Resolution 382-2006
RESOLUTION NO. 382 - 2006
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, TO APPROVE AMENDING THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG), CONTRACT AGREEMENT.
WHEREAS, on March 19,2003, the BOCC granted approval of accepting the 2002 Community
Development Block Grant (CDBG) Agreement offered by DCA; and
WHEREAS, also during the March 19,2003, BOCC meeting, the Commission approved the
reallocating of the CDBG Housing Rehabilitation Work Activity funding in the amount of $150,000 to
the CDBG Sewer Hookup Work Activity funding; and
WHEREAS, DCA executed the Contract Agreement # 03DB-1A-1l-54-01-H32 for $750,000 on
April 9,2003; and
WHEREAS, on February 18, 2004, the BOCC approved Amendment #1 to the Contract Agreement
reflecting this reallocation; and
WHEREAS, on February 16,2005, the BOCC approved Amendment #2 to the Contract Agreement
for a six-month extension revising the expiration date of the Agreement to October 8,2005; and
WHEREAS, on November 30,2005, the BOCC approved Amendment #3 to the Contract Agreement
for a reinstatement and twelve-month extension revising the expiration date of the Agreement to October
8,2006; and
WHEREAS, the Contract Agreement expires on October 8, 2006, requiring an amendment for a
reinstatement and a six-month extension to expend the grant funding and complete Contract Agreement
requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS,
MONROE COUNTY, FLORIDA, that:
Section 1: The above recitals are true and correct and incorporated herein.
Section 2: Amendment #4 to the Grant Agreement to implement a reinstatement and a six-
month extension to expend funding, a copy of which is attached as Attachment "A", together
with such non-material changes as may be acceptable to the County Mayor and approved as to
form and legality by the County Attorney, shall be signed by the Mayor. Except as provided in
Amendm,:nt #4, no term or condition of the Small Cities, Housing, Community Development
Block Grant shall be modified and the same shall remain in full force and effect.
Section 3: This resolution shall become effective immediately.
PASSED AND ADOPTED, by the Board of County Commissioners o~~roeiounm
Florj~a at a regular meeting on said Board on the 20th day of September, A.~~. ~ M
..... " " rrtC-< -<: '0
~ harles Sonny McCoy ~ n:-"r- I ..."
~~ ay Tern Dixie M. Spehar Yes g~~. CO 55
" ~ ~ . er Mario DiGennaro -Y.e..s.... ::;~i~; ::00 :;u
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\ .'tSEAL) BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
ATT&S'f: D;annx L. ~~~~ CL?RK)
By: ~~ ~~Sy Clerr (~OE COUNTY A~r
A ROVED AS T R
DII.
i".! C'::C,"02 Cmmty Fin,uM:e D~partme~t'8 Orl~l}l1?~
Attad.'III{Dt A
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MODIFICATION # 4 TO GRANT AGREEMENT BE.TWEEN;:
THE DEPARTMENT OF COMMUNITY AFFAIRS
AND THE COUNTY OF MONROE
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,
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, ("the Deparlment"), and the County of Monroe,
("Recipient"), to modify DCA Contract Number 03DB-1A-11-64-01-H32 ("the Agreement").
INHEREAS, the Deparb'nent and the Recipient entered into the Agreement, pursuant to
which the Department provided a sUbgrant of $750.000.00 to Recipient under the Small Cities
Community Development Block Grant ("CDBG") Program as set forth in the Agreement; and
WHEREAS, the Agreement will expire October 8, 2006, and the Recipient has
requested that the contract be reinstated and the contract period extended; and
WHEREAS, the Department and the Recipient desire to modify the Agreement by
modifying Attachment B, Activity Work Plan section thereunder.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement Is hereby reinstated as though It has not expired.
2. Paragraph 3 of the Agreement is hereby revised to reflect an expiration date for the
Agreement of ADrll 8. 2007.
3. The Attachment B, ActMty Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan, which is attached hereto and
incorporated herein by reference.
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4. All provisions of the Agreement and any attachments thereto in COnfli~~iS ~ i=
Modification shall be and are hereby changed to conform to this Modifi~~ 8ffEtive g
as of the date of the last execution of this Modification by both parties. "'~-' ~ .,~
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5. }1I1 provisions not in conflict with this Modification remain in full force an~, a~ are:ry
b) be performed at the level specified in the Agreement. :::{ (-)::::: :x ~~
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IN WITNESS WHEREOF, the parties hereto have executed this documElW _of t'2! Cl
dates set out herein. .
BY:
Name: Ch r1 sM
Title: Mavo~coun~ of Monroe
DATE: "--ao-ou>
'Q. COLe () t G c c.
DATE:
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Attachment B
ACTMTY WORK PLAN
RECIPIENT MONROE COUNTY
DATE PREPARED AUGust 8. 2006
CONTI~CT NO.03DB-1A-11.04-01-ff32
ACTMTY BUDGET S112.500
(for this activity only)
Activity Number of Proposed Beneficiaries Proposed Activity Units
for this aciivitv onlY Housing
Name Administration Units
Number 013 100 H.U.
Servlce Area If. f:!!A LMJ VLI Total No. of Units Type of
Units
Date Clite Cescribe Proposed Action to be Undertaken or Contract Special # Units to be Proposed $$
Start 8nd Condition Clearance Doalmenlalion Completed to be
(mooth (month to be Submitted by "Date Bod" by "Date End" Requested by
& year) & year) "Date End"
Submtt Request for Release of Funds & Environmental Conditions
Submtt documentation to clear Special Condition Numbers All
04103 0llf001 AdminlstraUve Reimbursements $ .00
071113 12104 Administrative Reimbursements $26,836.43
01105 08!0fi Administrative Reimbursements $11,234.71
09105 07/DEi Administrative Reimbursements $24,480.02
08106 1010ei Administrative Reimbursements $34,463.67
11106. 01107' Administrative Reimbursements $ 7,742.59
02107 04107 Administrative Reimbursements $ 7,742.58
04107 04107 Submtt Administrative Closeout
ACTIVITY BUDGET TOTAL $ 112.500
(must equal Activity Budget in the heading of this form)
1
RECIPIENT MONROE COUNTY
ACTIVITY WORK PLAN
DATE PREPARED AUGust 8.2006
CONTRACT NO.03DB-1A-11-M-01-H32
ACTIVITY BUDGET $631.500
(for this activity only)
Acllvity Number of Proposed Beneficiaries Proposed Activity Units
for this acIivi1v onlY Housing
Name ~tConnections Units
Number ~~ 50 50 100 100 H.U.
Service Area # NlA LMI VLI Total No. of Units Type of
Units
Date !late Desctibe Proposed Action 10 be Undertaken or Contract Special # Unils 10 be Proposed $$
Start End Condition Clearance Documentation Completed lobe
(month (month to be Submit1ed by "Date End" by "Dale End" Requested by
& year) &l'98/') "Date End"
Submft Request for Release of Funds & Environmental Conditions
Submn documentation to clear Special Condition Numbers ALL
04103 09/04 Sewer Connections (0%) 0 $ .00
10104 1211114 Sewer Connections (0%) 0 $ .00
01105 08IU5 Sewer Connections (0%) 0 $ .00
09105 07106 Sewer Connections (41%) 41 $152,690.00
08106 10106 Sewer Connections (57%) 57 $209.352.50
11106 01107 S_er Connections (80%) 80 $147.957.50
12107 04/0'7 S_r Connections (100%) 100 $127.500.00
04107 04107' Submft Administrative Closeout
ACTIVITY BUDGET TOTAl S 631.500
(must equal Activity Budget in the heading of this form)
2
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STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH
Governor
NOV 0 1 2006
THADDEUS L. COHEN, AlA
Secretary
The Honorable Charles McCoy
Monroe County Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
Re: Contract Number 03DB-IA-II-54-01-H32 - Modification Number 4
Dear Mayor McCoy:
Staff has reviewed your request for a reinstatement, a time extension and approval of
revised activity work plans. Given the extenuating circumstances of this project, the request has
been approved. As you are aware, this grant Agreement was originally executed on
April 9, 2003, and I must strongly emphasize that the County proceed expeditiously to complete
this project within the next six months.
The enclosed executed modification reflects a reinstatement of the Agreement, approval
of the revised Activity Work Plan and a new grant termination date of April 8, 2007. Please
maintain these documents with your copy of the approved Agreement.
If you have questions regarding this modification, please contact Mark Nixon at
850/922-1895.
JB/cm
Sincerely,
Enclosures
Cc: Thomas J. Willi, County Administrator
J. Manuel Castillo, Sr., Executive Director, MCHA
Lee Ann Broadbent, CDO/SPO Director, MCHA
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, FLORIDA 32399-2100
Phon,,: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: htto:/Iwww.dca.state.fl.us
CRITICAL STATE C:ONCERN FIELD OFFICE
2796 Overseas Higt'IWIlY, Suite 212
ManIthOn, Fl 33000-2227
(305) 289-2402
COMMUNITY PLANNING
2555 Shumard Oak BouIev8rd
T8IIIh8nM, fl32399-2100
(650) 0488-2356
EMERGENCY MANAGEMENT
2556 SI'lurMrd Oak Boulevard
TallIIhIMee, FL32399-2100
(850)413-9989
HOUSING. COIIIIUNITY DEVELOPMENT
2556 ShJmerd Oak Boulevard
Talllt'IIIU88, fl32399-2100
(850) 488-7956