Item E
Meeting Dat'~:
BOARD OF COUNTY COMMISSIONERS
/ AGENDA ITEM SUMMARY
II/jOb
n"'-Iler 18. ,l.1.Ifj(j Division: Engineerin"
Bulk Item: Yes -.X..- No
Department: Facilities Develo.pment
Staff Contact Person:
leny Barnett
AGENDA ITEM WORDING: Approval of Change Order No. 1 to the contract with Pavers &
Stone, Inc. to include galvanized channel and wall anchors in lieu of masonry straps, and to include a
10int Check Agreement between Pavers & Stones, Inc., and Monroe County.
ITEM BACKGROUND: Standard masonry ties were originally proposed for the attachment of brick
and stone to the exterior of the Freeman lustice Center by Pavers & Stone, Inc., however galvanized
channel anchors and wall anchors are needed to comply with the 150 wind load requirements. A
10int Check Agreement is required for the purpose of listing the suppliers for cast stone and brick
materia1s, Rinker Materials Corporation, as payee to our payments to Pavers & Stone, Inc.
PREVIOUS RELEVANT BOCC ACI10N: On May 16, 2006, the BOCC authorized brick and
stone veneer on the entire exterior of the Freeman lustice Center, and on August 16, 2006, the BOCC
approved to award a contract to Pavers & Stone, Inc. for the installation of cast stone and brick veneer,
and to modify the purchasing policies and procedures.
CONTRACT/AGREEMENT CHANGES: Change Order #1 in the amount of $107,172.23 for
galvanized channel and wall anchors to use as the attachment method of brick and stone, and a 10int
Check Agreernent to include the supplier of the brick and stone as payee to our payments to Pavers &
Stone, Inc.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $107.172.23
COST TO COUNTY: S107.172.23
BUDGETED: Yes --X- No
SOURCE OF FUNDS: Bond Proceeds
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH_ Year
APPROVED BY: County Atty ~~MBIPurChasing _ Risk Management_
DOCUMENTATION:
Included
X
Not Required_
DISPOsmON:
AGENDA ITEM # E
Revised 8106
MONROE COUNIT
FACILITIES DEVELOPMENT
M:E:MORANDUM
TO:
David Koppel '\
County Engineer "
Ann Riger, Contracts Adrninistrftto{V.,.,/
Facilities Development vv'
October 30, 2006
FROM:
DATE:
RE:
Agenda Item - Change Order No.1, Pavers & Stone, Inc.
AGENDA ITEM WORDING: Approval of Change Order No. I to the contract with
Pavers & Stone, Inc. to include galvanized channel and wall anchors in lieu of masonry
straps, and to include a Joint Check Agreement between Pavers & Stone, Inc. , and
Monrole County.
ITEM BACKGROUND: When originally quoted the price for brick and stone for the
exteriolr of the Freeman Justice Building, Pavers & Stones, Inc. anticipated using standard
masonry ties that allowed for 130 m.p.h. wind loads. Monroe County Code requires
attachments meet 150 m.p.h. wind loads, whereby galvanized channel anchors and wall
anchon comply. A Joint Check Agreement is required for the purpose of listing the
supplielrs for cast stone and brick materials, Rinker Materials Corporation, as payee to our
payments to Pavers & Stone, Inc.
Originally, the exterior fayade was included in the The Tower Group's (TTG) contract for
the Frelmlan Justice Building, however, TTG wanted an additional $I.7M to do the work.
This W21S on top of the $305,000 for E.I.F.S over 20 feet and the $500,000 for brick and
stone v'eneer under 20 feet already in the contract. So according to the schedule of
values, TTG had costs of $2.5M for the exterior. Pavers & Stone is now doing the
exterior for $1,084,762.
PREVIOUS RELEVANT BOCC ACTION: On May 16, 2006, the BOCC authorized
brick and stone veneer on the entire exterior of the Freeman Justice Center, and on
August 16, 2006, the DOCC approved to award a contract to Pavers & Stone, Inc. for the
installation of cast stone and brick veneer, and to modify the purchasing policies and
procedures.
CONTRACT/AGREEMENT CHANGES: To increase the contract amount by
$107,172.23, from $977,590.64 to $1,084,762.87, and to include a Joint Check
Agreem4mt.
STAFF RECOMMENDATIONS: Approval as stated above.
Thank you. lfyou have any questions, please contact me at ext. 4439.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract v..i.th: Pavers & Stone, Inc. Contract#_
Effective Date: 1lI0 1/06
Expiration Date:
Contract Purpose/Description:
Change, Order #1 to use wUvanized channel and wall anchors in lieu of standard
masonrv ties as attachments for the brick and stone veneer at the Freeman Justice Center. and
to include a Joint Check Nueement.
Contract J\.1anager: Ann Riger 4439 Facilities Develoo/Stoo #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 11/01/06 enda Deadline:
CONTRACT COSTS
GlVI"'H oeo(L
Total Dollar Value ofCQRtrllCt: $ 107,172.23
Budgeted? Yes[8J No D Account Codes:
Grant: $ NI A
County Mutch: $ N/A
Current Year Portion: $ 107,172.23
307-24003-560620-CE060 1-
- - - -
--~--
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $--!yr For:
(Not included in dollar value above) (ell. maintenance, utilities, janitorial, salaries, etc.)
- - - -
-----
CONTRACT REVIEW
Division Director
Date In
J!.' ,,>O;J:.,
Changes
Needed
YesD Nog-
Date Out
/d' 3>v-r.X.
Risk Management !tt1l:C& YesOCJ NoD
I'Ji(.
ilJ."IlJ-t'JI
O.M.B.lPurchasing YesD NoD
CountyAItomey Iti-~7~esDNoG:J sfy~-~ I - 7~
Comments: ? LYviDM[) A 0./ PJp.;- rTC/J..u(j-4'1../' V (' () T
OMB Form Rl:vised 2/27/01 MCP If2
MONKOE COUNTY / ENGINEERING /FACILlTIES DEvELoPMENT
CONTRACI' CHANGE OlDm
PROJECT TITlE:
F__CooIIr
JICbon Sq-.
Key West. FL
TO CONTRACTOR:
_a-.rnc.
711 Uno LIOo on.o
Juno Beach. FL 33408
The ConlnIct Is changed as follows:
CHANGE ORDER NO: 1
INITIATION DATE: 0ct0Iler5.2008
CONTRACT DATE: August 18, 2008
The orIgilMll lConlnlct Suml (GU8flIIlteed MalcImum Prtce) ........................................ $
Net cIlIInge by pI8VIousIy IIIIlhorIzlId Change 0rder8 .. .... ......... ............ ...... ...... ......... $
The (ConImd Suml (Guaranteed MaxImum Prtce) prtorto this Change Order __ ...... ... $
The (ConImd Suml (Gua~ Maldmum Prtce) will be "- i\ (deer I mntl)
(unm-t\ by this Change Order ... no... ........ $ 107,172.23
The 11M (ConImd SUml (Gual8llteed MaxImum Prtce) including this Change Order Is ... $1.084.782.87
977.5110.&4
0.00
877.5110.84
The Contract TIme will be (Incrnutl) (decr8IIsed) (~ by .................. ( ) NlA
The d8le of SublIlanllal CompIetton as of the d8le of this Ch8nge Order Is ..80 days from NotJc:e to JlI'OC88d
Detailed desatpUon of change onIer end jwtIlIc8lIon:
~~ Aanlu-.It I -- -- ".."..__ f1I-"... & SbI& ':;......",..fIMIr
~ w~ .".. ~~ ~1ltff:I .. ..... ~~-~1 T ~-~~~
m::.....:f1I"... ~ :-v....f1IA....., ...........111*"_ -.~=--e
c.mw.
zu...~~..~
uu ~~.. clttM.JMI AItcItar ...IIMd. ~~,
To ...., wIIItl ".."...,. , .:=..
y~
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_~0ftW1II ff"o("'~lr "M A -d -- ""'It
ARCHITEC1': NlA
Oate
CONTRACTOR:
PlMIl'I & Stone. Inc.
Date
BOARD OF COUNTY COIMSSlONERS
OF MONROE COUNTY, FLORIDA
By:
MONAOE COUNTY ATTOANEY
APPROV AS TO FORM:
,
Mayor/Chalrmen
SUS M. GRIMSLEY
ASSISTANT COUNTY An9':EY
Date /0'" ,').. -, - ('J
Pavers. Stone, IDe.
79 UNO LAGO DRIVE
JUNO BEACH. PL. 33408
Ph. 954-723-0705
1'_ 954-723-0706
Date:
Pbone:
Fu:
OCT. 5, 2006
305-191-4419
305-195-43Zl
To: (BUYER)
MONROE COU NTY IFACILITlES DEV
1100 SIMONTON ST -RM 2-216
KEY WEST, FL. 33040
AITN CLARK BRIGC:;S
Ship To:
FREi:MAN JUSTICE CENTER
suo WHITEHEAD ST.
KEY WEST, FL. 33040
Otv Deocrintion U.it AmOODt
SUPPLY & INSTALL
I 26694 EA WALL ANCHOR DA918 HOT DIPPED GALVANIZED S1.l1 $32,199.74
3353 EA CONTINUOUS CHANNEL ANCHOR GALVANIZED S21.33 S74,871.49
.-.. the above item. reflect the credit for the galvanized masonry straps
included in original bid.
._.... 7370 Iff@ .15 SI,I05.50
--*** INCLUDES EPOXY & STAINLESS STEeL SCREWS FOR
INSTALLATION OF CHANNEL SYSTEM.
ANY QUESTIONS PLEASE FEEL FREE TO CALL MY CELL
!/54.445-7356 KRAIG SHOOK
WE PROPOSE hereby to furnish material aad Iabor-
complete In accordaDce with above specifications for the Sum of ,
SI07,17l.Z3
Payment liS follows: PER AlA CONTRACT PROGRESS PAYMENT SCHEDULE
AI_Is __to 1M.. opocIfIed. All_to be "'uplolod In. _1_1IcI_ OCCOI..... 10 IpI<ificaIIollOlIUbmIIecI.
poi' -~. An!1It_or___ ~..IrwcMng..... coD1MI1 be....:ulld llIW upon__.
_will_on..... CIWlJeaver__IhI-..... _&SlonIlanot__for__to~_.~.
-.gtlle, concrete. "~'ll.IOd. __. FInII_tobe-....lodby_ _.
Pool_ ICC<lllIU wi! be c:hllgod 18'110 per.... (1.5'110 poi'monlh>.lflla ~to pIocoll1I""'".11lInIhl_oton --.oyforc:ollecllon.
onyondoll_lIIIorno),f_. CClIl... _Incurrod by_& SIon.lne.1n coI_or IItJgoIIon otllllcl_ __ be
IlIdIdtolhl__duo.
BUYER: Authorized Signature
PAVERS.. STONE. INC.
DATE:
DATE:
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes 181 No 0
If Yes, explanation: The origIna/ contract spec/fIc8tJons were d8s/gned with ItI8 Ext8rlor
/na:u/BttId FIn/shlng Syst8m (E./.F.S.).
. Change Order was included In the original specifications. Yes 0 No 181
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No 181
If Yes, explanation as to why it Is not subject for a calling for bids:
· Prc~ect architect approves the change order. Yes 0 No 181
If no, explanation of why: The Arohitect /s not requifed to approve Change Orclars fOr ItI8
FffJleman Justice Center.
· Chiinge Order Is correcting an error or omission in design document. Yes ONo 181
Shoukl a claim under the applicable professionalliabilily policy be made? Yes 0 No 181
ExJ~ain:
FREEMAN JUSTICE CENTER BRICK AND STONE
Joint Check Agreement
All paymlmts for cast stone and brick materials will be made payable to both Pavers & Stone,
Inc. and Rinker Materials Corporation.
Monroe County shall, in accordance to the original contract with Pavers & Stone, Inc., retain
10010 from each progress payment until final payment is made in accordance to Article 6. It will
be the responsibility of Pavers & Stone, Inc. to pay Rinker Materials Corporation in its entirety
when due.
Pavel'll & Stone, Ine. will be the account to which this guarantee applies whose address is 79
Uno Lago Drive, luno Deaeh, FL 33408.
Stainless Steel Attaehmenu aud Briek will be purchased by Pavers & Stone, Inc. from Rinker
Materials Corporation for the sole purpose of installing same at the Freemau lustiee Center,
302 Fleming Street, Key West, FL 33040.
For our mutual protection, releases of liens will be required throughout the length of the job.
Monroe Q)unty
Facilities Development
1100 Simonton Street
Key West, FL 33040
~q. AClh",-;,;i ~
~ {I Monroe County
~.~~
Pavers Stone, Inc. .......
])i'~'" ~hf;-.r .41.1.
Title
/tf7~6--a..
Date
1=k? ~,
Title
IqS/OLD
ate
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM: .
V~_}~~.__. ^~
SUSAN M. GRIM EY
ASSISTANT COUNTY ATT8~NEY
Date IO-;;l. 7-
Change Order Attachment per Ordinance No. 004-1999
· Change Order was not included in the original contract specifications. Yes 1:81 No D
If Yes, explana1lon: TIle fJlJI11OS6 of this change order is to liSt /he supplier of brick and
strJlfl6, RlnkfIT Materiels Corporation, as e peyee e/ong with our Contractor, Pavers '" Stone,
In"., on checks peyab/e for /fie instelletlon of brick and stone on /fie Freeman Justice Center.
· Change Order was inciuded in the oliginal specifications. Yes D No 1:81
If Yes, explanation of increase in price:
· Chlinge Order exceeds $25,000 or 5% of contract p1ice (whichever is greater). Yes D No 1:81
If Yes, explana1lon as to why it is not subject for a calling for bids:
· Pl'()ject architect approves the change order. Yes D No 1:81
If no, expIana1lon of why: TIle Arohitect is not requlrlHi to approve Change Orc/ers for the
Freemen Justice CenffN:
· Change Order is correcting an error or omission in design document. Yes DNo 1:81
Should a claim under the applicable professional liability policy be made? Yes D No 1:81
Explain: