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03/20/2002 Agreementc 4J`4 �y cuip'` °G ui • ib :,• o °Q CouwT • f CLERK OF THE CIRCUIT COURT MONROE COUNTY BRANCH OFFICE MARATHON SUB COURTHOUSE 3117 OVERSEAS HIGHWAY MARATHON, FLORIDA 33050 TEL. (305) 289 -6027 FAX (305) 289 -1745 MEMORANDUM MONROE COUNTY COURTHOUSE 500 WHITEHEAD STREET KEY WEST, FLORIDA 33040 TEL. (305) 292 -3550 FAX (305) 295 -3663 BRANCH OFFICE PLANTATION KEY GOVERNMENT CENTER 88820 OVERSEAS HIGHWAY PLANTATION KEY, FLORIDA 33070 TEL. (305) 852 -7145 FAX (305) 852 -7146 DATE: May 9, 2002 TO: Dent Pierce, Director Public Works Division ATTN: Beth Leto, Administrative Assistant Public Works Division FROM: Pamela G. Hanc ck Deputy Clerk At the March 20, 2002, Board of County Commissioners meeting the Board granted approval and authorized execution of a Preventative Maintenance Agreement with York International for the York Centrifugal Chiller and associated cooling tower at Jackson Square. Enclosed is a duplicate original of the above mentioned for your handling. Should you have any questions please do not hesitate to contact this office. Cc: County Administrator w/o document County Attorney Finance File/ M aintenance Agreement Customer Dame, Jackson Square- Monroe County Customer Address: 600 Whitehead Road Key West, FL FULL- MAINTENANCE CONTRACT Entire Chiller Plant Equipment Address: Same as Above York International Representative Name: Ben Bigio Title: Area Supervisor Date- January 9, 2002 E• FtJLL- MAINTENANCE PROGRAM YORK will provide a complete program of preventive maintenance on the systems and equipment listed in "Schedule A ". To maintain the equipment in good working order, factory- trained technicians will perform all preventive maintenance tasks in accordance with the guidelines Issued by YORK engineering or other manufacturers. This maintenance program meets the manufacturer's requirements to properly maintain and service your equipment. All work will be erformed Burin normal YORK workin hours unless otherwise indicated in the supplemental servic_ of this Ag ree men t. The Annual Preventive Maintenance program includes Five Operating inspections and ONE annual shut -down preventive maintenance to evaluate equipment status and brush clean condenser tubes. We will also perform oil change, and other functions, as per YORK guidelines, preparing the units for the next cooling season. Also, YORK will provide a written report of findings, corrective actions, and recommendations following each visit. A list of recommended spare parts will be provided. SUPPLEMENTAL SERVICES A. Total Service Coverage - provides all parts and labor required to keep Included Not Included the equipment listed in "Schedule A " in prope- operating condition. This level X of service cf=ers the maximum protection against unpredictable repair expenditures, as we;l as ensureF reiiabi!i!y and off cierc . B. Around - the -Clock Emergency Service, 7 Days/Week -YORK technicians wil! respond to ensure proper and reliable operation of items as x lister: and designated in "Schedule A ". 24 hours a day - 7 days a week (including holidays). C. Inspections -In the YORK will pertorm Five aspect o s?year and p�� arn�ali�ba above, inspectior on the equipment �;overed by this agreemen± X D. Refrigerant Conservation Services- YORK Certified Techniciars will perform additioral leak detection activities and other services, including the use of storage and recycling equipment, in order to ensure compliance with X the Clean Air Act and other s=ate and local regulations on all iterns contairing C =C and �CFC refr.gerants I1sted in "Schedule A 11 York will cover up to 1 J% of refri Brant �t ar a an2ually on each_ lore of egu�ment l isted. >F� PRICING AND PAYMENT The annual price of this Agreement for the ,;ackson Square Chiller Plant shall be $ 11 952 00 and is payaN monthly at S 995.00 upon receipt of the invoice. SPECIAL CONDITIONS I. A discount of 1Uci of, standard raxC_ Will be applled foi all "'. perfurnled uuLs of this aje,;mcllt. 2. Eddy Current Testing is not oa-t of this Ltgreement but :, racommendeu aver (? the Evaporltcrs �) 4'eor3 for <�onden ers and even (3) }cars t�•r 3. Up to l(i of Refrigerant charge is covered annually wider this agreenicrit. TERM OF THIS AGREEMEN The term of t ', Agree, er hall oe one (1) year ommencir,g expire — 200 0 shall then anniversary dat of thi Agreement runless renewed by m ,u ritten consent) which shat' be the After the first 12 mon`,hs, the price is subject to an annual esca,ation based on (11 cost changes :n overhead and union -based raves (2) the wholesale price incley, for metal and rr.elsl products. TERMS AND CONDITIONS This Agreement is subject to the terms and conditicns on the back of th s page. Customer (Jame: Jackson Square Address: K( J 1Nkt, FL Accepted By Pdame: �54v y Ho d. nx��r L. OnN& CLERK APPROVED AS TO FORM AND L L SUFFICIE BY A NE H N s Offered by YORK International, Representative Name: Benjamin Bigio Title: Area nnsor Date: OhllatV 012 002 APPr'bved by YOR* International (dame 61tUic. - j�Wc BAilsa _ Title t7iSiX t c.T�ti��ar� r)-Ite o)L_ f SCHEDULE A EQUIPMENT INCLUDED IN THIS AGREEMENT EQUIPMENT TYPE QTY. MANUFACTURER COOLING TOWERS MODEL # 1 CONDERSER WATER 1 PUMPS C HILLED WA TER P UMP S 1 FRESH AIR AHU 1 - -_ CENTRIFUGAL CHILLER 1 YORK YTG1A38: NOTES 15 HP 15 H 15 TON -� 217 TO F Annual Preventive Maintenance & Inspection Program for Chillers Th; following tasks are performed once a year during a shutdown period in order to properly evaluate your equipment status and prepare your unit for the next cooling season: 1. Checking fire Compressor —Motor As for the following iterrts and pecfontrirtg P?�i tasks as indicated: • Recording Voltages and .Amperes • Meging and recording motor winding resistance • Lubricating open ntolor • Checking the alignment on open motor drive units • Checking the coupling • Checking seals • Checking inlet vane operator and linkage; Lubricating whare required 2. Checking the Compressor Oil System for the following items: • Changing oil on Centrifugal units only, oil filter and deer on all units. • Conducting analysis on oil at an independent laboratory • Checking oil pump. seal and motor • Checkine heater and thermostat • Checking all other oil s�•'.tent cornprntents includin? cooler, strainer and solenoid valve ,vh�ra applicable. 3. Checking 'Motor Starter and perfonnui the f��llo�ving tasks: • Running diagnostic check • Cleaning contacts or recommending replacement • Checking linkage • Meging motor • Checking all terminals and tiglttelting connections • Checking overloads, and calibrating • Cleaning or replacing air filter where required • Dry running starter (or before start -up): checking status light. 4. Review the New Graphic Control Panel for file follo\\1u,e items: • Ruruwing diagnostic check c& Q C ollin')] Panel • C'heci;ine salty shutdo\\n operaticm • Checkine all tenninals -md tiehtening ccnn ,2ction • Checkine Display Data accuracy and see p. 5. For Centrifugal Chillcr. RcvleC , ing the Purr L"nit 6.11 llru 1"'11mvir;11 ilclw> • inspecting the opera[ <vl of t11e unit ` f 4 • Changing oil • Cleaning the sight glasses • Cleaning orifice in flee liquid feedline to coil • Cleaning the foul gas strainer • . Cleaning solenoid valves • Cleaning purge drum. checking and cleaning float valves; replacing gaskets as necessary: • Checking heater operation • Checking all other components for propor condition and operation; recording pre sure control sQt point 6. Checking the Condenser for the fol!o% \-ing items: • Checkine the water flow • Checking flow switch operation • Removing condenser head and inspecting end sheets • Mechanically finish cleaning condenser water tubes to be performed by YORK personnel. 7. Checkine the Cooler for the following items: • Checkine water flow • Checking flow switch opera(ion • Checkine refrigerant level 8. Checking the System for the following items: • Conducting a leak check and ide tifj•ing L aak sources • Adding refrigerant is not included • Recording condition of sight glasses • Checkine the refrigerant cN-cle to Verifi the proper operating haL cc • Checkine condenser water and chilled water heat transfer 9. General items included: • Repairing insulation removed for inspection and maintenance procedures • Cleaning equipment and surrounding area upon completion of work • Consulting with the operator • Reposing deficiencies and repairs required OPF'R -VI ING SI ASON 1 \Sl');c"1'IO \S (Peri During Rr.uline ;n p�ciic:nj The folkming inspection items ensure % unit ie operutin. reli:tbh .rnd efticientl� thr�►uyh the cooling season. - f 5 1- Inspecting chiller and adjusting safer' C01111 2. Checking purge operation 3: Checking operation of control 4. Checking oil and refrigerant levels S. Checking operation of lube system G. Checking the oil rettim system 7. Checking operation of motor and starter t{. Itccordin` operating conditions 9. Checking log and reviewing chiller and system operation with operator 10. Conducting, routine Maintenance as recommended and required 1 1 . l ,ogeing and reporting repairs and Darts that are requir d f Annual Preventive Maintenance & Inspection Program for Cooling Towers A. 'The Annual Equipment Shutdown Inspection and P)!I I 1k)1lowine tasks are perfonned ono each year during a shutdo- nl period in order tc pr'T.1.1 IValuate sour eiluipment status and prepare \'< unit 1<�r the nax1 cooling season: 6 I . Inspecting the general condition of unit 2. Cleaning debris from uni( 3. Cleaning and flushing sump 4. Cleaning sump strainer g Checking and adjusting sump water level 6. Inspecting heat transfer section and reporting on condition 7. Inspecting seraY nozzles or water distribution pans �• Checking and adjusting fan belt tension (if applicable) 9. Checking unit for unusual noise or vibrations 10. Checking tan bearing locking collars 11. Checking motor voltage and current 12. Lubricating tan shaft hearings (if applicabL) 13 Lubricating motor base adjusting screw 14 Checking fan for rotation X6111OL11 obstrur.1ion 15. Checking fan and pump motor for proper rotation 16. hispecting gear box oil for water and other foreign materials B. Operatinty Season Inspections (Perfornned During Routine Inspection) The folloNN:ing inspection items ensure your unit is operating reliably and efliciesitl\ tlirougls the cooling season. 1. Inspecting the general condition of unit 2. Cleaning debris from unit 3- Cleaning sump strainer 4 . Checking and adjusting susul� Vvater level 5 Inspecting heat transfer section rind reporting on conditicm 6. Inspecting sprat' nozzles or water distribution pans 7. Checking and adjusting fan belt tension 8. Checking unit for unusual noise or vibration U• Observing oil level in gear box and adding ;when necessan7 (if applicable 10. Lubricating fan shaft bearings (if applicable-) Annual Preventive Maintenance & Inspection Program for HN'AC System Watel- Pumps �• OPeritint! Inspection (Perl During ?Zoulin,f [nsperl)on) 1 . Starling pumps and verikIng proper operatic,n f 2. Measuring pressure drops tvitli the system to verify proper operation, if gauges are available 3. Ltspecting motor — pump coupling connections Q. Annual Shutdown Inspection 1 Checking and cleaning pump strainers if isoijiticnn valve are installed and x•rorkin�, properly 2. Greasing motor bearinIns 3. hlspe.:1i112 coupling corblections for condition and proper operation f s � 1 ANNUAL PREVENTIVE MAINTENANCE & INSPECTION PROGRAM FOR AIR HANDLING EQUIPMENT A. Season start -lp Propalfabonand Awjw Inspection The following tasks prepare your equipment for cooling duty with reliability, safety and efficiency: 1 Verifying the integrihr of all flexible duct connections to the unit Checking amps and volts of the fan motor Checking the operation of motor starters 4 Inspection the cabinet for air /crater leaks 5 Observing the integrity of insulation 6. Verifying damper operation 7. Inspect the coil area including coil fans, clean coils during regular working hours. 6. In heating applications, checking the operation of heating mechanisms anc safety 9. Verif ling tr.e overall operation of the unit and discussing operatm.g experierce w. th customer personnel B. Opem" season hspocljom The following inspection items ensure your unit is operating reliably and effr, entiy I. Inspecting the spring isolators for proper tension and unit f,oat 2. Verifying that flexible duct connections are intact 3 Checking fans for excessive vibration 4 . Checking magnetic starter - , peration Of applicable) b. Inspecting begs and pulleys durinc operation E. Verifying the tightness of motor mounts 7. Inspecting cabinets for air and water leaks 8. Inspecting the condition of air filters 9 Checking water or s ?earn coils for cleanliness (if aop1,cable) 10. Checking the operation of elect or gas -fired heating units 1 " Checking the inlet screens to- cleanliness and blockages 9 TMLS AND CONDITIONS M Ai'ITEN NC' . CONTRACTS EXCLUSION L is understood that the following are not the responsib7ity of the Company under this Agree lent: a. Operation of the equipment b. Services, repairs or replacement necessibled by misuse, improper oaaratior, continued operation of covered equipment against Company recommendations. or negigence of customer, customer's employees, agents, contractors or invitees. C. Correction or replacement of equipment or components damaged due to corrosion, lack of p operwater Company. treatment, vibration, electrolytic action, or other causes beyond the cortrrol of the d. !nspections, aiteretions or replacements required by insurance companies, municipal or governmental authorities. e Replacement of major components which cannot be repaired due to age or unavailability of replacement parts. f. P.aplacement or servicing of equipment or components such as pnouma6c piping, fuses, startere, circuit breakers, disconnect sw•ilchec, electrical and control wiri.ig, plumbing, r:o m- moving parts such Be pressure vessels, tubes. panels, duct work, structural supports, and decorative casings unless specifically i Uded in this Agreement g. In the evert that repairs or replacements perforated by Company are a recoverable cost or an allowable claim under any policy of insurance under which Customer is an insured patty (Frirnary, additional, or otharwiee) or a loss payee. Customer agrees to present such claim to the insurer and to diligently pursue such claim. and Customer further agrees that Company shall be entitled to payment for such repairs or replacements to the extent Cusamer receives payment from the imsuret. Upon request by Company, Customer shai as sign is rights under and for such claim to Company. h. The work shall not include the detection, abatement, encapsulation. or removal of asbestos or products, materials, or egitiprnert :ontaiiing ashes os. Customer shall redly Co rp ;ny in writing if any such hazardous materials, including without limitation asbestos, are present at thejob site. Customer shall take adequate precautions tc protect Company, 1s cmp{orees. agents and subcontractors from such hazardous materials and will arrange for others to remove or encapsulate such hazardous materials t necessary for the performance of thin Work. Customer agrees to indemnify and save Company, is employees, agents and subcontractors harmless from and against any loss, injury (nclud:ro death) or liability of any nature ansing out of or resulting from exposure of ary person or property to hazardous materials at the job site. �— NITIAL INSPECTION During the first 30 drys of this Acreement or upon seasonal start -up, if Company should find ary equipment covered under this Agreement to be in reed of repair and replacement, Oo. ny will inform the Customer in writing of the eq uipment condition. and the proposed corrective a:bcrt. When the Company so notes t to Customer, it is undertood that Company rill not be responsible for the present a, future repair orreplacement, or operability of the equipment until such a time the equipmentis restored to a conditior acceptable to Company. CUSTOMER RESP IB( IT S In order to pewit Company to property perform the services included in this agrsament. Customer agrees: a. To provide reasonable and timely access to all equipment covared in Ill's Agreement. b. To allow Company to start and stop equipment, as necessary. c. Unless otherwise included in this Agreement to provide wztertreatment, as appropriate, for the proper functioning of the equipment covered in this Agreement d. To provide proper disposibon of used oil and contaminated refrigerant in accordance with applicable laws and regulations. e. That the Company's responsibility for replacement refrigerant under the Agreement shall not exceed ten percent (10 %) of the rated system charce per yea,-. Customer shall be rosponrible for the cost of any additional replacement refrigerant LIU!TATIOtZ OF LIADILITIES Company shall not be liable for personal injuries or property damage arising from causes beyond its reasonable control or without its fault or negligence. Ncr shell Company be ' iable for any dales or default in performing hereunder if such delay or default is caused by any condition or ciroumaten.e beyond Company's reasonable control, such as, but not limited to, govemmental restrictions, slrkes or other labor troubles, acts of Gad, interruption or ilegulatities in electrical power or telephone services, embargoes, or unavadebili!y of materials or parts. In no event shall Company liability for direct or compensatory damages exceed the payments received by Company from Customer under this cortrast nor shall Company be liable for any spacial. indirect. consequential or incidental damages of any nature. The forgoing limitations on damages shall apply under all theories of liability or causes cf action, including but not lim3ed to contract warranty, tort (rchding negligence) and strict liability and shall inure to the benefit of Company's supplies and subcontractors. WARRANTY Company warrants that the work perforated hereunder shall be done in a workmanlike manner and that all Company manufactured parts and components shall be Lee frorn detects ir. workmanship and materials. This warranty shall be effective for a period of ninety (00) days from the dale the wort is done or the part or component is installed or until the date on which this Aors:m ption, ert any tarn, es rat, whichever first occurs. The Cuctomers remedy, should any breach of the warranty occur, shall be forthe Company to re perform defective coedit or to repair or replrce, a! Company; o pi ales :ompcnents which are shown !o Company's satisfaction, to be defective, provided titat Customer gtvoa Company notice promptly upon discovery of the defect FF THE WARRANTY kJO REMEDIES SET FORTH ABOVE ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES AND REMEDIES, EXPRESS tOF? IMPLIED, ,N LAW OR IN FACT, NCLIAING THE vVARPJJJTIES OF MERCHANTABILITY AND FITNESS POR A PARTICULAR PURPOSE. THE WARRANTIES CONTANED HEREIN SET FORTH CUSTOMER'S SOLE AND EXCLUSNE REMEDY IN THE EVENT OFA DEFECT IN WORKMMISHIP OP, MATERIALS. 1 tKAAEK01 Company may termnale this Agreement upon written notice to Customer in the even; that (1) any sums or m i due and payable under this Agreement are not paid when due; or r?) altaraions. addit repairs ire made to covered equipment by oth. Either pa y tertninare This Agreement upon t ersary date of this A.greosmere provided that Written notice of such termination is recrrred by the other party at least thirty (3C) days poor to the anniversz either party shave be cable ers to h er y for any reason because of such termination atthe arrive ee date. DISPUTES CHOICE CE LAW ANC COSTS z5+,4 p F F I r ® ate ven e- to MonrmCemid F 1v,.'J This contract shag be deemed to have been entered into and chall be govs ed tho laws of the contract. or the b each thereof, shall, in lieu of court action, be submitted o orb lien in accordarce with t to C rciai Arbitration Roles of the Amaricon A. upor.lh: award rendered by the srb!tmtor(s) maybe entered in any tour of compcienijurisdicticrt The site of the arbitrations nra, u ea3 ' an y ju the ties parties. The par agree that in any a rbitr at ion l th! t e y e ed an Jfher 31te 7b g1U ;Ua � agr cd chve each shat! be entitled to discovery �f the th F Federal Rules of Civil Procedure, provided. horaaver that ary such discovery shall be cpmpleied months ffrom te date within (ear (4) wm s i ed wdh tt7e American Arbitration Association. bm the event t becomes necessary for Company to incur any costs o: expenses in the cello em uslomer, or to enforce any rights or privileges hereunder. Customer shall. upon demand, reimburse Cor!pary for all such costs and expenses firclud,np Mach 11. b. b, ou n a.., cod t rif e A rlairrs arisitg out cf w relating to the performance or non - performance of this contract rr4ist be commenced within ore (1) year from the date the claim arose Failure of ether party to comply with this Imitation shall constitute a voluntary and knowing waiver cf such claims. ENTIRE AGREE LEhfT Nihon executed L•ythe panios and approved by Company's authorized rsprazentatve ih s Agreemert contain; the antre agroement between the pa ,sec with racpoct to the serv,cec covered heroin. No other roprasentations, warranties, or atatemonts (whether expressed in cus'tomer's putchaoc order or otherwise), shall be bindilg upon Ccmpan; unless expressly agreed :o m writing by Companys authorized representative. YORK INTERNATIONAL FRBVSWATM MAnnTb ANCS kC)RCEWNT (Y t Ca=iitigxi cTdllac ad sc nd lod 000Ugg tourer at 73ckson Squam) 'TA9 WITNE9SIV1WREOF, ttte Parties have herouow sd their hands and seal, the day and year fiiSt vl n4qu 4 rex esr KOY HACrE. cL•RK y : Al �� ♦ tiN� B By. Cot r �; ei "ry� MARION GAIL BOSSE MY COMMISSION Y CC 835178 EXPIRES: September 10, 2003 t Swded I Notary Public Underwrilere YORK AnO By: Wit = i TAk 7 �S iYLlc T ��• �. I BOARD OF COUNTY COMMISSIONERS OF MONROE CO TY, FLORIDA BY MAYOR /CHAIRPERSON N O - n :.0 � O Py F 70 C-) Z- rri O CD M r d M U7 O