2006 Summer 10/18/2006
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
November 14, 2006
TO:
Thomas Willi
County Administrator
FROM:
Connie Cyr
Aid to County Administrator
Pamela G. Hanc{k
Deputy Clerk c::Y
ATTN:
At the October 18, 2006, Board of County Commissioners meeting the Board granted
approval and authorized execution of an Interlocal Agreement Pursuant to Florida Interlocal
Cooperation Act of 1969 between Monroe County, the Monroe County School District and the
Monroe County Sheriff's Office to fund the 2006 Summer Recreation Program.
Enclosed are two duplicate originals of the above-mentioned for your handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File.!
-
INTERLOCAL AGREEMENT
Pursuant To
Florida Interlocal Cooperation Act of 1969
(Chapter 163, Florida Statutes)
Agreement effective the 5th day of June, 2006, at Key West, Monroe County, Florida, by and
between the School District of Monroe County, Florida (hereinafter the District), and the
Sheriff's Office of Monroe County, Florida (hereinafter the Sheriff's Office ),and the County of
Monroe (hereinafter the County)
Whereas, the District, the Sheriff's Office, and The County desire to provide summer
recreational opportunities and services to the youth of Monroe County, Florida; and
Whereas, th~: Sheriff's Office, and the County do not have the proper facilities or the trained
employees to provide summer recreational services; and
Whereas, thl: District has facilities and trained personnel at its disposal for use in providing
summer recreational opportunities and services to the youth of Monroe County; and
Whereas, the cost of operating the summer recreational program should be shared between the
Sheriff's Offiice, The County, and the District;
Whereas, the Sheriff's Office, the County, and the District are the fiscal agents and the District is
the administrating agent;
Now, therefore the Sheriff's Office, the County and the District hereby agree as follows:
1. SERVICES TO BE PROVIDED - The District agrees to provide supervised
recn~ational programs during the time periods specified and consisting of the activities
described, in Schedule A attached hereto. The program sites for provision of these
programs shall be as described in the Schedule B hereto.
2. TRANSPORTATION OF YOUTH - The District, utilizing District-owned school
bus~'s, shall provide transportation opportunities to and from scheduled off-site program
locations, as well as to and from the program sites. Pick-up locations and time shall be
in accordance with Schedule C hereto.
3. SUPERVISION OF PROGRAM ACTVITIES - The District, utilizing as much as
possible district employees, shall provide Program Instructors and Instructor Aides to
supervise participants and provide instructional and training activities.
4. EQUIPMENT AND SUPPLIES - The District shall be responsible for purchasing the
necessary equipment, games and materials, and consumable supplies required for
program activities, and the District shall be responsible for storage and distribution of
said items as required. The Sheriff's Office and the County will reimburse the District
for all equipment and supplies purchase<; Subject to limit on the Sheriff's and the
County's total financial obligation of $40,000 each stated in paragraphs 7 and 8 of this
agn:ement. In no event will the Sheriff's Office or the County be obligated to pay more
tharl $40,000 as a result of this agreement.
5. FACILITIES OPERATION - The District shall be responsible for providing on-site
program clerical assistance and informational services during the program's operation
hours, and shall have telephonic resources available for both in coming and out going
calls.
6. FIRST AID FACILITIES AND PERSONNEL - The District, at each program site,
shall have available sufficient first aid supplies required for use in attending to minor
injuries. Additionally, first aid trained personnel shall be available for attending to
minor injuries as may be required.
7. COMPENSATION TO PROGRAM PERSONNEL: The District shall be
responsible for determining the amounts of compensation, and times for payments, of
Instructor Aides, School Bus Operators, and other personnel providing services under
this Agreement, District Worker's Compensation coverage through its Insurance
Program for these personnel. The director, instructors or instructor aides who are
school board employees during the regular school year shall be employed by the
District as temporary employees and paid a stipend in accordance with District payroll
time: periods and procedures. Those employees not employed by the District during the
regu.lar school year will be employed through contracted services. The Monroe County
Sheriff's Office and the County have agreed to reimbursement the District $40,000.00
and $31,422.75 respectively. The District will submit an invoice with supporting
documentation to the Monroe County Sheriff's Office, Finance Department, 5525
College Road, Key West, Florida 33040 and The County of Monroe, Finance
Dep.artment, 500 Whitehead Street, Key West, Florida 33040.
8. INVOLVEMENT OF THE SHERIFF'S OFFICE: The Sheriff's Office and The
County sole involvement in the performance of this agreement is to reimburse the
District at the completion of the program. The Sheriff's Office, The County and the
Distlrict specifically agree that the District shall be solely responsible for the planning,
operation, supervision, control and direction of the program and services contemplated
und~~r this Agreement. The intent of this section is that the Sheriff's Office and The
County shall only be considered to be a supplier of funds and not an active participant
in the performance of the Districts obligations under this agreement. The Sheriff's
Office and the County will allocate $40,000.00 and $31,422.75 respectively to fund the
2006 Summer Recreation Program. The Summer Recreation program will run 24 days
from June 5th through July 7th.
9. ACCOUNTING AND INSPECTION - District shall be responsible for receiving,
generating and maintaining documentation in such form and content as may be required
by the Office of the Auditor General of Florida in accordance with generally accepted
accounting practices. The District shall, from time to time, provide the Sheriff's Office
and The County with copies of such documentation and shall permit access by agents or
employees of The County and Sheriff's Office to the books, charts of accounts, and
otht:r documents relative to this agreement. The District agrees to assign unique and
distinct Project Accounting codes for expenditures make pursuant to this Agreement.
10. CONSIDERATION - As consideration for this Agreement, the Sheriff's Office, and
the County agrees that (1) the Sheriff's Office and the County will not compete with
the District by providing organized Summer Youth Recreation Programs and (2) the
Sheriff's Office and the County shall, upon the conclusion of the Summer Youth
Recreation Program and within thirty (30) days of the receipt of a complete and correct
invoice from the District, pay to the District the sum of all invoices for reimbursement
of actual cost to the Summer Youth Program.
11. USE: OF FUNDS - The District shall expend the funds received hereunder in
accordance with Schedule D attached hereto. To the most practical extent possible,
Sev1enty-Four Thousand ($74,000.00) shall be spent for services and programs sited at
Sugarloaf, Big Pine Key and in the Middle and Upper Keys and Forty-two Thousand
Dollars ($42,000.00) shall be spent for services and programs sited in the Lower Keys.
Four thousand dollars ($4,000.00) shall be spent in administrative cost.
12. NON-RELIANCE BY NON-PARTIES - No person or entity shall be entitled to rely
upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any
third party claim or entitlement to or benefit of any service or program contemplated
hereunder, and the District, The County and Sheriff's Office agree that neither the
District The County nor the Sheriff's Office, or its employees shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of
individuals have entitlement or benefits under this Agreement separate and apart,
infeJrior to, or Superior to the community in general or the general target population
contemplated in this Agreement.
13. DISTRICT RESERVATION OF RIGHT TO MODIFY - The District reserves the
right to modify from time to time any of the services or programs contemplated
hereunder, but such modifications shall not operate or have the effect of resulting in non-
performance of any of the obligations of the District hereunder, nor result in a re-
alignment of budget categories for expenditures in an amount in excess of ten percent
(10%) of the cash consideration as a whole received from the Sheriff's Office and The
County
THE DISTRICT SCHOOL BOARD OF
MONROE COUNTY, FLORIDA
(SEAL)
BY:
~}j#
Andy Griffith, Chair
~~~.~~
Randy Acevedo, Superintendent
ATTEST:
(SEAL)
BY:
(SEAL)
BY:
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THE MONROE COUNTY SHERIFF'S
OFFICE, MONROE COUNTY FLORIDA
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Richard Roth, Sheriff
THE BOARD OF COUNTY
COMMISSIONERS, MONROE
COUNTY FLORIDA
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Board of County Commissioners
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SCHEDULE A
SUMMER RECREATION ACTIVITIES
(June 5 - July 7 - 5 day per week for 24 days) ,
A. Sports Activities
1. Aerobics 7. Creative Movement 13.
2. Baseball 8. Football 14.
3. Basketb~lll 9. Gymnastics 15.
4. Board Games 10. Weightlifting 16.
5. Bowling 11. Kickball 17.
6. Boating 12. Roller Skating
B. Arts and Crafts Activities
1. Beach Buckets
2. Bubble Mraking
3. Ceramics
4. Collage
5. Coral Re€:fFilmstrips
6. Dough Art
7. Flying Machines (paper)
8. Group Games
9. Hand Puppets
10. Indian prints
11. Joke Telling
12. Kites
C. Computer Related Activities
D. Reading Related Activities
E. Boating Safety
Snorkeling
Softball
Soccer
Track & Field
Wrestling - TBA
13. Macaroni Designs
14 Magic Tricks
15. Mirroring
16. Movies
17. Outside Games
18. Pantomime
19. Paper Weaving
20. Potato Prints
21. Pottery
22. Printing
23. Sand Painting
24. Scavenger Hunts
25. Story Telling
26. Story Telling
27. Stuffed Fish
28. Styrofoam Collages
29. Tempera Painting
30. Textural Painting
31. Tinfoil Sculptures
32. Tissue Pictures
33. Underwater Drawings
34.. Water Colors
35. Weed Weaving
36. Woven Mobiles
SCHEDULE B
SUMMER RECREATION ACTIVITIES
(June 5 - July 7 - 5 days per week for 24 days)
Program Sites
Key West High School Stadium
Poinciana Elementary School
SugarloafEII:mentary/Middle School
Marathon MilddlelHigh School
Key Largo Elementary/Middle School
Plantation K1ey Elementary/Middle School
Big Pine Key
SCHEDULE C
SUMMER RECREATION ACTIVITIES
(June 5- July 7 - 5 days per week for 24 days)
Bus Transportation Schedule
Upper Keys/Middle Keys - The children that attend summer recreation programs at Key Largo
ElementarylMiddle School, Plantation ElementarylMiddle School, or
Marathon MiddlelHigh School will be transported to and from the center by
regular summer school buses. The same procedure will be used to take the
children home in the afternoon.
Lower Keys - The same arrangements as in the upper keys will be used at Sugarloaf
ElementarylMiddle School.
Key West - The Key West area children will also be transported to and from Poinciana
School by the regular summer school buses.
SCHEDULE D
SUMMER RECREA nON ACTIVITIES
(June 5 - July 7- 5 days per week for 24 days)
Funding Expenditures
1.
Salaries: Program Director, Site Directors, Instructors,
Teacher Aides, Student Aides, Clerical
2. Supplitls, Game Materials, Equipment (6 Sites)
3. Filed Trips/Transportation (In and Out of County)
TOTAL:
BUDGET SUMMARY
PROJECT # 8457
Kev West
Admin Cost
Salaries
Supplies
Total:
$ 2,000.00
$ 40,000.00
$ 2,000.00
$44, 00.00 (37%)
$111,000.00
$ 5,000.00
$ 4,000.00
$120,000.00.
PROJECT # 8457
Su\!arloaf. Bi\! Pine.
Marathon. UDDer Kevs
Admin Cost
Salaries
Supplies
$ 2,000.00
$ 69,500.00
$ 2,250.00
Field Trips $ 3,2500.00
Total :
$76,000.00 (63%)
SUMMER RECREATION
2005 BUDGET
Total 2005 Funding
$120,000.00
Admin. Cost
$4,000.00
TOTAL FUNDING AVAILABLE
$116,000.00
Key West
Big Pine
Sugarloaf
Middle Keys
Plantation
Key Largo
$42,000.00
$ 4,000.00
$15,000.00
$16,000.00
$13,000.00
$26,000.00
TOTAL INDIVIDUAL BUDGET
$116,000.00
All sites plan to work with 25.1 students to adult ratio. Allocations reflect ratio.
Please include 7.65% FICA in your budget for School Board employees
Schools using crossing guards need to budget $500.00 for these salaries. (plantation and Key
Largo).
E-mail a copy of your budget for approval to Amber Bosco by May 30 before entering the
budget at your school.
2005 Salary Schedule
Instructor (degree)
Instructor (non degree)
Teacher Aide (H. S. grad or above)
Teacher Aide (undergraduate)
$15.04 hr.
$11.24 hr.
$ 8.04 hr.
$ 6.75 hr.
Recreation Sites will have to input their budget and assign funds to:
Object 0310 Contract for Services
Object 0150 School Board employees
Object 0510 Supplies
Object 0390 Field Trips