00/01-25
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase Service Order No. 00/01-25
Re: PSA Agreement, Dated 7-1-96
Resolution No.
Project Name: PFC Application #6- Key West International Airport
Description of Services:
Prepare passenger facility changes (PFC) application for Key West International for projects
at Key West and Marathon Airports for the analytical phase (Phase 1) and the implementation
phase (Phase 2) of the PFC application for submission to the Federal Aviation Administration.
(See attached Scope of Services.)
Multiple of Direct Salaries
Lump Sum
x
Reimbursable Expense
Days to Complete Start date 6-12-01
Completion date 12-1-02
Fee this Service Order
$ 35.000.00
Prepared by:
~
,
Milford A. Reisert
Recommended by:
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Date: 6-12-01
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SCOPE OF SERVICES
PASSENGER FACILITY CHARGE APPLICATION
OBJECTIVE AND APPROACH
The objective of this project is to formulate and implement a Passenger Facility Charge (PFC)
application that will minimize funding benefits to aid in the development of the Monroe County
(County) Airports. The process for accomplishing this objective will consider current requirements
for airport development or rehabilitation, future short-range aviation demands and facility needs, the
current capital improvement program (CIP), and available funding sources.
A two-phased approach is proposed to meet the objective of this project. The first phase is to analyze
current and future short -range requirements plus the eligibility and available of sources of funding.
The second phase is to prepare the PFC application for submittal to the FAA.
PHASE I, ANALYSIS OF PFC PROJECTS
The approach for analysis of potential PFC projects consists of the following major tasks:
Task 1.1
Analyze Pertinent Airport Data
In the first major task, the Consultant will gather and analyze pertinent airport facility and operational
data that will effect the determination ofPFC projects. The data will be requested from the County
so as to be available for preliminary analysis prior to interviews of Key County officials. Data to be
analyzed will include at least the following:
.
Status of current PFC collections and expenditures for each of the Monroe County
airports
.
Current CIP
.
I
Proposed CIP under development in the current airport layout plan study
Status of environmental/noise programs and approvals
.
List of airlines currently operating at each airport and their current market shares
.
Current and projected levels of enplaned passengers
.
Existing airline agreements
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Task 1.2
.
Historical capital expenditures and federaVstate grant receipts for the past three years,
as well as status of pending airport improvement program (AlP) grant applications
.
State/local enabling legislation pertaining to the airport sponsor's ability to impose a
PFC.
.
Historical and current airport revenues, expenses, and net incomes available for
capital improvement projects.
.
Historical and current airp9rt rates and charges schedules, lease terms, etc.
Consult with Key Airport Officials (Meeting # I)
The Consultant will meet with key airport officials to discuss the analysis of data collected in Task
1.1 and gain an understanding of the airport's unique circumstances and objective for the PFC
program. Key officials to be interviewed include the following:
Task 1.3
.
Director of Community Services
Budget Directors
Director of Airports
Airport Managers
Legal Council to the airport
Other individuals who may have key input to the PFC program
.
.
.
.
.
Analyze Potential Capital Development Proiects
This is the most important task in the Analytical Phase. The Consultant will identify projects eligible
for PFC funding. The Consultant will recommend priorities based on evaluation criteria developed
jointly by the County and the Consultant on the basis of individual circumstances and priorities of the
airports. The Consultant will develop a spreadsheet which identifies PFC eligible projects on a
priority basis. The results of the analysis of capital improvement projects will include the following:
.
.
Task 1.4
.
Project descriptions
Project justifications
Project objectives
Estimated project implementation and completion dates
Financing plan (estim~ted project costs)
Other data required for PFC application Attachment B forms
Draft CIP including potential PFC and other projects
.
.
.
.
Coordinate Proiects with FAA (Meeting #2)
The Consultant will meet with the FAA Airports District Office (FAA-ADO) to coordinate potential
PFC projects and obtain FAA approval for their inclusion in the PFC application.
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Task 1.5
Analyze PFC Funding Potential
This task will provide a revised estimate of the PFC proceeds available to the airports based on a pay-
as-you-go approach. The Consultant will also briefly review several alternative financing scenarios
and determine the PFC potential based on leveraging the PFC funds. A preliminary prioritized listing
ofPFC projects will be prepared based on the following data:
Task 1.6
.
Forecasts of aviation activities
Projections of PFC proceeds
Eligibility for PFC funding
Eligibility for AlP funding
Eligibility for State funding
Airport net income
Other local funding
.
.
.
.
.
.
Determine Financial Plan
This task is the development of a financial plan based on potential PFC projects selected for each of
the County's airports and the identification of the types, sources, and availability of project funding.
The financial plan will incorporate potential PFC proceeds with each airport's other funding sources.
The culmination of this task will be a financial plan to be sent to the airlines as part of their required
notice of PFC programs. It will also be used to explain the PFC program at the required airline
consultation meeting and the Board of County Commissioners (BOCC).
Task 1.7
Coordinate and Consult with the Airlines (Meeting #3)
In this task, the Consultant will assist the County in preparation of the written notice informing the
airlines of the airport's intent to implement a PFC. The Consultant will also assist the County in
meeting with the airlines to provide the project description, explain the project need, and present the
financial plan.
Task 1.8
Coordinate Final Draft PFC Application with the County (Meeting #4)
The Consultant will consolidate the results of comments by the County, the FAA, and the Airlines
into a final draft PFC application. Tfte Consultant will meet with the County to verifY the contents
of the application and the financial plan prior to the final coordination meeting with the FAA.
Task 1.9
Coordinate Financial Plan with FAA (Meeting #5)
The Consultant will meet with the FAA-ADO to discuss the final draft of the PFC Application and
obtain agreement on the prioritized listing ofPFC projects and the financial plan.
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PHASE II, IMPLEMENTATION OF PFC PROGRAM
The approach for completing the implementation of the PFC program consists of the following tasks
required to complete the PFC application.
Task II. I
Apply for the PFC
In this task, the Consultant will assist the County in preparing the documentation and completing the
separate applications to impose a PFC and to use PFC revenue. The Consultant will assist the County
with submittal of the PFC Application to th~ FAA to ensure approval of the PFC in a timely fashion.
Task II.3
Presentation to BOCC (Meeting #6)
The Consultant will assist the County in presentation of the PFC application to the Board of County
Commissioners.
I
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