2007-JAGC-MONR-3-P3-061
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
October 26, 2006
TO:
Salvatore Zappulla, Director
Office of Management & Budget
ATTN:
FROM:
Dave Owens
Grants Management
Pamela G. Hanc~
Deputy Clerk f:Y
At the October 18, 2006, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Certificates of Acceptance of Subgrant Awards between Monroe County and the Florida
Department of Law Enforcement for programs funded by the Edward Byrne Justice Assistance
Grant Program, as follows: Monroe Youth Challenge Middle School Program II,
2007-JAGG-MONR-I-P3-069, in the amount of $30,000.00; Family Jreatment Drug Court III,
2007-JAGG-MONR-2-P3-068, in the amount of $37,301.00; and -Boys and Girls SMART _
Marathon Area III, 2007-JAGC-MONR-3-P3-061, in the amount of $22,500.00. Enclosed is a
duplicate original of each.
Contracts with providers of programs funded by the Edward Byrne Memorial Justice
Assistance Grant Program, as follows: Boys and Girls Club, that provides S.M.A.R.T. Gang
Prevention, in the amount of $30,000.00; and Care Center for Mental Health, that provides
Family Treatment Drug Court, in the amount of $49,735.00. Enclosed is a duplicate original of
each.
ContJracts with human service organizations funded by the County for Fiscal Year 2007,
for which funding recommendations are made by the Human Services Advisory Board, as follows:
AIDS Help, Inc., that provides facilities and services for supportive services to mY-infected
residents, in the amount of $36,000.00; The Care Center for Mental Health, that provides facilities
and services for mental health, in the amount of$345,000.00; The Florida Keys Children's Shelter,
Inc., that provides facilities and services for shelter and counseling to youth and families, in the
amount of $200,000.00; Florida Keys Outreach Coalition, Inc., that provides facilities and
services to provide shelter to homeless individuals and families, in the amount of $60,000.00;
Fountains of Living, Inc., that provides facilities and services for an assisted living facility for
senior citizens, in the amount of $5,000.00; United States Fellowship of Florida, Inc., that
provides facilities and services for assisted living facilities with limited mental health support in
Monroe County, in the amount of $65,000.00; Higher Love Mission Outreach, that provides
facilities and services for assistive services for disadvantaged residents, in the amount of
$5,000.00; The Monroe Association for Retarded Citizens (MARC), Inc., that provides services
for mentally retarded citizens, in the amount of $205,000.00; PACE Center for Girls, Inc., that
provides facilities and services for education, counseling, training, and advocacy for at-risk young
women, in the amount of $75,000.00; Rural Health Network of Monroe County, Florida, Inc.,
that provides facilities and services related to outreach and enrollment activites for the Florida Kid
Care Program and medical and dental services to the disadvantaged citizens of Monroe County, in
the amount of $80,000.00; Samuel's House, Inc., that provides facilities and services for women
and children's housing and support, in the amount of $110,000.00; and Womankind, Inc., that
provides facilities and services related to women's health care, in the amount of $100,000.00.
Enclosed is a duplicate original of each.
Contracts with non-profit service organizations funded by the County for Fiscal Year
2007, these organizations do not apply to the Human Services Advisory Board, they are funded
directly by the Board of County Commissioners as line items in the budget, as follows: The
Exotic and Wild Bird Rescue of Florida Keys, Inc., that provides facilities and services for wild
and exotic bird rescue programs, in the amount of $12,000.00; The Florida Keys Wild Bird
Rehabilitation Center, Inc., that provides facilities and services for wild bird rescue programs, in
the amount of $12,000.00; The Historic Florida Keys Foundation, that provides facilities and
sservices for the development, coordination, and promotion of historic preservation, in the
amount of $30,000.00; The Marathon Wild Bird Rescue, Inc., that provides facilities and services
for wild bird rescue programs, in the amount of $12,000.00; Monroe Council of the Arts
Corporation, d/b/a Florida Keys Council of the Arts, that provides facilities and services for the
development, coordination, and promotion of the arts, in the amount of$75,000.00; Rural Health
Network of Monroe County, Florida, Inc., that provides facilities and services related to primary
care medical services to the disadvantaged citizens of Monroe County, in the amount of
$360,000.00; and Upper Keys Community Pool, Inc., d/b/a Jacobs Aquatic Center of Key Largo,
that provides a swimming pool and related facilities, in the amount of $225,000.00. Enclosed is a
duplicate original of each.
Program Generated Income Agreement, Subgrant Project No. 2003-CJ-5A-22-54-0 I-Ill
between Monroe County of the Florida Department of Law Enforcement for the FY 2003 Sunrise
House Trarlsitional Housing for Recovering Homeless Men III Program, provided by Florida
Keys Outreach Coalition. Enclosed are three duplicate originals, executed on behalf of Monroe
County, for your handling. Please be sure to return the fUlly executed "Monroe County Clerk's Office
Original" and the "Monroe County Finance Department's Original" as soon as possible.
Program Generated Income Agreement, Subgrant Project No. 2004-CJ-B-1l-54-01-017
between Monroe County of the Florida Department of Law Enforcement for the FY 2004 Sunrise
House Transitional Housing for Recovering Homeless Men IV Program, provided by Florida
Keys Outreach Coalition. Enclosed are three duplicate originals, executed on behalf of Monroe
County, for your handling. Please be sure to return the fUlly executed "Monroe County Clerk's Office
Original" and the "Monroe County Finance Department's Original" as soon as possible.
Should you have any questions please feel free to contact our office.
cc: County Attorney
Finance
File
FDLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Gerald M. Bailey
Commissioner
SEP 1 2 2008
The Honorable Charles McCoy
Mayor
Monroe County Board of Commissioners
530 Whitehead Street
Key West, FL 33040
Re: Contract No. 2007-JAGC-MONR-3-P3-061
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 22,500.00 for the project entitled, BOYS AND GIRLS SMART - MARATHON AREA
III. These funds shall be utilized for the purpose of reducing crime and improving
public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the projElct number and title.
Your attention is directed to the Standard Conditions of the subgrant. These conditions
should be reviewed carefully by those persons responsible for project administration to
avoid delays in project completion and costs reimbursements.
The encllosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service. Integrity' Respect. Quality
The Honorable Charles McCoy
Page Two
We loof( forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/410-8700.
Sincerely,
~~'f~ ~~r~
Ad~~~:or
CHW/JP/jj
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2007-JAGC-MONR-3-P3-061, in the amount
of $ :~2,500.00, for a project entitled, BOYS AND GIRLS SMART - MARATHON
AREA III, for the period of 10/01/2006 through 09/30/2007, to be implemented in
accol"dance with the approved subgrant application, and subject to the Florida
Department of Law Enforcement's Standard Conditions and any special conditions
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MONROE COUNTY ATTORNEY
PROVED AS T RM:
f7~~
N TILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Dale ~- .fl.. ""
-
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: SEP 1 2 2006
Grant Period: From: 10/01/2006 TO: 09/30/2007
Project Title: BOYS AND GIRLS SMART - MARATHON AREA III
Grant Number: 2007-JAGC-MONR-3-P3-061
Fedel'al Funds: $ 22,500.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 22,500.00
State Purpose Area: 04A: Community Crime Prevention
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 10,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-110 or A-102, as applicable, and A-21, in their entirety. II is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
~~~.Qr'" L II. ~J.oI
Authorize~
Clayton H. Wilder
Admilnistrator
Date
q, /J... () (p
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Subgrant Recipient
Organization Name:
County:
FEID OR SAMAS:
Monroe County Board of Commissioners
Monroe
59-6000749
Chief Official
Name: Charles McCoy
Title: Mayor
Address: 530 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3430 Ext:
Fax: 305-292-3577
Suncom:
Email: boccdis3@monroecounty-ft.gov
Chief Financial Officer
Name: Danny Kolhage
Title: Clerk
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3550 Ext:
Fax: 305-295-3663
Suncorn:
Email: dkolhage@monroe-c1erk.com
Application Ref #
Contract
2007 -.lAGC-500
2007 -JAGC-MONR-3-P3-061
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Implementing Agency
Organization Name:
County:
FEID OR SAMAS:
Monroe County Board of Commissioners
Monroe
58-6000749
Chief Official
Name: Charles McCoy
Title: Mayor
Address: 530 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3430 Ex!:
Fax: 305-292-3577
Suncom:
Email: boccdis3@monroecounty-fi.gov
Projec;t Director
Name: David Owens
Title: Grams A.dministrator
Address: 1100 Simonton Street
City: K,ey \fiest
State: FL Zip: 33040
Phone: 305-;>92-4482 Ext:
Fa,,: 305-292-4515
Suncorn:
Email: owens-david@monroecounty-fl.gov
A.pplication Ref #.
Contract
2007 -.JAGC-500
2007 -JAGC-MONR-3-P3-061
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Genercll Project Information
Project Title: BOYS AND GIRLS SMART - MARATHON AREA III
Project Sequence No: 1
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2006 End Date: 9/30/2007
Problem Identification
It is a well documented fact that children, their families and the entire community benefit
dramatically from having easily accessible quality after school programs. Data from a national
study of after school programs by the Nellie Mae Foundation indicates that children who spend
three or more hours home alone during out of school time are significantly more likely to use drugs
or alcohol, have high levels of stress and anger, experience more depression and behavioral
problems, possess a lower self-esteem and perform poorly academically. The information from this
study clearly points out the fact that a child's participation in a quality after school program not only
benefits each child and the immediate family, but the entire community.
At the end of each school day, over 1,000 children from the city of Marathon will leave the safety of
their classrooms. Some will go home to a parent, some will go to an extracurricular activity and
some wi,11 go to work. But many children will go it alone. Lacking adult supervision or access to an
after school program, these children will be in danger. We know from various studies and statistics
that the rate of juvenile-related crime actually doubles during the after school hours. This period of
time is when a youth is most likely to commit a sexual assault, become involved in substance
abuse, sexual activities or crime. The Boys and Girls Club fills that void and reduces the risk of
criminal and antisocial behaviors by offering positive after school programming for children. In
addition, due to the high cost of living and the lack of affordable housing in Marathon and
throughout Monroe County, most parents are forced to work two jobs. This results in a
tremendous number of latch key children being left with little or no adult supervision during the
critical after school hours. While these young people seem particularly vulnerable, statistics and
experience make it crystal clear that all children are at risk in the after school hours if left
unsupervised. The problem transcends demographics.
Too many children today grow up with few, if any, positive role models and little, if any,
encouragement to resist alcohol, tobacco, other drugs, delinquent acts or sexual activity. The norm
and expectation for these young people, whether, perceived or real, is that it is almost a "rite of
passage" to participate in these destructive and often dangerous behaviors or actions. Not only is
this the perception of young people themselves, but often the perception of the adults in their lives
whose passive resignation encourages rather than discourages these behaviors. While young
people are often taught skills to prepare them to face educational challenges, at critical stages of
psycholo!gical, emotional, and intellectual development, they are often not taught the skills needed
to make the successful transition from childhood to adulthood and to resist engaging in delinquent
behaviors, premature sexual activity, or experimenting with drugs and alcohol. The Boys and Girls
Club is committed to offering positive after school programs for youth in the community that
address the issues of tobacco, alcohol, drugs premature sexual activity, violence, STD'S, gang
activity, and healthy life skills.
Today there are over 400 children who are members of the Boys and Girls Clubs of the Keys. Our
Clubs in Key West and Big Pine provide services to over 140 children daily in
Application Ref #
Contract
2007 -JAGC-500
-JAGC-MONR- --
Section #2 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
our after school programs. During the summer months we provide programming for youth in Key
West, Big Pine Key, Marathon and Key Largo for over 500 school age children. Over eighty
percent of these children are from single parent homes or from homes where there is a history of
domestic violence or substance abuse. Over ninety percent are from families who are living at or
below the Monroe County Poverty Level index. Currently, all children who attend any of the Boys
and Girls Clubs receive some type of financial assistance. This assistance is either from
subsidi2:ed child care from the state of Florida, administered by Wesley House, assistance from the
Department of Children and Families or from a Boys and Girls Club scholarship. While
relationships with parents and families remain fundamental, the staff members of the Boys and
Girls Clubs of the Keys Area can have a powerful, positive influence on the lives of young
participants by providing additional continuity, direction, support and guidance. Emotional support
is a vital source of affirmation. It is the addition of high expectations that motivates young people to
excel. Research has consistently shown that young people benefit when they are asked to abide
by clear rules and standards and when they are guided and monitored. Structure and predictability
are critical elements that young people crave. The positive peer pressure and reinforcement of
positive behavior developed within the Boys and Girls Clubs of the Keys Area has and will
continue to have a powerful impact on participants' choices and decisions.
Youth dlwelopment is the ongoing process that allows young people to meet their personal and
social needs and build skills and capacities that they will need later in life. Effective youth
development programs strengthen a young person's sense of identify and ability to contribute to
the large,r world. Children will flourish when they have regular contact with adults who care about
and respect them; increased opportunities to contribute to their communities; protection from the
hazards of drugs, violence and gangs; and constructive alternatives to the loneliness so many
experience. They also need opportunities to gain a sense of competence through being able to
do something well; a sense of usefulness through doing something of value for others; a sense of
belonging through having a place where they "fit in" and a sense of self worth through knowing
someone cares about them and will listen to them. Many young people growing up with multiple
risk factors do not overcome these odds. Only a surprising percentage of vulnerable yet resilient
families lind ways to mitigate the effects of poverty, overcome the barriers imposed by tough
community conditions and succeed in fulfilling the aspirations they have for their children. The
Boys and Girls Clubs of the Keys Area are uniquely positioned in our community to assist youth
and their families in overcoming these barriers to success.
Project Summary
Project Summary
For twenty years, first as the Florida Youth Center and then later as the Boys and Girls Clubs of
the Keys Area, our organization has been at the forefront of youth and character development,
working with young people from disadvantaged economic, social and family circumstances. The
Boys and Girls Clubs of the Keys Area have actively sought to enrich the lives of girls and boys
whom other youth agencies have had difficulty reaching. The Boys and Girls Clubs of the Keys
Area havl9 the experience and resources to continue to successfully manage and meet the goals
and objectives of this program.
This past year our Clubs in Key West and Big Pine Key programs have expanded and we were
also able to administer and implement a Preventive Program/After School program at Stanley
Switlik School in Marathon. The Boys and Girls Clubs of the Keys is excited about the possibility of
continuln\) our partnership with the Monroe County School Board
Application Ref #
Contract
2007 -JAGC-500
-JAGC-MONR- --
Section #2 Page 2 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
and Stanley Switlik School to provide these services. This partnership will resuit in an expansion
of preschool and after schooi preventive, academic and recreational opportunities in Marathon.
These activities will support learning, motivation and leadership development. Our target
population is at risk elementary and middle school students; a special effort is made to reach
minority and low socioeconomic students. The target population will have structured activities,
breakfast and supervision prior to the school day. The afternoon program will have the same goals
with an afternoon snack included. The goal is to better equip these students for involvement in
their schools and their community. This program will be under the direction of a certified teachers
and a counselor and will offer homework help, prevention programs and will provide organized
recreation activities. The School District will provide transportation home after school.
Our successful and extensive experience in youth development has shown that utilizing small,
peer-driven groups is the best way to promote sound character and strong leadership skills. With
the guidance of caring adults, who mentor and empower them, members develop essential
character traits including responsibility, respect for self and others, trustworthiness, fairness and
caring - as they learn positive leadership skills that heip them influence others in positive ways.
Education and career development activities are designed to give young people the sense that
they can do something well and have individual worth. Career expioration, discussing and
debatin!~ important social issues, such as gang awareness, drug use and prevention, teenage
pregnancy, STD'S, nutrition, and child abuse prevention offer constructive and ongoing dialogue.
Health and fitness playa vital role in the Club which fosters and encourages healthy physical
development, team building skills and other important life skills. Through recreational activities,
Club mE>mbers have fun and acquire self-confidence, a sense of fair play and skills in interpersonal
relationships. These are the goals of Club related activities and programs
Our goal and commitment over the next funding cycle is to continue and enhance our efforts with
our SMART Moves preventive programs by continuing with our Club in Marathon. These
preventive programs are age specific and designed to encourage collaboration, interaction,
support and education among Club staff, youth, parents and community service providers. The
goals of each of these programs are to develop a positive concept of self worth; development of
leadership skills; build resiliency; peer support and enhance each child's abilities to make positive
decisions, to think before acting and to be proactive to situations rather than reactive. These year
round programs are designed to educate and assist young people to resist alcohol, tobacco,
substance abuse, delinquent behavior, gang involvement and premature sexual behaviors. In
addition to continuing to enhance our efforts with our SMART Moves programs, we will continue
with our efforts to improve and expand our academic tutoring program. Last year our Power Hour
academic tutoring program provided academic assistance to over 50 youth daily at Stanley Switlik
School. This year our plan is to expand and formalize the Club at Marathon commitment to
various community service projects. We feel that it is important for our members to give something
back to the community which fosters each child's belief that he/she is part of a larger community.
Appiication Ref #
Contract
2007-JAGC-500
-JAGC-MONR- --
Section #2 Page 3 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Perfomlance Reporting Frequency:
Quarterly
Federa.1 Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: 04A - Community Crime Prevention
Activity Description
Academic Tutoring
Children
City-Wide
Boys and Girls Clubs
Activity:
Targelt Group:
Geographic
Location Type:
Addmss(es) :
Boys and Girls Club
c/o Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity Description
After School Program
Children
City-Wide
Boys and Girls Clubs
Activity:
Target Group:
Geogmphic
Location Type:
Address(es) :
B,oys and Girls Club
CID Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity Description
Community Service
Children
City-Wide
Boys and Girls Clubs
A ctivitl':
Target Group:
Geographic
Locatio,n Type:
Addre!is(es) :
Application Ref#
Contract
Section #3 Page 1 of 5
2007 -JAGC-SOO
-JAGC-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
cia Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity Description
Crime Prevention Education
Children
City-Wide
Boys and Girls Clubs
Activity:
Target Group:
Geographic
Location Type:
AddrE!ss(es) :
Boys and Girls Club
cia Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity Description
Drug Free Events
Children
City-Wide
Boys and Girls Clubs
ActivitV:
Target Group:
Geogmphic
Locatinn Type:
Address(es) :
Bl)Ys and Girls Club
clo Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity Description
Life Skills Training
Children
City-Wide
Boys and Girls Clubs
Activit~':
Target 'Group:
Geographic
Location Type:
Address(es) :
Application Ref #
Contract
Section #3 Page 2 of 5
2007..JAGC-500
-JAGC-MONR- --
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
c/o Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Activity:
Target Group:
Geogmphic
Locati"n Type:
Activity Description
Recreation Program
Children
City-Wide
Boys and Girls Clubs
Address(es) :
B,oys and Girls Club
c/o Stanley Switlik School
3400 Overseas Hwy
Marathon, FL 33050
Objectives and Measures
Objective 04A.01 - Provide a specified number of alternative drug-free events. [Alternative
drug-free events would include any participatory event designed to strengthen the
anti-drug message and/or anti-crime message.]
Measur,e: Part 1
How many alternative drug free events will be conducted?
Goal: 8
Objective 04A.02 - Present a specified number of crime and substance abuse prevention
education classes.
Measure>: Part 1
How many crime prevention and substance abuse education classes will be
presented?
Goal: 25
Objective 04A.03 - Conduct a specified number of life skill development education classes.
Measure>: Part 1
How many life skill development education classes will be presented?
Goal: 20
Application Ref #
Contract
2007 -JAGC-500
-JAGC-MONR- --
Section #3 Page 3 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Objective 04A.04 - Create, expand, or enhance community, neighborhood, or school-based
recreation programs.
Measure: Part 1
Will the subgrant create or expand one or more community or neighborhood
recreation programs?
Goal: Yes
Measure: Part 2
Will the activities include academic tutoring?
Goal: Yes
Measure: Part 3
Will the activities include drug awareness and prevention education?
Goal: Yes
Objectlive 04A.09 - Conduct a specified number of community service projects which may
include neighborhood clean-up campaigns.
Measure: Part 1
How many community service projects which may include neighborhood clean-up
campaigns, will be conducted.
Goal: 4
Objective 04A.15 - Provide academic tutoring to a specified number of students.
Measure: Part 1
How many individuals will receive academic tutoring services?
Goal: 20
Application Ref #
Contract
2007 -JAGC-500
-JAGC-MONR- - -
Section #3 Page 4 of 5
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Question: If "other" was selected for the geographic area, please describe.
Answer:
Question: If "other" was selected for location type, please describe.
Answer:
Application Rel# 2007-JAGC-500
Contract -JAGC-MONR- _ _
Section #3 Page 5 015
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financiall Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
SAMAS l Vendor Number: 59.0000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $22,500.00 $0.00 $22,500.00
Expenses $0.00 $0.00 $0.00
Operatin!;J Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
- Totals -- $22,500.00 $0.00 $22,500.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the p'roject earn project generated income (PGI) No
Application Ref#
Contract
2007 -JAGC-500
-JAGC-MONR- --
Section #4 Page 1 of 3
.ktJplication for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
c
Budget Narrative:
Contractual Services $ 22,500
Salarie" and Benefits:
Police Officer/Certified Addictions Prevention Professional
$25.00 hr X 2hrs X 35 school weeks 1,750
FICA rounded 134
TOTAL 1,884
Marathon Program Director
$25.00 hr X 5 hrs X 35 school weeks 4,375
FICA rounded 328
TOTAL 4,703
PM Academic/Activity Coordinators (2)
$25 hr X 6hr X 35 school weeks X 2 10,500
PORTI'ON PAID BY GRANT 5,000
FICA rounded 383
TOTAL 5,383
Media/Computer Coordinator
$25 hr X 4 X 35 school weeks 3,500
FICA rounded 268
TOTAL. 3,768
AM Academic/ Activity Coordinators (2)
$25 hr X 15 hrs X 35 school weeks X 2 6,125
PORTION PAID BY GRANT 5,000
FICA rounded 383
TOTAL 5,383
Expenses:
Operating supplies (videos, work books, etc) 1,379
Monroe County will contract with the Boys and Girls Club for these services.
Purchasing methods to be used will conform to existing federal, state, and loeallaws and
regulations.
Applicaiuon Ref #
Contract
2007 -JAGC-500
2007-JAGC-MONR-3-P3-061
Section #4 Page 2 of:3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee.
Answer: 750
Question: If salaries and benefits are inciuded in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: Yes
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: not applicable
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the
basis for the unit costs and how recently the basis was established or updated.
Answer: not applicable
Application Rel#
Contract
2007 -JAGC-500
-JAGC-MONR- - -
Section #4 Page 3 013
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implement;ing agencies and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide and Edward Byrne Memorial Justice Assistance Grant (JAG)
Program Guidance as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program. Further, the Subgrant Recipient agrees
to comply with all Federal statutes, regulations, policies, guidelines and requirements,
including OMB Circulars A-21, A-110, A-102, A-122, A-133, A-87, as applicable; E.O. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR,
Part 66, Common Rule and Part 67, Drug-free Workplace.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles of allowability and standards for selected cost items set forth in the OJP Financial
Guide, U.S. Department of Justice Common Rule for State And Local Governments and
federal OMB Circular A-87, "Cost Principles for State. Local and Indian Tribal Governments",
or OMB Circular A-21 , "Cost Principies for Educational Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement.
3. Reports;
a. Project Performance Reports - JAG Countywide Only
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, by February 1, May 1, August 1, and within forty-five (45) days after the
subgrant termination date. In addition, if the subgrant award period is extended beyond
the "original" project period, additional Quarterly Project Performance Reports shall be
submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the
quantitative response (in response to specific objectives and measures) and the
qualitative narrative. The narrative must reflect on accomplishments for the quarter,
incorporate specific items specified for inclusion in performance measures, and also
identify problems with project implementation and address actions being taken to resolve
the problems.
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b. Financial Reports
(1) Project Expenditure Reports
(a) The JAG Countywide subgrant recipient shail have a choice of submitting either a
Monthly or a Quarteriy Project Expenditure Report to the Department. Monthly
Project Expenditure Reports (1-11) are due thirty-one (31) days after the end of the
reporting period. Quarterly Project Expenditure Reports (1-3) are due thirty-one (31)
days after the end of the reporting period. In addition, if the subgrant award period is
extended, additional Project Expenditure Reports shail be submitted.
(b) The JAG Direct subgrant recipient shail submit one Project Expenditure Report for
the entire subgrant period.
(c) Ail project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCGJ).
(d) Ail Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(e) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department ail outstanding project reports and must
have satisfied ail special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(f) Reports are to be submitted even when no reimbursement is being requested.
(2) The Closeout Documentation shail be submitted to the Department within forty-five (45)
days of the subgrant termination period.
(3) If applicable, the subgrant recipient shail submit Quarterly Project Generated Income
Reports to the Department by February 1, May 1, August 1, and within forty-five (45)
days after the subgrant termination date covering subgrant project generated income and
expenditures during the previous quarter. (See Item 10, Program Income.)
c. Other Reports
The recipient shail report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. Tlhe subgrant recipient shail establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
e)(penditures. Ail funds spent on this project shail be disbursed according to provisions of the
project budget as approved by the Department.
b. Ail expenditures and cost accounting of funds shail conform to OJP Financial Guide (as
amended), U.S. Department of Justice Common Rule for State and Local Governments, and
federal Office of Management and Budget's (OMB) Circulars A-21, A-8?, and A-11 0, or A-1 02
as applicable, in their entirety.
c. Ail funds not spent according to this agreement shail be subject to repayment by the subgrant
recipient.
SFY 2007
Page 2
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Oblig~ltion of Subgrant Recipient Funds
Subwant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
a. J'AG Countywide - Advance funding may be authorized for up to twenty-five (25) percent of
the federal award for each project according to Section 216.181(16)(b), Florida Statutes, the
OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local
Governments. Advance funding shali be provided to a subgrant recipient upon a written
request to the Department. This request, shall be either enclosed with the subgrant
application or submitted to the Department prior to the first request for reimbursement.
Justification should address a 30/60/90-day need for cash based on the budgeted activities
for the period.
b. JAG Direct - The Department shall award program funds to the recipient in a single, lump
sum payment.
8. Trust Funds
a. Tile unit of local government must establish a trust fund in which to deposit JAG funds. The
trust fund mayor may not be an interest bearing account.
b. The account may earn interest, but any earned Interest must be used for program purposes
and expended before the subgrant end date.
9. Travel ,lnd Training
a. All travel expenses relating to field trips with youth requires written approval of the
Department prior to commencement of actual travel.
c. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, Florida Statutes.
d. All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant
period, as a direct result of the subgrant award. Program income shall be handled according to
the O,JP Financial Guide and U.S. Department of Justice Common Rule for State and Local
Governments (reference 31 CFR Part 206 - Management of Federal Agency Receipts,
Disbursements, and Operation of The Cash Management Improvement Fund).
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when their rate exceeds $450 (excluding travel and subsistence costs) for an
eight-hour day. Approval shall be based upon the contract's compliance with requirements found
in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and in applicable state statutes. The Department's approval of the subgrant
recipient agreement does not constitute approval of consultant contracts.
12. Propllrty Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments or the federal OMB Circular A-11 0 or A-102, as applicable. This obligation
>continues as long as the subgrant recipient retains the property, notwithstanding expiration of
this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the OJP Financial Guide (as
amended), and the U.S. Department of Justice Common Rule for State and Local Governments,
or th,e federal OMB Circular A-110 or A-102, as applicable.
14. Copyriight
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publiciltion or Printing of Reports
The subgrant recipient shall submit one copy of all reports and proposed publications resulting
from the agreement twenty (20) days prior to public release. Any publications (written, visual, or
sound), whether published at the recipient's or government's expense, shall contain the following
statement: (NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by grant funds awarded by the Bureau of Justice Assistance, Office
of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the
author and do not necessarily represent the official position or policies of the U.S. Department of
Justice."
16. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
SFY 2007
Page 4
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Gontract for this agreement shall be identified in The Schedule of Federal Financial
Assistance in the subject audit. The contract shall be identified as federal funds passed
through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the
Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
<Iudit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following
address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the> event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
SFY 2007
Page 5
- Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
18. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
subgrant recipient shall send a letter to the Department indicating steps to initiate the project,
reason for delay and request a revised project starting date.
b. If a project has not begun within ninety (gO) days after acceptance of the subgrant award, the
subgrant recipient shall send another letter to the Department, again explaining the reason
for delay and request another revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written amendment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
ElIldangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
("I) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(<I) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes.
These include, but are not limited to:
a. Changes in project activities, target populations, service providers, implementation
schedules, designs or research plans set forth in the approved agreement;
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may
transfer funds between budget categories as long as the total amount of transfer does not
exceed ten (10) percent of the total approved budget and the transfer is made to an approved
budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is
approved by the Department. Transfers do not allow for increasing the quantitative number
of items documented in any approved budget item, i.e., increasing the quantity of equipment
items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and
Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in Chapter 120,
Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter
120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access, To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
mpresentatives, shall have access to books, documents, papers and records of the subgrant
mcipient, implementing agency and contractors for the purpose of audit and examination
according to the OJP Financial Guide (as amended), and the U.S. Department of Justice
Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and
made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
24. RetenUon of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be availabie for audit and public disclosure upon
request of duly authorized persons.
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
25. Signalture Authority
The Subgrant Recipient Authorizing Officiai or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Soie Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Pacl<age, which also requires the signature by the Chief Financiai Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The ietter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
deiegated.
27. Personnel Changes
Upon impiementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrantee or Implementing Agency, Project Director, or Contact Person, the Department
must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, uniess otherwise provided by law, the provisions of Chapter 435, Florida
Statutes shall apply.
a. All positions in programs providing care to children, the deveiopmentally disabled, or
vulnerable aduits for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to Chapter 435, F.S., using the
level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
mquired to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federai Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shaii be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency. When fingerprinting is required, the fingerprints of the employee or applicant
for employment shall be taken by the employing agency or by an authorized law
enforcement officer and submitted to the Department of Law Enforcement for
SFY 2007 Page 8
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
processing and forwarding, when requested by the employing agency, to the United
States Department of Justice for processing. The employing agency shall reimburse
the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the JAG Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program
Office, program guidelines "Defining Drug Courts: The Key Components", January 1997. This
document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant
recipient agrees that drug court programs funded with this award shall collect and maintain
follow-up data on criminal recidivism and drug use relapse of program participation. The data
collected must be available to U.S. DOJ and FDLE upon request.
30. Overtiime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that subgrant recipients of federal funds for the
principal purpose of operating a criminal intelligence system under the Omnibus Crime
Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended, use those funds
in conformance with the privacy and constitutional rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to
certify that they operate a criminal intelligence system in accordance with Sections 802(a)
Clnd 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and
comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
c. This certification is a material representation of fact upon which reliance was placed when
tllis agreement was made. If the subgrant recipient or criminal justice agency operates a
criminal intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant-funded
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The subgrant recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal
funds. The Department's approval of the subgrant recipient agreement does not constitute
approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of OJP's Financial Guide is required from all projects that are involved with
confidential funds from either Federal or matching funds. The signed certification must be
submitted at the time of grant application.
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under grants
awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation
Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age
Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28
CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and the implementing agency agree to certify that they either do or do
not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime
Control and Safe Streets Act of 1968, as amended and that they have or have not
formulated, implemented and maintained a current EEO Program. Submission of this
certification is a prerequisite to entering into this agreement. This certification is a material
representation of fact upon which reliance was placed when this agreement was made. If the
subgrant recipient or implementing agency meet Act criteria but have not formulated,
Ilmplemented and maintained such a current written EEO Program, they have 120 days after
the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C.
:3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section
42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000
or more OR an aggregate of grant awards for $1,000,000 or more during any 18 month
period in federal funds, must have approval of its EEO Pian by the U.S. DOJ, Office for Civil
Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S.
DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If
tlhe U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is
not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy
of its approval letter from the OCR. However, if the EEO Plan approval is more than two
years old, an updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
34. Americ.ans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA),
Public: Law 101-336, which prohibits discrimination by public and private entities on the basis of
disability and requires certain accommodations be made with regard to empioyment (Title I), state
and local government services and transportation (Title II), public accommodations (Title III), and
telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly em ploys
unautl10rized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
SFY 2007
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the following new activities whether or not they are being specifically funded
with these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these
subgrants, the subgrantee, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national
or program environmental assessment of that funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from
participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United
States Code. Any person who fails to file the required certification is subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
SFY 2007
Page 11
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
(1) No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a
member of congress, an officer or employee of congress, or an employee of a member of
congress in connection with the awarding of any federal loan, the entering into of any
renewal, amendment, or modification of any federal contract, grant, loan or cooperative
agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member
of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure of
Lobbvina Activities, according to its instructions,
(:3) The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all subgrant recipients shall certify
and disclose accordingly,
39, State R:estrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of OJP,
41. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs, "Local
jail", as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality, It does not include juvenile detention centers, "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction,
42. Mitigati,on of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a, General Requirement: The subgrantee agrees to comply with Federal, State, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicais, equipment, and wastes used in or resulting from the operation of these
laboratories,
b, Specific Requirements: The subgrantee understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result In adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
SFY 2007 Page 12
SFY 2007
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrantee
understands that it may implement these protective measures directly through the use of its
own resources and staff or may secure the qualified services of other agencies, contractor or
other qualified third party.
(1) Provide medicai screening of personnei assigned or to be assigned by the subgrantee to
the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrantee to either the seizure or closure of clandestine methamphetamine
iaboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of SUbparagraphs 5. and 6.
immediateiy above in order to ensure proper compliance;
(6) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Included among the personnel involved in seizing of clandestine methamphetamine
laboratories, or have immediate access to, qualified personnel who can respond to the
potential health needs of any offender(s)' children or other children present or living at
the seized laboratory site. Response actions should Include, at a minimum and as
necessary, taking children into protective custody, immediately testing them for
methamphetamine toxicity, and arranging for any necessary fallow-up medical tests,
examinations or health care.
Page 13
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
43. LimitE.d English Proficiency
National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Titie VI and the Safe Streets Act, recipients are required to
take reasonable steps to ensure that LEP persons have meaningful access to their programs.
Meaningful access may entail providing language assistance services, including oral and written
translation when necessary. The U.S. Department of Justice has issued guidance to assist
agencies to comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-0690, or by
writing to the following address:
Office for Civil Rights
Office of Justice Programs
U.S. Department of Justice
810 Seventh Street NW, Eighth Floor
Washington, DC 20531
44. The Cc.astal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of
the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,1982 (16 USC 3501 et seq.)
which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating
Facilities and that it will notify the Department of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973,
Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities
where such insurance is available as a condition of the receipt of any federal financial assistance
for construction or acquisition purposes for use in any area that has been identified as an area
having special flood hazards.
48. National Historic Preservation Act
The subgrantee will assist the Department in its compliance with Section 106 of the National
Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the
Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting
SFY 2007
Page 14
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
with the State Historic Preservation Officer as necessary, to identify properties listed in or eligible
for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Department of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
49. Omnibus Crime Control and Safe Streets Act
The subgrantee will comply and assure the compliance of all contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as appropriate; the
provisions of the current edition of the Office of Justice Program Financial and Administrative
Guide for Grants; and all other applicable State and Federal laws, orders, circulars, or
regulations.
50. Public Safety Officers' Health Benefits Provision
The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits
Provl!sion of the Fiscal Year 2002, Departments of Commerce, Justice, and State, the Judiciary,
and Related Agencies Appropriations Act (Pub. L. No. 107-77) and agrees to remain in
compliance during the life of the grant. This provision requires that the unit of local government
which employs a public safety officer (as defined by Section 1204 of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires
or is separated from service due to injury suffered as a direct and proximate result of a personal
injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as
such terms are defined by State law) with the same or better level of health insurance benefits at
the time of retirement or separation as the officer received while employed by the jurisdiction. If
the recipient demonstrates noncompliance during the life of the grant, 10 percent of the award
amount must be returned to the grantor.
51. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
52. Global .Justice Data Model Specifications
To support public safety and justice information sharing, OJP requires the grantee to use the
Global Justice Data Model specifications and guidelines for this particular grant. Grantee shall
publish and make available without restriction al schemas (extensions, constraint, proxy)
generated as a result of this grant to the component registry as specified in the guidelines. This
information is available at www.it.oip.qov/qixdm.
53. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant
(JAG). Compliance with these requirements will be monitored by BJA.
54. Privacy Ceritification
The Subgrant recipient agrees to comply with the confidentiality requirements that are applicable
to coll'9ction, use, and revelation of data or information and that are in accordance with
requirements of Confidentiality of Identifiable Research and Statistical Information (28 C.F.R. Part
22 and, in particular, section 22.23, Privacy Certification).
SFY 2007
Page 15
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
If an award is made for a project which has a research or statistical component under which
information identifiable to a private person will be collected, the subgrant recipient agrees to:
1. Project plans will be designed to preserve anonymity of private persons to whom information
relates, including, where appropriate, name-stripping, coding of data, or other similar
procedures.
2. Project findings and reports prepared for dissemination will not contain information which can
reasonably be expected to be identifiable to a private person.
3. A log will be maintained indicating that identifiable data have been transmitted to persons other
than BJA, OJJDP, BJS, NIJ, or OJP or grantee/contractor staff or subcontractors, that such
clata have been returned, or that alternative arrangements have been agreed upon for future
maintenance of such data.
4. A description of the project containing assurance by the applicant that:
(1) Data identifiable to a private person will not be used or revealed.
(2) Access to data will be limited to those employees having a need and that such persons
shall be advised of and agree in writing to comply with these regulations.
(3) All subcontracts which require access to identifiable data will contain conditions meeting the
requirements.
5. Any private persons from whom identifiable data are collected or obtained, either orally or by
means of written questionnaire, shall be advised that the data will only be used or revealed for
research or statistical purposes and that compliance with requests for information is not
mandatory. Where the notification requirement is to be waived, a justification must be included
in the Privacy Certificate.
6. DE,scribe the precautions that will be taken to insure administrative and physical security of
identifiable data.
SFY 2007
Page 16
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
June 29, 2006
RECElVED
JUL 1 0 2006
Oftl~~~ QIWIiS
CRIMINAL Ju.>"
TO:
Salvatore Zappulla, Director
Office of Management & Budget
"-'-~C'~- ", -"--D- I
It-\..l:..,' .'r: . T"'-.-' !
I
JUN29LuuJ i
I I
6t.1~ i
ATTN:
Dave Owens
Grants Management
Pamela G Han~
Deputy Clerk CY
FROM:
At the June 21, 2006, Board of County Commissioner's meeting the Board adopted
Resolution No. 234 authorizing the submission of a Grant Application to the Florida Department
of Law Enforcement for the Fiscal Year 2007 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
Enclosed is a certified copy of the subject Resolution for your handling. Should you have
any questions please feel free to contact our office.
cc: County Attorney
Finance
File
RESOLUTION NO.
234 - 2006 Budget and Finance
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2007
EDWAI~D BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
rEOOVEO
WHEREAS, the Florida Department of Law Enforcement has annou,\lGJ'1,Q~he
Fiscal Year 2007 funding cycle of the Edward Byrne Memorial Justi&jAs1iS'tarl~g Grant
(JAG) Program; and OHI";t:OF
CRIMINAL JUSTICE SAAHTS
WHEREAS, on May 16,2006, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$89,801.00 with an additional $29,934.00 cash match requirement (total of
$119,735.00); and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal Year 2007 grant funds to the Florida
Department of Law Enforcement Edward Byrne Memorial Justice AssistaFlSe
Grant (JAG) Program; and that' ~ ~ ~
3. This resolution shall become effective immediately upon adoptioi~e 2:
Board of County Commissioners and execution by the Presiding~eer af1(j
CI' k o. ,_ N
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S~;'-
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PASSED AND ADOPTED by the Board of County Commissioners of Monr~un~
Florida, at a regular meeting of said Boardheld on the 21st day of June, A.~; ~6.;;.
" .'. . l> \Q
Mayor McCoy Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner Rice Yes
Commissioner Patton Yes
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Monroe County B a
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of Commissioners
By:
:l/'jl::lO~ O.L sV' Q3^Ol::lc:fdV
A3Nl::IO.J..LV' A.LNnO:J 30l::lNOl/'j
MONROE COUNTY ATT-ORNEY
APPROVED AS TQ F.Pf1M: _
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RECEIVED
RESOLUTION NO. 392_ 200S
JUL 1 0 2006
OffiCE Of
CRlMINM. JUSlICE GlWlTS
RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
ELECTING A MAYOR/CHAIRPERSON AND MAYOR
PROTEM
WHEREAS, it has become necessary for the members of the Board of County Commissioners
of Monroe County, Florida, to elect a Mayor/Chairperson and Mayor Pro Tern for said Board; now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
Section I. That Commissioner Charles "Sonny" McCoy is hereby
designated Mayor/Chairman of the Board of County Commissioners of Monroe County, Florida.
Section 2. That Commissioner Murrav E. Nelson is hereby
designated Mayor Pro Tern of the Board of County Commissioners of Monroe County, Florida.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 16th day of November, 2005.
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OF MONROE COUNTY, FLORIDA
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Mayor Spehar
Mayor Pro Tern McCoy
Commissioner Nelson
. . ...<;:.Il,mmissioner Neugent
. . Comlnialijoner Rice
Yes
Yes
Yes
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. ..":~;));~L. KOLHAGE, Clerk
BEf:~:~!v.-~~
DeputY Clerk
Mayor/Chairperson
E CERTIFICATION OF COMPLIANCE WITH
. EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . .
(Select one of the following):
_xx Meets Act Criteria
Does not meet Act Criteria
I affirm thaI: I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. J also affirm that
the Subgrant Recipient. . . (Select one of the following):
~l(X Has a Current EEO Plan
_Does Not Have a Current EEO Plan
__Has Included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application f fede I ssistance is approved or face loss of federal funds.
Type Name:
Thomas J. Wiili
Title: Countv Administrator
Subgrant Recipient:
Monroe Countv Board of Countv Commissioners
Date: June 29. 2006
FDLE JAG Grant Application PaCkage
EEO Certification
Page 2 of 2
(April 2005)
c: CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward B me Memorial Justice Assistance Grant Pro ram
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
XJLMeets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. J understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
Xl\~Has a Current EEO Plan
Does Not Have a Current EEO Plan
__Is Included in the EEO Plan of the Subgrant Recipient.
__Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
Type Name:.
. Thomas J. Willi
Name of Subgrant Recipient: Monroe Countv Board of Countv Commissioners
Name of Implementing Agency: Monroe Countv Board of County Commissioners
Title: Countv Administrator
Date: June 29. 2006
FDLE JAG Grant Application Package
EEO Certification
Page 20f 2
(April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not
Signature: QQ~~ w. ~~
T d N d ClayWllli, Wilder, Adminimlbr
yp,e ame an .
Date
'1-11.-0(,
Typed Name of Subgrant
oard of County Commissioners
Signature:
Typed Name and
Thomas J. Willi," County Administrator
Date June 29, 2006
Typed Name of Implementing
County Commissioners
Signature:
Typed Name and
Thomas
Date June 29, 2006
Application Ref #
Contract
2007 -JAGC-500
-JAGC-MONR- -_
Section #6 Page 1 of 1