HomeMy WebLinkAboutItem C3
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY - ADD ON
Meeting Date: July 24. 2002
Division: County Administrator
Bulk Item: Yes
No~
Department: County Administrator
AGENDA ITEM WORDING: Discussion of and guidance from the County Commission in reference to the sale
of the Stock Island property to the City of Key West and the pOSSible purchase of additional sites.
ITEM BACKGROUND: The Key West Botanical Garden proposed that the City of Key West utilize a Florida
Communities Trust Grant for the purpose of purchasing the County's six acres on Stock Island to be then
donated to the Botanical Garden. The money from the sale could be utilized from the County to obtain
additional properties on Stock Island and Rockland Key for the purpose of providing Fire and EMS facilities,
formal state-of-the-art storage, vehicle maintenance facilities, Public Works facilities, etc. It was agreed, as per
the attached agenda item from April 2002, that the City would complete an appraisal of the property so the
County could determine whether the potentially available funds were sufficient. That has now been done and
the City has verbally informed the County that the appraisal number is $1,770,000.00. The grant application is
to be submitted by August 1, and the City must identify 50% of the above amount as a match. The City is
concerned about obtaining its share of the match and wishes to know the County's feelings.
The available properties, as identified by the Botanical Garden are a Stock Island site with an asking price of
$1,600,000.00 and a Rockland Key site with an asking price of $1,242,000.00, or a total of $2,842,000.00. If
the City pays $1,770,000.00 for the County's site, that leaves a deficit of $1,072,000.00, assuming the asking
prices of the two sites can be supported by appraisals. Even if the selling price is lower, there would be a
substantial contribution from the County.
PREVIOUS RELEVANT BOCC ACTION: The BOCC instructed that the County retain an open mind until it
saw the appraisal amounts to see if there would really be a "wash" in terms of cost.
CONTRACT I AGREEMENT CHANGES: Nj A
STAFF RECOMMENDATIONS: Discussion and guidance from the County Commission.
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ YR
APPROVED BY: County Ally _. OMB/P~'P"Slna -::>. f) ~ Management_
DIVISION DIRECTOR APPROVAL: ~_~
James L. Roberts, County Administrator
DOCUMENTATION: Included
x
To Follow
Not Required
DISPOSITION:
AGENDA ITEM # ~ J
Revised 2/27/01
IMPLICATIONS OF PROPOSAL BY THE KEY WEST BOTANICAL GARDEN
The Key West Botanical Garden has proposed to the Board of County
Commissioners that it acquire ownership of the recently vacated County property on
Stock Island. At the BOCC meeting in March, 2002, the subject was discussed, including
the great attraction for expanding the Botanical Garden and the plans the County has for
that site.
This report is not intended to be anti of the Botanical Garden proposal. It is,
rather, intended to provide for the Board of County Commissioners a discussion of the
realities of the proposal including, but not necessarily restricted to, present plans for the
Stock Island facility and the issues involved with the proposal.
THE COUNTY'S NEEDS
The Board of County Commissioners has long seen the approximate six acres of
its property on Stock Island as a long-term resource. The needs of the County have been
discussed many times. In fact, during the budget discussions in calendar year 2001,
leading to the fiscal year 2002 capital budget, the Board of County Commissioners
instructed the Administration to include a variety of projects that needed to be
accomplished. Indeed, the BOCC allocated funding in the capital plan for these
purposes. In summary these issues are as follows:
a) There is a great need for records storage space in the County. As the
County has progressed in the refurbishing of The Harvey Government
Center at Historic Truman School, and the old jail at Jackson Square,
7</
most of the records storage has been lost. In fact, these areas were
neither appropriate for adequate records storage nor were they safe.
There is a wide variety of types of records that need to be stored not only
by the Board of County Commissioners but also by the Constitutional Officers.
At present, the existing area of records storage in the Lower Keys totals over
16,000 square feet. In volume, this is over 121,000 cubic feet. These numbers
do not include Middle Keys and Upper Keys needs which, to some extent, could
be satisfied by a major state of the art records storage facility.
The Board of County Commissioners, Clerk of the Court, Court
Administration, Property Appraiser, Public Defender, Sheriff, State Attorney,
Supervisor of Elections, and Tax Collector all have storage needs. These needs
will only increase as time goes by with nowhere currently available to satisfy the
needs.
Records storage and disposal are covered under State law. Therefore,
there is an obligation to maintain certain types of records for different periods of
time. For example, the Tax Collector reports that some records must be retained
for a period of three to seven years. Others must be retained for a period often to
twenty years. Still others have historic significance and probably should be
retained forever. The County and all the Constitutional Officers have some
requirements in this regard.
b) There is a need to establish a new fire rescue/emergency medical services
facility on Stock Island, currently, fire rescue operates from an old facility that
2
is scheduled for renovation. Emergency Medical Services are in a very small
area in the back of the Bayshore Manor building. In terms of efficiency and
the consolidated services program in which paid personnel can respond along
with volunteers, it is appropriate that these two major Public Safety functions
be co-located at one site. This facility would serve not only unincorporated
Monroe County but could be utilized to help protect the major facilities on
north Stock Island.
c) There has been talk for a number of years of moving the Public Works
facilities currently located at Key West International Airport off the airport
property and to Stock Island. This would accomplish a number of goals
including freeing up airport property for additional commercial usage and
revenue. As will be seen later in this report, there is also the opportunity for
airport related funding to be of assistance to the County.
The Public Works facility could be moved to Stock Island along with the
fleet management building. Even though some of what Public Works does is
within the City of Key West, much of it is also in the Lower Keys. The Stock
Island facility would be a benefit and more centrally located for access.
In addition, the Fleet Management program would have an
opportunity to develop a state of the art facility that could be more readily
available to other agencies. There has been preliminary discussion in reference to
expanding the services to the City of Key West, the School Board, Etc. This is
not possible at the present location. Even the consultants presently completing
3
the Fleet Management analysis stated that the facility at the Key West
International Airport is inadequate.
Therefore, the County has major needs that it has been attempting
to address for a number of years. The County Stock Island property was seen as a
perfect location for those activities.
THE KEY WEST BOT ANCIAL GARDEN PROPOSAL
There has been much discussion concerning the Key West Botanical Garden
proposal in reference to the County's Stock Island property. Unfortunately, some of that
discussion has not been based upon accurate information. Within the last few days, an
editorial in a local newspaper called the proposal a "land swap." The editorial went on to
say that the proposal is for the County to "give six acres of this land to the Botanical
Garden." That makes this proposal seem quite easy to accomplish but, in reality, it may
be quite difficult.
Subsequent to the March, 2002, BOCC meeting, a representative of the Botanical
Garden visited the Administrator and staff and reviewed their proposal. Some
information was left with staff concerning alternate properties and with limited time
available we have developed some questions.
A number of questions have been raised by the County with the Florida -
Communities Trust. These include:
1. Can FCT grants be used to fund acquisitions where both the buyer and
seller are local governments?
2. Can FCT grants to used to buy and improve property for restoration
projects of this type?
4
3. Does the presence of asbestos in the buildings effect the property's
FCT eligibility?
4. Would a grant of this type be likely to achieve a sufficient score to
receive FCT funding?
The FCT has not responded to these questions as of this date.
It is the Administration's understanding that the proposal is for the City of Key
West to purchase the six acres of County property through the use of a Florida
Communities Trust grant. As of the preparation of this report, there has been no official
contact from the City of Key West concerning this proposal nor any indication as to what
the amount of purchase would be. This would have to be determined through appraisals
and possibly some negotiations. The assessed value of the property is presently $1.8
million. Since the buildings contain large quantities of friable asbestos and will need to
be demolished, the appraisal process may be complicated.
The next part of the proposal is that the City of Key West and/or the Botanical
Garden obtain a federal Brownfields grant for the purpose of removing the asbestos,
demolishing the buildings, and preparing the site for expansion of the adjoining garden.
It is not precisely clear at this point who would actually be applying for and
implementing the grant.
The next part of the proposal suggests that the County take the funds from that
transaction and purchase, for its needs, two properties. One is located on Stock Island
along Route 1 and the second is located on Rockland Key, near the eastern end.
Representatives of the Botanical Garden have apparently spoken with the property
owners. The properties are as follows:
5
1. This is a collection of parcels a little under two acres located in
unincorporated Monroe County along Route 1. A very quick analysis
suggests that this property could be utilized for the fire rescue/emergency
medical services facility. The list price is $1,600,000, which equates to
$800,000 or more per acre. Of course, there have been no appraisals done by
the County and there would need to be at least a Phase One Environmental
Assessment prior to purchase.
2. The second property includes three separate parcels on Rockland Key totaling
approximately 5.5 acres. This is in the vicinity of the industrial area and the
Welcome .Center. The asking price is $1,242,000, which equates to about
$225,000 per acre. Once again, the County has conducted no appraisals and a
Phase One Environmental Assessment is essential. It also appears as though
the property is in the noise area delineated as part of the Navy AICUZ, which
is a present subject of discussion on another matter. It is possible that this
site is large enough for the Public Works and storage facilities although
significantly less convenient for the County and other entities that would wish
to utilize the fleet maintenance program. There should also be a noise
analysis done since much of the work by County employees will be out in the
open and not in buildings.
Therefore, it appears as though combining the two parcels would produce an
asking price of $2,842,000 for approximately 7.3 acres. This comes to approximately
$390,000 per acre.
6
Beginning with an assessed value for the Stock Island property of $1.8 million
(plus whatever value might be attributed to the buildings), it does not appear as though
there will be a sufficient amount of funds the County can utilize to purchase the two new
properties.
A V AILABLE MONROE COUNTY FUNDS
The County's plan has been to utilize the Stock Island property and to fund
improvements primarily from the infrastructure sales tax. To that end, in fiscal year
2004, 2005, and 2006, the Board of County Commissioners has allocated $2.3 million for
the fire rescue station/emergency medical services facility/storage facility on Stock
Island. In addition, there is approximately $195,000 in the coming year for the
rehabilitation of the current fire rescue facility on Stock Island. As the Botanical Garden
representative suggests, if they are able to have the buildings demolished, the County
could save up to $500,000 in the demolition and asbestos disposal costs. This means that
there is somewhere approaching $3 million available in allocated funds to provide these
facilities. There is no property acquisition money included and any difference between
the purchase price for the County's six acres and the purchase price of the other two
properties would have to come from somewhere.
One interesting note in reference to the Public Works situation is that there is a
chance that if the Public Works facility were moved off the airport, there is the possibility
of the airport/F AA to pay $700,000 or more to have that property returned to airport use.
In addition, the County is paying $82,000 per year in FAA market rent rate at the airport.
Those ad valorem payments would be saved. The airport could bring in as much as
7
$100,000 per year additional revenue if that property were available for airport related
commercial use.
SUMMARY AND OBSERVATIONS
There is no question that the Botanical Garden can become an even more
desirable facility in the future than it is now. The question at issue is what are the
business aspects for the County in terms of accepting a proposal that has very few facts
attached to it.
In summary, the following appear to be the major points from the County's
perspective:
1. The County has substantial needs for which it has been preparing for many
years. Funds are already allocated to fulfill those needs, but not for property
acquisition.
2. There has been no formal contact from the City of Key West as of this date.
3. The City of Key West has not applied for a Florida Communities Trust Grant.
4. There are outstanding questions concerning the eligibility of this project for
Florida Communities Trust funding.
5. There have been no appraisals done on the Stock Island property and,
therefore, its potential purchase value is not known.
6. It is not clear who will apply for the Brownfileds grant, whether it will be
granted, and whether it can cover the proposed items suggested.
7. The two properties suggested have price tags that are not supported by
appraisals. The County would have to undertake appraisals on both sites.
8
8. The two properties suggested would need environmental assessments to be
sure that there are no environmental hazards or contamination.
9. It appears as though, although without appraisals it is difficult to tell, that the
amount of funds available from the City of Key West through a Florida
Communities Trust grant will not be available for the full price of the two
additional properties on Stock Island and Rockland Key.
10. Therefore, it is possible that the County would have to appropriate additional
funds for the purchase of those properties.
11. Although the properties in question might ultimately prove to be suitable for
the intended uses, they certainly would not be as convenient as the County
Stock Island property and the advantages of co-locating County facilities on
one site.
Therefore, much of the proposal is based on speculation. A suggested approach
for the Board of County Commissioners, if it wishes to consider this proposal, is as
follows:
a) Await a formal statement from the City of Key West of its intention to acquire
a Florida Communities Trust grant for the purchase of our Stock Island
property.
b) If that occurs, have the City of Key West and possibly the County, undertake
appraisals to determine the value of the property.
c) Once that value is set, begin the process to determine whether the funds would
be sufficient to purchase the other two identified properties.
d) Initiate appraisals and environmental assessments on the other two properties.
9
e) If there are no problems with the values obtained from the appraisals or the
conclusions of the environmental assessments, proceed with a more thorough
analysis of the properties for County purposes.
t) If all items are satisfactory and the County Commission wishes to continue,
proceed with attempts to acquire the two properties.
g) During this process, be sure that the County is held harmless from any liability
in reference to the structures and property it presently owns on Stock Island.
This will, of course, take much more time than is presently considered in the
proposal. It is, however, a more prudent way to proceed and provides for the County and
the Botanical Garden an opportunity continually to evaluate its position in reference to
information that becomes available. The County will incur some costs in reference to
appraisals and environmental analyses. Preliminary estimates are between $30,000 _
$50,000.
James L. Roberts
County Administrator
April 17, 2002
10
MONROE COUNTY PUBLIC LmRARY
101485 Overseas Highway
Key Largo, FL 33037
TO: Jim Malloch, Community Services Division Director
FROM: Norma Kula, Director of Libraries
SUBJECT: Start-up Costs for Key West Homework Center
DATE: July 19, 2002
I am enclosing a draft of estimated start-up costs for the proposed Homework Center for
Poinciana Plaza. The list is not quite complete, as I am waiting for return calls from staff
there and elsewhere for estimates on lease costs (other agencies in the Plaza, dealing with
the City of Key West, are reportedly paying $1.00 yearly), insurance provisions, and
utilities (which are now a part of the Public Works responsibility). I hope to have these
figures for you on Monday, and will then send you the modified estimates.
Building renovation $
Included here are costs of adding a ramp
at the front door, removal of kitchen
appliances, widening the bathroom entry,
installing a door at the foot of the stairway,
installing an awning for the patio, and
removal of non-support wall areas.
Furnishings: (prices taken from current vendor catalog)
Shelving
Office furnishings
(desk, chair, filing cabinets)
Patron table and seating
Circulation desk and equipment
(computer and stand, barcode scanner,
printer)
7,000.00
1,750.00
750.00
1,000.00
3,500.00
Public access computers, stands, printer 11,000.00
(Estimate from Technical Services
Department, including installation, lines, etc.)
Book return 2,000.00
Book carts 750.00
Materials 11,000.00
(Basic reference and learning software collection)
Office Supplies 300.00
Operating Supplies 500.00
TOTAL
$
39,550.00
One additional staff person would be essential for the operation of this center.
Key West branch staff could assist that person on a rotational basis. The new staff should
be a Librarian, pay grade 8, which would cost approximately $ 43,400 annually in base
pay and benefits.
I would estimate that if January 1, 2003, was set as the target opening date, the
first year's operational costs would be approximately $ 50,000.00 This is based on % of a
year, at just over 1/3 the cost of the Big Pine Key Branch, including staff
I have not yet had a figure confirmed by the Key West Friends, but earlier
conversation indicated that they would be willing to commit $10,000.00 of their annual
donation to this project. Additionally, from conversations with Jennifer Hill and Marlene
Conaway, it looks as this project would qualify for the use of impact fees in the start-up
expenditures.
I'll send you the modified estimate on Monday, when I have further figures to
work with. If you want more detail at that time, please let me know, and I'll be glad to
provide whatever I can. These are still estimates, but they are based on past expenditures,
and should be reasonably accurate.
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Ad Valorem Miiiage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
(Jmncorporated, Dlat 1
(Unincorporated area from Stock Island to Tavernier from Mile Marker 4 to 95)
Countywide S"""CfltS 3.7369 4.1878
lower & Middle Keys Fire'" Ambulance 1.5780 1.9093
Planning, Suildfng, Code Enf, Fire Marshal 0.0991 0.0722
Parks&Beache& 0.1658 0.1858
Local Road Patrol 0.5653 0.5629
Total 6.'f4-S'l 6.9180
Increase per
$100,000 of
taxable value
12.01% $418.78 $45.09
20.99% $190.93 $33.13
-27.14% $7.22 -$2.69
1~.06% $18.58 $2.00
-0.42% $58.29 -$0.24
12.58% $691.80 $77.N
Unlncorporated,Dlst 8
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Ca~ Sound Read)
Countywide Services 3.7389 4.1878 12.07%
rlre & Ambulance, Dist S 0.5800 0.6413 10.57<'A.
Planning, Suilding, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1858 0.1858 12.06%
Local Road Patrol 0.5653 0.5829 -0.42%
Total ~.1471 5.8500 9.n~
Unir,,;Qrporated. Diet 1
(From Intersection of 905 and Card Sound Road -''P Card Sound Road to the Count, line)
Countywide Service& 3.7369 4.1878 12.07%
Planning, Building. Cods cor, Fire Marshai 0.0991 0.0722 -27.14%
Panes & 8eaehes 0.1658 0.1858 12.06%
Local Rosd Patrol 0.5853 0.5629 -0.42%
Total 4.5671 5.0087 l:J.67~
Key West Key Colony Beach, la!amorada, & Marathon
County.vlde Service$ 3.7369
4.1878 12.07%
Layton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
3.7369
1.5780
4.1878
1.9093
12.07%
20.99%
1472%
5.3149
60971
~0/~0 39t1d
?&
.Ltlnm .LI >1t13IJ
E99ES6~S0E.
$418.78
$64.13
$7.22
$18.58
$56.29
$565.00
$45.09
$6.13
-$2.69
$2.00
-$0.24
$50.29
$418.78 $45.09
$7.22 -$2.69
$18.58 $2.00
$56.29 -$0.24
~0.87 M4.18
$418.78
$418.78
$190.93
$509 71
$45.09
545.09
$33" 13
$78.22
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Ad Valorem Millage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
Unincorporated, Oist 1
(Unincorporated area from Stock Island to Tavernier from Mile Marker 4 to 95)
Countywide Services 3.7369 4.2319
Lower & Middle Keys Fire & Ambulance 1.5780 1.9093
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722
Parks & Beaches 0.1658 0.1858
Local Road Patrol 0.5653 0.5629
Total 6.1451 6.9621
13.25%
20.99%
-27.14%
12.06%
-0.42%
13.30%
Unincorporated,Oist 6
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Card Sound Road)
Countywide Services 3.7369 4.2319 13.25%
Fire & Ambulance, Dist 6 0.5800 0.6413 10.57%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
Local Road Patrol 0.5653 0.5629 -0.42%
Total 5.1471 5.6941 10.63%
Unincorporated, Oist 7
(From intersection of 905 and Card Sound Road up Card Sound Road to the County line)
Countywide Services 3.7369 4.2319 13.25%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
Local Road Patrol 0.5653 0.5629 -0.42%
Total 4.5671 5.0528 10.63%
Key West, Key Colony Beach, Islamorada, & Marathon
Countywide Services 3.7369
4.2319
13.25%
lay ton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
4.2319
1 .9093
6.1412
13.25%
20.99%
15.55%
3.7369
1.5780
5.3149
,1..0
$423.19
$190.93
$7.22
$18.58
$56.29
$696.21
$423.19
$64.13
$7.22
$18.58
$56.29
$569.41
$423.19
$7.22
$18.58
$56.29
$505.28
$423.19
$423.19
$190.93
$614.12
Increase per
$100,000 of
taxable value
$49.50
$33.13
-$2.69
$2.00
-$0.24
$81.70
$49.50
$6.13
-$2.69
$2.00
-$0.24
$54. 70
$49.50
-$2.69
$2.00
-$0.24
$48.57
$49.50
$49.50
$33.13
$82.63
Issues concerning Florida Keys Coalition of Cities
Issue 1: Distribution of constitutional and other shared transportation fuel taxes received by Monroe County (on
a countywide basis) to the cities.
Background:
1. The Road and Bridge fund is funded from the following sources:
· Fund balance forward - Funds carried forward from prior years. Marathon and Islamorada have already
addressed the fund balance issue through inter local agreements...As a result ofthese interlocal agreements,
the County is spending $969,000 in the Village ofI~da and up to $1 million on Boot Key Bridge.
· Constitutional gas tax - Counties receive this reven~or dte acquisition, construction, and maintenance of
county roads. The BOCC has recently expressed their desire to include storm water management in all
County road projects. Expenses of$1 million per yea~ are anticipated for stormwater rnanagement.
· County fuel tax - While counties receive this tax, cities receive a municipal fuel tax as part of the State's
municipal revenue sharing program.
· Local option gas tax - Cities receive a portion of this tax that is negotiated and established through an
interlocal agreement.
· Ninth cent fuel tax - Budgeted revenue of $25,000. This revenue source is relatively immaterial.
2. In fiscal year 2002, we anticipate revenue of$5 million and expenses of$9.5 million in this fund.
3. Countywide services funded by gas tax - Social Services transportation, Veteran's Affairs transportation,
Engineering Department, Coordination with FDOT and FDEP concerning US 1 and the Overseas Heritage
TraiL
Response: Municipalities receive gas tax revenue from the State. Sorne gas tax revenue is distributed only to
counties. However, the County provides some transportation related countywide services that benefit city
residents as well as those that live in Unincorporated Monroe County.
The County has had a backlog of projects due to upcorning sewer work, but we are now at a point where
expenses are starting to exceed revenues. Also, the County has approximately 30 bridges to maintain. A single
bridge would cost rnillions of dollars to replace. Additionally, funds need to be available for hurricane response.
Issue 2: Ensuring that the countywide Fine and Forfeiture fund is not used to supplement or duplicate
unincorporated area municipal policing.
Response: See attached response from the Sheriff.
Issue 3: Ensuring that the services provided to the unincorporated areas through the GMSTU taxing authority
and the fire districts are funded solely by those districts.
Response: The GMSTU and the fire districts are funded primarily through ad valorern taxes, charges for
services, and licenses and permits. All of which are collected solely through those districts and can only be used
within those districts. In addition, the unincorporated portion of the half-cent sales tax helps to fund the
GMSTU. This issue was addressed with the Cities during last year's budget process with the County responding
as follows:
Background: Prior to fiscal year 2000, the unincorporated portion of the half-cent sales tax was put in the
general fund. Utilization of the unincorporated portion of the half-cent sales tax in the general-purpose
municipal service taxing district was supported by the cities.
Staff Recommendation: Do not move these revenues out of the unincorporated district. Florida Statutes clearly
identifies these funds as "derived on behalf of the unincorporated area ". Each of the cities receives a portion of
this revenue from the state.
JUL-22-02 14,01 FROM, Meso ADMINISTRATION
j,lf~riff
July 22. 2002
Jim Ru~rts
('uunty Adminil'llmlur
Mnnrnc ('uunty
I lOO Simonton Streel.
Kcy Wes1, Fl. .U040
I )ear Mr. Roherts,
ID,
PAGE 2
RICH ^ RO D. ROTH · SB mUFF OF MONROE COUNTY
5525 COLLEGE ROAD · KEY WEST, JiI.OUIDA :l3040
(J05) 296-2424 · FAX PUS) 21)2~"070. l-KUU-273-t'<.WS
- ---..-------.---..----....-.--.-.....----..---.--.- -- '- -..- -.- ------...-.-...-...-----.-- .__..._-~--
At the July )9, 2()()2 budget workshop, Ron Levy representing the Florida Keys Coalition of
(~itics rC4ucstcd clarification on why the Sheriff's Office Regional budget request Klr Llscal year
200:l is grcalt.~r than theSherifrs Oftice tntaJ .ret{ucst in fiscal year .2000. In order to ilIl1~1ratc _
this puint Mr. Levy quult.-d actual and proposcd budget fIgures from the I.aw Enforcement, Jail,
iUld Judicii11 fund (III 01).
As you :lrc lIWaTe. this fund (.'untains the budgets f()f a substance abuse trcal.ment program, police
impact fl.'Cs. puhlic works building maintenance charges. insurance. reserves. and court
::Idministmtinll ch:lrg(.'S. Given that these areas arc either not related to my office or hcynnd my
cnnlrul. I willlimil my rcsponse to the changcs in my RegionuJ budget.
The budget I'lr all services in fiscal year 2000 was $31,672,724. Uuring lhe hudgct proccss tilr
Iiscal year 2001 the County Commission made the decision to change their approach to funding
the Sht:rill"s hudget. As a n.-sult, it was split into two categories: Regkmal Scrviecs and
MuniciPill Pulicing. This change resulted in approximately 10% oftbc aggrcgate budget being
mOvclt inln a scpar~lte line item called municipal policing. The Regional budget ti)r 200 I WdS
$2K,() 17.070. 'I 'his budget incorporated a 6% salary increase. The operdting ~Uld capital line
items were not increased.
The J~e~i()nal budget fe)r 2002 wac; $29,782,601. 'The increase in this budgct is attributable tn a
7% salary increase. The operating and capital line items were not incrC'dsoo.
I huvc suhmitted :l propused budgot for fiscal year 2003 which totals $3I,H47.K84_ The budgcl
im:urpur<cs a sulary incrc&tse of6% and un increase of$251.781 in thc nperuling expense line
item.
P lC:1SC Icluk..' k/lUW if you rCt{uire further clarification on thiiO is..Clue.
Si~~ tfl4
I{ich:lrd I). Rolh
Sherifl (lj" MllllroC ( 'uunty
......_..n SI.II....
21r't;(, \ Iv..""..,., 1I,I:h.....\.
r udjnr h..,,".. I.~....II.. .l tltol."
11lIO;I'l"~.:\lN4 . 1-.\\ I:ljl'.) '.1" .t:'..!
M;or;olh..n SI~U.."
J Ill.' II.,......."" lliK'n....1Y
M....~lh"... ......i.I.1 .l.lll!ill
1"1"';) ;'..., .!'&;\(I . FAX (JIIS)1f1!' :',4'17
(..'''.....rA..~ St.atJOII
'!"IOIICl O".~r:;o:;a3 "iSh...."y
I~J.;"I\",."d... J:lorid;ll :l:lll;l'"
(;lC);') IIS3-7n21 . IWII. 1;141:>) H~i..l 'I:ln
!lipall.wood StaUo.
KKTln (Iv........~ IliKhw.,
T~vrrnj"l, J:!",l,l" .1..'\117')
tlOr,) K~.;I-U II . M l( (.'1(I~) lt5..1-3205
Appropriation Summary by OfficiallDivision
Ofcl/Division Name Proposed 03 INC/(DEC) 0/0 Change Adopted 02 Actual 0 I Adopted 0 I
CLERK OF COURTS 6,338,374 404,850 6.8% 5,933,524 5,773,958 5,552,869
B.O.C.C. 55,729,158 (7,069,575) -11.3% 62,798,733 22,979,385 54,786,667
COUNTY ADMINISTRATOR 490,028 40,957 9.1% 449,071 328,957 370,454
MANAGEMENT SERVICES 25,407,203 2,851,932 12.6% 22,555,271 16,640,131 20,866,835
PUBLIC SAFETY 9,224,506 531 , 152 6.1% 8,693,354 8,227,925 8,048,711
PUBLIC WORKS 70,140,151 1,990,601 2.9% 68,149,550 34,738,982 62,085,978
GROWTH MGMT 7,320,727 (447,535), -5.8% 7,768,262 4,246,597 5,742,743
COMMUNITY SERVICES 6,162,194 343,510 5.9% 5,818,684 4,761,013 5,580,572
VETERANS AFFAIRS 576,475 38,935 7.2% 537,540 483,033 503,022
AIRPORTS 5,601,882 26,339 0.5% 5,575,543 3,078,220 4,927,084
COUNTY ATTORNEY 903,063 44,523 5.2% 858,540 798,049 808,291
MEDICAL EXAMINER 552,918 668 0.1% 552,250 315,243 309,891
TRAUMA CARE ADMIN 1,920,039 (93,121) -4.6% ~013,160 533,351 2,127,761
TOC 21,789,406 734,287 3.5% 21,055,119 10,400,430 17,854,500
SHERIFPS BUDGET 42,753,857 3,096,892 7.8% 39,656,965 37,127,500 37,792,144
LAW ENF TRUST FND 1,900 0 0.0% 1,900 796,163 1,900
SUPV OF ELECTIONS 1,~3G,208 45,459 4.6% 984,749 974,382 975,873
TAX COLLECTOR 4,237,564 514,216 13.8% 3,723,348 3,283,886 3,658,027
STATE ATTORNEY 174,208 (19,238) -9.9% 193,446 137,117 151,402
PROPERTY APPRAISER 3,081,874 264,929 9.4% 2,816,945 2,295,671 2,745,080
PUBLIC DEFENDER 270,668 12,767 5.0% 257,901 249,627 246,270
COURT ADMIN 3,417,956 189,105 5.9% 3,228,851 2,520,795 3,120,079
CRIM JUSTICE PROC 76,000 0 0.0% 76,000 73,728 76,000
QUASI-EXTERNAL SERVICES 22,000 0 0.0% 22,000 10,775 22,000
Grand Total: 267,222,359 3,501,653 1.3% 263,720,706 160,774,920 238,354,153
37
EXHIBIT A
Analysis of Budget Increase
Operating Total
Budget Budget
Proposed 2002-2003 Total Budget $4,784,723 $4,929,973
Approved 2001-2002 Total Budget 4,542,175 4,670,175
Total Increase $242,548 $259,798
Percent Increase 5.34% 5.56%
Amount
Percent of
Increase
Components of Increase:
6% COLA/Merit (plus related benefits)
$276,503
Other Operating Increases/Decreases
(50,691 )
Transfer from Court Administrator's Budget
16,736
I
I
II
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'1,() ~J~
~~~
Total Budget Increase
$242,548
5.34%
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
BUDGET HISTORY
Approved Approved Approved Approved Proposed
1998-1999 1999-2000 2000-2001 2001-2002 2002-2003 Average
Budget Budget Budget Budget Budget Increase
Clerk to BOCC $830,941 $827,944 $828,375 $878,299 $967,733
Administration 272,350 275,165 273,598 273,700 242,314
Circuit Criminal 513,340 522,894 526,521 549,141 588,143
Circuit Civil 288,683 286,382 290,062 316,435 333,919
Circuit Family 97,010 113,719 104,113 108,137 111,912
Circuit Juvenile 73,914 72,758 76,275 79,180 83,448
Circuit Probate 44,924 43,736 44,604 46,555 48,696
County Criminal 377,841 368,454 382,311 411,528 441,384
County Civil 163,140 159,923 157,582 169,037 183,038
County Traffic 480,299 490,202 505,032 536,445 572,916
Jury Management 57,397 59,878 60,594 62,058 84,999
Recording 281,686 307,349 314,155 333,396 359,058
Records Management 236,153 236,775 239,570 246,289 253,878
Information Systems 430,198 449,372 482,065 531,975 513,285
Total Operating Budget 4,147,876 4,214,551 4,284,857 4,542,175 4,784,723
Debt Service 152,000 152,000 140,000 128,000 145,250
Courthouse Renovation -
Office Furnishings 0 75,000 0 0 0
-----.- -----._---- -----------"-- --- ----------- -------_.~ ----
Total Budget $4,299,876 $4,441,551 $4,424,857 $4,670,175 $4,929,973
Annual Increase:
Operating Budget 2.89% 1.61% 1.67% 6.01% 5.34% 3.50%
Total Budget 6.66% 3.29% -0.38% 5.54% 5.56% 4.14%
Position Control 98.0 98.9 98.9 99.9 100.0
Budget Increase History J
:: r :~=-----~--:---=--=-___--=-----------------~--II I
~ $3 r r ~ Total I
.2 I O~~~i
~ $2 I Budget
$1 I C_]
$0--'--- I I
1998-1999 1999-2000 2000-2001 2001-2002 2002-2003
Fiscal Year
10
MONROE COUNTY, FLORIDA
CLERK OF THE CIRCUIT COURT
OPERATING BUDGET SUMMARY
Proposed Approved Proposed
2002-2003 2001-2002 Increase Percent
Budget Budget (Decrease) Increase
Clerk to BOCC $967,733 $878,299 $89,434
Administration 242,314 273,700 (31,386)
Circuit Court
Circuit Criminal 588,143 549,141 39,002
Circuit Civil 333,919 316,435 17,484
Circuit Family 111,912 108,137 3,775
Circuit Juvenile 83,448 79,180 4,268
Circuit Probate 48,696 46,555 2,141
Total Circuit Court 1,166,118 1 ,099,448 66,670
County Court
County Criminal 441,384 411,528 29,856
County Civil 183,038 169,037 14,001
County Traffic 572,916 536,445 36,471
Total County Court 1,197,338 1,117,010 80,328
Jury Management 84,999 62,058 22,941
Recording 359,058 333,396 25,662
Records Management 253,878 246,289 7,589
Information Systems 513,285 531,975 (18,690)
Total Operating Budget 4,784,723 4,542,175 242,548 5.34%
Debt Service 145,250 128,000 17,250
Total Budget $4,929,973 $4,670,175 $259,798 5.56%
r--- Operating Budget I
Distribution by Department for the Fiscal Year 2002-0~
1.8% 5.1%
. Clerk to BOCC . County Court-~l
. Administration . Recording I
. Jury Management . Records Management
l III Circuit Court . Informat. ion Syste.~ms I
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Ad Valorem Millage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
Unmcorporated, Dlst 1
(Unincorporated area from Stock Island to Tavemier from Mile Marker 4 to 95)
Countywide Services 3.7369 4.1878
Lower & Middle Keys Fire & Ambulance 1.5780 1.9093
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722
Parks & Beaches 0.1658 0.1858
Local Road Patrol 0.5653 0.5629
Total 6.1451 6.9180
12.07%
20.99%
-27.14%
12.06%
-0.42%
12.58%
Unincorporated,Dist 6
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Card Sound Road)
Countywide Services 3.7369 4.1878 12.07%
Fire & Ambulance, Dist 6 0.5800 0.6413 10.57%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
local Road Patrol 0.5653 0.5629 -0.42%
Total 5.1471 5.6500 9.77%
Unincorporated, Dist 7
(From intersection of 905 and Card Sound Road up Card Sound Road to the County line)
Countywide Services 3.7369 4.1878 12.07%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
Local Road Patrol 0.5653 0.5629 -0.42%
Total 4.5671 5.0087 9.67%
Key West, Key Colony Beach, Islamorada, & Marathon
Countywide Services 3.7369
4.1878
12.07%
Layton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
3.736'9
1.5780
5.3149
4.1878
1.9093
6.0971
12.07%
20.99%
14.72%
'/ ( /'l
$418.78
$190.93
$7.22
$18.58
$56.29
$691.80
$418.78
$64.13
$7.22
$18.58
$56.29
$565.00
$418.78
$7.22
$18.58
$56.29
$500.87
$418.78
$418.78
$190.93
$609.71
Increase per
$100,000 of
taxable value
$45.09
$33.13
-$2.69
$2.00
-$0.24
$77.29
$45.09
$6.13
-$2.69
$2.00
-$0.24
$50.29
$45.09
-$2.69
$2.00
-$0.24
$44.16
$45.09
$45.09
$33.13
$78.22
Ad Valorem Millage Summary
Proposed Fiscal Year 2003
Rollback
Millage
Taxes per
% over $100,000 of
Millage Rollback taxable value
Unincorporated, Dist 1
(Unincorporated area from Stock Island to Tavernier from Mile Marker 4 to 95)
Countywide Services 3.7369 4.1658
Lower & Middle Keys Fire & Ambulance 1.5780 1.9093
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722
Parks & Beaches 0.1658 0.1858
Local Road Patrol 0.5653 0.5629
Total 6.1451 6.8960
11.48%
20.99%
-27.14%
12.06%
-0.42%
12.22%
Unincorporated,Dist 6
(Mile Marker 95 up US 1 to County line and up 905 to intersection of Card Sound Road)
Countywide Services 3.7369 4.1658 11.48%
Fire & Ambulance, Dist 6 0.5800 0.6413 10.57%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
Local Road Patrol 0.5653 0.5629 -0.42%
Total 5.1471 5.6280 9.34%
Unincorporated, Dist 7
(From intersection of 905 and Card Sound Road up Card Sound Road to the County line)
Countywide Services 3.7369 4.1658 11.48%
Planning, Building, Code Enf, Fire Marshal 0.0991 0.0722 -27.14%
Parks & Beaches 0.1658 0.1858 12.06%
Local Road Patrol 0.5653 0.5629 -0.42%
Total 4.5671 4.9867 9.19%
Key West, Key Colony Beach, Islamorada, & Marathon
Countywide Services 3.7369
4.1658
11.48%
lay ton
Countywide Services
Lower & Middle Keys Fire & Ambulance
Total
3.7369
1.5780
5.3149
4.1658
1.9093
6.0751
11.48%
20.99%
14.30%
$416.58
$190.93
$7.22
$18.58
$56.29
$689.60
$416.58
$64.13
$7.22
$18.58
$56.29
$562.80
$416.58
$7.22
$18.58
$56.29
$498.67
$416.58
$416.58
$190.93
$607.51
Increase per
$100,000 of
taxable value
$42.89
$33.13
-$2.69
$2.00
-$0.24
$75.09
$42.89
$6.13
-$2.69
$2.00
-$0.24
$48.09
$42.89
-$2.69
$2.00
-$0.24
$41.96
$42.89
$42.89
$33.13
$76.02