Related Fund$ -$ 130
General Fund 130 -
$ 130$ 130
The amounts are the result of purchasing card transactions that were paid from the General Fund but the related
expenses were charged to the Court Related Fund.
Notebalancepresentation
The restrictions placed on Clerk Records Modernization Fund balance are described as follows:
Public Records Modernization Trust res the collection of an additional
service charge to be paid to the Clerk to be used exclusively for equipment, maintenance of equipment,
personnel training, and technical assistance in modernizing the public records syst
Public Records Court Technology Trust) requires the collection of an
additional service charge to be paid to the Clerk to be used exclusively for the operation and support of an
integrated computer system for the judicial agencies and to support the operations and maintenance of the
state court system.
Records Modernization restricted fund balances are as follows:
Public Record Modernization Trust$ 1,105,644
Public Records Court Technology 2,166,534
Restricted fund balances$ 3,272,178
10
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Noteplans
FloridaRetirementSystem
Plan Description
Chapters 121 and 112, Florida Statutes, the FRS provides two cost-sharing, multiple-employer defined benefit
plans administered by the Florida Department of Management Services, Division of Retirement, including the FRS
Pension Plan, which is administered by the State Board of Administration.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the state of Florida. The FRS provides retirement and disability benefits,
annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are established
by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be
made only by an act of the Florida Legislature.
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after age
62 with at least six years of credited service, or 30 years of service, regardless of age, are entitled to a retirement
benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five highest years
of salary, for each year of credited service. Vested members with less than 30 years of service may retire before
age 62 and receive reduced retirement benefits. Senior Management Service class members who retire at or after
age 62 with at least six years of credited service or 30 years of service, regardless of age, are entitled to a
retirement benefit payable monthly for life, equal to 2.0% of their final average compensation based on the five
highest years of salary for each year of credited service. Elected Officers class members who retire at or after age
62 with at least six years of credited service or 30 years of service, regardless of age, are entitled to a retirement
benefit payable monthly for life, equal to 3.0% of their final average compensation based on the five highest years
of salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal year
2011, affecting new members enrolled on or after July 1, 2011 by extending the vesting requirement to eight years
of credited service and increasing normal retirement to age 65 or 33 years of service, regardless of age. Also, the
final average compensation for these members is based on the eight highest years of salary.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with
a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of
gross compensation for all active FRS members.
In addition to the above benefits, the FRS administers
program allows eligible members to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by DROP
participants.
11
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Noteplans(continued)
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self-direction in an investment product with a
third party administrator selected by the State Board of Administration. Employer and employee contributions,
including amounts contributed to indi by law, but the ultimate benefit
depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for
the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is
funded with the same employer and employee contribution rates that are based on salary and membership class
(Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed to
individual member accounts, and the individual members allocate contributions and account balances among
various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance
Program, are funded through an employer contribution of 0.06% of payroll and by forfeited benefits of plan
members.
The Clerk recognizes pension expenditures in an amount equal to amounts paid to the Pension Plan, the HIS
Plan, and the defined-contribution plan, amounting to $474,458, $76,699, and $77,941 respectively, for the fiscal
2021, the measurement date used to determine the net pension liability associated with the Pension Plan and the
HIS Plan, amounted to $118,495 and $17,405 respectively. The Clerk is not legally required to, and does not,
accumulate expendable, available resources to liquidate the retirement obligation related to its employees.
Accordingly, the net pension liability and associated deferred outflows and deferred inflows are presented on the
government-wide financial statements of the County, following requirements of GASB Statement No. 68,
Accounting and Financial Reporting for Pensio, and GASB
Statement No. 71,
amendment of GASB Statement No. 68.
Funding Policy e required to contribute 3.0% of their salary to
the FRS. In addition to member contributions, governmental employers are required to make contributions to the
FRS based on state-wide contribution rates. The employer contribution rates by job class for the periods from
October 1, 2020 through June 30, 2021 and July 1, 2021 through September 30, 2021, respectively, were as
ring the fiscal year ended September 30, 2021, the
Clerk contributed to the plan an amount equal to 13.40% of covered payroll.
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
state of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee, Florida
32315-9000. That report may be viewed on the Florida Department of Management Services website located at
www.dms.myflorida.com/workforce_operations/retirement/publications.
12
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Notepostemploymentbenefitsplan(the
In addition to the pension benefits described in Note 5, the Clerk offers to its employees a single-employer defined
benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the OPEB Plan if the County provides
health insurance to its active employees and their eligible dependents. The OPEB Plan provides medical
coverage, prescription drug benefits, and life insurance to both active and eligible retired employees. The OPEB
Plan does not issue a publicly available financial report. No assets are accumulated in a trust that meets the
criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for Postemployment Benefit Plans
Other Than Pensions.
The Board may amend the OPEB Plan design, with changes to the benefits, premiums, and/or levels of participant
contribution at any time. On at least an annual basis, in an open session, and prior to the annual enrollment
process, the Board approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for postemployment participation in the OPEB Plan is limited to full-time employees of the County and
the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on
or after October 1, 2001 may continue to participate in the OPEB Plan by paying the monthly premium established
annually by the Board. An employee who retires as an active participant in the plan, was hired prior to October 1,
2001, has at least 10 years of full-time service with the County, and meets the retirement criteria of the FRS but
is not eligible for Medicare, may maintain group health insurance benefits with Monroe County following
retirement, provided the retiring employee contributes the amounts shown in the table below.
(1)
ContributionasPercentageofAnnualActuarialRate
PlanYearsofServicewithMonroeCounty
Year25+20241019
(2)
2018HIS17%18%
2019HIS18%26%
2020HIS20%34%
2021HIS22%42%
2022 and ThereafterHIS25%50%
(1)
The new retiree contributions began a five-year phased-in approach beginning January 1, 2018.
(2)
Participation in the Plan is at a cost equal to the FRS Health Insurance Subsidy (HIS) for 10 years of service (currently
$5 per month for each year of service credit at retirement with a minimum HIS payment of $30 and a maximum HIS
payment of $150 per month).
Retirees who have met the requirements for early retirement, have not achieved age 60, and whose age and
years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the
spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those
classes are met.
13
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Notepostemploymentbenefitsplan(the(continued)
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least
10 years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for
Medicare at the time of retirement or becomes eligible for Medicare following retirement, may maintain group
health insurance benefits with Monroe County following retirement, provided the retiring employee contributes the
Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250 per
month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health plan and
receive a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine
The Clerk has no responsibility to the OPEB Plan other than to make the periodic payments determined by the
Board, which are presented as expenditures when made and amounted to $171,648 for the year ended
September 30, 2021. Further information about the OPEB Plan is available
www.clerk-of-the-court.com.
Notemanagement
The Clerk is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors
and omissions; injuries to employees; and natural disasters. The Clerk participates in the coverage provided by
e, and Risk Management Internal Service Funds.
$500,000 coverage per claim for regular employees.
ss of the self-insured coverage are covered by an excess insurance policy.
Risk management has a $5,000,000 excess insurance policy for general liability claims with a $200,000
self-insured retention, and building property damage is covered for the actual value of the building with a
deductible of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled
claims have not exceeded this commercial coverage in any of the past three years.
tion, Group Insurance, and Risk Management Internal
Service Funds based on estimates of the amounts needed to pay prior and current year claims.
Notecommitments
The Clerk leases various office equipment under cancelable arrangements accounted for as operating leases.
Total lease expenditures were $37,622 for the year ended September 30, 2021. The following is a schedule of
minimum future rent obligations under non-cancelable leases with terms in excess of one year:
YearsEndingSeptember30,
2022$ 28,843
2023 28,057
2024 8,586
$ 65,486
14
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
NOTESTOTHEFINANCIALSTATEMENTS
YEARENDEDSEPTEMBER30,2021
Note
The Clerk is a party from time to time in various lawsuits and other claims incidental to the ordinary course of its
operation, some of which are covered byWhile the results of litigation cannot
be predicted with certainty, management believes the final outcome of such litigation will not have a material,
Notechange
As described in Note 1, the Clerk adopted GASB Statement No. 84, Fiduciary Activities, effective October 1, 2020.
As a result of this adoption, the financial statements of the Custodial Fund have been restated to comply with the
revised liability recognition criteria, resulting in a $4,444,244 decrease in liabilities and a corresponding increase
in beginning net position.
15
REQUIREDSUPPLEMENTARYINFORMATION
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUALGENERALFUND
YEARENDEDSEPTEMBER30,2021
GeneralFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - Other$ -$ 232,886-$ $ 232,886
Intergovernmental - Board of
County Commissioners 7,202,000 7,202,000 7,202,000 -
Charges for services 684,200 684,200 1,270,157 585,957
Interest income 13,400 13,400 16,650 3,250
Miscellaneous 2,400 2,400 18 (2,382)
Total Revenues 7,902,000 7,902,000 8,721,711 819,711
Expenditures:
Current:
General Government:
Clerk recording 698,500 598,500 575,610 22,890
Clerk information systems 854,200 1,379,200 1,363,161 16,039
Clerk finance 5,778,750 5,378,750 5,316,610 62,140
Internal audit 435,400 420,400 372,413 47,987
Non-court records management 135,150 125,150 42,034 83,116
Total Expenditures 7,902,000 7,902,000 7,669,828 232,172
Excess of Revenues
Over Expenditures - 1,051,883- 1,051,883
Other Financing (Uses):
Transfer to Board of County Commissioners - (1,051,883)- (1,051,883)
Total Other Financing
Sources and Uses - (1,051,883)- (1,051,883)
Net change in fund balance - - - -
Fund balance, beginning of year - - - -
Fund balance, end of year$ -$ -$ -$ -
16
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUAL
SPECIALREVENUECOURTRELATEDFUND
YEARENDEDSEPTEMBER30,2021
SpecialRevenue
CourtRelatedFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Intergovernmental - Other1,218,980$ 1,218,980$ 1,265,769$ 46,789$
Intergovernmental - Board
of County Commissioners 1,452,100 1,452,100 1,452,100 -
Charges for services 673,248 673,248 908,686 235,438
Fines and forfeitures 1,462,470 1,462,470 2,202,307 739,837
Interest income 13,550 13,550 7,965 (5,585)
Miscellaneous income 47,973 47,973 959 (47,014)
Total Revenues 4,868,321 4,868,321 5,837,786 969,465
Expenditures:
Current:
Court Related:
Clerk administration 1,264,896 1,169,896 751,269 418,627
Clerk records management 35,650 65,650 63,669 1,981
Clerk jury management 120,000 120,000 94,022 25,978
Clerk circuit court criminal 554,950 594,950 591,156 3,794
Clerk circuit court civil 486,350 486,350 406,006 80,344
Clerk court information systems 495,300 520,300 512,873 7,427
Clerk circuit court family 220,805 220,805 101,585 119,220
Clerk circuit court juvenile 141,850 141,850 141,594 256
Clerk circuit court probate 159,000 159,000 93,460 65,540
Clerk county court criminal 472,720 477,720 474,711 3,009
Clerk county court civil 297,000 297,000 206,098 90,902
Clerk county court traffic 619,800 614,800 416,385 198,415
Total Expenditures 4,868,321 4,868,321 3,852,828 1,015,493
Excess of Revenues
Over Expenditures - 1,984,958- 1,984,958
Other Financing (Uses):
Transfer to Board of County Commissioners - (1,349,841)- (1,349,841)
Transfer to Florida Department of Revenue - (635,117)- (635,117)
Fund balance, beginning of year - - - -
Fund balance, end of year$ -$ -$ -$ -
17
MONROECOUNTY,FLORIDA
CLERKOFTHECIRCUITCOURT
SCHEDULEOFREVENUESANDEXPENDITURESBUDGETTOACTUAL
SPECIALREVENUERECORDSMODERNIZATIONFUND
YEARENDEDSEPTEMBER30,2021
SpecialRevenue
RecordsModernizationFund
Variance
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues:
Charges for services$ 285,000$ 285,000$ 449,819$ 164,819
Interest income 35,000 35,000 8,207 (26,793)
Total Revenues 320,000 320,000 458,026 138,026
Expenditures:
Current:
Modernization trust - - - -
Excess of Revenues
(Under) Expenditures 320,000 320,000 458,026 138,026
Net change in fund balance 320,000 320,000 458,026 138,026
Fund balance, beginning of year (320,000) (320,000) 2,814,152 3,134,152
Fund balance, end of year$ -$ 3,272,178-$ $ 3,272,178
18
SUPPLEMENTARYREPORTS
ReportofIndependentAuditoronInternalControloverFinancialReportingandon
ComplianceandOtherMattersBasedonanAuditofFinancialStatements
PerformedinAccordancewith GovernmentAuditingStandards
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to the financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida
the year ended September 30, 2021, and the related notes to the financial statements, and have issued our
report thereon dated March 3, 2022 for the purpose of compliance with Section 218.39(2), Florida Statutes and
Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits.
InternalControloverFinancialReporting
In planning and performing our audit of the financial statem
signing the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
Accordingly, we do not express an
opinion on the effectiveness of
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect and correct
misstatements, on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material
statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a
deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of the internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
ComplianceandOtherMatters
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the financial statements.
However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
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PurposeofthisReport
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards mpliance. Accordingly, this communication is not
suitable for any other purpose.
Tampa, Florida
March 3, 2022
20
IndependentManagementLetter
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
ReportontheFinancialStatements
We have audited the financial statements of the Monroe County, Florida Clerk of the Circuit Court (the
of and for the year ended September 30, 2021 and have issued our report thereon dated March , 2022.
AuditorsResponsibility
e with auditing standards generally accepted in the United States of America;
We conducted our audit in accordanc
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
OtherReportingRequirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards, and Report of Independent Accountant on Compliance with Local Government
Investment Policies, Article V Requirements, and Depository Requirements of Sections 218.415, 28.35, 28.36, and
61.181, Florida Statutes, regarding compliance requirements in accordance with Chapter 10.550, Rules of the
Auditor General. Disclosures in those reports, which are dated March , 2022, should be considered in conjunction
with this management letter.
PriorAuditFindings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions
have been taken to address findings and recommendations made in the preceding annual financial audit report.
There were no recommendations made in the preceding audit report.
OfficialTitleandLegalAuthority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in this management letter,
unless disclosed in the notes to the financial statements. The Clerk is a separately elected county official
established pursuant to the Constitution of the state of Florida. There are no component units related to the Clerk.
FinancialManagement
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any recommendations to
improve financial management. In connection with our audit, we did not have any such recommendations.
AdditionalMatters
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we communicate noncompliance with provisions
of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
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PurposeofThisLetter
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules of
the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Tampa, Florida
March 3, 2022
22
ReportofIndependentAccountantonCompliancewithLocalGovernment
InvestmentPolicies,ArticleVRequirementsandDepositoryRequirementsof
Sections218.415,28.35,28.36,and61.181,FloridaStatutes
To the Honorable Kevin Madok
Clerk of the Circuit Court of Monroe County, Florida
We have examined the Monroe County, Florida Clerk of
local government investment policy requirements of Section 218.415, Florida Statutes, Article V requirements of
Sections 28.35 and 28.36, Florida Statutes, and requirements of Section 61.181, Florida Statutes, for the year
ended September 30, 2021. Management of the Clerk is responsible for
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Clerk complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Clerk complied with the specified requirements. The nature, timing, and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe the evidence obtained is sufficient and appropriate to provide a reasonable basis
for our opinion.
requirements.
In our opinion, the Clerk complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, Article V requirements of Sections 28.35 and 28.36, Florida Statutes, and
requirements of Section 61.181, Florida Statutes, during the year ended September 30, 2021.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes,
Article V requirements of Sections 28.35 and 28.36, Florida Statutes, requirements of Section 61.181, Florida
Statutes, and Rules of the Auditor General.
Tampa, Florida
March 3, 2022
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