Fiscal Year 2003 MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Year Ended
September 30, 2003
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For the Year Ended September 30, 2003
Table Of Contents (Continued)
Page
Table of Contents Al-A3
Basic Financial Statements
Independent Auditors' Report 131-132
Fund Financial Statements:
Balance Sheet- Governmental Funds C1-C2
Statement of Revenues, Expenditures and Changes in Fund Balances -
Governmental Funds C3-C4
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Major Governmental Funds:
General Fund C5-Cl0
Fine and Forfeiture Special Revenue Fund C11-C12
Road and Bridge Special Revenue Fund C13-C14
Governmental Grants Special Revenue Fund C15-C18
Unincorporated Area Service District — Planning, Building and Zoning C19-C20
Special Revenue Fund
Statement of Net Assets — Proprietary Funds C21-C24
Statement of Revenues, Expenses and Changes in Fund Net Assets - C25-C26
Proprietary Funds
Statement of Cash Flows— Proprietary Funds C27-C30
Statement of Fiduciary Net Assets — Fiduciary Funds C31
Statement of Changes in Fiduciary Net Assets —Fiduciary Funds C32
Notes to Financial Statements D1-D31
Combining and Individual Fund Statements and Schedules:
Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget
and Actual
One Cent Infrastructure Surtax Capital Project Fund E1 —E2
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Projects E-3
Fund
A-1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For the Year Ended September 30, 2003
Table Of Contents (Continued)
24at
Combining and Individual Fund Statements and Schedules LContinuedL
Combining Balance Sheet—Nonmajor Governmental Funds F1+8
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances—Nonmajor Governmental Funds F9+16
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual
Special Revenue Funds:
Affordable Housing Programs F17
Law Library F18
Tourist Development, All Districts,Two Cent F19
Tourist Development,Administration and Promotional,Two Cent F20
Tourist Development, District#One, Three Cent F21
Tourist Development, District#Two, Three Cent F22
Tourist Development, District#.Three, Three Cent F23
Tourist Development, District#Four, Three Cent F24
Tourist Development, District#Five, Three Cent F25
Impact Fees— Roadways F26
Impact Fees—Parks and Recreation F27
Impact Fees—Libraries F28
Impact Fees—Solid Waste F29
Impact Fees—Police Facilities F30
Impact Fees—Fire and EMS F31
Fire and Ambulance, District#1 — Lower and Middle Keys F32
Upper Keys Health are Special Taxing District F33
it and Ambulance, District#6 - Key Largo F34
Unincorporated Area Service District—Parks and Recreation F35
Local Housing Assistance F36
Municipal Policing F37
911 Enhancement Fees F38
Duck Key Security District F39
Boating Improvement F40
Miscellaneous Special Revenue F41+42
Environmental Restoration F43
Law Enforcement Trust F44
Court Facility Fees F45
Drug Abuse Trust F46
Comprehensive Plan Land Authority F47
Debt Service Funds:
1993 Refunding Improvement Bonds 1988 F48
1991 Sales Tax Revenue Refunding Bonds F49
Clerk's Revenue Note F50
Infrastructure Sales Surtax Revenue Bonds, Series 2003 F51
A-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Financial Statements
For The Year Ended September 30, 2003
Table Of Contents (Continued)
Page
Combining and Individual Fund Statements and Schedules (Continued):
Schedule of Revenues, Expenditures and Changes in Fund Balances —
Budget and Actual
Capital Projects Funds:
1991 Sales Tax Bond Capital Improvements F52
Clerk's Revenue Note F53
Combining Statement of Net Assets— Internal Service Funds G1-G2
Combining Statement of Revenues, Expenses and Changes in Fund Net
Assets— Internal Service Funds G3-G4
Combining Statement of Cash Flows — Internal Service Funds G5-G8
OTHER REPORTS
Independent Auditor's Report on Compliance and on Internal Control over Financial
Reporting Based on an Audit of Basic Financial Statements Performed in
Accordance with Government Auditing Standards H 1-H2
Independent Auditor's Management Letter 1-13-1-14
A-3
THIS PAGE, INTENTIONALLY LEFT BLANK
BASIC FINANCIAL STATEMENTS
y
Independent Auditors' Report
o the Clerk Ex Cffiicio, Mayor and
Board of County Commissioners of
Monroe County, Florida"
We have audited the accompanying financial statements of each major fund and aggregate
remaining fund information of the Monroe County, Florida Board of County Commissioners (the
"'Board") as of and for the year ended September 30, 2003, which collectively mprise the
Board's basic financial statements as listed in the table of contents. These financial statements
are the responsibility of the Board's management, Our responsibility is to express opinions on
these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and standards applicable to financial audits contained in Govern meat
Auditing Standards issued by the Comptroller General of the united States. Those standards
require that we plann perform the auditobtain reasonable assurance out whether the
financial statements are free of material misstatement° An audit includes examining on a test
basis, evidence supporting the amounts and disldlosures in the financial statements, n audit
also includes assessing the accounting principles used and significant estimates made
management, as well as evaluating the overall financial statement presentation, We believe
that our audit provides a reasonable basis for our opinions.
s described in Note 1, the financial statements referred to above present: only the Board and
o not purport to, and do not, present fairly the financial position of Monroe County, Florida„ as
of September 30, 2003, and the changes in its financial position and its cash flows, where
applicable, for the year then ended in conformity with accounting principles generally accepted
in the United States of America.
s described in NoteBoard's reporting entity was changed in fiscal 2003 to include the
component units of the Board. This change was made in order to comply with the reporting
entity requirements specified in Section 10. 57( ), Rules of the Auditor General, State of
Florida,
s described in Note 6, the Board retroactively changed its capitalization thresholds in fiscal
2003.
B-t
In our opinion, the financial statements referred to above present fairly, in alli material respects,
the financial position of the major funds and the aggregate remaining fund information of the
Board as of September 30, 2003, and the respective changes in its financial position and cash
flows, where applicable, thereof and the respective budgetary comparison for the General Fund,
the Fine and Forfeiture Fund, the Road and Bridge Fund, the Governmental Grants Fund, and
the Unincorporated Area Service District-Planning, Building, and Zoning Fund for the year then
ended in conformity with accounting principles generally accepted in the United States of
America.
In accordance with Government Auditing Standards, we have also issued our report dated
March 26, 2004 on our consideration of the Board's internal control over financial reporting and
our tests of compliance with certain provisions of laws, regulations, contracts, and grants. That
report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be read in conjunction with this report in considering the results of our
audit.
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Board's basic financial statements. The combining and individual fund
financial statements and schedules, listed in the foregoing table of contents, are presented for
purposes of additional analysis and are not a required part of the financial statements of the
Board. The combining and individual fund financial statements and schedules have been
subjected to the auditing procedures applied in the audit of the financial statements referred to
above and, in our opinion, are fairly presented in all material respects in relation to the basic
financial statements taken as a whole.
This report is intended solely for the information and use of management, the Clerk Ex Officio,
the County Major and the Board of County Commissioners of Monroe County, Florida, and
applicable state and federal agencies, and is not intended to be and should not be used by
anyone other than these specified parties.
P.
P
West Palm Beach, Florida
March 26, 2004
B-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
BALANCE SHEET
GOVERNMENT FUNDS
SEPTEMBER 30, 2003
Fine & Road & Governmental
General Forfeiture Bridge Grants
Assets
Cash and Cash Equivalents $ 14,095,586 $ 10,173,289 $ 9,406,353 $3,541,302
Accounts Receivable, Net 24,864 - 78
Due from Other Funds 4,204,396 1,300 474,146
Due from Other Governmental Units 3,495,568 853,907 443,737 1,111,452
Mortgages/Notes Receivable - - - -
Allowance for Mortgages/Notes Receivable
Interest Receivable -
Inventory 46,652 -
Total Assets -$I_1'027196 9,851,390
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 874,273 $ 113,840 $ 82,524 $ 375,120
Retainage Payable 9,101 - 57,584 180,382
Accrued Wages and Benefits Payable 671,809 26,646 148,085 78,,553
Due to Other Funds 43,803 241,891 612,509 5,000
Due to Other Governmental Units 539,405 38,474 1,869 454,954
Accrued Comp. Absences Payable 157,970 - 9,006 3,302
Other Current Liabilities 54 1,120 24 1,134
Deposits in Escrow 29,140 - 300 -
Deferred Revenues - - 929,22'9
Accrued Interest Payable - -
Total Liabilities -2,325,555 421,971 911,901 2,027,67-4
Fund Balances-.
Reserved for
EnCUmbrances 243,535 119,650 688,801 56,484
Land Acquisition - - - -
Mortgage Loans -
et Service -
(.1nreserved,Designated for Special Revenue and - - - -
Unreserved, Undesignated 19,297,976 10,485,575 8,250,688 3,042,820
Unreserved, reported in norlmajor:
Special Revenue Funds - - - -
Capital Project Funds -
Total Fund Balances -19,9-4"US i-1--10,6 5,2 2" 5............. 8,939,489 3,099,304
Total Liabilities and Fund Balances $21,867,066 $11,027,196 $ 9,851,390 $5�,126,978
The notes to the financial statements are an integral part of these statements.
C-1
Unln+corp.
Area Service One Cent Infrastructure Sales Other Total
Dist., Planning, Infrastructure Surtax Revenue Governmental Governmental
Bldg. &Zoning Surtax Bonds, Series 2003 (Funds Funds
11,121,051 33,797,042 20,888,,611 $ 52,718,072 155,741,306
6 3 - 397,042 422,593
- 5,000 4,684,921
382,471 2,192,458 - 1,8,05,047 10,284,640
- - - 8,740,675 8,740,675
- (3,468,143) (3,468,143)
43,186 43,186
- (y ye - - 46,652
0 , ..8 a 35,789__,5 - , 8 ,4d'n T1- f- 0e 79"'"" 74. '5
$ 208,923 $ 389,915 $ 720 $ 1,479,534 $ 3,524,849
- 453,340 - 33,626 734,035
219,107 27,42012,421 1,386,039
890,366 299,7601,3 3,694,792
1,406 - - 89,349 1,125,457
35,596 9,202 - 4'4,061 259,159
1 2„925
- - - - 29,440
6,120 36,271 971,620
- - - 434,203 434,203
1,361,548 1,179,643, 2,797 3,931,430 12,162 519
147,718 597,421 222,142 95,1792,170,930
- - - 2,651,655 2,651,655
- - 5,272,532 5,272,532
- - - 2,602,987 2,602,987
- - - 398,074 393,07
,994,862 34,212,518 20,6 3,672 - 105,948,111
- - - 44,934,594 44,934,594
- - 354,428 354,426
10,142,580 34,809,939 20,685,614 56,309,449 164,333,311
$ 11,504,128 $ 35,969,562 $ 20,666,6111 $ 60,240,879 $ 176,495,830
C-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Fine & Road & Governmental
General Forfeiture Bridge Grants
Revenues:
Taxes $ 17,4.08,482 $ 32,862,,047 $ 1,493,974 $
Licenses and Permits 367,508 - -
Intergovernmental 6,179,146 21,662 3,546,195 6,401,097
Charges for Services 5,189,987 2,938,245 39,199 293,118
Fines and Forfeitures 17,221 1,304,385 - -
Investment Income 268,196 228,392 179,704 32,149
Miscellaneous 543,529 27,211 81,081 48,357
--Total Revenues 29,974,069 37,381,942 5,340,i 53T_63,7 7 4,
Expenditures:
Current
General Government 19,730,289 253,796 61,875
Public Safety 1,605,322 36,610,477 529,516
Physical Environment 472,771 - - 11,702,903
Transportation 55,766 - 5,760,372 3,227,973
Economic Environment 417,285 - 123,787 25,671
Human Services 4,,379,929 - 1,083,486 2,401,251
Culture and Recreation 2,286,250 - - 505,886
Court Related 7,061,196 543,740 207,275
Capital Projects - -
Debt Service -
Total Expenditures 36,008,808 37,408,013 6,967,645 8,662,350
Excess/Deficiency of Revenues
Over/(Under) Expenditures (6,034,739) (26,071) (1,627,4.92) (1,887,629)
Other Financing Sources/(Uses):
Transfers from Other Funds 6,491,098 2,748,773
Transfers to Other Funds (2,118,867) (43,257) (2,698,252) (108,652)
Debt Issuance -
Payment to Refund and Escrow
Original Issue Discount - -
Total Other Financing
Sources/(Uses) 4,372,231 (43,257) (2,698,252) 2,640,121
Net Change in Fund Balances (1,662,508) (69,328) (4,325,744) 752,492
Fund Balances-October 1 21,204,019 10,674,553 13,265,233 2,346,812
Adj. to Increasel(Decrease)Beg Fund Bal - -
Fund Balances-October 1, Restated 21,204,019 10,674,553 13,265,233 2,346,812
Fund Balances-September 30 $ 19,541,511 $_10,605,225 8,939,48,9 31099304
The notes to the finat icial statements area integral part of these statements,.
C-3
Unincorp®
Area Service One Cent Infrastructure Sales Other Total
Gist®, Planning„ Infrastructure Surtax Revenue Governmental Governmental
Bldg. & Zoning Surtax Bands, Series 2003 Funds Funds
940,35E 2,664,890 - 22,176,47E ,766,227
1,767,527 - - 13,,262 2,148,297
4,3 2,930 - - 3,830,636 24,291,666
284,896 - - 4,420,244 13,165,689
150,150 - - 942,805 2,414,561
169,018 526,047 151,671 844,990 2,400,167
29,482 409 - 781,938 1,512,007
7,654,361 13,411,346 151,671 33,010,351 133,698,614
4,866, - - 2,937,634 27,850,367
2,855,285 - - 11,717,372 53,317,972
433,831 - _ 327,445 2,936,950
- 301,919 - 57,614 9,403,644
- 14,585 14,581,328
- - - 209,072 8,073,738
- - - ,344,694 4,137,030
- - - 92,372 7,9 ,563
- 6,336,41 5,657 - 6,552,273
- - - 6,463,856 6,463,856
8,155,6E9 6,636,335 215,857 37,164,844 1 ,221,7'41
(501,528) 6,773,011 (64,186) (4,1 ,493) (7,523,127)
1,000,000 75,541 7,106,158 17,421,570
(1,011,589) (7,064,640) - (3,330,253) (16,375,510)
- 20,950,000 4,000,144 24,950,144
- - (3,461, (3,461,644)
- (96,028) (96,028)
(11,589) (6,989,099) 20,950,000 4,218,377 22,438,532
(513,117) (216,088) 20,665,814 63,884 14,915,405
10,655,697 35,026,027 - 39,003,383 132,175,724
- - - 17,242,182 17,242,182
10,655,697 35,026,027' - 56,245,565 149,417,906
10 1421560 34 609 939 20 E65E14 56,309,449 $ 164 333,311
-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENE RALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 17,,365,368 $ 17,365,368 $ 17,408,482 $ 43,114
Licenses and Permits 250,000 250,000 367,508 117,508
Intergovernmental 4,568,,250 4,,568,250 6,179,146 1,610,896
Charges for Services 2,823,500 2,,823,500 5,189,987 2,366,487
Fines and Forfeitures 11,000 11,000 17,221 6,221
Investment Income 515,000 515,000 268,196 (246,804)
Miscellaneous 212,800 265,570 543,529 277,959
Total Revenues 25,745,918 25,798,,688 29,974,069 4,175,381
EXPENDITURES:
Current:
General Government:
Board of County Commissoners 1,401,952 1,401,952 1,307,558 94,394
County Administrator 476,404 488,975 488,975 -
Public Works Management 187,152 187,152 181,606 5,546
P&ic Safety Management 207,556 206,156 111,883 94,273
Community Services Management 189,991 191,398 190,306 1,092
County Attorney 815,829 850,851 850,470 381
Office of Management & Budget 527,866 527,866 499,786 28,080
Technical Services 1,467,817 1,472,417 1,462,984 9,433
Personnel 394,319 389,719 334,785 54,934
Public Works Facilities Maintenance 5,153,670 5,187,649 4,965,605 222,044
A Compliance 5,000 5,000 530 4,470
Value Adjustment Board 15,000 15,000 11,171 3,829
Community Services-Marine Projects 113,180 113,180 110,971 2,209
Promotional Advertising 5,000 5,000 3,620 1,380
Tax Increment Payment 140,000 140,000 120,513 19,487
Quasi External Services 22,000 22,000 17,231 4,769
Clerk to BOCC-Financial Package 35,000 20,000 6,107 13,893
Clerk to Board of County Comm. 952,101 955,591 936,770 18,821
Internal Audit 162,444 162,444, 125,150 37,294
TDC Audit Function 138,711 138,711 97,490 41,221
Ins.-Clerk BOCC, internal &TDC Audits 194,701 214,292 214,292 -
Tax Collector 3,892,642 3,892,642 3,511,856 380,786
(Continued)
The notes to the financial, statements are an integral, part of these statements.
C-5
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENE RALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Property Appraiser 2,953,762 2,953,762 2,919,489 34,273
Supervisor of Elections 903,438 903,,438 903,438 -
Insurances-Supervisor of Elections 118,485 124,425 123,672 753
DASD 34 Implementation 30,,000 30,000 21,019 8,981
® Enterprise Management System - 15,000 15,000 -
Vehicle Replacement, 181,225 147,246 - 147,246
Asbestos Abatement - 470,000 198,012 271,988
Total General Government 20,685,245 21,231,866 19,730,289 1,501,577
Public Safety:
Hurricane 6,773 6,773 1,029 5,744
Communications 494,,422 494,4.22 484,116 10,306
Emergency Medical Services Admin. 151,185 154,256 152,,408 1,848
Emergency, Management 251,807 273,207 267,873 5,334
Marathon Emer. Operations Center 53,441 53,441 43,806 9,635
Medical Examiner 552,463 552,463 519,043 33,420
Red Cross Lower Keys 19,590 39,840 20,250 19,590
Fire Acaderny 127,286 130,831 116,797 14,034
Total Public Safety 1,656,967 1,705,233 1,605,322 99,911
Physical Environment:
Extension Service 214,571 214,571 208,054 6,517
Land Steward 75,993 75,993 62,035 13,958
Hazardous Waste 219,201 219,201 202,682 16,519
T - -6 otal Physical Environment 509,765 509,765 472,771 i 994
Transportation:
County Engineer 83,422 83,422 55,766 27,656
Economic Environment:
Literacy Volunteers of America 6,200 6,200 6,200 -
Veteran's Affairs 441,195 441,195 411,085 30,110
Total Economic Environment 447,395 447,395 417,285 30,110
(Continued)
The notes to the financial statements are an integral part of these statements.
C-6
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Human Services:
Health Care Respite Act 90,000 90,000 73,907 16,093
Hospice of the Florida Keys 40,000 40,000 40,000 -
Public Works Animal Shelter 789,359 791,159 789,670 1,489
Bayshore Manor 558,317 558,317 542,566 15,751
Middle Keys Guidance Clinic 531,604 525,615 525,615
Upper Keys Guidance Clinic 92,691 92,691 92,691 -
Care Center for Mental Health 195,189 195,189 194,268 921
Monroe Cnty Assoc.for Retarded Citizens 48,370 48,370 48,370 -
Heron/Peacock 36,911 36,9111 36,911 -
Older Americans Volunteer Program 4,000 4,000 12 3,988
Legal Aid 17,500 17,500 14,139 3,361
Welfare Administration 676,418 676,418 661,382 15,036
Welfare Services 761,267 826,496 826,496 -
Caring Friends for Seniors 10,000 10,000 10,000
Big Brothers\Big Sisters 12,400 12,400 12,400
Florida Keys Children's Shelter 35,020 35,020 35,020
Wesley House 48,696 48,,696 48,696
Pace 22,250 22,250 22,250 -
Helpline 12,400 12,400 11,923 477
Domestic Abuse Shelter 29,022 29,022 29,022 -
Florida Keys Outreach Coalition 19,928 19,928 19,928
Healthy Kids Program 38,493 38,493 38,493 -
Samuel's House 21,283 21,283 21,202 81
Salvation Army 25,000 - - -
Womankind 15,000 15,000 14,796 204
Rural Health Network 150,000 165,000 165,000
Health Care Needs Study - 25,000 25,000 -
Bayshor,e Donations - 10,960 10,000 960
Catholic Charities 19,348 19,348 19,348 -
Dept of Health, ACHA 25,000 25,000
Red Ribbon Kids 3,100 3,100 - 3,100
Healthy Kids Outreach 20,000 25,824 25,824 -
Total Human Services 4,323,566 4,441,390 4,379,929 _71,461
(Continued)
The notes to the financial statements are an integral part of these statements,
C7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENE RALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Culture and Recreation:
Big Pine Athletic Association 40,000 40,000 40,000
Boys and Girls Club 31,000 31,000 31,000 -
Higgs each Maintenance 31,536 31,536 31,231 305
Lower Keys AARP 2,500 3,400 3,230 170
Middle Keys AARP 2,500 2,500 2,463 37
Big Pine Key AARP 2,500 2,500 2,286 214
Fine Arts Council 45,000 47,307 47,307 -
Historic Keys Foundation 30,000 30,,000 30,000 -
Library Admin Support 469,254, 474,833 465,114 9,719
Library Key West 608,170 602,590 591,822 10,768
Library Key West Donations 25,138 63,130 15,201 47,929
Library Marathon 253,635 260,055 251,628 8,427
Library Marathon Donations 5,000 3,957 - 3,957
Library Islamorada 250,176 253,776 253,262 514
Library Islamorada Donations 2,000 437 250 187
Library Key Largo 318,001 307,981 280,672 27,309
Library Key Largo Donations 8,000 8,650 1,993 6,657
Library Big Pine Key 180,929 246,929 238,791 8,138
Library Big Pine Key Donations 6,500 7,427 - 7,427
Vehicle Replacement-Library 3,542 3,542 - 3,542
Total Culture and Recreation 2,3 15,381 2,421,550 2,286,250 135,300
Court Related:
Clerk of the Court-Records Mgmt. 248,700 268,249 261,082 7,167
Clerk of the Court-Recording 351,683 361,730 356,629 5,101
Clerk of the Court-Administrative 241,161 221,361 213,257 8,104
Clerk of the Court-Jury Management 83,750 78,744 67,153 11,591
Clerk of the Circuit Court-Criminal 573,452 561,217 548,603 12,614
Clerk of the Circuit Court-Civil 327,091 346,045 336,522 9,523
Clerk of the Circuit Court-Family 109,921 112,332 106,029 6,303
Clerk of the Circuit Court-Juvenile 80,735 81,689 78,637 3,052
Clerk of the Circuit Court-Probate 47,544 46,599 43,239 3,360
Clerk of the Court-info. Systems 510,361 505,436 495,916 9,520
Clerk of the Court-Criminal 429,250 389,911 373,950 15,961
(Continued)
The notes to the financial statements are an integral part of these statements.
C-8
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENER.ALFUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Clerk of the Court-Civil 178,744 171,354 164,175 ,
Clerk aft e Court-Traffic 559,158 593,393 588,524 4,669
Insurances-Jury Management 10,376 11,110 11,11 -
Insurances-Administration 81,763 87,208 87,208 -
Insurances-Circuit Criminal 134,492 136,010 136,01 -
Insurances-Information Systems 48,762 47,27846,211 1,067
Insurances-Circuit Civil 63,649 69,185 69,185 -
Insurances-Circuit Family 20,350 22,324 22,324 -
Insurances-Circuit Juvenile 17,975 19,289 19,26 -
Insurances-Circuit Probate 9,045 9,783 9,783 -
Insurances-Re rds Mgmtf Recording 122,499 132,723 132,723 -
Insurances-County Criminal 107,294 ,3 96,072 9,300
Insurances-County Civil 44,976 45,462 44,662 780
Insurances-County Traffic 135,102 191,980 147,191 44,789
State Attorney 14,020 174,020 157,078 16,942
Public Defender 270,417 270,685 270,685 -
Court Administration 16,771 16,771 16,552 219
Court Admin-Judicial Support 303,670 290,519 289,560 959
Court Admin-Staff Attorney 1,400 1,400 270 1,130
Court Admin-Jury Management 16,736 - - -
Court Admin-Masters 5,000 5,000 4,616
Court Admin-Masters 14,000 19,000 16,926 2,072
Court Admin-Circuit Ct. Reporter Svcs 420,547 420,547 306,680 13,667
Court Admin-Witness Coordination 42,281 42,261 38,505 3,776
Court Adrnin-Circuit Drug Court 315,758 308,331 308,326
Court Admin-Pretrial Release 515,811 515,811 471,795 44,01
C ,Admin-Other Circuit Ct. Criminai Costs 15,363 15,363 9,660 5,463
Court Admin-Pro Se Services 139,069 139,069 134,814 4,255
Court Admin-Custody/Visit Evaluation 6,600 9,350 9,350 -
ourt Adrnin-Guardian Ad Litem 151,726 147,444 140,481 6,963
Ct, Admin-Other Circuit Court Juvenile 169,153 169,153 168,099 1,05
Court Admin-Clinical Evaluations 3,000 6,000 5,575 2,425
Court Admin-Masters Headng Officers 6,000 3,000 2,669 131
CourtAdmin-Attorneys Fees 6,000 8,000 7,813 187
(Continued)
The notes to the financial statements are an integral part of these statements,
C-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Court Admin-Other Circuit Ct. Probate Costs 23,576 23,,576 22,028 1,548
Court Admin-information Systems 201,147 201,147 171,462 29,685
Court Admin-County Court Interpreter 45,180 45,180 44,485 695
Ct.Admin-Other Crity Ct. Criminal Costs 6,000 6,000 5,641 359
Total Court Related 7,416,060 7,457,431 7,061,196 396,235
Total Expenditures 37,437,801 38,298,052 36,008,808 2,289,244
Excess/deficiency of Revenues
Over/(Under) Expenditures (11,691,883) (12,49 364) , (6,034,739), 6,464,625
Other Financing Sources/(Uses):
Reserve for Contingencies (2,415,238) (1,919,594) - 1,919,594
Transfers from Other Funds 5,503,712 6,039,712 6,491® 451,386
Transfers to Other Funds (2,006,600) 0,763) (2,118,867) 111,896
Total Other Financing Sources/(Uses) 1,081,874 1,889,355 4,372,23-1 —2,482,876
Net Change in Fund Balances (10,610,009) (10,610,009) (1,662,508) 8,947,501
Fund Balances, October 1 21,204,019 21,204,019 21,204,019 -
Fund Balances, September 30 $ 10,594,010 $ 10,594,010 $ 19,541,511 $ 8,947,501
The notes tot financial statements are an integral part of these statements.
C-1 0
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Tees 34,025,131 $ 34,025,11 32,662,047 (1,163,064)
Intergovernmental 30,000 30,000 21,662 (6,336)
Charges for Services 1,670,000 1,666,205 2,936,245 1,252,040
Ines and Forfeitures 1,200,000 1,200,000 1,304,385 104,365
Investment Income 400,000 400,000 223,392 (11,606)
Miscellaneous - 27,211 27,211
Total Revenues 37,325,131 37,341,336 37,381,942 40,606,
EXPENDITURES:
Current:
General Government
Tax Increment Payment 270,000 270,000 253,796 16,204
Vehicle Replacement 23,002 23,002 - 23,002
Total General Government 293,002 293,002 253,796 39,206
Public Safety
Sheriffs Budget 30,105,930 - 30, 05,926 (30,105,926)
Sheriffs Group Insurance ,733,445 4,633,304 4,636,30 -
Bond Refunds - 70,000 60,665 9,315
LEER Funds 75,000 75,000 75,000 -
Jail Operations 99,324 99,324 96,375 449
Public Works Correction Facilities 1,486,614 1,486,614 1,224,387 262,227
Keys to Recovery Program 66,267 69,523 89,523 -
Key West School Crossing Guard 16,204 117,775 96,429
Total Public Safety 36,636,600 6,874,969 36,610,477 (29,735,50
Court Related
Sheriff Extradition 76,000 76,000 49,760 26,240
Court Reporting Services 79,000 69,000 62, 49 6,551
Clinical Evaluations 41,000 41,00037,73 3,227'
Court Interpreters 31,000 26,000 22,490 3, 1
Witness Coordination 56,000 56,000 53,240 4,760
Expert.Witness Coordination 46,000 66,000 66,644 1,156
(Continued)
The notes tot e financial statements are an integral part of these statements.
C-11
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Public Defender Conflicts 264,500 244,500 215,388 29,112
Other Circuit Court Criminal Costs 26,000 21,000 15,796 5,204
Total Court Related 623,500 623,500 543,,740 79,760,
Total Expenditures 37,553,102 7,791,471 37,406,013 (29,616,542)
Excess/deficiency of Revenues
Over/(Under) Expenditures (227,971) 29,549,865 26,0711 (29,575,936)
Other Financing Sources/(Uses):
Reserve for Contingencies (765, ) ( 4,421) 614,421
Transfers to Other Funds - (29,949,187) (43,257) 29,905,930
Total Other Financing Sources/(Uses) (785,772) _ i30,563,606 43,257 30,520,351
Net Change in Fund Balances (1,013,743) (1,013,743) (69,323) 944,415
Fund Balances, October 1 10,674,553 10,674,553 10,674,553 -
Fund Balances, September 30 9,660,310 9,660„810 0,605,225 944,415
e notes to the financial statements are an integral part of these statements.
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Taxes 1,275,000 1,275,000 1,493,974 $ 218,974
Intergovernmental 3,250,000 3,250,000 3,,546,195 296,195
Charges for Services 17,000 17,000 39,199 22,199
Investment Income 325,000 325,000 179,704 (145,296)
(Miscellaneous 42,000 42,000 81,081 39,061
Total Revenues 4,909,000 4,909,000 5,340,153 431,153
Expenditures:
Current:
General Government:
'vehicle Replacement 3 ,303 37,603 - 37,803
Transportation..
Road Department 2,792,177 ,73 ,1 2,642,942 69,235
County Engineer Road and Bridge 720,858 640,858 581,429 59,429
Street Lighting 222,€162 222,862 168,557 54,305
Local Option Gas Tax Projects 268,394 423,394 214,018 209,376
% Gas Tax 4,000,000 3,233,400 2,020,674 1,212,726
In-House Projects 250,000 235,000 132,752 102,23
(Marathon Roads 1,000,000 1,000,000 - 1,000,000
Islamoraa Roads 14,000 914,000 14,000
Total Transportation 10,168,291 9,401,691 5,760,372 3,641,319
Economic Environment:
Veterans Affairs Transportation 125„422 125,422 123,787 1,635
Human Services:
Middle Keys Guidance Clinic 94,307 94,307 94,027 280
Guidance Clinic Transportation 42,351 45,962 45,962 -
Social Services Transportation 1,063,804 1,053,667 943,497 110,170
Total Human Services 1,200,462 1,193,936 1,083,486 110,4,50
Total Expenditures 11,531,978 10,758,852 6„967,645 3,791,207
Excess/deficiency of Revenues
Oved(Under) Expenditures I5,622,976 5,649,652 1,627, 922 4,222,360
(Continued)
The notes tot e financial statements are an integral part of these statements,
C- 3
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)Other Financing Sources/(Uses ;
Reserve for Contingencies ( 24,453) (5,64 ) 4 5,842
Transfers to Other Funds _ (469,000) (2,949,266) (2,698,222) 251,036
Total Other Financing Sources/(Uses) (1,013,453) (2,955,130) (2,696,252� 256,676
Net Change in Fund Balances ( ,636,431) (8,804,982) (4,325,744) 79,236
Fund Balances, October 1 13,265,233 13,265,233 13,265,233 -
Fund Balances, September 30 $ 5,628,802 4,460,251 3,939,489 ,479,233
notesThe to the financial statements are an integral part of these statements.
®1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental - 16,077,827 $ 6,401,097 (9,676,7 )
Charges for Services - 289, 6 293,118 3,472
Investment Income d 8,431 32,149 23,718
Miscellaneous - 85,333 48,357' (36,976j
Total Revenues - 16, 61,237 6,774,721 L,686,516)
Expenditures:
Current;
General Government:
Supervisor of Elections - 185,625 61,875 123,750
Grant Match 400,000 14,751 - 1 ,751
Total General Government 400,000 200,376 61,875 138,501
Public Safety:
Hazardous Material Plan 3,865 - 3,865
FEMA-Hurricane Georges - 50 50 -
FEMA-Tropical Storm Mitch - 156,166 124,585 31,581
EMS Hazardous Material - 92,930 61,028 31,902
Emergency Management Base Grant - 235,911 123,867 112,044
Radiological Emerg. Preparedness - 123,128 100,093 23,035
EMS Award Grant - 153,031 90,024 63,007
Continuity of Operations - 25,000 - 25,000
Community Emerg. Response Tea - 8,000 1,729 6,271
Rural EMS Matching Grant - 136,550 - 136,550
Local Mitigation Strategy Plan - 5,200 - 5,200
FEMA Terrorism Preparedness - 46,913 7,725 39,188
Emerg. Management Preparedness - 20,415 20,415 -
Toal Public Safety - 1,007,159 529„516 477,643
Physical Environment®
Stormwater Improvement. - 40,000 - 40,000
Sanitary Wastewater Master Plan - 100,000 89,700 10,300
Derelict Vessel Removal Fish and Wildlife 161,838 4, 7,36
Homeowners Wastewater Assistance 2, 92,000 150,000 2,042,000
DCA Canals & Post Disaster - 400,52 277,600 122,912
(Continued)
The notes tot e financial statements are an integral part of these statements.
C-15
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Coastal Impact Assistance - 296,387 56,366 236,01
Community Development Block Gmt - 950,000 3,382 946,618
Lock Island e Largo Wastewater 6,445 1,016,445 -
No Diischarge Zone Education - 150,000 12,930 137,070
Boat Ramp Repairs - 121,660 20,000 101,660
Total Physical Environment - 5,426„342 1,702,903 3,725,939
Transportation:
County Rd 905/SR 5 to County Lin - 4,363,300 - 4,363,300
County Rd 905/SR 5 to Ocean Reef - 2,016,150 - 2,016,150
N Water Mgmt Dist Grant Stormwater 3,133,748 2,649,994 483,754
Transportation Study Plan Update 96,563 106,802 89,781
Safety Improvement Heritage Trail - 1,055,950 64,967 970,963
Florida Keys Scenic Hwy Planning - 1105,000 41,135 63,865
Bicycle Pedestrian Coordination 2001 - 222,010 47,079 174,931
Overseas Heritage Trail - 1,998,494 238,349 1,760,145
Dept of Transportation Aerolite Bus - 59,637 59,627 1
Total Transportation - 13,150,672 3,227,973 9,922,899
Economic Environment:
JTPA Liaison 10,533 6,102
Affordable Housing Coordinator - 84,700 19,569 65,131
Total Economic Environment - 95,233 25,671 69,562
Human Services:
Residential Substance Abuse Treatment - 264,026 173,027 111,001
Sr Community Svc Employment - 134,091 112,816 1,
nr Community Svc Employment 03104 - 54,558 36,945 15,613
Title 111-13 Support Services 02/0 - 51,505 27,82523,630
Title I 11-13 Homemaker 03/04 - 122,223 114,204 8,019
Nutrition Title III-Cl 02/0 - 53,673 53„2
Title III® /0 - 198,527 164,062 34,465
Nutrition Title III- 0 /03 - 97,677 63,676 13,799
Title III® 03/04 - 235,234 230,814 4,420
(Continued)
The notes the financial statements are an Integral part of these statements.
C-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Title III-E, Respite 02/03 - 107,366 62,942 44,424
Alzheimer's Disease Initiative 01/02 - 66,,488 11,487 55,001
it III-E 03/04 - 54,788 43,679 11,109
Alzheimet's Disease Initiative 02103 - 54,459 38,778 15,681
Community Care for Disabled Adults 02/03 - 52,449 52,449 -
Community Care for Disabled Adults 03/04 - 94,261 35,145 59,116
Community Care for Disabled Adults 2003 - 50,500 46,508 3,992
Community Care forte Elderly 02/03 - 634,244 582,667 51,577
Community Care for the Elderly 03104 - 483,610 138,669 344,941
Home Care for the Elderly 02/03 - 3,662 2,312 1,350
Home Care fort Elderly 03/04 - 3,738 2,070 1,668
SCSEP Match 02/03 - 18,300 17,448 852
SCSEP Match 03/04 - 11,694 11,694 -
Samuel's House I - 41,836 41,836
FKOC Sunrise House - 13,945 13,945 -
Safeport - 77,028 75,489 1,539
Sheriff Youth Challenge - 34,864. 34,731 133
Residential Detax I - 36,027 36,027' -
Boys and Girls Club - 25,567 18,046 7,521
US Fellowship of Florida - 21,619 21,619 -
Low Income Home Energy Program 02103 - 47,533 46,302 1,231
Low Income Home Energy Program / ro 88,910 68,590 20,320
Total Human Services - 3,254,,404 2,401,251 853,153
Culture and Recreation:
State Aid to Libraries - 159,894 159,894 -
Court Records Preservation - 2,000 2,000 -
Upper Keys Pool - 22'0,000 220,000 -
Library Services Technology Act - 53,992 53,992 -
Library Services Technology Act - 70,000 70,000 -
Settlers Park,-SFCURP - 14,108 - 14,108
Histodc Buildings Survey - 26,250 - 26,250
Total Culture and Recreation - 546,244 505,886 40,358
(Continued)
The notes tothe financial statements are an integral part of these statements.
C-1 7
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE DEAR ENDED SEPTEMBER 3 , 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Court elated:
Dependency Council 27,131 27,131 -
Local Law Enforcement Block Grant-2002 - 60,078 59,892 186
Local Law Enforcement Block rant-2003 - 123,358 76,738 46,620
Civil Traffic Infraction - 26„302 26,302 -
Victlms of Crime Acts - 21,413 17,212 4,201
Total Court Related - 258,282 207,275 51,007
Total Expenditures 4,00,000 23,9'41,412 8,662,350 15,279,062
Excess/deficiency of Revenues
Over/(Under) Expenditures (400,000) (7,480, 75) 1,567,629) 5,592,546
Other Financing Sources/(Uses):
Reserve for Contingencies (55,000) 1,690) 31,890
Transfers from Other Funds 7,165,717 2, 16,944)
Transfers to Other Funds 10'6,652 108,652 -
Total Other Financing Sources/(Uses) (55,000) 7,025, 75 2,640,1 (4,385,054)
Net Change in Fund Balances (455,000) (455,000) 752,492 1,207,492
Fund Balances, October 1 2,346,812 2,346,812 2,346,812
Fund Balances, September 30 1,891,812 $ 1,891,812 $ 3,099,304 1,207,492
The notes tot the financial statements are an integral part of these statements,
-16
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
UNINCORPORATED AREA,SERVICE DISTRICT- PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 3 , 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES®
Taxes 584,426 584,426 940,356 55,932
15000 1 5,000 1,767,527 552,527
`ceases Permits 1, , ,
Intergovernmental 2,504,000 2,50 ,000 4,312,930 1,808,930
Charges for Services 166,600 166,600 284,096 118,296
Ines and Forfeitures 06,000 60,000 150,150 2,1
Investment Income 20 „000 200,000 169,01 (30,982)
Miscellaneous 5,000 5,000 29,462 24,462
Total Revenues 4,763,026 4,763,026 7,654,361 2,091,335
Expenditures:
Current:
General Government:
Tax Collector Fees 100,000 78,138 35, 26 42,712
Property Appraiser Fees 30,563 30,563 20,060 10,503
Growth Mlgmt County Attorney 79,240 93,467 93, 67 -
Planning Department 1,443,305 1,407,739 1,231,652 76,087'
2010 Comprehensive Plan 846,700 540,159167,804 372,355
Fund Balance Stabilization 1,150,346 495,346 405,41 69�,932
Planning Commission 43,397 43,3 7 40,513 2,664
Growth Mgmt Administration 344,420 349,420 335, 30 13,940
Planning and Building Refunds 2,000 37,000 36,917 83
Settlement Agreement - 2,500,000 2,500,000
Vehicle Replacement 213,802 34,793 - 34,793
Total General Government 4,253,793 5,610,062 4,866,773 743,289
Public Safety:
Building 'Department 1,560,116 1,588,116 ,564,073 24,043
Code Enforcement 1,019,095 1,019,095 852,576 166,519
Fire & Rescue Coordinator 270,144 7 , 257,944 12„2.00
Fire Marshall 246,357 246,357 180,692 65,665
Total Public Safety 3,095,712 3,123,712 2,855,285 268,427
Physical Environment:
Environmental Resources 297,781 297,781 281,569 16, 12
Marine Resources 143,289 153,431 152,262 1,169
Total Physical Environment 441,070 451,212 433,831 17w361
�..-�� .� (Continued)
The notes to the financial states-cents are an integral part of these statements.
C-19
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
UNINCORPORATED AREA SERVICE DISTRICT - PLANNING,
BUILDING AND ZONING SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Total Expenditures 7,790,575 9,184,986 8,1155,889 1,029,097
Excess/deficiency of Revenues
Over/(Under) Expenditures (3,027,549) (4,421,960 (501,526) 3,920,432
Other Financing Sources/(Uses):
Reserve for Contingencies (675,000) - - -
Transfers from r Funds 1,000,000 1,000,000 -
Transfers to Other Funds 06,000) 1,011,5 9 (1,011,569) -
Total Other Financing Sources/(Uses) _ (1,381,000) (11,589) (11,589) -
Net Change in Fund Balances (4,408,549) (4,433,549) (513,117) 3,920,432
Fund Balances, October 1 10,655,697 10,655,697 10,655,697 -
Fund Balances, September 30 6,247,148 $ 6,222,146 10, 42,580 3,92 ,432
The notes to the financial statements are an integral part of these statements„
C-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SPTEMBER 30, 2003
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
ASSETS
Current Assets-
Cash
and CashEquivalents $ 9,717,8199,269,655 $ 2,056,095 $ 673„223
Accounts Receivable, Net 263,744 1,688 509,351 63,626
Due from Other Funds 62,934 - 9,426 1,614
Due from Other Governmental Units 557,228 7,330 2,492,621 747,332
Total current assets 10,601,725 9,273,673 5,067,693 1„465,797
Restricted Assets`
Cash andash Equivalents 1,690,264 - 1,592,293 -
Noncurrent Assets:
Deferred Charges, Net 27,944 - -
Land and Other Nondepreciable Assets 3,629,620 50,000 2,765„049 3¶923,51
Capital Assets, Net of Accumulated Depreciation 251,349 3,845,940 14„854,620 9,278,155
Total Noncurrent Assets 3,906,913 3,395,940 17,622,669 13,201,665
Total Assets 16,200,902 13,174,613 24,282,655 14,667,462
LIABILITIES
Current Liabilities.-
Accounts Payable 946,265 25,452 1,495,090 40,659
Retainage Payable - - 279,940 239,049
Accrued Wages and Benefits Payable 35,629 24,969 56,722 12,576
Claims and Judgements Payable 164,146 - - -
Due to Other Funds 425„643 72,306 128,127 44,277
Due to Other Governmental Units 87,323 2,656 510,197 9,240
Accrued Interest Payable 70,654 - - -
Accrued Comp,. Absences Payable 10,165 7,012 17,010 ,7
Capital Leases Payable 50„000 - - -
Other Current Liabilities 1 - - -
eposits in Escrow 133„346 150 12,267 7,10
Deferred Revenue - - 3,434 1,293
Notes Payable 302,112 - -
otal Current Liabilities 2„225,493 1 22,747 2„502,787 760,154
The notes to the financial statements are an integral part of these staternents.
C- 1
Governmental
Activities
Internal
Service
Total Funds
$ 21,716,792 $ 14,355,669
838,411 10,951
73,974 2,480
3,804,711 146,942
26,433,888 14,516,042
3,282,557
27,944 -
10,371,179 54,000
28,230,064 1,439,391
38,629,187 1,493,391
68,345,632 16,009,433
2,907,666 177,118
518,989 -
129,896 71,820
164,146 6,586,244
670,560 396,023
609,616 48,300
70,654 -
39,946 5,350
50,000 -
10 576
152,864 -
4,727 -
302,112 -
5,621,186 7,285,431
(Continued)
C-22
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF NET ASSETS -CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2003
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Current Liabilities Payable from
Restricted Assets:
Landfill Closure/Post Closure Costs 360,875 - -
Noncurrent Liabilities:
Accrued Comp. Absences Payable 111,109 47,952 136,660 35,489
Capital Leases Payable 967,270 - - -
Notes Payable 3,674,041 -
T �7otal Noncurrent Liabilities 4,752,420 ,952 136,660 35,189
Total Liabilities 7,338,793 180,699 2,639,447 795,643
NET ASSETS
Invested in Capital Assets, Net of
Related Debt (1,112,454) 3,895,940 17,622,669 13,201,665
Restricted 1,690,264 - 1,592,293 -
Unrestricted 8,284,299 9,097,974 2,428,246 690,154
Total Net Assets $ 8,862,109 $ 12,993,914 $ 21,643,208 $ 13,891,819
The notes to the financial statements a,re an integral part of these statements,
C-23
Governmental
Activities
Internal
Service
Total Funds
360,875 -
331,210 121,083
967,270 -
3,674,041 -
4,972,521 121,083
10,954,582 7,406,514
33,607,820 1,493,391
3,282,557 -
20,500,673 7,109,528
$ 57,391,050 $ 8,602,919
C-24
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport
Operating Revenues:
Franchise Fees $ 151,678
Charges for Services 12,660,106 1,189,254 3,807,485 600,818
Fines and Forfeitures - - 16,492 -
Miscellaneous 27,504 25 28,977 1,273
Total Operating Revenues 12,839,288 1,189,279 3,852,954 602,091
Operating Expenses-,
Personnel Services 772,354 522,044 1,061,983 241,258
Operations 11,891,550 281,775 3,325,993 439,393
Depreciation and Amortization 210,463 149,634 659,430 339,071
Asserted and Paid Claims - - - -
Total Operating Expenses 12,874,367 953,453 5,047,406 1,019,722
Operating Income/(Loss) J35,079 235,826 1„194,452 417,E31
Nonoperating Revenue/(Expenses):
Operating Grants 278,409 - 1,687,220 125,870
Grant and Donations ® Other Sources 50,000 - - -
Investment Income 205,718 136,685 54,605 4,552
Loss on Disposition of Assets (95,530) (1,687) (27,965) (37,416)
Interest Expenses and Fiscal Charges 228,6521 - - - -
Total Non-Operating
Revenues/(Expenses) 229,945 134,998 1,713,860 93,006
Income/(Loss) Before
Contributions and Transfers 194,866 370,824 519,408 (324,625)
Transfers from Other Funds - - - 447,313
Transfers to Other Funds (378,087) ('72,065) (613,332) (43,737)
Capital Grants and Contributions 86,34.7 - 2,953,107 2,662,816
Change in Net Assets 26,8741 298,759 2,859,183 2,741,767
._
Total Net Assets-October 1 9,044,133 12,724,078 19,726,430 11,279,419
Change in the Application of Accounting Principle TL 150 '2 31 (942,405) 67
i _EL9 .__jj?qj3___j
Total Net Assets-October 1, Restated 8,958,983 12,695,155 18,784,025 11,150,052
Total Net Assets-September 30 $ 8,862,109 $ 12,993,914 $ 21,643,208 13,891,819
The notes to the financial statements are an integral part of these statements,
C-25
Governmental
Activities
Internal
Service
Total Funds
151,678 e
18,257,663 21,003,807
16,492 -
57,779 6'42,642
18,483,612 1,646,449
2,597,639 1,345,677
15,938,711 3,526,59
,358,598 102,343
- 14,436,898
19,894,948 19,411,514
(1„411,336) 2,234,935
2,091,
50,00
401,560 189,052
( 62„596) (37,119)
203,652
2,171,809 151,933
760,473 2,386, 68
447,313
(1,107,221) (386,152)
5,702,270 10,693
5,802,835 2,011,609
, 4,060 6,743,902
1,185,8451 (152,592)
51, 66,215 6,591, 10
57,391,050 8,602,,919
C®2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge, Airport Airport
Operating Activities:
Cash received for services $ 12,612,181 $ 1,182,024 $ 3,603,504 $ 564,100
Cash received from other funds for goods and services - - -
Cash payments to suppliers for goods and services (11,848,146) (246,681) (2,393,710) (259,,412)
Cash payments to employees for services (514,077) (345,924) (703,576) (161,928)
Cash payments to other funds (338,311) (182,,974) (256,629) (85,605)
Other operating revenue 27,504 25 28,977 11,273
Net Cash Provided by/(Used in)
Operating Activities L60,849 406,470 278,566 58,428
Noncapital Financing Activities:
Operating grants received 423,197 - 1,460,535 110,430
Transfers from other funds - - 447,313
Transfers to other funds 327,736
E2,0651, 720 43,734
Net Cash Provided/(Used) by Noncapital
Financing Activities 95,411 72,0651, 796,815 514,009
Capital and Related Financing Activities:
Proceeds from capital grants - 1,935,290 1,478,84.7
Acquisition of capital assets (6,857) (54,001) (2,881,622) (3,068,131)
Principal paid on capital debt (2,143,252)
Interest paid on capital debt (249,078) d - -
Capital contributions - 131,390 1,160,133
Net Cash Provided/(Used) by Capital and
Related Financing Activities 2,401,1871. 54,00,11 9421�' 9,151
Investing Activities:
Investment income 205,718 136,685 54,,605 4,552
Net Cash Provided/(Used)in Investing Activities 205,718 136,685 54,605 4,552
Net Increase/(Decrease) in Cash and
Cash Equivalents (2,160,907) 417,089 315,044 147,838
Cash and Cash Equivalents:
October 1 13,568,990 8,852,566 3,333,344 525,,385
September 30 $ 11,408,083 $ 9,269,655 $ 3,648,388 $ 673,223
The notes to the financial statements are an integral part of these statements,,
C-27
Governmental
Activities
Internal
Service
Total Fends
17,961,809 2, 06,01
® 18,542,676
1 ,7 7,99) (17, 16, 54)
(1,725,505) (937,542)
(663,51 ) ( 10,420)
57,779 720,498
682,615 2,904,273
1,994,162 -
44 ,33
(L,107,305L 36 ,1521
1,334,170 366,152
,41 ,17 -
(6,012,611) (63,596)
(2, 43,252)
(249,078)
,291,523
3,699,261 (63, 96)
401,560 189,052
1,560 189,052
(1,280,936) 2,643,577
26,280,285 11,712,092
$ 2 ,999,349 $ 14,355,69
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CASH FLOWS-CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West Marathon
Waste Bridge Airport Airport,
Reconciliation of operating income/(loss)
to net cash provided by/(used in) operating
activities:
Operating income/(loss) L35,079 235,826 1?12L,452 6311
1 $
Adjustments to reconcile operating income/(loss)
to net cash provided by/(used in) operating
activities-,
Depreciation and Amortization 210,463 149,634 659,430 339,071
Change in Assets and Liabilities:
Increasel(decrease)in Accounts receivable 105,340 (1,688) (221,,250) (35,110)
Increase/(decrease)in Due from other funds (57,721) (5,542) (9,426) (1,614)
Increasel(decrease)in Due from other gov®t units (276,047) - (1,907) -
Increasei(decrease)in Accounts payable 2,894 21,150 997,460 162,996
Increasel(decrease)in Accrued wages/benefits 530 1,125 2,566 3,624
Increasel(decrease)in Claims1judgments payable (52,443) - - -
Increasel(decrease)in Due to other funds 51 1,614 537
Increasel(decrease)in Due to other gov't units - (1,248) 27,522 -
Increasel(decrease)in Comp.absences payable 9,569 7,012 17,009 5,760
Increasel(decrease)in Other current liabilifties (16) - - -
Increase/(decrease)in Deposits in escrow 28,825 150 795
Increase/(decrease)in Landfill Closure Costs 2,836 - -
Total adjustments (25,770) 170,644 1,473,018 476,059
Net cash provided by/(used in)
operating activities _§ 160,8491, $ 406,470 $ 278,566 $ 58,428
Noncash investing, capital,and financing activities:
Contribution of capital assets from government $ 86,347 $ - $ 9,614 $ -
Loss on disposition of assets AL95,5301_L_J1,687 27,965 j 7,416
Forgiveness of capital lease amount j _150,000 $ $ $ -
Cash Reconciliation:
Unrestricted $ 9,717,819 $ 9,269,655 $ 2,056,095 $ 673,223
Restricted 1,690,264 - 1,592,293 -
Total $ 11,408,083 $ 9,269,655 $ 3,648,388 $ 673,223
The notes to the financial statements are an integral part of these statenients.
C-29
Governmental
Activities
Internal
Service
Total Funds
$ 1,411„336 $ 2,234,935
1,353,598 102,343
(152,708) 77,856
(74,303) (2,480)
(277,954) (52,931
1,1 ,500 (115,398)
7,845 10,606
(52,443) 590,636
2,202 9,766
26,274 46,246
39,30 5,056
( ) (4,062)
,770
2,836
2,093,951 669,336
$ 682,615 2,904„273
95, 61 $ 1 ,393
(162, 61 $ 37,119)
(50,000) $
21,716,792 4,355,669
3,282,557
$ 24,999,349 $ 14, 55,669
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
SEPTEMBER 30, 2003
Fire and
EMS
Pension
Trust Fund
ASSETS
Cash and Cash Equivalents $ 492,298
Total Assets 492,298
NET ASSETS
Held in Trust for Pension Benefits and Other Purposes 492,298
Total Net Assets $ 492,298
The notes to the financial statements are an integral part of these statements.
C-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions $ 99,437
Investment Income 8,139
Total Additions 107,576
Deductions:
Administration (4,200)
Change in Net Assets 103,376
Total Net Assets- October 1 388,922
Total Net Assets-September 30 $ 492,298
The notes to the financial statements are an integral part of these statements.
C-32
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County, Florida Board
of County Commissioners (Board) is presented to assist the reader in interpreting these financial
statements and should be viewed as an integral part ofthis report.
Reporting Entity - Monroe County (County) is a Non-Charter County established as provided by Article
Vill Section 1 of the Florida Constitution and Section 125 of the Florida Statutes. The primary
government of the County is comprised of the Board of County Commissioners and five "constitutional
officers" as follows- Clerk of Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections and Tax
Collector.
Entity status for financial reporting purposes is governed by Statement No. 14 of the Governmental
Accounting Standards Board (GASB) and Rules of the Auditor General, State of Florida, The GASB is
the standard-setting body for the establishment of accounting principles generally accepted in the
United States of America (GAAP) for governmental entities. The financial statements of the Board,
when combined with all of its blended component units and the constitutional officers, constitute the
"primary government" of Monroe County according to GAAP. The primary government, together with
the Board's discretely-presented component unit, constitute the complete GAAP basis financial
reporting entity of the County which is presented in the Monroe County, Florida Comprehensive Annual
Financial Report,
These financial statements include all funds of the Board and its "blended" and "discrete" component
units, if material. "Component units" are legally separate entities for which operational or financial
responsibility rests with the Board or for which the nature and significance oftheir relationship to the
Board is such that exclusion would cause the financial statements to be misleading or incomplete.
Component units have been added to the Board's reporting entity in fiscal year 2003 in order to comply
with the reporting requirement specified in Section 10.557 (subparagraph 5), Rules of the Auditor
General, state of Florida. The effect of this change was to include the financial statements of the
Monroe County Comprehensive Plan Land Authority as a nonmajor special revenue fund, increasing
revenues $2,763,920, increasing expenditures $2,529,706, and increasing fund balance $17,476,396.
These statements do not include the constitutional officers.
in this report excludes the constitutional officers, these Board financial statements do not purport to
reflect the financial position or the results of operations of Monroe County, Florida taken as a whole.
Rather, they have been prepared to provide information at this level of detail greater than what is
available in the County's financial statements,
The Board of County Commissioners, composed of five members, is the legislative body for Monroe
County and as such budgets and provides funding used by the separate Constitutional Offices with the
exception of fees collected by the Clerk of Circuit Court and the Tax Collector. Under the direction of
the Clerk of Circuit Court, the Monroe County Finance Department maintains, the accounting system for
the Board's operations, including those of the Clerk of Circuit Court, which is included in the General
Fund, but excluding those of the Property Appraiser, Sheriff, Tax Collector and Supervisor of Elections,
each of which maintairis its own accounting system,,
D-1
i
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County; health and social services; emergency medical
services; cultural and recreational programs; solid waste services and other governmental services.
Blended component units are legally separate entities that are in substance part of the Board's
operation, as they either have governing bodies that are substantively the same as the Board or they
provide their services exclusively or almost exclusively to the Board. The financial transactions of the
component unit are merged in with similar transactions of the Board as part of the primary government.
The blended component units of the Board are as follows:
Monroe County, Florida Comprehensive Plan Land Authority (MCLA) - The MCLA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program
in Monroe County, to implement the Monroe County Comprehensive Plan and address issues
created by it. The Monroe County Board of County Commissioners serves as the governing
board and is able to impose its will. Therefore, the MCLA, for financial reporting purposes, is
considered a blended component unit of Monroe County, Florida and is presented as a special
revenue fund of the Board and the County. Complete financial statements for MCLA can be
obtained from MCLA's administrative office at 1200 Truman Avenue, Ste. 207, Key West, Florida
33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes, is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget;
however, the Board must authorize the issuance of bonded debt. Neither the MCIDA nor the
Board has any legal obligation for repayment of the revenue bonds the MCIDA. As an issuer of
"conduit" debt obligations, the MCIDA has no assets or liabilities.
Discretely-presented component units are legally separate entities, which do not meet the criteria for
blending. The Monroe County Housing Finance Authority (Authority) qualifies as a discretely presented
component unit of the Board, but is immaterial to the Board and has been excluded from these
statements. Following is a description of the Authority:
Monroe County Housing Finance Authority - The legal authority by which the Authority was
created is Section 159.604 of the Florida Statutes and Monroe County, Florida Ordinance 1019-
1979. This authority serves to finance dwelling accommodations for low, moderate, and middle
income persons in Monroe County. Its five-member board is appointed by the Board of County
Commissioners. There is no budget approval required by the Board, although there is an
approval requirement for any bonded debt issuance. The Board has no obligation to pay the
outstanding debt of the Authority; however, it does have the power to remove an Authority board
member without cause. Complete financial statements for MCHFA can be obtained from
MCHFA's administrative office at 1400 Kennedy Drive, Key West, Florida 33040.
D-2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Basis of Presentation,
Fund Financial Statements* The fund financial statements provide information about the Board's funds,
including its fiduciary fund and blended component unit. Separate statements for each fund category --
governmental, proprietary, and fiduciary® are presented. The emphasis of fund financial statements is
on major governmental and enterprise funds, each displayed in a separate column. All remaining
governmental and enterprise funds are aggregated and reported as nonmajor funds.
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity oft fund. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and
investment earnings, result from non-exchange transactions or ancillary activities.
The following are reported as major governmental funds:
General and - The General Fund is the general operating fund of the Board. All general tax
revenues and other receipts that are not required either legally or by accounting principles
generally accepted in the United States of America to be accounted for in other funds are
accounted for in the General Fund.
Fine and Forfeiture Special Revenue Fund - The in and Forfeiture Fund is used to account for
revenues received from fines and forfeitures imposed from the commission of statutory
offenses, ad valorem taxes that are transferred tot Sheriff and to account for operations of
the County's court support system.
Road and Bridctereoal Revenue Fund -The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges is are not grant funded.
Governmental Grants S ecial avenue Fund MThe Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmentall activity of federal and
state grants,
Uni —The Unincorporated Area
Service District Fund is used to account for all revenues and expenditures for planning, building
and zoning and parks and recreation services provided only tot unincorporated area ofthe
County.
One Cent infrastructure Suqq&ga itai Proiect Fund -The One Cent Infrastructure Surtax and
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.,
Infrastructure Sales Surtax Revenue Bonds, SeriegL2003, Cp — The
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Project Fund is used to
account for the proceeds of this on issue.
D-3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The following are reported as major enterprise funds:
Muni2!pal Service District-Waste-The Municipal Service District-Waste Fund is used to account
for the operations of solid waste collection, disposal and recycling activities, as well as the
closure and post closure of the landfills.
Card Sound Bridge - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Key West Airport -The Key West Airport and is used to account fort operations of Monroe
County's Key West International Airport.
Marathon Airport - The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The Board also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for the financing of workers
IG compensation insurance, health insurance, general liability insurance and fleet maintenance
services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
Pension Trust Fund -The pension trust fund is used to account for assets held by the Board in a
trustee capacity for a volunteer fire fighters and emergency services length of service award
plan.
Measurement Focus and Basis of A2g2gpkM
Governmental fund financial statements are a current financial resources measurement focus, and are
maintained on the modified accrual basis of accounting. Revenues are recognized when they become
susceptible to accrual; that is, when they become both "measurable" and "available to finance
expenditures of the current period." The Board considers amounts collected within 120 days after year-
end to be available and thus recognizes the as revenues of the current year. Expenditures are
recognized in the accounting period in which the related fund liability is incurred, if measurable.
Principal and interest on general long-term debt are recorded as fund liabilities when due or when
amounts have been accumulated in the debt service funds for payments to be made early in the
following year.
Revenues of the Board, which are susceptible to accrual under the modified accrual basis of
accounting, include property taxes, gas taxes, interest revenue, and charges for services. In applying
the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual
requirements of the numerous individual programs are used as guidance. There are, however,
essentially two types of these revenues. In one, monies must be expended for the specific purpose or
project before any amounts will be paid to the Board; therefore, revenues are recognized based upon
the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure
and substantially irrevocable-, i.e., revocable only for failure to comply with prescribed compliance
requirements, such as with equal employment opportunity. These resources are reflected as revenues
at the time of receipt or earlier if they meet the availability criterion,
D-4
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The proprietary, fund and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting., Revenues are recognized when earned and
expenses are recognized when incurred, regardless of when the related cash flows take place. Non-
exchange transactions, in which the Board gives (or receives) value without directly receiving (or giving)
equal value in exchange, include property taxes, grants, entitlements, and donations. On an accrual
basis, revenue from grants, entitlements, and donations is recognized in the fiscal year in is all
eligibility requirements have been satisfied.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the Board's enterprise funds are charges to custorners for sales and services. Operating expenses for
enterprise funds include the cost of sales and services, administrative expenses, and depreciation on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Under the ten-ns of the grant agreements, the Board funds certain programs by a combination of
specific cost-reimbursement grants, categorical block grants, and general revenues. Thus when
program expenses are incurred, there are both restricted and unrestricted net assets available to
finance the program. It is the Board"s policy to first apply cost-reimbursement grant resources to such
programs, followed by categorical block grants, and then by general revenues.
GAS13 Statement No. 20 Election - Pursuant to the election option made available by GASB Statement
No. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued after November
30,1989 are not applied in the preparation of the Board's enterprise fund financial statements.
Budgets and BudqetaU Data - The following are the statutory procedures followed by the Board of
County Commissioners in establishing the budget for Monroe County.
1 On or before June 1 of each year the Sheriff, the Clerk of the Circuit Court, the Tax Collector,
and the Supervisor of Elections shall each submit tot Board a tentative budget for their
respective offices for the ensuing fiscal year.
2) Within fifteen days after certification of the ad valorem tax roll by the Property Appraiser, the
County Budget Officer submits to the Board a proposed budget fort fiscal year commencing
the following October 1. The budget includes proposed expenditures and the means of financing
them,
3) By Board resolution, a tentative budget is submitted to the public. Public hearings are held to
obtain taxpayer comments.
4) Fifteen days after adoption of the tentative budget® a final budget is submitted for review and
adoption at a final public hearing.
D-5
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
5) Prior to, or on September 30, the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets.
6) During the year, the Office of Management and Budget acts on intradepartmental budget
changes that do not alter the total revenue or expenditures budgeted to a cost center. A cost
center represents a particular area of Board operations or a department. All other budget
changes (whether they are transfers between cost centers or alterations of total revenues and
expenditures in a fund) are approved by the Board. Supplemental appropriations were
necessary and the budgetary data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7, as amended in 1978, provides that only expenditures in excess of
total fund budgets are unlawful. However, because the Board acts on all budget changes
between cost centers, this becomes the level of control.
8) Budgeted to Actual Expenditure reports are employed as a management control device during the
year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except for mortgage loans
made by the Comprehensive Plan Land Authority Special Revenue Fund, for which outlays in
connection with financing of mortgages receivable are treated as expenditures for budgetary
purposes. Such mortgages amounted to $2,200,000 in fiscal 2003.
10) All appropriations lapse at year-end.
Encumbrances - Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of moneys are recorded as a reservation of budget, is employed as
an extension of the statutorily required budgetary process. Under Florida Statutes, appropriations,
even if encumbered, lapse at fiscal year end. Encumbrances outstanding at September 30, 2003,
represented by purchase orders and other executory contracts, were approximately $2.2 million. It is
the Board's intention to substantially honor these encumbrances under authority provided in the
subsequent year's budget.
Cash and Cash Equivalents — Cash balances from the majority of funds are pooled for investment
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds
have the ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivalents
for purposes of these statements. For investments, which are held separately from the pools, those,
which are highly liquid (including restricted assets) with an original or remaining maturity of 90 days or
less, are considered to be cash equivalents.
D-6
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Investments - Florida Statute 218.415 authorizes local governments to invest its funds pursuant to a
written investment plan,which allows investment of surplus funds in the following--
a) The Florida Local Government Surplus Funds Trust Fund Investment Pool (SBA).
b) United States Government Securities — Negotiable direct obligations, or obligation the
principal and interest of which are unconditionally guaranteed by the United States
Government.
c) United States Government Agencies— Bonds, debentures, notes, callables and fixed rate
mortgage-backed securities issued or guaranteed by United States Government
Agencies, provided such obligations are backed by the full faith and credit of the United
States.
d) Federal Instrumentalities (United States Government-sponsored agencies) — Senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage-
backed securities issued or guaranteed by United States goven-iment-sponsored
agencies (Federal Instrumentalities). These are limited tothe following:
• Federal Farm Credit Bank (FFCB)
• Federal Home Loan Bank or its County banks (FHLB)
• Federal National Mortgage Association (FNMA)
• Federal Home Loan Mortgage Corporations (Freddie-Macs) including Federal
Home Loan Mortgage Corporation participation certificates,,
e) Interest-bearing Time Deposit or Savings Account— Non-negotiable interest-beading throe
certificates of deposit or savings accounts in financial institutions organized under the
laws of this state and/or in national financial institutions organized under the laws of the
United States and doing business and situated in the State of Florida, provided that any
such deposits are secured by the Florida Security for Public Deposits Act, Chapter 280,
Florida Statutes, Additionally, the financial institution shall not be listed with any
recognized credit watch information service,,
Registered Investment Companies (Money Market Mutual Funds) — Shares in open-end
and no-toad Money Market Mutual Funds provided such funds are registered under the
Federal Investment Company Act of 1940 and operate in accordance with 17 C5.R.
270.2a-7, which stipulates that money market funds must have an average weighted
maturity of 90 days or less. In addition, the share value of the money market funds must
equal to $1.00.
g) Intergovernmental Investment Pool — Intergovernmental Investment Pools that are
authorized pursuant to the Florida Interlocal Cooperation Act, as provided in Section
163.01, Florida Statutes,,
The Board invests funds throughout the year in SBA funds, an investment pool administered by the
State Board of Administration of Florida. All investments are stated at fair value. Investments in the
Local Government Surplus Funds Trust and Investment Pool, which is an external 20-like investment
pool, are stated at share price, which is substantially the same as fair value. The SBA funds have fixed
net values,
D-7
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Accounts Receivable - Amounts due from private individuals, organizations, or other governments,
which pertain to charges for services rendered by Board departments are reported as accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for uncollectible
amounts. These provisions are estimated based on an analysis oft age of the various accounts.
Interfund Balances and Activity - During the course of normal operations, the Board has numerous
transactions between funds. Examples of these transactions include providing services, constructing
assets or servicing debt. These transactions are generally recorded as interfund transfers, except for
internal service fund charges, which are reflected as revenues to internal service funds and expenses
to expenditures to the funds receiving the services. Additionally, short-term interfund loans are
recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid amounts related
to these transactions are reported as "due from other funds" or "due to other funds" on the fund
financial statements. Interfund to not expected to be repaid within one year are reported as
advances. In governmental funds, advances, if any, are offset equally by a fund balance reserve,
which indicates that they do not constitute expendable available financial resources and, therefore, are
not available for appropriation.
Inventory — Inventory in the General Fund consists of certain supplies, which are stated at cost using
the moving average cost method. The inventory is determined by an annual physical Count. No
reserve has been established within the General Fund balance as the consumption method is used to
account for this inventory.
Capital Assets - Capital assets of the Board include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.
Capital assets associated with business-type activities and the internal service funds are presented in
the Board's basic financial statements. Capital assets associated with the Board's governmental
activities are presented on the government-Wide financial statements of the County, rather than on the
financial statements of the Board.
In accordance with GASB Statement No. 34, an extended period of deferral until September 30, 2006
fiscal year end is available before the Board's infrastructure assets acquired for to October 1, 2001
are required to be reported on the government-wide financial statements of the County. The County
has elected to defer reporting of certain governmental infrastructure assets acquired prior to October 1,
2001.
The Board maintains a $750 threshold for additions to equipment. Buildings are capitalized when the
value is $15,000 or greater. Public domain and system infrastructure assets represent major
expenditures for such items as roads, water and sewer treatment plants and lines, landfill
improvements, parks and drainage systems. Additions and improvements for roads, water, sewer,
landfill and drainage infrastructure are capitalized when the cost amounts to $250,000 it park
additions and improvements are capitalized at$25,000.
D-8
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows-
Life—Years
Buildings 10-50
Equipment 5-10
System infrastructure 10-50
Public domain infrastructure 20-50
Restricted Assets ® The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the Board®s policy is to use restricted resources first, and then unrestricted resources, as they are
needed.
Unamortized_Issue Expense ® Unamortized issue expense of the enterprises is reported as a
deferred charge and is amortized by using the straight-line method over the life of the debt.
E[gppr!y Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1 st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1st of each year. No accrual for the property tax levy
becoming due in November of 2003 is included in the accompanying financial statements, since such
taxes are collected to finance expenditures oft subsequent period.
Compensated Absences Board policy permits employees to accumulate a limited amount of annual
and sick leave, is will be paid to employees on termination of employment, Accumulated annual
and sick leave is accrued when incurred in the proprietary fund financial statements. A liability is
recorded in the governmental fund financial statements only when the payment is probable. For the
proprietary funds, an expense and a liability are recorded as the leave is earned. Compensated
absences associated with the Board"s governmental activities are presented on the government-wide
financial statements of the County, rather than on the financial statements of the Board.
Landfill Closure Costs - Under the terms of current state and federal regulations, the Board is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and postclosure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District-Waste enterprise fund for public landfill operations.
Deferred Revenue - Deferred revenues include amounts collected before revenue recognition, criteria
are met. In the governmental fund statements, amounts associated with receivables which, under the
modified accrual basis Of accounting, are measurable but not yet available are reported as deferred
revenues. The deferred items of the Board consist primarily of contracts for providing services in the
future and grant funds received in advance of expenditures.
D-9
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE I -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Long-Ten-n Debt®- In the proprietary fund financial statements of the Board, long-term debt is reported
as a liability in the proprietary fund statement of net assets. Long-term debt associated with the
Board's governmental activities is presented on the govemment-wid'e financials statements of the
County, rather than on the financial statements of the Board. In the Board's governmental fund
financial statements, the face amount of debt issued is reported as an other financing source, it
principal payments are reported as expenditures.
Use of Estimates - The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements,
Actual results could differ from estimates.
Reclassifications ® Certain amounts presented in the prior year's data have been reclassified to be
consistent with the current year®s presentation.
Net Assets— Net assets in the proprietary fund financial statements are classified as invested in capital
assets, net of related debt; restricted; and unrestricted. Restricted net assets represent constraints on
resources that are either externally imposed by creditors, grantors, contributors, or laws or regulations
of other governments or imposed by law through state statute.
Fund Balances — In the governmental fund financial statements, reservations or restrictions of fund
balance represent amounts that are not appropriable or are legally segregated! for a specific purpose.
Designations of fund balance represent tentative management plans that are subject to change.
The governmental fund types classify fund balances as follows:
Reserved
Reserved for Encumbrances ® portion of fund balance available to pay for any commitments
related to purchase orders and contracts that remain unperformed at year-end.
Reserved for Land Acquisition — portion of fund balance used for the operation of the
Comprehensive Plan of the Land Authority.
Reserved for Mortgage Loans — portion off balance offsetting mortgages receivable for the
Comprehensive Plan Land Authority Special Revenue Fund because they are not available
spendable resources.
Reserved for Debt Service - portion of fund balance available to pay for any commitments
related to outstanding debt at year-end.
D-1 0
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Unreserved
Designated for Special Revenue portion of fund balance is designated by the Board in the
Tourist Development Fund District I for beach nourishiment projects.
Undesignated - portion of total fund balance available for appropriation that is uncommitted at
year-end.
NOTE 2 -CASH, CASH EQUIVALENTS AND INVESTMENTS
The Board maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
Pp�osits - The carrying amount of the Board's demand and time deposits was $5,111,960 at
September 30, 2003. These deposits are insured by the FDIC up to $100,000 at each financial
institution, and amounts in excess of $100,000 are secured by the Public Deposits Trust and
maintained by the Chief Financial Officer of the State of Florida, The Trust Fund is a multiple financial
institution pool with the ability to assess its member financial institutions for collateral shortfalls if a
default or insolvency has occurred.
Investments - The SBA funds are not categorized because they are not evidenced by underlying
securities that exist in physical or book entry form.
Cash and cash equivalents, excluding those included in fiduciary funds, consist of the following at
September 30, 2003:
Local Government Demand
surplus Trust Fund' Deposits Total
Unrestricted Cash and Cash Equivalents:
Govemmental Activities
Governmental Funds $ 152,591,544 $ 3,149,762 $ 155,741,306
Internal Service Funds 14,144,472 211,197 14,355,669
Business-type Activities 21,558,084 158,708 211,716,792
Total Unrestricted Cash and Cash
Equivalents 188,294,100 3,519,667 191,813,767
Restricted Cash and Cash Equivalents:
Business-type Activities 1,690,264 1,592,293 3,282,557
1,690,264 1,592,293 3,282,557
Total Cash and Cash Equivalents $ 189,964,364 $ 5,,111,960 $ 195,096,324
At September 30, 2003, the fiduciary funds had pooled cash balances totaling $492,298, with SBA and
demand deposits comprising $490,448 and $1,850, respectively,
D-1 1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 3—ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for
doubtful accounts. The allowance is as follows: $427,250 for nonmajor governmental funds, $589,283
for the Municipal Service District-Waste Fund, and $26,252 for the Key West Airport Fund.
NOTE 4 - MORTGAGES RECEIVABLE
Mortgages receivable at September 30, 2003 consist of the following:
Other Governmental Funds:
Local Housing Assistance Fund:
Second Mortgages Receivable from individuals, collateralized by
personal residences. Commencing in year sixteen of the mortgage,
principal and accrued interest at 3% will be forgiven at the rate of
6.66% annually. The entire principal balance and accrued interest will
be forgiven at the end of year thirty. If the residence is sold before
the initiation of the forgiveness period, the full amount of the
mortgage and accrued interest is due at closing. $ 135,411
Second Mortgages Receivable from individuals, collateralized
by personal residences. Principal payments shall be deferred for the
term of the first mortgage loan, or until the date the last payment is
due on the first mortgage. Interest is not charged on the mortgages
unless the mortgagor is in default, in which case the interest rate is
12% per annum from the date when payment of the second is due.
The entire balance of the loan is intended to be forgiven. However, in
the event the home is sold, transferred, rented, refinanced or the first 2,266,616
mortgage loan is satisfied, the entire mortgage balance is due.
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire balance of the mortgage will be
forgiven over a ten year period at the rate of ten percent per year
upon the anniversary of the mortgage, provided that the mortgagor
complies with the mortgage covenants. The mortgages are interest 685,600
free.
Mortgages Receivable due from individual, collateralized by personal
residence, payable in annual installments of $1,500 over a ten-year
period, interest free. 7,500
3,095,127
Affordable Housing Programs Fund:
D-12
MONROE COUNTY, FLORIDA-,
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
Second Mortgages Receivable from individuals, collateralized by land
and buildings, payable in monthly installments of $3,622 including
interest at 3%, final payment due March 1, 2004. 281,199
NOTE 4 - MORTGAGES RECEIVABLE (Continued)
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire amount of the loan will be -forgiver)
over a ten-year period at art of one fifth per year, beginning on the
7th anniversary of the completion of the construction of the
improvernents funded by the mortgage, provided that the mortgagor
complies with the mortgage covenants. 89,967
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire balance oft mortgage will be
forgiven over a ten-year period at a rate of ten percent per year upon
the anniversary of the mortgage, provided that the mortgagor
complies with the mortgage covenants. The mortgages, are interest
free. ...1.,850
37 30 16
Comorehensive Land Autho[gy_EqgdL
First mortgages due from not-for-profit agency, collateralized by land, 41,953
payable in full August 2007, interest free.
it mortgage due from private company, collateralized by land,
payable in full May 2053, interest free. 1,500,000
First mortgage due from governmental agency, collateralized by land,
payable in full April 2028, interest free. 382,554
First mortgage due from governmental agency, collateralized by land
and building, payable in full May 2031, interest free. 1,500,000
First mortgage due from governmental agency, collateralized by land
and building, payable in full September 2045, interest free. 59,025
it mortgage due from private company, collateralized by land,
payable in full May 2050, interest free. 1,089,000
First mortgage due from private company, collateralized by land,
payable in full October 2052, interest free. _20-0.1-0-09
__P,_Z12.�532
Total Mortgages Receivable i-B....'740.675
.......................
D-1 3
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
As the mortgages receivable
associated with the Local Housing Assistance fund are intended to
ultimately be forgiven, an allowance for uncollectible accounts of $3,095,127 has been established.
The mortgages receivable associated with the Affordable Housing Program funds are offset by an
allowance for uncollectible accounts of$373,016.
A reserve of fund balance of $5,272,532 represents the mortgages receivable related to the
Comprehensive Plan Land Authority Special Revenue Fund and are equally offset by a fund balance
reserve, which indicates that they do not constitute available spendable resources," even though they
are a component of total assets.
NOTE 5— RESTRICTED ASSETS
Restricted assets include those provided for the landfill escrow account and airport passenger facility
charges. Total restricted assets as of September 30, 2003 are as follows:
Cash and
Cash Equivalents
Enterprise Fund — Municipal Service District Waste
Landfill Closure Escrow $ 1,690,264
Enterprise Fund — Key West Airport
Passenger Facility Charge Funds 1,592,293
The remainder of this page intentionally left blank.
D-14
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 6—CAPITAL ASSETS
Capital asset activity for the year ended, September 30, 2003 is as follows:
Beginning Ending
Balances Additions Reduclions Balances
Governmental activities:
Governmental Funds
Ea_piiail as—sets not being depreciated:
Land $ 44,139,995 $ 3,605,726 $ (2,818,217) $ 44,927,504
Construction in progress
Total capital assets not being depreciated 47,526 433 12,867' 16^ 54 710 558
Capital assets being depreciated:
Buildings 93,532,497 2,089,211 (690,219) 94,931,489
Equipment 25,609,822 3,535,070 (3,789,441) 25,355,451
Infrastructure 459 943 1 1 207
___ L9, 21 21_2,2017 (279,943) 1,392,
Total capital assets being depreciated I 19,602,262 6,83688 1,1 121,67�9,147 60 4
Less accumulated depreciation for
Buildings 24,274,735 2,521,404 (521,534) 26,274,605
Equipment 17,500,479 2,162,582 (2,057,432) 17,605,629
Infrastructure 75015 22,689 6494 23,700
Total accumulated depreciation 41,782,719 4,706,675 (2,585,460) 43,903,934.
Total capital assets being depreciated,net 77,819,543 17,77_5,,213
Governmental funds,capital assets,net 125,345,976 1325.J71
Internal Service Funds
Capital assets not being depreciated-,
Land 54,000 541(W)
Total capital assets not being depreciated 54,000 ...... 54,000
Capital assets being depreciated:
Buildings 1,722,854 - (37,097) 11,685,757
Equipment 504,202 113,638 (71,004) 546,836
Infrastructure 179520 - 11 791,52V -
..............................
Total capital assets being depreciated 2406 576 11136,38 '287,62 5913
Less accumulated depreciation for:
Buildings 358,258 45,157 (11,066) 392,349
Equipment 364,434 57,186 (20,767) 400,853
Infrastructure 26928
Total accumulated depreciation 749,620 $ 102,343 $ 56,761 793,,202
Total capital assets being depreciated,net ... 1,656 95(L I,43q 391
Internal Service Funds,capital assets,net 1,7110,956 11493391
I=—
Total Governmental Activities,capital assets,net $ 127,056,932 $ 1133,979,162
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 6—CAPITAL ASSETS (Continued)
Beginning Ending
Balances Additions Reductions Balances
Business-type activities:
Capital assets not being depreciated-
Land $ 4,802,020 $ - $ - $ 4,802,020
Construction in progress 2,261,372 5,517,0361'2,2019,24..9 5,569,159
Total capital assets not being depreciated 7,063,392 5,517,036 (2,209 24
9 1_0�371J79
Capital assets being depreciated
Land 214,105 - 214,105
Buildings 14,137,948 1,787,351 (98,194) 15,827,105
Equipment 13,130,698 222,224 (9,849,895) 3,503,027
System Infrastructure 22,131,0541,077 081 (1,910,05§1 21 298,077
Total capital assets being depreciated 14
Less accurnuiated depreciation for:
Land 214,105 - 214,105
Buildings 2,559,342 437,104 (48,370) 2,948,,076
Equipment 12,208,908 246,686 (9,751,133) 2,704,461
System Infrastructure 6,694,311
Total accumulated depreciation 21,676,22L_j=L,351,=7=6=5=�$ 10,�416,181 1�2,612,2�5O
Total capital assets being depreciated,net 27,937,139 28,230,064
Business-type activities,capital assets,net $ 35,000,531 �38,601,241
Depreciation was charged to functions/programs on the Statement of Activities of the County as
follows:
Governmental Activities:
General Government $ 1,248,737
Public Safety 2,041,407
Physical Environment 39,414
Transportation 267,837
Economic Environment 18,561
Human Services 309,182
Culture and Recreation 378,471
Court Related 403,066
Total Governmental Activities 4,706,675
Internal Service Funds ® General Government 102,343
Total Governmental Activities $ 4,809,018
®1
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 6—CAPITAL ASSETS (Continued)
Business-type Activities:
Municipal Service District-Waste $ 203,630
Card Sound Bridge 149,634
Key West Airport 659,430
Nonmajor Enterprise Fund 339,071
Total Business-type Activities $ 1,351,765
Amounts associated with the Board's governmental activities' capital assets, related accumulated
depreciation, and depreciation expense are reported on the government- wide financial statements of
the County, rather than on the financial statements of the Board. Amounts associated with the Board's
business-type activities' and internal service funds' capital assets, related accumulated depreciation,
and depreciation expense are reported on the proprietary fund financial statements of the Board.
Internal service fund capital asset information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities.
The Board established new capital asset capitalization thresholds in fiscal year 2002 with the
implementation of GASB Statement No. 34 "Basic Financial Statements and Management's Discussion
and Analysis for State and Local Governments." The Board applied the new thresholds to any asset
additions in fiscal year 2002. In fiscal year 2003, the Board applied the capitalization thresholds
established in the prior year to existing assets and wrote off any assets below those thresholds. The
write-off for the internal service funds reported in the governmental activities totals $152,592 and is
reported as a reduction in the beginning balance of net assets invested in capital assets in the
government-wide financial statements of the County and the proprietary fund financial statements of the
Board. The write-off for the business-type activities totals $1,185,845 and is reported as a reduction in
the beginning balance of net assets invested in capital assets in the both the government-wide financial
statements of the County and the proprietary fund financial statements of the Board.
An additional $64700,792 will be required to complete the construction projects under present
contractual agreements as of September 30, 2003.
D-1 7
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 7 - LONG-TERM DEBT
The following is a summary of changes in long-term debt for the year ended September 30, 2003:
Current
Portion of
Beginning Ending Long-term
Balances Additions E!0ents Balances Liabilities
Governmental Activities:
Governmental Funds
Revenue bonds payable $ 12,765,000 $ 21,455,000 $ 8,240,000 $ 25,980,000 $ 5,630,000
Revenue notes payable - 3,495,144 - 3,495,144 545,644
Loans payable 250,000 250,000 -
Accrued compensated absences 2,503,368 2,193,476 2,060,568 2,636,276 259,159
Capitalized lease obligations 548,019 - 173,138 374,881 182,504
Other - 5,900,000 2,500,000 3,400,000 2,000,000
Total Governmental Funds 16,066,387 33,043,620 13,223,706 35,886,301 8,617,307
internal Service Funds
Accrued compensated absences 121,378 118,177 113,122 126,433 5,350
Total Internal Service Funds 121,378 118,177 113,122 126,,433 5,350
Total Governmental Activities $ 16,187,765 $ 33,161,797 $ 13,336,828 $ 36,012,734 $ 8,622,657
Business-type Activities:
Revenue bond payable $ 6,140,000 $ - $ 6,140,000 $ - $ -
Revenue note payable - 3,960,425 (15,728) 3,976,153 302,112
Accrued compensated absences 331,806 227,056 187,706 371,156 39,946
Capitalized lease obligations 1,067,270 - 50,000 1,,017,270 50,000
Total Business-type Activities $ 7,539,076 $ 4,187,481 $ 6,361,978 $ 5,364,579 $ 392,058
Amounts associated with the Board's governmental activities long-term liabilities are reported on the
government-wide financial statements of the County rather than on the financial statements of the
Board. Amounts associated with the Board's business-type activities and internal service funds long-
term liabilities are reported on the proprietary fund financial statements of the Board. Internal service
fund long-term debt information is included in the governmental activities on the government-wide
financial statements, because the internal service funds predominately serve those activities. Also, for
governmental activities, compensated absences are generally liquidated by the applicable
governmental fund.
D-1 8
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 7 -LONG-TERM DEBT (Continued)
Summary of Indebtedness
The following is a summary of indebtedness of the Board as of September 30, 2003:
Governmental Activities
Revenue Bonds:
Infrastructure Sales Surtax Revenue Bonds, Series 2003 $ 21,455,,000
Sales Tax Refunding Revenue Bonds, Series 1998 4.52�000
Total Revenue Bonds 25e980 000
Revenue Note
Guaranteed Entitlement Refunding Revenue Note, Series _3,495..144
2002
Total Governmental Activities !Z%�4Z5j4A
Business�tgr�e Activities
Revenue Note:
Solid Waste Disposal System Refunding Revenue Note, $ 4,143,945
Series 2002
Less: Unamortized Discount JI87.�79Q
Total Business-type Activities
Debt Service_Funding Requirements - The total annual debt service requirements for all debts
outstanding at September 30, 2003 are as follows-
Governmental Activities Business-type Activities
*To-ta7— �� I�� Interest Total
Pr!n� Interest
2004 $ 6,175,644 $ 954,420 $ 7,130,064, $ 323,087 $ 135,800 $ 458,887
2005 1,700,237 731,318 2,431,555 423,468 123,071 546,,539
2006 1,740,422 691,758 2,432,180 437,909 108,,385 546,294
2007 1,794,806 651,187 2,445,993 452,841 93,197 546,038
2008 1,848,265 609,355 2,457,620 468,283 77,492 545,775
2009-2013 7,580,770 2,368,956 9,949,726 2,038,357 141,928 2,180,285
2014-2018 8,635,000 1,038,730 9,673,730 - - -
$ 29,475,144 $ 7,045,724 $ 36,520,868 4,1 T3,,9-4 5 67_9,873 —4,823,818
Less: Unamorfized Costs .. �(167,�7 92 - 67,792
$ 3,976,153 $ 679,873 $ 4,656,026
D-19
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 7 - LONG-TERM DEBT (Continued)
At September 30, 2003, the current portion oft unamortized discount totals $20,975.
Long-Term Debt at September 30, 2003 is composed oft following issues:
I21,455,0 Irafrastructtare Sales Surtax Revenue Bonds,Series,2003
Type: General Government Revenue Bonds
Dated: March 2003
Final maturity: Year 2018
Principal payment date: April 1
Interest payment dates: April 1 and October 1
Interest rates: 2.0%to 4.0%
Amount outstanding at September the $21,455,000
Reserve requirement: one; MBIA insured.
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: First redemption date may not be later than 4/20/13 and no call
premium may exceed 2%of the par amount redeemed.
$17,505,000 Sales Tax RefundingjR gvenug Bonds,_qedes 1998
Type: General Government Revenue Bonds
Dated: October 1998
Final maturity: Year 2004
Principal payment date: October 1
Interest payment dates: April 1 and October 1
Interest rates: 2.0%to 4.0%
Amount outstandingi t September the $4,525,000
Reserve requirement: None; MBIA insured.
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax.
Purpose: To refund Sales Tax Revenue Bonds® Series 1991.
Call provisions: None
3 495 144 Guaranteed Entitlement Refunding Revenue Note® Series 2002
Type: General Government Revenue Note
Dated: December 2002
Final maturity: Year 2009
Principal payment date: December 1
Interest payment dates: June 1 and December 1
Interest rates: 2.96%
Amount outstanding at September the $3,4,95,144
Reserve requirement: None.
Revenue pledged: Lien and pledge of Guaranteed Entitlement and Second
Guaranteed Entitlement from the State Revenue Sharing Trust Fund provided by
Chapter 219, Florida Statutes.
Purpose: To refund on a current basis the$7,230,000 Monroe County, Florida
Refunding Revenue Bonds, Series 1993.
Call provisions: No prepayment penalty. an requires 10 days notice.
D-20
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 7 - LONG-TERM DEBT (Continued)
gge Note Se Lt 2002
Type: Enterprise Revenue to
Dated: December 2002
Final maturity: Year 2012
Principal payment date: October I
Interest payment dates: April 1 and October 1
Interest rates: 3.41%
Amount outstanding at September 30th: $3,976,153
Reserve requirement: one.
Revenue pledged: Gross revenues from the solid waste disposal, collection and
management systems.
Purpose: To refund on a current basis the Mionroe County Municipal Service District
Refunding Improvement Bonds, Series 1991.
Call provisions: No prepayment penalty. Bank requires 10 days notice.
Other Lonq�Te Debt
On February 19, 2003, the Board approved a settlement agreement pertaining to a land use lawsuit.
The agreement requires that the Board make payments totaling $5,900,000 to the plaintiffs. The first
payment was made March 14, 2003 in the sum of $2,500,000. The second and third payments of
$2,000,000 and $1,400,000, respectively, will be made on or before February 16, 2004 and on or
before February 16, 2005. It is anticipated that Infrastructure Sales Tax Revenues will be available to
fund the payments.
Refunding of Debt
On December 19, 2002 the Board issued $3,495,144 Monroe County, Florida, Solid Waste Disposal
System Refunding Notes, Series 2002, for the purpose of refunding the $7,230,,000 Monroe County,
Florida Refunding Revenue Bonds, Series 1993, with $3,880,000 outstanding. Interest on the Series
2002 refunding notes is payable semiannually on June 1 and December 1 at a fixed rate of 2.96%. The
maturity of the refunding notes is December 1, 2009. The refunding transaction results in cash flow
savings oft next 7 years of $159,301. The present value debt service savings discounted at 2.96%
is $145,741.
On December 19, 2002 the Board issued $4,1143,945 Monroe County, Florida, Solid Waste Disposal
System Refunding Revenue Note, Series 2002 fort purpose of refunding the $9,570,000 1991
Municipal Service District Refunding Improvement Bonds with $6,140,000 outstanding. Interest on the
Series 2002 refunding revenue note is payable semiannually on October 1 and April 1 at a fixed rate of
3.41%. The maturity oft refunding notes is October 1, 2012. The refunding transaction results in
cash flow savings of the next 10 years of $1,136,974. The present value debt service savings
discounted at 3.41% is $782,530.
D-21
MONROE COUNTY FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 8 - DEFEASANCE OF DEBT
In prior years, the Board defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in
the Board's financial statements.
The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September
30, 2003:
$2,155,000 Refunding Improvement Revenue Bonds, Series 1983;
defeased on January 1, 1993 using proceeds from the Refunding
Improvement Revenue Bonds, Series 1993/83 $ 1,160,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May
1, 1993 using proceeds from the Refunding Revenue Bonds, Series 3,280,000
1993/88
$42,415,000 1991 Sales Tax Revenue Bonds, Series 1991; partially
defeased on February 5, 1998 using proceeds from the Sales Tax
Refunding Revenue Bonds, Series 1998 4,595,000
Total Governmental Activities $9,Q35,000
$8,000,000 Municipal Service District Improvement Revenue Bonds,
Series 1980; defeased on December 6, 1985 using proceeds from the
$9,211,774 Municipal Service District Refunding Improvement Bonds, $ 5,370,000
Series 1985
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985; defeased on April 1, 1991 using proceeds from the Municipal
Service District Refunding Improvement Bonds, Series 1991 5,310,000
$4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds,
Series 1993; defeased on March 8, 1994 using available cash 2,065,_000
Total Business—type Activities $12,745,000
D-22
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 9 - LEASE OBLIGATIONS
Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The future minimum debt reductions under capitalized leases consist of the following at September 30,
2003:
Governmental Business-type
Activities Activities
Fiscal year ending September 30:
2004 $ 202,786 $ 50,000
2005 202,785 50,000
2006 50,000
2007 - 50,000
2008 - 50,000
2009-2013 - 250,000
2014-2018 - 250,000
2019-2023 - 250,000
2024 - 17,270
..........._......... ..................._ . -
Total minimum payments 405,571 1,017,270
Amounts representing interest
Present value of net minimum lease
payments $ 374,881 $ 1,017,270
Leased property which has been capitalized as of September 30, 2003 is as follows,
Governmental Business-type
Activities Activities
Equipment $ 887,061 $ 2,335,830
Less: Accumulated Depreciation (231,005) (2,335,830)
$ 656,056 $
Rental expense under cancelable operating leases for the current year amounted to $795,618.
The City of Key West leases two properties with a cost of $441,073 from the Authority. These
properties, which are included in capital assets, are used to provide parking and city recreational
facilities. The terms of the leases provide for rental of $1 per year for 30 years, expiring in the year
2022. Monroe County provides the Authority's office space at no cost.
D-23
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MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 12 -RISK MANAGEMENT
The Board is exposed to various risks of loss related totort; theft of, damage to, and destruction
of assets; errors and omissions, injuries to employees; and natural disasters. During the fiscal
years ended 1976, 1984 and 1988, the Board established the Worker"s Compensation, Group
Insurance, and Risk Management Funds, respectively, as internal service funds to account for
and finance its uninsured risks of loss. Under these programs, the Worker's Compensation
provides $350,000 coverage per claim. The Group Insurance Fund provides self insured
excess claims. is Management has a $5,000,000 excess insurance policy for general liability
claims with a $100,000 self-insured retention, and building property damage is covered for the
actual value of the building with a deductible between $100,000 and $250,000. Deductibles for
windstorm and flood vary by location. The Board purchases commercial insurance for claims in
excess of coverage provided by the funds and for all other risks of loss. Settled claims have not
exceeded this commercial coverage in any of the past three years.
All funds oft Board participate in the programs and make payments to the Worker's
Compensation, Group Insurance and Risk Management Funds based on estimates of the
amounts needed to pay prior and current year claims. The claims liabilities reported at
September 30, 2003 are based on the requirements of Governmental Accounting Standards
Board Statement No. 10, which requires that a liability for claims be reported if infon-nation prior
tot issuance of the financial statements indicates that it is probable that liability has been
incurred at the date of the financial statements and the amount of the loss can be reasonably
estimated.
Changes in the claims liability amounts in fiscal year 2002 and 2003 were:
Workers Group Risk
Compensation Insurance Management Total
Balance at September 30, 2001 $ 1,000,000 $ 2,912,855 $ 1,890,678 $ 5,803,533
Current year claims and changes
in estimates 1,929,819 11,544,484 43,733 13,518,036
Claim payments (2,029,819) (295,561)(11,000,5811 325,9611
Balance at September 30, 2002 900,000 3,456,758 1,638,850 5,995,608
Current year claims and changes
in estimates 1,198,011 13,091,270 147,617 14,436,898
Claim payments Q1,098,01 11 7 846,2621
(12,2L53__J (24,5,714)
Balance at September 30, 2003 $ 1,000,000 $ 4,045,491 $ 1,,540,753 $ 6,586,244
D-26
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 13 - RETIREMENT PLAN
Florida Retirement System:
Plan Description — Substantially all full-time Board employees are participants in the Florida
Retirement System, (FRS), a multiple-employer, cost-sharing public employees retirement
system administered by the Florida Department of Administration. As a general rule,
membership in the FIRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university,
community college or participating city or special district within the State of Florida., The FRS
provides retirement and disability benefits, annual cast-of living adjustments, and death benefits
to plan members and beneficiaries. Benefits are established by Chapter 121, Florida Statutes,
and Chapter 605, Florida Administrative Code. Amendments to the law can be made only by
Act of the Florida legislature.
The FRS provides for vesting of benefits after 6 years of credited service. Normal retirement
benefits are available to employees who retire at or after age 62 with 6 or more years of service.
Early retirement is available after 6 years of service with a 5% reduction in benefits for each
year prior tot normal retirement age. Retirement benefits are based on age, average
compensation and years-of-service credit where average compensation is computed as the
average of an individual's five highest years of earnings.
The Florida Division of Retirement issues a publicly available financial report that includes
financial statements and required supplementary information for the FRS. The report may be
obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C,
Tallahassee, FL 32399-1560, or from the website www.frs.state.fl.us.
Fun in Policy—The FIRS is noncontributory for members. Participating employer contributions
are based on state-wide rates established by the State of Florida. These rates are applied to
employee salaries as follows- regular employees, 7.39%, special risk employees, 18.53%,
elected officials, 15.23%, and senior management 9.37%.
The Board contributed tot plan an amount equal to 7.9% of covered payroll during the fiscal
year ended September 30, 2003. The Board's contributions made during the years ended
September 30, 2003, 2002, and 2001 were $2,130,811, $1,840,700, and $2,162,000,
respectively, equal to the required contribution requirements for each year. Therefore, the Board
does not have a pension asset or liability as determined in accordance with GASB Statement
No. 27.
D-27
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 14 ® PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES
Plan Dgagqptiga — The Monroe County, Florida Volunteer Firefighter and Emergency Medical
Services Length of Service Award Plan (LOSAP) is a single-employer defined benefit pension
plan administered by the Board. LOSAP provides retirement and death benefits to plan
members and beneficiaries. Monroe County Ordinance 026-1999 defines the authority under,
which contribution and benefit provisions may be amended. This authority is presently held by
the Board. LOSAP had 192 participants for the plan year ended December 31, 2002.
Separate, stand-alone financial statements for LOSAP are not provided.
Funding Policy — The contribution requirements for plan members and the Board are
established and may be amended by the Board. Plan members are not required to contribute.
The Board contfibutes an amount determined by an actuarial study. Benefits are calculated
based on years of service as the participants are unpaid volunteers. The current contribution
rate is $402 per volunteer year of service. Benefits and refunds paid to participants are recorded
when due and payable in accordance with the terms of LOSAP.
Annual Pension Cost and Net Pension Qt!i ation
Annual Required Contribution $ 89,437
Interest Adjustment
Contributions Made _JA%4�37
Increase in Net Pension Obligation
Net Pension Obligation, beginning of year
Net Pension Obligation, end of year $............
The annual required contribution for the past year was determined as part of the December 31,
2002 actuarial valuation using a variation oft aggregate actuarial cost method. This method
does not identify or separately amortize unfunded actuarial liabilities. The actuarial assumptions
included (a) 5.0% investment rate of return (b) no assumption for mortality pattern as it is
inapplicable (c) no assumption for salary increases as benefits are not based on compensation
and (d) no increase for inflation as benefits are based on a flat amount per year of service. The
actuarial value of assets includes only the fair value of the assets. There was no unfunded
actuarial accrued liability at December 31, 2002.
®2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 14 — PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES (Continued)
Three Year Trend Information
Annual Pension Cost Percentage of APC Net Pension
Fiscal Year ..... ... ........................Contributed ..........
12/31/00 $ 160,,684 100% $
12/31/01 $ 66,250 100% $
12/31/02 $ 89,,437 100% $
NOTE 15 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition tot retirement plan described in the previous note, the Board provides post
retirement health care benefits in accordance with state statutes, to all employees who retire
from the Board with at least 10 years of service and have attained the age of 62; and who are
enrolled in the Board®s group health plan. Currently 285 retirees are eligible for this post
employment benefit. Expenditures for post retirement health care benefits, excluding claims, are
recognized as the premiums are paid. During the year ended September 30, 2003 expenditures
of$1,944,235 were recognized for post retirernent health care.
NOTE 16— RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in of 1, current regulations of the U.S. Environmental Protection Agency (EPA)
and the Florida Department of Environmental Protection (FDEP) require municipal solid waste
landfills to place a final cover on closed landfill areas, and to maintain those areas for up to 30
years after closure. The Board periodically obtains updated and revised estimates of total future
closure and postclosure costs from its consulting engineers. All amounts recognized are based
upon what it would cost to perform closure and postclosure functions in current dollars. Actual
costs may be different due to inflation, changes in technology, or changes in laws and
regulations.
Recognition oft liability for closure and post closure costs is based on the landfill capacity
used to date. The landfill capacity of the Board's previously operated landfills is 100% used and
has no remaining landfill life. Closure of these landfills was substantially completed during the
year ended September 30, 1994. The Board has another landfill site, which has never been
used. Accordingly, no future closure cost is accruable except for post closure costs estimated
to be incurred in the coming year. At September 30, 2003, the estimated future cost for
postclosure maintenance, which is reported as a long-term liability in the Municipal Service
District-Waste enterprise fund, totaled $360,875.
®2
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 16— RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued)
For the public landfill, accounted for in the Municipal Service District-Waste enterprise fund,
expenses associated with the final closure and postclosure maintenance of landfill areas are
recognized over the active life of those areas. These costs are recognized in each operating
period based on the amount of waste received during that period, regardless of when cash
disbursements are made for these costs. The cumulative effect of updated and revised
estimates of closure-related costs is recognized in the period of the change to the extent it
relates to current and past operations.
The Florida Department of Environmental Protection approved a post closure operating plan,
which permits the Board to fund closure, and post closure costs as an operating expense using
annual appropriations. The landfill is required by state and federal laws and regulations to make
annual contributions to a cash escrow account to meet financial assurance requirements. In
accordance with laws and regulations, the landfill had cash and investments of $1,690,264 held
for these purposes at September 30, 2003. In the event closure escrows and interest earnings
prove inadequate due to inflation, changes in technology or additional post closure care
requirements, these costs may need to be covered by charges to service users.
NOTE 17 - LITIGATION
The Board is a defendant in various lawsuits and is involved in other disputes wherein
substantial amounts are claimed. In the opinion of the Board, these suits and claims should not
result in judgments or settlements, which, in aggregate, would have a material adverse effect on
the Board's financial condition.
NOTE 18 - COMMITMENTS AND CONTINGENCIES
Grant Programs - The Board participates in a number of federally assisted grant programs.
These programs are subject to financial and compliance audits by the grantors or their
representatives.
Arbitrage Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on
borrowed construction funds in excess of the interest costs are required to be rebated to the
federal government. The Board has estimated that there will be no significant liability for
arbitrage rebate.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact
fees may be refunded within one year following the end of the sixth year from the date on which
the impact fee was paid or within three months of the noncommencement of construction.
D-30
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Notes To Financial Statements
For the Year Ended September 30, 2003
NOTE 19—CONDUIT DEBT
Industrial D�gvelorr�ent Bonds - By resolution adopted February 21, 1995, the Board authorized
the issuance of $3,400,000 of Industrial Development Revenue Bonds for the North Key Largo
Utility Corporation Project. The bonds were subsequently issued March 9, 1995 and are
secured by a mortgage on certain real estate owned by The North Key Largo Utility Corporation.
These bonds do not constitute an obligation of the Board and mature March 2025.
IDA Health Care Facilities Revenue Bonds, Series 2003 - The Monroe County Industrial
Development Authority approved the issuance of IDA Health Care Facilities Revenue Bonds,
Series 2003, not to exceed $2,500,000 and for a to by the Authority to the Guidance Clinic of
the Middle Keys, Inc. to provide for the refinancing of certain outstanding indebtedness of the
corporation and for financing certain capital improvements to the corporations health care
facilities. Ownership oft acquired facilities is in the name of the private entity served by the
bond issuance. Neither the County, the Authority, the State, or any political subdivision thereof
is obligated in any manner for the repayment of the bonds. Accordingly, the bonds are not
reported as liabilities in the accompanying financial statements. Maturity of the Series 2003
Bonds is August 1, 2018.
NOTE 20—SUBSEQUENT EVENT
On December 17, 2003, the County approved Ordinance No. 045-2003 authorizing the issuance
by the County of an amount not to exceed $5,000,000 in aggregate principal amount of taxable
wastewater improvement assessment bonds (Stock Island Area), Series 2004.
D-31
COMBINING AND INDIVIDUAL
FUND STATEMENTS AND SCHEDULES
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES ® BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 0,500,000 10,500,000 2,564,390 2,384,890
Finesn Forfeitures - 1,659,087 ,659,067)
Investment Income 700,000 700,000 526,047 ( 73,953)
Miscellaneous
Total Revenues 11,200,000 12,859,087 13,411,346 552,259
EXPENDITURES:
Current:
Transportation:
Construction Management 416,233 416,233 301,919 114,314
Capital Outlay:
General Government:
Vehicle Replacement 11,830 11,830 - 11,830
General Government Projects 9,699,228 9,165,,476 457,7308,707,746
Total General Government 9,711,053 9,177,306 457,730 3,719,576
Public Safety:
Fire Facility Projects 1,772,036 1,269,290 339,459 929,63
Old Mariners Hospital - 1,659,087' 36,202 1,622,885
Sheriff Facility Project 100,000 120,000 638 19,362
Islamorada Emergency Vehicle 285,000 235,000 - 285,000
Total Public Safety 2,157,036 3,333,377 376,299 2,957,073
Physical Environment-
Physical Environment 7,200,000 7,217,500 4,,685,741 2,531,759
Breezesept m 137,000 77,615 59,165
Total Physical Environment 7,200,000 7,354,500 4,73,556 2,590,944
Human Services 2,000,000 500,000 481,984 16,,016
Culture and Recreation 1,820,000 1,991,612 256,347 1,734,765
Total Capital Outlay, 22,888,094 22,356,7956,336,416 16,020,379
Total Expenditures 23,304,327 22,773,026 6,638,335 16,134,693
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Excess/deficiency of Revenues
Over/(Under) Expenditures 2,104,32�" g,913,941 6,773,011 16,686,952
Other Financing Sources/(Uses):
Reserve for Contingencies (2,400,000) (1,049,139) - 1,049,139
Transfers from t r Funds _ - 75,541 75,541
Transfers to Other Funds 4,707,164 (6,338,431) 064,640 1,273„,701
Total Other Financing Sources/(Uses) �7,107,104� (0,367,670) 6,060,09 2,303,471
Net Change in Fund Balances (19,301,511) (19,301,511) 16,036) 19,085,423
Fund Balances, October 1 36„026,027 35,026,027 35,026„027
Fund Balances, September 30 15,724,516 16,724, 16 34,600„030 19,066,423
E-
NROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
INFRASTRUCTURE SALES SURTAX REVENUE BONDS,
SERIES 2003 CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income w - 151,671 151,671
EXPENDITURES:
Current:
Capital Outlay:
General Government:
General Government Projects 1 300,000 2,995 297,005
General Government Projects 11 w 11,498,881 ,498,661
Total General Government 11,798,881 2,995 11,795,886
Public Safety:
Public Safety Projects 1 2,620,000 72,478 2,,547,522
Public Safety Projects II 3,900,000 - 3,900,000
Total Public Safety 6, 20,000 7 ,476 6,447,522
Human Services.
Human Service Projects 1 300,000 140,384 159,616
Human Service Projects II 2,300,000 - 2,300,000
Total Human Services - 2,600„000 140,384 2,459,616
Total Capital Outlay - 20,918,661 215,857 20,703,024
Excess/deficiency of Revenues
Over/(Under) Expenditures - 20,916,66 i J64,166 20,854„695
Other Financing Sources/(Uses):
Debt Proceeds - 20,918,661 20,950,000 31,119
Net Change in Fund Balances - m 20,885,814 20,885,814
Fund Balances, October 1 - -
Fund Balances, September 30 - 20,885,814 20,885,814
®3
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2003
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin & Promo
Programs Library Two Cent Two Cent
ASSETS
Cash and Cash Equivalents $ 271,105 $ 29,424 $ 3,488,700 $ 3,570,916
Accounts Receivable, Net - 58 - 267
Due from Other Funds - - -
Due from Other Governmental its - 3,825 219,097 454,0�12
Mortgages/Notes Receivable 373,016 - - -
Allowance for Mortgages/Notes Receivable (373,016)
Interest Receivable - - -
Total Assets $ 271,105 $ 3,3,307 $ 3,707,797 $ 4,025,195
LIABILITIES AND FUND BALANCES
Liabilities.-
Accounts Payable $ - $ 2,338 $ 327,405 $ 281,116
Retainage Payable - -
Accrued Wages and Benefits Payable - 2,138 198 3,174
Due to Other Funds - - 27,897 76,409
Due to Other Governmental Units - - 2,411 33
Accrued Comp. Absences Payable - 778 27 437
Other Current Liabilities - - - -
Deferred Revenues -
Accrued Interest Payable - - - -
Total Liabilities - 5,254 357,938 361,169
Fund Balances-
Encumbrances - - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - -
Unreserved, ndesignated 271,105 28,053 3,349,859 3,664,026
Total Fund Balances 271,105 28,053 3,349,859 3,664,026
Total Liabilities and Fund Balances $ 271,105 $ 33,307 $ 3,,707,797 $ 4,025,195
F-1
ill
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District#One District#Two District#Three District#Four District Wive Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 3,938,468 $ 504,091 $ 932,673 886,530 $ 661,718 6,814,336
172,,204 16,667 52,880 45,167 49,637
$ 4,110,672 $ 520,,758 $ 985,553 $ 931,697 $ 711,355 $ 6,814,336
® $ 50,46,1 $ 26,823 $ 10,152 $ 52,161 $
2,304 1,156 66 77 2,253
25,331 3,818 79052 89108 6,748 a.
- - 12,855 12,431 -
757 496 9 11 1,919
457,52-4 -55,931 46,805 30,779 63,081
398,074 - - - -
3,255,,074 464,827 938,748 900,918 648,274 6,814,336
3,653,148 464,827 938,748 900,918 648,274 6,814,336
4,110,672 $ 520,758 985,553 $ 931,697 $ 711,,355 $ 6,814,336
(Continued)
F-2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2003
SPECIAL
Impact Fees,
Parks and Impact Fees, Impact Fees, Impact Fees,
Recreation Libraries Solid Waste Police Facilities
ASSETS
Cash and Cash Equivalents $ 1,008,377 $ 453,739 $ 169,347 $ 193,422
Accounts Receivable, Net - - - -
Due from Other Funds - - - -
Due from Other Governmental Units - - - -
Mortgages/Notes Receivable - - - -
Allowance for Mortgages,/Notes Receivable - - - -
Interest Receivable - - - -
Total Assets $ 1,008,377 $ 453,739 $ 169,347 $ 193,422
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ 4,132 $ - $ 4,635
Retainage Payable - - 33,628
Accrued Wages and Benefits Payable - -
Due to Other Funds -
Due to Other Governmental Units -
Accrued Comp, Absences Payable - - - -
Other Current Liabilities - - - -
Deferred Revenues - - - -
Accrued Interest Payable - - - -
Total Liabilities - 4,132 - 38,263
Fund Balances;
Encumbrances - - - -
Land Acquisition - - - -
Mortgage Loans - - - -
Debt Service - - - -
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 1,008,377 449,607 169,347 155,159
Total Fund Balances 1,008,377 449,607 169,347 155,159
Total Liabilities and Fund Balances $ 1,008,377 $ 453,739 $ 169,347 $ 193,,422
F-3
REVENUE FUNDS
Fire &Amb Upper Keys Unincorp.
District#11, Health Care Fire &Amb Area Service Local
Impact Fees, Lower Special District#6, District, Housing
Fire& EMS Middle Keys Taxing District Key Largo Parks & Rec. Assistance
$ 251,355 $ 2,241,079 $ 2,826,870 $ 691,823 $ 839,816 $ 1,777,025
- 368,936 - - - -
65,603 11,883 14,035 57,397
- - - 3,095,1127
- (3,095,127)
- - - - - 43,186
$ 251,355 $ 2,675,618 $ 2,826,870 $ 703,7016 $ 853,,851 $ 1 y,877,608
107,101 $ 2,502 $ 74,766 $ 19,282 $ 225
166,697 2,994 2,222 26,536
749,413 28,254, 156,042 408,015 -
570 - 941 1,818 1,428
30,039 375 8,5711 -
581 - -
1,054,401 33,750 234,346 464,222 1,653
.............
3,411 - 91,768 -
251,355 1,617,8,06 2,793,120 377,592 3'89,629 1,875,955
251,355 1,621,217 2,793,120 469,360 389,629 1,,875,955
251,355 $ 2,675,6118 2,826,870 $ 703,706 $ 853,851 $ 1,877,6018
(Continued)
F-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2003
SPECIAL,
911 Duck Key
Municipal Enhancement Security Boating
Policing Fees District Improvement,
ASSETS
Cash and Cash Equivalents $ 1,349,274 $ 426,310 $ 141,582 $ 778,581
Accounts Receivable, Net - 27,462 - -
Due from Other Funds - - - 5,000
Due from Other Governmental Units 201,131 19,948 989 38,895
Mortgages/Notes Receivable - - - -
Allowance for Mortgages/Notes Receivable
Interest Receivable - - - -
Total Assets $ 1,550,405 $ 473,720 $ 142,571 $ 822,476
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ - $ 13,509 $ 5,350 $ 50,506
Retainage Payable - - - -
Accrued Wages and Benefits Payable - 2,606 -
Due to Other Funds 97,600 - 6,675
Due to Other Governmental Units 3 - -
Accrued Comp. Absences Payable - 662
Other Current Liabilities -
Deferred Revenues
Accrued Interest Payable
Total Liabilities 97,603 16,,777 5,350 57,181
Fund Balances:
Encumbrances - - - -
Land Acquisition
Mortgage Loans
Debt Service
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated 1,452,802 456,943 137,221 765,295
Total Fund Balances 1,452,802 456,943 137,221 765,295
Total Liabilities and Fund Balances $ 1,550,405 $ 473,720 $ 142,,571 $ 822,476
F-5
REVENUE FUND
Miscellaneous Law Court Drug Comprehensive sive otal Noanmajor
Special Environmental Enforcement Facility Abuse Plan Land Special Revenue
Revenue Restoration Trust Fees Trust Authority Funds
1,967,234 69,282 254,012 „705 57,732 $ 11,936,554 49,324,030
1 - _ _ -
- - - - - - 5,000
30,426 74,578 3,945 1,120 271,608 ,805,04
- _ - _ - 5,272,532 8,740,675
_ (3,468,143)
- - _ _ _ 43,166
$ 1,997,979 $ 69,262 $ 328,590 796,650 56,652 17,460,694 $ 56,846%667_
„2 - - - - 4,296 1,477,160
® - 33,626
- - 212,421
3,764 53,095 - - - 69,349
- - - _ - - 44,081
- _ _ - - _ 581
36„271 - - - - - 36,271
51,301 - 53,095 - - 4,296 3,494,853
_ - _ - 95,179
® _ 2,651,655 2,651,655
_ - - - - 5,272,532 5,272,532
- - _ - - - 396,07
1,946,678 69,262 275,495 796,650 56,852 9,552,209 44„934,594
,946,678 69,262 275,495 796,650 56,652 17,476,396 53„352„034
,997,979 69,262 328,590 796,650 $ 56,652 17,430,694 $ 56,346,667
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING BALANCE SHEET -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2003
DEBT SERVICE FUNDS
1993 1991 Sales Tax Infrastructure
Refunding Revenue & Clerk's Sales Surtax
Improvement Refunding Revenue Revenue Bends,
Bonds-1988 Bonds Note Series 2003
ASSETS
Cash and Cash Equivalents $ 501,303 $ 1,618,053 1,043 919,165
Accounts Receivable, Net _ _ - -
Due from Other Funds - - _ _
Due from ter Governmental Units - - - -
MortgageslNotes Receivable - - - -
Allowrance for Mortgages/Notes Receivable - _ - _
Interest Receivable _ _ -Total Assets $ 501,303 $ 1,618,053 $ 1,043 $ 919,165
LIABILITIES AND FUND BALANCE
Liabilities;
Accounts Payable - _ 2,374
Retainage Payable m - - -
Accrued Wages and Benefits Payable - - - -
ue to Other Funds - - - -
Due to Other Governmental Units - _ - _
Accrued Corm, Absences Payable - - - -
Other Current Liabilities - - - -
Deferred Revenues - - - -
Accrued Interest Payable - 87,672 - 346,531
Total Liabilities - 87,672 - 348,905
Fund Balances:
Encumbrances _ - - _
Land Acquisition _ - - -
Mortgage Loans - - - -
Debt Service 501,303 1,530,3811,043 570,260
Unreserved, Designated for Special Revenue Fund - - - -
Unreserved, Undesignated - - - -
Total Fund Balances 501,303 1,530,381 1,043 570,260
Total Liabilities and Fund Balances $ 501,303 $ 1,618,053 $ 1,043 $ 919,165
F-7
CAPITAL PROJECTS FUND
Total Sales Tax Total Total
Debt Bond Clerk's Capital Nonrnajor
Service Capital Revenue Project Governmental
Funds Improvements Note Funds Funds
3,039,564 _ 354,426 354,426 52,718,072
_ 397,042
® m - 5,000
® m 1,805,047
® - 8,740,675
m m (3,468,143)
® - 43,186
3,039,564 $ m 3,54,428 $ 354,428 $ 60,240,879
m 1,479,534
- m m 33,626
m212,421
® m m 1,601,362
® m m 69,349
m 44,081
® m581
® 36,271
434,203 m m - 434,203
43 ,577 - m 3,931„430
95,179
® m 2,651,655
- m 5,272,532
2,602,987 - m 2,602,987
m 396,07
® m 354,428 354,428 45,289,022
2,602,967 354,428 354,426 56,309,449
$ 3,039„564 $ _ $ 354,428 $ 354,426 $ 60,240,879
Fm
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
SPECIAL
Tourist Tourist
Affordable Development Development
Housing Law All Districts Admin & Promo
Programs Library Two Cent Two Cent
Revenues:
Takes $ - $ $ 2,689,856 $ 5,573,910
Licenses and Permits - - - -
Intergovernmental - - - -
Charges for Services - 43,959 40,256 83,419
Fines and Forfeitures - - - -
Investment Income 3,916 423 55,918 59,054
Miscellaneous 10„600 - - 1,341
Total Revenues 14,716 44,382 2.,786,030 5,717,724
Expenditures:
Current:
General Government - - -
Public Safety - - - -
Physical Environment - - - -
Transportation - - - -
Econornic Environment - - 3,209„765 6,255,857
Human Services - - - -
Culture and Recreation - - - a
Court Related - 77,738 - -
Debt Service - - - -
Total Expenditures - 77,738 3,209„765 6,255,857
Excess/Deficiency of Revenues
Overt(Under) Expenditures 114,716 (33,356) (42.3,735) (533,133)
Other Financing Sources/(Uses):
Transfers from t r Funds - 24,956 - -
Transfers to Other Funds - - (51,041) (124,365)
Debt Issuance - - - -
Payment to Refund Bond Escrow - - -
Original Issue Discount - - - -
Total Other Financing
Sources/(Uses) - 24,956 (51,041) (124,365)
Net Change in Fund Balances 14,716 (6,393) (474,776) (662,493)
Fund Balances-October 1 256,389 36,451 3,824,635 4,326,524
Adj. to Increase/(Decrease)Beg Fund Bal - - - _,
Fund Balances-October 1, Restated 256,389 36,451 3,324,635 4,326, 24
Fund Balances-September 30 271,105 $ 28,053 $ 3,349,859 $ 3,664,026
F-
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District#One District#Two District#Three District#Four District#Five Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 2,228,326 $ 222,006 $ 572,324 $ 531,734 $ 577,492 $
033,349 3,322 8,565 7,958 8,643
57,530 7,268 14,657 11,750 11,868 116,226
® - - - - 138,728
2,3 19,205 232,596 595,546 551,442 598,003 254,,954
- - - - - 57,614
2,154,345 198,649 519,433 225,244 623,926 -
2,154,345 198,649 519,433 225,244 623,926 57,614
164,860 33,947 76,113 326,198 (25,,923) 197,340
(44,504) (5,728) (11,976) (12,683) (11,717) (161,668)
(44,504) (5,728) (11,976) (12,683) (11,717) (161,1668)
120,356 28,219 64,137 313,515 (37,640) 35,672
3,532,792 436,608 874,611 587,403 685,914 6,778,664
3,532,792 436,608 874,611 587,403 685,914 6,778,664
$ 3,653,148 $ 464,827 $ 938,748 $ 900,918 $ 648,274 $ 6,814,336
F-1 0 (Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SPTEMBER 30, 2003
SPECIAL
Impact Fees,
Parks and Impact Fees, Impact Fees, Impact Fees,
Recreation Libraries Solid Waste Police Facilities
Revenues;
Taxes - - - -
Licenses and Permits - - - -
Intergovernmental - - - -
Charges for Services - - - -
Fines and Forfeitures - - - -
Investment Income 14,692 7,124 3,385 5„353
Miscellaneous 59,393 44,222 11,185 24,345
Total Revenues 74,090 51,346 14,570 31,198
Expenditures:
Current-
General Government - - -
ublic Safety - - - 340,91
Physical Environment - - 34,303 -
Transportation - - -
Economic Environment - - _ -
Human Services - - - -
Culture and Recreation - 78,627 - -
Court Related - - - -
Debt Service -Total Expenditures - 75,627 34,803 340,913
Excess/Deficiency of Revenues
Over/(Under) Expenditures 74,090 (27,231) (70„233) (309,715)
Other Financing Sources/(Uses)®
Transfers from ter Funds - - -
Transfers to Other Funds - - -
Debt Issuance - - - -
Payment to Refund Bond Escrow - - -
Original Issue Discount - - -
Total Other Financing
Sources/(Uses) - - -
Net Change in Fund Balances 74,090 (27,281) (70,233) (309,715)
Fund Balances-October 1 934,287 476,888 239,530 464,67
j.to Increasel(Decrease)Beg Fund Bal - - - -
Fund Balances-October 1, Restated 934,237 476,333 239,580 464,874
Fund Balances-September 30 1, 03,377 449,607 169,347 155,159
F-
REVENUE FUNDS
Fire &Amb Upper Keys Unincorp.
District#1, Health Care it &Amb Area Service Local
Impact Fees, Lower and Special District#6, District, Housing
it & EMS Middle Keys Taxing District Key Largo Parks & Rec. Assistance
$ $ 4,729,732 $ $ 865,986 $ 1,021,267 $
30,691 - 1,501 720,830
566,276 11,807 81,886 -
3,635 50,998 43,972 14,326 21,666 26,633
18,083 7,516 1,,000 1,668 37,626 349,092
21,718 5,385,213 44,972 893,787 1,163,946 1,096,555
- 219,498 - 39,867 - -
4,278,615 566,374
- 826,670
,1 r - -
- r 1,247,110
65,247 - 137,538 -
-
- 4,563,360 200,145, 743,779 -2--4-7,11-0 626,670
21,718 821,853 (155,173) 150,008 (83,164) 269,885
- 65,247 r - r -
(757,001) (28,254) (156,042) (406,721)
- (691,754) (28,254) (156,042) (406,721) -
21,718 130,099 (18,3,427) (6,034) (489,885) 269,885
229,637 1,491,118 2,976,547 475,394 879,514 1,606,070
229,637 1,491,118 2,976,547 475,394 879,514 1,606,070
251,355 $ 1,621,217 $ 2,793,120 $ 469,360 $ 389,629 $ 1,875,955
(Continued)
®1 2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES - CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
SPECIAL,
911 Duck Key
Municipal Enhancement Security Boating
-Policing Fees District Improvement
Revenues:
Taxes $ 3,163,84.3 $ $ $
Licenses and Permits
Intergovernmental - -
Charges for Services 2,612,504 432,500 989 415,049
Fines and Forfeitures - - - -
Investment Income 30,293 7,665 2,346 9,352
Miscellaneous - - 70,906 -
Total Revenues 5,806,640 440,,165 74,241 424,401
Expenditures:
Current;
General Government 146,460 - 2,103 -
Public Safety 5,436,,170 513,430 66,579 -
Physical Environment - - - 242,642
Transportation - - - -
Economic Environment - - - -
Human Services - - - -
Culture and Recreation - - - -
Court Related
Debt Service - - -
Total Expenditures 5,582,630 513,430 68,682 242,642
Excess/Deficiency of Revenues
Over/(Under) Expenditures 224,010 (73,265) 5,559 181,759
Other Financing Sources/(Uses):
Transfers from Other Funds - - -
Transfers to Other Funds (97,600)
Debt Issuance
Payment to Refund Bond Escrow
Original Issue Discount
Total Other Financing
Sources/(Uses) (97,600) - -
Net Change in Fund Balances 126,410 (73,265) 5,559 181,759
Fund Balances-October 1 1,326,392 530,208 131,662 583,536
Adj. to Increase/(Decrease)Beg Fund Bal - - -
Fund Balances-October 1, Restated 1,,326,392 530�,208 131„662 583,536
Fund Balances-September 30 $ 1,452,802 $ 456,943 137,221 $ 765,295
F-1 3
REVENUE FUNDS
MisceilaneOLMS Law Court Drug Comprehensive Total N nmajor,
Special En iron meat l Enforcement Facility Abuse PlanSpecial Revenue
Revenue Restoration Trust Fees Trust Authority Funds
® - - - - - 22, 76,476
13„262 13,262
- - - _ _ 2,561,059 3,314,06
9,502 51,601 6,659 - 4,420,244
345,134597,671 - - - 942,805
27,223 1,038 2,51511,493 793 202,861 827,473
6,026 - - - - - 761,936
401,149 1,036 600„136 63,094 9,452 2,763,920 32,476,279
- - - - - 2,529,706 2,937,634
72,690 442,401 m - - 11,717,372
- - - 327,445
- _ _ _ _ - 57,614
696 - - - - - 14,014,585
5, 27 - - - - 20 ,072
19,157 - - - - - 1,3 ,394
1 ,97 - - 687 - - 92,372
- - - - - 202„765
115,617 - 442,401 687 - 2,529,706 30,903,773
285,532 1,036 157,785 62,407 9,452 234,214 11„572,506
- - - - - 90,,205
- - - - - (1,669,300)
- _ - - (1,779,095)
285,532 1,033 157,785 62,407 9„452 234,214 (206a569)
1,661,146 66,244 117,710 734,243 49,400 - 36,316,441
- - - - 17,242,182 17,242,182
,661,146 66,244 117,710 734„243 49,400 17,242,182 53,556,623
1,946,66 69,262 275,495 796,650 56,652 17,476„396 53,352,034
(Continued)
-14
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES -CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
DEBT SERVICE FUNDS
1993 11 Sales fax Infrastructure
Refunding Revenue & Clerk's Sales Surtax
Improvement Refunding Revenue Revenue Bands,
Bonds- 1988 Bands Note Series 2003
Revenues:
Taxes _ mm -
Licenses and Permits - - - -
Intergovernmental 516,555
Charges for Services - - -Fines -
Forfeitures - - - -
Investrnent Income 1, 37 3,754 1,1
Miscellaneous - - -
Total Revenues 518,292 3,754 1,
Expenditures:
Current.
General Government - - - -
Public Safety - - - -
Physical Environment - - - -
Transportation - - - -
Economic Environment - - - -
Hu an Services - - - -
Culture and Recreation - - - -
Court Related - - -
Debt Service 649,142 4„620,295 252,869 738,765
Total Expenditures 649,142 4,620,295 252,869 738,765
Excess/Deficiency of Revenues
Over/(Under) Expenditures (130,850) (4,616,541) (251,681) (738,712)
Other Financing Sources/(Uses):
Transfers from Other Funds - 5,960,953 155,00 900,000
Transfers to Other Funds - - - -
Debt Issuance 3,495,144 505,000
Payment to Refund Bond Escrow (3,461,644) - - -
Originallssu Discount - - - (96,028)
Total Other Financing
Sources/(Uses) 33,500 5,960,953 155,000 1,308,972
Net Change in Fund Balances (97,350) 1,344,412 (96,681) 570,2601
Fund Balances-October 1 598,653 185,969 97,724 -
A j,to Increasel(Decrease)Be Fund Bal - - - -
Fund Balances-October 1, Restated 596,653 185,969 97, -
Fund Balances-September 30 ,303 ,530,381 ,043 570,260
F-15
CAPITAL PROJECT FUNDS
Total 1991 SalesTotal Total
Debt Bond Clerk®s Capital Nonmaj r
Service Capital Revenue Project Governmental
Funds Improvements Note Funds Funds
® - _ ,176,476
® « - 13,262
16,555 - - - 3,830,636
- - - - 4,420,244
- - - - 942,805
6,732 5,827 4,958 10,785 844,990
- - - - 781,938
523,287 5,827 4,958 10,785 33,010,351
- - - 2,,937,634
® - - - 11,717,372
® - - 327,445
« - - « 9
614
- - - - 14,014,585
- - - - 209,072
- « - 1,344,894
- - « « 92,372
6,261,071 - - - 6,463,856
6,261,071 - - - 37,164,844
(5,737,784) 5,827' 4,958 10,785 (4,154,493)
7,015,953 - - - 7,106,158
- (1,460,953) ,460,953) (3,330,253)
4,000,144 4,000,144
(3,461,644) - - - (3,461,644)
(96,028) - - - (96,028)
,458',425 (1,460,953) - (1,460,953) 4,218,377
1,720,641 (1,455,126) 4,958 (1,450,168) 63,884
882,346 1,455,126 349,470 1,804,596 39,003,383
- - - - 17,242,182
882,346 1,455,126 349,470 1,804,596 56,245,565
2,602,987 - 354,428 354,428 56,309,449
®1
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,843 $ 5,843 $ 3,916 $ (1,927)
Miscellaneous 3,294 3,,294 10,800 7,506
Total Revenues 9,137 9,137 14,716 5,579
EXPENDITURES®
Current:
Economic Environment:
Affordable Housing Initiatives 108,060 8,060 - 8,060
Elderly Homeowner Rehabilitation 6,690 6,,690 - 6,690
Rental Rehabilitation 125,722 25,722 - 25,722
Total Expenditures 240,472 40,472 - 40,472
Excess/Deficiency of Revenues
Oved(Under) Expenditures _(g31,335 121,335 14,716 46,051
Other Financing Sources/(Uses):
Reserve for Contingencies (10,000) (10,000) - 10,000
Transfers to Other Funds 200'..0. 00). 200,000
Total Other Financing Sources/(Uses) ('10mol 1(?10'000 - 210,000
Net Change in Fund Balances (241,335) (241,335) 14,716 256,051
Fund Balances, October 1 256,389 256,,3,89 256,389 -
Fund Balances, September 30 $ 15,054 $ 15,054 271,105 $ 256,051
F-17
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANCES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW LIBRARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 37,000 $ 37,000 $ 43,959 $ 6,959
Investment Income 500 500 423 (77)
Total Revenues 37,500 37,500 44,382 6,332
EXPENDITURES®
Current:
Court Related
Judicial Support 81,859 81,859 77,738 4,121
Excess/Deficiency of Revenues
Over/(Under) Expenditures 44,359 44,359 (33,356) 11,003
Other Financing Sources/(Uses):
Reserve for Contingencies (5,534) (5,334) 5,884
Transfers from Other Funds 24,953 24,956 24,955 -
Total Other FinancingSources/(Uses) 19,074 19,074 24,953 5,664
Net Change in Fund Balances (25,235) (25,235) (3,393) 16,887
Fund Balances, October 1 36,451 36,451 36,451 -
Fund Balances, September 30 $ 11,166 1 , $ 23,053 6,667
m
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ALL DISTRICTS, TWO CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,445,605 $ 2,445,605 $ 2,689,856 $ 244,251
Charges for Services - - 40,256 40,256
Investment Income - - 55,918 55,918
Total Revenues 2,445,605 2,445,605 2,786,030 340,425
EXPENDITURES:
Current:
Economic Environment:
Cultural Umbrella 772,314 772,314 548,918 223,396
Fishing Umbrella 676,300 676,300 556,561 119,739
Dive Umbrella 300,000 300,000 293,880 6,120
Operations - Events 1,434,284 1,429,600 1,148,509 281,091
Catastrophic Emergency 837,834 787,834 - 787,834
Special Projects 805,983 805,983 661,897 144,086
Total Expenditures 4,826,715 4,772,031 3,209,765 1,562,266
Excess/Deficiency of Revenues
Over/(Under) Expenditures (2,381,110) (2L326,42_6JJ123,735 1,902,691
Other Financing Sources/(Uses):
Transfers to Other Funds - 54,6 84 ffl,041 3,643__
J
Net Change in Fund Balances (2,381,110) (2,381,110) (474,776) 1,906,334
Fund Balances, October 1 3,824,635 3,824,635 3,824,635 -
Fund Balances, September 30 $ 1,443,525 $ 1,443,525 $ 3,349,859 $ 1,906,334
F-1 9
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONER
SCHEDULE OF REVENUES, EXPENDITURES AND CHANCES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT, ADMINISTRATION AND PROMOTIONAL,
O CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 5,067,774 $ 5,067',774 $ 5,573,910 $ 506,136
Charges for Services 83,41983,419
Investment Income 5 ,054 59,054.
Miscellaneous 1,341 1,341
Total Revenues 5,067,774 5,067,774 5,7117,724 649,950
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 4,717,044 5,065,466 4,326,030 739,458
Administrative Services 700,346 666,586 600,806 87,778
Catastrophic Ernergency 1,373,395 912,346 12,346
Special Projects 1,329,683 1,329„663 1,329,019 664
Total Expenditures 8,120,468 7,996,103 6,255,857 1,740,246
Excess/Deficiency of Revenues
Oved(Under) Expenditures (3,0,52,69 121926,329 8,133) 2,3901,196
Other Financing Sources/(Uses):
Transfers o Other Fundy _ 124,365124„365}
Net Change in Fund Balances (3,052,694) (3,052,694) (662,498) 2,390,196
Fund Balances, October 1 4,326,524 4,326,524 4„326,524 -
Fund Balances, September 30 ,273,830 1,273,830 3,66 ,026 $ 2,390,196
F-20
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#ONE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,021,244 $ 2,021,244 $ 2,228,326 $ 207,082
Charges for Services - - 33,349 33,,349
Investment Income - - 57,530 57,530
Total Revenues 2,021,244 2,021,244 2,319,205 w 97,961
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 892,230 892,230 878,117 14,113
Administrative Services 80,707 58,447 54,832 3,615
Catastrophic Emergency 424,449 402,205 - 402,205
Special Events 181,139 181,139 110,000 71,139
Bricks and Mortar 2,946,721 2,946,721 1,091,396 1,855,325
Information Services 20,000 20,000 20,000 -
Beaches 392,000 392,000 - 392,000
Total Expenditures 4,937,246 4,892,742 2,154,345 _2,738,397
Excess/Deficiency of Revenues
Over/(Under) Expenditures (2,916,002) 11871,498 164,860 3,036,358
Other Financing Sources/(Uses):
Transfers to Other Funds - 144,504 4,504 -
Net Change in Fund Balances (2,916,002) (2,916,002) 120,356 3,036,358
Fund Balances, October 1 3,532,792 3,532,792 3,532,792 -
Fund Balances, September 30 $ 616,790 $ 616,790 $ 3,653,148 $ 3,036,358
F-21
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#TWO, THREE CENT SPECIAL REVENUE FUN
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES®
Takes ,70 190,740 222,00631,266
Charges for Services - - 3,322 3,322
Investment Income - - 7,268 7,268
Total Revenues 190,740 190,740 232,596 41,856
EXPENDITURES®
Current:
Economic Environment:
Advertising and Promotion 113,951 113,951 100,104 13,847
Administrative Services 8,897 6,797 5,700
Catastrophic Emergency 33,391 29,763 - 29,763
Special Events 16,510 16,510 5,000 11,510
Bricks and Mortar 313,108 313,108 69,644 243,464
Tourist Information Services 18,201 18,201 18,201
Total Expenditures 504,058 498,330 198,649 299, 81
ExceWDeficiency of Revenues
Over/(Under) Expenditures (313,318) 307,590) 33,947 341,537
Other Financing Sources/(Uses):
Transfers to Other Funds 5,728 5,728 -
Net Change in Fund Balances 31 , 1 ) (313,318) 28,219 341,537
Fund Balances, October,1 436,608 436,608 436,608 -
Fund Balances, September 30 3,290 23,290 464,827 , 37
®2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL,
TOURIST DEVELOPMENT, DISTRICT#THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 439,454 $ 439,454 $ 572,324 $ 132,870
Charges for Services - - 8,565 8,565
Investment Income - - 14,657 14,657
Total Revenues 439,454 439,454 595,546 156,092
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 224,719 224,719 187,377 37,342
Administrative Services 23,385 17,925 14,589 3,336
Catastrophic Emergency 73,955 67,439 - 67,439
Special Events 141,634 141,634 141,536 98
Bricks and Mortar 626,864 626,864 175,931 450,933
Total Expenditures �,090,557 1,,078,581 519,433 559,148
Excess/Deficiency of Revenues
Overl(Under) Expenditures 1 0� ..i629,1271 76,113 715,240
Other Financing Sources/(Uses):
Transfers to Other Funds - J11,976j (1 1,976) -
Net Change in Fund Balances (651,103) (651,103) 64,137 715,240
Fund Balances, October 1 874,611 874,611 874,611 -
Fund Balances, September 30 $ 223,508 $ 223,508 $ 938,748 $ 715,240
F-23
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 478,742 $ 478,742 $ 531,734 $ 52,992
Charges for Services - - 7,958 7,958
Investment Income m - 11,750 11,750
Total Revenues 76,742 478,742 551,442 '72,700
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 60,869 60,869 34,166 26,703
Administrative Services 20,218 14,853 14,808 45
Catastrophic Emergency 138,782 131,559 - 131,559
Special Events 18,585 18,585 7,408 11,177
Bricks and Mortar 748,628 748,533 168,862 579,671
Total Expenditures 987,082 974,399 225,244 749,155
Excess/Deficiency of Revenues
Over/(Under) Expenditures (508,340) (495,,657) 326,198 821,855
Other Financing Sources/(Uses):
Transfers to Other Funds (12,683) (12,683) -
Net Change in Fund Balances (508,340) (508,340) 313,515 821,855
Fund Balances, October 1 587,403 587,403 587,403 -
and Balances, September 30 $ 79,,063 $ 79,063 $ 900,918 $ 8211,855
F-24
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT#FIVE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 3 , 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 626,506 626,506 , (49,016)
Charges for Services - - 6,643 8,643
Investment Income - ,66�6 11,868
Total Revenues 626,508 626,508 598,003 26,505L
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 414,882 414,882 381,016 33,366
Administrative Services 29,171 22„451' 18,123 4,326
Catastrophic Emergency 117,544 112,547 - 112,547
Special Events 43,353 43,353 20,000 23,353
Bricks and Mortar 718,330 718,330 204,767 513,543
Total Expenditures 1,323,280 1,311,563 623,926 687,637
Excess/Deficiency of Revenues
Overt(Under) Expenditures 6,772) 635,055) (251923) 659,132
Other Financing Sources/(Uses):
Transfers to Other Funds - (11,717) (11,7117) -
Net Change in Fund Balances (696,77 ) (696,772) ( 7,640) 659,132
Fund Balances, October 1 685,914 685,914 665„914 -
Fund Balances, September 30 (10,658) (10,858) 648,274 $ 659,132
-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - ROADWAYS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 63,500 63,500 6,226
Miscellaneous 92„000 92,000 138,728 46,726
Total Revenues 175,500 175,500 254,954 79,454
EXPENDITURES:
Current:
Transportation:
Fair Share Improvement County Wide 1,310,120 - - -
Fair Share Improvement Dist 1 952,103
Fair Share Improvement Dist 2 1,624,040 1,513,298 - 1,513,298
Fair Share Improvement Dist 3 2,539„632 2,467, - 2,467,465
Fair Share Improvement Key Colony Beach 136,025 136,025 - 136,025
Marathon Road Impact Fees 121,332 121,332 - 121,332
Big Pine Key Connector - 76,750 57,614 19,136
Total Expenditures 6,683,452 5,156,230 57,614 5,098,616
Excess/Deficiency of Revenges
Oved(Under) Expenditures (6,507,952) (4,980,730) 197,340 5,178,070
Other Financing Sources/(Uses):
Transfers to Other Funds - Q1,527,222 06 ,666) 1,365,554
Net Change in Fund Balances (6,507,952) (6,507,952) 35,672 6,543,624
Fund Balances, October 1 6,778,664 6,778,664 6,778,664 -
Fund Balances, September 30 $ 270,712 $ 270,712 6,814,336 6,543,624
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 21,300 $ 21,300 $ 14,692 $ (6,608)
Miscellaneous 31,000 31,000 59,398 28,398
Total Revenues 52,300 52,300 74,090 21,790
EXPENDITURES:
Current:
Culture and Recreation:
District 1 Projects 255,976 195,976 - 195,976
District 2 Projects 173,405 173,405 - 173,405
District 3 Projects 356,471 356,471 - 356,471
Wilhelmina Harvey Park - 60,000 - 60,000
Total Expenditures 785,852 785,,852 - 785,852
Excess/Deficiency of Revenues
Over/(Under) Expenditures (733,552) 733,5521 74,090 807,642
Net Change in Fund Balances (733,552) (733,552) 74,090 807,642
Fund Balances, October 1 934,287 934,287 934,287
Fund Balances, September 30 $ 200,735 $ 200,735 $ 1,008,377 $ 807,642
..........
F-27
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - LIBRARIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
____Budget Budget Actual INegative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 7,124 $ 2,124
Miscellaneous 40,000 40,000 44,222 4,222
Total Revenues 45,000 45,000 51,346 6,346
EXPENDITURES:
Current:
Culture and Recreation:
County Wide Library Projects 374,608 314,608 - 314,608
Library Materials 50,000 50,000 49,998 2
Big Pine Expansion - 35,000 28,629 6,371
Wireless Network - 25,000 - - 25,000
Total Expenditures 424,608 j,24,608 78,627 L45,981
Excess/Deficiency of Revenues
Over/(Under) Expenditures _ ___L27,28 11 3,52,327
Net Change in Fund Balances (379,608) (379,608) (27,281) 352,327
Fund Balances, October 1 476,888 476,888 476,888 -
Fund Balances, September 30 $ 97,280 $ 97,280 $ 449,607 $ 352,327
®2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES - SOLID WASTE SPECIAL, REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 5,000 $ 5,000 $ 3,385 $ (1,615)
Miscellaneous 12,000 12,000 11,185 iLfa)
Total Revenues 17,000 17,000 14,570 2,4301
EXPENDITURES:
Current:
Physical Environment:
County Wide Solid Waste Projects 212,904 212,904 84,803 128,101
Clam Truck - - - -
....... ................
Total Expenditures 212,904 212,904 84,803 128,101
Excess/Deficiency of Revenues
Over/(Under) Expenditures 1195,294 1951.9 4 10,233 125,671
Net Change in Fund Balances (195,904) (195,904) (70,233) 125,671
Fund Balances, October 1 239,580 239,580 239,580 -
Fund Balances, September 30 $ 43,676 $ 43,676 $ 169,347 $ 125,671
F-29
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
IMPACT FEES - POLICE FACILITIES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget, Actual (Negative)
REVENUES:
Investment Income $ 17,000 $ 17,000 6,853 $ (10,147)
Miscellaneous 28,000 18,000 , 24,345 3 J_,655
j
Total Revenues 45,000 45,000 31,198 (13,802)
EXPENDITURES:
Current:
Public Safety:
County Wide Police Facility 113,353 113,353 - 113,353
Mariners Hospital _340,913 340 40,913 -913
Total Expenditures 454,266 454,266 340,913 113,353
Excess/Deficiency of Revenues
Over/(Under) Expenditures (j01_9,266 (40 ,266)9_ _ (309,7 99,551
Net Change in Fund Balances (409,266) (409,266) (309,715) 99�,551
Fund Balances, October 1 464,874 464,874 464,874 -
Fund Balances, September 30 $ 55,608 $ 55,608 155,159 $ 99,551
F-30
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
IMPACT FEES - FIRE AND EMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,900 $ 4,900 $ 3,635 $ (1,265)
Miscellaneous 18,800 18,800 18,083 (717
Total Revenues 23,700 23,700 21,718
EXPENDITURES:
Current:
Public Safety:
District I it & EMS Project 59,652
District 2 Fire & EMS Project 13,709 - - -
District 3 Fire & EMS Project 111,416 7,200 - 7,200
Key Colony Beach it & EMS 17,556 17,556 - 17,556
District 3 Fire Hydrants 14,400 118,616 - 118,616
District 1, it Hydrants - 59,652 - 59,652
District 2 Fire Hydrants - 13,709 - 13,709
Total Expenditures 6,733 216,733 - 216,733
Excess/Deficienicy of Revenues
Over/(Under) Expenditures (193,033)�O3 3 J193,033) 21,718 214,751
Net Change in Fund Balances (193,033) (193,033) 21,718 214,751
Fund Balances, October 1 229,637 229,,637 229,637 -
Fund Balances, September 30 36,604 $ 36,604 $ 251,355 $ 214,751
F-31
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANCES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#1 - LOWER AND MIDDLE KEYS SPECIAL REVENUE FUN..
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes ,664,591 4,634,591 4,729,732 ( 54,859)
Intergovernmental 10,000 10,000 30,691 20,691
Charges for Services 415,504 415,504 566,276 150,772
Investment Income 60,000 60,000 50,993 (29,002)
Miscellaneous - - 7,516 7,516
Total Revenues 5,390,095 5,390,095 5,385,213 (4,562)
EXPENDITURES:
Current:
General Government:
Tax Collector 155,000 147,000 137,7169,234
Properly Appraiser 62,473 32,473 81,782
Total General Government 237,473 229„473 219,498 9„975
Public Safety:
Fire fescue - Central 1,447,023 ,452,295 1,351,930 100,365
Lower& Middle Keys Ambulance District 2,937,484 2,955,834, 2,926,685 291,149
Total Public Safety 4,384,507 4,403,129 4,276,615 129,514,
Debt Service:
Principal - 55,699 55,699 -
Interest 9,546 9,543
Total Debt Service 65,247 65,247
Total Expenditures 4,621,980 4,702,,849 4,563, 60 139,489
Excess/Deficiency Revenues
Over/(Linder) Expenditures 768,115 687,246 821,853 134,607
Other Financing
Sources/(Uses)-
eserve for Contingencies (128,610) ( 04,936) - 104,988
Transfers from Other Funds A 65,247 65,247 -
Transfers to Other Funds (750,000 (�°58,000) (757,001) 999
Total Other Financing Sources/(Uses) 673,610) 797„7411 (691,754) 05,93 '
Net Change in Fund Balances (110,495) 0,495) 130,099 240,594
Fund Balances, October 1 1,491,118 1,491,118 1,491,118
Fund Balances, September 30 ,380,623 $ 1,380,623 ,621,217 240,594
®3
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 85,000 $ 85,000 $ 43,972 $ (41,028)
Miscellaneous - - 1,000 1,000
Total Revenues 85,000 85,000 44,972 .....L40,0281
EXPENDITURES:
Current:
General Government:
Tax Collector 100 100 - 100
Human Services:
Trauma District Administration 144,405 144,405 115,674 28,731
Trauma Transportation and Treatment 1,029,577 1,029,577 81,566 948,011
Trauma Pretransportation 147,879 147,879 2,905 144,974
Trauma Facility Upgrade 526,114 596,114 - — 596,114
Total Human Services 1,917,975 1,917,975 200,145 1,717,830
of Expenditures 1,918,075 1,918,075 200,145 1,717,930
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,8L3.1.0�75 J1,833,075 1 5„173 1,677,902
Other Financing Sources/(Uses):
Reserve for Contingencies (100,477) (89,477) - 89,477
Transfers to Other Funds L17i 28,8,0,800 9 2L, §4 2 546 I L _ 1
Total Other Financing Sources/(Uses) ±Ll 8,277 18,277 28,254 90,023
Net Change in Fund Balances (1,951,352) (1,951,352) (183,427) 1,767,925
Fund Balances, October 1 2,976,547 2,976,547' 2,976,547 -
Fund Balances, September 30 $ 1,025,195 $ 1,025,195 $ 2,793,120 $ 1,767,,925
F-33
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FIRE AND AMBULANCE DISTRICT#6 - KEY LARGE SPECIAL REVENUE FUN
FOR THE YEAR ENDED SEPT'EMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes 690,386 690,386 665,986 (24,400)
Charges for Services - - 11,807 11,807
Investment Income 21,0004,326 (6,67 )
Miscellaneous - - 1,665 1,,668
Total Revenues ,356 _211,386 693,767 17,5991
EXPENDITURES:
Current:
General Government:
x Collector Fees 26,500 26,500 25,063 3,437
Property Appraiser Fees 16,400 16,400 14,804 1,596
Total General Government 44,900 44,900 39,667 5,033
Public Safety:
Key Largo Ambulance 380,173 380,174 271,29905,675
Key Large Fire & Rescue 487,525 349,986 295,075 54,911
Total Public Safety 867,698 730,160 566,374 163,736
Debt Service:
Principal - 117,411 117,411 -
Interest 20,127 20,127 Total Debt Service - 1 ,536 13 ,536 -
Total Expenditures 912,598 912,598 743,779 168,819
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,212) 1,2'12) 150,008 151,220
Other Financing Sources/(Uses):
Reserve for Contingencies (12,219) (11,219) - 11,219
Transfers to Other Funds (156,000) (157,0901, 56,042) 958
Total Other Financing Sources/(Uses) 168,219) (165,219) (156,042) 12,177
Net Change in Fund Balances 169,43 ) 69,43 ) (6,034) 163,397
Fund Balances, October 1 475,,394 475,394 475,394
Fund Balances, September 30 305,963 305,963 469,360 63,397
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
UNINCORPORATED AREA SERVICE DISTRICT -
PARKS AND RECREATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes ,03,577 $ 1,062,129 , 1, 7 (40„362)
Intergovernmental - 1,455 1,501
Charges for Services 30,000 44,175 81,8867,71
Investment Income 40,000 40,000 21,666 (18,334)
Miscellaneous 25,450 23,001 37,626 9„625
Total Revenues 1,149,027 ,175,760 1,163,946 (11,614)
EXPENDITURES:
Current:
Culture and Recreation:
Parks& Beaches Unincorporated ,226,445 1,240,949 1,191,471 49,478
School Board Interlocal 55,639 55,639 55,639 -
Islamorada Parks & Beaches 60,000 - -
Vechicle Replacement 4 ,492 - - -
To
t I Expenditures ,406,576 „296,566 „247,110 49,476
Excess/Deficiency of Revenues
Over/(Under) Expenditures (257,5491 (120,828 83,164 ,664
Other Financing Sources/(Uses):
Reserve for Contingencies (50,000) - -
Transfers to Other Funds (220,000) 406„7211 (I 7'21� -
® i ter Financing Sources/(Uses) (270,000) 406,721 (405,721 -
Net Change in Fund Balances ( 7,549) ( 27,549) (46,9,665) 37,664
Fund Balances, October 1 879„514• 879,514 879,514, -
Fund Balances, September 30 3 1,965 1,965 339,629 37,664
-35
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 809,269 $ 809,269 $ 720,830 $ (88,439)
Investment Income - 26,633 26,633
Miscellaneous - 349,092 349,092
Total Revenues 609,269 8-09,269 1,096,555 287,286
EXPENDITURES:
Current:
Economic Environment:
Home Ownership/Rehab Existing 1,135,000 1,067,950 319,340 748,610
Home Ownership/Fair Housing 30,625 30,625 12,229 18,396
Administration 80,927 80,927 80,927 -
Rental Rehabilitation — 368,000 435,050_ 414,1,74 20,876
Total Expenditures 1,614,552 1,614,552 826,670 787,882
Excess/Deficiency of Revenues
Over/(Under) Expenditures (605,283j (605,283) 269,885 1,075,168
Other Financing Sources/(Uses):
Reserve for Contingencies I OO 0 (30,000) - — 30,000
Net Change in Fund Balances (835,283) (835,283) 269,885 1,105,168
Fund Balances, October 1 1,606,070 1,606,070 1,606,070 -
Fund Balances, September 30 $ 770,787 $ 770,787 $ 1,875,955 $ 1,105,168
F-36
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 3,274,005 $ 3,274,005 $ 3,163,843 $ (110,162)
Charges for Services 2,312,200 2,312,200 2,612,504 300,304
Investment Income - - 30,293 30,293
Total Revenues 5,586,205 5,586,205 5,806,640 220,435
EXPENDITURES:
Current:
General Government:
Property Appraiser 65,266 65,266 53,698 11,568
Tax Collector 100,000 100,000 92,762 7,238
Total General Government 165,266 165,266 146,460 18,806
Public Safety:
Insurance Unincorporated Layton 427,927 438,567 438,567 -
Insurance Islamorada 162,022 177,513 177,513 -
Insurance Marathon 141,207 148,736 148,736 -
Sheriff Unincorporated Layton 2,627,904 2,,627,904 2,627,904 -
Sheriff Islamorada 1,056,707 1,121,372 1,121,372 -
Sheriff Marathon 922,078 922,078 922,078
Total Public Safety 5,337,845 5,436,170 5,436,170 -
Total Expenditures 5,503,111 5,601,436 . 5,,582,630 18,806
Excess/Deficiency of Revenues
Over/(Under) Expenditures 83,094 Jj.5,�231 224,010 239,241
Other Financing Sources/(Uses):
Reserve for Contingencies (231,114) (107,859) - 107,859
Transfers to Other Funds ..... 72,670L (97,600) 97,600 -
Total Other Financing Sources/(Uses) 1103,784 (205,459) 97,600 107,859
Net Change in Fund Balances (220,690) (220,690) 126,410 347,100
Fund Balances, October 1 1,326,392 1,326,392 1,326,392 -
Fund Balances, September 30 $ 1,105,702 $ 1,105,702 $ 1,452,802 $ 347,100
F-37
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 317,365 $ 317,365 $ 432,500 $ 115,135
Investment Income 20,000 20,000 7,665 02,335
Total Revenues 337,365 337,365 440,165 102,800
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund 658,700 658,700 412,930 245,770
911 Wireless 192,904 192,904 100,500 92,,404
Total Expenditures 851,604 851,604 513,430 3389,174
Excess/Deficiency of Revenues
Over/(Under) Expenditures (514,239) (514,239) 73,265 440,974
Net Change in Fund Balances (514,239) (514,239) (73,265) 440,974
Fund Balances, October 1 530,208 530,208 530,208 -
Fund Balances, September 30 $ 15,969 $ 15,969 $ 456,943 $ 440,974
F-38
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ - $ - $ 989 $ 989
Investment Income 3,000 3,000 2,346 (654)
Miscellaneous 65,000 65,000 70,906 5,906
Total Revenues 68,000 68,000 74,241 6,241
EXPENDITURES:
Current:
General Government:
Tax Collector 2,200 2,200 2,103 97
Public Safety:
Island Security 158,950 158,950 66,,579 92,371
Total Expenditures 161,150 161,150 68,682 92,468
Excess/Deficiency of Revenues
Over/(Under) Expenditures (93,150) 122,150, 5,55�9 98,709
Other Financing Sources/(Uses):
Reserve for Contingencies (10,950) 1 O„9501 - 10,950
Net Change in Fund Balances (104,100) (104,100) 5,559 109,659
Fund Balances, October 1 131,662 131,662 131,,662 -
Fund Balances, September 30 $ 27,562 $ 27,562 $ 137,221 $ 109,659
F-39
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSION
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 162,000 $ 162,000 $ 415,049 $ 253,049
Investment Income 14,000 14,000 9,352 J1±, L8J
Total Revenues 176,000 176,000 424,401 248,401
EXPENDITURES:
Current:
Physical Environment.
Boating Improvement 431,200 1,700 - 1,700
Marine Debris Removal - 62,500 50,013 12,487
Derelict Vessels - 133,000 60,114 72,886
Channel Markers - 27,000 21,530 5,470
Regulatory Zones - 46,000 33,413 12,587
Channel Marker Repair - 32,000 27,770 4,230
Marathon Boating Imp. Fund - 7,000 5,131 1,869
Key West Boating Imp. Fund - 17,000 16,875 125
Special Marine Projects - 42,090 23,090 19,000
Mooring Field Expenses - 5,000 4,706 294
Total Expenditures 431,200 373,290 242,642 130,648
Excess/Deficiency of Revenues
Overt(Under), Expenditures (ZL5�,20O (197,2901 181,759 379,04,9
Other Financing Sources/(Uses):
Transfers to Other Funds ft7.91 JO - 57,910
Net Change in Fund Balances (255,200) (255,200) 181,759 436,959
Fund Balances, October 1 583,536 583,536 583,536 -
Fund Balances, September 30 $ 328,336 $ 328,336 $ 765,295 $ 436,959
F-40
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES ® BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negiative)
REVENUES:
Licenses and Permits $ - $ - $ 13,262 $ 13,262
Intergovernmental - 12,622 - (12,622)
Charges for Services - - 9,502 9,502
Fines and Forfeitures - 23,841 345,134 321,293
Investment Income - 2,649 27,223 24,574
Miscellaneous - 31,818 6,028 _25,7
Total Revenues - 70,930 401,149 330,219
EXPENDITURES:
Current:
Public Safety:
Interagency Communications 780,022 780,022 54,342 725,680
Education-Building Department 8,500 8,500 8,409 91
School Crossing Guard - 11,16,72 10,139 1,533
Total Public Safety 756, 222 600,194 72,890 727,304
Economic Environment:
SFETC Travel - 9,000 696 8,304
Industrial Development Authority 4,555 4,555 - 4,555
To -tal Economic Environment 4,555 T3,555 696 12,859
Human Services:
FL Keys Council fort Handicapped 12,000 24,612 4,827 19,785
Nutrition - 478 478 -
Choose Life - 3,622 3,622 -
Total Human Services 12,000 28,712 8,927' 1 9,,7 8-5
Culture and Recreation:
Wilhelmina Harvey Park 1,927 2,538 - 2,538
Settler's Park Landscaping - 10,315 - 10,315
Rath Foundation Donations - 9,682 7,900 1,782
Key Largo Community Park - 4,900 4,900 -
Community Foundation of the Fl Keys - 607 607 -
Beach Advisory - 750 750 -
Art in Public Places - 5,000 5,000 -
Total Culture and Recreation 1,927 33,792 19,157 ,14,635
..........._
(Continued)
F-41
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL- CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Court Related:
Alt. Dispute Resolution - Family 11,230 11,230 9,577 1,653
It. Dispute Resolution ® Civil 11,270 11,270 2,689 8,581
Article V - 410 410 -
Article V Trust - 1,271 1,271 -
Total Court Related 22,500 2,4,181 13,947 10,234
Total Expenditures 829,50,4 900,434 115,617 '784,81-7
Excess/Deficiency of Revenues
Over/(Under) Expenditures @�1504 �2�91504 285,532 1,115,036
Net Change in Fund Balances (829,504) (829,504) 285,532 1,115,036
Fund Balances, October 1 1,661.1,46 1,661,146 1,661,146 -
Fund Balances, September 30 $ 831,642 $ 831,642 $ 1,946,678 $ 1,115,036
F-42
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ - $ 1,038 $ 1,038
EXPENDITURES:
Current:
Culture and Recreation:
Settlers Park 15,128 15,1128
Total Expenditures 15,128 - 15,128
Excess/Deficiency of Revenues
Overt(Under) Expenditures lL,128 1,038 16,,166
j
Net Change in Fund Balances d (15,128) 1,038 16,166
Fund Balances, October 1 68,244 68,244 68,244 -
Fund Balances, September 30 $ 68,244 $ 53,116 $ 69,282 $ 16,166
F-43
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Fines and Forfeitures $ - $ 525,105 $ 597,671 $ 72,566
Investment Income 2,000 2,000 2,515 515
Total Revenues 2,000 527,105 600,186 73,0811,
EXPENDITURES:
Current:
Public Safety:
Law Enforcement 1,900 644,715 442,401 202,314
Excess/Deficiency of Revenues
Over/(Unded') Expenditures 100 _J117161 0 157,785 275,395
Net Change in Fund Balances 100 (117,610) 157,785 275,395
Fund Balances, October 1 117,710 117,710 117,710 -
Fund Balances, September 30 $ 117,810 $ 100 $ 275,495 $ 275,395
F-44
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 38,000 $ 38,000 $ 51,601 $ 13,601
Investment Income - - 11,493 11,493
Total Revenues 38,000 38,000 63,094 25,094
EXPENDITURES:
Current:
Court Related:
Court Facility 329,995 329,995 - 687 329,308
Excess/Deficiency of Revenues
Over/(Under) Expenditures (221,995 (291,995) 62,407 354,402
Other Financing Sources/(Uses):
Reserve for Contingencies (30,035), (30,035) - 30,035
Net Change in Fund Balances (322,030) (322,030) 62,407 384,437
Fund Balances, October I 73�4,243 734,243 734,243 -
Fund Balances, September 30 $ 412,213 $ 412,213 $ 796,650 $ 384,437
F-45
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 5,000 $ 5,000 $ 8,659 $ 3,659
Investment Income - - 793 793
Total Revenues 5,000 5,000 9,452 4,452
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund 28,750 28,,750 - 28,750
Excess/Deficiency of Revenues
Over/(Under) Expenditures (23,750) (23,750) 9,,452 33,202
...........
Other Financing Sources/(Uses):
Reserve for Contingencies (3,000) (3,000). - 3,000
Net Change in Fund Balances (26,750) (26,750) 9,452 36,202
Fund Balances, October 1 4.9,4,00 49,400 49,400 -
Fund Balances, September 30 $ 22,650 $ 22,650 $ 58,852 $ 36,202
F-46
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 2,050,000 $ 2,050,000 $ 2,561,059 $ 511,059
Investment Income 100,000 100,000 202,861 102,861
Total Revenues 2,150,000 2,150,000 2,763,920 613,920
EXPENDITURES:
Current:
General Government:
Administrative 318,400 318,400 237,799 80,601
Grants and Aid 2,450,000 2,450,000 2,200,000 250,000
Total General Government 2,768,400 2,768,400 2,,437,799 330,601
Capital Outlay:
Land and Land Rights Acquisition LO,,l 76,736 10,176,736 2,291,,907 7,884,829
Total Capital Outlay 10,176,736 10,176,736 2,29-1,907 7,884,829
Total Expenditures 12,945,136 12,945,136 4,7'29,706 8,215,430
Excess/Deficiency of Revenues
Oved(Under) Expenditures 112L795,136 10p795,13 9615,78�6 8,829,350
Net Change in Fund Balances _(10,795,136) (10,795,136) (1,965,786) 8,,829,,350
Fund Balances, October 1 - -
Adj. To Increase/Decrease Beg Fund Bal 17,242,182 17,242,182 14,169,650 (3,072,5321
Fund Balances, October I Restated 17,242,182 17,242,182 14,169,650 (3,072,532)
Fund Balances, September 30 $ 6,447,046 $ 6,447,046 12,203,864 5,756,818
F-47
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
1993 REFUNDING IMPROVEMENT BONDS 1988 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 675,000 $ 675,000 $ 516,555 $ (158,445)
Investment Income 8,000 8,000 1,737 _�,2�6,3
Total Revenues 683,000 683,000 518,292 (164,7081,
EXPENDITURES:
Current:
Debt Service:
Principal 475,000 475,000 475,000 -
Interest 193,050 193,050 143,080 49,970
Other Debt Service Costs 68,680 68,680 31,062 37,618
Total Expenditures 736,730 736,730 649,142 87,5T8-
Excess/Deficiency of Revenues
Over/(Under) Expenditures (53.7301 (53,730), 30,8501, (77,120),
Other Financing Sources/(Uses).,
Reserve for Contingencies (100,000) (100,000) - 100,000
Loan Proceeds 3,495,144 3,495,144 -
Pa ment to Refund Bond Escrow, J2�495,1�44 (3,461,ti4j, 33,500
Total Other Financing Sources/(Uses) ji 00,090 ----o 00,000 33,500 133,500
Net Change in Fund Balances (153,730) (153,730) (97,350) 56,380
Fund Balances, October 1 598,653 598,653 598,653 -
Fund Balances, September 30 $ 444,923 $ 444,923 $ 501,303 $ 56,380
F-48
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
1991 SALES TAX REVENUE REFUNDING BONDS DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment, Income $ - $ - $ 3,754, $ 3,754
EXPENDITURES:
Current:
Debt Service:
Principal 4,360,000 4,360,000 4,360,000
Interest 258,184 258,184 258,184 -
Other Debt Service Costs 50,000 50,000 2,111 47,889
Total Expenditures 4,668,184 4,668,184 4,620,295 7,669
Excess/Deficiency of Revenues
Overt(Under) Expenditures 4,663,1E 4 ...Sj,666,164 4,616,541J 51,643
Other Financing Sources/(Uses):
Reserve for Contingencies (90,000) (90,000) 90,,000
Transfers from Other Funds 4,618,184 4,618,184 5,9160,953 1,342,7'69
Total Other Financing Source (Uses) 4,528,184 4,528,184 5,960,953 1,432,769
Net Change in Fund Balances (140,000) (14.0,000) 1,344,412 1,484,412
Fund Balances, October 1 185,969 185,969 185,969 -
Fund Balances, September 30 $ 45,969 $ 45,969 $ 1,530,381 $ 1,484,412
F-49
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 60,000 $ 60,000 $ - $ (60,000)
Investment Income - - 1,188 1,188
Total Revenues 60,000 60,000 1,188 (58,812)
EXPENDITURES:
Current:
Debt Service:
Principal 250,000 250,000 250,000 -
Interest 10,000 10,000 1,811 8,189
Other Debt Service Costs 28,000 28,000 _ 1,058 26,942
Total Expenditures 288,000 288,000 252,869 35,131
Excess/Deficiency of Revenues
Over/(Under) Expenditures (228,000) (228,000) (251,681) (23,681)
Other Financing Sources/(Uses):
Transfers from Other Funds 175,000 175,000 155,000 (20,000)
Net Change in Fund Balances (53,000) (53,000) (96,681) (43,681)
Fund Balances, October 1 97,724 97,724 97,724 -
Fund Balances, September 30 $ 44,724 $ 44,724 $ 1,043 $ (43,681)
F-50
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES -BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ - $ 53 $ 53
EXPENDITURES:
Current:
Debt Service:
Principal 552,500 - 552,500
Interest 309,,238 346,531 (37,293)
Other Debt Service Costs 392,234 392,234
Total Debt Service - 1,253,972 738,765 515,207
Total Expenditures - 1,253,972 738,765 515,207
Excess/Deficiency of Revenues
Over/(Under) Expenditures ..... - _0�.,253,9�72 E38j12j 515,260
Other Financing Sources/(Uses):
Transfer from Other Funds - 900,000 900,000 -
Loa Proceeds - 450,000 505,000 55,000
Original Issue Discount - 196,0281 96,028 -
Total Other Financing Sources/(Uses) - 1,253,972 1,308,972 55,000
Net Change in Fund Balances - - 570,260 570,260
Fund Balances, October 1 - - -
Fund Balances, September 30 $ - $ $ 570,260 $ 570,260
F-51
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
1991 SALES TAX BOND CAPITAL IMPROVEMENTS CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income - 12,000 5,627 ------( ,1_7 )
EXPENDITURES:
1991 Sales Tax Revenue Bond 1,305,000 - -
Excess/Deficiency of Revenues
Over/(Under)Expenditures (1, 05,0 9 12,000 5,827 (5,173)
Other Financing Sources/(Uses)®
Reserve for Contingencies ( 45,000) m m
Transfer to Other Funds (1,462,000) (1,460,953) 1,047
Total OtherFinancing Sources/Uses (145,000) (1,462,000) (1,460,953) ,047
Net Change in Fund Balances ,450,000) (1,450,000) (1,455,126) (5,126)
Fund Balances, October 1 1,455,126 1,455,126 1,4455,126
Fund Balances, September 30 ,126 5,126 (5,126)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISIONERS
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ 4,95�8 $ 4,958
EXPENDITURES:
Current-
Capital Outlay:
Court Services Network System 349,470 - 349,470
Excess/Deficiency of Revenues
Over/(Under) Expenditures J349,4?21 4,958 354,428
Net Change in Fund Balances (349,470) 4,958 354,428
Fund Balances, October 1 349,470 349,470 349,470 -
Fund Balances, September 30 $ 349,470 $ - $ 354,428 $ 354,428
F-53
THIS PAGE INTENTIONALLY LEFT BLANK
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2003
Worker's Group Risk
Compensation Insurance Management
Fund Fund and
ASSETS
Current Assets:
Cash and Cash Equivalents $ 5,307,737 $ 5,238,251 $ 2,755,948
Accounts Receivable, Net 4,356 6,595
Due from Other Funds 2,480 - -
Due from Other Governmental Units 26,653 43,000
Total current assets 5,336,870 5,285,607 2,,76�2,543
............
Noncurrent Assets,
Land and Other Nondepreciable Assets - -
Depreciable Assets, Net 7,956 2,792 5,596
Total Noncun-ent Assets 7,956 2,792 5,596
Total Assets 5,344,,826 5,288,399 2,768,139
LIABILITIES
Current Liabilities:
Accounts Payable 6,342 92,190 13,126
Accrued Wages and Benefits Payable 8,477 8,612 8,752
Claims and Judgements Payable 1,000,000 4,045,491 1,540,753
Due to Other Funds 9,446 8 17
Due to Other Governmental Units 48,300
Accrued Comp. Absences Payable 462 1,078 1,868
Other Current Liabilities - 501 -
Total Current Liabilities 1,073,027 4,147,880 1,564,516
Noncurrent Liabilities:
Accrued Comp. Absences Payable 20,889 13,761 -15,054
Total Noncurrent Liabilities 20,,889 13,761 15,054
Total Liabilities 1,093,916 4,161,641 1,579,570
NET ASSETS
Invested in Capital Assets, Net of Related Debt 7,956 2,792 5,596
Unrestricted 4,242,954 1,123,966 1,182,973
- -- -
Total Net Assets $ 4,250,910 $ 1,1126,758 $ 15t3,569
7
G-1
Fleet
Management
Fund Total
$ 1,053,733 $ 14,355,669
- 10,951
- 2,480
77,289 146,942
1,131,022 14,516,042
54,000 54,000
1,423,047 1,439,391
1,477,047 1,493,391
2,608,069 16,009,433
65,460 177,118
45,979 71,820
- 6,586,244
386,552 396,023
- 48,300
1,942 5,350
75 576
500,008 7,285,431
71,379 121,083
71,379 121,083
571,387 7,406,514
1,477,047 1,493,391
559,635 7,109,528
$ 2,036,682 $ 8,602,919
G_2
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30,2003
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,553,379 $ 14,544,568 $ 1,436,530
Miscellaneous 407,953 164,148 49,839
Total operating revenues 2,961,332 14,708,716 1,486,369
Operating Expenses:
Personnel Services 149,794 163,587 151,890
Operations 488,898 567,427 1,252,110
Depreciation and Amortization 4,202 698 3,003
Asserted and Paid Claims 198,011 13,091,270 147,617
Total operating expenses 1,840,905 13,822,982 1,554,620
Operating Income/Loss 120,427 _. 885,734 68,2511,
Non-Operating Revenue/(Expenses):
Investment Income 60,554 64,620 45,250
Loss on Disposition of Assets -
Total Non-Operating Revenuet(Ex pens es) 60,554 64,620 45,221
Income/Loss Before Contributions
and Transfers 1,180,981 950,354 . .....�23,03a
Transfers to Other Funds - -
Capital Grants and Contributions 750 -
Change in Net Assets 1,181,731 950,354 ...... 23,030
J
Total Net Assets-October"1 3,069,179 176,404 1,211,599
Change in the Application of Accounting Principles -
To i Net Assets-October 1, Restated ...............�1,069�J79 176,40.4 1,211,599
Total Net Assets-September 30 $ 4,250,910 $ 1,126,,758 $ 1,188,569
G-3
Fleet
Management
Fund T^tal
$ 2,469,330 $ 21,003,807
20,702 642,642
2,490,032 21,646,449
880,406 1,345,677
1,218,161 3,526,596
94,440 102,343
- 14,436,898
2,193,007 Q'Al 1,514
297,025 2,234,935
18,628 189,052
%3r,090) (37,119)
(18,462) 151,933
278,563 2,386,868
(386,152) (386,152)
10,143 10,893
(97,446) 2,011,609
2,286,720 6,743,902
(152,592) 15' 592
2,134,128 6,591,310
$ 2,036,682 $ 8,602,919
G-4
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Activities:
Cash received for services $ - $ 2,191,544 $ 4,765
Cash received from other funds for goods and services 2,542,290 12,333,154 1,431,765
Cash payments to suppliers for goods and services (1,555,774) (13,171,449) (1,509,725)
Cash payments to employees for services (108,574) (114,379) (105,54-8)
Cash payments to other funds (18,212) (32,978) (29,040)
Other operating revenue 457,004 195,133 47,659
Net Cash Provided byl((.Jsed in)
Operating Activities 1,316,7'34 1,401,025 J1f)0,1241
Noncapital Financing Activities:
Transfers to other funds - -
Net Cash Provided/(Used) by Noncapital
Financing Activities -
Capital and Related Financing Activities:
Acquisition of capital assets -
Net Cash Provided/(Used) by Capital and
Related Financing Activities - 1,87
Investing Activities:
Investment income 60,554 64,620 45,250
Net Cash Provided/(Used)in Investing Activities 60,554 64,620 45,250
Net Increasel(Decrease) in Cash and
Cash Equivalents 1,377,288 1,465,645 (116,748)
Cash and Cash Equivalents,
October 1 3,,930,449 3,772,606 2,872,696
September 30 $ 5,307,737 5,238,261 2,755,948
G-5
Fleet
Management
Fund Total
$ 209,706 $ 2,406,015
2,235,467 18,542,676
(1,280,006) (17,516,954)
(609,041) (937,542)
(230,190) (310,420)
20,702 720,498
346,638 2,904,273
(386,152) (386,152)
(386,152) (386,152)
(61,722) (63,596)
(61,722) (63,596)
18,628 189,052
18,628 189,052
(82,608) 2,643,577
1,136,341 11,712,092
$ 1,053,733 $ 14,355,669
G-6 (Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
COMBINING STATEMENT OF CASH FLOWS ®CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2003
Worker®s Group Risk
Compensation Insurance Management
Fund Fund Fund
Reconciliation of operating Incomel(loss)
to net cash provided by/(used in)
operating activities.
Operating income/(loss) 1,,120,427 $ 12 8 885,734 J6 511
_L _
Adjustments to reconcile operating in
to net cash provided by/(used in)operating
activities,
Depreciation and Amortization 4,202 698 3,003
Change in assets and liabilities.
Increase/(decrease)in Accounts receivable 49,0511 301,985 (2,180)
Increase/(decrease)in Due from other funds (2,480) -
Increase/(decrease)in Due from other govt units (8,,609) (19,870) -
Increase/(decrease)in AccOLIMS payable (4,105) (83,438) 106
Increase/(decrease)in Accrued wages/benefits 640 900 3,427
Increase/(decrease)in Clairnsijudgments payable 100,000 588,733 (98,097)
Increase/(decrease)in Due to other funds 9,446 8 17
Increase/(decrease)in Due to other govt units 48,288 (12) (18)
Increase/(decrease)in Cornp.absences payable 220 1,078 1,869
Increase/(decrease)in Other current liabilifties (346) (3,791) -
Increase/(decrease) in Deposits in escrow -
Increase/(decrease)in Landfill Closure Costs
Increase/(decrease)in Deferred revenue - -
Total adjustments 196,307 515,291 91,873
J
Net cash provided by/(used in)
operating activities $ 1,316,734 $ 1,401,025 (160,124)
Noncash investing, capital, and financing activities:
Contribution of capital assets from government $ ..750 $
Loss on disposition of assets -T--
Cash Reconciliation:
Unrestricted $ 5,307,737 $ 5,238,2511 $ 2,755,948
Total $ 5,307,737 $ 5,238,251 $ 2,755,948
G-7
Fleet
Management
Fund Total
$ 297,025 $ 2,234,935
94,440 102,343
- 77,856
(2,480)
(24,452) (52,931)
(28,461) (115,898)
5,839 10,806
- 590,636
295 9,766
(12) 48,246
1,889 5,056
75 (4,062)
49,613 669,338
$ 346,638 $ 2,904,273
$ 10,143 $ 10,893
( 7,090) $ (37,119
$ 1,053,733 $ 14,355,669
$ 1,053,733 $ 14,355,669
G-8
4
Independent Auditors' Report on Compliance and on Internal Control
over Financial Reporting Based on an Audit of Financial Statements•
Performed in Accordance with Government Auditing Standards
To the Clerk Ex Officio, Mayor and
Board of County Commissioners of
Monroe County, Florida-
We have audited the financial statements of Monroe County, Florida Board of County
Commissioners (the "Board"") as of and for the year ended September 30, 2003„ and have
issued our report thereon dated March 26, 2004., We conducted our audit in accordance with
auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Audding Standards, issued by the
Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the Board's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of
laws, regulations, contracts, and grants, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance that are required to be reported under Govemment Auditing Standards,
Internal Control over Financial Reporting
In planning and perfonning our audit, we considered the Board's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our
opinion, on the financial statements and not to provide assurance on the internal control over
financial reporting, Our consideration of the internal controI over financial reporting would not
necessarily disclose all matters in the internal control over financial reporting that might be
material weaknesses. A material weakness is a condition in which the design or operation of
one or more of the internal control components does not reduce to a relatively low level the risk
that misstatements in amounts that would be material in relation to the financial staltements
being audited may occur and riot be detected Within a timely period by employees in the normal
course of per-forming their assigned functions. We noted no matters involving the internal
control over financial reporting and its operation that we consider to be material weaknesses.
However, we noted other matters involving the internal control over financial reporting, which we
have communicated to management of the Board of County Commissioners in a separate letter
dated March 26, 2004.
This report is intended solely for the information and use of management, the Clerk Ex Officio,
the County Mayor and Board of County Commissioners of Monroe County, Florida, and
applicable state and federal agencies, and is not intended to be and should not be used by
anyone other than these specified parties.
.�►� £�k L•L•P
West Palm Beach, Florida
March 26, 2004
H-2
Independent Auditors Management Letter
To the Clerk Ex Of°titcio, Mayor and
Board of County Commissioners of
Monroe County, Florida;
We have audited the financial statements of Monroe County, Florida Board of County
Commissioners (the "Board") as of and for the year ended September 36, 2003, and have
issued our report thereon dated March 26, 2004. These financial statements are the
responsibility of the Board's management. Our responsibility is to express opinions on these
financial statements based on our audit.
e conducted our audit in accordance with auditing standards generally accepted in the United
States of America andthe standards applicable to financial audits contained in Govemmeat
Auditing Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Compliance and on Internal Control over Financial
Reporting based on an audit of financial statements performed in accordance it ovem ent
auditing Stand6rds, dated March 26, 2004, and it should be considered in conjunction with this
management letter.
Additionally„ our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General. Those rules (Section 0.664(1)(g)1 ma.) rewire that we address in the management
fetter, if not already addressed in the auditors' report on compliance n internal controls,
whether or not inaccuracies„ shortages, defalcations„ fraud, and/or violations of laws, rules,
regulations„ and contractual provisions reported in the preceding annual financial audit report
have been corrected. 'There were no such matters reported in the preceding annual financial
audit,
The Rules of the Auditor General (Section 16.664(1)(g)1,b.) require that e address in the
management letter, if not already addressed in the auditors" report n compliance and 'internal
controls, whether or not recommendations made in the preceding annual financial audit report
have been followed.. Results of our procedures indicate that recommendations made in the
preceding annual financial audit report have been followed.
-3
The Rules of the Auditor General (Section 10.554(1)(g)2.) state that a management letter shall
have a statement as to whether or not the Board complied with Section 218.415, Florida
Statutes, regarding the investment of public funds. In connection with our audit of the financial
statements of the Board, the results of our tests did not indicate that the Board was in
noncompliance with Section 218.415 regarding the investment of public funds.
The Rules of the Auditor General (Section 10.554(1)(g)3.) require disclosure in the management
letter of any recommendations to improve the Board's financial management, accounting
procedures, and internal controls. There are no recommendations to be disclosed.
The Rules of the Auditor General (Section 10.554(1)(g)4.) require disclosure in the management
letter of the following matters if not already addressed in the auditors' reports on compliance
and internal controls: (1) violations of laws, rules, regulations, and contractual provisions that
have occurred, or are likely to have occurred; (2) improper or illegal expenditures; (3) improper
or inadequate accounting procedures (e.g., the omission of required disclosures from the
financial statements); (4) failures to properly record financial transactions; and (5) other
inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the
attention of, the auditor.
The Rules of the Auditor General (Section 10.554(1)(g)5.) also require that the name or official
title and legal authority for the primary government and each component unit of the reporting
entity be disclosed in the management letter, unless disclosed in the notes to the financial
statements. Such disclosure is included in notes to the financial statements.
This report is intended solely for the information and use of management, the Clerk Ex Officio,
the County Mayor and Board of County Commissioners of Monroe County, Florida, and
applicable state and federal agencies, and is not intended to be and should not be used by
anyone other than these specified parties.
C L L. P
-- West Palm Beach, Florida
March 26, 2004
H-4