3rd Amendment 05/17/2000
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BRANCH OFFICE
3117 OVERSEAS ffiGHWA Y
MARAmON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
PAX (305) 295-3660
BRANCH OFFICE
88820 OVERSEAS ffiGHWA Y
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
MEMORANDUM
DA TE:
May 26, 2000
TO:
Louis Latorre, Director
Social Services Division
ATTN:
Tracy Threlkeld
In Home Services Program
Pamela G. Hanco(!
Deputy Clerk ]
\
FROM:
At the May 17, 2000, Board of County Commissioners meeting the Board granted
approval and authorized execution of the following:
Amendment 003 to 99-00 Community Care for the Elderly Contract #KG-971 between
J the Alliance for Aging, Inc., the area agency on Aging for Planning and Services Area 11 and
Monroe County Board of County Commissioners/Monroe County Social Services (Monroe
County In Home Service Program, the case management agency).
Amendment 003 to 99-00 Home and Community Based Medicaid Waiver Spending
Authority Contract #KS0012 between the Alliance for Aging, Inc., the area agency on Aging for
Planning and Services Area 11 and Monroe ~ounty Board of County Commissioners/Monroe
County Social Services (Monroe County In Home Service Program, the case management
agency).
Amendment 002 to 99-00 Home Care for the Elderly Contract #KH-972 between the
Alliance for Aging, Inc., the area agency on Aging for Planning and Services Area 11 and Monroe
County Board of County Commissioners/Monroe County Social Services (Monroe County In
Home Service Program, the case management agency).
---------- .._~-~-~--_.__._-_.._.._-----~---_._---------
Amendment 003 to 99-00 Alzheimer's Disease Initiative Contract #KG-997 between the
Alliance for Aging, Inc., the area agency on Aging for Planning and Services Area 11 and Monroe
County Board of County CommissionersIMonroe County Social Services (Monroe County In
Home Service Program, the case management agency).
Enclosed please find three duplicate originals executed on behalf of Monroe County.
Please be sure that the fully executed "Clerk's Orginals" are returned to our office as soon
as possible. Should you have any questions, please do not hesitate to contact this office.
Cc: County Administrator w/o document
County Attorney
Finance
File
CLERK'S ORIGINAL
Amendment 003
CONTRACT KG 971
PAGE 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred to
as the "Alliance", and Monroe County Board of Commissioners, hereinafter referred to as the
"Provider", amends contract KG 971.
The purpose of this amendment is to change contract clauses to extend the contract period, to
replace Attachment II, and to decrease the total contract amount by $9,620.
1. Section I.C. is hereby amended to read:
C. Final Request for Payment
1. The provider must submit the final request for payment to the Alliance no later
than September 15; if the provider fails to do so, all right to payment is
forfeited, and the Alliance will not honor any requests submitted after the
aforesaid time period.
2. If the contract is terminated prior to the contract end date of September 30,
2000, then the provider must submit the final request for payment to the Alliance
no more than 45 days after the contract is terminated; if the provider fails to do
so, all right to payment is forfeited, and the Alliance will not honor any
requests submitted after the aforesaid time period.
2. Section II, Contract Amount, is hereby amended to read:
To pay for contracted services according to the conditions of Attachment I in an amount not
to exceed $554,538 subject to the availability of funds. The Alliance's performance and
obligation to pay under this contract is contingent upon an annual appropriation by the
Legislature. The costs of services paid under any other contract or from any other source are
not eligible for reimbursement under this contract. The schedule of funds awarded to the
provider pursuant to this contract is in state grants and aids appropriations and consists of the
following:
Program Title Year Funding Source
CFDA# ~ Fiwd C
~~~n
N/A $!B~~8 en
c: :u::"
-!("').
~: .::r:
..
Community Care 1999 General Revenue
for the Elderly
r. C'"
6, t'T1 r
TOTAL FUNDS CONTAINED IN THIS CONTRACT:
$554,538
Amendment 003
CONTRACT KG 971
PAGE 2
3. Attachment I, Section II, Paragraph E, Method of Payment, is hereby amended to read:
The Alliance shall make payment to the provider for provision of services up to a maximum
number of units of service and at the rate(s) stated below:
Service to be Unit of Unit Maximum Maximum
Provided Service Rate Units Dollars
Case Management 1 client hour $38.9197 3,609 $140,461
Homemaker 1 hour $20.2575 7,594 $153,835
Personal Care 1 hour $23.1840 5,583 $129,436
Respite 1 hour $17.5197 3,607 $ 63,194
Chore 1 hour $27.1939 2,408 $ 65,483
Other TBA TBA $ 2,129
4. Section IIl.A. is hereby amended to read:
A. Effective Date:
1. This contract shall begin on July 1, 1999 or on the date the contract has been
signed by both parties, whichever is later.
2. This contract shall end on September 30, 2000.
5. Attachment I, Section III, Paragraph D., is hereby amended to read:
D. Contract Amendments
1. The provider agrees to implement the distribution of funds as detailed in the
Service Provider Application and the budget summary. Any changes in the
contract amount or between case management and services require a contract
amendment.
2. This contract is for services provided during the 1999/2000 State Fiscal Year
beginning July 1, 1999 through June 30, 2000, however, the contract is in effect
through September 30, 2000 in order to provide for maximization of resources
and to allow for greater flexibility to pay for the services rendered by June 30,
2000. Services provided after June 30, 2000 cannot be reimbursed under
this contract.
3. The provider will submit a draft closeout report by August 15, 2000. Any contract
amendments after August 15, 2000 determined necessary by the Alliance will be
based on the draft closeout reports.
Amendment 003
CONTRACT KG 971
PAGE 3
4. The final expenditure report and request for payment will be due to the Alliance
no later than September 15, 2000. No expenditure reports or requests for
payment will be accepted after September 15, 2000.
6. Attachment 1/, Contract Report Calendar is hereby deleted and replaced with the revised
Contract Report Calender, attached hereto.
7. This amendment shall begin on the date on which the amendment has been signed by both
parties.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
Amendment 003
CONTRACT KG 971
PAGE 4
IN WITNESS WHEREOF, the parties hereto have caused this 5 page amendment to be executed by
their undersigned officials as duly authorized.
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC.
FOR DADE AND MONROE COUNTIES
SIGNED BycS'~-:F~
NAME:
.
5 hw Ie-y ~e..GYYIa.Y)
I
SIGNED BY:~
NAME: MARTY URRA
~
TITLE: Ma.VDV / e"'o. ,''''n-, Q. V'l . TITLE: PRESIDENT
Mo!,....~ c....."'+y /!5o_cl 0 r c.......,..,; S"Ol"lc:...-.s;
DATE: l-1Q.t'7~-:?;"-~,
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DATE:
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59-6000749
1
1
PROVIDER FISCAL YEAR ENDING DATE: 69/30
B
Amendment 003
Report
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Legend:
Note # 1:
Note # 2:
Month
CONTRACT KG 971
PAGE 5
COMMUNITY CARE FOR THE ELDERLY PROGRAM
CONTRACT REPORT CALENDAR
ADVANCE BASIS CONTRACT
Based On
July Advance*
August Advance*
September July Expenditure Report
October August Expenditure Report
November September Expenditure Report
December October Expenditure Report
January November Expenditure Report
February December Expenditure Report
March January Expenditure Report
April February Expenditure Report
May March Expenditure Report
June April Expenditure Report
July Adv. Recon.** May Expenditure Report
Aug. Adv. Recon.** June Expenditure Report
** Draft Closeout Report
** Final Expenditure and
Req uest for Payment
Final Closeout Report
**
*
**
ATTACHMENT II
Submit to Alliance
On This
Date
July 1
July 1
August 15
September 15
October 15
November 15
December 15
January 15
February 15
March 15
April 15
May 15
June 15
July 15
August 15
September 15
September 30
Advance based on projected cash need.
Submission of expenditure reports mayor may not generate a payment request.
If final expenditure report reflects funds due back to the Alliance, payment is to
accompany the report.
Report #1 for Advance Basis Contracts cannot be submitted to the Alliance prior
to July 1 or until the contract with the Alliance has been executed. Actual
submission of the vouchers to the DOEA is dependent on the accuracy of the
expenditure report.
The last two months of the provider's fiscal reports covering actual expenditures
should reflect an adjustment repaying advances for the first two months of the
contract.