Fiscal Year 1996 MONROE COUNTY' FLORIDA
PROPERTY'APPRAISER-
,FINANCIAL STATEMENTS
SEPTEMBER30 1996
KEMP & GREEN. P.A. ,
CERTIFIED PUBLIC ACCOUNTANTS
CONTENTS
Pape
Independent Auditors' 'Report, 1_
Financial Statements:
Combined Balance Sheet`- All fund Types andAccount. Groups
Statement "of Revenues, Expenditures, and Changes in Fund
Balance -. General Fund
Statement of Revenues,_,Expend itures and Changes in Fund
Balance Budget and Actual . (Budgetary Basis) - General '
Fund 5
Notes to Financial Statements -12,
Supplemental Information: -
Combining Statement of Changes in Assets and Liabilities -
Agency Fund, 13
Other Reports:
Independent Auditors` Report"on the Internal Control
Structure 1 -15
Independent Auditors' Management Letter 16-17`
Independent Auditors' Report.on, Conpliance 18
Certified-Public Accountants
1438 €CENNEDY DRIVE
P o. 110X 1529
KEY WEST, .FLORIDA 33041-1529 MEMBER ERICAN INSTITUTE,
Vvt1. tt. d�, C.P.A. ( 05) 294-258t AND FLORIDA iI TITLeTE OF
hhARVA GREEN, C.P.A F (365) 294-4778 CERTIFIED`PUBLIC ACCOUNTANTS
I PENDENT AA . ITQP
Mr. Ervin. . E-igs
Pr ortyA0praiser
Monroe County. Florida
We have audited„ the, financial statements of the Property Appraiser of Monroe
County, Florida ("P.r°o erty .Appraiser°°) as of September 30, 1996 and for the
year then 'ended, as listed in the accompanying table of. contents,. Thee
financial statements are the responsibility of the Property Appraiser. ' Our..,
responsibility is to- express an opinion on these financial statements based '
our audit,
We 'conducted bur audit in accordance * with generally accepted auditing
standards And ov n tandard,, issued by the Co trollrter General
of the United 'States. 'These standards.-require-r that� Ise -plan and, perform the.
audit, to obtain reasonable assurance about whether the financial .Statements
are free of, material misstatement.'- An 'audit ;includes oxami.nin g on. a test
basis, evidence supporting the amounts and disclosures in, the financial '
statements' .. An audit also. includes assessing; the, Accounting principles used
and slgnificant estimates made by management, as well as' evaluating the;
overall finan ial statement presentation. We believe that our -audit provides
a reasonable basis for our opinion;
As discusse in. Nate I, the" fitnancial statements present only the Property
Appr i'ser and are not intended to present fairly the financial position of
Monroe County, Florida 6nd. the results of operations and cash lows of its
proprietary fund types in . conformity With generally accepted accounting
prinipls.
In our o inionp, the .financial statements referred to above present fairly, in
all material respects, the financial position of the .Property Appraiser. as of,
September 30, 1996, and the results of its eperations,for the year then,'ended
i n 'con ormi ty, i.th generally accepted 6cicounting principles.
k.
Our audit was made for the, p rp s6 ..of ' forming a ' opinion � 'thefinancial
tai nts _talon a whole. The supplemental ' information listed in the
accompanying in table of contents, which is , also the r sponsibilit,y of the
p �
management of the Property Appraisers,. is present for purposes . f additional
anal,ysi and i s not a r ui red
g : part of` -t fi Henri 1 statements. , t�
ch
information has been sub jaded to the auditing. procedures app� in the audit'
of, the financial statements and, in our opinion, is fairly stated'I in all
material' respects when considered: in relation talon as ,a whole, t the financial statements
n accordance i h
di.tin andd ha� .als issud .a report
dated February
1 7, orb our consid ration of the Prip rty p rai r`s
internal' control struct r ''and' a report dated February 18, 19 7' on' its
conipl i ance with laws and regulations,
Kemp p 'Gr6enm P.A.
Certified Public Accountants
February 1 1997
m
if
OtY ..:FAMDA
OO a B . .IEE.L:—ALL F D TYPES AC f� L p .
Gpyern ntal Fiduciary ' Account
Totals
Long-Tara ` ( moran
Assets
Cash and Investments ` 215,382 558,347 77 ;*729
Prepaid ExpensesAmount ,to be 2 74 26,742
ry 25'
Total Ass is 1
242 124
..A7, 2 23
Liabilities:
Accounts Payable
47,1614 - 7p61.
Accrued Wages 181.001,
Du to Other Governments 27 5 4` m 1, ,001
Due t 'Individal e R 27,554
m 55 g3 7 , 558,347
Long-Term Debt
Total Liabilities _^ 7 7 4
Fund Balance
Total Liabilities are
Fund Balance-
Th. , cn p n ing notes are an int6 I gral
part ,of those -financial statements.
D_E_Q[Jt TY FL ORUD
M`E USER
SIAMMIENLQEJ� F - P , D T ANDS
_ B
_E. . - 0 1
Revenues;
Board of County commissioners
Other 7®axing 'Districts 1,701,056
Charges for° 'Service 304,493
Other 37
Total Revenues
Expenditures.
Current:
GeneralGovernment:
`Personal, Services-
Operating Expenses 1,542,307
Capital Outlay 464,079
Totalpeni Cores
Excess of Expenditures Over Rev'
enoe
1. , 6 '.
Fond Balance, Beginning of Year
166 Old
Fond Balance End of Year:
.3 9 6
The accompanying,notes are an integral
part. of these financial statements
R P" ff. A
� �TALEMQNLIQE
FIND.. E ALA B ET AL D
,Actual
Variance
(Budgetary _Fa arable
Revenues: - _ - asW awdyarabi
Board of County Commissioners
Other Txing Districts
1,866,073 � 1,701,948056 $ (165,017)
� � � �
Charge for Service 332,047 305, (26,099)
Miscellaneous 37, 37
Tcatal Revenues. - ? 1Q
Expenditures:
Current;
General Governments
Personal Services 1,703,583 1;543,502
Operating Expenses 160,081
4641,078 411,352
Capital Outlay; �. 52,726
Total Expenditures
' z
Excess of Revenues and Other
Bounces Over Expenditures,
Budgetary Basis of Acceunti' gx 36,923
6„923_,
Adjustments:
.,To Adjust Expenditures,for
Accruals
To Adjust Revenues for Accruals (51,53I), (51,531)
Excess of Expenditures Over Revenues, _.
AAP Basiss-uf Accounting (16;063)
(16,063)
Fund Balance, Beginning of year
Fund Balance, End of Year 65 018
Thte ac6o panying rotes are an integral,
part of the5e finakial st e 'eras.
FDA
ROP RTY APTSE `.
NOTE 1 - SUMM RY: OF SIG IFICA ACCOUNTING POLICIES.,
The following 'is a.-summary
' of the significant accounting priscipls and
policies used in t o- pr parati on of these fi nanci a"l statements-.
ftWrlihg__ .t�i t
- ,The Property Ap rais r,of Monroe County, Florida ("Property
Appraiser'°) is a separate Constitdtional Offiogr s 'pro,id d..by the laws .of'-
th State of Florida, Fair financial reporting
purposes, ` t �s� deemed to be- a
part o the Coupty's primar government, and therefore is included -as such in
th 'Monroe Co nty.Comprah n i c Annual Financial Report.
Oa is of P^ ant i - These financial statements have bon 'Prepared in
conformity with the.accountirig principlos 'and'roporting guidelines established
y the Governmental ' Accounting Standards Board. The Property Appra' isor'
uti1izos the' fdl1dwing fund types sand account groups;
Governmental Find Type;
Thd `General - This fund is used to account for all revenue rid
o p ndituros applicable to the general operations of ,the Prop rty-Appraiser
that `ar° not- requi red either legally r by generally accepted accounting
principles to ,be accounted for .in another fund.
Fiduc ary. Fund Type;.;,
Thy A n Fu This fund is c stodial in nature and does not involve
measurements of results of operations (assets equal liabilities) The
Agency Fund is merely a clearing account' for assets held by the Property
.Appraiser as an agent 'for individuals, private organizations, other
governments, or ether.'. funds;
Account `Group m
e r . _ -Tern�r �ounf. ®° This account group is estal i shod to
account for the long-torn- debt of the Property Appraiser fi'nahced from
governmental funds.
-6-
NOTE ,- SUMMAWOF SIGNIFICANT ACC OU TINGPOLICIES {C n lnu )
13 The modifl d accrual basis of accounting is . ol Iowe d by
the ,General Fund Under the =dtfi d, accrual" basis of accounting,
revenlues
.
are recorded when.received or when sus tib t an�rual, that is, measurable
and available t ' finance the 'Prop rty Appraiser's operati 6s'e ' Expenditures
are recorded when the liability, is incurred .except for accumulated sick pay.
and vacation :Pay which is ,hit recorded_ as ' an expenditure Budgets are
.,prepared on the cah, basis;
r Ex r� itu s are controlled by appropriations.- it
ararin pith the budget rtrlr° rnts sit forth in the Florida Statutes.
Thy bu g t du s an xp nditu s in the, accompanying financial
statr�ts rfl act all _appr _aindrnts
Gdndral fixes' The tail prspal property','Used y the Property
Appr�aisr in its dratinns 1s _shown-
in the Gdnal °Fixd Assets Account Group
' of the ward 'of County. 'Comm i ssondrs® n addition, the office space 'and',
certain other, expenditure items used in the Property -Appra;l ergs operations
are:Provided at no cdst by,the�Beard of County :Commissioners.
ndistab` d Exne� .F r enll. Florida Statutes, providethat asses ed fee revenue
ec ten by the° r€�pdrty Appraiser 1,n excess 0expenditures' shall be`
.retained and applied ��td next year�s �up rati n �Costs The"-, amount of�
undistributed excess fees at the end ef. each .year applicable t the 'Board taf ,
County C r�
► is i n ' crf Monroe County is reported as fund al anee
+ The. Pr°eperty Appraisers policy grants employees annual
,' .leave and= i )-eave in varying amounts w Uppn termination f d pl er�t
ernpl dyes t six not r more of urei ten' sr de can ,reel e pa accumulated annual leave.- n gene' ent fcr
r , payments re granted upon
termination of e,mployment to ' empl yd s with five years or .more of credited
service. The maximum payment is .subject t percentages and maximum hour°
limitations. Accumulated sick leave. is accrued -to' the extent that such
amounts -would normally be
liquidated wit expendable, available financial
resources; The remaining liability-is refl cte 1 n the General Lcrhg-Term Oct
Account Group,
.7"-
NUNTY� O,
' 3
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIE (Continued)
" Y Pt col mn ' ntitl` d Totals.(Memorandum
Only) f this report is-.included cr informati nal purposes nlya This total
coln .is not compar°abl td cons l"idat financial- infor aticn, as the basic
rdp rtirxg entity is y' t nd typ l and'th .vari�t�s` nds different a f
accounting.,-,,, n additiran,
int rf hd t dliminatinns have not' bebn. made in .
arriving,at the a ounts„Andltided In-thiS column.
NOTE 2 -,,CASH AND ENTS
Cash and 'i nv stm nts- at September 30, „1 9 co si st Of the f 11 vi n n,
Demand.Dpi is
Deferred. Cpisatiri Plan
Iriv stm is (at-Market Value)
D rand. nd timedeposits are .fully insured in accordance with Florida Stat t °
2 p hi f s a lis d the multiple' financial inst t tibn collateral pool
Legally .
g y r i sibld i v st n s 'a re d fused - ;y -Florida , t t and
pri ariljr p nsist.nf F deraal anti State securities
NOTE 3 LONG-TERWDED
Thy follc in9 i's a. summary Of changes in 'long-term ddbt:'for the ,year ended,'
September 0, 2996.
r
Accrued
Compensated
A n
Long Tara D bt4 D ginni'n ref Year
Debt 'Reiired
Long Term Ddbtg End of Year
OPER APRA � ,
ET ..DER 3 1
NOTE 4 ., LEASE OBLIGATION
The Property Appraiser pays rent and r<oanoplablo " p ratIng leases' ',forL office
equipment. , Rental -6xpensLi for the. c rr eInt years m6un d' o $i8,100
NOTE 5 RETTMET PLAW
Substantially all full.-time Property Appraiser o�nployos are .participants` irr .
the Florida Retirement Sy � ("The S,ystem")$ a ult pl - r�pl y r°. costA
sharing public retirement systemw The System,
which is controlled, by the state L. gisl turn and -admini-star d by ,the State of Florida, D pa t nt of
Admini tration'® Division of Retirement, covers ap rd i at lj 7� full-time employees .
of various governmental units- it it the state of Florida.
The system provi'des for, Vesting of benefits after 1
years . of,
service. Normal retirement benefits are' available to employees who` tdird at
r after, age with , 16
or more ears of service, Early r ti rant is
avai;labl . ditdr 1 years of service with a 5 reduction of-benefits fog each
,
year prior to Corral rot ago. Retirement benefits are based upon Iages
average compensation and years'®of-service credit where average compensation. is
computed as the average of an individual es five highest years of earnings.,
.The Property'Apprais r 'has no responsibility td the Syste-m other than to rake the periodic payments required by State Statutes'. Ten-year historical trend
Pay information'showing the. Sytd�n°s progress in ccumt�latin suffi'cidnt assets t
gu!
y benefits open due is presented in the System®s June 0g 1995 Comprehensive
nhua Financial Reports
The amount reported below as. "pension benefit oblig ion" is a standard Z'e disclosure measure of the -present-"value nsinrr miss adjusted for the
effects of projected salary increases estimated to be payable in the future as
a result of employee service to date. The measure is .the actuarial prest
value f credited projected benefits, and is intended to assist , users 'in assessing the pl rres funding s atus;o. a going-concern basis, assess progress
rude in accumulating suffici nt assets o °pay ,benefits when dud', and maid
'comparisons amen govern ent pension plans and employers, The System d6es not
conduct separate measurements of assets and pension benefit obligations for
PROPS TY �PP�„�'�FR ,
ET 0
NOTE - RETIREMENT P (Continued),
i dividual din lcy rsm The pension''b n fits bblIg tion at June'. 30, 1996 , for
the System-as a whole, determined through are estimated actuarial valuation
performed as of' that date
was $511.4 billibne , The Sy t es net-, assets
available for benefits on that data. (valued at amortized cost) r ' ' .
billions resulting in an unfunded pension benefit Obligation of $7A b l icnP,.
Participating plcyr contributions are based upon sat dmid rats
estab.l-ishe by the State of Florida. Thus rat s' are a ply d t d prey d
sal ri . as foll ws: regular employees, 17.00Zc . and elected �ffidialsm
27,5 e Thereare- r� npl y r tr°i ti s t tie Plan. The Property'
Appr°ais r` contributi n - f apprg ximatalny-$222$ 00 made during the year ended
September g'. 9 were made in accordance, with , contribution requirements
x determined by the act ar°-ial valuation, of theSystem as of June 30s 1
These contributions, r res n ed appro i at ly 0,007 f total Contributions
required f al`. pa'rti,cipatinj employers during the fiscal y ref the System
ended June 0,, 1996 a
Total payroll for Property A rail res m- lby during the fiscal year ended
September 30, 996 eras a r it atal 1; 9,pp y. 700e with the. portion attributed,
t - mplcy s. covered_by the. System.being $1,221,0 . w' The contribution to the
Syst `fr the year vas 1. .2 f covered payroll
There were' nc' changes in actuarial assumptions benefit - rqviscns, actuarial
funding meth cds- car any othersignificant factors that affected the Property,
Appraiser's contribution during the fiscal
year endedt .' 0@ 1996.
NOTE 6 DEEEIRRED COMPENS`ATIOWPLAN
The Property. Appraiser- offers its 'employees a deferred compensation plan
created in accordance with Internal Revenue Code Section 47 The plane
available to all Property Appraiser em 1b aosg
p prr�its t to defer a portion
of their� 'salary, until future years® The deferred compensation is not, `
avai-lable to employees until term nayon_ retirement, death, or unfdrosabl .
emergencies.
®1
� O.,... CIF GO� F R
PRQPETY APB .._..
NOTE'-- DEF"EED, OPENSAT P (Continued)
All amounts nf. omp nsa inn defer°r° d under the lah all
a property and .rights
purchased with those- are a ts�...,and a]I hcome attr°ibutabl:e to those am ras,'-
property or rights are ('until paid or rude available to the employee or® other.
beneficiary) solely the r° r° ,y and rights of the Prpt Appraiser (without
.-being r s ridt d u th rnvis uns_ f benefits under the' plan),, subject ' my I
to the lal'ms of the Property Appraisdr's general creditors. Partl'cipants'
rights ,und the-piani' are equal to those of dry r l creditors of the Property
-Appraiser in an amuun .equal to the fal r° market Value .the "deferred account
for each parkicipant
5
They Property-A raiser has no liability for• losses under" the: plan but does,
have the duty, of dui care that would .be required of '"an ordinary prudent
irrvstur Thy Property Appraiser believes that it is unlikely that th 'assts
Will be used io satis6. thelai s- f general c roditors ip' th , future.
In August, , 199 Internal:
VRevenue Service Code. Section, 457 was amended to
require that amounts d f rnr d under 'a -deferred c p nsation pla maintained by
A state or, l pa;l government must be held i n tn :st for the ecl usi ve benefit of
plan participants and their nfad�aris. Amounts deferred under e' xi.sin
plans" need not cbmply.with ,th6 new trust requirements until January g, .
NOTE 7 g LITIGATION
The,-Property Appraiser is a defendant in various la suits and, is, involv ih
other di'spirts wherein substantial amounts are claimed. In'the,opinion, of the
Property Appraiser, these suits and claim' shol d,:r , result in' judgments or,
s ttlevents whichs in aggregate; woul have a material effect 'on the Prop rty,
Apprais6r .s. finan ial Position.,.'
NOTE: RISK-.MANAGEMENT
The. Property Appraiser' is bxposed to varl bus`-risks of loss 'r lat . to tor°t D.
theft of, dam age to-,,:and -d strut n of assets;. errors and omissions'; injuries
t employees; and -natural:, isastersn . The Property Appraiser participates in
the coverage provided by the Board of County Commissioners of Monroe County-
or Workers ; Compensation, Group Ihsuranc 0 and Risk Management internal
a,1 L.
�CQC�NTY F� RTOA
NOTE R RISK MANAGEMENT .(Conti nr_ d)
servi ce funds W Under th s .pr
00 r airs, th . irk r`s Co p rsati n Ft� d provides ,5g pdr lai r° regular employees'. Thy-,Group Tnsdran .. r� .
provides n rag p 75,�000 for each medical , claim., RiskManagement
provides ' , 0 , for h
-general liability claim and 25�0 0 f most
rop rt damage p airr� ins m. Flood, and Property Damage insurance coverage varies, y individual property, The County,
purchases, coridr� ial
insurance for cl aims i excess f: cov r° ,, r°ov %by tth ' funds and fir° al l
other risks cif is Settled Blair ' a r�� '' od this commercial coverage in any,,of the past throd:yaars. , The Property Appraiser makes payments, t ' t d.
'or�k r$s. Compensation, Group "Insurance and Risk Management Funds based n
stimat f the amount needed to' pay prier and current year- claims.
F
g
DEFERRED '
lnca Balance,
1Mki
Assets.
s s id Investments 7
Liabilities:
Due to 'Individuals
13-
PP & GREEN, P.A.
Certified Pubuc Accountants
1438 KENNE Y DRIVE
P.O X T 529
KEY BEST FLORIDAFt IDA 33G41-1529 MEMBER E fCA�B�"� �JTE
lA�td/e. �. �, c. oA, (305) 2 4-25 1 �F�tC? INSTITUTE T�T of
,
MARVA E. GREEN, C.P.A. FAx
(305) 294-477
CERTIFIED PUEEIC A , UN.TANTS
1
' r. Ervin A. Higgs
`' Pr°opert;y Appraiser . .-
Monroe County, Florida -
We have audited the financial .statements of the Property Appraiser of Monroe
Y
Court Fl rida, ("Property Appraiser") 'for th6 year ended September 3 , 99 ;
and haveAssugd ;our report thereon dated Februar "y I8, 1997.1
We ` conducted our audit in accord ande with
generall ` accepted alld
� p icing
standards and v r
i iTn r issued by the om troller ear l
of :the United States. Those standards, require that we plan and perform the
audit to obtain reasonable assurance about Whether`-the financial statements
are free of material misstatement.
tatetent
The anagement`.of the rprt Appraisers is responsible for establishing and
maintaining an internal: control "structure. -In ful fi l li ng''thi s responsibility,
estimates and y g
ud rents b , many emert are required to assess the -expected
benefits and related Costs of internal control ..structure,, policies and
pros ores. °The objectives of an internal control structure are to provide
managementWith, reasonable, but. not absolute assurance that ' asset s are _
safeguarded against loss -from unauthorized ; use -or "disposition, - and that
`transactions are eecuted. in accordance with management's _autoriation` and
recorded,. properly, to ,- permit the prepnati on . of financial statements in
.accordance with generally accepted accounting principlsn Because of inherent
limlitations in, any internal control structure, errors-, or' irregularities,- ma
nevertheless occur and not be detected'... lsb, projection of any, evaluation f`
the structure tb future `periods is subject to the risk that procedures ray
'.become friadequae because of changes in cdnditiuns or that the effectiveness
of the design- and operation of PoTicies and procedures may deteriorate.
In' pl ann ng and performing n our audit of the fi nanci al statements' of the . .
Property Appraiser fbr° the
year ended September 30, . 1996, we; obtained an
underst nding. of.the' internal -control structure With respect to th .internal
control structure, >we obtained an understanding of the design of,,relevant
policies ,and procedures and whether they have been placed in operation; and we
II P GREEN, P.A.
Qcrtified Public Accountants
1438 KENNEDY DRIVE
KEY WEST, FtORIDA 3041-1529
. K R, C.P.A.- ME MEMBER OF ERICAN 'INSTITUTE
FA
IX
RtCA E. GREEN, C,p. {$
& .< ADS} 05)2 9-4a AND FI-00PDA INSTITUTE CIF'
1C (3t1S 2 $ C,EIRTIFIfD PUBUC A t7UNTANIS
Mr. Ervin A_ Higgs
prooerty Appraiser
Monroe County ,R rich
We have audited tie, financial statements of
County Florida "the Property Appraiser Monroe
, ('"Property Appraiser") ..for the year ended September 30, 19g6
and have issued our report thereon dated February 18, 199 .
We conducted our audit- in,, accordance with
standards and a�Le r ertt generally accepted auditing-
of
.� . i.n i ss e by,the Comptroller ler General
the United States® Those standards , require that we plan and' perform the
audit to obtain. reasonable assurance about whether the finan are free bf ,materia.l misstatement. "'' cial statements
The manage p-ht of the Property' Apprai'ser -i s responsible for establ ishi n
g and
maintaining an internal control structure, In fulfilling this`'respon ibi1it
y.
estimates and jl dr meats by mar age tent are required to assess the ex elmted
benefits and related casts of internal . control structure: Policies and
procedures. The abjcti es of n internal control structure are to provide
.management with reasonable, but not absolute,. assurance that assets ;are
safeguarded against loss frog unauthor�i:zed use or disposition' and that:
transactions are executed in accordance with managerilent'�s authbri atibn and
`recorded, properly to
permit the preparation of financial statements in
accordance with generally accepted accaurtirt
limitations in any internal- control structure, ertirorssor r e la t esrmat
nevertheless occur and not be detected. Also, projection of any., evaluation of
the structure to future periods" is ' subject to the risk that procedures, maybecame inadequate because .-of'ch nge.s in conditions or that the -effectiveness
Of the design and operation of policies and procedures may detgr `orate.
In, planning: and performing our audit of the financial '
Property Appraiser far, the, .dear ended September 30, 19 6 statements obtained of t hhee `
, wan
understanding of the intdrrl control structure. with respect to the inter
nal
control structure,' we obtained an understanding of 'the design of relevant
,°liaise and procedures and whether they have been placed in operation:', and we
-14®
J
assessed control risk- in� order to- determine our auditing, Procedures pro�,edures for the,
purpose of ,expressi-ng our opinion on the financial statements and not to
provide an opinion on the internal control. structure. Accordingly, we ,do not
express such an, opinion.
Our consideration of the internal control structure 'Would not
disclose ail matters ' in the internal control - str necessarily
ucture that might be
reportable ' conditions and, accordingly,' would not `necessarily disclose all
reportable, conditions that are also considered; to be material weaknesses. R.
material weakness is a reportable condition in -which the design or operation,
of one or more of the s ec' P ion;
p. �fic .internal control structure elements: does not
reduce to a �relatively- low level . the risk
amounts that would be m that, errors `or ;,irregularities i n
material in relation to the financial statements being
audited may occur and not be detected within a timely period, by employees in>
the normal course of performing their assigned functions. We' no matters
involving the I nterna.l control structure and its cperations..tha to be material weaknesses as,defined above. we consider
We also Hated other matters involving the internal controi' structure and
its -
operation
that we >have reported to the management of the Property Appraiser in
the Auditor's Management Letter dated February 189 1997 included at page 16.'°
This report is intended for the information of Board of County Commissioners,
management and others within the County; and officials of. ap linable federal
and state agencies. However, this report :is a matter .af. public distribution is' not :limited. recur d ;and, its
Kemp & Green, P.A.
Certified Public Accountants
February 18, 1997
E P & GREEN, ,
Certified Public Accountants
1.438 KENNEDY DRIVE
P. O3 X 1529
WMl 0 KEMP, c,P,A. KEG' WEST, FLORIDA 33041-1529 MEMBER OF AMERICAN INSTITUTE
ARVA E. GREEN, C.P,A. (3 5) 294-25 1 AND FRCBRIE� INSTITUTE OFFAQ {3�5) 294-�� 9. CERTIFIED PUEttc ACCOUNTANTS
Mr. ryIn'A, Higgs
Property Appraiser
Monroe County, Florida,
In planning and performing our audit ..of the 'financial, statements
of th
Property Appraiser -of Monroe County, Florida' ("'Property, Apprais r") for, the
year ended September 30`, 1.9 6, ` considered the .Prdp rt,y Appraiser's internal
controls." structure in order -to determi r e our al d ti n
purpose of expressing ra rhe
pi ni opinion on the- fi narlci l Statements ed Although- our
°audit vas not designed t . prcy;ide assurance, on the` internal c�ntr°I 1 . tr tllr `
and is by ratTsins,� noted certain matters i nvolying the i rites rtal curl
str ct�are and its peratidn® trol
and are 'Submi.ttin for ypur con iderati or -el '
recommendations esigded;;,te help the Property Appraiser snake improvements, and
achieve operational efficienciesOur comments, reflect our desire to
continuing assistance to the Property Apraisar°; p
t n Pri
There were no r6co endatil ns and suggested accounting 9 procedures as outl ined,
in the Management Letter for the year ended September° 30, 1995.
C€��r nt ` a� Pindin �
rm
Observation, check was issued to pay'a vendor statement. " The -vendor
been previously
had
p y ,paid on' presentation of invoi
and the property The vener , as contacted
°c perty appraiser account r° l ec s a credit balanc
e.
Recomrne'ndati oh: -Pa tints should be made from verified; an approved i
never from statements. nvoi cos
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OTHER REQUIRED DISri n5UgES
Marva Green was the Auditor in.'Charge for the audit of the Property Appraiser,.
We attest that the Auditor in Charge met the educational requirements pursuant -
to. Chapter 11.45, Florida Statutes.
The Property Appraiser was not in a state of' financial emergency as descr'
in Florida Statutes, Section 218.503(1). gibed
We have reviewed the annual report filed with the Department. of Ba
nking ng and`.
Finance `. for Monroe County, Florida pursuant to Section 218R:32, Florida
Statutes'. This, report is in agreement with the annual audit . report, which
incorporates�'the financi�a1 statements ofthe Property 'Appraiser.
Requirements relative to Public Records Modernizati�on Trust money do not apply,
to the Property Appraiser. PP y
This 'report is intended sorely for the information of theBoard of County
Commissioners and 'others within the ..County., and ' officials' ,of . :;,
federal and state agencies. This restriction applicable,'
intended to limit the
distribution' of this report, which is a matter of public record:
(Z 0
Kemp & Green, P.A.
Certified Public Accountants
February 18, 1997
a�
-17=
x
E 'GREEN, Pei.
Certified. h4blic Accountants
433 KENNEDY DRIVE
r�. 0- BOX 1529
VVM-' 0. KEMP, C.P.A. KEY "VEST, FLORIDA 3 f}41-1 s2�3 t i�Rtifih E. 6REEN, C:P.A. (305) 294-;�53 a. MEMBER OF
ERICAN INSTETU
FAX # (305) 294-47788 AND F oRIDA INSTITUTE OF
CERTIFIED PUI13LIC ACCOUNTAN,
r'. Erwin A. Fig s
Property Appraiser
Monroe County, Florida
We have audited the financial statements of the Prop
County, ("Property A Y praiser of Monre�3 e 1996 and have- issued ourp �por~trthereon'- dated
�9 as of.and for the �oa�~ �rtd Soptor�ber .
F6bruary� 1 g -1997,
- ' Wo, conducted our audit in
�a000rdano� with general]
scan ar s ,and Y accepted- auditing
of the United Statosa � � -� issued by the Comptrollo' neral
Those ,standards require,-that plan and 'perform the
audit to obtain reasonable assurance,"'about whether
are-free of material misstatement. t 6 finandial st t menu
POmplia ce with, laws�- regulations, contr�aots
Property Appraiser is , and, grants ppl.io'bie� to 'the
management. s the responsibility of the Pro ert'
part of obtainingeasonabl assurance, property' Appraiser's
financial stat rhents are free of material misstatement, about
the ProperPerty ether the
p ,Y Appraiser`s ooplianoe pith �er.tin p provisions
� Of laws' ,
of
reg�ilaticrls oorltraosg and grants, However, the ob.,
as,,
fi nanci a l statements was not t 'pro i dd an o r i t n on I�I
. . � �tiwt� of otar° audit caf: the
A000rdin 1
such provisions-,
g yg e do not qX seas such n .o iniocompliance with
The results' of cur tests disclosed rIo instano�s o P n,
required to e reported herein udder. w r
i rt rlorlodntplino that are.
i r
This . report is irltdr�dd , t`or the ir�fo��Iatid
Commissioners, r�anagernent and: ethers.. forma the, County,
the Board of
applicable ' eder°a1 . and state a rloi s, Count odrrty
and Officials, of
Public record -and,its distr°ibdtin is not limited this report is a matter of
AL
Certified Publ:io Accountants, '
Fbrffiaray 1 1997
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