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12/09/1999 FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and Atlantic Shores Resort, Ltd. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCe has recommended to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $25,000.00 (Twenty Five Thousand Dollars) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of Womenfest 2000 on September 5 to September 11, 2000. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of record, shall receive payment of work in progress upon submission of documented invoices associated with said event. In order for event sponsor to be re- imbursed for expenditures, the invoices must be submitted no later than November 10, 2000. 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for November 12, 1999 breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/herlits behalf any former COUNTY officer or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. " Board of County Commissioners of Monroe County ~~c.~~~ Deputy Clerk cS'! · /l ._~.C- '...;' if" j;/ ,<';..?}' :. 'W"-lJ/~ Mayor Chairman WITNESS: Atlantic Shores Resort, Ltd. By. II. 21ANMt; By t ~.o'".l 0r November 12, 1999 EXHIBIT A TOURIST DEVELOPMENT COUNCIL CULTURAL UMBREIJ.A APPROVED BUDGET BREAKDOWN FISCAL YEAR 1999f'lDC1O EVENT NAME: Wamenfest 2000 DIRECT MAIL 1& POSTAGE S 300.00 BROCHURES,POSTERS,PROGRAMS S 8.000.oq PUBUC RELATIONS $ .00 - PHOTO PROGRAM S Jm IIEDIA ADVERTISING S 1 &,ODD.DO T-SHIRTS. CAPS. JACICETS $ !!9:9! 'GENERAL-NON-ALLOCATED S !P.!Ym TOTAL: S 25).000.00 -GENERAL NON-ALLOCATED IS NOT TO EXCEED 1SCY. OF THE AMOUNT J~WAROED la~iTHE MONROE COUNTY TOURIST oEVElOPMI!NT COUNCIL FOR THIS SPECIFIC EVENTI -UAXIMUM REQUEST CAP = 125.0D0.00 SCHEOULE OF EVEN:TS TUESDAY, sept. 5, 2000 Hospitality Suite: Opens at 10 a.m, to 6 p,m., Atlantic Shores Resort, registration and checK in. Program and schedules aoJailable. Tickets for sale. stop by. Womenfest Watersports: moming or afternoon trips. womenfest Welcome Reception: 6 p.m. Diner Shonas. Meet festival participants. organizers, sponsors and attendees, cocktails and hOrs d'ouvres. WEDNESDAY, Sept. 7, 2000 Hospitality Suite: Opens 10 a.m. to 6 p.m.. Atlantic Shores Resort. registration and check in. program available. Schedules available. Ticke1s for sale. Lots of info. Womenfest Waters portS. multiple trip options, morning and afternoon. pool Volleyball Tournament 1 p.m. at the Shores Pool Bar, pick up garnes, join as a team or join a team there! Womenfest Champagne sail: Tickets for sale in the hospitality suite, 6:30 till 8:30, 530 includes free beer, wine and soft drinks. aboard the Sebago Catamaran.. I Womentest Dine Out Choose one of the four restaurants offered with a special menu and price forWomenfest participants. Reservations and tickets available in hospitality suite, La-Te-Da does Naughty Lingerie: 7 p.m.. a show of naughty and nice lingerie, modeled and for salel womenfestArtOpening: 6 p.m., Wine and hors d'ouvers. vjew local womens' art and meet the artists, show n.Ins all week long. THURSDAY. Sept. 7, 2000 Hospitality Suite: Opens 10 a.m. to 6 p.m.. Atlantic Shores Resort, registration and check in. Program and schedules available, EXHIBIT B Wornenfest Snorkel Trips: multi Ie trip options, morning and afternoon. fi hing and tank diving trips also available. WomenfeSt Wavenmner Tour: . p, m. Tourtl'le island on a waverunner' ith a guide and other women, WomenfeSt Sightseeing TDUrs: 10 a.m. till 4 p.m. RainboW House Welcome Coc~ \I Party: 5 till 7 p.m., enjoy the only exclu! ive lesbian guesthouse in Key West Womenfest Champagne sail: . Icl<ets fOf sale in the hospitality suite. 6:3C till 8:30, $30 includes free beer, wine ani soft drinks. aboard the Sebago Cata aran.. "sunset Strip": Enjoy both the sunset view and the view of beautiful femalE dancers. $29 includes the view, of coursl . beer and wine, 6:30 till 8:30. Tickets for ale in the hospitality suite, boards at Oce' n Key House. Womenfest Casino Night En oy the evening on the water, watch Slnset, gamble, lavish buffet provided nd music for this woman only casino cruise 520.00. Tickets allailable in the hospite ity suite. Boat boards at 6:30 p.m. and I turns at 11:30 p.m. Lesbian Film Festival: Ciner a Shores 9 p.m., 54 admission, free pope om, cocktail service, enjoy a film under the stars. the Southernmost outdoor movie eater. FRIDAY. Sept. 8, ~ Hospitality Suite: Opens at 10 a. m, to 6 p.m., Atlantic Shores Resort. registration and check in. program and sc hedules available. womenfest snorkel irips a ailable, organized by Venus charters and Captain Karen. multiple trip options- Womenfest Sightseeing To rs: 10 a.m. till 4 p.m, Tour Key West's mo popular historic sights, Sat\lrday, Sept. 10.2000 Hospitality Suite: Opens 10 a.rn. to 6 p,m., Atlantic shores Resort, registration and check in. Program and schedules awilable, Beach Sla"ket Babes: 1 till 3 p,m. Southernmost Motet, poolside, great games and give-aways! Girlie Girl Olympics: 3 p.m. Come join in the fun. 2 women teams cornpete in the two armed hand cuffed swim. the "Straight" relay, the pass the fruit relay. lots of laughs and the winning team gets 5100. lunch for two, two free T-shirts, 2 tickets to the cornedy show, Womenfest Champag"e Sail: Tickets for sale il'l the hospitality suite. 6:30 till 8:30, S30 includes free beer, wine and soft drinks, aboard the Sebago Catamaran. "Sunset Strip": Enjoy both the sunset view and the view of beautiful female dancers, $29 includes the view, of course, beer and wine, 6:30 till 8:30. Tickets tor sale in the hospitality suite, boards at Ocean Key House. "Laugh out Louer.: doors opel'l at 7 p.rn., show begins at 8. Ticket available in the hospitality suite at Atlantic Shores or order on the internet by selecting event tickets in the menu nThe Dating Game": 10 p.m. Diner Shores, a repeat from last year, by popular demand, meet the woman of your dreams or watch others meet that someone! Women's dance: 9 p.m. Molly Blue and Rude Girl spin the night away at the women only late night dance, Contests, give- aways, great music, dancers, the hottest sounds. Late Night Partying at Diva's, 801 Bourbon st, La-Te-Da. Dance the night awayl! SUNDAY. Sept. 10. 2DOO Hospitality Suite: Opens 10 a.m. to 2 p.m., Atlantic Shores Resort Sunday Worship Sel"'lice: 9:30; nd 11 a.m. at Metropolitan Comrnunity ( hurch. Petronia St Mimosa and Bloody sunday Sri nch: a Key West tradition. Womenfest Hot Buns CO"test 2 p.m. Atlantic Shores Resort, wins freE Womenfest package 2001 Womenfest nTea by the Sea": till 11 p.rn. Dance the night away out~ ide under the stars, a Key West tradition! No cover. Late Night Party: Downtown. MONDAY, sept. 11, 2 0 Womenfest "Fond Farewells" Breakfast and Good-byes at the Atlantic ~ heres Pool Bar and Diner Shores, will the' cmenfest Millenium!" Duri"9 the week, the Gay anc Lesbian Community Center will spon~ r Women's dailY seminars, listed on wet site, www.womenfest.net. Waterfront Playhouse will pr duce a play, written and directed and abc women. Schedule of nightly perform. nces will be posted.